2nd Amendment 01/18/2006DANNYL. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE:
January 24, 2006
TO:
Lynda Stuart, Office Manager
Tourist Development Council
ATTN.•
Maxine Pacini
Administrative Assistant
FROM:
Pamela G. Hance'
Deputy Clerk �y
At- the January 18, 2006, Board of County Commissioner's meeting the Board granted
approval and authorized execution of the following:
✓Amendment to Agreement between Monroe County and Florida Keys History of Diving
Museum, Inc. to revise dates of Agreement and Exhibit A relating to budget expenditures.
Amendment to Agreement between Monroe County and Charlotte Ambrogio to revise
dates of event from July 11-13, 2006 to July 18-20, 2006.
Addendum to Agreement between Monroe County and Conch Republic Offshore Power
Boat Racing Association, Inc. to revise the scope of services for the Key West World
Championship Race on November 13-20, 2005.
Turn Key Funding Agreement between Monroe County and Middle Keys Events Council,
Inc. covering the Marathon Offshore Grand Prix on May 11-14, 2006 in an amount not to exceed
$74,941, DAC III, FY 2006 Event Resources.
Addendum to Agreement between Monroe County and Key Players, Inc. to revise their
Exhibit A - Schedule of Events.
Addendum to Agreement between Monroe County and Executive Adventures, Inc.
covering the World Sailfish Championship to revise Exhibit B of the Agreement.
Enclosed are two duplicate originals of each of the above -mentioned for your handling.
Should you have any questions please do not hesitate to contact this office.
cc: County Attorney
Finance
File ,/
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AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this( day of
75-6(�-Q2006, between the County of Monroe and The Florida Keys History of Diving
Mus m, Inc.
WHEREAS, there was a contract entered into on January 21, 2004, between the
parties, awarding $293,162 to the Florida Keys History of Diving Museum, Inc. for the
History of Diving Museum Development project, and
WHEREAS, the contract was amended on October 20, 2004 to allow for
additional time to complete the project; and
WHEREAS, it has become necessary to extend the contract for an additional
period of time to allow the Florida Keys History of Diving Museum, Inc. enough time to
complete the project due to delays caused by recent Hurricane activity; and
WHEREAS, the Florida Keys History of Diving Museum, Inc. have requested a
revision to Exhibit A of the Agreement relating to budget expenditures;
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
Contract period as outlined in Paragraph 1 be extended to December 31,
2006
2. Exhibit A attached hereto and dated October 2005 shall replace Exhibit A
of the agreement dated October 1, 2004.
3. The remaining provisions of the contract dated January 21, 2004, and
amended on October 20, 2004 remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day
and year first above written.
FloVia Kgys-+-iistory of Diving Museum, Inc.
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MONROE COUNTY
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COMMISSIONERS OF
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Mayor/Chairman
History of Diving Museum
ROLLOVER REQUEST, EXTENSION AND LINE ITEM CHANGES SPREADSHEET DOCUMENT
As of October 2005
Based on REVISED EXHIBIT A as Approved By BOCC and Effective October 1, 2004
NOTE; NO CHANGE IN TOTAL AMOUNT -- LINE ITEMS CHANGED PER NARRATIVE
Requested Requested
Narrative
Project
Change
Net
ExplanatinN
Total Cost
Line Item
Change In
Item
Hard Dollar
To:
Line Item
BUILDING RENOVATIONlCONSTUCTION
Rem Add
1.
Plans/Permits/Documents/Related
17,000
12,279
(4,721)
A
2.
Walls, Doors and Related Items and Structures
49,237
56,735
7,498
A
3.
Outdoor Pads, Poles, Parking
5,925
0
(5,925)
A
4.
Plumbing
6,152
7,417
665
A
5.
Electrical
18,551
32,551
14,000
A
6.
Air Conditioning/Insulation
33,114
37,474
4,360
A
7.
Paint/Stucco/Floors
12,421
20,021
7,600
A
SECURITY
Activity 1: Electronic
1,128
3,500
2,372
B
Activity 2: Storm
1,943
2,835
892
B
PAINTING
Activity 1: Prep and Paint
4,950
0
0
EXHIBITS - INCLUDES INKIND AND HARD DOLLARS
Activity 1: Design/interpretive
37,850
0
0
Activity 2: Build/install Exhibit Units
330,650
353,800
23,150
C
AUDIOIVIDEO TOUR
Activity 1: Script
8,400
0
(8,400)
B
Activity 2: Record
8,000
0
(8,000)
B
Activity 3: Hardware
4,250
0
(4,250)
B
Activity 4: Install/Products
2,500
0
(2,500)
B
OUTDOOR GRAPHICS
17,350
8,809
(8,541)
C
OUTDOOR ATTRACTANT
Activity 1: Moulds
9,350
(9,350)
D
Activity 2: Figure
21,500
(21,500)
D
OUTDOOR SIGNAGE
Activity 1: Canopy Signage
1,800
966
(834)
E
Activity 2: Primary Signage
4,243
12,460
8,217
D
MISCELLANEOUS (Distribute as Required)
5,267
E
TOTAL -- (NO NET CHANGE)
596,314
0
Florida Keys History of Diving Museum, Inc.
