1st Change Order 01/17/2018c 0
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o f p•sp0 "` "` °• '. �o Kevin Madok CPA
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.... ..... Clerk of the Circuit Court & Comptroller — Monroe County, Florida
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DATE: January 29, 2018
TO: Rhonda Haag, Director Sustainability
County Administrator's Office
VIA: Lindsey Ballard
Aide to the County Administrator
FROM: Pamela G. Hancoc`k�D.C.
SUBJECT: January 17" BOCC Meeting
Attached are two duplicate originals ol' Item M2, Change Order #1 to the $1.5 million grant
from the Department of Environmental Protection as part of the Keys Stewardship program for canal
restoration projects, to authorize $147,168.00 of existing funds towards canal skimming services in lieu
of the augmented aeration projects, executed on beliall' of Monroe County for your handling.
Please be sure to return one fully executed original as soon as possible. Should you have
any questions, please feel free to contact. me at ext. 3130. Thank you.
cc: County Atiorney
Finance
File V
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
305- 294 -4641 305- 289 - 6027 305 -852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 -852 -7145
DEP AGREEMENT No. LP44073
CHANGE ORDER No. 1
MONROE COUNTY
This agreement entered into on April 14, 2017, is hereby revised as follows:
WHEREAS, the Grantee has requested a revision in the scope of work within the
Agreement period;
WHEREAS, the Grantee has requested a reallocation of the budget that is less than 10%
of the total budget.
NOW, THEREFORE, in consideration of the mutual benefits to be derived herefrom, the
DEPARTMENT and the GRANTEE do hereby agree as follows:
1. Attachment A, Grant Work Plan, is hereby deleted in its entirety and replaced with
Attachment A -1, Revised Grant Work Plan, attached hereto and made a part of the
Agreement. All references in the Agreement to prior Attachment A's, shall hereinafter
refer to Attachment A -1, Revised Grant Work Plan.
Any changes to the contact information shown above must be reduced to writing in the
form of a Change Order to this Agreement.
2. All other terms and conditions of the Agreement shall remain unchanged.
IN WITNESS WHEREOF, the parties have caused these presents to be duly executed,
the day and year, last written below.
MONROE COUNTY
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May
Date:
17, 2 0 I S
EEID, No. ``' 59- 6000749
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TMV- KEVIN CLERK
A )PurrCLERK
FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By: �� Ad'.�
Program Administrator
Date: z l i Sl 19
Michael Isaacson, DEP Grant4alager rn
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DEP Agreement No. LP 44073, Change Order No. 1, Page 1 of 1
ATTACHMENT A -1
GRANT WORK PLAN
PROJECT TITLE: Monroe County Canal #75 Backfill Restoration and Canal Skimming Demonstration
Program Projects
PROJECT LOCATION: The Canal #75 Project will be located in the Rock Harbor neighborhood, which
is located within the unincorporated area of Key Largo, Monroe County, Florida. Project coordinates are
latitude 25.070352 and longitude - 80.462159. (See attached location map.)
PROJECT BACKGROUND: In 2013, Monroe County (Grantee) completed a comprehensive Canal
Management Master Plan (CMMP) in order to provide a framework to identify, prioritize and correct water
quality impairments within the entire Florida Keys canal network. This plan identified 131 canals classified
as having Poor water quality. Canals receiving a Poor classification were scored and ranked using specific
canal attributes to provide a list of high priority canals which were suitable for consideration of various
public works restoration projects. Canal #75 in Key Largo was identified as a Poor canal that is too deep,
lacks oxygen, and is in need of a backfilling restoration.
In 2015, the Grantee completed an EPA - sponsored alternative technology evaluation to address
accumulated muck in canal bottoms which depletes dissolved oxygen levels in the canals. Removal of the
muck and addition of oxygen will help to restore the canal waters. The traditional methods of reducing the
amount of accumulated muck require the removal of muck by machine and are expensive and disruptive to
the use of the canal. The Grantee wants to test alternative methods that, if successful, may be less expensive
for the muck removal process. The projects are designed to evaluate the cost, and effectiveness, of utilizing
an augmented aeration technology which introduces oxygen and potentially, microbiological organisms, to
stimulate bacteria and other organisms to degrade the accumulated muck.
PROJECT DESCRIPTION: The Grantee has implemented six canal restoration demonstration projects
prior to this project. The restoration of Canal #75 in Rock Harbor involves backfilling, to raise the canal
bottom, to 6 feet below the Mean Sea Level, which is the optimum depth to allow for tidal flow in and out
of the canal. The engineering design, access coordination, and permitting services for these demonstration
projects are underway, and construction is anticipated to begin in the spring of 2017.
TASKS and DELIVERABLES:
Task 1: Canal #75 DesiLm and Permittin
Task Description: The Grantee has procured AMEC Foster Wheeler, Inc. in accordance with state law
prior to execution of this Agreement. AMEC will complete the design of the Canal #75 backfilling project
and obtain all necessary pen for construction of the project. The Grantee will submit documentation of
preconstruction activities, as described below.
