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Item C23County of Monroe BOARD OF COUNTY COMMISSIONERS l�Mayor David Rice, District 4 F 3 Mayor Pro Tern Sylvia J. Murphy, District 5 The Florida Keys t 4,, � r Danny L. Kolhage, District 1 George Neugent, District 2 t155 Heather Carruthers, District 3 County Commission Meeting February 21, 2018 Agenda Item Number: C.23 Agenda Item Summary #3884 BULK ITEM: Yes DEPARTMENT: Emergency Management TIME APPROXIMATE: STAFF CONTACT: Jeff Manning (305) 289-6325 N/A AGENDA ITEM WORDING: Ratification of Resolution 003-2018 adopting the Monroe County 2017 Comprehensive Emergency Management Plan (CEMP), providing additional documentation. ITEM BACKGROUND: Monroe County adopted the 2017 Comprehensive Emergency Management Plan by resolution 003-2018 on January 17`h, 2018. This ratification provides additional documentation; Annexes 1-17, Exhibit 1 (Annex 1 — Mitigation, Annex 2 — Preparedness, Annex 3 — Emergency Support Functions, Annex 4 — Recovery, Annex 5 - Continuity of Operations, Annex 6 — Mass Migration, Annex 7 - Re-entry, Annex 8 - Emergency Management Plans and Procedure Manuals, Annex 9 - CEMP Distribution List, Annex 10 — Critical Facilities, Annex 11 — Radiological Emergency Preparedness Plan, Annex 12 — Bridge Incident Response, Annex 13 — Disaster Recovery Centers, Annex 14 — Damage Assessment Teams, Annex 15 - Emergency Hotline Information Procedures, Annex 16 — Disaster Housing Strategy Procedures, Annex 17 — Debris Management; and Appendices 1-19, Exhibit 2 (Appendix 1 — Transportation, Appendix 2 - Communications, Appendix 3 — Public Works and Engineering, Appendix 4 — Firefighting, Appendix 5 — Information and Planning, Appendix 6 — Mass Care, Appendix 7 — Resource Support, Appendix 8 — Health and Medical, Appendix 9 - Search and Rescue, Appendix 10 — Hazardous Materials, Appendix 11 — Food and Water, Appendix 12 — Energy, Appendix 13 — Military Support, Appendix 14 — Public Information, Appendix 15 — Volunteers and Donations, Appendix 16 — Law Enforcement and Security, Appendix 17 — Animal Protection, Appendix 18 — Business Restoration, Appendix 19 — Damage Assessment. PREVIOUS RELEVANT BOCC ACTION: The Comprehensive Emergency Management Plan has previously been approved in 2018, 2012, 2007, and 1999. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Ratification of resolution approving the 2017 Comprehensive Emergency Management Plan with supporting documents. DOCUMENTATION: Resolution Adopting 2017 CEMP (2) FDEM Approval CEMP 2017 Complete Exhbit 1 ANNEXS 1 to 17 Final (MinuteTraq) Exhibit 2 APPENDIX 1 to 19 FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: N/A Total Cost to County: $0 Current Year Portion: N/A Budgeted: N/A Source of Funds: N/A CPI: Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: NO Grant: N/A County Match: N/A Insurance Required: N/A Additional Details: N/A If yes, amount: REVIEWED BY: Martin Senterfitt Skipped 01/30/2018 1:20 PM James Callahan Completed 01/31/2018 10:58 AM Cynthia Hall Completed 01/31/2018 12:54 PM Budget and Finance Completed 01/31/2018 2:42 PM Maria Slavik Completed 02/01/2018 9:47 AM Kathy Peters Completed 02/01/2018 2:33 PM Board of County Commissioners Pending 02/21/2018 9:00 AM 1 ti axe] RE N llxqnerli ■ M Me I U III RM W IN 1619 COM bill IRI I &J I I I �J KOMI L."RI al a oil I I PMAI I• WHEREAS, Monroe County is subject to natural and man-made hazards including hurricanes, tornadoes, floods, droughts,, fires, and chemical releases, and faces potential damage to life, property, natural resources and the local economy; and WHEREAS, Rule 90-6,0023, Florida Administrative Code, requires each county emergency management agency to prepare a county Comprehensive Emergency Management Plan as a precaution for protecting the citizens of the county from emergencies-, and WHEREAS, the Monroe County Comprehensive Emergency Management Plan has been prepared in accordance with the requirements of Rule 27P-6.0023, Florida Administrative Code, and WHEREAS, Rule 27P-6, Florida Administrative Code (FAC) requires the State of Florida Division of Emergency Management (DEM) to review and approve the Comprehensive Management Plan- and ID I WHEREAS, in December 20171, DEM reviewed the Monroe County Con'iprehensive Emergency Management Plan in accordance with the provisions of Rule 27P-6, FAC', and detennined the plan to be in compliance with the criteria for such plans; and WHEREAS, the Monroe County Comprehensive Emergency Management Plan establishes a firamework- through which Monroe County may realistically prevent or mitigate the impacts of, prepare for, effectively respond to, and recover from a wide variety of emergencies which may or do occur either naturally or as a result of manmade causes; and WHEREAS, the Monroe County Comprehensive Emergency Plan is designed to be a process oriented document with review and revision procedures that allow the Emergency Management Director to meet new or changing conditions including hazard event frequency, perceived local needs and funding opportunities; and Z) WHEREAS, Rule 27P-6.006(l 1), FAC, states that after a determination that a County Comprehensive Emergency Management Plan is in compliance with the terms of the Rule, the approved plan must be adopted by resolution of the governing body of the jurisdiction within ninety (901) days of receiving notiiication of compliance from DEM before the Comprehensive Emergency Management Plan becomes the Comprehensive Emergency Management Plan for such local government. I fflffl"I, M10111111 0 1 11, 111'1q� q� [Kai ILI I RW 111011 N OR= WLI W011 IM13 DMIM"I M a III] IILI I a Section 1. The 2017 Monroe County Comprehensive Emergency Management Plan is hereby adopted. Section 2. The Monroe County Emergency Management Department is directed to notify the State Division of Emergency Management (DEM) of the adoption date of the Monroe County 2017 Comprehensive Emergency Management Plan. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting held on the - day of January 2018. Mayor David Rice Mayor Pro Tern Sylvia Mtuj')hy Commissioner Danny Kolhage rr I i rs 666661111111, 6" "IN M61 I I I I I IM UWI rd MW.101 M k=[-� M David Rice, Mayor 0 1 STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEME-NT RICK SCOTT Wesley Maul Governor Interim Director Mr. Martin Senterfift, Director Monroe County Department of Emergency Manageme 490 631d Street, Ocean Suite 150 Marathon, FL 33178 1 5434 :4 1 [a 1:4 111 11,1111 � � � :; *314C 0 0 0 40 4 111111111111 q III 1 11 1111111 11111 D I V I S 1 0 N H E A D Q U A R T E R S Tel, 850-835-4000 - Fox 850-488-1016 STATE LOGISTICS RESPONSE CENTER 2555 Shurnard Oak Boulevard W% aQ Fl ' SEE 2702 Dirtrtorx Row �w—� Tallahasee, FL 32399.2100 Orlando, FL 32809-561 Om If you have any questions or need additional information regarding the plan's approval, please contact your review team leader, Elise Fisher, at 850-815-4304 or by email: elise.fisher@em.myflorida.com. Sincerely, L-11-510 fr- Linda McWhorter, Chief Bureau of Preparedness RM cc: David Rice, Mayor, Monroe County Jim Roberts, DEM — Regional Coordination Team Manager Willie Bouie, DEM — Regional Coordinator Manny Cela, RPC Representative Jason Wheeler, DEM — Recovery Miles Anderson, DEM — Mitigation Elise Fisher, DEM — CEMP Planner nwror T1. 1 23 " VS1 AY �O �7a ._� T►1E 1. INTRODUCTION BPI -2 I. INTRODUCTION The Monroe County CEMP is an all hazards operations oriented plan, and addresses issues involved in the coordination of local, regional and interregional evacuation, sheltering, post -disaster response and recovery; rapid deployment and pre -deployment of resources; communications and warning systems, annual exercises to determine the ability of local government to respond to emergencies; and clearly defined responsibilities for county departments, organizations and agencies through an National Incident Management System (NIMS) approach to planning and operations along with the integration of the Emergency Support Functions (ESFs). This CEMP describes the basic strategies, assumptions and mechanisms by which the county will mobilize resources and conduct activities during response and recovery operations. This plan is produced in such a manner as to remain consistent with the concept of emergency management as defined by the State of Florida Comprehensive Emergency Management Plan. A. PURPOSE The Monroe County Emergency Management Department, in cooperation with County Departments, and other members of our community, and in an effort to maximize the efficiency and effectiveness of available resources, endeavors to mitigate, prepare for, respond to, and recover from natural and man-made disasters which threaten the lives, safety, or property of the citizens of Monroe County by: a. Reduce the vulnerability of people and communities to loss of life, injury, or damage and loss of property resulting from natural, technological, or man-made emergencies, such as acts of terrorism, civil disobedience, catastrophes, or hostile military or paramilitary action; b. Prepare for prompt and efficient response and recovery activities to protect lives and property affected by emergencies; c. Respond to emergencies using all systems, plans, and resources necessary to preserve the health, safety, and welfare of persons affected by the emergency; d. Recover from emergencies by providing for the rapid and orderly implementation of restoration and rehabilitation programs for persons and property affected by emergencies; Assist in anticipation, recognition, appraisal, prevention, and mitigation of emergencies that may be caused or aggravated by inadequate planning for, and regulation of public and private facilities and land use; f. Establish the concepts under which Monroe County government will operate in response to disasters by: Defining the responsibilities of elected and appointed local government officials and department heads; Defining the emergency roles and functions of city and county departments and agencies. BPI-3 1. INTRODUCTION B. SCOPE The Monroe County CEMP establishes official emergency management policy for all agencies and municipalities for response to, recovery from, and mitigation of emergencies and disasters within Monroe County. The Plan describes procedures for responding to emergencies at all levels, including establishing direction and control and coordination between local, State, and Federal authorities. b. The Plan outlines actions necessary for short- and long-term recovery and mitigation efforts following a disaster. The Plan gives Monroe County a uniform protocol for the establishment and maintenance of a coordinated interface between County agencies, and the State and Federal government during times of emergency. C. ASSUMPTION An emergency or disaster may occur with little or no warning, and escalate far more rapidly than it could be managed by a single county resource. The success of rapid response depends on: 1) multi- discipline impact assessment teams; 2) procedures to ensure quick and effective decision making, such as pre -deployment and aggressive training of responders and elected officials on responsibilities and assignments; 3) procedures to rapidly implement local mutual aid agreements, state mutual aid and possibly federal assistance. b. Effective public awareness and education programs to allow citizens of Monroe County to take appropriate advanced actions based upon the category of the hurricane expected. Evacuation, shelter and Refuge of Last Resort strategies are based on citizen cooperation utilizing phased plan evacuation with the best shelter and refuge options available. d. The Primary Emergency Operations Center (EOC), located in Marathon, will be activated and staffed accordingly, and the ICS structure will be responsible for coordinating the planning and response activities of the support agencies. Secondary EOC, which is located at the Marathon Government Annex Building, will be staffed for limited activation. Damage may be broad and many areas could experience property and economic loss, disruption of normal life support systems, physical and social infrastructure and potential casualties. f. The extent of the emergency event may be such that effective emergency response may be beyond the County and its municipalities' capabilities. It is presumed that the response organization from neighboring counties will send necessary supplies in response to Monroe County's aid request. g. It is presumed that the Department of Homeland Security will request resources from the Department of Defense for instantaneous replication and augmentation of the emergency response and recovery efforts. It is further presumed, that in addition to State and Federal assistance, a timely emergency response will result in a demand for mutual assistance from various other political arenas throughout the state. BPI -4 1. INTRODUCTION D. METHODOLOGY It is of paramount importance that the methodology utilized within this plan is recognized. As teamwork is essential to the planning process, it is equally important to acknowledge the plan composition team. Identified within the plan are all of the local agencies, departments, boards, associations, and organizations (i.e., public, private and volunteers) that are integral to the Primary and Support ESF's that comprise this document. It is only through a collateral effort and a spirit of cooperation, coordination and unity, by these entities, that successful preparation, response and recovery goals may be executed and attained. a. This plan was developed by a planning process coordinated by Monroe County Emergency Management Department. b. This plan will be promulgated by Resolution of the Board of County Commissioners. c. Departmental letters of acknowledgment accepting the planning process and the plan responsibilities are on file with Monroe County Emergency Management Department. d. A distribution list containing Department/Agency names and the number of copies of the Comprehensive Emergency Management Plan (CEMP) issued are on file with the Monroe County Emergency Management. The Director of the Monroe County Emergency Management Department, or his or her designee, is responsible for insuring that the CEMP is maintained, reviewed and developed. Following actual or tabletop exercises, emergencies, or disasters, MCEM conducts After Action Reports (AAR's) or Critiques and determines from these findings which procedures, if any, did not meet the needs of the emergency. f. While the MCED is responsible for the maintenance of this Plan, it is the responsibility of all other County departments and non -County organizations having emergency response or recovery assignments to develop and maintain their own Standard Operating Procedures. g. The MCED Director will, as an improvement effort, develop additional criteria in the plan, and review the plan to ensure that it reflects current policy with respect to emergency management planning principles. The Director will also review, approve or disapprove requests for material to be included in the CEMP. h. The Monroe County Emergency Management Director coordinates the county's preparedness activities. All Monroe County Divisions, Departments, agencies and organizations having primary or support roles and responsibilities are part of the Monroe "preparedness organization. In accordance with State Statute 252, Monroe County Emergency Management Department provides guidance to, and is a conduit between Monroe County Municipalities and the State Division of Emergency Management/EOC. The Monroe County Emergency Management Director will review Municipal CEMPs for consistency with the Monroe County CEMP and provide written approval as appropriate. Additionally, Monroe County Emergency Management takes the county -wide lead in providing appropriate training, exercises, plan development, disaster education, and/or other disaster related requirements to municipalities and private organizations throughout Monroe County. The Monroe County Emergency Management Director has been active with a county -wide outreach program utilizing a Southeast Urban Area Security Initiative (SEUASI) Compliance Plan template and NIMCAST. The current County NIMCAST incorporates inputs from the Monroe County municipalities. Monroe County Emergency Management will maintain a formal distribution list of individuals and organizations who have copies of the plan. Those on this list will automatically be provided updates and revisions. Plan holders are expected to post and record these changes. Revised copies will be dated to show where changes have been made. BPI-5 1. INTRODUCTION BPI -6 23 " VS1 AY �O �7a Blank Intentionally IL SITUATION SITUATION11. A. STATEMENT OF COOPERATIVE INTENT It is the intent of the Monroe County, as a governmental enterprise duly instituted under the laws of the State of Florida, to exercise due diligence in assuring and preserving the health, safety and welfare of its citizens, when threatened by natural and technological hazards and terrorist threat. Pursuant to the powers and duties as prescribed by the County Charter, Florida Statute 252, and delegation of home rule powers by the County Administrator, Monroe County will stand ready to deploy its forces and capital resources - with full faith and commitment - to attempt the prevention of loss life and property to its residents; and to support the mutual -aid pacts with surrounding municipalities. Furthermore, it is the County's intention to assist Monroe County municipal emergency management opera- tions through the use of the ICS structure, specifically, by allowing the municipalities to establish Incident Command Teams, and the County acting as an Area Command, thereby performing the County's obligations to its citizens and supporting surrounding municipalities during hurricane emergencies and other hazards. It is the desire of the County to be "full partner" with both the County municipalities and adjacent counties in responding to an attack, natural and technological hazards. B. SITUATION Severe shortages will be experienced in the aftermath of a major or catastrophic emergency event. There will be severe or total disruption of energy sources and prolonged power outages. Homes, public buildings and other vital facilities and equipment will be damaged or destroyed and roads will not be passable to due to the debris. The transportation infrastructure will be disrupted and commercial telecommunication services will be damaged. Communication between governmental and emergency response agencies will be impaired. Numerous hazardous conditions and other emergencies as a result of the event can be anticipated. Homes and public structures and essential equipment will be damaged or destroyed. Delivery of supplies and neces- sary resources will be severely impacted. Victims may be forced from their places of residence and massive numbers of injured and/or dead could be anticipated. Food processing and distribution capabilities will be seriously damaged or destroyed. Damage to fixed facili- ties which stores/houses or disposes of hazardous materials will, most likely, result in the release of hazardous materials into the environment. Medical and health care facilities will be over whelmed and medical supplies and equipment will be in short supply. BPII-3 11. SITUATION C. POTENTIAL EMERGENCY CONDITIONS Hurricanes and tropical storms pose major risks to Monroe County due to high winds and flooding. Other natural hazards that affect the area to a lesser degree are high winds other than hurricane (severe storms/tornadoes), rainfall flooding, drought, and wildfires. Hazards that do not affect the area include landslides/sinkholes, dam/levee failure flooding, and winter storms; thus, these hazards are not addressed by this Plan. Winter storms and freezes do not pose risks to ag- ricultural interests and property because of the climatological and meteorological characteristics of the Keys. The winter of 1981 was especially cold, with temperatures in the low 40°s The greatest effect of an unusual- ly low temperature would be a resulting low wind chill factor and the National Weather Service issues wind chill advisories appropriate. Damage to fixed facilities which generate, produce, use, store or dispose of hazardous materials could result in the release of hazardous materials in to the environment. D. HAZARD ANALYSIS Hazard Overview: Due to its location and geological features, Monroe County is vulnerable to the damaging effects of certain hazards. A list of these hazards is found on page 7. Disaster response efforts are often hampered by equip- ment and facility damage, communication failures, inclement weather, responder injury and death, and many other limiting factors. In the event of an emergency or disaster that exceeds the available resources, the pub- lic should expect and be prepared for a minimum 72-hour delay for emergency response services. A loss of US 1 or one or more of its many bridges could potentially create a delay in resources that would impact Monroe County for days, weeks, or even months. Monroe County Hazard Analvsis a. Hurricanes/Tropical Storms and Severe Weather Monroe County has been named by the National Hurricane Center as an area most prone to the effects from tropical cyclones. Severe weather is often localized to a specific area due to the geographical makeup of the Keys. b. Hazardous Materials Incidents (Spills) Monroe County has only one transportation route (US 1) which would be severely impacted in the event of a hazardous material transportation accident/incident. Additionally, Monroe County has identified 29 facilities, which, should a hazardous material incident occur, will severely impact the immediate geo- graphical area. The primary response agency is the Monroe County Fire and Rescue Department. c. Nuclear Power Plant Emergencies Florida Power and Light (FP&L) Turkey Point Nuclear Power Plant is located in South Dade County on Biscayne Bay, ten miles east-southeast of Homestead, 25 miles south of the City of Miami. The most vulnerable area adjacent to the power plant is within the plume exposure 10-mile Emergency Planning Zone (EPZ). Because projected radiation levels would exceed Protective Action Guide limits for a worst case scenario, implementation of appropriate protective actions (i.e. evacuation) would be required. Monroe County has its northern most point located within the 10 mile EPZ of Turkey Point Nuclear Power Plant. The largest population is Ocean Reef, which has approximately 7,500 residents, employees BPII-4 II. SITUATION and visitors (4,500 permanent residents, 2,500 contracted personnel and 500 staff and visitors) d. Mass Mi agr tion Armed violence and civil unrest abroad results in the threat of spontaneous mass migration to Florida, particularly southern Florida. Mass migration increases the need for law enforcement, detention and mass care. Monroe County's unique geographical location makes it easily accessible to migratory popu- lation abroad. Coastal Oil Spill Monroe County's economy is derived from and/or dependent upon tourist oriented, marine -based recrea- tional activities. Additionally, the commercial fishing industry would be severely impacted by such an incident. The probability of a coastal spill is high, as the Florida Keys are inundated with marine vessels, but the severity of the risk is low, as most vessels operating in the area are small pleasure craft and small commercial fishing vessels. The exception to this is the Port of Key West, where larger vessels are oper- ated. The risk to Key West is mitigated through the presence of the USCG and its oil pollution capabili- ties. f. Brush/Wild Land Fires The threat of brush and wild land fires is minimal for the majority of Monroe County, with the exception of Everglades National Park, located on mainland Monroe County, and Big Pine and Sugarloaf Keys, lo- cated in the lower Keys, and the US. 1 entry corridor from Florida City. g. Storms, Lightning Not only does Monroe County experience the yearly threat of ocean borne waterspouts becoming land borne tornadoes, but also severe thunder storms and lightning, thereby threatening the population and property interests of Monroe County. The county's vulnerability to wind is compounded by high concen- trations of mobile home residents in various county locations. h. Flooding Most of Monroe County has a natural elevation of 4 to 7 feet above mean sea level, and is subject to flooding during hurricanes or heavy rains. i. Terrorism Civil Disturbance or Military Conflict. Terrorism is a serious State issue. Florida is vulnerable due to its geographical proximity to Cuba and the Caribbean nations. Military installations, chemical processing plants, highly populated areas are the most susceptible targets for terrorist attacks. Such an act would re- sult in mass casualties and mass evacuation of the affected area. • A violent foreign situation may result in mass migration to the State and Monroe County. This action would result in extensive need for law enforcement, mass care and detention facilities. • In the event of civil disturbance, the protective action will be a joint effort between the County Sher- iff's Office and the Florida Department of Law Enforcement and the Department of Homeland Secu- rity under the Federal Emergency Management Agency (FEMA) and/or the Department of Justice would be the lead Federal agencies. Drought Drought, as defined here, is a prolonged period of dry weather during, which there is an inadequate supply of water to meet water supply demands. This prolonged lack of water can have severe effects on people, animals, and plants. It will ultimately result in massive impact to life and property. Commerce may be severely affected. • Lack of rainfall and adequate water supply will result in health problems for humans, animals, and BPII-5 11. SITUATION vegetation. Regulations and water restrictions may force residents to stop the waste of any potable water or water supply. • Department of Transportation is the primary agency for all transportation requests and will coordinate with the appropriate support agencies regarding drought relief efforts. k. Sinkholes Sinkholes are depressions in the land surface or holes in the ground caused by subsidence or collapse of surficial material into openings in soluble rock. Sinkholes usually develop in areas underlain by car- bonate rock. Sinkholes in Monroe County are extremely rare. • Sinkholes can cause damage to highways, homes, sewage facilities, utility lines and other structures. Earth -moving equipment may be needed to deal with sinkholes. Should this occur on county proper- ty, Department of Public Works would be the primary agency. Should this occur on state property, Florida Department of Transportation would be the lead agency. Freezes Monroe County, as the southernmost point of the United States, experiences a year round mild climate thereby attracting an inordinate number of seasonal and year round visitors as well as an estimated homeless population numbering approximately 300. • The County's lowest temperatures occur from late November to early March with the peak number of events occurring in January. • The risk of an event resulting in a life threatening "freeze" is unlikely. Personal injury or death due to freezes is not to be considered a hazard in this analysis. The greatest effect of an unusually low tem- perature would be a resulting low wind chill factor. The result of this may be that of a minor drop in the influx of outside visitors to Monroe County. Exotic Pests and DiseasesMonroe County does not have an agricultural or livestock industry and there- fore does not normally deal with these issues. However, as demonstrated with the New World Screw Worm Outbreak in 2016, the protected wildlife species of the Keys can be impacted. The primary re- sponsibility for this type of response would primarily fall on the Florida Department of Agriculture and our Federal partners who maintain the protected species, but as demonstrated in the 2016 response, the County would work in close partnership with these agencies to ensure a successful outcome. n. Aircraft Accident Monroe County has three commercial or military airports that would be severely impacted in the event of a natural disaster or a terrorist attack. Key West Airport is located in the City of Key West; Naval Air Station Boca Chica in Key West, and Marathon Airport, located in Marathon, at U.S. Highway # 1, MM 52. Personnel of Key West Airport and Naval Air Station are the initial responders to situations, which would require emergency response at their facilities. Additionally, there are three small private landing strips located within residential neighborhoods. Infrastructure DisruptionThough not normally considered a hazard, the simply lack of roadway redun- dancy creates a hazard forMonroe County. The county is dependant on US 1 and its 42 bridges for ground transportation. This single point of failure requires Monroe County to plan for potential fail- ure. Monroe County also faces a potential disruption in infrastructure through the potential loss of the water pipeline that travels from the mainland, down US 1, to Key West. The County maintains in partner- ship with the Florida Keys Aquaduct Authority a detailed plan to protect this asset. p. Disease and Pandemic Outbreaks A disease outbreak happens when a disease occurs in greater numbers than expected in a community or BPII-6 H. SITUATION region or during season. An outbreak may occur in one community or even extend to several countries. It can last for days to years. An epidemic occurs when an infectious disease spreads rapidly to many people. These type of hazards would occur with low frequency and a limited severity, as the population dispersion and the lack of large urban population centers would limit the impact. The vunerable popula- tion would be the elderly and the pregnant. These at risks populations are closely monitored by the FDOH. q. Special Events Large public events lend themselves to being the targets of terrorist activity or civil disturbances. The County and other County entities host several community/civil events open to the general public. One of the largest events is the Fantasy Fest, followed by the 7-mile Bridge Run, Upper Keys Nautical Flee Market, boat races, numerous seafood festivals, mini and regular lobster season, etc. These public as- semblies are often an impact to the limited municipal services. The event sponsor/s must coordinate with the government officials to minimize impacts to day to day County and municipal services. E. HAZARD AFFECTING MONROE COUNTY Natural • Drought/Water Shortage • Epidemic, Human • Flooding • Heat, Extreme • Hurricane/Tropical Storm • Search/Rescue Emergen- cy, Aircraft, Marine, Med- ical • Tomado/Thunderstorm (Bold Most Significant) Catastrophic Critical Limited Negligible HAZARD AFFECTING NIONROE C L,N'I' Technological • Communication Failure • Coastal Oil Spill • Energy Emergency, Fuel/Resource Shortage • Fire, Explosion • Fire, Structural • Fire, Brush • Hazardous Materials, Fixed Facility • Hazardous Materials, Transportation • Nuclear Power Plant Emergencies • Power/Utility Failure • Transportation Accident, Aircraft, Marine, Motor Vehicle, Railroad (mass casualty) Human/Societal • Civil Disturbance: Riot, Demonstration, Vio- lent Protest, Illegal Assembly • Hostage Situation • Mass Migration • Military Conflict • Strike • Terrorism: Bomb Blast, Economic, Incendiary, Sabotage, Prolonged/Multiple Hostage • Terrorism, WMD: Biological, Chemical, Nu- clear • Workplace violence HAZARD RATING SUMMARY • WMD: Nuclear, Chemical. Biological Hurricane: • Terrorism -Explosive Category 4 & 5 • Nuclear Power Plant Accident Hurricane: Cat 2 & 3 • Infrastructure Sabotage Tornado • Mass Immigration • Transportation Accident • Hurricane: Cat I • Tropical Storm • Extreme Heat • Lightning • Structural Fire • Civil Disturbance— Riot • Tropical Depression • Floods • Drought • HazMat: Transportation BPII-7 11. SITUATION • C ber Terrorism Not Occurred Low Medium Hioh Note: The category of seventy is used if the hard results in one or more of the yualffiers. BP11-8 11. SITUATION F. SUMMARY OF PROJECTED IMPACT POTENTIAL SUMMARY OF PROJECTED INIPACTPOTENTIAL Hazard o Wr Category 4"L z E yu WE 41 Q� O Ca 4. bA Z 0 05 0 6 M tj j E tj r = E Z 61, 4�r 4. 00.4 Ln Herz Z 9Z ;04 NATURAL Drought X X X X X X Epidemic, Human X X X X Flood, Coastal/ Intercoastal X X X X X X X X X X X X X Flood, Urban X X X X X X X X X X X Heat, Extreme »X X X X X X X Hurricane X X X X X X X X X X X X X X X X X X X X Landshift, Subsidence (sink X X X X X X Holes) Lightning, Thunderstorm X X X X X X X Search/Rescue Emergency, Air- X X craft, Marine, Medical Tornado X X X X X X X X X X X X X X X X X Tropical Storm X I X I X I X X1 X IX X 1XI X X I X I X X I X I X X I X I X X Water Shortage X X X X X X TECHN OLOGICAL Communication Failure X X X X X Energy Emergency, X X X X X X X X X Fuel/Resource Shortage Fire, Explosion X X X X X X I I X X I X1 Fire, Structural X X X X X X X X X Hazardous Materials, Fixed X X X X X X X Facility Hazardous Materials, Transpor- X X X X X X X tation Nuclear Accident X X X X X X1 Power/Utility Failure X I X X X X X X Transportation Accident: Air- craft, Marine, Motor Vehicle, X X X X Railroad (Mass Casualty) HUMAN/SOCIETAL Civil Disturbance: Riot, Demonstration, Violent Protest, X X X X X X X X Illegal Assembly Hostage Situation X X Mass Immigration X X X X Military Conflict X X X X X X X X X X X X X X X X Strike X X X X Terrorism: Bomb Blast, Eco- nomic, Incendiary, Sabotage, X X X X X X X X X X X X X X X X Prolonged/ Multiple Hostage Terrorism, WMD: Biological, X X X X X X X X X X X X X X X Chemical, Nuclear BP 11 - 9 I 11. SITUATION V. 4� W ; Hazard OD Category E .=2 E M cr-- 44 L g�.4 rA w to�-o Workplace Violence I x x I G. MONROE COUNTY GEOGRAPHICAL INFORMATION BP 11 - 10 11. SITUATION BP 11 11. SITUATION H. LOCATION MAP LOCATION , AP Tr�rner Collier O R I D A Ten Thousand Islands ' Gypr?ss Swarr�paxnia + 41 Haston Ca ! Chatham G U l f o f M e x l C o Raccoon Key West BP II - 12 Beach Gables Monroe o—[ Richmond Heights Lostmans a Miami -Dad utter Ridge Broad Homestead nceton North Harney Eves lades inure Oily Harney Florida City Scawk Biscayne Bay Shark k Caesar Creek ,toe jerts Seven f� omoe Palm � Mad Lake ke Lake Homestead The L4Vd Canal Key Largo AAonroe County Tavernier Flurlda Bay Iamorada O 1 Big Pi Marathon O c e a n Keys II. SITUATION I. DEMOGRAPHICS The estimated population of Monroe County is 79,000. Monroe County's population increases due to the tourist and seasonal population, increasing over the course of the hurricane season. Therefore estimates of the population vary from as low as 79,000 to as high as esti- mated 105,000 in November. The population density of Monroe County resides in the island chain along US 1. This population is relative- ly distributed evenly down the island chain, with 1/3rd of the population in the upper Keys, 1/3rd in the mid- dle Keys, and 1/3`d in the lower Keys. The county has very small non-English speaking population located primarily in Marathon and Key West. The county has over-75 mobile home/RV parks located throughout the Keys. Additionally, the Keys have over 8,900 hotel and motel facilities utilized by 4 million visitors to the county each year. A complete listing of mobile home parks locations may be found in the Monroe County Critical Infrastructure Inventory listing on file with Emergency Management Department.The stimated mobile home population is over 16,000. There are over 12,469 persons over the age of 65 with approximately 583 enrolled in the Special Needs Pro- gram. The distribution of this population matches the general population distribution of the Keys with elder- ly being evenly distributed througout the island chain, but not located in mainland Monroe.The County has over 100 mobile home/ RV parks and over 8,900 hotel and motel facilities. The 2012 County study indicates that there are 13,665 Tourist Units, 8,134 Mobile Home Units and 44,630 Site -Built Units. The County Special Needs Registry is at 583 clients. The County does not have an agricultural industry; therefore, does not have a farm worker population. The per capita income in 2015 was $74,409. BP II - 13 11. SITUATION Monroe County FlorM'a 3BM most populoaa county wtth 9.11% of FIoOM% population P 3F uL -.1 3r - ]Lz r a Ci•ui RwYlkn mb.—C." Fhlb Lmmkq Conk W—C-M 11rdr 11C r1— 41iM a71"I'm Ibai,ri MIX C— NAIF 7]=Si7 iL¢Ci�a RM4 12�1 YVM d-=:= 3i d—w 1W-4M 11. 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Ftrlcbb mm Pmaw." M—r-M 1L3rdr Al h-d 43M WDAM AN Ir—kr { • a70dd, NrGd 1 a— LL1 MR 44 !4w lira Rrieru L Iify 1 IN C- FL cen..,den M4 1LIT-7 Earmhmkn 1}1% rft W.Lft a 47 30.d1 YYrIWk{ lim i t "Oi4 kd7 141P6 Toda Trrpek,tr.rsLair 2im 2,Yt kd—d— dd 10AM I ,fL Fhr MA.MYr },C T1� Elms Fd Pd- 113% ,LPL F,oY.dr L B—S m r31A74 PnA� L Dir'— IFli 1YL Cer>k.nL 1rrh'—'-- 12 711m Cdzmdbni hrL, n— L3L lift g4 L."—"HJ• 3Z 110w I—rdhk-pbdk IL_1L aM QII-L.— 37. 54PI} 01—'+rA— MN ax m—i 23 kI37 L'we,r,d }-I% Gft BP II - 14 11. SITUATION J. ECONOMIC PROFILE Monroe County's economy is unique in a number of respects due to its location and geography. The area attracts both seasonal residents and short-term visitors, drawn by the amenable climate and recreational op- portunities. The economy is dominated by tourism and the commercial fishing industry. Services, dominated by hospitality (food and lodging), is the largest segment of the private sector, followed by retail trade. These industries account for nearly 60.4% of total employment, and 67% of private sector employment. Commercial fishing represents 7% of total employment and 9% of private sector employment. A combina- tion of economic and natural resources factors have lead to a decline in the number of commercial fishing vessels and a long-term downward trend in the total poundage of the harvest. Two other private sector categories together account for about 15% of total employment: construction and finance/insurance/real estate (May, 2012 indicated 4.9 % unemployment). Public sector employment accounts for just over 16% of total employment. This category includes the feder- al government (and military), State and local government agencies, and utilities. Because the tax base in Monroe County is supplemented by tourism, declines in the number of visitors after major hurricanes lead to reduced revenue associated with the Bed Tax, Sales Tax, and Infrastructure Tax. Historically, damaging storms result in significant loss of revenues. The average property value in Monroe County is $250,000 - $ 350,000. Monroe County has no agricultural areas. Monroe County houses several hundred inmates in three County jails and one State Correctional Facility lo- cated on Big Pine Key. The County jails are situated in Upper, Middle, and Lower Keys. K. TRANSPORTATION The transportation network in the Florida Keys is unique in that a single road forms its backbone and the sole link to the Florida mainland. U.S. Route 1, referred to as the Overseas Highway, runs for 126 miles from Florida City in Miami -Dade County to Key West in Monroe County. Maintained by the Florida Department of Transportation, for most of its length U.S. 1 is a two-lane highway with (space) 42 bridges. U.S. 1 is a lifeline for the Keys, functioning as both highway and "Main Street." Each day it brings provi- sions, fuel, equipment, tourists, and various other resources from the mainland. Approximately 450 miles of roads, including 42 bridges, 27 of which are maintained by the County. Card Sound Road, operated as a toll road, is an alternate to U.S. 1 beginning at MM 106. Mainland Monroe Coun- ty consists primarily of government -owned parks and preserves, and consequently has few roads. The only County -maintained road is Loop Road (with several families living on Loop Road), a 16-mile excursion oft of U.S. 41 crossing the Miami -Dade and Collier County lines. The cities of Key West, Marathon, Key Colony Beach, Layton, and Islamorada are responsible for the streets within their boundaries. Air transportation is a viable alternative to highway travel. Monroe County has two airports: Key West International Airport and Marathon Airport. Key West Airport serves major commercial airlines while BP II - 15 11. SITUATION Marathon Airport is a general aviation only. Four privately -owned community airports are also located in the Keys. Emergency Transportation — see Annex 11— Preparedness — "J" L. ENVIRONMENTAL & HISTORIC RESOURCES Environmental Resources The Florida Department of Environmental Protection lists the following specific environmentally sensitive areas referred to as "Special Management Areas" (state and federal): • Florida Keys Marine Sanctuary (comprehensive designation). • Bahia Honda State Park. • Fort Zachary Taylor State Historic Site. • Indian Key State Historic Site. • John Pennekamp Coral Reef State Park. • Lignum Vitae Key State Botanical Site. • Long Key State Park. • Windley Key Fossil Reef State Geological Site. • Curry Hammocks State Park. • San Pedro Underwater Archaeological Preserve. • Key Deer National Wildlife Refuge. • Great White Heron National Wildlife Refuge. • Looe Key National Marine Sanctuary. • Key Largo National Marine Sanctuary. • Everglades National Park (primarily mainland Monroe). M. ENIERGENCY MANAGEMENT SUPPORT RESOURCES The elements listed on the "Essential Services, Critical Facilities and Infrastructure" chart, comprise the like- ly available emergency management support facilities. Monroe County has identified certain "critical facili- ties" that may be either emergency incident sites due to disaster impacts, or could be used as emergency management support facilities given that they are not impacted. Monroe County will strive to maintain cer- tain "essential services" and maintain/restore the community's "infrastructure" during times of disaster. The chart on the following page provides a "master situation summary" of essential services, critical facili- ties and infrastructure. These are defined as follows: Essential Services: Community services normally provided on a daily basis. Each of these services are dependent upon certain critical facilities and infrastructure. Monroe County will also strive to provide these services during disasters through activation of Emergency Support Functions (ESFs) as appropri- ate. Critical Facilities: Specific Monroe County structures or facilities that support the delivery of essential services. Critical facilities generally should be functional within 24 to 72 hours after a declared disaster depending on the severity of the event. BP II - 16 II. SITUATION Critical facilities can also be defined as locations having large concentrations of people either tem- porarily or permanently such as high occupancy structures, special population facilities, or special community events. These situations can cause an "overload" on the community's essential services (special events themselves could be considered a hazard), or cause an immediate focusing of es- sential services when disaster occurs (response to schools, day care centers, hospitals, etc.). We have included community support to these situations as an "essential service." A "Critical Facility List" is attached as Annex X to this plan. Infrastructure: "Systems" upon which essential services are dependent. The Monroe County Local Mitigation Work Group has determined that the following listed facilities and infrastructure meet the definition of "critical facility": a. Hospitals/Nursing Homes • Florida Keys Health Systems (DePoo Hospital and Lower Keys Medical Center). • Marathon (Middle Keys) — Fishermen's Hospital. • Tavernier (Upper Keys) — Mariners Hospital. • All hospitals must evacuate Monroe County in a storm of Category 3 or greater. Nursing Homes. • Bayshore Manor, Assisted Living Facility, Key West (Monroe County owned and operated) b. Schools/Shelters Monroe County has 4 in -county shelters for Category 1-2 hurricanes only. For Category 3 or higher storms, all residents must evacuate out of the county and may shelter in Miami -Dade County. The in -county shelters are: • Key West High School, 2100 Flagler Ave., KW. • Sugarloaf Elementary School, Mile -Marker 19, Sugarloaf Key. • Marathon High School, Marathon. • Coral Shores High School, Mile -Marker 90 Plantation Key 4. Selected Infrastructure a. Bridges • There are 42 bridges in Monroe County • One drawbridge Snake Creek Bridge at Mile -Marker 86, opens for marine traffic; drawbridge op- erations and possible breakdowns will interrupt traffic flow. b. Water Lines Primary supply pipeline on mainland in Florida City (managed by Florida Keys Aqueduct Au- thority). Some distribution pipeline connected to roads and bridges. Contingency and redundancy: — Primary pipeline serving Upper Keys is sub -aqueous and does not depend on roads and bridges. — Reverse Osmosis Plant located in Marathon serves Middle Keys. — Reverse Osmosis Plant located in Stock Island (Key West) serves Lower Keys. C. Power Lines Electric Power is supplied by Florida Keys Electric Cooperative (FKEC) for the Upper Keys to BP II - 17 11. SITUATION Marathon. • Electric Power is supplied by Keys Energy for Marathon to Key West. • The majority of electric lines are above ground. • No power poles are located on bridges. To prevent loss if bridges are damaged, transmission line power poles are pile -driven into the water along roads and bridges. • Subsequent to Hurricane Andrew poles re -designed to withstand serious storm conditions were in- stalled in certain areas such as along the 18-mile stretch. Old equipment is being replaced with newer, more resilient materials. d. Telephone Service • To provide redundancy, two major trunk fibers are provided from Homestead on the mainland to Key West. One is buried and the other is aerial. • Most cable lines located along underside of fixed bridges, therefore vulnerable if bridges fail. • Digging not feasible because of rock substructure. • Environmental considerations inhibit underwater installations. Helicopter LandingZones ones Monroe County Sheriff's Office has identified emergency landing zones throughout the County and the zones are on file with Emergency Management. BP II - 18 18 23 S, s �Y RrQ sy, ca�Mrr �O Ufa 1[3 TEE Blank Intentionally 111. CONCEPT OF OPERATIONS III. CONCEPT OF OPERATIONS A. GENERAL Monroe County Government exists for the purpose of providing for the welfare of Monroe County residents and guests. Therefore, Monroe County Government assumes the responsibility for developing an effective response to an emergency and acts as the agent through which the response will be coordinated and implemented. The primary objective for Emergency Management in Monroe County is to provide a coordinated effort from all supporting County divisions/departments, municipalities, independent authorites, and constitutional offices in the preparation for, response to, and recovery from either a localized or widespread disaster. The Monroe County Emergency Management Director is the focal point for County Emergency Management activities. However, Emergency Management responsibilities extend beyond this office, to all County government division/department, municipalities, independent authorites, and constitutional offices and ultimately, to each individual citizen. Effective disaster preparedness and response must also involve coordination and pre -planning between all County public entities and volunteer organizations with emergency responsibilities. A basic responsibility for family emergency planning and response lies with individuals and heads of households. A County emergency exists when the situation exceeds the capabilities of the County and Municipal emergency services. County and Municipal officials will implement emergency plans and procedures to alleviate the emergency. Pre-existing mutual -aid agreements between the various government jurisdictions could be invoked as appropriate. County officials may declare a State of Local Emergency (Florida Statutes, Chapter 25238 (2)) to expedite access to local resources needed to cope with the incident. If the needed response exceeds these local capabilities, a disaster situation exists. The County may further ask for a gubernatorial declaration and State assistance. The Governor, in turn, has the option of asking for Federal aid when it appears that the combined resources of municipal, county and state agencies will be inadequate. Disasters will require County divisions/departments to perform extraordinary functions (as per Florida Statutes 252.38 (3)). In these situations, every attempt will be made by County management to preserve the County's organizational integrity and to assign emergency tasks to County employees that parallel their normal duties. However, it may be necessary to re -assign County employees and use them in functions or areas of greatest need. County daily functions that do not contribute directly to the emergency operation may be suspended for the duration of the emergency. County personnel and resources that would normally be required to perform those daily functions may be redirected to accomplish emergency tasks. BPIII -3 111. CONCEPT OF OPERATIONS The Board of County Commission and County Administrator, through the Monroe County Emergency Management Director, are responsible for the direction, control, and coordination of emergency management activities in Monroe County. B. EMERGENCY MANAGEMENT PHASES The County will meet its responsibility for protecting life and property from the effects of emergency and disaster events by acting within each of the following four phases of emergency management. Mitigation a. Mitigation efforts include activities that will prevent or reduce the impact of emergency/ disaster results on people, property and environment. Efforts include building codes, land use planning, training and education, structural and non-structural safety measures. Any actions accomplished to prevent an emergency/disaster from occurring or to reduce the effects of an emergency/disaster is mitigation. b. County divisions/departments will enforce all public safety mandates of the County laws, regulations and ordinances to include land use management and building codes, and will recommend to the County Commission and County Administrator, legislation required to improve the "disaster resistance". 