Contract Modification
Line Item Changes — Rationale's, Justifications and Amounts
All items below refer to the Attached Spreadsheet
For easier understanding and readability this is presented by first describing LINE
ITEMS FROM WHICH MONEY IS TAKEN and then describing the LINE ITEMS
INTO WHICH THE MONEY IS BEING TRANSFERRED.
The Attached Spreadsheet shows from which line items money is to be removed (in Red)
and into which line items funds are being placed (in Black). The net impact on the
budget is zero.
REMOVE FUNDS FROM:
A. Building Renovation and Construction — Remove $10,646 from the areas of
Activity 1: Plans/Permits/Documents/Related ($4,721), and Activity 3: Outdoor
Pads/Poles/Parking (5,925). Permits and related costs are under budget because
some permits were acquired directly by the specific contractor and are included in
their respective line item. The Outdoor Pads/Poles/Parking are largely not
needed ... the change in signage and outdoor attractant, described in D below, have
eliminated the need for the pads. The poles are now part of the revised cost for
signage and will be completed by the signage contractor, hence an increase in cost
for the signage line. Parking requirements are minimal and will be included in
Miscellaneous below.
B. Audio/Video Tour — Remove $23,150. As the exhibits develop the technology,
including audio and video are being incorporated into their fabrication... not as a
separate stand-alone project as originally envisioned (all will be permanent). In
addition, the second Bricks and Mortar grant includes further technology
enhancements to a number of exhibits. Designing and building all of this as one
seamless project is far more logical and will enhance the exhibits substantially.
All these funds will be moved into Build/Install Exhibits and will be used for the
creation and installation of additional technology, including audio and video
components.
' C. Outdoor Graphics — Remove $8,541. David Dunleavy and Guy Harvey donated
a substantial amount of time to the project and that aspect was therefore under
budget. The resultant professionally painted mural is a far better result than
originally planned graphics.
D. Outdoor Attractant — Remove $30,850. The original plans called for a 14' tall
artistic replica of a diving figure to stand outside on its own stand and as a
separate entity from signage. The Village did not allow that figure to be
displayed, but granted the Museum a substantial sign on which a smaller artistic
figure will appear. Therefore, the purchase of the proposed figure is not required
but cost of signage, below, will be increased..
E. Outdoor Signage — Remove $834 from Activity 1, Canopy Signage. The sign
contractor is able to do the signage without removing the canopy from the
building.
MOVE THOSE FUNDS INTO:
A. Building Design and Construction (renovation) — Add $34,123. To Activity 2:
Walls, Doors ($7,498), Activity 4: Plumbing ($665), Activity 5: Electrical
($14,000), Activity 6: Air Conditioning and Insulation ($4,360) and Activity 7:
Paint/Stucco/Floors ($7,600). These cost overruns are due to a variety of factors
including cost and labor increases since the grant was submitted (September '03)
and required scope of work changes.
B. Security Contractors — Add $3,264. To Activity 1: Electronic ($2,372) because
an upgraded system is required for both insurance and safety purposes. To
Activity 2: Storm ($892) since materials costs have skyrocketed and the original
contractor refused to honor the original estimate and could not install for nearly
nine additional months. Another contractor will install the shutters that the
Museum purchased directly from the supplier.
C. Build/Install Exhibits — Add $23,150. Moving all funds removed from
Audio/Video Tour into this line item to enable better integration of activities and
improvement of build flow. See B in "Remove Funds From" above.
D. Outdoor Signage — Add $8,217. The Canopy Signage (Activity 1) is actually
reduced (by $834, see E above) but the Primary Signage (Activity 2) has been
increased by $8,217. The new sign will be held with two poles (not one as
originally proposed), will incorporate the art object that was originally to be a
separate item and will be more than twice as large as originally proposed.
E. Miscellaneous — Add $5,267. There may be small overages on some of the line
items and we will also have to stripe and put stops in the parking lot. These funds
should cover those items and having this level of flexibility will avoid the need
for an additional contract amendment for small final changes.
IMPACT: NO NET CHANGE INAMOUNT
We believe that these changes of line items are a true and accurate reflection of the needs
of the Museum at this time and will enable the project to continue its forward progress.
Again, the bottom line doesn't change, just the allocation within line items.