The Canal #75 project will consist of (1) collection and processing of environmental and engineering data;
(2) completion of 30, 60 and 100 percent design plans; (3) preparation of permit packages for state, federal,
and local permit applications; and (4) resident notification and staging area access coordination.
Deliverables: Design completed to date as described in this task, as evidenced by these deliverables: 1)
Signed acceptance of the completed work by the Grantee, 2) Summary of design activities to date, indicating
percentage of design completion representing time period covered in the payment request. 3) The final
payment request for this task must be accompanied by an electronic copy of the final design and a list of
all required permits identifying issue dates and issuing authorities. Upon request, the Grantee will provide
DEP Agreement No. LP44073, Attachment A -1 Page 1 of 4
paper copies of obtained permits or permit related correspondence or documentation and the final design
document.
Performance Standard: The Department's Grant Manager will review all deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
Task 2: Canal #75 Bidding and Contractor Selection
Task Description: The Grantee will subcontract the construction of the backfilling of canal #75 with a
qualified and licensed contractor, selected through the Grantee's procurement process. The Grantee shall
prepare and solicit proposals utilizing a proposal package in accordance with state and federal laws and this
Agreement. Included in this task are pre - proposal meeting(s) in response to proposal questions.
Deliverables: Completed bidding and contractor selection as evidenced by: 1) Electronic copy of public
notice of advertisement for the bid; 2) electronic access to all inquiries, questions, and comments regarding
the bid documents, if applicable; 3) electronic copy of bid package; and 4) written notice of selected
contractor(s) provided prior to submitting any invoices for the subcontracted work.
Performance Standard: The Department's Grant Manager will review the deliverables to verify that they
meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon
completion of the task and Department approval of all associated task deliverables.
Task 3: Canal #75 Proiect Management
Task Description: The Grantee's engineering consultant AMEC will perform project management, to
include field engineering services, construction observation, site meetings with construction contractor and
design professionals, and overall project coordination and supervision. If the Grantee contracts these
services, the Grantee will procure such services in accordance with state law.
Deliverables: Completed project management activities to date as evidenced by: Interim progress status
summaries including summary of inspection(s), representative photos, meeting minutes and field notes, as
applicable, prior to submitting any invoices. Upon request by the Department's Grant Manager, the Grantee
will provide additional supporting documentation relating to project management.
Performance Standard: The Department's Grant Manager will review the deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
Task 4: Construction of Canal 975 Proiect
Task Description: The Grantee will construct the backfilling of canal #75 in Key Largo in accordance
with the final design(s) and required permits. Construction under this Agreement is the final phase of
DEP Agreement No. LP44073, Attachment A -1 Page 2 of 4
construction leading up to the completed project. AMEC Foster Wheeler, Inc. is providing the engineering
oversight.
Deliverable 4: Construction completed to date as described in this task, as evidenced by these deliverables:
1) Dated color photographs of on -going work representing the time period covered in the payment request;
2) signed acceptance and brief description of the completed work to date by the Grantee; 3) written
verification that the Grantee has received record drawings and any required final inspection report(s) for
the project (as applicable); and 4) signed statement from a Florida Licensed Professional Engineer
indicating construction has been completed in accordance with the construction contract documents (as
applicable).
Performance Standard: The Department's Grant Manager will review the deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
Task 5: Canal Skimming Demonstration Program
Task Description: The Grantee will provide services to implement a demonstration program for the
removal and hauling of floating vegetation and debris from canals in Key Largo - to avoid having the
material sink in the canals and contribute to the load of decomposing organic muck, which depletes the
canal waters of dissolved oxygen.
Deliverables: Construction completed to date as described in this task, as evidenced by these deliverables:
1) Dated color photographs of on -going work representing the time period covered in the payment request;
2) signed acceptance and brief description of the completed work to date by the Grantee; 3) written
verification that the Grantee has received record drawings and any required final inspection report(s) for
the project (as applicable); and 4) signed statement from a Florida Licensed Professional Engineer
indicating construction has been completed in accordance with the construction contract documents (as
applicable).
Performance Standard: The Department's Grant Manager will review the deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.
Payment Request Schedule: The deliverables must be submitted and accepted prior to each payment
request and may be submitted no more frequently than monthly.
DEP Agreement No. LP44073, Attachment A -1 Page 3 of 4
: %
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by the corresponding task
end date and all deliverables must be received by the task end date.
Task
Task Title
Budget
Budget Amount
Task Start
Task End
No.
Category
Date
Date
I
Canal #75 Design and
Contractual
$52,387
09/21/2016
06/30/2018
Permitting
Services
2
Canal #75 Bidding and
Contractual
$8,016.40
09/21/2016
06/30/2018
Contractor Selection
Services
3
Canal #75 Project Management
Contractual
Services
$76,428
03/01/2017
12/31/2018
4
Construction of Canal #75
Contractual
$1,216,000
03/01/2017
10/30/2018
Project
Services
5
Canal Skimming Demonstration
Contractual
$147,168.60
01/15/2018
10/30/2018
Program
Services
Total:
$1,500,000
LOCATION MAP
DEP Agreement No. LP44073, Attachment A- I Page 4 of 4