2. Preparedness a. Preparedness consists of almost any pre -disaster action that is assured to improve the safety or effectiveness of disaster response. Preparedness consists of those activities that have the potential to save lives, lessen property damage, and increase individual and community control over the subsequent disaster response. (See Annex TT; Preparedness Programs.) b. County Divisions/Departments will remain vigilant to crises within their areas of responsibility. County government will prepare for emergencies by maintaining existing or developing detailed emergency plans and procedures to enable first responders to accomplish the tasks expected of them. County management will ensure that their employees are trained to implement emergency and disaster procedures and instructions. Other government jurisdictions within and outside County boundaries encouraged to participate in various county exercises. Exercise results will be documented and used in a continuous planning effort to improve the County's emergency readiness posture. This continuous planning endeavor will culminate in revisions to this plan in the constant attempt to achieve a higher state of readiness for an emergency or disaster response. Response a. Response is the use of resources to address the immediate and short-term effects of an emergency or disaster. Emergency and disaster responses are designed to minimize suffering, loss of life, and property damage, maintain essential government services (continuity of operations) and to speed recovery and restoration of essential services. b. When any County division/department, municipality, independent authority, or constitutional office receives information about a potential emergency or disaster, it will conduct an initial assessment and report such information to the Emergency Management Department who will then determine the need to alert others, and set in motion appropriate actions to reduce risk and potential impacts. Emergency response activities will be as described in division/departmental plans and procedures, and may involve activating the Emergency Operations Center (EOC) for coordination of support. BP III - 4 111. CONCEPT OF OPERATIONS c. County divisions/departments, municipalities, independent authorites, and constitutional offices may be called upon to assist with warnings and emergency public information, support first responder efforts to save lives and property, assist with supplying basic human needs, assist with the maintenance or restoration of essential services, and assist with protecting vital resources and the environment. Responses to declared emergencies and disasters will be guided by this plan. 4. Recovery a. Recovery efforts aim at returning to pre -disaster community life. Recovery activities include detailed damage assessments, debris management, restoration of essential services, critical facilities and infrastructure, rebuilding of homes and businesses and financial assistance. b. There is no definite point at which response ends and recovery begins. However, generally speaking, some recovery efforts will occur after the emergency organization is deactivated and County division/department have returned to pre -disaster operation, while other many longer tern recovery programs will often be integrated with day-to-day functions. C. EMERGENCY/DISASTER RESPONSE AND MANAGEMENT OBJECTIVES Response actions of Monroe County are based on the accuracy of all data concerning county vulnerability and risk issues. 2. The objectives of the Monroe County Emergency Management program are to protect public health and safety and preserve public and private property. During emergencies and disasters, the County will endeavorto: a. Save Lives Save human lives; Treat the injured; Warn the public to avoid further casualties; Evacuate people from the effects of the emergency; Direct people to shelter and congregate care; Save animals. b. Protect Property Save property from destruction; Take action to prevent further lose; Provide security for property, (especially in evacuated areas), should situation call for such action, and prevent contamination to the environment. C. Restore the Community to Normal Restore essential utilities; Restore community infrastructure; Help restore economic basis of the community. D. ORGANIZATION 1. Daily Operations (pre -disaster) a. The County is governed by an elected five member Board of County Commissioners and is chaired by the County Mayor, a County Commissioner selected by a Commission majority vote. b. The County Administrator has overall responsibility for the daily operations of County Government, except for Constitutional Officer functions. The County Administrator administers the daily routine business of Monroe County Government in a manner consistent with policy established by the Board of County Commissioners. The County government is organized into functional divisions and departments created for the delivery of essential governmental services. BP III - 5 111. CONCEPT OF OPERATIONS 2. Emergency Organization Chapter 252.38 of the Florida Statutes requires political subdivisions to develop emergency plans for the safeguarding of life and property of its citizens. Each local Emergency Management Department shall have jurisdiction over and serve an entire county. Monroe County is responsible for emergency management activities within the county. b. This CEMP establishes the County Emergency Management program and emergency organization. All officers and employees of the County are part of the emergency program and organization. c. The County's Emergency Management Director duties include the ongoing planning for, and coordination of, those actions necessary for the creation and maintenance of an effective emergency response capability and emergency organization to prepare for and manage emergency conditions. 3. National Incident Management System IMSI and Incident Command System(ICS) a. This plan formalizes the County's use of NIMS principles and concepts, and the ICS organization and structure. When necessary, municipalities and independent authorities may establish Incident Management Teams which will be overseen by an Area Command System established by Monroe County. E. CONTINUITY OF GOVERNMENT AND EMERGENCY OPERATIONS Continuity of Government is the preservation, maintenance or reconstruction of the civil government's ability to carry out its constitutional responsibilities. Consequently, if a unit of government is not prepared, most, if not all of its critical governance ability could be severely degraded. 1. Responsibilities a. Governor: Florida Statute 252.36 directs the Governor as the responsible party for meeting the dangers presented to the state and its citizens by emergency events. In the event of an emergency beyond local control the Governor or his/her legal designee may assume direct operational control over all or any part of the emergency functions within this state, and she or he shall have the power through proper process of law to carry out the provisions of this section. The Governor is authorized to delegate such powers as she or he may deem prudent. b. Board of County Commissioners. Florida Statute 252 holds the Board of County Commissioners responsible for safeguarding the life and property of the population of Monroe County, and to provide effective governmental control and coordination of emergency operations. For the purpose of effectively carrying out these emergency responsibilities the Board of County Commissioners has delegated these powers to the County Mayor. c. Emergency Management Director: Florida Statute 252.38 directs each County to establish an Emergency Management Agency and select a Director to carry out the provisions of Sections 252.31 through 252.60. The Monroe County Emergency Management Director is the designated party for the County. BP III - 6 a. By County ordinance, the County Mayor is delegated executive authority for all emergency operations and powers of emergency government. b. Temporary absence or disability: • Mayor Pro-Tem • County Administrator In the event the County is involved in a disaster, the chain of authority shall be as follows: • County Mayor. • Mayor Pro-Tem. + County Administrator Emergency Management Director 4. The County Administrator or his/her designee may order special, temporary personnel assignments that require individuals to work outside their regular department or job classifications. a. All appointments and work assignments in an emergency situation shall be documented. Department Heads will submit various emergency operational plans as to staffing allocation, equipment distribution, and other emergency related needs as requested by the Emergency Management Department. The line of succession for the Emergency Management Director is: a. Designated by Emergency Management Director b. Appointed by County Administrator 6. The lines of succession for each County division/department heads shall be in accordance with the SOPS established by those divisions/departments. 7. Safeguarding Essential Records a. Preservation of Records • Each division/department within the county is responsible for the preservation of essential records within their respective division/department. The Emergency Management Department keeps records of the emergency response in hard copy and/or disk back up. In general, vital public records include those: considered absolutely essential to the continued operation of County government; considered absolutely essential to the County's ability to fulfill its responsibilities to the public; required to protect the rights of individuals and the County; and, essential to restoration of life support services. Documentation of actions taken during an emergency or disaster is a legal requirement. Specific vital public records include: vital statistics, deeds, corporation papers, operational plans, planning records, resources data, authorities, personnel and payroll rosters, succession lists, supplies and equipment lists, laws, charters and financial records. BP III - 7 111. CONCEPT OF OPERATIONS F. LEVELS OF DISASTER Regardless of the level of disaster, Monroe County will utilize the National Incident Management System process to manage the event. As an incident develops it may be initially managed by an on -scene Incident Commander. As the incident escalates, the management structure will also evolve, as described in the NIMS process.. 1. Minor 2. Any emergency that is within the capabilities of local government and results in minimal need for State or Federal assistance Major Any emergency that will exceed the capabilities of local response organizations and will require State and Federal assistance Tropical Cyclones of the following categories): Category 1 74 - 95 Mph 64-83 Knots Minimal damage Category 2 96 - 110 Mph 84-96 Knots Moderate damage 3. Catastrophic Any emergencies that will require extensive State and Federal assistance, not excluding military support (Level 3 or 4 or 5category, including the following categories of Tropical Cyclones): Category 3 111 - 130 Mph 97-113 Knots Extensive damage Category 4 131 - 155 Mph 114-135 Knots Extreme damage Category 5 > 155 Mph > 135 Knots Catastrophic damage 4. Graduated Response Most disasters will require a graduated response involving only those persons necessary to handle the situation. For this purpose, the three levels of response utilized at the Monroe County Emergency Operation Center are: a. Level III - This is typically a Monitoring phase. Notification will be made to those agencies and ESFs who would need to take action should emergency situation escalate. b. Level I! - This is Partial EOC activation. All relevant ESFs are notified. The EOC will be staffed by Emergency Management personnel and those ESF personnel necessary for partial activation. c. Level I - Full-scale activation of the MCEOC with 24 hour staffing. G. EMERGENCY SUPPORT FUNCTIONS (ESFs) Monroe County utilizes a NIMS ICS structure in its EOC. The traditional Emergency Support Function (ESF) roles still occur, but are organized based on ICS function. For example, the traditional firefighting function of ESF 4 still exists, but falls under the Emergency Services Branch of the Operations Section. Emergency Support Functions (ESFs) represent groupings of types of assistance activities that Monroe County's citizens are likely to need in times of emergency or disaster. During emergencies, the Monroe BP III - 8 111. CONCEPT OF OPERATIONS County Emergency Management Director determines which ESFs are activated to meet the disaster response needs. 2. The State Comprehensive Emergency Management Plan, and the National Response Plan, are organized by related emergency functions, commonly known as "emergency support functions (ESFs)." The State and Federal governments will respond to Monroe County requests for assistance through the ESF structure. State and Federal efforts will be in "support" of Monroe County. This plan is based upon the concept that the Emergency Support Functions (ESFs) for the various Monroe County divisions/departments and organizations involved in emergency operations will generally parallel their normal day to day functions. To the extent possible, the same personnel and material resources will be employed in both cases. The day to day functions that do not contribute directly to the emergency operations may be suspended for the duration of the emergency. 4. The lead department/entity for the ESF will be responsible for obtaining all information relating to ESF activities and requirements needed by the emergency and disaster response. Monroe County will respond to requests for assistance through the Incident Command process. Within the EOC, requests for assistance will be tasked to the appropriate ESFs and/or the State for completion. The lead agency will be responsible for coordinating the delivery of that assistance. H. EMERGENCY AUTHORITIES Delegation of Authority/Emergency Actions Under Monroe County Ordinance No. 028-1987, which allows the Mayor, Mayor Pre-Tem, or the County Administrator to declare a State of Local Emergency, the Emergency Management Director, or their designee, is directed to implement emergency procedures and actions necessary to protect the health, safety and welfare of the community. 2. Municipalities Municipalities must declare their State of Local Emergency prior to requesting and receiving county, State and/or Federal assistance. Requests for State and/or Federal assistance will be processed through the County EOC. The Mayor, Mayor Pre-Tem, or the County Administrator may issue an order or proclamation declaring a Local State of Emergency, per the Emergency Management Director, if he/she finds an emergency affecting Monroe County has occurred or that the occurrence or the threat of an emergency affecting the Monroe County is imminent. The duration of each State of Local Emergency declared is limited to 7 days; it may be extended, as necessary, in 7-day increments until the Mayor, Mayor Pre-Tem, or the County Administrator, per the Emergency Management Director, finds that the emergency conditions no longer exist and he/she terminates the State of Local Emergency. 4. An order or proclamation of Local State of Emergency activates the County Emergency Management plan. Declaration is ordered by the Mayor, Mayor Pre-Tem, or the County Administrator In addition to any other power conferred upon the Mayor, Mayor Pre-Tem, or the County Administrator by the Monroe County Charter and notwithstanding anything in the Monroe County Charter to the contrary, upon the declaration of a Local State of Emergency the County, the County Administrator may: a. Appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes. BP III - 9 111. CONCEPT OF OPERATIONS b. Appoint, employ, remove or provide, coordinators, rescue teams, fire and police personnel, and other emergency response personnel. c. Establish, as necessary, a primary and one or more secondary emergency operating centers to provide continuity of government and control of emergency operations. d. Assign and make available for duty the offices and agencies of the Monroe County, including the employees, property, or equipment thereof relating to firefighting, engineering, rescue health, medical and related services, police, transportation construction, and similar items or services for emergency operations. Performance of public work and taking whatever prudent action is necessary to ensure the health, safety and welfare of the community. Under a "State of Emergency" the County may: enter into contracts; incur obligations; employ temporary workers; utilize volunteer workers; rent equipment; acquire and distribute, with or without compensation, supplies, materials and facilities. 1. DIRECTION AND CONTROL The Command and Management structures described in this section, as well as roles and responsibilities defined throughout this CEMP pertain to all types of disasters that may impact Monroe County. 1 Genernl a. The County Mayor or Mayor Pro -Tern is responsible for authorizing emergency orders and recommendations, setting policy and authorizing the issuance of protective action recommendations. b. The County Administrator (or designee) will provide overall direction of the response activities of Monroe County divisions/departments. During major emergencies and disaster, he/she will normally carry out those responsibilities from the EOC. c. The EOC Incident Commander (Emergency Management Director) is in charge of the EOC. d. The Emergency Management Director is responsible for the proper functioning of the EOC and will also serve as a liaison with State and Federal emergency agencies and regional jurisdictions. The Emergency Management Director will advise other emergency officials on courses of action available for major decisions. e. The "field" Incident Commander(s), assisted by a staff sufficient for the tasks to be performed, will manage the emergency response at an incident site(s) and report activities to the EOC. f. Level of Authority is as follows: Mayor County Administrator EOC Incident Commander (Emergency Management Director) h. The Monroe County EOC serves as the liaison and coordinating agency between the County, local governments, private not for profit (PNP) agencies, State and Federal government. i. If State and/or Federal resources are made available to Monroe County, they will be under the operational control of the Monroe County's EOC Incident Commander. Monroe County's On -Scene Incident Command System (ICS) a. Monroe County's on -scene response to emergencies follows the concepts of the National Incident Management System (NIMS). BP III - 10 111. CONCEPT OF OPERATIONS b. The person in charge at the incident is the on -scene Incident Commander who is responsible for ensuring each agency on scene can carry out its responsibilities. c. Monroe County or municipal emergency responders are likely to be the first on the scene of an emergency situation. They will normally take charge and remain in charge of the incident until it is resolved or others who have legal authority to do so assume responsibility. They will seek guidance and direction from local officials and seek technical assistance from State and Federal agencies and industry where and when appropriate. d. The first local emergency responder to arrive at the scene of an emergency situation will implement the Incident Command System and serve as the Incident Commander until relieved by a more senior or more qualified individual. e. Upon arriving at an incident scene, the Incident Commander shall: • Make initial notifications to Central Dispatch. • Establish an incident command post, and direct the on -scene response. • Isolate the scene. • Assess the situation and identify hazards. • Make initial notifications to Central Dispatch. • Warn the population in the area of the incident; provide emergency instructions. • Determine and implement protective measures (evacuation or in -place sheltering) for the population in the immediate area of the incident. • Implementing traffic control arrangements in and around the incident scene. • Develop objectives (tasks to be done). • Ensure appropriate safety and personnel protective measures. • Develop an action plan and priorities. • Determine the need to activate the EOC to support field operations and make that request through the County EOC. • In coordination with Emergency Management contact appropriate agencies or personnel with expertise and capability to carry out the incident action plan. • Coordinate, as appropriate, with other first responder agencies. When more than one agency is involved at an incident scene, the agency having jurisdiction and other responding agencies shall work together to ensure that each agency's objectives are identified and coordinated. g. During widespread emergencies or disasters, emergency operations with different objectives may be conducted at geographically separated scenes. Incident Command will be established at each site. When this situation occurs, it is particularly important that the allocation of resources to specific field operations be coordinated through the County EOC. Incident Command Post(s) will link to the EOC via radio, telephone or cell phone. In emergency situations where other jurisdictions or the State or Federal government are providing significant response resources or technical assistance, it is generally desirable to transition from the normal ICS structure to a Unified Command structure. This arrangement helps to ensure that all participating agencies are involved in developing objectives and strategies to deal with the emergency. Emergency Operations Center - Activation a. The Emergency Operations Center (EOC) is an essential tool for successful response and recovery BP III - 11 111. CONCEPT OF OPERATIONS operations. With decision and policy makers located together, personnel and resources can be used efficiently. Coordination of activities will ensure that all tasks are accomplished, minimizing duplication of efforts. b. The Monroe County's EOC serve as the main base for response and recovery. The EOC will be activated when emergency situation requirements exceed the ability to be managed individually by the Emergency Management Director and/or County Administrator. C. EOC operations will be maintained until the Emergency Director issues a directive to deactivate. d. The following individuals are authorized to activate the EOC: • Mayor/Mayor Pro-Tem. • County Administrator • Emergency Management Director • Emergency Services Division Director e. When the decision is made to activate the EOC, notification will be made to the appropriate staff members to report to the EOC. The EOC Management staff will take action to notify and mobilize the appropriate organizations and operations centers which they are responsible for coordinating. f. Additional notifications are made to the State EOC as appropriate. g. When the EOC is activated, common EOC tasks include: • Assemble accurate information on the emergency situation and current resource data to allow Monroe County officials to make informed decisions on courses of action. • Work with representatives of emergency services, determine and prioritize required response actions and coordinate their implementation. • Suspend or curtail government services, recommend the closure of schools and businesses, and cancellation of public events. • Provide resource support for the Incident Command operations. • Issue warning. • Issue instructions and provide information to the general public. • Organize and implement large-scale evacuation (if necessary). • Organize and implement shelter arrangements for evacuees. • Coordinate traffic control for evacuations. • Request assistance from the State and other external sources (if necessary). Emergency Operations Center (EOC) - Operations and Staffing Overview The EOC Management Structure is intended to be flexible and should be tailored by the "EOC Incident Commander" and the "EOC Section Chiefs," to meet the demands of any particular situation. The EOC Incident Commander (Emergency Management Director) is responsible to the County Administrator and County Mayor and will implement policy directives. The Incident Commander has the overall management responsibility for the incident. b. Use of the National Incident Management System (NIMS) Incident Command System (ICS). • The Monroe County EOC uses the ICS Structure. • Monroe County EOC utilizes the scalable organizational structure of the NIMS ICS in the context of both pre -incident and post -incident management activities. The EOC organization adapts to the magnitude and complexity of the situation at hand, and incorporates the NIMS principles regarding span of control and organizational structure: management, operations, planning, logistics, and BP III - 12 111. CONCEPT OF OPERATIONS finance/administration. Additionally, the ESFs have been incorporated into the system to allow smooth coordination with the State EOC and Federal agencies. • In Monroe County, the EOC is normally activated in a command role for County -wide disasters. but could be also activated in support of localized incidents. C. Executive Decision Making Group • County Mayor • County Administrator • County Sheriff • County Fire Chief • County Emergency Management Director d. Emergency Operation Center (EOC) Structure Monroe County EMERGENCY OPERATIONS CENTER (EOC) INCIDENT MANAGEMENT SYSTEM Legal EOC Administration Support Public Safety ESF # 4: Firefighting ESF # 16: Law Enforeernent & Security F,SF#9: Search & Rescue ESF # 10: Hazardous Materials ESF # 17: Animal Protection Human Services Branch Executive Decision Making Group ESF # 5: Information & Planning — Situation Analysis Unit Incident Planning Unit F—DocumentationGIS Extended Operations Planning Recovery Planning Technical Specialists Mobilization/Demobilization ESF # 6. Maus Care ESF #8: Health &Medical COOP ESF # 11: Food & water Infrastructure Branch ESF # 1: Transportation & Fuels ESF#2: Communications Safety Officer Public Information Officer ESF # 14: Public- Information ESF # 7. Resource Support ESF # 13: Military ESF # 15: Volunteers & Donations Time Unit Compensation/Claims Unit Cost Unit BP II] 111. CONCEPT OF OPERATIONS County Mayor/County Commission The County Mayor/County Commission ensures the necessary direction and policy decisions in support of response actions to save lives and protect property. f. County Administrator The County Administrator reports to the County Mayor, ensures all relevant divisions/departments participate in response and recovery operations, authorizes EOC activation. g. Legal Officer The "Legal Officer" function is staffed by the Monroe County Attorney who: - Provides legal analysis of the emergency management program. - Reviews existing plans and procedures. - Advises on emergency declarations, resolutions, and ordinances. - Provides legal advice. h. EOC Incident Commander and Staff The "EOC Incident Commander" position is staffed by Emergency Management and reports to the County Administrator. The EOC Incident Commander (Emergency Management Director) is in charge of the EOC, and is responsible for making decisions necessary to meet the emergency/disaster impacts to include management of incident activities, development and implementation of strategic decisions, and approving the ordering and releasing of resources. The EOC Incident Commander ensures that the EOC is staffed and that the appropriate ESFs are activated to meet the emergency tasks and demands. The EOC Incident Commander implements the County Mayor's and County Administrator's decisions through the EOC process and ensures that the EOC is structured to meet the emergency/disaster impacts. This element may include such staff as required to perform or support the EOC Incident Commander function, and includes the Public Information Officer, Safety Officer, Liaison Officer, Communications Director, and EOC Support Officer. Unless a Deputy EOC Incident Commander is appointed, the EOC Incident Commander also supervises the Section Chiefs. • The "Public Information Officer (PIO)" reports to the EOC Incident Commander, is staffed by the Sheriff's Office and is in charge of implementing ESF # 14: Public Information. The PIO Section includes the following units: Emergency Information Hotline; Public Enquiries; Media Enquiries; Information and Instruction. BP III - 14 111. CONCEPT OF OPERATIONS 1. J - The information flow within the EOC will follow a predetermined protocol. Adhering to Incident Management System guidelines, it will be the responsibility of the Planning Chief, or his/her designee, to collect and process information, through information gained in meetings and or briefings, about the current situation and input this information into an Incident Action Plan for use by the Incident Commander. Public information Press Releases are then developed from this information approved by the Incident Commander and distributed to the media. - Within the Office of Emergency Management, the Director and the MCSO PIO are the official spokespersons for the release of any public information. Prior to release, the Director of the MCEM (Incident Commander) must approve all information. • The "Liaison Officer" is assigned by the Emergency Management Director and is the point of contact with the county's municipalities. • The "Safety Officer" advises the EOC Incident Commander (Emergency Management Director) on EOC and operational safety issues. • The "EOC Administrative Support Lead" maintains the EOC readiness, is staffed by Emergency Management personnel, and provides/coordinates the EOC administrative, logistical support, and communication support required during EOC operations. • The Deputy EOC Incident Commander is appointed as needed. If activated, the Deputy EOC Incident Commander supervises the Section Chiefs. EOC Section Chiefs • There are four EOC Sections: Operations; Planning; Logistics; Administration & Finance. • Each of these sections will have branches or units that will generally be functionally oriented. The size and functions within this organization will be dictated by the magnitude and nature of the emergency. EOC Operations Section • The EOC Operations Section is responsible for all tactical command and coordination of incident response assets. The Operation Section consists of the following branches: - The "Public Safety Branch," is staffed by appointment and has charge of implementing: ESF # 4: Firefighting; ESF # 9: Search and Rescue; ESF # 10: Hazardous Materials; ESF # 16: Law Enforcement; ESF # 17: Animal Protection. - The "Human Services Branch," is staffed by appointment and has charge of implementing: ESF # 6: Mass Care; ESF # 8: Health and Medical; ESF # 11 Food and Water. - The "Infrastructure Branch", if activated, is staffed by appointment and has charge of implementing: ESF # 1: Transportation; ESF # 2: Communications; ESF # 3: Public Works; ESF # 12: Energy. k. EOC Planning Section (ESF # 5: Information and Planning) • The EOC Planning Section collects, evaluates, disseminates, and documents information about the incident, status of resources, develops the Incident Action Plans, compiles damage assessment, and develops recovery plans. • The Planning Chief position is staffed by the Emergency Management Department and supported by the Division of Growth Management. BP III - 15 111. CONCEPT OF OPERATIONS • The Planning Section may consist of the following units if activated: - The "Incident Planning Unit," staffed by appointment and consists of the following sub -units: Documentation; GIS; Extended Operations Planning; Mobilization/Demobilization Recovery Planning and Technical Specialists. 1. EOC Logistics Section • The EOC Logistics Section is responsible for providing all support needs to emergency incident sites, and will order all resources, and provide facilities, supplies, and services. • The Logistics Chief position is staffed by the Public Works Department. • The Logistics Section coordinates the following Emergency Support Functions: - ESF # 7: Resource Support; ESF # 13: Military Support; ESF # 15: Volunteers & Donations. in. EOC Finance Section • The EOC Finance Section is responsible for monetary, financial, and related administrative functions. • The Finance Chief position is staffed by the Office of Management and Budget. The Finance Section addresses the following: - Time Tracking - Compensation and Claims - Expended Personnel and Resources Cost 5. Controls, Continuity of Operations a. During emergencies, decision making authority and control of the emergency is retained by Monroe County. The Field Incident Commanders are Monroe County or municipal officials, usually fire or police officers. The local coordination and commitment authority for local resources is retained by Monroe County officials, and delegated as appropriate. b. In a single site emergency, the County or municipal department with lead agency / primary operational control, being best qualified to conduct the rescue, recovery and control operations, will have jurisdiction for on -scene control. The department's Incident Commander will become the emergency on -scene commander and will be responsible for the overall operation. C. The County EOC, once activated, directs and controls a response to an emergency or disaster. d. The EOC may be activated to coordinate support for an on -scene Incident Commander, without activating the full County emergency organization. e. During the effective period of any declared emergency, the Emergency Management Director directs and controls all emergency response activities and employs all necessary emergency resources according to the provisions of this plan. f. Monroe County recognizes the potential for the loss of emergency response vehicles. This may lead to long term equipment shortfalls. Therefore, in order to balance the risk of loss with the potential inability to respond to short-term search and rescue and recovery needs, equipment will be staged at pre - designated areas upon the suspension of emergency services. g. Continuity of Operations • The EOC may be required to operate on a 24 hour basis for the duration of an incident or disaster BP III - 16 111. CONCEPT OF OPERATIONS • During a 24 hour operation, shifts will normally be 12 hours in length. • Each position in the EOC must have a total of at least two people designated for staffing during 24 hour operations. h. EOC Standard Operating Procedures Operating procedures for the EOC are located at the EOC and maintained by the Emergency Management Department. The SOPs are updated on the anniversary of this plan, or as needed. 6. Facilities a. Emergency Operations Center • The Primary County EOC is located on the Second Floor, Regional Government Center, 2798 Overseas Highway, Marathon. Secondary EOCs are located at: - 490 63rd Street in Marathon. - Tavernier Volunteer Fire Station, 151 Marine Ave, Tavernier, FL 33070 MM 492 - Key West EOC located at KWPD, 1604 N. Roosevelt Blvd. • Additionally, per our request, other EOC facilities would be made available should situation require it. Any or all of these Operations Centers may be activated in response to any emergency event(s). b. Joint Field Office (JFO) The JFO is a federal multi -agency coordination center established locally. It provides a central location for coordination of federal, state, local, tribal, nongovernmental, and private -sector organizations with primary responsibility for threat response and incident support. The JFO enables the effective and efficient coordination of federal incident -related prevention, preparedness, response, and recovery actions. Joint Information Center (JIC The JIC is a physical location where public information/affairs professionals from organizations involved in incident management activities work together to provide critical emergency information, crisis communications, and public affairs support. The JIC serves as a focal point for the coordination and dissemination of information to the public and media concerning incident prevention, preparedness, response, recovery, and mitigation. d. Disaster Recovery Center (DRC� • When established in coordination with state and local jurisdictions, a DRC is a satellite component of the JFO and provides a central facility where individuals affected by a disaster can obtain information on disaster recovery assistance programs from various federal, state, local, tribal, private -sector, and voluntary organizations. 7. Communications BP III - 17 111. CONCEPT OF OPERATIONS General Overview • The Monroe County primary communications system is as follows: 24 hour Stand Alone Line Identification system throughout the Keys, which rings at the appropriate 911 Primary System Answering Point (PSAP) located in Marathon. A similar system is located in Key West. • These primary PSAPs control the transfer of 911 calls to the County's one — (1) secondary PSAP, which is the gated Community of Ocean Reef. All primary and secondary PSAPs are manned by emergency personnel 24 hours per day. • The Monroe County Sheriff's Department utilizes an 800 MHz radio communications system. • Fire Department, Emergency Medical Services, Emergency Management and Fire Marshall an UHF multiple repeater system, which is countywide. • There are multiple phone services available throughout Monroe County including the primary local provider AT&T and numerous wireless telephone providers. • In the event of an emergency at the Turkey Point Nuclear Power Plant, the primary communications system is the Hot Ring Down Telephone System. The system provides the primary means of communication from the nuclear power plant, Monroe County, State Warning Point and the Florida Power and Light Emergency Operations Facility. • Additional Communication Systems utilized in the County are: Amateur Radio (ARES), Mobile Radio Command Vehicle, Mobile Antenna and Repeater Vehicle, Commercial Paging Systems, Wireless Phone Systems, NOAA Weather, State E-Satcom, Satellite Telephone and Marine Radio. • Monroe County has in place an Emergency Alert System (EAS) for public information. • Monroe County Emergency Management, is responsible for the personnel notification lists, including SEOC/FDEM. Notifications are based on the event status, county policy. b. Fire and Police responders involved in disaster operations will maintain operations through their Communications Centers. Any divisions/department operating from another location other than the EOC will maintain contact with the EOC through direct redundant communications, such as telephone, radio and fax. d. All divisions/departments are responsible to ensure that communication systems are in place between EOC representatives and their divisions/departments. Each division/department will bring to the EOC their own portable radio, charger, spare batteries, headsets, and cellular phones. The EOC is equipped with land -line phones. f Communications to the general public will be through the media, coordinated by the on -scene Public Information Officers (PIOs) and the EOC Information Officer. The Emergency Alert System (EAS) is accessed through the County Communications Department. g. An Emergency Information Hotline located at the EOC will be used to respond to public requests for assistance and information. Dispatch Centers located in Monroe County Florida. These emergency communications centers are at the following locations. a. Monroe County Sheriff's Office Central Dispatch 2796 Overseas Highway Marathon, Florida 33050 * Primary Public Safety Answering Point b. The 01y ofKv West Police Department 1604 North Roosevelt Blvd. BP III - 18 111. CONCEPT OF OPERATIONS Key West, Florida 33050 * Primary Public Safety Answering Point C. Ocean ReefPublic Safety 110 Anchor Drive Key Largo, Florida 33037 * Secondary Public Safety Answering Point d. Monroe County Emerency Operation Center (EOC) —during emergency events activation only 2798 Overseas Highway Marathon, Florida 33050 * Back-up Site for 911 Dispatch Auxiliaa power at primary and secondary 911 and EOC sites: Monroe County Sheriff's Office Central Dispatch - Aux Power Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System. • Uninterruptible Power System interfaces to the designated State of Florida Monroe Regional Service Center building generator system. b. The City of Key West Police Department — Aux Power 911 Dispatch Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System • Uninterruptible Power System interfaces to the designated Key West Police Department building generator system. Ocean Reef Public Safety — Aux Power 911 Dispatch Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System • Uninterruptible Power System interfaces to the Ocean Reef Public Safety building generator system. d. Monroe County Emergency Operation Center (EOC) - Aux Power 911 Dispatch Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System. • Uninterruptible Power System interfaces to two (2) EOC building generator systems. 10. Administration a. Monroe County Administration is responsible for establishing the administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for expenditures made to support emergency operations. This shall be done in accordance with the established Monroe County fiscal policies and standard cost accounting procedures. J. ALERT AND WARNING Primary and back-up warning systems for Monroe Count_sSystem Answering Points are as follows: a. The notification, warning and event updates are based upon the nature, status, and required response for any particular event. In the case of the most likely event, a tropical storm or hurricane, the MCEM staff begins the notification process three to five days required prior to the anticipated arrival of tropical storm conditions. Advance warning is provided to Monroe County's BP III - 19 111. CONCEPT OF OPERATIONS divisions/departments, agencies and municipalities as far in advance as possible in order to allow them to consult and activate their Emergency Plans and to prepare both internally and in support of the MC EOC. The Monroe County Emergency Management Department conducts county conference calls to keep all appropriate response entities informed, as well as obtain the response partners preparedness/action reports. b. Where the issuance of a warning is not expeditious or feasible and an event demands immediate response(s), MCEM utilizes landlines (telephones) and radios. Further immediate dissemination of information to the public is available via the Emergency Alert System (EAS) (will transmit to local radio & TV Stations, as will Miami TV channels. Monroe County apprises and notifies the State EOC and Regional Emergency Management Departments of all of its emergency events and situations through conference calls. via the E- SATCOM system and the Turkey Point Hot -Ring -Down system as well, if needed. d. The Monroe County Tourist Development Council will issue a 'Blast Fax" to all hotel, motel, and resort industries warning them of impending severe weather events, allowing them to activate the appropriate sections of their Emergency Plans. For commercial and recreational marine interests, Marine Specific warnings are broadcast by the United States Coast Guard on Channel 16, Marine Band Radio, and NOAA All Weather Radio transmission frequencies. f. All residents, schools, organizations, and business are encouraged to obtain NOAA All Weather Radio Receivers by which they may monitor the NOAA all Weather Radio transmission frequencies for severe weather warnings. g. In the event of a severe weather event posing an imminent threat to low lying populations and public parks, Monroe County will dispatch Fire Rescue units to notify residents and visitors of the threat. Fnn (ant Mert a. The fan out alert, when initiated, will be made by Emergency Management Department. Fan out methods could include: • Telephone • Email blast list. • Emergency Alert System (EAS) broadcasts. • Door-to-door notification. • Portable speaker systems. • Various media outlets Communication with emergency responders and partners will be done through a county conference call conducted by the Emergency Management Director. b. In the event of an imminent or actual disaster, the Monroe County will initiate actions to warn local residents and visitors by all means available. Notification Upon the receipt of notification of any significant event the Emergency Management Department will: • Activate the alert warning system (through the Monroe County Communications Department). • Notify the state warning point. • Notify designated Monroe County personnel and agencies. • Initiate a partial or full fan out alert. BP III - 20 111. CONCEPT OF OPERATIONS • Notify the State Warning Point • Notify Regional Emergency Management Departments b. Significant incidents include but are not limited to the following: • Any incident which may require a substantial evacuation and/or relocation of a given area. • Any event posing a potential threat for a mass casualty incident. • Any weather related watch or warning advisory. • Any formation of tropical weather systems. • Any incident which close or significantly block major roadways . • Any large or multiple structure fires. • Any prolonged shutdown of public utilities. • Any incident where public resources within Monroe County are being deployed out of the County except for emergency services mutual aid or any event posing a major environmental threat. 4. Warning a. In the event of an imminent or actual disaster the Emergency Management Director will: • Activate the Alert Warning System. • Notify the State Warning Point. • Notify designated Monroe County personnel and agencies. • Initiate a partial or full fan out alert. b. Monroe County will initiate actions to warn citizens and visitors by all means available. The general public receives warning information by: • Local broadcasts (Emergency Alert System) or printed media. • Door-to-door notification by emergency services personnel. • Mobile sirens and public address systems. • Weather alert radios. • County TV Ch. 76 • Monroe County Website • Monroe County Information Hotline Upon notification of a warning (imminent or spontaneous event), each division/department will initiate internal notification actions to: • Alert employees assigned to emergency duties. • As appropriate to the situation: - Suspend or curtail normal business activities. - Recall essential off -duty employees. - Send non -critical employees home. - Secure and evacuate the department's facilities. • If requested, augment Monroe County's effort to warn the public through use of vehicles equipped with public address systems, sirens, employees going door to door, etc. d. Special Needs clients receive information by telephone notification by the Department of Social Services. K. EMERGENCY EVENT ESCALATION Emergency Event Escalation BP III - 21 111. CONCEPT OF OPERATIONS a. The initial response to any routine emergency will follow standard operating protocol for first response agencies. Emergency notifications originate through the 911 answering point and are transferred to Police and/or Fire Rescue for response action. If a routine emergency advances beyond normal response capability and meets any of the following trigger points, then the Monroe County Emergency Management Director is notified, triggering an escalation of the emergency event: • Local resource capabilities may be exhausted and a request for external support is anticipated. • An evacuation of multiple structures and/or areas is required. • Damage caused by the emergency event warrants a damage assessment. • Augmentation of the command and control capability to coordinate multiple responding agencies or multiple impacted jurisdictions. • A legal/statutory threshold has been reached that requires notification of outside agencies. b. Weather events that can be forecast and become a potential threat to Monroe County include tropical storms, hurricanes, storm surge, and flooding events. Based upon the potential threat to Monroe County, these events (and others) also may trigger an emergency declaration, implementation of the CEMP, and activation of the County EOC. When Monroe County Emergency Management Department receives notification of a threat or emergency event, each county agency with emergency support function responsibility will begin mobilization in accordance with the established protocols. d. Monroe County personnel who are designated as "essential personnel" will be released from the daily duties at an earlier time to prepare their homes and property for tropical storm or hurricane conditions, as well as prepare their families for evacuation and/or shelter. Activation of the Monroe Countv CEMP In the event of a major or catastrophic emergency event, the Mayor may declare a Local State of Emergency. This declaration will immediately activate the CEMP. In the Mayor's absence, the Director of Emergency Management may activate portions of this plan in accordance with the above levels of mobilization to facilitate response readiness. b. Portions of the CEMP (certain ESFs) may be activated in support of a field incident commander for smaller, single site, emergency events, without a formal emergency declaration by the Mayor. The resources of all Monroe County divisions/departments and agencies are considered to be available to minimize the effects of a disaster. Voluntary assistance to support Monroe County efforts may come from: • Volunteer Organizations • Adjoining communities. • Private business and industry. • All other groups or individuals. d. Any additional assistance required at the State or Federal level will be requested through County Emergency Operations Center (EOC). EOC Activation a. When the decision is made to activate the EOC, the Emergency Management Director will notify the BPIII -22 111. CONCEPT OF OPERATIONS appropriate staff members to report to the EOC. When notified, divisions/departments assigned to an EOC function will: • Call-up and dispatch their personnel to the Emergency Operations Center (EOC) as per their department Standard Operating Procedure (SOPs). • Activate and ensure their emergency communication systems are functioning, especially internally to their key personnel (as per their SOPs) and from their key operating locations to the EOC. 4. Emergency Declaration a. A "Declaration of a State of Local Emergency" is the legal method which authorizes extraordinary measures to meet emergencies and/or solve disaster problems. A Declaration allows for the emergency appropriation of monies, emergency use of resources (County personnel, supplies, equipment, materials, facilities), the by-passing of time consuming requirements such as hearings and the competitive bid process, and activates extraordinary measures as outlined in this plan. A Declaration is usually a prerequisite for State and/or Federal assistance and made at the onset of a disaster. b. In preparing a Declaration, a description of the event and the necessary emergency authorizations need to be documented. The state EOC and local municipalities are informed, and a news release is made as soon as Emergency Declaration is signed. The County Mayor/Mayor Pro-Tem or the County Administrator may declare a State of Local Emergency to expedite access to local resources needed to cope with the incident. If the needed response exceeds these local capabilities, a disaster has occurred. The County Mayor or Mayor Pro- Tem may further ask for a gubernatorial declaration and State and Federal assistance. Request for State and Federal Disaster Assistance a. If the situation is beyond local capability, a request for State assistance is made through the County EOC and and request for Federal assistance would be requested through the State EOC. b. At the State level, decision making authority and commitment of state resources is retained at the state EOC (SEOC) or by the State Emergency Response Team (SERT) leader. The SERT leader may issue mission assignments to State agencies (state ESFs) in support of local response needs. Mission assignments and mutual aid agreements coordinated by the State, are tracked in the SEOC by staff reporting to the SERT Leader. Through the Statewide Mutual Aid Agreement, the SERT can coordinate mutual aid requests for the affected county. When utilizing this service, Monroe County will attempt to locate the desired resource, and, when requesting assistance from the SERT, will identify the location, contact name and telephone number of the resource to the SERT. d. Rapid Impact Assessment Teams (RIAT) are deployed to assist in the damage assessment of the affected area(s). After coordinating with the Monroe County Damage Assessment Team, which is comprised of local officials, an assessment of transportation, communications and utility systems will be completed to determine required resources. e. This system is designed to ensure that adequate resources are provided for the County and its municipalities. In order to execute this successfully, the County will forward reports to the SEOC as the emergency situation develops. f. Should Federal assistance be granted, a State Coordinating Officer (SCO) will be appointed to interface directly with the federal government and to coordinate federal ESFs mobilized to support local emergency operations. BP III - 23 111. CONCEPT OF OPERATIONS g. A Federal Coordinating Officer (FCO) works with the SCO to identify requirements. A Joint Field Office (JFO) may be established to coordinate Federal resources. A Principal Federal Officer (PFO) may be designated to coordinate federal interagency incident management efforts. • Federal Assistance Programs for impacted jurisdictions are available upon Presidential Disaster Declaration. The assistance is available in the areas of Individual Assistance, Public Assistance and Hazard Mitigation. Mntnal Aid Mutual aid agreements and memoranda of understanding are essential components of emergency management planning and operation. These agreements provide reciprocal emergency assistance during emergency events (Memoranda of Understanding between Monroe County Emergency Management Department and applicable (participating) agencies may be referenced in the MCEM/MOU manual, located in the office of Emergency Management. b. Monroe County is part of the Statewide Mutual Aid Agreement for Disaster Response and Recovery. Requests for mutual aid under this agreement are made in writing via the Florida Division of Emergency Management, or the Assisting Party. c. Monroe County Emergency Management Department has Memorandums of Understanding and Inter -Local Agreements with various entities to assist during emergencies. Those documents are on file. Inherent in this participation process is the understanding that all participating entities must submit their requests for mutual aid through the Monroe County Department of Emergency Management. d. The Emergency Management Director, or designee, is responsible for the oversight, and annual review, of the Mutual Aid / Memorandum of Understanding Program (s). 7. Resource Requests a. The County EOC must validate and approve all municipal and/or county resource requests and verify that local resources have been exhausted, and that resources are not available from the local private sector. The decision making and resource allocation process is illustrated on the following page. b. The County EOC will attempt to support all requests for resource support from locally available resources, until these too have been exhausted. Municipal and County resource requests will be consolidated and forwarded to the State. Resource/mission requests from the County EOC to the State EOC are submitted by the EOC Administrative Support Lead in conjunction with (if necessary) the State Emergency Response Team (SERT) liaison assigned to the County EOC. Decision Making and Resource Allocation Process a. Initial Response by Monroe County Divisions/departments. BP III - 24 111. CONCEPT OF OPERATIONS -Tactical (departmental) operations are expected to be managed by the various Monroe County Divisions/Departments controlling their personnel and resources in accordance with their Departmental SOPS. Monroe County divisions/departments are directed to include the Monroe County Departmental Initial Response Tactical Guidance and Policy" (see Attachment 2 - Departmental Initial Response Tactical Guidance & Policy) in their "emergency plans" to their personnel. Statewide Mutual Aid Agreement 4�4 Non -Profit Organizations L. EVACUATION State EOC Emergency Mutual Aid Compact County EOC Private Sector a r t d a. Monroe County is the most vulnerable area in the United States to the threat of the tropical cyclone. The Florida Keys, upon which nearly all of Monroe County's population resides, is a series of low-lying islands, 125 miles in length and connected by 42 bridges with one single thoroughfare, the Overseas Highway, US 1. Based on data generated from the SLOSH (Sea, Lake, and Overland Surges from Hurricanes) Model, used to predict the height and inundation of storm surges, the National Hurricane Center has determined that the Keys would be inundated by storm surges from all categories of hurricanes, and some tropical storms. Monroe County Hurricane Evacuation strategy that for a Category 3 or greater storm, evacuation to the mainland, by all Monroe County residents, is mandatory. b. A careful evaluation is made regarding the evacuation of the Special Need population. If the weather conditions predict a Tropical Storm only, with confidence of the storm not developing above Category I, the County Emergency Management Department and the Monroe County Department of Health may shelter the population in a designated Special Needs shelters located at the Harvey Government Center in Key West and/or a designated facility in Plantation Key. c. Based on data collected from histories of previous tropical storms, the base clearance time for the evacuation of the Florida Keys is 24 to 48 hours. Depending upon intervening factors, actual clearance times may vary from a minimum of 12 hours to a maximum of 30-plus hours. Some of these factors are: • Maximum available daylight working hours; • Unpredictable variations in forward speed, intensity, and the radius of the system's tropical storm conditions; • The development of a system within the time frames for initiating protective actions; • The depletion of manpower resources as a result of a "spontaneous evacuation." • The actual clearance time as calculated by the decision assistance tools (HURRETRAK, GDS, etc.); BP III - 25 111. CONCEPT OF OPERATIONS • The ultimate decision to respond to a Category 2 or less storm, or a Category 3 or greater storm scenario. d. In Monroe County, the time of year in which the storm arrives is an important factor to consider when planning for evacuation and sheltering. The population may range from 76,000 in July to about 105,000 in November. When planning for evacuation and sheltering this population variation would be a significant factor. e. Monroe County has 5 primary Evacuation Objectives: • The return of non-residents to the mainland; • To promote early voluntary evacuation; • To relocate the vulnerable populations; • The selective evacuation of specific zones; • The phased, general evacuation to the mainland. f. Recommendation to implement the phased evacuation system would be made by Emergency Management Director after a consultation with and an agreement from, the County Decision Making Group. Recommendation to evacuate each of the designated Monroe County 5 evacuation zones would be based on the most recent National Hurricane Center and the Key West National Weather Service Advisories. Due to the limited highway, it is imperative that evacuation of all visitors, residents, hospitals and Special Needs clients occurs in a timely and controlled manner. Category I and 2 Storms. - All visitors (tourists, campers, day -trip travelers, etc), will be asked to evacuate out -of -the county. This is necessary due to their and residents safety, in the event of a rapidly escalating storm which would result in a general evacuation to the mainland. Special Needs Clients will, generally, be evacuated to the Monroe County Shelter at the Florida International University. In the event of a Tropical Storm only or a low Category 1 storm which would not indicate further development, we may shelter Special Needs clients in our designated in -county locations. Mobile home residents will be directed to shelter in -county or evacuate to the mainland. Category 3 or higher Storms: All visitors (tourists, campers, day -trip travelers, high profile vehicles, etc), hospitals, Special Needs and general population are mandated to evacuate out -of -the county to the County shelter at F1U, or destination of their choice. During this time the phased evacuation protocol would be implemented and the order of the strategic plan would be; the Lower Keys first, Middle Keys second and Upper Keys third. This is, of course, dependant on the storm's projected path. Population would be ordered to evacuate at the below specified manner: • All visitors • High profile vehicles/campers/RVs • Low lying areas/mobile homes residents • Special Needs Clients • Hospitals • General Population BP III - 26 111. CONCEPT OF OPERATIONS Wind threshold and vehicles The following entities will remove their vehicles off the road when the wind speed reaches (these are considered *sustained* wind thresholds... not gusts). This information also includes the threshold for high profiles vehicles, campers, TVs, etc. 12 mph - Mosquito Control prefers to halt ground spraying due to loss of effectiveness 15 mph - Mosquito Control prefers to halt a real spraying due to loss of effectiveness 16 mph - Delta Airlines will cancel Boeing 737 service in Key West - crosswind (north or south only) 20 mph - FKAA discontinues under -bridge inspection with their special vehicles 25 mph - Bridge tenders may not open drawbridges for marine traffic — per FDOT authorization 35 mph - School buses service; high profile vehicles; RVs; campers; County Fire/Rescue limits operations; FKEC and KES will not permit electric "big boom" trucks to be raised to fix power 40 mph - Law Enforcement; Public Works, Fire Rescue and all FKAA terminate services & Field Operations 45 mph - Electrical service (non -boom) trucks cease service at KES, Routine EMS/Fire response ends (critical fire/rescue service continues on a case -by -case and NWS-consulted basis) 46 mph - Key West and Marathon Airports will be closed to air traffic 60 mph - Critical emergency fire/rescue services end. Factors which may cause an adjustment to these protocols: • Maximization of available daylight and working hours • Variations in the forward speed, intensity and the radius of tropical storm winds or the track of the system imposing the threat • Phased evacuation orders will be adjusted, reflecting a rapid or slow response and change of forecast track g. From the EOC, the Monroe County Sheriff's Office and the Florida Department of Transportation (FDOT) monitor traffic flow both to and from the evacuation zones by use of Evacuation Traffic Counter Software Program. These traffic counters consist of a series of three photo -voltaic telephones located at geographically strategic locations on US 1, Monroe County. The Traffic Count Boxes containing the traffic counters are at the following locations: Upper Keys: Key Largo adjacent to US 1, southbound lane, MM # 106; Middle Keys: Grassy Key adjacent to US 1, southbound lane, MM # 53.7; Lower Keys: Shark Key adjacent to US 1, northbound lane MM # 11.3. h. The Director of Emergency Management is informed of this traffic flow. i. Monroe County has been divided into five zones to allow for selective evacuation, phase in evacuation, in county shelter assignments, and an orderly transition from evacuation operations to Refuge of Last Resort operations: Zone 1 City of Key West, including Stock Island, and Key Haven, to Boca Chica Bridge (MM 1- MM 6) Zone 2 Boca Chica Bridge (MM 6) to the West end of the 7-Mile Bridge at MM 40 Zone 3 The West end of the 7- Mile Bridge (MM 40) to the West end of the Long Key Bridge (MM 63) Zone 4 The West end of the Long Key Bridge (MM 63) to the confluence of CR 905 and 905A (MM 106) Zone 5 CR 905A to and including, Ocean Reef Mainland Monroe • There is limited population on Mainland Monroe. Population consists of the National Park Service employees and their families, and the Native American population, which occupies their tribal land and private citizens (Loop Road). The National Park Service employees and their families would evacuate to hurricane rated hotels/motels and/or to the facility designated for hurricane sheltering at BP III - 27 111. CONCEPT OF OPERATIONS Flamingo Park. Private residents residing on mainland Monroe would evacuate to Miami -Dade shelters. k. Municipalities • Municipality's Government shall, through their Emergency Managers, consult with Monroe County Emergency Management Department regarding all evacuation decisions. Emergency Management will advise the Regional Emergency Management Departments and the State Emergency Management of all evacuation relevant matters. Evacuation process includes all municipalities to ensure that all residents are safe. • Municipalities must comply with the County's Comprehensive Emergency Management Plan. • In the event there is not a declared disaster, municipality will not receive State assistance, unless those requests are made through the County's Emergency Management. • If necessary, disaster assistance would be requested from the State. Schools and Businesses Since local schools are utilized as shelters, it is imperative to maintain close communications with the school officials, not only to prepare for sheltering activities but, also, to close school facilities to academic functions and transport students out to provide for their safety. The school officials participate in the development of the evacuation schedule and approve closure times for all schools prior to the issuance of an evacuation order. Consideration will be given to specific time designation when asking businesses located within the evacuation area to close and evacuate their personnel. in. Mobile Home Parks and Campgrounds Attachment # 5 to this Section lists names, population, and contact information for Monroe County mobile home parks and campsites which are subject to evacuation o. Special Needs It is the intention of Monroe County, to the best of its ability, to provide for the safety of the elderly and handicapped (Special Needs population) whose safety is not provided for through affiliation with another organization. Transport for evacuation of the Special Needs population is the responsibility of Monroe County Social Services and care of the clients is the responsibility of the Monroe County Department of Health. Identify and register persons with special needs that are not included in the provision for evacuation and shelter of various hospitals, nursing homes and other facilities. p. Evacuation Timeline The evacuation procedures shall be the phased evacuation procedures set forth below, which have been adopted by the Local Governments: 1. Approximately 48 hours in advance of tropical storm winds, a mandatory evacuation of non- residents, visitors, recreational vehicles (RV's), travel trailers, live-aboards (transient and non - transient), and military personnel from the Keys shall be initiated. 2. Approximately 36 hours in advance of tropical storm winds, a mandatory evacuation of mobile home residents, special needs residents, and hospital and nursing home patients from the Keys will be initiated. 3. Approximately 24-30 hours in advance of tropical storm winds, a mandatory phased evacuation of permanent residents by evacuation zone (described below) shall be initiated. BP III - 28 111. CONCEPT OF OPERATIONS The actual sequence of the evacuation by zones will vary depending on the individual storm. The concepts embodied in this staged evacuation procedures should be embodied in the appropriate County operational Emergency Management Plans. The evacuation plan shall be monitored and updated on an annual basis to reflect increases, decreases and or shifts in population; particularly the resident and non-resident populations. q. Sheltering Liability Protection for Shelter Operations (category 1 and 2 only); Chapter 252.51, Florida Statutes, states that any person or organization allowing their premises to be used as a shelter, without compensation, are not liable for the death, injury, or loss of property for anyone in or about the shelter, unless there is gross negligence or willful and wanton misconduct on behalf of the building owner/manager. Refuge of Last Resort Operations will be employed when evacuees are not able to reach the mainland or safe evacuation shelters prior to the onset of tropical storm force winds. Shelter operations are conducted to protect the lives and health of the residents and visitors of Monroe County. Upon notification by the EOC Incident Commander the Monroe County Shelter Coordinator will activate the designated Monroe County shelters. These shelters will be available to the general public for tropical storms and Category I and 2 hurricanes. Basic medical care will be provided by Monroe County Fire Rescue. Every possible/available accommodation will be provided to persons with a disability arriving at the general population shelter. Communications: At a minimum, provide effective communication devices or methods in order to communicate essential information messages (i.e., picture boards and note taking supplies). Food/Water: At a minimum, provide a variety of snacks and water to shelter clients. Those with special dietary requirements should be prepared to bring their own supplies. Billeting: At a minimum, 20 Sq. ft. standard space allowance/person. Shelter clients are encouraged to bring their own billeting supplies. To the extent possible, additional space accommodations will be made based on need. First Aid/Medical/Medication: Basic first aid and basic medical supplies will be available. Individuals are responsible for bringing their own medications to the shelter. The shelter will provide reasonable accommodation for those medications that require refrigeration. Anyone with a deteriorating medical condition will be treated and transported as appropriate via the community's EMS system, hazard condition permitting. Staffing: The sheltering agent will provide staffing (e.g., shelter manager(s), registrars, support staff/volunteers, etc.) that meet the needs of the shelter population to the extent possible. Animals: Service dogs must be allowed access to shelters. Handlers should be prepared to bring their own supplies. All other animals should be referred to a pet -friendly shelter. Pets should be accompanied with veterinary records, kennels, leashes, and food. Personal Assistance Services: Those requiring assistance with activities of daily living should be prepared to bring their own caregiver. At a minimum, emergency managers and shelter agents should plan for providing assistance with basic, essential activities of daily living such as eating, drinking etc. Monroe County Shelters are listed in Attachment # 3 to this Section. Special Needs Shelters are provided for disabled and handicapped residents who would require such services during a major emergency. Staff, supplies and equipment are planned for a period of 96 hours (4 days) minimum. The Monroe County Department of Health provides nursing staff to care for the BP III - 29 111. CONCEPT OF OPERATIONS Special Needs clients. Pet friendly hotels in Monroe County are listed in Attachment # 6 to this Section. All other Monroe County hotels are assumed to be no -pets hotels. All Monroe County General Population Shelters are also Pet Friendly shelters and residents may bring their pets (properly caged) to the shelter. Animals will be shelter on the same grounds, but in a separate location. Out -of -County Sheltering The Florida International University South Campus, in Miami -Dade, is Monroe County's designated Out -Of -County Special Needs Shelter. Residents seeking public shelters will be integrated into the Miami -Dade sheltering system. Other counties would make additional shelters available, should Monroe County Emergency Management make such request. Refuges of Last Resort A Refuge is not a substitute for evacuation, nor is there any assurance that the structure will withstand the ravages of a storm. Citizens seeking refuge at these facilities do so at their own risk. Shelter rules will apply to all Refuges. Due to limited space (9 sq.ft. per person), personal belongings brought into the Refuge must be prioritized and minimal. These facilities have been identified as the best structures in the area, which are least susceptible to storm surge and winds effects from major hurricanes. t. Cold Weather Shelters • In the event of severe cold weather conditions, Monroe County Emergency Management will make every effort to contact local volunteer agencies/churches/civic centers, etc., regarding the availability of facilities for sheltering due to the weather conditions. Monroe County's threshold for contacting those agencies is when external temperatures reach 45 degrees or less. Monroe County Emergency Management would disseminate public notifications accordingly. u. Mass Care • The Salvation Army is the primary agency responsible for providing general mass care (shelter staff, feeding etc.) as part of a wide disaster relief program. In Monroe County, The American Red Cross provides Post -Storm assistance only. v. Animal Protection Florida Keys SPCA is the agency in charge of animal care and animal protection from MM 0 to MM 16.7. Safe Harbor Animal Rescue of the Keys, Inc (SHARK) is in charge from MM 16.7 to MM 70. Humane Animal Care Coalition is in charge from MM 70 to MM 112. Veterinary care needs of animals in the aftermath of an event will be identified and met and the status of veterinary and hospital services capabilities will be maintained. Whenever feasible, animals will be captured and returned to owners. M. RE-ENTRY 1. A strict re-entry control procedure will be implemented in the aftermath of a major emergency event. Re- entry into Monroe County's evacuated areas will be restricted until roadways are cleared and satisfactory levels of services and infrastructure are available to support the returning population. 2. The effects of the emergency event will result in considerable damage to various areas, which will limit the public entry. In order to permit a safe reentry into the affected areas, particular tasks will have to be BP III - 30 111. CONCEPT OF OPERATIONS completed e.g., damage assessment, debris removal, utilities restoration, etc. 3. Damage Assessment and Search and Rescue Teams will be dispatched into the affected areas to provide assessment of the damage and search for survivors. Representatives from the fire, law enforcement, medical response, public works, building and other applicable entities will respond in their capacity. Private sectors and other government bodies will not be permitted to re-enter the affected areas until the initial assessments and actions are completed. 4. Affected jurisdictions will be competing for relief supplies and assistance in the aftermath of the disaster. Aid and provisions will be at a premium, and will need to be prioritized and allocated to the most needed areas. All emergency relief efforts will be coordinated through the County EOC (as specified in Chapter 252, Florida Statute). Re-entry into the affected area is the responsibility of ESF #16 and will be limited to emergency personnel, and other authorized individuals, until it is determined that threat to public safety no longer exists. N. RESPONSE TO RECOVERY TRANSITION PERIOD 1. There is a marked difference between response actions and recovery operations, so is there a distinct difference in the level(s) of recovery, i.e., Immediate, Intermediate, and Long Term Recovery Phases. 2. In an effort to restore the infrastructure to the pre -event level of habitability and functionality, a host of essential services will be required to be restored. These services will take, among many, the form of demolition and debris removal to the repair and reconstruction of private properties. 3. It is through these various phases of infrastructure reconstruction that the Joint Field Office (JFO) will be active in the submission, approval, and prioritization of these activities. Until all requested recovery projects are addressed, the Local, State, and Federal Officials representing the various areas regarding the specific recovery actions will operate. Operating under Federal Response Plan Guidelines, the HO will provide the required staffing as the magnitude and nature of the disaster demands. O. INITIAL RECOVERY ACTIONS (See Annex N: Recovery for detailed information.) The Emergency Management Director is responsible for the coordination of short-term recovery efforts within Monroe County. a. In the event of a declared incident or disaster which requires the establishment of a Joint Field Office (JFO) the Director/staff of the Monroe County Emergency Management Department will act as liaison between the County, its municipalities, and the State and Federal HO representatives. 2. Once the emergency has passed, coordination of recovery operations will be in such as search and rescue operations, mass casualty activities, provision of emergency supplies, preliminary damage assessment, emergency debris removal, and emergency restoration of utilities. The Monroe County EOC will continue to direct management and coordinating of all Emergency Support Functions. The primary initial local coordinating agency for requesting resources and relief from State and Federal sources and allocating such supplies within the Monroe County will be the Emergency Management Department. County, State and Federal Emergency Response Teams will be established, and sent as soon as possible following the emergency. Ideally, these Emergency Response Teams will be located at or near the Monroe County EOC and will carry out all State coordination and assistance functions until the federal Joint Field Office (JFO) is established. Disaster Recovery Centers (DRCs) a. Monroe County Emergency Management has designated sites that are strategically located BP III - 31 111. CONCEPT OF OPERATIONS throughout the County and will serve as Disaster Recovery Centers (DRCs). The purpose of these centers is to provide disaster relief information and referral services to the affected County residents. If the disaster is of a catastrophic nature causing widespread damage throughout several segments of Monroe County, the information and referral services may be augmented to include other disaster relief services such as distribution of food, water, disaster relief supplies and donated goods. 4. The recovery phase will begin during the response phase, and will focus on: Damage assessment. Recovery, restoration of Monroe County. Administration of programs to mitigate the consequences of future disasters. Initial actions that will be taken include: • Finalize Search and Rescue efforts • Assemble, brief and deploy damage assessment teams. • Compile, analyze disaster impact. • Work with State and Federal representatives to identify locations for the Joint Field Office (JFO) and Disaster Recovery Centers (DRCs). • Obtain information on current recovery program, eligibility requirements, etc. • Identify recovery support divisions/departments, personnel. • Maintain liaison with the state EOC. • Identify any mutual aid and private resources needed to support the recovery. 6. Continuing actions will include: Coordination with State, and Federal recovery staff regarding requests for disaster assistance Support and staff JFO and DRCs. Monitoring of post disaster conditions. P. FEDERAL INVOLVEMENT INITIAL OVERVIEW The Department of Homeland Security Operations Center (DHS OC) continually monitors potential major disasters and emergencies. When advance warning is possible, DHS may deploy and may request other Federal agencies to deploy liaison officers and personnel to a State Emergency Operations Center (EOC) to assess the emerging situation. A Regional Response Coordination Center (RRCC) may be activated, fully or partially. Facilities, such as mobilization centers, may be established to accommodate personnel, equipment, and supplies. 2. Immediately after an incident, local jurisdictions respond using available resources and notify State response elements. As information emerges, they also assess the situation and the need for State assistance. The State reviews the situation, mobilizes State resources, and informs the DHS/EPR/FEMA Regional Office of actions taken. The Governor activates the State Emergency Operations Plan, declares a State of Emergency, and requests a State/DHS joint Preliminary Damage Assessment (PDA). Based upon the results of the PDA, the Governor may request a Presidential declaration and defines the kind of Federal assistance needed. At this point, an initial assessment is also conducted of losses avoided based on previous mitigation efforts. 3. A Federal Coordinating Officer (FCO), appointed by the Secretary of Homeland Security on behalf of the President, coordinates Federal support activities. The FCO works with the State Coordinating Officer (SCO) to identify requirements. A Principal Federal Official (PFO) also may be designated as the Secretary's representative to coordinate overall Federal interagency incident management efforts. BP III - 32 111. CONCEPT OF OPERATIONS 4. Teleregistration activates a toll -free telephone number individuals can call to apply for disaster assistance. A toll -free disaster helpline is established to answer common questions. One or more DRCs may be opened where individuals can obtain information about disaster assistance, advice, and counsel. Individual applicants are processed at the DHS/EPR/FEMA National Processing Center. Inspectors verify losses and provide documentation used to determine the types of disaster assistance to be granted to individuals and families. Public Assistance Applicant Briefings are conducted for local government officials and certain private nonprofit organizations to inform them of available assistance and how to apply. Applicants must first file a Request for Public Assistance. Eligible applicants will be notified and will define each project on a Project Worksheet, which details the scope of damage and a cost estimate for repair to a pre -disaster condition. The Project Worksheet is used as the basis for obligating funds to the State for eligible projects. Q. ATTACHMENTS Federal Involvement. Departmental Initial Response Tactical Guidance & Policy Monroe County Shelters Monroe County EOC Seating Chart Mobile Home Parks and Campgrounds Monroe County Pet Friendly Hotels Monroe County NIMS Resolution BP III - 33 111. CONCEPT OF OPERATIONS M-:I Ili II S: I:k:1".1.31 11--L-eIVII-A I I. 11 F P, 4 A %!.It • 11-1:1. It 11 11 .LAI V 1-11 Id :IxI-I "-eiv 1:ti& -L- e:n' 11' 31.101 v L BP III - 34 rip'- -rt —i Nabond Rmpar--w, ?I;in :)r L I, q -?k -Icv Kv. :1-31i.1:i NH V I-11-invil1, :. I.. .. , , . V A. k� I-% NiAl. I .. F: P,c -rlr,.lr-; n:i -I-, p.l., -;5UM.:-T0q1 da!-:Wndar r k: s -.31 PL 111. CONCEPT OF OPERATIONS Blank Intentionally BP III - 35 111. CONCEPT OF OPERATIONS DEPARTMENTAL N A, RESPONSE TACTICAL GUIDANCE & POLICY Tactical (departmental) operations are expected to be managed by the various Monroe County divisions/departments controlling their personnel and resources in accordance with their Departmental SOPS. Monroe County divisions/departments are directed to include the following in their "emergency plans" to their personnel: 1. General information to be reported from the field (or If it is apparent that a major disaster has occurred, incident sites) should include: disrupting normal communications channels, off -duty • What has happened? personnel are instructed to make contact with the Monroe • What can be done'? County EOC by any means available, or to another pre - What is needed? determined location for instructions. • Should Emergency Operations Center (EOC) be activated? Partial or full activation? Note: Employees are encouraged to make provisions ahead of time for the safety and Note: Recommendation should be made to the well-being of their family and home. County Administrator. 7. Further detailed response instructions and action 2. Additionally, immediate, specific information should checklists will be found within each County include the status of all Monroe County divisions/ Division/department's response plans/procedures. departments: • Personnel. 8. Mutual Aid- External (With entities outside of Monroe • Equipment. County): It is the policy of the County that Monroe • Vehicles. County personnel sent to assist other jurisdictions will • Communications capabilities. maintain their own supervision and chain of command. • Facilities. They will accept mission assignments through a supervisor who will coordinate with the command County Division and Department Directors are expected structure of the requesting agency. It is anticipated that to report this information (above) and information on other jurisdiction's personnel who respond to requests for damages, and tasks to be done (if applicable) to the assistance from Monroe County will operate the same County Administrator. vay. 3. As soon as possible, County divisions/departments will 9. Public Information: The various County Public do a "role call" of all personnel to determine status. Information Officers may act as spokespersons for their 4. On duty personnel in the field shall evaluate their own agency, but will take direction and coordinate with the condition and situation, and if possible, evaluate their Emergency Operations Center (EOC) Public Information surroundings by making a quick "windshield survey" of Officer their area. Communicate this information to Division 10. Other lssues. and Department Directors and the EOC by any means available. a. At the incident site, if the "command" function is 5. If a unit is unable to communicate with their command transferred, there must be both a formal declaration or dispatch, they should: that the "command" is being transferred, and a • Attempt to contact other mobile units by any formal acceptance by the person/agency assuming means available. "command." • Contact Emergency Operations Center (EOC), by b. All County divisions/departments will track, any means available. compile documentation of their disaster costs for • OR report in person to the EOC or other pre- potential reimbursement from state or federal determined location(s). disaster assistance. C. List/detail any operational policies specific to your 6. If required, off -duty personnel will be recalled to duty department. through normal or emergency pre -determined methods. BP III - 36 111. CONCEPT OF OPERATIONS Blank Intentionally BP III - 37 111. CONCEPT OF OPERATIONS MONROE COUNTY SHELTERS Zone `» Location Capacity KEY WEST HIGH SCHOOL*: 2100 Flagler Ave®, Key West 352 Zone 1 0 PONCIANA*: 1212 14"' Street, Key West 249 Zone 2 . SUGARLOAF ELEMENTARY SCHOOL*: Crane Blvd., N119 307 Zone 3 ® STANLEY S`yITLIK ELEM. SCHOOL: US1 Gullside, MM48.5, Marathon 280 . MARATHON HIGH SCHOOL*: 350 Sombrero Blvd., NIVI 50, Narathon 122 Zone 4 * COITAL SHORES HIGH SCHOOL*: USI Oceanside, Plantation Key, M1'I90 236 Zone 5 * ST> 3USTIN CATIL CHURCH: US1 Gulf side, Key Largo, MM105>5 136 # KEY LARGO ELEMENTARY SCHOOL: US1 Oceanside NIM105 178 SPECIAL NEEDS SHELTERS NOTE : To be utilized when threatened by Tropical Storms ON LV Zone Location Capacity Zone 1 & HARVEY GOVIT CENTER (BOCC Coot. rm.): 1200 Truman Ave„ Key West 35 Area Only, . GATO BUILDING (ConL rats, 1,2 &3): 1100 Simonton St,, MM 3, Key Nest 13 RADIOLOGICAL SHELTER ELT Zone `> Location Capacity Zone 5 . KEY LARGO ELEMENTARY: 104801 Overseas Highway, Key Largo, MM105 100 Color Key: Red: Primary Blue: Secondary Asterisk (*): Enhanced Hurricane Preparedness Area (EHPA) designated schools Purple: In -County Special Needs Sheltering Facilities Cold Weather Shelters In the event of severe cold weather conditions, Monroe County Emergency Management will contact local volunteer agencies/churches/civic centers, etc., regarding the availability of facilities for sheltering due to the weather conditions. Monroe County's threshold for contacting those agencies is when external temperatures, wind chill inclusive, would reach 45 degrees (at a sustained 3 hours before sunrise) or less. Monroe County Emergency Management will request the latest weather advisories indicating the predicted low temperatures, associated winds and the estimated low temperature duration. When the Weather Service predicts such conditions, Monroe County Emergency Management would disseminate public notifications regarding the locations of available shelter facilities. Such information will disseminate available cold weather shelter locations to the local media outlets, County TV Ch. 76, Monroe County Website at www.monroecounty-fl.gov and will be recorded on the Monroe County Emergency Information Hotline at 800-955-5504. Monroe County Emergency Management will continue a communication dialogue with the Cold Weather Shelters staff. BP III - 38 111. CONCEPT OF OPERATIONS General Populations Shelters There are four (4) in -county general population shelters, which are strategically located throughout the County. Services provided at the shelters are limited to sustainability for 72-hours. Should a longer sheltering measures need to be undertaken, that effort will be coordinated by the American Red Cross (the primary agency in the aftermath of a disaster) and will include the assistance of The Salvation Army, Emergency Management Department and any other entity as deemed necessary. Should a person with "special need" seek sheltering at a general population shelter, every effort will be made to accommodate that person/s needs. That would include providing appropriate means of communications (picture boards, written messages, etc.), refrigeration of their medications (should they bring medications with them); assistance with toileting needs (limited assistance with bathroom needs) and transport from the shelter to other location should the situation call for such movement (i.e. transport to Special Needs shelter, hospital, etc.) and any other assistance as necessary and available. Since county shelters are open during Category I and Category II storms only, and hospitals remain open, should medical emergency arise with a person in the shelter, that individual would be transported by the appropriate ambulance service to the hospital nearest to the shelter location. Special Needs Population Shelters Special Needs population may be sheltered in -county during Tropical Storm conditions only — such decision would be made at the appropriate time. The Special Needs shelter is located at the Harvey Government Center and/or the Gato Building in Key West. For Category I and higher, Special Needs clients are sheltered at the Florida International University campus in Miami. Care for those residents is provided by the Monroe County Department of Health. BP III - 39 111. CONCEPT OF OPERATIONS jqw, NY Q Quo k. V 11 cot n coy i� MONROE COUNTY EOCSC TING CHART Co. A U - I Fm-_- DmQ M C E N-1 Dom, I 8;ne R-g:o-: 7 L-10 Mayyx PAX BPI!!-4 U Ell '&-On C 1 McsC. Z vEMA USE BAV M-Am ANne #to ca I I iat-SOB-95a,55 41 OF 2 20--jimcm V6J-1h. Ag--:.y Eli 1--.7 5% 15 Lud Admin. Wp"rt oddem, W--and s 'gow Up p Cu. R�fl CL E 0 CQ C*4 (L mi LU 0 4j E 111. CONCEPT OF OPERATIONS Blank Intentionally BP III - 41 111. CONCEPT OF OPERATIONS MOBILE E PARKS AND CAMPGROUNDS District Type Property Address City Phone units Zone # 1: Mile Markers 1-6 1 4 Boyd's Key West Campground 6401 Maloney Avenue Key West (305) 294-1465 5-0 203 Zone # 2: Mile Markers 6-40 2 4 Bahia Honda State Park 36850 Overseas Hwy Big Pine Key (305) 872-2353 36.5-0 86 2 4 Big Pine Key Fishing Lodge PO Box 430513 / MM Big Pine Key (305) 872-2351 33-0 97 33 US 1 Ocean 2 4 Bluewater Key / Clark's RV Lot MM 14 PO Box 5490 Key West (305) 744 0999 14-0 Rentals 2 4 Bluewater Key Rv Resort 2950 Overseas Hwy. Key West (305) 745-2494 14.5-0 81 2 4 Breezy Pines Rv Estates 29859 Overseas Big Pine Key (305) 872-9041 30-B 96 Hwy/PO Box 430191 2 4 Geiger Key Marina 5 Geiger Road Key West (305) 296-3553 10-0 36 2 4 Sugarloaf Key Kea Kampground 251 County Rd. 939 Sugarloaf (305) 745-3549 20-0 200 MM 20 Key 2 4 Sunshine Key RV Resort & 38801 Overseas Hwy Big Pine Key (305) 872-2217 39-B 398 Marina Zone # 3: Mile Markers 40-63 3 4 Key R.V. Park 6099 Overseas Hwy Marathon (305) 743-5164 50.5-0 190 3 4 Knight's Key Campground Po Box 500525 / # 1 Marathon (305) 743-4343 47-0 199 Knights Key Blvd. 3 4 Ocean Breeze RV Park & Marina 1337 Ocean Breeze Marathon (305) 743-6020 47.8-0 55 3 4 Pelican Trailer Park 59151 Overseas Hwy Marathon (305) 289-0011 59-B 85 Zone # 4: Mile Marker 63-C.R. 905A MM 70 PO Box 618 Fiesta Key Fiesta Key K.O.A. 67400 Overseas Long Key (305) 664-4922 4 4 Hi hwa MM 67.5 70-B 271 4 4 Long Key State Park 97450 Overseas Hwy Long Key (305) 664-4815 67.5-0 60 5 4 Blue Fin - Rock Harbor 325 Calusa St. Key Largo (305) 852-2025 97.5-0 16 5 4 Calusa RV Resort 106003 Overseas Hwy Key Largo (305) 451-0232 101.5- 367 Po Box 487 B 5 4 John Pennekamp Coral Reef State 101551 Overseas Hwy Key Largo (305) 451-1202 102.5- 48 Park O 5 4 Key Largo Kampground & Marina 103620 Overseas Hwy Key Largo (305) 451-1431 1011.5 80 5 4 Kings Kamp RV Park, Motel & Key Largo (305) 451-0410 103.5- 60 Marina B Zone # 5: C.R. 905 A to, & Including, Ocean Reef Nothing BP III - 42 111. CONCEPT OF OPERATIONS Blank Intentionally BP III - 43 111. CONCEPT OF OPERATIONS MONROE COUNTY PETFRIENDLY HOTELS SANDS OF ISLAMORADA - US 1, mile marker 80 MTL 80051 Old Highway Islamorada, FL 33036 Tel (305) 6642791 Fax: (305) 6642886 Pets ($15 extra charge) CENTER COURT HISTORIC INN - Between Duval & Simonton Old Town B&B 916 Center Street Key West, FL 33040 Tel (305) 2969292 Fax (305) 2944104 Pets ($10 extra charge) CHELSEA HOUSE - Corner of Elizabeth & Truman B&B 707 Truman Ave Key West, FL 33040 Tel (305) 2962211 Fax (305) 2964822 Small pets only ($15 extra charge) CURRY MANSION INN - Old Town, 1 block North of Duval Street B&B 511 Caroline Street Key West, FL 33040 Tel (305) 2945349 Fax: (305) 2944093 Small pets only COURTNEY'S PLACE HISTORIC GUEST - Old Town Cottages 720 Whitmarsh Lane Key West, FL 33040 Tel(305) 2943480 Fax(305) 2944321 Pets (Owner's pets on premises) BP III - 44 111. CONCEPT OF OPERATIONS Blank Intentionally BP III - 45 111. CONCEPT OF OPERATIONS MONROE COUNTY NIMS RESOLUTION Emergency Management RESOLUTION NO. 451 -2004 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM. WHEREAS, the National Incident Management System (hereinafter "NIMS") will enable responders at all levels to work together more effectively and efficiently to manage: domestic incidents; and WHEREAS, }NIMS was established for the purpose of preventing, preparing for, responding to, and recovering from terrorist attacks, major disasters, and other emergencies; and WHEREAS, the Secretary of Homeland Security is the principal Federal official for domestic incident management, responsible for coordinating the Federal Government's resources utilized in response to or recovery from terrorist attacks, major disasters, or other emergencies if and when any one of the following four conditions applies. (1) a Federal department or agency acting under its own authority has requested the assistance of the Secretary; (2) the resources of State and local authorities are overwhelmed and Federal assistance has been requested by the appropriate State and focal authorities; (3) more than one Federal department or agency has become substantially Involved in responding to the incident; or (4) the Secretary has been directed to assume responsibility for managing the domestic incident by the President; and WHEREAS, the Secretary of State has the responsibility, consistent with other United States Government activities to protect our national security, to coordinate international activities related to the prevention, preparation, response, and recovery from a domestic incident, and for the protection of United States citizens and United States interests overseas, and is required to establish appropriate relationships and mechanisms for cooperation and coordination between the departments of State and Homeland Security; and WHEREAS, The Secretary of Homeland Security was required by Homeland Security Presidential Directive #5, issued on February 28, 2003, to develop, submit for review to the Homeland Security Council, and administer a NIMS to provide a consistent nationwide approach for Federal, State, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or compiexity; and WHEREAS, Homeland Security Presidential Directive #5, requires Federal departments and agencies to make adoption of NIMS a condition for Federal BP III - 46 111. CONCEPT OF OPERATIONS preparedness assistance through grants, contracts, and other actions beginning in the federal Fiscal Year 2005, NOW, THEREFORE, BE IT RESOLVED, THAT 1. The Board of County Commissioners of Monroe County hereby adopts the National incident Management System, a copy of which is attached hereto as Exhibit A. 2. This Resolution shall become effective upon the date of its adoption herein. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida at a regular meeting of said board held on December 15, 2004, Mayor Spehar veS Mayor Pro "fern McCoy yes Commissioner Nelson yes Commissioner Neugent yes `� r .Commissioner Rice yes 1" �f BOARD OF COUNTY COMMISSIONERS Att ANli$(C.KOL RAGE, Clerk OF MONROE COUNTY, FLORIDA Depu Clerk Mayor/Chairperson ➢ul4NRf1F rr NE` :�.—oj,lj I R h�! E A. TTON PINEY oatew�� BP III - 47 23 " VS1 AY �O �7a ._� T►1E Blank Intentionally IV. RESPONSIBILITIES A. GENERAL PREPAREDNESS RESPONSIBILITIES County Divisions and Departments may have emergency -related functions in addition to their normal daily functions. Each Division and Department Director is responsible for the development and maintenance of their respective Emergency Plans and Procedures. • Create an emergency plan for their division/department. • Incorporate the National Incident Management System (NIMS) principles into emergency plans and daily operations • Create and maintain a department "Calling Tree" for notification. • Develop site specific plans for division/department facilities as necessary. • Train staff to perform emergency duties/tasks as outlined in the CEMP or individual division/department plans. • Identify, categorize and inventory all available division/department resources. • Develop procedures for mobilizing and employing additional resources. • Ensure communication capabilities with the county EOCs. • Fill positions in the emergency organization as requested by the Emergency Management Department Director, acting in accordance with this plan. B. GENERAL RESPONSE RESPONSIBILITIES (All Monroe County Departments.) The following common responsibilities are assigned to each division/department listed in this plan. • Upon receipt of an alert or warning, initiate notification actions to alert employees on assigned response duties. • As appropriate: - Suspend or curtail normal business activities. - Recall essential off -duty employees. - Send non -critical employees home. - Secure and evacuate departmental facilities. • As requested, augment the EOC's effort to warn the public through use of vehicles equipped with public address systems, sirens, employees going from door to door, etc. • Keep the EOC informed of field activities, and maintain a communications link to the EOC. • Maintain events log, and report information to the EOC. • Report damages and status of critical facilities to the EOC. BPIV-3 1V. RESPONSIBILITIES • If appropriate or requested, send a representative to the EOC. - During response and recovery phases of an incident, Division/Department Directors may be assigned by the County Administrator per the request of the Emergency Management Director to serve in an Emergency Operations Center function not otherwise assigned during normal everyday operation. - ENSURE STAFF MEMBERS TASKED TO WORK IN THE EOC HAVE THE AUTHORITY TO COMMIT RESOURCES. • Submit reports to the EOC detailing division/department emergency expenditures and obligations. Division/Department Directors Responsibilities: • Be responsible for the call back of all personnel they intend to use in both their routine and assigned functions and directing such personnel where to report and their respective assignment. • Be responsible for the safety of records, files and equipment assigned to their respective divisions/departments. • Ensure that records are maintained upon the announcement of a "Watch" (i.e. Hurricane) or following a major disaster (i.e., tornado). These records are normally comprised of time sheets, supplies and equipment, and include expenses over and above normal operating expenses that are directly related to an incident or when the "Watch" is announced. • Ensure that activity logs are initiated as a matter of record upon announcement of a Hurricane "Watch" or following a major disaster. • Coordinate, where appropriate, to ensure that each of their facilities and buildings are secure before a disaster strikes. • Assign a safety coordinator for each division/department. C. SPECIFIC RESPONSIBILITIES BY COUNTY DEPARTMENT This Section provides a general summary emergency responsibilities. See Annex III, Emergency Functions (ESFs) for specific details and tasks. 1. County Administrator/Deputy County Administrator • Reports to the County Mayor. • Ensures participation of all relevant County divisions/departments in County disaster preparedness planning and operations. • Responsible for disaster preparedness needs in County capital budget improvement and planning. • Keeps County Commissioners informed of event progression. • Authorizes EOC activation. • Implements emergency policies. • Authorizes the issuance of protective action recommendations. 2. County Attorney • Advises on legal options for emergency operations, options for emergency operations, emergency powers of County government and procedures for invoking those measures. • Reviews emergency proclamations, agreements, contracts, and disaster related documents. • Advises Emergency Management Director during EOC operations, as requested. • Provides legal advice, assistance as required to County Departments. • Reviews and advises County officials on possible legal issues arising from disaster operations. • Advises County officials and department heads on record -keeping requirements and other documentation necessary for the exercising of emergency powers. • Reviews recovery contracts. BPIV-4 1V. RESPONSIBILITIES 3. Budaet and Finance Division Office of Management and Budget (OMB) • Establishes and maintains a single cost center system whereby emergency/disaster costs are identified and accumulated for state and federal reimbursements. - Maintains accurate records of funds, materials, and man-hours expended as a direct result of the disaster. - Directs divisions/departments to keep accurate records separating disaster operational expenditures from day-to-day expenditures. Documentation will include: Logs, formal records and file copies of all expenditures, receipts, personnel time sheets. - Ensures that divisions/departments keep records of the name, arrival time, duration of utilization, departure time and other information relative to the service of emergency workers, as well as documentation of the injuries, lost or damaged equipment, and any extraordinary costs. • Assists divisions/departments with impending emergency purchasing procedures and maintaining records. • Ensures supply of vouchers, receipts, and other forms. • Establishes and maintains a system to meet finance, payroll and other payment obligations during emergency/disasters. • Provides for security and protection of records and equipment. • Coordinates financial relief efforts with state and federal agencies. • Coordinates reimbursement efforts with state and federal agencies. • Determines which administrative procedures may have to be suspended, relaxed, or made optional in the interest of protecting life or property. - Normal procedures which do not interfere with timely accomplishment of emergency tasks, will continue to be used. - Determines need to depart from "business -as -usual" and issue emergency administrative procedures as appropriate Purchasing • Maintain a list of suppliers for supplies and equipment needed immediately in the aftermath of an emergency. • Establishes emergency purchasing procedures and coordinate emergency procurements. • Maintains records of emergency -related expenditures for purchases and personnel. • Assists divisions/departments with expediting emergency purchasing procedures and maintaining records. • Processes orders and facilitates emergency purchases. • Facilitates emergency contracting of goods and services. • Maintains records. Grants • Assists with damage assessment activities. • Assists with disaster grant applications for public and private emergency grant programs. • Municipalities must submit their reports to County (through Emergency Management) for submission to the State. 4. Clerk of the Courts • Provides for the securing of County records, and audits financial expenditures 5. Communications Department — Monroe County Sheriff s Office Identifies communications facilities and resources available for use (800 MHz., VHF Radios, etc.). Advises on communications capabilities and limitations. BPIV-5 1V. RESPONSIBILITIES • Ensures necessary backup power generation. • Develops inventories of equipment, including telephone, radio and data. • Maintains list of radio frequencies; Develops frequency use procedures and protocols. • Determine condition, status of County communication systems. • Ensures EOC internal communications are adequate. - Manages the emergency communications section in the EOC to include radio, telephone, repair crews, runners, amateur radio, backup resources, etc. - Prepares and implements the Incident Radio Communications Plan. - Sets up EAS system. - Ensures all communication systems are installed and tested. - Establishes equipment accountability. - Provides technical information as required. - Supervises Communications unit activities. - Maintains records on all communications equipment. - Recovers equipment from released units. - Monitors all communications equipment transmissions, e.g., Traffic Center, Ham radio, Sheriff's Department, National Weather Service, Marine, Florida Department of Law Enforcement. Establishes communications from EOC with operational units and field incident commanders. Coordinates, acquire and deploys communications resources (RACES), equipment and personnel technicians to establish point-to-point communications as required. Obtains, coordinates communication resources as requested by field Incident Commanders. 6. Community Services Division Social Services Community Support Services Transportation Food and Water • Provides personnel and equipment as needed. • Responsible for Special Needs Registry • Responsible for transportation of Special Needs clients Social Services • Supports the distribution of food, water and other disaster goods and services. • Provides personnel and equipment as needed. • Special Needs Registry 7. Elected Officials • Responsible for the safety and protection of the people and property located within the County per County Code and Florida Statutes, Chapter 252. • Monitors situations and developments that would alter the normal functions of County government. • The County Mayor, serves on the EOC Decision Making Group • Ratifies agreements with state and federal disaster relief agencies, as required. BP IV - 6 1V. RESPONSIBILITIES 8. Emergeney Services, Division Fire Rescue Emergency Management Fire Marshal Fire Rescue Emergency Function (ESF) duties include: Lead department for ESF # 4, ESF # 9 and ESF # 10. Coordinate all response operations for fire, search, rescue, emergency medical services and hazardous materials response. Emergency tasks to be performed include: - Fire prevention activities. - Fire detection and control. Hazardous material and oil spill response. - Terrorist incident response. - Evacuation support. - Post -incident reconnaissance and damage assessment. - Fire safety inspection of temporary shelters. - Prepare and maintain fire resource inventory. - Coordinate emergency medical services. • Member of the Crisis Action Team. • Determines areas at risk and which public protective actions, if any, should be implemented. • Initiates evacuation orders when necessary. • Assists with evacuation operations. • Directs on -scene evacuations as a result of fire, hazardous materials spill, transportation accidents, etc., as necessary, whenever there is immediate threat to life and safety; Assists with other evacuation operations. • Orders "shelter -in -place" (hazardous material incidents). • Performs those support duties and functions required to assist County emergency operations as appropriate. • Coordinates initial public disaster assessment. • Assists with transportation, damage assessment, information and planning, and mass care. • Stages and places vehicle and equipment resources in effective positions throughout the county as determined by the County Mayor, County Administrator and/or Emergency Management Director. • Provides personnel and equipment as needed. • Conducts inspections and enforces fire safety codes, regulations, and laws. Emeraenev Management • Responsible for the County's Emergency Management Program. • Develops and maintains the Monroe County Comprehensive Emergency Management Plan (CEMP). • Prepares and maintains a resource inventory. • Performs day-to-day liaison with municipal, and State and Federal Emergency Management staff and regional emergency management personnel. • Coordinates local planning and preparedness activities; Provides emergency preparedness information. • Provides information on hazard mitigation. • Develops and presents emergency training programs. • Arranges appropriate training for local emergency management personnel and emergency responders. • Coordinates periodic all hazard emergency exercises to test the plan and training. • Member of the Crisis Action Team. • Recommends declaration of emergency pursuant to County Ordinance and State Statutes. Informs the BPIV-7 1V. RESPONSIBILITIES County Mayor and County Administrator of the reasons for the status of events requiring the declaration. • Keeps municipal officials infonned of events progression • Coordinates requests for emergency assistance. • Plans, develops, maintains an emergency operations center (EOC) to include equipment, staffing, and operational procedures necessary for the management and control of emergency conditions. • Activates the EOC when required. • Develops incident action plans during EOC operations. • Provides coordination among local, state, federal, private and volunteer organizations. • Coordinates dissemination of emergency warning information; Disseminates emergency warning information from state and federal agencies; Disseminates warnings initiated at local government level. • Coordinates with businesses regarding emergency operations. • Recommends and subsequently orders the implementation of evacuations. • Identifies and publicizes shelter locations. - Develops and implements procedures to solicit, register, screen, receive, and deploy volunteers. • Develops system and forms for tabulating damage assessment. - Activates, deploys damage assessment teams. - Receives and consolidates all damage reports and submits to appropriate county department for processing, as well as to the State DEM (submission of damage assessment reports to State DEM is within the first 24 hours of emergency event) 9. Employee Services Human Resources • Establishes and staffs a personnel recruiting center for temporary labor after the emergency. • Provides information and assistance to County management regarding the County's personnel policies during emergencies. • Assists County departments by soliciting the appropriate human resources (temporary County hires or volunteers) to meet the needs identified by those departments. • Assists County departments to accomplish their mission during an emergency by maintaining a roster of available County employees in non -essential positions who can be assigned to perform tasks required in other departments. • Provides for employee psychological and other support through the County's Employee Assistance Program, or other programs that may be required. • Provides coordination for employees working the disaster, and for those who return following the event. Risk Management • Administers insurance and self-insurance programs and claims. • Notifies insurance carriers of damages. • Advises the County Mayor, County Administrator and Emergency Management Director on insured and uninsured damage losses and other like issues. 10. Engineering & Public Works Engineering Services. Facilities Development. Energy • Support initial damage assessment of critical facilities to EOC. • Provides personnel and equipment as necessary. • Supports damage assessment of County facilities. BPIV-8 1V. RESPONSIBILITIES • Provides engineering services for the temporary repair of critical facilities. • Administer and manage contracted services. • Provides temporary repair of critical facilities and coordinates the repairs of County facilities • Assesses damage to public facilities. • Provides specialized equipment to support emergency operations. • Provides EOC with updated comprehensive lists of County equipment. • Stages vehicles and equipment resources in effective positions throughout the community as necessary • Stores equipment and vehicles in a safe place. • Monitors recovery activities of privately owned utilities. • Provides transportation support. • Provides support for search and rescue activities. • Support initial damage assessment of critical facilities and assessment activities to EOC. Coordinates and supports debris clearance. • Supports evacuation and traffic control management efforts • Ensures necessary backup power generation. • Responsible for Debris Management process. • Assists with set-up of shelters activation (delivering cots and assist with set-up). Detention Facilities • Provides personnel and equipment as needed. Fleet Mana eig Went • Operates County fleet repair facility. • Provides motor fuels for all County vehicles and fuel driven equipment. • Stores equipment and vehicles in a safe place. • Provides Emergency Management with updated comprehensive lists of County vehicles and equipment. • Provides personnel and equipment as needed. • Provides transportation support. • Ensures necessary backup power generation for fuel dispensing. • Supports Police and Fire Rescue operations. • Supports evacuation and traffic management activities. Facilities Maintenance • Provides personnel and equipment as needed. • Secures County buildings by established priorities. • Coordinates with County Departments to establish a building priority list for the repair of buildings, electrical systems, air conditioning and heating units. • Determines unsafe facilities. • Provides damage assessments on County buildings to the EOC. Roads and Brides • Supports damage assessment. • Assesses damage to streets, bridges, traffic control devices, signage, and other public facilities. • Provides temporary repair of critical facilities. • Restores County damaged roads, bridges and signage. • Supports evacuation and traffic control management. • Provides specialized equipment to support emergency operations. • Develops and maintains a Debris Management Plan. • Provides debris clearance, restoration of facilities, areas as needed, and maintenance of County streets. BPIV-9 1V. RESPONSIBILITIES • Coordinates emergency road clearance and removal of debris for reconnaissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes. • Recommends disposal sites for debris; Coordinates debris collection and disposal. Solid Waste Management Coordinates continuation/resumption of trash and garbage collection throughout the County. Oversees private waste haulers. Provides personnel and equipment as needed 11. Growth Management Code Enforcement Building Planning Marine Resources • The Growth Management Damage Assessment Team develops system for tabulating damage assessment. - Conducts damage assessment of public and private property to determine the extent of damage. - Activates, deploys damage assessment teams. - Receives, records and consolidates all damage reports. • Provides personnel and equipment as needed. • Determines the geographical and structural extent of damage to public and private property. • Monitors environmental impacts to County resulting from disaster (Method of coordination and consultation with staff and Federal entities may be found within the Growth Management Comprehensive Plan on file within that Division). • Makes available building plans and records for determination of public and business damages. • During recovery phase, provides land use and policy planning services. • Survey construction sites for control of debris hazards. • Coordinates emergency repair process and related building codes and standard procedures. • Develops and administer emergency code and licensing standard. • Maintains pre -disaster maps, photos, and other documents. • Determines unsafe facilities. • Conducts inspections and enforces building safety regulations and laws. • Provides guidance for post -disaster mitigation and re -development opportunities. • Coordinates emergency permitting procedures. • Supports recovery and redevelopment planning. 12. Health Department • Coordinates health care and Special Needs issues during emergency situations • Provides public health information and education. • Provides inspection of food and water supplies. • Develops emergency public health regulations and orders. • Supports collection, identification, and interment of deceased victims. • Coordinates the provision of disaster mental health services to disaster and/or others suffering trauma due to the emergency incident/disaster • Responsible for staffing at the Special Needs shelters 13. Mayor, County • Proclaims a State of Emergency when necessary. BP IV - 10 victims, emergency workers, 1V. RESPONSIBILITIES • When necessitated by localized disaster, authorizes the evacuation of sections of the County to protect the lives of citizens, per the Decision Making Group recommendation • Authorizes declaration of County as disaster area • Authorizes the County Administrator to ensure appropriate orders. • Authorizes the County Administrator to execute agreements with federal and state relief agencies. • Interfaces with media • Coordinates activities with the Emergency Management Director. • Makes emergency policy decisions and issues executive orders related to an in -progress emergency operation. • Responsible to the County Commission for the coordination and operation of all services of all county department and agencies. • Executes agreements with Federal and State disaster relief agencies. • Authorizes return of population to evacuated zones, per recommendation of the Emergency Management Director 14. Medical Examiner • Implements and coordinates the County Mass Fatality Incident Plan. • Establishes facility collection areas to facilitate recovery operations. • Identifies mass burial sites. • Protects the property and personal effects of the deceased. • Notifies relatives (in conjunction with applicable Law Enforcement agency/ies) • Establishes and maintains a comprehensive record keeping system for continuous updating and recording of fatality numbers. 15. Monroe County Television Channel 76 • Supports public information bulletins and broadcasts. 16. 911 Dispatch (Police and Fire) • Establish communications with EOC with operational units and field Incident Commanders. 17. The Salvation Army • Performs emergency shelter and mass care planning. • Coordinates mass care (feeding, potable water, shelter, sanitation facilities, clothing, commodities) with churches, volunteer groups and other relief agencies • Coordinates relief efforts with the American Red Goss post -disaster — the ARC does not respond prior to, or during, an actual severe weather emergency in the County 18. School Board • Emergency Function (ESF) duties include: One of the Leads department for ESF # 1. • Provides EOC with updated comprehensive lists of School Board vehicles and equipment. • Provides personnel and equipment as needed. • Supports evacuation activities. BP IV-11 1V. RESPONSIBILITIES Blank Intentionally BP IV - 12 18 23 S, s �Y RrQ sy, ca�Mrr �O Ufa 1[3 TEE V. FINANCIAL MANAGEMENT V. FINANCIAL MANAGEMENT A. GENERAL During and after emergency/disaster events normal fiscal and administrative functions and regulations may need to be temporarily modified or suspended in order to support emergency operations in a timely manner. Additionally, if certain emergency costs are properly documented, certain reimbursements from State and Federal sources may be possible. Municipalities must declare their State of Local Emergency prior to requesting and receiving county, State and/or Federal assistance. B. POLICIES Divisions/Departments will designate personnel to be responsible for documentation of disaster operations and expenditures. Emergency expenditures will be incurred in accordance with existing Monroe County emergency purchasing procedures. During the emergency operations, non -essential administrative activities may be suspended, and personnel not assigned to essential duties may be assigned to other departments to provide emergency support. Each Division/Department will keep an updated inventory of its personnel, facilities, and equipment resources as part of their emergency plans and procedures. C. ADMINISTRATION Monroe County's financial management, in a disaster situation, is the responsibility of the Office of Management and Budget (OMB), and the Finance Department. These departments guide their activities according to their respective procedures and policies. Through the Resource Tracking System, which is part of the Incident Management System, the Planning Section Lead along with the Logistics Section Lead, will provide a daily account of the resources and personnel involved on the event, to the Finance Section Lead (OMB Director). Should the county become overtaxed by the nature of the event, the county will contact State DEM for assistance. Documentation is the key element in the reimbursement process. During an emergency or disaster, administrative procedures may have to be suspended, relaxed, or made optional in the interest of protecting life or property. Divisions/Departments are authorized to take necessary and prudent actions in response to disaster emergency incidents. Emergency Services officers have independent authority to react to emergency situations. BPV-3 V. FINANCIAL MANAGEMENT Normal procedures which do not interfere with timely accomplishment of emergency tasks, will continue to be used. Those emergency administrative procedures, which depart from "business -as -usual", will be described in department emergency and disaster policies, procedures, and instructions or in their incident action plan during an EOC activation. Divisions/Departments are responsible for keeping records of the name, arrival time, duration of utilization, departure time and other information relative to the service of emergency workers, as well as documentation of the injuries, lost or damaged equipment, and any extraordinary costs. All allocation and disbursements records affiliated with the emergency response activities must be maintained in conformity with State and Federal codes. Strict attention must be given to the maintenance of logs, records and file copies of all expenditures in order to provide clear accountability for reimbursement requests. Monroe County employs a FEMA compatible daily activity report for the maintenance of force account labor and materials. All non -force account labor and materials are covered by competitive bid contract in accordance with Florida State Procurement laws. These arrangements have been promulgated in order to comply with the regulations set forth by the State and Federal government as criteria for recovery of funds under the Stafford Act. D. FISCAL Purchasing personnel shall facilitate the acquisition of all supplies, equipment, and services necessary to support the emergency response actions of authorized County personnel, divisions and/or departments. When circumstances dictate, emergency response field personnel may be given purchasing authority after coordination with the County's Purchasing Division representative at the EOC. A record of all purchases shall be reported to Purchasing in accordance with County purchasing policies. A complete and accurate record of all purchases, a complete record of all properties commandeered to save lives and property, and an inventory of all supplies and equipment purchased in support of the emergency response shall be maintained. Though certain formal procedures may be waived, this in no way lessens the requirement for sound financial management and accountability. Divisions/Departments will identify personnel to be responsible for documentation of disaster costs and utilize existing administrative methods to keep accurate records separating disaster operational expenditures from day-to-day expenditures. Documentation will include: logs, formal records and file copies of all expenditures, receipts, personnel time sheets. Division/Department Directors will be held responsible for deviations from the emergency purchasing procedures. Monroe County may qualify for reimbursement of certain emergency costs from State, Federal disaster recovery programs, and may also collect damages from its insurance carriers. Successful documentation of expenditures will maximize the reimbursements and assistance. All County divisions/departments are expected to include requirements for emergency fiscal record keeping in their emergency plans and procedures. E. LOGISTICS Departments responding to emergencies and disasters will first use their available resources. When this plan is implemented, the EOC becomes the focal point for procurement, distribution and replacement of personnel, equipment and supplies. Scarce resources will be allocated according to established priorities and objectives of the Incident Commander(s). BPV-4 V. FINANCIAL MANAGEMENT Logistics will be needed to support the field operations, the Emergency Operations Center (EOC) operations, and disaster victims. All departments are expected to maintain an inventory of all non -consumable items, to include their disposition after the conclusion of the emergency proclamation. Items that are not accounted for, or that are placed in County inventory as an asset will not be eligible for reimbursement. F. INSURANCE Monroe County is Self -Insured. Insurance coverage will be required by the federal government in the post disaster phase as per 44 CFR "subpart i". Information on the County's insurance policies will need to be available following a disaster. BPV-5 V. FINANCIAL MANAGEMENT BPV-6 18 23 S, s �Y RrQ sy, ca�Mrr �O Ufa 1[3 TEE VI. REFERENCES & AUTHORITIES A. STATUTES AND AUTHORITIES Monroe Count a. Monroe County Laws, Regulations, and Ordinances Manual, Volumes 1 and 11 b. Comprehensive Emergency Management Plan c. Division/Departmental Plans, SOPS d. Local Mitigation Strategy (Annually) 2. State of Florida a. Chapter 14, F.S., Governor. b. Chapter 23, Florida Mutual Aid Act, as amended by Chapter 93-211, Laws of Florida. c. Chapter 90-6, Florida Administrative Code. d. Chapter 90-7, Florida Administrative Code. e. Chapter 125, County Government; Chapter 162, County or Municipal Code Enforcement; f. £ Chapter 161, Beach and Shore Preservation; Part III, Coastal Zone Preservation. g. Chapter 163, Intergovernmental Programs; Part 1, Miscellaneous Programs. h. Chapter 166, Municipalities; and Chapter 553, Building Construction Standards. i. Chapter 187, State Comprehensive Plan. j. Chapter 252, Emergency Management. k. Chapter 380, Land and Water Management. 1. Chapter 870, Affrays, Riots, Routs, Unlawful Assemblies. Federal a. Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, allows for federal assistance through a Presidential Disaster Declaration. b. Public Law 93-288, as amended, which provides authority for response assistance under the Federal Response Plan, and which empowers the President to direct any federal agency to utilize its authorities and resources in support of state and local assistance efforts. c. Public Law 81-920, the Federal Civil Defense Act of 1950, as amended, provides a system for joint capability -building at the federal, state and local levels for all hazards. d. Public Law 93-234, Flood Disaster Protection Act of 1973, as amended, provides insurance coverage for all types of buildings. e. Public Law 99-499, Superfund Amendments and Reauthorization Act of 1986 (SARA), which governs hazardous materials planning and right -to -know. BP VI - 3 VI. REFERENCES & AUTHORITIES f. Public Law 101-615, Hazardous Materials Transportation Uniforin Safety Act (HMTUSA), which provides funding to improve capability to respond to hazardous materials incidents. g. Public Law 95-510, Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA) as amended, which requires facilities to notify authorities of accidental releases of hazardous materials. h. Public Law 101 -549, Clean Air Amendments of 1990, which provides for reductions in pollutants. i. Public Law 85-256, Price -Anderson Act, which provides for a system of compensating the public for harm caused by a nuclear accident. j. Public Law 84-99 (33 USC 701n), Flood Emergencies, authorizing an emergency fund for flood emergency preparation, flood fighting and rescue operations, or repair and restoration of flood control works threatened or destroyed by flood. k. Public Law 91-671, Food Stamp Act of 1964, in conjunction with Section 412 of the Stafford Act, relating to food stamp distributions after a major disaster. 1. Public Law 89-665 (16 USC 470 et seq), National Historic Preservation Act, relating to the preservation of historic resources damaged as a result of disasters. in. Stewart B. McKinney Homeless Assistance Act, 42 USC 11331-11352, Federal Emergency Management Food and Shelter Program. n. National Flood Insurance Act of 1968, 42 USC 4001 et seq. B. ADMINISTRATIVE RULES 1. State of Florida a. Florida Department of Community Affairs Administrative Rules 9G-2, 6, 7, 11, 12, 14, 16, and 17 b. Florida Department of Community Affairs Administrative Rules 9J-2 and 5. 2. Federal a. 44 CFR Parts 59-76, National Flood Insurance Program and related programs. b. 44 CFR Part 13 (The Common Rule), Uniform Administrative Requirements for Grants and Cooperative Agreements. C. 44 CFR Part 206, Federal Disaster Assistance for Disasters Declared after November 23, 1988. d. 44 CFR Part 10, Environmental Considerations. e. 44 CFR Part 14, Audits of State and Local Governments. C. EXECUTIVE ORDERS 1. State of Florida a. Executive Order No. 30-29, Disaster Preparedness. b. Executive Order 80-29 (Disaster Preparedness), dated April 14, 1980. C. Executive Order 87-57 (State Emergency Response Commission), dated April 17, 1987; as updated by Executive Order 093-242. 2. Federal a. Executive Order 11988, Floodplain Management. b. Executive Order 11990, Protection of Wetlands. C. Executive Order 11795 dated 7/11/1974, as amended by Executive Order 11910, dated 4/13/1976 BP VI - 4 VI. REFERENCES & AUTHORITIES D. MONROE COUNTY EMERGENCY MANGEMENT MEMORANDUMS OF UNDERSTANDING & MUTUAL AID AGREEMENTS Memorandums of Understanding and Mutual Aid Agreements are on file in Emergency Management BP VI - 5 VI. REFERENCES & AUTHORITIES BP VI - 6 LTA I IWA A 23 " VS1 AY �O �7a VII. ATTACHMENTS ATTACHMENTS A. Primary/Support Matrix B. Acronyms C. Declaration of Emergency Comparison of Florida Statutes D. Monroe County Organizational Chart BP VII - 3 Vll. ATTACHMENTS BP VII - 4 VII. ATTACHMENTS Attachment A PRIMARY/SUPPORT MATRIX o t- c I� c aS Departments, Agencies &a Organizations r— V c � 'S z a a a x rr' N x w` w° � a ' ✓ .a'' ��.' 1 :2 .1 J - fi Q I'll : 14 (S t, 17 MONROE COUNTY Administrator • Airports S • Technical Services S S • Veterans Affairs S • Website Communications S Communications Department P Office of Management and S Budget Division of Community Services S P • Libraries S • Social Services S S S Division of Emergency Services • Fire Rescue S P S S S P P S • Emergency Management P P S Department of Engineering S Division of Growth Management S S Division of Public Works P S P S • Detention Facilities S • Fleet Management S • Solid Waste Management S S Health Department S P S S Medical Examiner S S Monroe County Television S School District P S S S Sheriffs Office S S S S S P P S OTHER Alliance on Aging S City of Key West S City of Key West Fire S S S Department City of Key West Police S Department Fishermen's Community Hospital S Florida Department of Children S S and Families Florida Department of S S Corrections Florida Department of S Environmental Protection (DEP) Florida Department of Law S S Enforcement BP VII - 5 VIL ATTACHMENTS Departments. Agencies & Oi-ganizations 4 k _4 1 3 4 5 6 2 8 0 2 10 4 tl 12 V 14 15 16 2.1 17 Florida Department of Military Affairs S Florida Department of Transportation (FDOT) S S Florida Division of Forestry S S Florida Fire Chief's Association S Florida Highway Patrol (FHP) S Florida Keys Aqueduct Authority S S S Florida Keys Electric Cooperative S P Florida Keys Society For The Prevention Of Cruelty To Animals (SPCA) P Florida Keys VOAD S S Florida National Guard (FLNG) S S S Florida Park Service S Florida Power and Light S Florida Wildlife Conservation (FWC) S S Habitat for Humanity S S S Humane Animal Care Coalition S Islamorada Fire/Rescue S Joint Task Force 4 S Key Colony Beach Police Department (KCBPD) S Key Largo Animal Clinic S Key Largo Fire District S Key Largo Volunteer Ambulance S Keys Energy Services S P Lower Keys Medical Center S Marathon Fire/Rescue S Mariner's Hospital S Naval Air Station (NAS) Key West S S S Ocean Reef Public SafetORPS) S S S S Organized Fishermen of Florida S Project H.O.P.E. S Rural Health Network S Stand Up for Animals, Inc. S State Fire Marshal S S The American Red Cross S S S The Salvation Army P P S Tourist Development Council S U.S. Environmental Protection Agency (EPA) S United States Coast Guard (USCG) S S S S United States Customs S United States NAVY (USN) S S S 8 BP VII - 6 Vll. ATTACHMENTS Attachment B Agency A division of government with a specific function offering a particular kind of assistance. In ICS, agencies are defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating (providing resources or other assistance). Amency Representative A person assigned by a primary, assisting, or cooperating Federal, State, local, or tribal government agency or private entity that has been delegated authority to make decisions affecting that agency's or organization's participation in incident management activities following appropriate consultation with the leadership of that agency. Area Command An organization established (1) to oversee the management of multiple incidents that are each being handled by an ICS organization or (2) to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command has the responsibility to set overall strategy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multi jurisdictional. Area Command may be established at an EOC facility or at some location other than an ICP. Available Resources Resources assigned to an incident, checked in, and available for use, normally located in a Staging Area. Awareness The continual process of collecting, analyzing, and disseminating intelligence, information, and knowledge to allow organizations and individuals to anticipate requirements and to react effectively. _ Catastrophic Incident Any natural or manmade incident, including terrorism, that results in extraordinary levels of mass casualties, damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale, and/or government functions. A catastrophic event could result in sustained national impacts over a prolonged period of time; almost immediately exceeds resources normally available to State, local, tribal, and private -sector authorities in the impacted area; and significantly interrupts governmental operations and emergency services to such an extent that national security could be threatened. All catastrophic events are Incidents of National Significance. Chain of Command A series of command, control, executive, or management positions in hierarchical order of authority. Command Staff In an incident management organization, the Command Staff consists of the Incident Command and the special staff positions of Public Information Officer, Safety Officer, Liaison Officer, and other positions as required, who report directly to the Incident Commander. They may have an assistant or assistants, as needed. BP VII - 7 V11. ATTACHMENTS Comprehensive Emergency Management (CEM) An integrated approach to the management of emergency programs and activities for all four emergency phases (mitigation, preparedness, response, and recovery), for all types of emergencies and disasters (natural, man-made, and attack), and for all levels of government (local, state, and Federal) and the private sector. Comprehensive Emergency Management Plan (CEMP) Contains policies, authorities, concept of operations, legal constraints, responsibilities, and emergency functions to be performed. Agency response plans, responder SOPS, and specific incident action plans are developed from this strategic document. Consequence Management Predominantly an emergency management function and included measures to protect public health and safety, restore essential government set -vices, and provide emergency relief to governments, businesses, and individuals affected by the consequences of terrorism. The requirements of consequence management and crisis management are combined in the NRP. See also Crisis Management. COOP Continuity of Operations Plan Credible Threat A potential terrorist threat that, based on a threat assessment, is credible and likely to involve Weapons of Mass Destruction (WMD). Crisis Action Team (CAT) A flexible, supporting/coordinating service that could be: One person at home facilitating the coordination of personnel and resources to an incident scene; Several people convening in the Emergency Operations Center (EOC) or on -scene to assist the "Incident Manager" as needed. Crisis Management Predominantly a law enforcement function and included measures to identify, acquire, and plan the use of resources needed to anticipate, prevent, and/or resolve a threat or act of terrorism. The requirements of consequence management and crisis management are combined in the NRP. See also Consequence Management. Critical Infrastructures Systems and assets, whether physical or virtual, so vital to the United States that the incapacity or destruction of such systems and assets would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters. Cultural Resources Cultural resources include historic and prehistoric structures, archeological sites, cultural landscapes, and museum collections. Cyber Pertaining to computers and their support systems, such as servers, routers, and switches, that support critical infrastructure. -D- Damage Assessment Estimation of damages made after a disaster has occurred which serves as the basis of the Governor's request to the President for a declaration of Emergency or Major Disaster. Defense Support of Civil Authorities (DSCA) Refers to Department of Defense (DOD) support, including Federal military forces, DOD civilians and DOD BP VII - 8 VII. ATTACHMENTS contractor personnel, and DOD agencies and components, for domestic emergencies and for designated law enforcement and other activities. Disaster Any occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from a Natural, Technological, and / or National Security incident, including but not limited to earthquake, explosion, fire, flood, high water, hostile military actions, hurricanes, landslide, mudslide, storms, tidal wave, tornado, wind -driven water, or other disasters. Disaster, Catastrophic Although there is no commonly accepted definition of a catastrophic disaster, the term implies an event or incident which produces severe and widespread damages of such a magnitude as to result in the requirement for significant resources from outside the affected area to provide the necessary response. A Catastrophic Disaster is defined as an event that results in large numbers of deaths and injuries; causes extensive damage or destruction of facilities that provide and sustain human needs; produces an overwhelming demand on State and local response resources and mechanisms; causes a severe long-term effect on general economic activity; and severely affects State, local, and private sector capabilities to begin and sustain response activities. Disaster, Maior As defined under P.L. 93-288, any natural catastrophe, (including any hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. Disaster Analysis The collection, reporting and analysis of disaster related damages to determine the impact of the damage and to facilitate emergency management of resources and services to the stricken area. Disaster Recovery Center (DRC) A center set up in the disaster area where individual disaster victims may receive information concerning available assistance, and apply for the programs for which they are eligible. Disaster Recovery Center will house representatives of the federal, state, and local agencies that deal directly with the needs of the individual victim. D&C Direction and Control. MM Emergency "Any aircraft crash, hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, acts of terrorism - foreign or domestic, or other catastrophe which requires emergency assistance to save lives and protect public health and safety or to avert or lessen the threat of a major disaster." (PL 93-288); Any occasion or instance for which, in the determination of the Governor, state assistance is needed to supplement local efforts and capabilities to save lives and protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the state. Emereenev Alert System (EAS) Formally the Emergency Broadcast System. Consists of broadcasting stations and interconnecting facilities that have been authorized by the Federal Communications Commission to operate in a controlled manner during BP VII - 9 V11. ATTACHMENTS emergencies. Emergencv Function (EF) A functional area of response activity established to facilitate the delivery of City of Hialeah assistance required during the immediate response phases of a disaster to save lives, protect property and public health, and to maintain public safety. Emergencv Management The preparation for and the carrying out of all emergency functions, other than functions for which the military forces are primarily responsible, to minimize injury and repair damage resulting from disasters caused by enemy attack, sabotage, or other hostile action, or by fire, flood, storm, earthquake, or other natural causes, and to provide support for search and rescue operations for persons and property in distress; Organized analysis, planning, decision -making, assignment, and coordination of available resources to the mitigation of, preparedness for, response to, or recovery from major community -wide emergencies. Refer to local and state emergency legislation. Emergency Management Plans. Those plans prepared by federal, state and local governments in advance and in anticipation of disasters for the purposes of assuring effective management and delivery of aid to disaster victims, and providing for disaster prevention, warning, emergency response, and recovery. Emergency Operations Center (EOC) An Emergency Operations Center is a central command and control facility responsible for carrying out the principles of emergency preparedness and emergency mana eg ment, or disaster management functions at a strategic level in an emergency situation, and ensuring the continuity of operation of a company, political subdivision or other organization. An EOC is responsible for the strategic overview, or "big picture", of the disaster, and does not normally directly control field assets, instead making operational decisions and leaving tactical decisions to lower commands. The common functions of all EOC's is to collect, gather and analyze data; make decisions that protect life and property, maintain continuity of the organization, within the scope of applicable laws; and disseminate those decisions to all concerned agencies and individuals. In the EOC there is one individual in charge, and that is the Emergency Management Director as the Incident Commander. Emergency Protective Measures Those efforts to protect life and property against anticipated and occurring effects of a disaster. These activities generally take place after disaster warning (if any) and throughout the incidence period. Emergency Public Information Information disseminated primarily in anticipation of an emergency, or at the actual time of an emergency; in addition to providing information as such, frequently directs actions, instructs, and transmits direct orders. Includes rumor -control processes. Emergencv Response Team (ERT) An interagency team, consisting of the lead representative from each Federal department or agency assigned primary responsibility for an ESF and key members of the FCO's staff, formed to assist the FCO in carrying out his/her coordination responsibilities. The ERT provides a forum for coordinating the overall Federal response, reporting on the conduct of specific operations, exchanging information, and resolving issues related to ESF and other response requirements. ERT members respond to and meet as requested by the FCO. The ERT may be expanded by the FCO to include designated representatives of other Federal Departments and agencies as needed. Emergency Support Function (ESF) A grouping of government and various other entities' capabilities into an organizational structure to provide the support, resources, program implementation, and services that are most likely to be needed to save lives, protect property and the environment, restore essential services and critical infrastructure, and help victims and communities return to normal, when feasible, following domestic incidents. BP VII - 10 VII. ATTACHMENTS Emergency Support Team (EST) An interagency group operating from the Federal Emergency Management Agency (FEMA) headquarters. The EST oversees the national -level response support effort and coordinates activities with the ESF primary and support agencies in supporting Federal response requirements in the field. Evacuation Organized, phased, and supervised withdrawal, dispersal, or removal of civilians from dangerous or potentially dangerous areas, and their reception and care in safe areas. Exercise Maneuver or simulated emergency condition involving planning, preparation, and execution; carried out for the purpose of testing, evaluating, planning, developing, training, and / or demonstrating emergency management systems and individual components and capabilities, to identify areas of strength and weakness for improvement of CEMP. Federal Assistance Aid to disaster victims or state or local governments by federal agencies authorized to provide assistance under federal statutes. Federal Coordinating Officer (FCO) The Federal officer who is appointed to manage Federal resource support activities related to Stafford Act disasters and emergencies. The FCO is responsible for coordinating the timely delivery of Federal disaster assistance resources and programs to the affected State and local governments, individual victims, and the private sector. Federal Hazard Mitigation Officer (FHMO) Person appointed by the FCO responsible for managing federal hazard mitigation programs and activities. Federal Interagency Hazard Mitigation Team (I -Team) Activated by the FHMO immediately following a Presidential Disaster Declaration, and made up of appropriate federal, state, and local government representatives to identify opportunities for hazard mitigation. Federal/State Agreement. The agreement signed by the Governor and the Regional Director of the Federal Emergency Management Agency, specifying the manner in which federal assistance will be made available for a Presidential Declaration of Emergency, Fire Suppression, or Major Disaster, and containing terms and conditions consistent with applicable laws, executive orders, and regulations as the Administrator of FEMA may require. FEMA Federal Emergency Management Agency. Florida Division of Emergency Management (FDEM) A division of the State Department of Community Affairs. FDEM is responsible for the direction and control of a state response and recovery organization. BP VII - 11 V11. ATTACHMENTS Fuiita-Pearson Tornado Scale Measures tornado strength. Rating Winds Damage FO 40- 72 mph Light F1 73 112 mph Moderate F2 1.13 mph Considerable F3 158 mph Severe F4 207 - 260 mph Devastating F5 261-318mph Incredible Governor's Authorized Representative (GAR) That person named by the Governor in the Federal / State Agreement to execute on behalf of the state all necessary documents for disaster assistance following the declaration of an emergency or a major disaster, including certification of applications for public assistance. Grantee The state agency (DCA) that is eligible to receive federal dollars in a Presidential Disaster. 9" Hazard Any situation that has the potential for causing damage to life, property, and / or the environment. Hazard Mitigation Any cost-effective measure which will reduce the potential for damage to a facility from a disaster event. Hazard Mitigation Grant Program Federal government may contribute up to 75 percent of the cost of hazard mitigation measures which the President has determined are cost-effective and which substantially reduce the risk of future damage, hardship, loss, or suffering in any area affected by major disaster. (Stafford Act, Sec. 404) Hazard Mitigation Plan Section 409 of the Stafford Act requires the state and affected local governments to prepare a hazard mitigation plan that evaluates the natural hazards within the disaster area(s) and recommends appropriate measures to reduce the risks from future disasters. Hurricane Tropical Storm Category 1-5. A large cyclone storm accompanied by high winds, extreme rainfall and storm surge. Winds Category 1: 74 - 95 m.p.h. Category 2: 96 - 100 m.p.h. Category 3: 111 - 130 m.p.h. Category 4: 131 - 155 m.p.h. Category 5: > 155 m.p.h. BP VII - 12 Vll. ATTACHMENTS Hurricane Advisory A method for disseminating hurricane and storm data to the public every six (6) hours. Hurricane Eve The relatively calm area near the center of the storm. In this area winds are light and sky often partly covered by clouds. Hurricane Season The portion or the year having relatively high incidence of hurricane. In the Atlantic, Caribbean and Gulf of Mexico it is usually regarded as the period from June 1 through November 30. Hurricane Watch An announcement for specific areas that a hurricane or an incipient hurricane condition poses a threat to coastal and inland communities. All people in the indicated areas should take stock of their preparedness requirements, keep abreast of the latest advisories and bulletins and be ready for quick action in case a warning is issued for their areas. Hurricane Warning A warning that one or both of the following dangerous effects of a hurricane are expected in a specified coastal area in 24 hours or less: (a) Sustained winds 74 miles per hour (64 knots) or higher; (b) Dangerously high water or a combination of dangerously high water and exceptionally high waves, even though winds expected may be less than hurricane force. Incident An occurrence or event, natural or human caused, that requires an emergency response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, wildland and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, war -related disasters, public health and medical emergencies, and other occurrences requiring an emergency response. Incident Action Plan An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments. It may also include attachments that provide direction and important information for management of the incident during one or more operational periods. Incident Commander (IC) The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site. Incident Command Post (1CP) The field location at which the primary tactical -level, on -scene incident command functions are performed. The ICP may be collocated with the incident base or other incident facilities and is normally identified by a green rotating or flashing light. Incident Command System (ICS) A standardized on scene emergency management construct specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating with a common organizational structure, designed to aid in the BP VII - 13 V11. ATTACHMENTS management of resources during incidents. ICS is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, or organized field -level incident management operations. Incident Management Team (IMT) The Incident Commander and appropriate Command and General Staff personnel assigned to an incident. Incident Miti!ation Actions taken during an incident designed to minimize impacts or contain the damages to property or the environment. Incident Period For Emergencies or Major Disasters declared pursuant to PL 93-288, those days or parts thereof officially designated by the President or a representative as the dates upon which damages occurred. Individual Assistance Financial or other aid provided to private citizens to help alleviate hardship and suffering, and intended to facilitate resumption of their normal way of life prior to disaster. Individual Assistance Officer State Human Services officer designated to coordinate individual assistance programs. Infrastructure The manmade physical systems, assets, projects, and structures, publicly and/or privately owned, that are used by or provide benefit to the public. Examples of infrastructure include utilities, bridges, levees, drinking water systems, electrical systems, communications systems, dams, sewage systems, and roads. Initial Actions The actions taken by those responders first to arrive at an incident site. Initial Response Resources initially committed to an incident. Joint Field Office (JFO) A temporary Federal facility established locally to provide a central point for Federal, State, local, and tribal executives with responsibility for incident oversight, direction, and/or assistance to effectively coordinate protection, prevention, preparedness, response, and recovery actions. The JFO will combine the traditional functions of the JOC, the FEMA Disaster Field Office (DFO), and the JIC within a single Federal facility. Joint Information Center (JIC) A facility established to coordinate all incident -related public information activities. It is the central point of contact for all news media at the scene of the incident. Public information officials from all participating agencies should collocate at the JIC. Joint Information Svstem (JIS) Integrates incident information and public affairs into a cohesive organization designed to provide consistent, coordinated, timely information during a crisis or incident operations. The mission of the JIS is to provide a structure and system for developing and delivering coordinated interagency messages; developing, recommending, and executing public information plans and strategies on behalf of the IC; advising the IC concerning public affairs issues that could affect a response effort; and controlling rumors and inaccurate information that could undermine public confidence in the emergency response effort. BP VII - 14 Vll. ATTACHMENTS Joint Operations Center (JOCI The JOC is the focal point for all Federal investigative law enforcement activities during a terrorist or potential terrorist incident or any other significant criminal incident, and is managed by the Senior Federal Law Enforcement Official (SFLEO). The JOC becomes a component of the JFO when the NRP is activated. LEPC Local Emergency Planning Committee. A committee appointed by the State emergency response commission (SERC), as required by Title TT of SARA, to formulate a comprehensive emergency plan to deal with Hazardous Materials for its district. (See SARA) Liaison Officer A member of the Command Staff responsible for coordinating with representatives from cooperating and assisting agencies. Local Emergency The duly proclaimed existence of conditions of a disaster or of extreme peril to the safety or health of persons and property within local jurisdictional boundaries. The emergency may be declared by a mayor or his/her designee and would normally be issued concurrent with a county declaration by the board of County Commissioners prior to requesting state and / or federal assistance. Local Government Any county, city, village, town, district or other political subdivisions of the state, any Indian tribe or authorized tribal organization, and including any rural community or unincorporated town or village or any other public entity for which an application for assistance is made by the state or political subdivision thereof. WM Mitigation Activities designed to reduce or eliminate risks to persons or property or to lessen the actual or potential effects or consequences of an incident. Mitigation measures may be implemented prior to, during, or after an incident. Mitigation measures are often developed in accordance with lessons learned from prior incidents. Mitigation involves ongoing actions to reduce exposure to, probability of, or potential loss from hazards. Measures may include zoning and building codes, floodplain buyouts, and analysis of hazard -related data to determine where it is safe to build or locate temporary facilities. Mitigation can include efforts to educate governments, businesses, and the public on measures they can take to reduce loss and injury. Mobilization The process and procedures used by all organizations -Federal, State, local, and tribal -for activating, assembling, and transporting all resources that have been requested to respond to or support an incident. Mobilization Center An off -site temporary facility at which response personnel and equipment are received from the Point of Arrival and are pre -positioned for deployment to an incident logistics base, to a local Staging Area, or directly to an incident site, as required. A mobilization center also provides temporary support services, such as food and billeting, for response personnel prior to their assignment, release, or reassignment and serves as a place to out - process following demobilization while awaiting transportation. Monroe County Emergency Operations Center (EOC). A County facility that serves as a central location for the coordination and control of all county emergency preparedness and response activities. BP VII - 15 V11. ATTACHMENTS Multiaaency Command Center (MACC). An interagency coordination center established by Department of Homeland Security (DHS)/U.S. Secret Service (USSS) during NSSEs as a component of the JFO. The MACC serves as the focal point for interagency security planning and coordination, including the coordination of all National Special Security Events (NSSES) related information from other intra-agency centers (e.g., police command posts, Secret Service security rooms) and other interagency centers (e.g., intelligence operations centers, joint information centers). Multiaaencv Coordination System Provides the architecture to support coordination for incident prioritization, critical resource allocation, communications systems integration, and information coordination. The components of multiagency coordination systems include facilities, equipment, EOCs, specific multiagency coordination entities, personnel, procedures, and communications. The systems assist agencies and organizations to fully integrate the subsystems of NIMS. Multiiurisdictional Incident An incident requiring action from multiple agencies that each have jurisdiction to manage certain aspects of an incident. In ICS, these incidents will be managed under Unified Command. Mutual Aid Agreement. Written agreement between agencies, organizations, and/or jurisdictions that they will assist one another on request by furnishing personnel, equipment, and/or expertise in a specified manner. National Disaster Medical System (NDMS) A coordinated partnership between Department of Homeland Security (DHS), Health & Human Services (HHS), Department of Defense (DOD), and the Department of Veterans Affairs established for the purpose of responding to the needs of victims of a public health emergency. NDMS provides medical response assets and the movement of patients to health care facilities where definitive medical care is received when required. National Hurricane Center (NHC) The US National Hurricane Center is the division of National Weather Service's Tropical Prediction Center responsible for tracking and predicting the likely behavior of tropical depressions, tropical storms and hurricanes. When tropical storm or hurricane conditions are expected within 36 hours, the center issues the appropriate watches and warnings via the news media and NOAA Weather Radio. Although an agency of the United States, the World Meteorological Organization has designated the NHC as Regional Specialized Meteorology Center for the North Atlantic and eastern Pacific. As such, the NHC is the central clearinghouse for all tropical cyclone forecasts and observations occurring in these areas, regardless of their effect on the US. National Incident Management System (NIMS) A system mandated by Homeland Security Presidential Directive-5 (HSPD-5) that provides a consistent, nationwide approach for Federal, State, local, and tribal governments; the private sector; and NGOs to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, local, and tribal capabilities, the NIMS includes a core set of concepts, principles, and terminology. HSPD-5 identifies these as the ICS; multiagency coordination systems; training; identification and management of resources (including systems for classifying types of resources); qualification and certification; and the collection, tracking, and reporting of incident information and incident resources. NRP National Response Plan. BP VII - 16 Vll. ATTACHMENTS PL Public Law (federal). Preparedness The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to prevent, protect against, respond to, and recover from domestic incidents. Preparedness is a continuous process involving efforts at all levels of government and between government and private -sector and nongovernmental organizations to identify threats, determine vulnerabilities, and identify required resources. Prevention Actions taken to avoid an incident or to intervene to stop an incident from occurring. Prevention involves actions taken to protect lives and property. It involves applying intelligence and other information to a range of activities that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and security operations; investigations to determine the full nature and source of the threat; public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and bringing them to justice. Principal Federal Official (PFO) The Federal official designated by the Secretary of Homeland Security to act as his/her representative locally to oversee, coordinate, and execute the Secretary's incident management responsibilities under HSPD-5 for Incidents of National Significance. Private Sector Organizations and entities that are not part of any governmental structure. Includes for -profit and not -for -profit organizations, formal and informal structures, commerce and industry, private emergency response organizations, and private voluntary organizations (PVOs). Public Assistance Program The program administered by FEMA that provides supplemental Federal disaster grant assistance for debris removal and disposal, emergency protective measures, and the repair, replacement, or restoration of disaster - damaged, publicly owned facilities and the facilities of certain private nonprofit organizations. Public Health Protection, safety, improvement, and interconnections of health and disease prevention among people, domestic animals and wildlife. Public Information Officer (PIO). A member of the Command Staff responsible for interfacing with the public and media or with other agencies with incident related information requirements. Public Works. Work, construction, physical facilities, and services provided by governments for the benefit and use of the public. Public Facility. Any flood control, navigation, irrigation reclamation, public power, sewage treatment and collection, water supply and distribution, watershed development, airport facility, non-federal aid street, road or highway, and any other public building, structure or system including those used exclusively for recreation purposes. BP VII - 17 V11. ATTACHMENTS MM Rapid Response Teams (RRT) Teams comprised of trained individuals in specific fields (law enforcement, fire, public works, building officials, etc.). RRT's are organized from local governments when activated, operates under the state as an operating unit of the State Emergency Response Team. Recovery The development, coordination, and execution of service- and site -restoration plans for impacted communities and the reconstitution of government operations and services through individual, private -sector, nongovernmental, and public assistance programs that: identify needs and define resources; provide housing and promote restoration; address long-term care and treatment of affected persons; implement additional measures for community restoration; incorporate mitigation measures and techniques, as feasible; evaluate the incident to identify lessons learned; and develop initiatives to mitigate the effects of future incidents. Regional Director Director of a Regional Office of the Federal Emergency Management Agency (FEMA). Resources Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an EOC. Response Activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs. Response also includes the execution of emergency operations plans and of incident mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes. As indicated by the situation, response activities include: applying intelligence and other information to lessen the effects or consequences of an incident; increased security operations; continuing investigations into the nature and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity, and apprehending actual perpetrators and bringing them to justice. M Saffir-Simpson Hurricane Scale Measures hurricane strength. SARA Superfund Amendments and Reauthorization Act of 1986 (PL 99-499). Extends and revises Superfund authority (in Title I & 11). Title III of SARA includes detailed provisions for community planning and Right -To -Know systems. SERC State Emergency Response Commission, designated by the Governor, responsible for establishing hazardous material planning districts an appointing / overseeing Local Emergency Planning Committees. (See SARA) Situation Assessment. The evaluation and interpretation of information gathered from a variety of sources (including weather information and forecasts, computerized models, G1S data mapping, remote sensing sources, ground surveys, etc.) that, when communicated to emergency managers and decision makers, can provide a basis for incident management decision making. BP VII - 18 Vll. ATTACHMENTS Situation Report A document that contains confirmed or verified information and explicit details (who, what, where, when and how) relation to an incident. Squall A sudden increase of wind speed by at least 18 miles per hour (15 knots) and rising to 25 miles per hour (22 knots) or more, and lasting for at least one minute. Stafford Act ("Robert T. Stafford Disaster Relief and Emergency Assistance Act" P.L. 93-288, as amended). Provides authority for response assistance under the Federal Response Plan, and which empowers the President to direct any federal agency to utilize its authorities and resources in support of state and local assistance efforts. State Coordinating Officer (SCO) The person appointed by the Governor for the purpose of coordinating state and local disaster assistance efforts with those of the federal government. State of Emergency A state of emergency is a governmental declaration that may suspend certain normal functions of government, alert citizens to alter their normal behaviors, or order government agencies to implement emergency preparedness plans. The Florida State law allows the Governor to declare a State of Emergency during significant weather events and natural disasters. The emergency declaration is a tool used by the government officials who are managing the emergency. It allows State agencies to quickly respond to needs of citizens, reassign personnel, and deploy vehicles, trucks, and equipment to respond to the incident. A State of Emergency allows the government to act more quickly than it can during non -emergency times. State Emergency Plan As used in Section 201(b) of PL 93-288; that State Plan which is designed specifically for state -level response to emergencies or major disasters and which sets forth actions to be taken by the state and local governments including those for implementing federal disaster assistance. (Known as the Comprehensive Emergency Management Plan or State Emergency Operations Plan) Execution of the State Comprehensive Emergency Management Plan is a prerequisite to the provision of federal assistance authorized by PL 93-288. State Emergeney Response Team S.E.R.T State Hazard Mitigation Officer (SHMO) State official responsible for coordinating the preparation and implementation of the State Hazard Mitigation Plan (pursuant to Section 409 of the Stafford Act) and implementation of the Hazard Mitigation Grant Program (pursuant to Section 404 of the Stafford Act). State Hazard Mitigation and Recovery Team (SHMART) Representatives from key state agencies, local governments, and other public and private sector organizations that influence development and hazard management policies within the state. State Wide Mutual Aid Agreement A document, that when executed, provides political subdivisions of the State of Florida who become a party to the agreement are authorized under Chapter 252, Florida Statutes, to request, offer or provide assistance to any other signatory to the agreement if authorized by the SERC. BP VII - 19 V11. ATTACHMENTS Standard Operating Procedure (SOP) A ready and continuous reference to those roles, relationships and procedures within an organization which are used for the accomplishment of broad or specialized functions which augment the Comprehensive Emergency Management Plan; Set of instructions having the force of a directive, covering features of operations which lend themselves to a definite or standardized procedure without loss of effectiveness, and implemented without a specific direct order from higher authority. Storm Surge The high and forceful dome of wind driven rising tidal waters, sweeping along the coastline near where the eye makes landfall or passes close to the coast. Sustained Wind The wind obtained by averaging observed value over a one minute period. HE Terrorism Any activity that (1) involves an act that (a) is dangerous to human life or potentially destructive of critical infrastructure or key resources; and (b) is a violation of the criminal laws of the United States or of any State or other subdivision of the United States; and (2) appears to be intended (a) to intimidate or coerce a civilian population; (b) to influence the policy of a government by intimidation or coercion; or (c) to affect the conduct of a government by mass destruction, assassination, or kidnapping. Tornado A relatively short-lived local storm, that is composed of violently rotating columns of air that descend in the familiar funnel shape from a thunderstorm cloud system. Tornado Warning Indicates a tornado has been sighted or is spotted on radar. Warnings will give the location of the tornado and the area immediately affected by the warning. Tornado Watch Indicates that the weather conditions are favorable for a tornado to develop and that the sky should be watched. Tropical Cvclone A non -frontal cyclone of synoptic scale, developing over tropical or sub -tropical waters and having a definite organized circulation. Tropical Depression A tropical cyclone in which the maximum sustained surface wind in 38 miles per hour (33 knots) or less. Tropical Disturbance A moving area of thunderstorms in the tropics. Tropical Storm A warm core tropical cyclone in which the maximum sustained surface wind is in the range of 39 to 73 miles per hour (34-63 knots) inclusive. Tropical Storm Warning A warning of sustained winds in the range of 39-73 miles per hour (34 to 63 knots) inclusive. Tropical Wave A westward moving trough of low pressure embedded in the deep easterly current. It tends to organize low level circulation and may travel thousands of miles with little change in shape, sometimes producing significant shower and thundershower activity along its path. BP VII - 20 Vll. ATTACHMENTS Title IH (or SARA) The "Emergency Planning and Community Right -To -Know Act of 1986." Specifies requirements for organizing the planning process of the State and local levels for specified extremely hazardous substances; minimum plan content; requirements for fixed facility owners and operators to inform officials about extremely hazardous substances present at the facilities; and mechanisms for making information about extremely hazardous substances available to citizens. (42 USC cannot, sec. 11001, et. seq.-1986) Unified Command (U.C.) An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the Unified Command to establish their designated Incident Commanders at a single 1CP and to establish a common set of objectives and strategies and a single Incident Action Plan. Urban Search and Rescue (U.S.A.R.) Operational activities that include locating, extricating, and providing on -site medical treatment to victims trapped in collapsed structures. V-W-X-Y-Z- Weapon of Mass Destruction (WMD) As defined in Title 18, U.S.C. § 2332a: (1) any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than 4 ounces, or missile having an explosive or incendiary charge of more than one -quarter ounce, or mine or similar device; (2) any weapon that is designed or intended to cause death or serious bodily injury through the release, dissemination, or impact of toxic or poisonous chemicals or their precursors; (3) any weapon involving a disease organism; or (4) any weapon that is designed to release radiation or radioactivity at a level dangerous to human life. BP VII - 21 VII. ATTACHMENTS BP VII - 22 Vll. ATTACHMENTS Attachment C DECLARATION OF EMERGENCY COMPARISON OF FLORIDA STATUTES A Declaration of Emergency Comparison Of Florida Statutes Chapter 252.38 (3) (Emergency Management) and Florida Statutes Chapter 870.043 (Law Enforcement -Affrays; Routs; Unlawful Assemblies) DECLARATION: "State of Local Emergency". BY: Does not say. Implied head of government. County Mayor or Mayor Pro Tem (in Monroe County). DURATION: 7 days. Extended in 7 day increments. WHAT DOES IT DO: Authorizes City to request county and state assistance and/or to invoke emergency related mutual aid. SPECIFIC POWERS & AUTHORITIES: To waive the procedures and formalities required by law to: • Performance of public work and taking whatever prudent action necessary to ensure the health, welfare and safety of the community. • Enter into contracts. • Incurring obligations. • Employment of permanent or temporary workers. • Utilization of volunteer workers. • Rental of equipment. • Acquisition and distribution with or without compensation of supplies, materials and facilities. • Appropriation and expenditure of public funds. DECLARATION: "State of Emergency". BY: Specific. Either Mayor or Chief of Police. DURATION: 72 hours maximum. Extension of 72 hours by resolution or ordinance. WHAT DOES IT DO: Protects citizens from clear and present danger SPECIFIC POWERS & AUTHORITIES: AUTOMATIC EMERGENCY MEASURES PROHIBITS: • Exchange of any type of firearms or ammunition. • Intentional display of firearms and ammunition. • Intentional possession of a firearm in a public place except for law enforcement officers and military personnel. DISCRETIONARY EMERGENCY MEASURES: • Establish curfews. • Prohibit sale or distribution of alcohol. • Prohibit possession of alcohol in a public place. • Authorizes closing of public places (with exceptions). • Prohibits sale or the transfer of gas or other flammable or combustible liquids (except normal delivery). • Prohibit possession of portable containers of gas, etc in a public place. BP VII - 23 Vll. ATTACHMENTS Blank Intentionallv BP VII - 24 VII. ATTACHMENTS Attachment D ONROE COUNTY ORGANIZATIONAL CHART 0 P L� J CW bu k WWWW� A � 6 4 � b _ � b { VVff i' Qs 4.i V V N � • Wq� �I ( w� �l V m BP VII - 25 Vll. ATTACHMENTS Blank Intentionally BP VII - 26 1. MITIGATION 1. MITIGATION A. GENERAL Mitigation efforts include activities that will prevent or reduce the impact of emergency/ disaster results on people, property and environment. Efforts include building codes, land use planning, training and education, structural and non-structural safety measures. Federal policies require a formal mitigation program implementation plan any time an area is subject of a Presidential Disaster Declaration and federal disaster monies are received. This program requires: • Working knowledge of related Federal regulations, guidelines, reports. • Significant follow through for the duration of the recoveryphase. • Ability to implement this structure during emergencies. • Ability to effectively manage the system during the response and recovery phases. Philosophically, there are three things we can do to mitigate. We can: • Acton the hazard (the cause of the emergency). • Acton the people (the population effected by the emergency). • Acton the interaction between the hazard and the people. Mitigation activities may be undertaken before a hazard event or afterwards. Pre -event mitigation activities are highly desirable, since the period immediately following a hazard event is often a difficult one in which to make mitigation decisions. If put in place soon enough, these activities can sometimes reduce future damages Also worth noting is that mitigation can break the cycle of repeated destruction resulting from hazard events. Mitigation typically is a difficult, long-term task, but ultimately is well worth theeffort. Monroe County has a number of responsibilities regarding the development and implementation of local Emergency Management Programs. Inherent in these efforts are initiatives which are intended to avoid or reduce (mitigate) the effects of the recognized hazards to which the County is vulnerable to. • All County and Municipal Governmental Divisions/Departments and agencies are responsible for the development of the necessary plans with which they will perform such functions as may be required to effectively cope with and recover from, any natural or man-made disaster affecting their respective areas of responsibilities. • Primary, with reference to the coordination of Hazard Mitigation activities within Monroe County, are the Emergency Management Department and the Growth ManagementDivision. ANNEX I - 3 I. MITIGATION • Monroe County and all of its municipalities are participating members of the State Mutual Aid agreement. The comprehensive list of county, municipal, and organizational agreements for post disaster assistance is too lengthy to address in this document. The Monroe County Emergency Management Department maintains a list of participants. • Monroe County Emergency Management Department will be the primary agency with responsibility for identifying mitigation opportunities prior to and after an event. Damage Assessment Teams and reports, Human Needs Assessment Teams and reports, reports from emergency response agencies, unmet needs committee, and any other relevant sources will provide this information. This information will be compiled by Emergency Management Department. Monroe County Growth Management will have direct oversight of all redevelopment activities. Through its' Long Term Redevelopment and Recovery Plan, Growth Management will identify and implement mitigation practices that are in accordance with the LMS, as well as State and Federal mandates. • Mitigation activities in post -disaster situations will be handled through the Growth Management Division and the Department of Emergency ManagementDepartment. The LMS serves as a tool for directing ongoing efforts of the County to reduce community vulnerability to the impacts of identified natural and man-made hazards. The ultimate objectives of the LMS are: • Preservation of sustainability of life, health, safety andwelfare; • Preservation of infrastructure, including power, water, sewer and communications; • Maintenance and protection of roads and bridges, including traffic signals and street signs; • Protection of critical facilities, including publicbuildings • Preservation of property and assets; • Preservation of economy during and after disaster, including business viability; • Preservation and protection of the environment, including natural and historic resources. Monroe County and its incorporated municipalities undertook development of the Local Mitigation Strategy (LMS), because of its awareness that natural and man-made hazards, especially hurricane and flooding hazards, may affect many people and property. LMS participation is a requirement associated with receipt of certain federal mitigation grant program funds administered by the Florida Department of Emergency Management or Department of Economic Opportunity (SB 5126 as of 10.1.11) and the Federal Emergency Management Agency. The LMS revision was prepared in compliance with the Florida Department of Emergency Management or Department of Economic Opportunity requirements (Florida Administrative Code Chapter 9G-22) and the provisions of the federal Hazard Mitigation and Pre -Disaster Mitigation Programs (44 CFR Parts 201 and 206), and the Flood Mitigation Assistance Program (44 CFR 78.6). Communities and the non-profit organizations located within them must participate in the mitigation planning process that results in an adopted strategy that is approved by FEMA in order to qualify for certain federal mitigation funds. In order to develop a unified LMS Plan, the Monroe County LMS Working Group was established pursuant to authorization by the Monroe County Board of County Commissioners (BOCC). It is through this working group, via the utilization of Inter -local Agreements with the incorporated municipalities and Monroe County that the necessary tasks will be formulated which will allow the development of the strategies on guiding principles, hazard identification and vulnerability assessment and mitigation initiatives. The most recent update of Monroe County's Local Mitigation Strategy was completed in 2015. Monroe County's LMS is approved by FEMA and Florida DEM, and expires on December 6, 2020. ANNEX I - 4 1. MITIGATION The LMS working group, representing a diversity of interests capable of identifying the specialized needs of Monroe County, has pre -identified the appropriate vulnerabilities and, through this, shall develop, through further meetings, the appropriate mitigation initiatives. Monroe County acts as a facilitator with each municipality in this plan's development. a. The work products resulting from the efforts of the LMS working group, and the subsequent evaluation of the collective and prioritized vulnerability assessment(s), while mutually interdependent, will determine the resulting local mitigation strategy and initiatives. Prioritization of these initiatives may determine the success of the mitigation application with regard to the attention gained from the Florida Department of Emergency Management or Department of Economic Opportunity and the appropriate funding source(s). C. POLICY It is the policy of the Monroe County to support mitigation activities to eliminate or reduce disaster damages and to coordinate recovery efforts with long term development and hazard mitigation plans of the County. This is done a number of ways, including, but not limited to, the land use planning process and the enforcement and enhancement of existing codes, and the mitigation requirements within the permit process. Monroe County Divisions/Departments are encouraged to support mitigation efforts that fall within their respective missions. The County has a system of Boards and Commissions that have the ability to effectively address many mitigation issues. It is the policy of Monroe County that County agencies will enforce all public safety mandates of the Monroe County Code to include land use management and building codes, and recommend to the Mayor/County Commission legislation required to improve the emergency readiness of the community. Each County Division/Department Director shall be knowledgeable regarding mitigation issues and opportunities and develop departmental mitigation strategies that may apply to that department. The County Local Mitigation Strategy identifies a list of current and future projects to be implemented as notices of funding become available. Improving resistance to the impacts of hurricanes is routine in Monroe County. Many actions are not dependent on external funding but are part of the normal course of business and compliance with various regulations. The following County -initiated codes and resolutions evidence other specific strategies incorporated into the mitigation efforts of Monroe County: • Hurricane Shutter Requirements: Monroe County Ordinance 004-1990, effective 3/22/90, mandates the use of hurricane shutters on all new construction and all existing structures that are undergoing substantial improvements (except RVs and Mobile Homes); • Special Structure Requirements: Monroe County Resolution 236-1994, adopted 7/21/94, requires all Florida Keys Community College buildings be constructed to withstand a Category 5 hurricane; Monroe County Resolution "121"-2003, adopted 8/20/03, requires that all new, habitable buildings of 2,000 square feet or more (constructed for use by the County) be constructed to withstand a Category 5 hurricane. This translates to the use of a 170-mph "fastest mile" wind speed, pursuant to ASCE standard #7; ANNEX I - 5 I. MITIGATION • Design Wind Speed: As of March 1, 1986, all construction within the coastal building zone shall meet minimum standards for construction in this area: In accordance with s. 1205 of the 1986 revisions to the 1985 Standard Building Code, The Florida Coastal Barrier Act (FS 161.55), using a fastest mile -wind velocity of 110 mph except for the Florida Keys which, according to ASCE 795 minimum wind speed, equates to a 130 mph fastest mile. Hazard Studies and Mapping. • Growth Management staff has developed GIS maps of public facilities for disaster recoveiy. Other Pre -disaster Mitigation Strategies. County Divisions/Departments and the Florida Division of Emergency Management or Department of Economic Opportunity work together to identify potential mitigation projects that will reduce future damage and expenditure of disaster recovery funds. Monroe County will establish project funding priorities and will make application to State and Federal funding sources. Should an award be received, Monroe County will establish procedures and adhere to State, Federal guidelines in the use of the funds. The Federal, State and local entities that perform hazard mitigation functions are almost too numerous to name. However, some of the more prominent ones are the Federal Emergency Management Agency (FEMA), the Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), U. S. Army Corps of Engineers (USACE), Natural Resources Conservation Service (NRCS), Florida Division of Emergency Management or Department of Economic Opportunity Florida Department of Transportation (FDOT), South Florida Water Management District (SFWMD) and manymore. The government entities which are located in and affect Monroe County and its municipalities that perform hazard mitigation functions are varied and represent all levels of government: federal, state, county and local. The Federal Emergency Management Agency has funded hundreds of hazard mitigation projects following Hurricane Andrew and to a lesser extent following the 1993 March windstorm or "Storm of the Century," the February, 1998 "Groundhog Day" storms and more projects have been implemented following Hurricane Irene in 1999 and the October 3, 2000 floods (pre -Tropical Storm Leslie), the tornados of March 27, 2003, the hurricanes of 2004 (Charley, Frances, Ivan and Jeanne) and most recently: Katrina, Rita and Wilma of 2005. FEMA also delves deeply into mitigation as administrator of the National Flood Insurance Program. The U. S. Army Corps of Engineers is responsible for the restoration and re -nourishment of most of the county's beaches and maintenance of the Inter -coastal Waterway. The United States Forestry Service and the Florida Division of Forestry both keep fire trails and fire breaks open, conduct controlled or prescribed burns and assist with debris clearance, all of which mitigate and facilitate fire control by keeping fuel levels low. The Florida Department of Environmental Protection oversees considerable flood plain management and also controls the state park system within Monroe County. State parks are particularly vulnerable to hurricanes and storm surge because of theirlocations. The Florida Department of Transportation must be a major participant in any transportation infrastructure related mitigation endeavors undertaken throughout the county. The FDOT is responsible for US 1 and the Counties 42 bridges. ANNEX I - 6 I. MITIGATION The Florida Division of Emergency Management's Recovery and Mitigation Section works to reduce long term risk associated with disasters. Assistance for recovery is provided through the federal infrastructure assistance, human services assistance, and the hazard mitigation grant program. The Flood Mitigation Assistance Program is administered by this Section. The Florida Division of Emergency Management's Preparedness and Response Section provides educational, training and exercise opportunities to communities throughout the State. The Florida Division of Emergency Management's Compliance Planning and Support Section reviews county emergency management plans to insure consistency. The Florida Housing and Community Development Division administers the local mitigation strategy program through the Long Term Redevelopment Section as well as the mitigation Showcase Community Project. This Division provides a resource identification mechanism for mitigation projects through it's web site, encourages residential mitigation by the Residential Mitigation Construction Program and Incentives Committee. Promotes business mitigation activities by the Open for Business Project and may provide Community Development Block Grants (CDBG) and other sources of funding for mitigation projects. The Florida Department of Insurance acts as a liaison between the insurance industry and the residents and businesses within Monroe County and provides information and educational tools to citizens about current insurance issues. The Florida Division of Historic Resources promotes the protection of historical structures and sites, and provides grants for the preservation and protection of designated historical sites and provides historical information. F. FEDERAL MITIGATION Federal government mitigation programs are numerous, varied, and are often hazard specific. Funding to local government varies. A Presidential Declaration will require mitigation planning as a requirement of receiving federal assistance. C� Z11:1201f.mmsY01tj Hazard Mitigation Reports When the President signs a Disaster Declaration, the Disaster Relief Act of 1974, Section 408, as amended, sets forth certain conditions for receiving any federal disaster loans or grants, specifically that mitigation measures will be taken to prevent such damages from reoccurring. The ability of Monroe County to comply with these requirements will depend on manpower requirements and funding availability. Monroe County will use the Disaster Declaration to highlight geographic and subject areas (infrastructure, human services, mitigation) that need furtheraddressing. Interagency Hazard Mitigation Team An Interagency Hazard Mitigation Team is established consisting of representatives from federal, state, and local government. The Florida Department of Community Development will assist the Monroe County Emergency Management Department in coordinating mitigation efforts. The role of the Monroe County Emergency Management Department is to provide local coordination and to identify geographic areas for surveytours. ANNEX I - 7 I. MITIGATION • The Interagency Hazard Mitigation Team prepares three reports at different time intervals after the disaster to document mitigation needs, recommendations for actions, and progress on mitigation activities to reduce future impacts in the disaster area. The Federal Emergency Management Agency (FEMA) provides guidance for these reports through the Florida Division of Emergency Management after a Presidential Declaration ofDisaster. Mutual Aid • Monroe County is a signatory to the Florida, Divisiota of Emergency Management, Statewide "Mutual Aid Agreement". Long-term Redevelopment • A local task force will be established to guide long-termredevelopment. • Monroe County will establish new procedures and policies, as required, to ensure compliance with State and Federal requirements. • Monroe County will work closely with the Florida Division of Emergency Management or Department of Economic Opportunity Division of Emergency Management in preparing a post -disaster redevelopment plan. H. REFERENCES AND AUTHORITIES County: a. Board of County Commission Resolutions. • Resolution No. 030-2011, which adopts the 2010 Revised Local Mitigation Strategy for Monroe County. • Year 2010 Comprehensive Plan: Policy Document • Year 2010 Comprehensive Plan: Technical Document • Comprehensive Emergency Management Plan Municipal Resolutions: a. City of Key Colony Beach Resolution No.2010-09. Adopting the Multi -Jurisdictional Local Mitigation Strategy as an official plan of the City. b. City of Marathon Resolution No. 2010-117. Adopting the Multi -Jurisdictional Local Mitigation Strategy as an official plan of the City. c. City of Layton Resolution No. 2010-11-01 Adopting the Multi -Jurisdictional Local Mitigation Strategy as an official plan of the City. d. City of Key West Resolution No11-073. Adopting the Multi -Jurisdictional Local Mitigation Strategy as an official plan of the City. e. Islamorada, Village of Islands Resolution No. 11-01-02 Adopting the Multi -Jurisdictional Local Mitigation Strategy as an official plan of the City. ANNEX I - 8 II. PREPAREDNESS A. GENERAL The Monroe County Comprehensive Emergency Management Plan (CEMP) contains Divisional and De- partmental emergency responsibilities and tasks, which translate to actions found within the CEMP's "Emer- gency Support Function (ESF)" schedule and within each division/department's emergency plans and stand- ing operational procedures. Monroe County Divisions and Departments having emergency/disaster responsi- bilities will need to educate, train, and equip their personnel to ensure that planned responsibilities become reality. Further, emergency preparedness education programs for the general public will reduce disaster de- mands. An informed general public will also be more self-reliant. B. POLICIES Each division/department will budget for adequate training on such topics as necessary to ensure that they and their personnel are prepared to carry out their stated responsibilities and tasks. Monroe County Emergency Management formalizes and maintains the majority of applicable emergency plans and standard operating procedures. Additionally, DEM maintains various supportive documents appli- cable to diverse county agencies and departments for their utilization. Monroe County Emergency Management Department conducts annual training for all relevant agencies and personnel which includes, but is not limited to EOC operations, divisional/departmental and personnel pre- paredness. Review of departmental plans and procedures are to be conducted annually. Agencies who have emergency support functions will provide Emergency Management Department with their operation procedures and ap- plicable revisions. Monroe County Emergency Management Department has developed a five-year strategic plan based on a self -assessment of its capabilities. Strategies with measurable milestones to identify and correct deficiencies are outlined in the strategic plan and will be reviewed annually to include new trends and initiatives related to Monroe County. Each Division/Department Head is responsible for the preservation of vital records and documents deemed essential for continuing government functions and conducting post -disaster operations. ANNEX 11- 3 11. PREPAREDNESS On -going community emergency preparedness activities coordinated by the Director of Emergency Man- agement Department include: • Encouraging critical facilities (hospitals, schools, nursing homes, utilities) to develop and maintain re- sponse, recovery plans. • Response resource development. • Equipment, supply acquisition for emergency response to include terrorism. • Disaster drills. • Emergency communications tests. • Emergency public information tests. • Emergency power tests. The Monroe County Emergency Management Director provides numerous public outreach projects that may include presentations to community groups, mail -outs, cable TV presentations, and seminars to encourage the citizens to prepare for a disaster. Southeast Florida Urban Area Security Initiative (UASI). a. The Southeast Florida UASI program is designed to enhance and quantify the preparedness of the Area to combat terrorism and to address the unique equipment, training, planning, and exercise needs of the Southeast Florida Urban Area which has been defined to include the Monroe County, Miami -Dade, Palm Beach and Broward Counties. Specific objectives include: • Promoting community preparedness to Weapons of Mass Destruction (WMD) incidents/threats. • Standardizing procedures and integrating response systems. • Improving coordination of mutual aid response. • Providing the necessary equipment & interoperable communications to support local response efforts. • Utilizing existing organizations and systems to ensure coordination and involvement of all first • responder disciplines in all Urban Area jurisdictions. • Utilizing all available federal, state, local and private resources to meet the objectives of thestrategy. • Promoting Regional Collaboration b. Federal UASI grant funding provides assistance to build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism in the Southeast Florida Urban Area. The County is participating in other County, State, and Federal terrorism programs as they are available. The County participates in State and Federal Hurricane preparedness programs. ► 01 -,41 M I mn 101► 1. State and Federal They offer a variety of training and education programs available to local government. Training oppor- tunities are provided, coordinated by the Florida Division of Emergency Management (FDEM) and the Federal Emergency Management Agency (FEMA), and include: Emergency management training and education programs for first responders, emergency workers, emergency managers, public/private officials, and others. Preparedness information/programs for the general public. ANNEX 11 - 4 I II. PREPAREDNESS 2. Monroe County Emergency Management Department: • This department is the primary department responsible for the training and public awareness as it relates to disaster preparedness. • Encourage Divisions and Departments to provide personnel training in specific emergency manage- ment skills and related professional development. • Ensure training for the Emergency Operations Center (EOC) staff. • Encourage public education efforts for schools, community groups, businesses, County employees, and the general public. • Coordinate drills and exercises. • Promote and conduct Community Emergency Response Training (CERT) Training. 3. Monroe County Divisions and Departments are expected to: Ensure that their employees are trained in the concepts of the County's Comprehensive Emergency Management Plan (CEMP), and in their particular department/agency emergency plans and Standard Operational Procedures. Encourage their employees to develop personal preparedness plans and supplies. Encourage department public education programs to include emergency preparedness and emergency management information. 4. Other: • The Monroe County Chamber of Commerce promotes business emergency preparedness and planning. • The Fire -Rescue Department provides public information on first aid, Cardio Pulmonary Resuscitation (CPR), emergency prevention, and disaster preparedness. 1. Trainina Programs Emergency Management conducts an annual training program for all County departments (including Volunteer Fire Departments), agencies (including the American Red Cross and The Salvation Army) and personnel which includes, but is not limited to EOC operations and departmental and personnel preparedness. The Emergency Management Department has the primary responsibility, as funding permits, in the provision of applicable training sessions to personnel within county, municipal, or private organiza- tions that have a designated and assigned response function within the EOC. Due to the relatively small contingency of MCEM personnel, the Emergency Management Director relies to a great degree on the assistance provided by State Division of Emergency Management in the development of the training programs and exercises. As regards statewide procedures and complex operations involving a multiple agency response, the FDEM will provide additional training seminars. Designated personnel from all participating county agencies and departments are provided training for disaster response by the county. • A joint State/county exercise is held annually by FDEM, wherein the level of emergency preparedness training is evaluated. MCEM personnel with disaster related responsibilities are offered courses and annual exercises that will support the MCEM in emergencies and disasters. The training currently in place is that which is required of all MCEM staff and personnel of County and Municipal agencies that serve a policy or coordination role in emergencies and disasters. ANNEX 11- 5 11. PREPAREDNESS Monroe County has limited HazMat training program offerings. All Hazards training reflects an approach to educating personnel in a format that applies the information on all types of potential hazards to the as- pects of mitigation, preparedness, response and recovery. It is the goal of MCEM to provide State and Federal programs (see 10.2.2) and augment such training with other county/state programs. The various levels of local and municipal government, as well as private enterprise(s), will participate in emergency and disaster training according to the type of exercise and which aspect of the plan is being addressed. For statewide exercises, involving the activation of the EOC, all agencies may be expected to participate. — Participants will vary again, with reference to a Nuclear Power Plant Drill and a local airport aircraft crash scenario. — Monroe County Emergency Management facilitates training through FDEM, LEPC and other various training venues. 2. National Incident Management System (NIMS) • Monroe County's response to emergencies follows the concepts of NIMS and appropriate training is pro- vided as shown in the following table: NENIS Training Guidelines Audience Required Training* FederaUState/Local/Tribal/Private Sector & Non- FEMA IS-700: NIMS, An Introduction governmental personnel to include: Entry level first responders & disaster workers ICS-100: Introduction to ICS or equivalent • Emergency Medical Seivice personnel • Firefighters • Hospital staff • Law Enforcement personnel • Public Health personnel • Public Works/Utilitypersonnel • Skilled Support Personnel • Other emergency management response, support, vol- unteer personnel at all levels FederaUState/Local/Tribal/Private Sector & Non- FEMA IS-700: NIMS, An Introduction governmental personnel to include: First line supervisors, single resource leaders, field supervi •ICS 100: Introduction to ICS or equivalent sors, and other emergency management/response personnel •ICS 200: Basic ICS or equivalent that require a higher level of ICS/NIMS Training. FederaUState/Local/Tribal/Private Sector & Non- FEMA IS-700: NIMS, An Introduction governmental personnel to include: FEMA IS-800: National Response Plan (NRP), An Introduction* Middle management including strike team leaders, task ICS-100: Introduction to ICS or equivalent force leaders, unit leaders, division/group supervisors, ICS-200: Basic ICS or equivalent branch directors, and multi -agency coordination sys- ICS-300: Intermediate ICS or equivalent (FY07 Requirement) tem/emergency operations center staff. FederaUState/Local/Tribal/Private Sector & Non- FEMA IS-700: NIMS, An Introduction governmental personnel to include: FEMA IS-800: National Response Plan (NRP), An Introduction* Command and general staff, select department heads with ICS-100: Introduction to ICS or equivalent multi -agency coordination system responsibilities, area ICS-200: Basic ICS or equivalent commanders, emergency managers, and multi -agency coor- ICS-300: Intermediate ICS or equivalent (FY07 Requirement) dination systenVemergency operations center managers. ICS-400: Advanced ICS or equivalent (FY07 Requirement) ANNEX 11 - 6 II. PREPAREDNESS 3. Resource Credentialin The creation of a nationwide credentialing system is a fundamental component of the NIMS and the National Mutual Aid and Resource Management initiative. This system recognizes the availability and capability of response personnel and equipment, including qualifications, certifications and ac- creditations. This system will reinforce state -to -state relationships in existing mutual aid systems. In addition, a national credentialing system will incorporate existing standards of all disciplines into a "national standard". This will allow the nation to adopt a uniform credentialing system that facilitates immediate and routine identification and dispatch of appropriate and qualified personnel and equip- ment resources to any incident. The credentialing initiative will focus initially on the following disci- plines: - Emergency Management - Emergency Medical Services - Fire Fighting and Hazardous Materials Response - Law Enforcement - Health Care - Public Health - Public Works - Search and Rescue To adhere to the Federal (NIMS) credentialing requirements, all Monroe County Divi- sions/Departments will keep appropriate records of all personnel and equipment involvement and achievements in training, exercises, courses completed, and activities during actual emergency situa- tions. These records will measure the levels of qualifications prescribed by the NIMS program. G. EXERCISES 1. Monroe County will adhere to the Homeland Security Exercise and Evaluation Program (HSEEP) to plan, conduct and evaluate disaster exercises. HSEEP is both doctrine and policy for designing, devel- oping, conducting and evaluating exercises. HSEEP is a threat- and performance -based exercise pro- gram that includes a cycle, mix and range of exercise activities of varying degrees of complexity and in- teraction. 2. The Monroe County Emergency Management Director will coordinate involvement of the County ad- ministration, divisional/department heads, and key staff in situational drills & table top or functional exercises to test the Comprehensive Emergency Management Plan, & the County's capability to re- spond to emergencies. 3. Monroe County conducts annual drills and exercises in, but not limited to, hurricane response, nuclear power plant response, airport disaster response, mass migration, cruise ship emergencies, and oil spill response. These exercises are usually scheduled in conjunction with the State Division of Emergency Management, and other various County, State, and Federal Entities. 4. Agencies, both governmental and private, which participate in the various levels of exercises, could be: • Utility Companies. • County Communications. • FDOT • FDLE • FWC • Florida Department of Health • Florida Department of Children and Families. ANNEX 11- 7 11. PREPAREDNESS • FHP • Hospital Representatives • EMS • Fire/Rescue • Public Works • School District • Sheriff s Office • Social Services • State Parks • ARC • South Florida Water Management District. • Department of Military Affairs. • Municipalities 6. Monroe County is a member of the Southeast Florida Regional Domestic Security Task Force (RDSTF) and will participate in any regional exercise that group plans and conducts. as warranted. See the South- east Florida RDSTF Plan (Restricted) for additional information. 7. All agencies that would be responding in an actual event participate in annual exercises and drills. 8. Communications Department conducts quarterly communication drills to test all applicable systems. 9. All exercises and drills will be evaluated utilizing the criteria set forth by HSEEP and the State Division of Emergency Management. State and Federal Training evaluations are provided from within their re- spective organizations. Exceptions apply in the monitoring and evaluation of Radiological Emergency Preparedness Drills and Exercises. 10. All exercises are followed with a written request to the participants requesting a feedback with sugges- tions, observations, notice of deficiencies, etc.. An After Action Report (AAR) will be issued following receipt of participants comments. The Director will incorporate the appropriate corrections to these not- ed inadequacies and implement them in the CEMP. The department may hold a follow-up meeting, should one be necessary. 11. Emergency Management personnel, as part of their professional development, are encouraged to attend State/FEMA courses applicable to Emergency Response. ' It I ► :�1 1 �► The Emergency Management Department works closely with other local agencies to keep the public in- formed of the status of emergency recovery efforts, relay emergency instructions and advise the public of the availability of services and other types of assistance. Brochures such as Mobile Home, Travel Trailer and R.V. Hurricane Procedures and local shelter information, along with the Monroe County Hurricane Preparedness Brochure, are distributed to the public in various locations (e.g., U.S. Post Of- fice, Court Houses, Hospitals, Libraries, Financial Institutions, supermarkets, etc. Frequently called Emergency Management Public Information telephone numbers are: MCEM: 305-289-6018 / 800-427-8340 MCEM , Emergency Information Hotline: 800-955-5504 MC Social Services Transportation Assistance: — Upper Keys: 305-852-7125 — Middle Keys: 305-743-1616 — Lower Keys: 305-292-4408 ANNEX 11 - 8 II. PREPAREDNESS To provide information for seasonal visitors Monroe County Emergency Management Department is work- ing closely with the Tourist Development Council (TDC) in emergency information dissemination. Public information is transmitted via local radio and television stations: Cable Television Stations: Channels 5, 16 and 52, MCTV Ch. 76 Radio Stations: — A.M. — 1300, 1600 and 610 — F. M. — 92.7; 93.5; 94.3; 99.5; 102.1; 102.5; 103.1; 104.7; 106.3 and 107.1 NOAA Weather Radio: — 162.55 MHz; 162.40 MHz 3. Emergency Management personnel conduct seminars, presentations and public education programs through- out the year regarding emergency preparedness. Public education programs and materials will be made available upon request, as time and resources permit, to all segments of the community. Program goals are to increase awareness of hazards, explain how best to safely respond, and promote self -preparedness. Efforts are focused on schools, community groups, business- es, and Monroe County employees. 4. Shelter locations are found within their respective evacuation zones, and may be found in: Brochure A: Mon- roe County Local Shelter Information. 5. Mitigation Opportunities. (See ANNEX I— MITIGATION for additional information.) Details for pre and post-storm/disaster opportunities are contained Annex I of this Plan and in the Mon- roe County Local Mitigation Strategy, 2005 Revision. Mitigation opportunities for the general public and disaster victims will be announced through the County EOC through workshops, public meetings, and radio/television public service announcements. 6. Evacuation Zones • Evacuation Zone 1— The City of Key West, including Stock Island, and Key Haven, to Boca Chica (MM #6) • Evacuation Zone 2— Boca Chica Bridge (MM 6) to the west -end of the 7-Mile Bridge at MM 40 • Evacuation Zone 3— The west -end of the 7-Mile Bridge (MM 40) to the west -end of the Long Key Bridge (MM 63) • Evacuation Zone 4— The west -end of the Long Key Bridge (MM 63) to the confluence of CR 905 and 905A • Evacuation Zone 5— CR 905A to, and including, Ocean Reef &N i I ' : Y1J►I.y�.�/ Y Y :I.Y� 9[tl7�11►1 �I �I 7.� It is the intention of Monroe County to provide for the safety of the elderly and handicapped whose safety is not provided for through affiliation with another organization. The Department of Social Ser- vices is responsible for the registration, notifications, and evacuation of Special Needs clients during any category storm or other disaster requiring evacuation and special shelter. • Persons with special needs are encouraged to register with the Department of Social Services through County sponsored public education, the print media, and radio and television public service announcements. Individuals are eligible to be registered with the Special Needs Registry if they are frail, elderly, medically needy, and/or disabled and are not served in or by a residential facility program. Eligible clients are required to complete and sign the Special Needs Registry Application as well as the ANNEX 11- 9 11. PREPAREDNESS HIPAA Disclosure of Information and HIPAA Privacy Act forms before they will be placed on the registry. • Special Needs population may access all relative information (contact numbers, registration form in- formation, etc.) on the Monroe County website—www.monroecounty-fl.gov • Special Needs population will be sheltered in -county for Tropical Storms. For Category 1 and higher storms, Special Needs clients will be evacuated to Special Needs Shelter at the Florida International University in Miami. Every possible/available accommodations will be provided to persons with disability arriving at the general population shelter. Monroe County Emergency Management will activate specific Emergency Evacuation Bus Pick -Up Sites along US 1 Highway as directed by the Monroe County Sheriff Office. In addition to the zones, mobile home parks are vulnerable to high winds and residents are encouraged to take buses at nearest designated stop if unable to provide their own transportation. It is the responsibility of the residents to get to designated pick up site. These Emergency Evacuation Bus Pick -Up Sites are identified by the attached Monroe County Sheriff list. The buses placed into service for the evacuation will have displays that read "EMERGENCY EVACUATION" and these buses will only travel between the Emergency Evacuation Bus Pick -Up Site and the Hurricane shelter in and out of the county. Please note that the evacuation zones are pre- determined individually for each storm. To learn which Emergency Evacuation Bus Pick -Up Sites are active during a particular storm you should listen to the local media, monitor the County's Emergency Management website at http://www.moiiroccountyeM.conv' or contact 305-289-6018. 1 i o= oe G ou ity E a ClaatioTi ones h4onroe Gaunty's comprehensive F-mergencyPlan calls for a "Phased Evacuatian." This evacuation plan is intended to avoid unnec essary evac uatio n if some mones are expected to be affec to d and othe rs are not. Lo cate the mo ne you live in so that yo u win know when to le ave if an evac uatio n for your none becomes necessary. 1 �.R Loire: C R 905-A to ODMainland M County, .� inclu dirg C'ce— Ref' ' } FI V pr oth er Vt+d o C n_ S he Mers } 7_-- 4: MM 63 to 3-way s y�y at CR S 05.-A +�k� rQrrl IIFII lg S"O td_�T$ Zozre 3: MM 40 to MM 63 $vAtlpi{ Sc�rV�l ShaFt�r zre 2: MM 6 to MM 40 $ear:. afIGlf Scr7441 M7e1ter .o zre 1: MM ❑ to MM 6 "-W9VVOy Z. C I V n n .archer Shti-Iters ANNEX 11 - 10 II. PREPAREDNESS Bus Assingment: Run Stop Time Mile Marker Key Stop Location NOTE 4.6 Stock Island Vacant Lot North of Burger King 10 Big Coppitt Circle K 15 Saddlebunch Baby's Coffee 17 Sugarloaf Sugarloaf Blvd & US1 20 Sugarloaf Alamo Bldg. 21 Cudjoe County Building 22 Cudjoe BC Marine 25 Summerland Professional Bldg (North of Dion's) 27 Ramrod Looe Key Resort 28.5 Little Torch Dolphin Marina 29.5 Big Pine Keys Sea Center 31.5 Big Pine St. Peter's Church 47.5 Knights Key Knights Key 48.7 Marathon Fisherman's Hospital 50 Marathon Kmart 51.7 Marathon South Wind Bldg. 53.2 Marathon San Pablo Church 58 Grassy key Wild Bill's 59 Grassy key 1o10's 61 Hawks Cay Water's Edge Restaurant 62.9 Coral Key Coral Key 68.5 Layton City Hall 70 Fiesta Key Aqueduct authority 73.8 Lower Matecumbe Caloosa Cove Marina 75 Lower Matecumbe Columbus Drive 80 Upper Matecumbe Hampton Inn / Majestic Gas Station 81.5 Upper Matecumbe Hurricane Monument 84.2 Plantation Key Holiday Isle 86 Plantation Key DOT Scale House 88.4 Plantation Key Professional Bldg. 90 Plantation Key Coral Shores High School 92.6 Tavernier Corner of US1 and Burton 96 Key Largo Silver Shores 99.5 Key Largo Waldorf Plaza 101.5 Key Largo Kmart Plaza 102.8 Key Largo Entrance to Penne Kamp 106 Key Largo Rear of Circle K 106 NOTE: Stops timeline will be determined based on situation response needs. ANNEX 11- 11 11. PREPAREDNESS K. VOLUNTEERS Monroe County Emergency Management believes that "strengthening the Florida Keys communities through volunteerism and service" is not just a mission statement; it's a way of life. Now, more than ev- er, the Florida Keys residents of all ages are ready to answer the call and lend a hand. In order to accomplish this mission, it was recognized that a clear message needed to be formulated by Monroe County Emergency Management Department and anyone interested in becoming members of Monroe County Volunteers forts may do so by contacting the Emergency Management Department. The Department will ensure that all volunteers are part of various applicable emergency preparedness meetings, training and workshop sessions as well as exercises. The Department is utilizing volunteers to fill positions at the Monroe County Emergency Operations Center during activations and the REP EOC Tavernier during Radiological Emergency Preparedness exercises. Volunteers are also shelters managers in activated in -county shelters. Volunteer organizations are included in the countywide teleconference calls in the onset of an emergen- cy. It is important for us to know their state of readiness, as well as them being informed of emergency conditions and our needs of their services. Volunteers are included in all exercises, meetings, work- shops and training sessions relative to emergency response and to assist Emergency Management in various roles. Volunteers are primarily mobilized to assist at the designated Disaster Recovery Centers, Emergency Operations Center, Distribution Centers, Etc. Volunteers are also utilized for beach clean- ups and various other missions and are partners in our Radiological Program and regularly participate in our REP drills and exercises. All are trained accordingly. ANNEX II - 12 � ' � � � 1 ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 Information and Planning ESF 6 Mass Care ESF 7 Resource Support ESF 8 Health and Medical Services ESF 9 Search and Rescue ESF 10 Hazardous Materials ESF 11 Food and Water ESF 12 Energy ESF 13 Military Support ESF 14 Public Information ESF 15 Volunteers and Donations ESF 16 Law Enforcement and Security ESF 17 Animal Protection ESF 18 Business and Industry — Pending ESF 19 Damage Assessment - Pending III. EMERGENCY SUPPORT FUNCTIONS (ESFs) 3 111. EMERGENCY SUPPORT FUNCTIONS (ESFs) IV. RECOVERY IV.RECOVERY Monroe County Emergency Management Department is responsible for the coordination of recovery efforts within the county. In the event of a declared incident or disaster requiring the establishment of a Disaster Field Office (DFO), the Emergency Recovery Coordinator or his/her designee will provide a liaison between the County and its Municipalities and the State and Federal DFO representatives. The liaison between the State Division of Emergency Management Recovery Staff and Monroe County Emergency Management Department is the Florida Division of Emergency Management (FDEM) Region 7 Coordinator. The recovery priorities within a community are based on the impact severity, geographical location, highway access to and from the impacted area, current population in the affected area, structural hazard and health hazard, lack of utility access (electricity, water), etc. Recovery Phases a. A community response to disaster impacts follows a "phased approach that includes three general phases: Immediate Recovery (Humanitarian Relief), Intermediate Recovery (Restoration), and Long Term Recovery (Reconstruction) • The recovery phase begins during the response phase and initial focus is on impact assessment. b. Immediate Recovery operations will begin during the response phase of the emergency. The goals of Immediate Recovery are life safety issues and to restore local government services to at least minimal capacity. Immediate recovery activities could include: • Search and Rescue. • Emergency Medical Care. • Safety -Security -Traffic Control. • Food and Water • Restoration of essential services (utilities —electricity/water) • Initial Impact Assessment. • Implement Legal and Financial Procedures. • Emergency Debris Clearance. • Transportation. • Sheltering and Mass Care. • Public Information/Education. • Response Coordination with Municipalities. • Mutual Aid Response. • Volunteer Resource Response. ANNEX 1V - 3 1V. RECOVERY • Emergency Communications. • Temporary Building and Rebuilding Moratoriums. • Enactment of Special Ordinances. C. Intermediate Recovery (Restoration). Typically, activities beginning after life -safety issues and ranging from days to months, and in some cases up to a year plus. Intermediate recovery activities could include: • Reentry • Detailed Community Damage Assessment • Debris Clearance and Removal • Federal Assistance Programs (Individual/Public) • Resource Distribution • Relief Services • Temporary Repairs to Damaged Facilities • Restoration of Public Health Services d. The goal of long -Term Recovery (Reconstruction) is to restore facilities to pre -disaster condition. The major objectives of Long -Term Recovery activities could include: • Environmental Management • Evaluation of Development Regulations • Evaluation of Construction Designs • Evaluation of Infrastructure Designs and Standards • Permanent Repair and Reconstruction of Damaged Facilities • Complete Restoration of Services • Debris Disposal • Economic and Community Redevelopment • Hazard Mitigation • Risk Assessment/Review • Acquisition/Relocation of Damaged Property • Coordinated delivery of long-term social and health services. • Improved land use planning. • Re-establishing the local economy to pre -disaster levels. • Recovery of disaster response costs. • The effective integration of mitigation strategies into recovery planning and operations. 2. Recovery Functions a. Recovery Functions (RFs) represent groupings of types of recovery activities and programs that the County and its citizens are likely to need following disaster. County RFs include: RF #1: Impact Assessment (Disaster Assessment) RF #2: Continuation of Government RF #3: Public Information; Community Relations RF #4: Human Services (Short-term) RF #5: Individual Assistance RF #6: Volunteers and Donations RF #7: Unmet Needs RF #8: Debris Management RF #9: Reentry, Security RF # 10: Health RF #11: Safety ANNEX 1V - 4 IV. RECOVERY RF #12: Repair and Restoration of Public Infrastructure, Services, Buildings (Public Assistance) RF #13: Building Inspections and Permits RF #14: Rebuilding, Construction, Repairs, Restoration RF #15: Housing RF #16: Redevelopment (Planning and Community Development) RF #17: Economic Restoration and Development RF #18: Environmental Concerns RF #19: Mitigation RF #20: Recovery Administration and Finance RF #21: Mutual Aid 3. Recovery Responsibilities a. All County Divisions/Departments: • Review damage reports and other analyses of post disaster circumstances, compare these circumstances with mitigation opportunities, and identify areas for post disaster development. • Initiate recommendations for enactment, repeal, or extension of emergency ordinances, moratoriums, and resolutions. • Recommend and implement an economic recovery program focusing on local community needs. • Recommend zoning changes in damaged areas. • Recommend land areas and land -use types that will receive priority in the recovery and reconstruction process. • Recommend procedural changes for non -vital regulations and development standards to reduce reconstruction time. • Initiate recommendations for relocation and acquisition of property in damage areas. • Initiate a property owner notification program to inform nonresident property owners of damages incurred to their property and any post disaster requirements or restrictions imposed by local authorities. • Evaluate damaged public facilities and formulate reconstruction, mitigation, or replacement recommendations. • Participate in the preparation of a community redevelopment plan. • Make recommendations for new ordinances, plans, codes, and/or standards to assist in recovery from future disasters. b. Certain County Divisions/Departments, Agencies and Organizations will be assigned to lead specific recovery functions as per the Recovery Incident Action Plan. Each "primary" agency will be responsible for coordinating the implementation of their recovery function (RF) and will be responsible for identifying the resources (support departments and organizations) within the RF that will accomplish the post disaster activities. The recovery process involves various county departments having a particular task. This is a joint effort with municipal governments, volunteers, utilities, DOH, and FDOT. The following county departments are crucial to the county recovery process: • Public Works and Solid Waste have a responsibility for debris collection sites, fuel supply control, county facilities clearing and restoration back to functionality. Public Works holds an agreement with debris clearing contractor and coordinates all recovery activities. • Growth Management is responsible for issuing short term/temporary permits to allow residents to make minimal necessary repairs to their homes to make them habitable. • Code Enforcement is the lead agency to do the initial damage assessment and works closely with the permitting group to efficiently and timely begin the recovery process for county residents. ANNEX 1V - 5 1V. RECOVERY • Volunteers are vital to the recovery process, especially after oil spill emergency event — they are trained in beach clean-up and would be activated should such disaster occur. After a natural disaster, volunteers work closely with the American Red Cross, State, FEMA, SBA, etc, to assist those affected by the disaster. • Utilities Have the essential role of restoring power to the county residents and businesses. • DOH has the responsibility, along with Code Enforcement staff, to inspect affected homes for all safety related issues. • FDOT has a role in inspecting all county bridges for safety issues and, in conjunction with the County PW Roads and Bridges for any hazards threatening our State and County roads. Detailed recovery responsibilities are depicted in the Monroe County Recovery Plan on file with Emergency Management. 4. Recovery Incident Action Plan a. Recovery activities are operational in nature and begin while response operation activities are still underway. For most events, these activities will begin in the County Emergency Operations Center (EOC) as staff work to assemble data on the extent of damages. b. As the emergency response phase stabilizes, the Emergency Management Director/EOC begins the coordination of disaster recovery activities and recommends the activation of the Recovery Plan as appropriate. C. Responsibilities may include, but not limited to: • Preparing a redevelopment plan. • Developing procedures to carry out build back policies. • Develop policies that promote mitigation from future damage. • Develop priorities for relocating and acquiring damaged property. d. The Recovery Task Force will develop a specific, more refined recovery incident action plan based on the first draft developed by the EOC Plans Section. This event specific Recovery Incident Action Plan (RIAP), in part, will specify which "recovery functions" are to be activated. The RIAP also defines a phased recovery program with a priority of work plan, i.e. priorities and actions to be takento: • Eliminate life -threatening conditions. • Restore utility and transportation services. • Provide and restore suitable housing conditions. • Resume normal economic activity. • Expedite the securing of financial assistance from both the public and private sectors. • Restore other important County services to normal levels. • Restore the community's physical facilities, both public and private, such as waste collection, street lighting, street cleaning, traffic control, schools, nurseries, day care, etc. • Return of all essential services (i.e., water, sewage, electricity, gas, refuse pickup, etc.). • Return personnel to normal work schedules and assignments. 1101 t1f.11 0 IN XQUILTA 01 The National Response Plan Emergency Support Function (ESF) #14 - Long -Term Community Recovery and Mitigation. a. The National Response Plan Emergency Support Function ESF#14 - Long -Term Community Recovery and Mitigation provides a framework for federal government support to state, regional, local, and tribal governments, nongovernmental organizations (NGOs), and the private sector designed to enable ANNEX 1V - 6 IV. RECOVERY community recovery from the long-term consequences of an Incident of National Significance. This support consists of available programs and resources of federal departments and agencies to enable community recovery, especially long-term community recovery, and to reduce or eliminate risk from future incidents, where feasible. b. The transition from response to recovery will evidence itself through the establishment of the appropriate number and location of Disaster Recovery Centers (DRC). Within these DRC's will be all appropriate personnel (Building inspectors, Code Enforcement, etc.), Federal (FEMA, Florida Windstorm, Small Business Administration, etc.), State (Department of Health, American Red Cross, etc.). These emergency facilities will have advertised dates and times of operations. In the initial phases of recovery, there will be established at predetermined locations, Points of Distribution (POD's) from which food, water, and ice will be distributed until the grocery stores and other food delivering establishments are re-established and up and running. Here too, dates and times of operation will be advertised to the affected population. c. The county will coordinate its efforts with FEMA and any State teams through a variety of means. Such coordination efforts will be conveyed through: (1) Continued, preplanned conference calls (2) The periodically distributed Situation Reports and Incident Action Plans (3) Communications through the appropriate Emergency Support Function groups from either the Primary or Secondary Emergency Operations Center. d. Recovery efforts for undeclared disasters will be local in nature with resources, and funding derived from local venues. Should the appropriate/adequate resources are not available at the local level, a State assistance will be requested. e. The federal ESF Coordinator is the Department of Homeland Security/Emergency Preparedness and Response/Federal Emergency Management Agency. f. Primary federal agencies include: Department of Agriculture; Department of Commerce Department of Homeland Security; Department of Housing and Urban Development; Department of the Treasury; Small Business Administration g. Federal support agencies include: Department of Commerce; Department of Defense; Department of Energy; Department of Health and Human Services; Department of Homeland Security; Department of the Interior; Department of Labor; Department of Transportation; Environmental Protection Agency; Tennessee Valley Authority; American Red Cross Federal Recovery Policies a. Federal ESF #14 recognizes the primacy of affected state, local, and tribal governments and the private sector in defining and addressing risk reduction and long-term community recovery priorities. b. Federal agencies continue to provide recovery assistance under independent authorities to state, local, and tribal governments; the private sector; and individuals, while coordinating activities and assessments of need for additional assistance through the ESF #14 coordinator. c. Federal ESF #14 excludes economic policymaking and economic stabilization. The National Economic Council, the Council of Economic Advisors, and the Department of the Treasury develop all national economic stabilization policy. d. Federal support is tailored based on the type, extent, and duration of the event and long-term recovery period, and on the availability of federal resources. e. Long-term community recovery and mitigation efforts are forward -looking and market -based, focusing on permanent restoration of infrastructure, housing, and the local economy, with attention to mitigation of future impacts of a similar nature, when feasible. ANNEX 1V - 7 IV. RECOVERY f. The federal government uses the post -incident environment as an opportunity to measure the effectiveness of previous community recovery and mitigation efforts. g. Federal ESF #14 facilitates the application of loss reduction building science expertise to the rebuilding of critical infrastructure. 2. Requesting Federal Assistance a. Based on a joint federal and state preliminary damage assessment (PDA) that the ability to recover is beyond local and state capability, the Governor may request federal assistance through a Presidential Declaration. Request packages are prepared by the FL Division of Emergency Management from the damage assessment data. b. Other requests may be made to federal agencies under their own authority from existing or emergency programs, such as the U.S. Small Business Administration (SBA) or the U.S. Department of Agriculture (USDA). The Governor's request for assistance from federal agencies under their own authorities from existing or emergency programs is transmitted directly to the agency or agency administrator involved. The specific assistance, if declared, is then provided directly from the federal agency. C. The request made to the President through the Federal Emergency Management Agency (FEMA) for assistance under the authority of Public Law (PL) 93-288, as amended by PL 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as amended, will be for an "emergency" or "major disaster" declaration. • If the President denies Federal assistance, the cost of recovery would be borne by local and state governments. • If the request is approved by the President and an "emergency" declaration is made, limited assistance will be provided per PL 93-288, as amended. See Section D, this section. • If the request is approved by the President and a "major disaster" declaration is made, a federal -state agreement on commitment and assistance is agreed upon, and various assistance programs are provided. See Sections D, E and F, this section. 3. Recovery Facilities a. A Joint Field Office (JFO) is established to facilitate federal -state coordination of private and public disaster assistance. The Governor appoints (or has previously appointed) a "Governor's Authorized Representative (GAR)" to work in partnership with Federal officials and to represent the state's interests. The President appoints a federal coordinating officer (FCO) to coordinate federal assistance and requests the Governor to designate a state coordinating officer (SCO). The SCO coordinates state and local efforts, working closely with the FCO. b. Disaster Recovery Centers (DRC's) may be established to manage the cooperative effort between the local, State, and Federal government for the benefit of disaster victims (individuals, families and small businesses). Agencies and organizations offering assistance provide representatives to the DRC where disaster victims, through an "entrance/exit interview" process, may receive information and referral to the specific agencies/organizations that can best meet their needs. Application for assistance should initially be made through the national tele-registration hot-line (1-800-462-9029 or TDD 1-800-462- 7585). FEMA, State and local emergency management will jointly determine the locations, dates and times for the operation of DRC's. (1) The Emergency Management Administrator has lead responsibility for coordination with State, pre and post event, on establishment of a Disaster Recovery Center. (2) The Emergency Management Administrator will work with appropriate County staff to identify individuals and groups who will have a support role and/or involved in the establishment of a Disaster Recovery Center. (3) If needed or required the County may request State participation in the establishment of a Disaster ANNEX 1V - 8 IV. RECOVERY Recovery Center. The request will be in the form of a "Mission Request" per State guidelines. Monroe County maintains a Critical Facilities Inventory list. This list is updated annually by Monroe County Emergency Management. ESF 5 consults this list to determine locations appropriate for establishment of a Disaster Recovery Center (DRC). After the event, several potential sites are chosen for a DRC, and ESF 5 designates a team (normally comprised of county, state, and federal representatives) to do an on -site analysis for damages and suitability for a DRC. The County will include, in their Mission Request for the establishment of DRC, mission's request reason, location, availability of resources and point of contact. 4. Temporary Housing a. Housing in the Florida Keys, Monroe County, is a serious on -going issue, whether it be temporary housing, affordable housing or housing of any kind. Monroe County Emergency Management has identified geographically suitable sites for large-scale temporary housing operations, such as tent cities. Division of Growth Management recommends sites for temporary placement of mobile homes The decision to establish large-scale temporary housing sites will be made by the County Administrator, in consultation with the BOCC, should the need arise. The American Red Cross provides temporary/emergency housing for a limited period of time after an event. The American Red Cross places disaster victims in need of temporary/emergency housing in a local hotel for a maximum of seven days. C. DAMAGE ASSESSMENT FUNCTIONS Phase 1: Situation Reports, "A Quick Overview of What Happened." a. During the first 24 hours following the occurrence of disaster, the Emergency Operations Center (EOC) will be the focal point for the initial situation/damage reports as provided by Monroe County, County entities and various other disciplines. These initial reports form the basis for the County's emergency proclamations, and requests for assistance from the State and Federal government. Critical information includes: locations of injuries, deaths, damages; types and extent of damages; local resources available; assistance needed. 2. Phase 2: Damage Assessment Teams, "A Closer Look at What the Needs and Priorities Are." a. Pre -planning for damage assessment is an ongoing process. Procedures and teams must be in place before the disaster event occurs. Successful damage assessment begins immediately and continues through the recovery phase. Damage assessment is conducted separately from life saving and property protection operations. b. Methods of damage assessment include: • Spot Reporting, Initial Reports: Key information as to the nature and extent of the disaster and a description of the affected area allows the EOC to map, record and direct response to critical areas. Information may be obtained by radio and telephone from emergency personnel on scene (rescue, law, fire, public works), home owners, businesses, etc. • Aerial Inspection (Fly Over): Weather permitting, aircraft are utilized for initial damage assessments ("spot reporting"), and later for more detailed assessments. Input can be written observer logs, photos, or video. • Drive -by Survey: Disaster assessment teams drive through all affected areas visually gathering data on the number of individual homes, apartments, mobile homes, businesses, public buildings, public infrastructure, critical facilities, etc. that have been damaged or destroyed. • Detailed Survey of Areas: A more detailed assessment of the damaged areas through telephone, mail or personal interviews. ANNEX 1V - 9 IV. RECOVERY Phase 3: State/Federal Damage Assessment Teams, "Validation of Damages, Repairs, and Costs." a. Because Federal funding may be involved, and as part of the Public Assistance application process, State and Federal damage assessment teams will identify and validate damaged property in public infrastructure, define the scope of repairs, and determine repair or replacement costs. A timely and well -managed Monroe County damage assessment will demonstrate Monroe County leadership, and will enable the state/federal assessments teams to do their job faster, maximizing public assistance benefits. 4. Monroe County Damage Assessment Procedures a. Organization for preliminary damage and impact assessment will be made in preparations of the appropriate teams to enter the affected area(s) as quickly as possible. b. Impact assessment teams will be deployed into the affected area(s) to assess damage to critical facilities and services. Damage assessment teams will be deployed into the affected area(s) to assess damages to residential dwellings, public facilities and businesses to validate and support a request for a presidential disaster declaration. The damage assessment process starts with an initial damage assessment performed by Monroe County Damage Assessment Team in cooperation with other organizations and resources within the county, such as the American Red Cross. Only after it has been determined that the county does not possess the resources, is a mission request for support sent to the State. The executive determination to request assistance outside the county is made by the Emergency Management Department Director. • In some cases of a catastrophic disaster, the internal emergency operations system performs the first damage assessment. If a local disaster declaration is issued, the Emergency Management Department Director may submit a request for assistance to the Governor via the State DEM. • If the Governor determines the State will require Federal assistance in dealing with an incident or disaster, a request is submitted to FEMA Region IV. FEMA, in cooperation with the State DEM, then assembles a preliminary damage assessment team. The County, in conjunction with both the FEMA and State teams, assembles a team to provide direction and logistical support. The tripartite team then verifies the extent of damage attributed to the incident and submits a recommendation to the FEMA Regional Director, who, in turn, submits the recommendation to the FEMA National Director in Washington. The National Director then prepares a Memorandum of Recommendation for the President, who makes the Federal Declaration. d. Requests for aerial assessment teams to perform aerial inspection of the affected County's area(s) will be submitted immediately following hazard conditions submission. Aerial reconnaissance will be used for damage assessment when the damaged area is extensive enough to make it the most viable means for large-scale observation. Ordinarily a County representative will take part in the aerial reconnaissance, and will report back to the EOC with details of damaged areas and any special situations noticed during the flight. • A Drive -by inspection is used to survey a relatively large area at close range. Car, TV, airboat, outboard, or whatever type of ground -based transportation is most appropriate to the area being assessed will do these inspections. Drive -by county assets and other resources within the county, such as the American Red Cross, Fire Rescue, Law Enforcement, etc., will initially conduct assessments. State and Federal assessment teams will be used once they arrive in the county. ESF 5 will coordinate damage assessment teams from all sources. • Walk-through assessments are often necessary when the assessment needs to be detailed and specific. ESF 5 coordinates walk-through assessment teams from county, state, and federal resources as necessary. ANNEX 1V - 10 IV. RECOVERY e. Short tern recovery starts with the initial damage assessment. In this phase, temporary measures are put in place to protect the fabric of society and impose a community structure, which enables the population to assume some sort of normalcy. The second phase is called long tern recovery, and begins with the first permanent repair to the infrastructure. • The Monroe County Damage Assessment Teams are responsible for gathering initial assessment information and reporting it to ESF 5 and Emergency Management Department. f. Economic injury is first assessed on a regional scale when aerial and windshield damage assessment teams deploy and report back to ESF 5. A rough assessment is made regarding structural damage to businesses and residences, as well as public facilities. • Economic injury is assessed on an individual scale on a case -by -case basis, as individuals contact local, state, and federal agencies for assistance. ESF #5 coordinates with ESF #15 and all state and federal representatives to document the types of assistance being requested and the number of people and dollar amounts of assistance that are made available to them. g. Long-term economic injury is assessed and addressed after recovery operations begin. The MCEOC provides damage assessment information to the county leadership; this information includes resources needed for debris clearance; damage to water control facilities; damage to transportation routes (roads, streets, bridges); damage to public and private utilities; damage to recreational areas. The county leadership also looks at the number and types of businesses and residences that have sustained major damage. In Monroe County, if a home sustains damage equal to or greater than fifty -percent of its value, it must be rebuilt to current, more stringent codes. h. Information regarding the severity of the disaster and the public's needs is obtained during aerial reconnaissance, windshield assessments, and walk-through assessments. The information is essential for requesting federal assistance and for allocation of local resources for recovery operations. i. After the M.C. Damage Assessment Team conducts an initial damage assessment, a report is generated and forwarded to the State EOC. At that point, a joint state and local preliminary damage assessment is scheduled, and may include the Federal Emergency Management Agency. This joint assessment validates the initial assessment and is the basis used for a Presidential Disaster Declaration request. • When Preliminary Damage Assessments have delineated the areas and extent of damage, ESF 5 will establish locations for Disaster Recovery Centers (DRCs). The number and composition of county, state, and federal agencies appropriate for each DRC will be determined accordingly, and ESF 5 will coordinate with all appropriate ESFs to ensure resources are available at all DRCs to support operations. ESF 2 will establish communications for all DRC sites. ESF 14 will notify the public, using press releases and local radio stations, of the locations of the DRCs and the assistance available. • Monroe County maintains a critical facilities inventory list, which includes sites appropriate for DRCs, landing zones for Rapid Impact Assessment Teams (RIATs), staging areas, and sites appropriate for other types of coordinated assistance. When a disaster occurs of such magnitude that it could result in a Presidential Declaration, a damage assessment of public and private property will be required for each affected political subdivision in the county to determine the extent of damage. This information will provide a basis for determination of actions necessary, establishment of priorities among essential actions and allocation of county and local government resources in the disaster area during the early stages of the recovery effort. The damage assessment process will expedite relief and assistance if promptly implemented (Preliminary damage assessment must be ANNEX IV - 11 IV. RECOVERY completed within the first 24 hours of the emergency event and reported to the EOC or the Emergency Management Department). 1. Types of damage assessment: a. Immediate - for rapid assessment of what has happened jurisdiction -wide to prioritize initial response activities and determine the immediate need for outside assistance; and b. Post -disaster - to document the magnitude of private and public damage for planning recovery activities and to justify requests for state and federal assistance. 2. The collection of damage information begins with the initial response phase to an event and continues long after the response is over. During and after any major event, it is very important that timely and accurate assessments of damages, remaining capabilities and needs are received by the EOC. This information is used to manage immediate response as well as short and long term recovery issues. Damage assessment is conducted separately from life saving and property protection operations. a. Municipalities in Monroe County are full partners in the damage assessment process for the County. Policy, and mutual training provide mutual damage assessment coordination. Municipalities report their damage and needs assessments to the County EOC or the County Emergency Management Department. The County EOC provides appropriate feedback to the municipalities. 4. Other public agencies are requested to utilize their communications capabilities to receive additional damage and situation information and to report this to the EOC. E. TYPES OF FEDERAL ASSISTANCE Assistance under a declaration of "EMERGENCY" is specialized assistance to meet a specific need and is generally limited to those actions which may be required to save lives and protect property, public health, safety, or to lessen the threat of a more severe disaster. (Note: Under 44 CFR, subpart E, a five (5) million dollar cap for debris removal and emergency management measures.) Examples of emergency assistance are: • Emergency mass care, such as emergency shelter, emergency provision of food, water, medicine, and emergency medical care. • Clearance of debris to save lives and protect property and public health and safety. • Emergency protective measures, including: Search and rescue; Demolition of unsafe structures; Warning of further risks and hazards; Public information on health and safety measures; Other actions necessary to remove or to reduce immediate threats to public health and safety, to public property, or to private property when in the public interest. • Emergency connnunications. • Emergency transportation. • Emergency repairs to essential utilities and facilities. Assistance under a declaration of "MAJOR DISASTER" provides a wide range of assistance to individuals and/or to local and state governments and certain non-profit organizations. See Sections E and F this section. la 11 LTA I 111yaII:[.Y.�F.` ILK ►�[K7:I111% /:��%Y�I:a�/ C�7�[:� Following a Presidential Declaration, authorizing Individual Assistance, an Individual Assistance Officer will coordinate, with a federal counterpart, all related individual assistance programs as defined in the state and federal administrative regulations. ANNEX 1V - 12 IV. RECOVERY Applications for Individual Assistance are made through the National Tele-registration Program or at the designated Disaster Recovery Center(s) (DRCs). Community Outreach Representatives, Florida DEM and FEMA personnel operating out of Disaster Recovery Centers will visit impacted areas and victims of eligibility and available assistance. Disasters that do not warrant a request for Individual Assistance as part of a Presidential Disaster Declaration may meet criteria for various other assistance, such as SBA Disaster Loans. 1. Individual Assistance Pro rg ams • Temporary housing, until alternative housing is available, for disaster victims whose homes are uninhabitable. Home repair funds for uninsured losses may be given to owner -occupants in lieu of other forms of temp. housing assistance, so that families can quickly return to their damaged homes. Other forms of assistance include rental assistance up to 18 months and/or use of mobile homes. • Disaster unemployment assistance and job placement assistance for those unemployed as result of a major disaster and who have used up their regular unemployment benefits. • Individual and family grants to help meet disaster -related necessary expenses or serious needs when those affected are unable to meet such expenses or needs through other programs or other means. • Legal services to low-income families and individuals. • Crisis counseling and referrals to appropriate mental health agencies to relieve disaster -caused mental health problems. • Loans to individuals, businesses, and fanners for repair, rehabilitation or replacement of damaged real and personal property and some production losses not fully covered by insurance. • Agricultural assistance, including technical assistance; payments covering a major portion of the cost to eligible farmers who perform emergency conservation actions on farmland damaged by the disaster; and provision of federally owned feed grain for livestock and herd preservation. • Veterans assistance, such as death benefits, pensions, insurance settlements, and adjustments to home mortgages held by the Department of Veterans Affairs (VA) if a VA -insured home has been damaged. • Tax relief, including held from the Internal Revenue Service in claiming casualty losses resulting from the disaster, and state tax assistance. • Waiver of penalties for early withdrawal of funds from certain time deposits. • The Cora Brown Fund, to assist victims of natural disasters for those disaster -related needs that have not been or will not be met by other programs. 2. Other programs can include: • Low Interest Deferred Payment Loan Program, available to home owners and rental property owners for repair or reconstruction of real property damaged or destroyed in a natural disaster. Applicants must first exhaust insurance or all other federal and state disaster assistance in order to qualify. • Housing and Urban Development Program, offered to low income applicants. Program will pay a percentage of rental costs for a maximum of eighteen months. • Social Security Assistance, help in expediting delivery of checks delayed by the disaster, and in applying for social security disability and survivor benefits. • Emergency Individual and Family Needs, emergency food, clothing, shelter, and medical assistance may be provided to individuals, families having such needs as a result of the disaster. • Contractor's Licensing, guidance in obtaining licensed contractors to assist home owners in repair or restoration of damaged property. • Insurance Information, advice to persons on insurance requirements, claims, and problems with settlement. ANNEX 1V - 13 IV. RECOVERY • Consumer Fraud Prevention, a program to obtain consumer advice, and to report consumer fraud and price gouging. • Hurricane Andrew Trust Fund. Note: See Attachment 1, "Disaster Programs for Homeowners, Renters, and Business Owners" for further details. t -\ \ The Public Assistance Program is intended to help repair or replace damaged/destroyed public property and infrastructure. After a Presidential Disaster Declaration, FL Division Emergency Management and Federal Emergency Management Agency (FEMA) will join Monroe County in determining the extent of damages and will conduct "Applicant's Briefings" to clarify public assistance requirements, procedures, and eligible projects. Typically, the federal government can provide a minimum of 75% of the funding for the recovery work that FEMA rules as eligible, while the State may provide 12.5 % reimbursement. Other eligible projects can be found in the Florida Department of Community Affairs: Handbook for Disaster Assistance, Section V. A. 1. Project Applications The Project Application is the document which summarizes total dollar cost of all public assistance, and incorporates required assurances and agreements between Monroe County, the FL Division Emergency Management and the Federal Emergency Management Agency. Details on eligible projects are found in the Florida Department of Community Affairs: Handbook for Disaster Assistance, Section V. A. 2. Project Worksheets The basis for Project Applications are the "Project Worksheets" which identify the damaged property, define the scope of work, and establish the cost of repair or replacement. These are prepared by a Monroe County/state/federal team. The Project Worksheets may be supported by engineers or contractor estimates, photographs, maps, and other appropriate data. The scope of work, as outlined on the Project Worksheet, is the guideline for determining eligibility. 3. Public Assistance Flow Chart Public Assistance Flow Chart STEP 1 STEP ? STEP 3 Applicants' Kickoff Project Worksheet Briefing Meeting Preparation STEP 4 FEMA/State Review STEP 7 STEP 6 STEP 5 Completion of Initial Obligation of Work Payments Approved Projects STEP 8 Final Inspection/ Certification STEP 9 STEP 10 Final Single Auditit HAct Payment Requirements STEP 11 State Approval of Audit ANNEX 1V - 14 IV. RECOVERY 4. Monroe County responsibilities include: • Compiling a list of all sites where damage occurred. • Documenting all the damage. • Coordinating the damage survey team(s). • Reviewing and signing all Project Worksheets. • Selecting project funding options. • Project management. • Preparing reports and documentation. • Participating in final inspections. • Participating in audits. • Providing insurance for approved projects. 5. Other forms of Public Assistance which may be made available under a Presidential declaration of a major disaster include: • Use of federal equipment, supplies, facilities, personnel, and other resources (other than the extension of credit) from various federal agencies. • Community disaster loans, payment of school operating expenses, repairs to federal -aid system roads, repairs to projects. 6. Federal requirements tied to financial assistance: • The Disaster Relief Act of 1974 requires that an applicant, for assistance for the repair or restoration of damaged public or private nonprofit facilities, shall purchase and maintain such insurance as may be reasonably available, adequate and necessary to protect such facilities against future loss. • The applicant must also comply with appropriate hazard mitigation, environmental protection, flood plain management & flood insurance regulations as a condition for receiving federal disaster assistance. Monroe County Emergency Management Department will have the lead responsibility for local coordination of all Individual and Public Assistance functions including the Public Assistance Kick -Off Meeting with the federal government. A Planner will serve as liaison to FDEM and FEMA to facilitate implementation of the Public Assistance process including project, grant, and financial management. • Information and assistance from the appropriate agencies (i.e., OMB, Growth Management, Public Works, etc.) will support this process. During the Recovery and Long -Term Recovery phases, immediate life safety needs have already been addressed. Mutual Aid, voluntary organizations and other private sector groups continue to augment or extend the abilities of Monroe County to assist disaster victims by providing donated goods and volunteer services. Monroe County Emergency Management Department is responsible for the coordination of identifying UNMET NEEDS within the County and it's entities and the coordination of requisite actions. • Identify any disaster -related losses experienced by County disaster victims that cannot be provided for by the programs available from local, state, or federal government agencies due to the victim's ineligibility for such services or the unavailability of the goods or services. • Refer families and individuals who have unmet needs to appropriate persons or agencies. ANNEX 1V - 15 1V. RECOVERY • As appropriate, coordinate with ESF # 6 to provide donated goods and volunteer services to supplement governmental assistance. Sources of resources include: - Governmental agencies - Voluntary agencies: VOAD, FIND, ARC, Salvation Army - Churches - Nonprofit organizations: United Way - Businesses and corporations Monroe County Social Services maintain Special Needs registry and is responsible for the contact, pick- up, transportation and safe return of all individuals listed with them. Monroe County Health Department is responsible for providing care for Special Needs clients. Listing is separated into county geographical area (Upper Keys, Middle Keys, and Lower Keys) and contains the number of clients in those areas. After an emergency event, Social Services obtains a damage assessment report on which they base their decision to return, or continue to shelter, those residents that are in their care. If resident's home is safe, the person is transported back home. Power and water must be also restored to the residence, prior to the person's return. Additionally, if the client has a caregiver is notified of the client's return. mmn N 0 R9111Pill► It 19 1 : ►I ► ' The NFIP is a federal program enabling property owners to purchase insurance protection against losses from flooding. This insurance is designed to provide an insurance alternative to disaster assistance to meet the escalating costs of repairing damage to buildings and their contents caused by floods. Until recently, such coverage was generally unavailable from private -sector insurance companies. Participation in the NFIP is based on an agreement between local communities and the federal government which states that if a community will implement and enforce measures to reduce future flood risks to new construction in special flood hazard areas, the federal government will make flood insurance available within the community as a financial protection against flood losses which do occur. No assistance for any facility will be available in future disasters, unless the required insurance has been obtained and maintained. Should Monroe County receive public disaster assistance, a Hazard Mitigation Program will be required to pursue mitigation measures to help ensure against similar damage in the future. 1111121 1111111,11006511311010V 1. Information The delivery of information to the affected population regarding portability of water, relief assistance, return to evacuated areas, etc., is essential to assure that resources and services reach those who need them. Therefore, it is important that this type of information is centralized, before multiple organizations or governments release any potential misinformation. All emergency information announcements from all agencies will be made through the Monroe County EOC. 2. Ordinances • Regulatory controls will, most likely, be necessary to protect the health and safety, and to limit activities which would otherwise be permissible (i.e., curfews, sales of particular items, control of vendors' pricing ANNEX 1V - 16 IV. RECOVERY of essential merchandise, etc.) Specific ordinances will be required to accomplish these objectives to further circumscribe and support the Governor's executive orders regarding these concerns. 3. Prohibition a. In the aftermath of a major emergency, many areas will be devastated and unprotected. Many high priority emergency operations will be performed during the relief phase of emergency response. Strong control over access, ingress, and egress to the affected area will be implemented, in order to confine the security risk to the affected locations, and to minimize the impact on response operations by reducing road traffic. A very stern prohibition and control policy will be implemented in the immediate aftermath of a major emergency event, and will be maintained until adequate levels of services and infrastructure are obtainable to support the returning population. 4. Support Facilities a. There are 3 airfields within Monroe County that would enable aircraft landings, and 8 military facilities, 2 of which would be able to assist in landing efforts. There are 36 designated staging areas in the county. b. Refer to the "Monroe County Critical Facilities Inventory" manual for detailed information. 5. Infrastructure a. State Division of Emergency Management representatives will provide detailed instructions regarding the requirements and responsibilities of being an eligible applicant. Upon completion of this applicant session each potential applicant will submit a Notice of Interest (NOI) which is then sent to the State capitol for review and approval. Upon its approval, an applicant number will be assigned and the application will be returned. b. At a pre- designated time, the eligible applicants will be reassembled and asked to sign a contractual agreement, which outlines the performance requirements. Upon completion of the contract signing the responsibilities of the EOC terminate relative to the individual grants. 6. The Monroe County Risk Management Department handles all insurance coordination procedures. 7. All administrative procedures are coordinated, processed through, and regulated by and through, the Monroe County Department of Management and Budget (OMB). 8. The Monroe County OMB coordinates the development of support staff. 9. Procedures for employing temporary staff are found within the MC Employment Guidelines Procedures and are initiated by the Employee Services Director or County Administrator. 10. Building inspectors utilization procedures may be found within DEM and FEMA Survey/Reporting Procedures. State/FEMA- appointed and authorized engineers perform such certification or damage substantiality. 11. Collections of information for the preparations of Damage Survey Reports is the responsibility of the Monroe County Growth Management through the Monroe County Damage Assessment Team. ANNEX 1V - 17 IV. RECOVERY �:� �► Monroe County has designated debris staging areas and contracts are in place for the emergency removal and disposal of debris in each of these areas. Staging, sorting, and disposal sites have been identified throughout the County. Debris removal in Monroe County is the responsibility of the Monroe County Division of Public Works 1. DEBRIS REMOVAL / CLEAN UP a. Monroe County Public Works (PRIMARY) Monroe County Public Works has developed and maintains a detailed Debris Management Plan. This plan describes roles and responsibilities associated with debris removal and management, including the roles of contract and private agencies. It also details the procedures necessary to ensure compliance with federal reimbursement; legal and environmental issues, record keeping, and coordination with state and federal agencies. The plan specifically identifies debris storage areas, and provides standard operating procedures to describe collection and separation, storage, and removal /disposal of debris. • County Recovery Function: To properly separate and dispose of debris from construction or demolition of dwellings. b. Monroe County Engineering • County Recovery Function: Engineering is responsible for securing the necessary environmental waivers and legal clearances for debris removal and disposal for public property only. c. Monroe County Solid Waste (SUPPORT) • County Recovery Function: The removal of debris from private properties. 2. ENERGY INFRASTRUCTURE RESTORATION a. Keys Energy Services and Florida Keys Electric Cooperative (PRIMARY) • County Recovery Function: Florida Keys Electric Cooperative (FKEC) and Keys Energy Services (KES) will be responding to and conducting recovery efforts regarding power shortages and disruptions in the supply and delivery of electricity, and other forms of energy and fuels. These utilities will determine the extent of electric power and fuel systems' damage, energy supply, and needs assessment and identification of required resources. b. Florida Power and Light (SUPPORT) • County Recovery Function: Will communicate with FKEC and KES as to the extent of any damage to the Tie Line from the mainland and provide estimates of the time needed to restore electrical service to the residents serviced by FKEC and KES. ANNEX 1V - 18 IV. RECOVERY 3. COMMUNICATIONS a. The Monroe County Emergency Communications Department (PRIMARY) • County Recovery Function: This department will determine the extent of damage to the existing communications system(s), provide an inventory of available communication equipment and resources, identify and implement necessary emergency communications systems, and coordinate the deployment of trained operators and technicians to pre - determined staging areas to assist state, federal, and local emergency communication resources. Through the designated MC Public Information Officer, efforts to educate the public as to the current status of the recovery effort and available assistance will be comprised of information releases, suchas: • The types and locations of emergency assistance available, the personnel contacts, telephone numbers, location(s), and the hours of operation of the various services, e.g., Disaster Recovery Centers, Small Business Administration, Rumor Control, missing persons information, etc.; • The State of Florida Department of Health mental and physical health services such as crisis counseling, medical and physical "health notices," e.g., boil water orders; • Monroe County Sheriff's Office notifications of current restricted areas, curfew orders, travel restrictions, etc.; • Local church organizations, the Salvation Army, and the American Red Cross will provide information regarding their respective locations and contact numbers for such services as food disbursement (mobile canteens), voucher distribution centers, counseling services, shelter status, etc.; • The Monroe County utility companies (the Florida Keys Electric Cooperative and the Keys Energy Services) and the Florida Keys Aqueduct Authority will provide information regarding the current status of their respective services, as well as the estimated times of power or water supply restoration. • Procedures for providing local assistance to the State and Federal Government relative to the implementation of DCAs, RIAT teams, staging areas, and other sites for coordinated assistance may be found within the appendix regarding Critical Facilities. • Monroe County has established sites, strategically located throughout the County, which may serve as Disaster Recovery Centers (DRCs). Each DRC will be set up with resources that parallel those at the EOC. The Monroe County Social Services Department maintains a list of special populations. Each DRC Administrator will act as liaison with the EOC regarding all issues related to the individual Disaster Recovery Center (DRC) operations. 2. The local resources that may provide information and referral in the Disaster Recovery Center (DRC) are: • Monroe County Emergency Management • Volunteer County Employees • Monroe County Health Department • American Red Cross • Monroe County Social Services • Salvation Army ANNEX 1V - 19 IV. RECOVERY N. EMERGENCY HOUSING Housing in the Florida Keys, Monroe County, is a serious on -going issue, whether it be temporary housing or affordable housing of any kind. Monroe County Growth Management has identified geographically suitable sites for large -scale temporary housing operations, such as tent cities or temporary housing mobile home parks. (Refer to the list of State Parks and Campgrounds.) The decision to establish large scale temporary housing sites will be made by the Growth Management Director and County Administrator, in consultation with the BOCC and Emergency Management, should the need arise. The American Red Cross provides temporary /emergency housing for a limited period of time after an event. The American Red Cross places disaster victims in need of temporary emergency housing in a local hotel for a maximum of seven days. 11�K 10A 1116 Wd R N The overall County Community Relations Coordinator is the Monroe County Emergency Management Senior Planner. Monroe County has its' own unique responsibilities due to the government structure. Monroe County Social Services has the responsibilities to oversee the Special Needs community needs. The Special Needs coordinator maintains the Special Needs Registry and ensures that all those registered are contacted prior to the emergency event regarding their transportation, sheltering or other needs. They also have a list of those clients' caregivers which they communicate with after the emergency event and coordinate the safe return of all evacuated/sheltered. The Emergency Management Sr. Planner communicates with the volunteer agencies regarding donations and serves as liaison between those agencies and County and State, He /she also coordinates any community relations needs with municipalities and various other county entities critical to the county recovery efforts. The County FEMA coordinator, in conjunction with the Emergency Management Department, is responsible for communication with the State and FEMA after an emergency event regarding all PAAA issues. He /she also keeps clear and open communications with the five municipalities. Emergency Management will contact municipal Emergency Managers as well as the City Managers requesting they coordinate all needs and activities with the County EM. Municipal EM Managers and municipal managers are the designated community leaders for emergency preparedness, response and recovery efforts. UMIr YI IIT"I "L 1 LI I Emergency Response Agencies 2. Recovery Phase Levels ANNEX 1V - 20 IV. RECOVERY Attachment 1 ■ � M The following agencies are those which, are part of the emergency response teams and those which, may be asked to report to the Emergency Operations Center to coordinate with Emergency Management in assistance efforts: Communications Department Florida Highway Patrol Sheriffs Office City of Marathon Fire Marshal State Parks Representatives Fire /Rescue Fish and Wildlife Conservation EMS The Salvation Army Tourist Development Council AT &T Safety Manager Florida Keys Aqueduct Authority Public Works Florida Keys Electric Cooperative Technical Services Keys Energy Department of Public Health Port and Transit Authority Growth Management Wireless Communications Providers Environmental Management Florida Power and Light Community Services Division Fuel Distributors Management Services Division TCI Cable Purchasing NAS Boca Chica Office of Management and Budget Social Services Airport Management County Attorney Ocean Reef Public Safety School District Mosquito Control Federal Emergency Management Agency City Of Key West Military Branches City of Key Colony Beach US Customs Department of Professional Regulations US Coast Guard City of Layton Florida Keys National Marine Sanctuary Village of Islamorada The American Red Cross RACES Operators Florida Department of Forestry Florida Division of Emergency Management Florida Department of Transportation Florida Department of Law Enforcement ANNEX 1V - 21 IV. RECOVERY Blank Intentionally ANNEX 1V - 22 IV. RECOVERY Attachment 2 RECOVERY PHASE LEVELS A. • Search and Rescue • Emergency Medical Care • Safety- Security- Traffic Control • Initial Impact Assessment • Implement Legal and Financial Procedures • Emergency Debris Clearance • Transportation • Sheltering and Mass Care • Public Information/Education • Response Coordination with Municipalities • Mutual Aid Response • Volunteer Resource Response • Emergency Communications • Temporary Building and Rebuilding Moratoriums • Enactment of Special Ordinances B. • Reentry • Detailed Community Damage Assessment • Debris Clearance and Removal • Federal Assistance Programs (Individual/Public) • Resource Distribution • Restoration of Essential Services • Relief Services • Temporary Repairs to Damaged Facilities • Restoration of Public Health Services C. • Environmental Management • Evaluation of Development Regulations • Evaluation of Construction Designs • Evaluation of Infrastructure Designs and Standards • Permanent Repair and Reconstruction of Damaged Facilities • Complete Restoration of Services • Debris Disposal • Economic and Community Redevelopment • Hazard Mitigation • Risk Assessment /Review • Acquisition/Relocation of Damaged Property ANNEX 1V - 23 IV. RECOVERY Blank Intentionally ANNEX 1V - 24 LIMM V. CONTINUITY OF OPERATIONS (COOP) 1 ! y 1 1 Monroe County requires each division/department to develop a COOP to ensure the continued performance of minimum essential functions during a wide range of potential emergencies or a situation that might disrupt normal operations. This is accomplished through the development of plans, comprehensive procedures, and provisions for alternate facilities, personnel, resources, inoperable communications, and vital records/ databases. Each Division /department will make an independent determination of their mission - essential functions and will prepare the documents and procedures applicable to their COOP based on their unique organization operations and functions. IC 1 DLVA DI Im ' I a 01110 0 1 1 11111 1 : 31 ► ' Monroe County Division /Departments are directed to develop and maintain a division/department COOP and program that: • Is compatible with this CEMP • Ensures the division/department is prepared to respond to emergencies, recover from them, and mitigate against their impacts • Assures that the division/department is prepared to provide its critical services in an environment that is threatened, diminished, or incapacitated • Ensures the safety and welfare of all employees both during and after an emergency situation • Provides a means of information coordination to ensure uninterrupted communications to and from elected officials, division/department management, critical customers, employees and citizens • Provides timely direction, control and coordination of division /department critical functions before, during and after an event • Provides a mechanism for the prompt notification of all division/department personnel during an emergency situation • Establishes time - phased implementation procedures to ensure operational capability within 12 hours of activation, and continued performance of mission essential functions for up to 30 days • Identifies alternate facilities and outlines procedures forrelocation • Identifies vital records and outlines procedures for protection and reconstitution • Facilitates the return of division/ department critical functions to normal operating conditions as soon as practical based on circumstances and the threat environment • Coordinates with the County's Information Technology department to reconstitute, as rapidly as possible, IT systems that are adversely affected due to an emergency or disaster. ANNEX V - 3 V. CONTINUITY OF OPERATIONS (COOP) Sensitive information (such as special County / division/department vulnerabilities, personnel information, etc.) will be available only to the applicable Division/Department Head, the County Administrator, and Emergency Management Department. Such information will not be otherwise disseminated without approval of the County Administrator or other office having responsibility for the collection and protection of this information. A division/department COOP is activated anytime an emergency event impacts the division /department and/or a division/department's facility is declared unusable for normal operation. Mission - essential functions are those actions required by law or statute that must be provided regardless of the mission - limiting event. For purposes of this COOP, mission - essential functions are those critical activities of the County that cannot withstand a 30 -day hiatus. Neither all division/departments nor all functions within a division/department are necessarily mission - essential under this definition; however each division /department will create their list of prioritized, mission - essential functions that will be provided to the County Administrator for review and incorporation into this plan. 13WK1100 rd W DI WT110, Personnel in affected buildings will report to pre - designated off -site locations for personnel accountability. Essential staff personnel report to appropriate pre - determined location(s) to recover mission - essential functions in accordance with their Division/Department COOP. • During COOP contingencies the County Administrator will determine the hours of work for essential staff. Personnel not directly involved in response, recovery, and mission essential functions fall under two broad categories: (a) Standby Personnel. Personnel who will be directed to remain at home in standby status (at current rate of pay and benefits) until provisions are made for their return to work. (b) Disaster Assistance Personnel: Those who are identified as having special skills that can be used in support of response, recovery, and other functions in accordance with their skills. aill W&W N Lxv 1► Emergencies, or specific threats of emergencies, may affect the ability of Monroe County Government to perform mission - essential function from any or all County facilities. Such emergencies fall into two general categories: • Single County government facility closed to normal business activities as a result of an event or credible threat of an event that precludes access to or use of that facility, or; • A geographical area closed to normal activities as a result of a widespread utility failure, natural disaster, hazardous material event, civil disturbance, or terrorist attack. If one or more facilities are located within this affected geographic area, activation of the COOP may be required. The decision to activate the COOP will be made based on the nature and severity of the incident or threat. Short duration events such as building evacuations may not require activation of the COOP. ANNEX V - 4 V. CONTINUITY OF OPERATIONS (COOP) In an event so severe that normal County government operations are interrupted or, if such an event appears imminent which requires evacuation and reconstitution at an alternate facility or facilities, the COOP will be activated at the discretion of the County Administrator who will immediately inform the County Commission and Emergency Management Director. The Emergency Management Director will notify the State Warning Point, the EOC staff, all allied county agencies, and municipalities. Division/Department Heads will notify their personnel. Designated staff will gather at the Emergency Operations Center (EOC) or pre- designated location. The County Administrator will direct and ensure that mission - essential functions of the closed facility are maintained and capable of being performed until normal operations are re- established. The County Administrator, supported by the Emergency Management Director and the COOP Coordinator, will ensure proper direction and support is provided to implement the COOP and other emergency actions required to ensure degraded mission - essential functions are identified within 2 hours, restored within 12 hours, and continued, as necessary, for up to 30 days. All staff necessary to perform mission - essential functions will need to be contacted and advised to report to the primary facility, an alternate facility, a predetermined secure location, or other location. As incidents may occur with or without warning, during or outside of normal working hours, the County Administrator and Division /Department Heads must be ready to implement the COOP under a full range of possibilities. Should the County or individual division/department receive a warning prior to the event then full execution of the COOP with a complete and orderly alert, notification, and deployment of the assets should occur. The ability to execute the COOP following an event without warning will depend on the nature and severity of the event, the number of survivors, the effects on available personnel, equipment loss, and the infrastructure and resources remaining. Accurate personnel accountability throughout a COOP event is paramount, especially if the incident occurs without warning and during normal working hours. Individual building evacuation plans must provide for complete accountability of staff and authorized visitors. F. TRANSITION TO ALTERNATE SITES When a non - emergency transition to alternate operations is possible, Division/Department Heads will cease operations at the primary facility when operations are capable of being performed at the alternate location. Readiness to conduct mission- essential functions at an alternate location will be transmitted to the EOC who will, in turn, notify appropriate officials (Mayor, County Administrator, County Commission, State Warning Point, allied agencies, etc.) of the alternate location and contact information. Media releases will be prepared in order to notify County employees, the public, County customers and vendors of the alternate location and extent of capability to conduct mission - essential functions and which ANNEX V - 5 V. CONTINUITY OF OPERATIONS (COOP) non - mission- essential functions have been curtailed for the immediate and foreseeable future. Following notification that a relocation of any County government function has been ordered or is in progress, the EOC staff, Director of Technical Services, Communication and the Director of Public Works will take necessary action to implement site- support at the alternate location. a 1 lhmm U Division/Department Heads will report their status to the EOC on a set schedule to allow development of a time line for reconstitution and termination of the COOP. Appropriate plans and schedules will be developed by each division/department that will allow an orderly return to normal operations. The County Administrator will approve all plans and schedules for implementation. ANNEX V - 6 Mass Migration VI. MASS MIGRATION PLAN 111111111111 1111111 11111111111 1111q � -1 1 11 r VI. MASS MIGRATION PLAN A. OVERVIEW The control of immigration into the United States is the responsibility of the United States Department of Homeland Security (DHS). The Department of Homeland Security has created the "Operation Vigilant Sentry" plan to react to any large movement of migrants towards U.S. shores from the South. The plan, developed, maintained and implemented by the Homeland Security Task Force South East, synchronizes response from Local, State, and Federal Officials. Monroe County must be prepared to respond to local reactions resulting from political changes in Caribbean Government. A change in any Caribbean Government particularly that of Cuba has the potential of creating multiple disruptions within Monroe County. Monroe County seeks to protect the rights and safety of residents who wish to respond openly, while also ensuring the normal conduct of commerce, delivery of county services, and daily life in Monroe County. The Monroe County Emergency Management Department has developed a plan with assistance of various agency representatives including the Monroe County Department of Health, Monroe County Sheriff's Office, hospitals and Municipalities. In short, this plan is in place to help mitigate mass migration and control it until it returns to "Normal" levels. This plan is on file with the Monroe County Emergency Management Department. ANNEX V1- 3 VI. MASS MIGRATION PLAN ANNEX Vl - 4 r Re-Entry V11. RE -ENTRY PLAN 1. INTRODUCTION A. Purpose B. Objective C. Situation D. Preparedness E. Response F. Recovery G. Process 11. STAGING AREA A. Staging Area For Essential Personnel B. Essential Personnel In Marked Official Vehicles C. Staging Procedure For Trucks And Other Delivery Vehicles D. Provisions For Essential Personnel (Once Back In The County) E. Re -Entry for Returning Residents F. Staging Area for Returning Residents G. Telephone Number For Re -Entry Information 111. RESPONSIBILITIES A. Division/Department Responsibilities A. Re -Entry Plan Emergency Phone Contacts. B. Monroe County Sheriff s Office. C. Memorandum. ANNEX VII - 3 V11. RE -ENTRY PLAN Blank Intentionally ANNEX V11 - 4 VII. RE -ENTRY PLAN Ar Is E UN Y f�MONROE KEY CST OR9€9A MD49 (305) 294=46641 490 63RD Street Ocean Suite 150 Marathon FL. 33050 Bus: (305) 289 -6018 Fax: (305) 289 -6333 EMERGENCY MANAGEMENT DEPARTMENT M ISSION STATEMEN Protecting lives and property through effective partnerships, planning and response to mitigate the impact of natural, technological and human - related emergencies. The Monroe County Emergency Management Department (MCEMD) is the lead department for coordination of comprehensive emergency preparedness, training, response, recovery and mitigation services in order to save lives, protect Monroe County's economic base and reduce the impact of emergencies. MCEM is a department within the Emergency Services Division and is authorized by Florida Statute 252: Emergency Management. ANNEX VII - 5 V11. RE -ENTRY PLAN Blank Intentionally ANNEX V11 - 6 VII. RE -ENTRY PLAN M The Monroe County Emergency Management Department Re -entry Plan is an operations- oriented plan, and addresses issues involved in the coordination of post- disaster county re -entry of designated essential personnel. The Re -entry Plan describes the basic strategies, assumptions and mechanisms by which the appropriate agencies will mobilize resources and conduct activities within response and recovery operations. This plan is produced in such manner as to remain consistent with the Monroe County Sheriff's Office Re- entry Plan. This plan also addresses the re - entry protocol for returning residents (page 10). 1 1 I To provide the policies and procedures necessary to protect the lives and ensure a safe re -entry for the citizens of Monroe County after an emergency event. To establish a procedure for Monroe County Essential Personnel re -entry immediately after an emergency event. B. OBJECTIVE PUBLIC SAFETY is Emergency Management's primary concern. It is imperative that we ensure safe conditions for the return of all of our citizens. This plan is established for personnel who would be called upon to return into the county immediately after an emergency event (within 24 hours). This special group is comprised of various organizations employees, whom are considered "essential" in their line of work. Their sole purpose is to begin immediate restoration to the county, and /or provide essential services. C. SITUATION Potential man -made and natural disasters that may occur in Monroe County include: • Hurricanes • Floods • Tornadoes • Civil Disorders • Terrorism • Radiological Incidents • Hazardous Materials Incidents • Other A disaster condition may result from any emergency or significant event causing wide spread damage. A disaster event which calls for a "mandatory evacuation" of all citizens and visitors. A disaster event which may result in: • Power failure • Roads damage • Bridges damage • Structures damage (possible total destruction) • Water shortage • Provisions shortage ANNEX VII - 7 V11. RE -ENTRY PLAN • Medical assistance shortage • Medical supplies shortage • Mass casualties • Spread of infection /disease • Other Preparedness involves those activities, procedures, and actions that governments, organizations, and individuals have developed to protect and save lives and to minimize damage. Preparedness is an "insurance policy" against emergencies since we cannot mitigate against every disaster. It is undertaken because mitigation activities cannot keep an emergency from occurring. Preparedness activities include planning, training and exercising to ensure that the most effective and efficient response efforts minimize damages and the loss of life. Response is the first phase that occurs after the onset of a disaster. It includes activities that reduce the probability or extent of injuries or damage such as search and rescue, sheltering, medical care, etc. F. RECOVERY Recovery activities continue beyond the emergency period immediately following a disaster. Their purpose is to return all systems to normal and/or "near" normal conditions. They can be broken down into short-term and long -term activities. a. Short-term activities attempt to return vital human systems to minimum operating standards. Examples may include crisis counseling to help victims of catastrophic loss and debris removal operations. b. Long -term activities stabilize all systems. These include such functions as debris removal, reconstruction of infrastructure, redevelopment loans, legal assistance, hazard mitigation planning, etc. Long -term activities can last for years after a disaster. Essential Personnel Activities are part of a Short-term recovery. This particular assignment will enable the short-term process to continue and once the essential tasks are completed, long -term process to begin. The Emergency Management Department created special badges and car signs, which will be distributed to all essential employees. • Badges range from # 001 to # 1900. Car signs will not be numbered. Each organization has a Point of Contact (POC) who will be responsible for the distribution of badges and signs. Emergency Management Department will maintain a computerized list, which will include the POC's name, address and all relevant phone and pager numbers. The list will include the total number of badges and car signs given to a particular organization and the number sequence (see sample below). ABC Department Mr. John Smith 123 Any Street Anywhere, USA 01234 Ph# 555 -1234 Pager # 123 -4567 Badge #s: 010 — 035 / Car Signs 15 total ANNEX V11 - 8 VII. RE -ENTRY PLAN STAGING AREA [�.yl Kali i►C!'1� 7 9I:� 9C�] 7 �[.X ► : Y�J�I►1 �11� The Emergency Management Department, in conjunction with the Monroe County Sheriffs Office, City of Homestead, and Florida City has selected several sites in the vicinity of Homestead and Florida City, as the staging areas for essential personnel. Returning personnel (those utilizing_ private or unmarked official vehicles who will be traveling on the Florida Turnpike, will be directed by Law Enforcement Officers to get off at the designated exit, and proceed to appropriate staging area (signs will be posted along all routes, and Law Enforcement Officers will be directing traffic). Personnel traveling on US 1 or any other road will be directed to proceed to the same location via . appropriate roadways. All vehicles utilized by essential personnel must display the car sign on the vehicle dashboard. Signs must be in clear view so those Law Enforcement Officers may direct them to the appropriate staging location. Additionally, green badges assigned to the individuals must be attached to their clothing in a clearly visible manner. Any individual riding in a vehicle displaying the designated sign that does not have the assigned badge WILL NOT BE ALLOWED back into the county (i.e. car has a sign on the dashboard and has 4 passengers. Only 3 passengers have a badge. The vehicle will not be allowed to enter, or the individual without the badge will have to exit the vehicle, and stay behind). THERE WILL BE NO EXCEPTIONS TO THIS RULE. Once at the staging location, personnel will await for their departure back to Monroe County. The Monroe County Sheriff s Office Deputies will be providing information relevant to the return, and will be responsible for escorting cars back in groups, and at designated time intervals. Once back in the county, the essential personnel will proceed to their job locations. 1 MIMS Ell IN 1:1111 1 1111 111 1:10 Essential personnel returning back into the county in marked official vehicles, and traveling on the Florida Turnpike will exit the turnpike in Florida City (Exit 1), and once past the law enforcement checkpoint, proceed to re -enter the county. In the event of traffic overflow at the entrance into the county, vehicles will be directed to pre- designated staging areas in Florida City. Note: The Sheriff's Office may use the pre - designated staging areas for any traffic overflow. \ ': 1 : Large trucks will be directed to the south end of the railroad right -of -way, where DOT law enforcement will weigh the truck and determine the type of cargo carried. Weighing of the trucks is necessary due to weight constraints on certain bridges connecting Overseas Highway. The trucks will be prioritized based on type of cargo most critical to recovery efforts. II &I : \ k K91 ta I ►► ► . ► . \ Food, water, shower accessibility, and lodging if necessary will be provided for responding personnel by the Emergency Operations Center. • The assigned 800 # will be THE number to call for directives regarding the above mentioned issues. ANNEX VII - 9 V11. RE -ENTRY PLAN It is important for all residents to obtain their "resident re -entry vehicle decal" in order to be allowed back into the county after an emergency event. There are three (3) types of decals: • Yellow — Upper Keys residents • Blue — Middle Keys residents • Red — Lower Keys residents Decals may be obtained at any DMV or Monroe County Sheriff's Office sub - station locations. In order to obtain the vehicle re -entry decal, proof of residency is required (deed, utility bill, driver's license, etc.). 1: 1111111111 1 li 1 The Homestead Racetrack has been designated as the staging area for returning residents. All vehicles traveling on the Florida Turnpike will be directed, by the Law Enforcement, to that site by exiting at Exit 6 and will be staged according to their re -entry decal (yellow, blue, red). It is recommended that all residents call the Monroe County Emergency Information Hotline at 800 955 -5504 for the county readiness to accept them back. If the roads are clear of debris and it is determined that it is safe to travel on US 1, all vehicles will be allowed in without having to be pre- staged at the racetrack. However, if the roads are not clear, or parts of US1 are flooded, no one will be allowed back in. It is not advisable to head back without calling the information hotline, as the staging area provides minimal services /comfort. The American Red Cross will provide water, and there will be portal- potties available, but, other than that, no other services will be provided. Returning vehicles will be able to return based on their residential conditions — i.e., if the Upper Keys are not affected and it is deemed for all to come back, anyone displaying the designated Upper Keys vehicle decal (yellow), will be directed, by the Law Enforcement, to re- enter. Others (blue and red decals) may be held back until those areas are clear for re- entry. The Law Enforcement personnel at those locations (Exit 6, Homestead Racetrack, Florida City and Homestead) will be in close communications with the County Operations Center Incident Command and ESF 13 at the EOC to ensure an orderly and safe return of all is coordinated properly. T111111IFFaWN 01 I JIFI!! 1111 13 11 Ill 11151" 11 11 1,11 111 11 , 11 , 1 1 111 ! I 1 11111 019 MW An 800 number will be given to all responding personnel. That number is to be called PRIOR to personnel departure for Monroe County. Personnel will be given instructions relative to the reporting time, place, etc. This is also the number to be used once back in the county, for provision information. ANNEX V11 - 10 -ENTRY PLAN VII. RE RESPONSIBILITIES A. DIVISION /DEPARTMENT RESPONSIBILITIES 1 Monroe County Emergency eg ment • Identification of Monroe County essential personnel. • Distribution list maintenance. • Badges and car signs distribution to the appropriate Point of Contacts. 2. Monroe County Sheriff s Office • Traffic control for returning personnel and citizens. • Staging of personnel at the designated sites. • Vehicle escort from the staging area to the last checkpoint (county line). • Vehicles access back into the county. Note: See Attachment B— Monroe County Sheriffs Office Re -entry Plan. 3. Point of Contact • Provision of total number of essential personnel to the MCEM. • Distribution of badges and car signs to their personnel. • Notification of changes in their personnel totals (need of additional or the return of extra badges and/or car signs) to the MCEM. • Collection of badges and car signs, and maintenance of same after the event. IV. ATTACHMENTS 1. RE -ENTRY PLAN EMERGENCY PHONE CONTACTS 2. MEMORANDUM 3. MONROE COUNTY SHERIFF'S OFFICE 4. VISITOR RE -ENTRY ANNEX VII - 11 V11. RE -ENTRY PLAN Blank Intentionally ANNEX V11 - 12 VII. RE -ENTRY PLAN Attachment 1 Emergency Information Line (800) 427 -8340 (800) 955 -5504 Monroe County Emergency Management (305) 289 -6018 ANNEX VII - 13 V11. RE -ENTRY PLAN Blank Intentionally ANNEX V11 - 14 VII. RE -ENTRY PLAN Attachment 2 i' BOARD OF COUNTY Mayor Wilhelmina Harvey, District 1 Mayor Pro Tem Shirley Freeman, District 3 George Neugent, District 2 Nora Williams, District 4 Mary Kay Reich, District 5 MEMORANDUM DATE: TO: FROM: Irene Toner, Director Emergency Management SUBJECT: Re -Entry 800 Telephone Line Dear Please inform your personnel to call prior to their departure for staging area. This number is for their use only, and is NOT to be given out to relatives, friends, etc. Anyone utilizing this number to obtain information relevant to the county status, citizens re- entry, etc., will not receive a satisfactory response, as this is a designated emergency number. Family members may obtain the latest and up -to date information by calling the Monroe County Emergency Information Hotline 1- 800 - 955 -5504. Thank you for your cooperation, and I am looking forward to working with you. ANNEX VII - 15 VII. RE -ENTRY PLAN ANNEX VII - 16 VII. RE -ENTRY PLAN Attachment 3 .xl. M Lo u 10-1 ANNEX VII - 17 V11. RE -ENTRY PLAN Blank Intentionally ANNEX V11 - 18 VII. RE -ENTRY PLAN June, 2001 - Version I Reformatted September 2006 910MITBIM The Purpose of this plan is to identify available resources, articulate the deployment and staging of personnel, provide an effective screening process for vehicles re- entering Monroe County, and establish an orderly flow of traffic once an "all- clear" is given. I =170KILMIM0 This plan will be activated when an evacuation of Monroe County is ordered. Personnel assigned to the re -entry detail will report to their designated supervisors for instructions on necessary preparations. Re -entry personnel will be tasked with the transport of critical equipment to a "safe" area, which will be determined in conjunction with Emergency Management personnel. Equipment storage will be coordinated with a law enforcement agency with which MCSO has a Mutual Aid Agreement. (MCSO has agreements with the City of Homestead, Florida City, and all Sheriff's Offices in the State of Florida.) Re -entry personnel may also be tasked with assisting in the evacuation, specifically traffic control duties as requested by the Florida City Police Department. Wna1l11NNranelILyIr_ "1►[Il Personnel will be notified on when and where they will stage prior to storm landfall. The staging areas will be in secure facilities or out of the probable hurricane area of impact, depending on the intensity of the storm. Personnel will remain in their staging area during the storm and be deployed to their assignment as soon as conditions are deemed safe. Several out -of- county staging areas have been identified: a. Florida City Police Department (FCPD). b. Florida Highway Patrol(FHP)Snapper Creek Station (Turnpike, approximately 16 miles north of Fl. City). Other sites may be used as needs dictate. ANNEX VII - 19 VII. RE -ENTRY PLAN ala ILI KII ma I 1 ' 1/ The on -site commander will coordinate with officials at the Monroe County Emergency Operations Center (EOC)to determine if the re -entry plan should be activated. It is assumed that except for a minimal storm, activation of the plan will occur. The decision on when to deploy will be at the discretion of the on -site commander. MCSO policy states that personnel will not be deployed if wind speeds are 40 MPH or over. Even if winds abate below that speed, care should be taken as "feeder bands" may still impact the area at intermittent times. It should be realized that some civilian vehicles may venture out during unsafe conditions and proceed southbound on US 1 from the mainland prior to the establishment of a roadblock. Personnel will leave the pre - hurricane staging area and proceed, in convoy fashion, to their assigned post in the Homestead/Florida. City area. 1 lld ILI ► 1► It is assumed that the standard communications infrastructure may be impacted negatively by the storm. The personnel assigned to the Florida City checkpoint area and the surrounding traffic control points will be issued a compact FM band handheld radio which will allow communications in the re -entry area. The on -site Command Post will have a satellite telephone to ensure communications with the Emergency Operations Center. These communications devices will ensure failsafe communications abilities and are integral to the success of the re -entry effort. The present traffic flow plan promulgated by the Florida Department of Transportation (FDOT) calls for all southbound Turnpike traffic to be diverted onto Campbell Drive at Turnpike Exit #2. All Monroe County traffic will be directed westbound on Campbell Drive, then southbound on US 1 to Davis Parkway in Florida City. (Marked emergency vehicles will be diverted southbound on the turnpike) Traffic will then be channeled west on Davis Parkway to the checkpoint area. Any traffic attempting to circumvent the detour area by going southbound on Krome Ave. or US 1 will be routed into the checkpoint area at the Davis Parkway intersections. Some traffic can be diverted southbound on the Turnpike to Palm Ave. in Florida City should conditions warrant. The traffic will then flow west on Palm Ave. to a secondary staging area at the Fl. Keys Mall. In addition, a hard checkpoint will be maintained on US 1 at the beginning of the 18 mile stretch. Monroe Sheriffs Office personnel may be deployed to supplement other law enforcement agencies at the traffic control points. The Florida Highway Patrol (FHP) and the Homestead. and Florida City Police Departments have committed personnel for the traffic control points. IV. CHECKPOINT Florida City has committed the use of several city -owned properties to be used as a checkpoint area for vehicles re- entering Monroe County. The areas are as follows: a. Vacant land located on the southwest corner of Krome Avenue and Davis Parkway b. A trailer park located on the northwest corner of Krome and Davis Parkway. ANNEX VII - 20 VII. RE -ENTRY PLAN c. A former railroad right -of -way adjacent to the aforementioned, extending north from Palm Dr. for approximately 1 /4 mile. d. The parking lot of the Fl. Keys Discount Mall, Palm Ave., just east of US I(Capacity +/- 1,200 vehicles). B. HURRICANE RE -ENTRY Monroe County has issued color -coded hurricane re -entry decal for resident's vehicles denoting the area of the county in which they reside. 2. The color code is as follows: • White -Key West City • Orange -Lower Keys • Blue- Middle Keys • Yellow -Upper Keys Monroe County Emergency Management has also issued a type of re -entry identification. A green placard indicates a County Essential Personnel. • All vehicles, except for emergency vehicles, will be routed to the checkpoint area and directed to a zone designated for the applicable color coded re -entry decal. • Persons possessing Monroe Emergency Management identification placards will be directed southbound at the checkpoint. • In the event that US 1 and Card Sound Road are physically impassable, emergency vehicles and those possessing ID placards will be directed to a separate staging area to facilitate immediate re- entry when able. 4. A secondary checkpoint area at the `Outlets' of Florida City can be activated should the need exist. Certain traffic, as determined by on -site personnel, can be directed to that site for staging. 5. Persons claiming Monroe County residency but not in possession of a re -entry decal will need to produce some proof of residency and will then be directed to the applicable staging area. 6. Large trucks will be directed to the south end of the railroad right -of -way where FDOT law enforcement will weigh the truck and determine the type of cargo carried. Weighing of the trucks is necessary due to weight constraints on certain bridges on the Overseas Highway. The trucks will be prioritized on type of cargo most critical to recovery efforts. 7. No southbound traffic will be permitted from the checkpoint area unless authorized, or until an "all clear" is given from the Monroe County EOC. Vehicles will be permitted to leave the checkpoint area and proceed northbound out of the checkpoint area if conditions pen 8. If only certain areas of Monroe County have been cleared, a determination will be made as to which, if any, vehicles will be permitted entry. 9. The fact that ingress to Monroe County is closed will be conveyed to everyone entering the checkpoint area to discourage large numbers of vehicles congregating in the area. Efforts will be made to convey all known information, particularly any information pertaining to the estimated length of the highway closure. V. LOGISTICS During the initial stages of the re- entry, it will be incumbent upon MCSO command personnel to locate shift relief for the personnel assigned to the traffic control points and the staging area. This will be determined by the in- county law enforcement needs of the MCSO and by which agencies covered by an MOU are able to provide personnel. ANNEX VII - 21 VII. RE -ENTRY PLAN Blanket Purchase Orders (BPO's) have been instituted with several large retailers in Florida City. Supplies and refreshments for personnel will be acquired as deemed necessary by on -site command staff. These retailers have sites outside Florida City so supplies can still be acquired in the event that the stores have been closed due to the storm. Gasoline credit cards will be obtained from MCSO Finance. RVINaINHURM The two (2) keys aspects to the successful implementation of the hurricane re- entry plan are: a. Having physical asset and personnel needs identified and having those resources available for deployment. b. Responding to changing conditions and shifting priorities. 2. The critical variables to which we will be responding are: a. Storm track and intensity • An intense storm that affects a large swath of South Florida will siphon off many of the resources on which our plan depends. Agencies that may have committed resources will be dealing with responsibilities in their own jurisdictions. Our ability to draw resources from outside the hurricane's impact area should mitigate this factor, but the MCSO may have to bear the burden of any re -entry effort until the other resources can be identified and deployed. The checlpoint area itself may be unusable for some time should the storm severely impact South Miami -Dade County as did Hurricane Andrew. 3. Number and timing of vehicles re- entering Monroe County. The population of Monroe County is approximately 76,000, with 82,882 registered vehicles. The number of people evacuating Monroe County will be predicated upon the storm's track and intensity. Estimates of 45,000 returning civilian vehicles have been used in drafting this plan. An undetermined number of emergency vehicles and cargo carriers will add to traffic flow and checkpoint issues. b. A massive influx of returning Monroe County citizens during a short time span may overwhelm the capacity of the checkpoint and staging area. This will be exacerbated if the road closing is of an unknown duration and citizens elect to remain in the Homestead/Florida City area to awaitre - entry. 4. Duration of road closure • This plan was formulated on an 18 to 24 hour infrastructure damage assessment by Monroe Emergency Management. A more protracted road closure will entail major revisions and additional resources. This plan does not attempt to be all encompassing, nor is it meant to be construed as inviolable policy. The re -entry situation will be very fluid and calls for dynamic decision making on the part of all the personnel involved. Circumstances may render parts of this plan unworkable, and the on -site personnel must evaluate the situation and react accordingly. a. It must be recognized that any post - hurricane re -entry includes a certain amount of delay, discomfort, and confusion, ranging over a wide spectrum of scenarios determined by the storm's strength, track, and magnitude. b. The Monroe County Sheriffs Office recognizes the needs of its constituents and will make all efforts to minimize the disruptions caused by a hurricane impact. ANNEX VII - 22 VII. RE -ENTRY PLAN Attachment 4 KIM- D A ANNEX VII - 23 VII. RE -ENTRY PLAN ANNEX VII - 24 VII. RE -ENTRY PLAN Visitors Re-Entry i POST-TROPICAL CYCLONE PR SEC TIONS A. INTRODUCTION B. PURPOSE C. EXECUTIVE SUMMARY D. ASSUMPTIONS I�.�fy:I:�► /:�rlY.yfy F. CONCEPT OF OPERATIONS G. VISITOR RE H. ROLES AND RESPONSIBIITIES L ALERT AND NOTIFICATION J. FACILITY READINESS CHECKLIST K. DESTINATION (DISTRICT) READINESS CHECKLIST ANNEX VII - 25 VII. RE -ENTRY PLAN ANNEX VII - 26 VII. RE -ENTRY PLAN l] _IIIZ�1I Y [ C This Monroe County Emergency Management Guide is an all- hazards operations oriented plan, and addresses issues involved in the safe and timely return of tourists into the County after an emergency event. It deals with communications protocol to determine the ability of tourist entities readiness to receive their clientele. This document is produced in such manner as to remain consistent with the concept of emergency management as defined by the Monroe County and State of Florida Comprehensive Emergency Management Plans. 20mallnM Reduce the vulnerability of people to loss of life, injury, or damage to the hotel, motel, or any other transient lodging facility, while endeavoring to re- activate commerce to the Florida Keys as soon as possible following a visitor evacuation due to a hurricane threat or impact. [�yR:��C�I111Y ►� /yf. 1Y11/111/: C The Emergency guide is an operational document designed to establish the communication framework to foster the successful return of tourism flow to the Florida Keys following a hurricane threat and/or impact. This document has been created following several meetings with representatives of Emergency Management, Law Enforcement, elected officials, Chamber of Commerce, Lodging Association and the Monroe County Tourist Development Council. �pvclIIUIiI"Op An emergency or disaster may occur with little or no warning, and may escalate far more rapidly than anticipated. Effective internal and external communications will allow for the appropriate actions to be implemented in a timely and efficient manner. Monroe County has been named by the National Hurricane Center as one of Florida's most vulnerable counties to effects from tropical cyclones. Severe weather can be often localized to a specific area due to the geographical makeup of the Florida Keys. Due to this fact and the unpredictability of the severe weather (i.e., storm's intensity escalation, etc.), policy to evacuate tourists, day - visitors and high profiles vehicles out of the county, for any category storm, have been established. This policy enables the provision of safety to all visiting population and to lessen the impact on residents if they are required to evacuate. ANNEX VII - 27 VII. RE -ENTRY PLAN ��W_01 01 W lull mul W N tal N Mkip The three basic scenarios for planning of visitors return: a. A hurricane or tropical storm misses or brushes the Keys It is most evident the infrastructure will be all or mostly restored within 0 to 48 hours. With this scenario, it is crucial to be able to communicate a date for return of visitors as soon as possible and in conjunction with a directive for the return of residents, if they were evacuated. Infrastructure includes power, water, roads, airports, marinas, availability of medical facilities, law enforcement, gasoline, food stores as well as the ability for tourism -based businesses to effectively service Keys visitors. b. Hurricane significantly impacts one or more regions of the Keys and it is evident the area will require several days to several weeks for enough recovery to appropriately supporttourism • In this scenario, it is important to be able to quickly communicate a timeframe as to which regions of the Keys might be ready to accommodate visitors following the completion of appropriate damage assessments are completed. c. Hurricane leaves major damage or devastation in one or more regions of the Keys and it is evident the area will require months or much longer of recovery to appropriately support visitor commerce. In this scenario, it is important to be able to communicate which areas of the Keys might be ready to receive visitors after damage assessments are complete. For those areas that require serious recovery efforts, it would be appropriate to be able to communicate an estimated date for return of visitors, after a recovery timeframe is established. Depending on the progress of the recovery, that visitor return timeline might be advanced or delayed. Continuous updating of region(s') re- opening timeframe to the public and travel markets should be a priority. • In all scenarios, clear and frequent communications is paramount. Equally imperative is a need to be sensitive to the goals of recovery from all perspectives. :. : ► \ ' \ , It is the intent of the Monroe County Sheriff's Office to re -open roadway access the County as soon as possible after an emergency event. That decision is based on the damage assessment reports received by the Monroe County Emergency Management and the Monroe County Sheriffs Office from the field damage assessment teams. The main elements of this report are the determination of the road clearance, debris not obstructing U.S. 1 and bridges, live wires removed from public right away and the restoration of utilities (electricity, water and communication systems). This information will be related to the Monroe County TDC liaison. The TDC will gather information from Monroe County Chamber of Commerce, accommodations associations and other resources regarding the state of tourism facilities and relay the facilities' readiness and timeframe to accept visitors to the Sheriffs Office and Emergency Management. ANNEX V11 - 28 VII. RE -ENTRY PLAN . ll] 00:1_A117.7Df.`f"10M1 1. Monroe Countv Sheriff's Office Damage assessment (in conjunction with Emergency Management, Public Works, Municipalities and FDOT). Initiations of re -entry and traffic control 2. Monroe County Emergency Manm eg ment Gathering of all damage assessment reports and close coordination with the Sheriff's Office and the TDC Liaison in the initiation of tourists' return. Emergency Management will coordinate with the County and municipal officials to determine final decisions regarding the return of visitors. Following hurricane events, that significantly impact all, or portions, of the Keys, a dedicated conference call to discuss return of visitors should be scheduled. This call would be conducted following the countywide conference call addressing emergency needs of the County residents. It should be noted that there is high likelihood that one region of the Keys may be ready to service visitors prior to another. In that case, County and municipal officials will need to collaborate and be certain that the return of visitors does not impact negatively on recovery efforts. 3. Tourism/Business Organizations (including Chambers of Commerce, Lodging Associations and other visitor -based entities. Gather data on the status of visitor facilities and transmit information to the TDC Liaison to help determine the readiness of the Keys tourism industry they serve. 4. TDC Liaison Maintain communication with all tourism entities, Monroe County Sheriff's Office and Monroe County Emergency Management ►� s► Once the County was determined to be safe for visitor's return, the TDC Liaison will make the appropriate notification to the tourism entities, local municipalities, as well as to the local and mainstream media. 1 3 10 structurally sound fire inspection electricity restored water restored phone service restored adequate staffing amenities restored ANNEX VII - 29 VII. RE -ENTRY PLAN IJ D[.YI Y I►` /:11 Y [�]►(I IJ fyl Y:7 [�11 Yl:i9I:� I] 1►1 D[.�.YfJ:T9[K:�If6Yl� lodging facilities are open to service visitors most basic infrastructure (electricity, phone, etc.) restored transportation (ie: roads, airports and cruise port) restored Law Enforcement is operational medical facilities (including EMS) up and running adequate fuel supplies for auto, aviation and marine use most attractions (including parks and Sanctuaries) in operation restaurants, groceries and retail shops operational Chamber office /visitor center operational (office or remote) TDC visitor assistance hotline operational ANNEX VII - 30 1 s VIII. EMERGENCY MANAGEMENT PLANS & PROCEDURES MANUALS V111. Emergency Management Plans & Procedures Manuals W 111 *11 N.� *x%VL1 "LlEy1 I oleo 8 Ij W 11n 14 000 k00 1�9 A. MONROE COUNTY PLANS AND PROCEDURES (Supplements the CEMP for specific and unique situations.) 1. Tropical Cyclones /Hurricanes • State of Florida Coordinated Hurricane Protective Action Plan • Monroe County Hurricane Evacuation, Shelter, and Refuge of Last Resort Plan • Monroe County Medevac SOPs • Monroe County EOC SOPs, with reference material • Monroe County Recovery Plan • Monroe County Critical Facility Inventory • Monroe County EMS Hurricane Plan • Monroe County Public Works Hurricane Plan • Monroe County Mutual Aid Agreements and Memoranda of Understanding • Monroe County Public Information Program • Monroe County Emergency Management Training Program 2. Coastal Oil Spill • State of Florida Coastal Pollutant Spill Contingency Plan • Monroe County Hazardous Material Plan • Monroe County EOC SOPS, with reference material • Monroe County Oil Spill SOP • Monroe County Recovery Plan • Monroe County Mutual Aid Agreements and Memoranda of Understanding 3. Mai or Snill or Leak Involvina Hazardous Materials • Monroe County Hazardous Material Plan • Monroe County EOC SOPS, with reference material • Monroe County Oil Spill SOP • Monroe County Recovery Plan • Monroe County Resource Inventory • Monroe County Mutual Aid Agreements and Memoranda of Understanding • Emergency Management Training Program • Monroe County Communications Plan • Monroe County RACES Plan • Public Information and Rumor Control SOPS ANNEX VIII - 3 VIII. EMERGENCY MANAGEMENT PLANS & PROCEDURES MANUALS 4. Mass Migration • State of Florida Mass Immigration Emergency (MIE) Plan • Monroe County EOC SOPS, with reference material • Monroe County Mass Migration SOPS • Monroe County Resource Inventory • Monroe County Mutual Aid Agreements and Memoranda of Understanding • Emergency Management Training Program • Monroe County Communications Plan • Monroe County RACES Plan 5. Airport s • Marathon Airport Manual • Key West Airport Manual • Monroe County EOC SOPS, with reference material • Monroe County Mutual Aid Agreements and Memoranda of Understanding • Emergency Management Training Program • Monroe County Communications Plan • Monroe County RACES Plan • Monroe County Resource Inventory 6. Dams • Monroe County has no dams, nor are there any adjacent counties with dams, which might pose a hazard to Monroe County. 7. Nuclear Power Plants • Turkey Point Nuclear Power Plant Nuclear Emergency Response Plans and Procedures • Monroe County EOC SOPS, with reference material • Monroe County Communications Plan • Public Information and Rumor Control SOPS • Monroe County Resource Inventory 8. Ports and Marinas • Monroe County EOC SOPS, with reference material • Monroe County Recovery Plan • Monroe County Critical Facility Inventory • Monroe County Mutual Aid Agreements and Memoranda of Understanding • Monroe County Public Information Program • Monroe County Public Information and Rumor Control SOPS • Monroe County Communications Plan ANNEXV 111 - 4 KIA� IX. CEMP DISTRIBUTION LIST r � r Control Copy Holder 1 Florida Department of Transportation 2 Monroe County Public Works 3 Monroe County Sheriff's Office 4 Monroe County Community Services 5 Monroe County Communications Department 6 Monroe County Office of Management and Budget 7 M.C. Fire /Rescue 8 Lower Keys Medical Center 9 Key West Fire/Rescue 10 Ocean Reef Public Safety 11 US Navy, Boca Chica 12 Tax Collector Office 13 The Salvation Army 14 Monroe County School District 15 Monroe County Department of Health 16 Key West Airport 17 Commissioner, District 1 18 Commissioner, District 3 19 Monroe County Administrator 20 Commissioner, District 2 21 Commissioner, District 4 22 Commissioner, District 5 ANNEX 1X - 3 IX. CEMP DISTRIBUTION LIST Control Copy Holder 23 Mariners Hospital 24 American Red Cross 25 Growth Management 26 Solid Waste Management 27 Safety Department 28 Monroe County Library - Key West 29 Monroe County Library - Big Pine Key 30 Monroe County Library - Marathon 31 Monroe County Library - lslamorada 32 Monroe County Library - Key Largo 33 City of Marathon 34 SF LEPC 35 Key West Police Department 36 FKAA 37 Islamorada, Village of Islands 38 Keys Energy Services 39 Fire Chiefs Association President 40 Florida Keys SPCA 41 Florida National Guard 42 U.S. Coast Guard 43 City of Key West 44 City of Key Colony Beach 45 City of Layton 46 Fisherman's Community Hospital 47 National Weather Service All recipients receive a copy of the Plan accompanied by a transmittal noting their control copy, which they have to sign acknowledging the receipt of the plan and return back to Emergency Management forfiling. ANNEX 1X - 4 :► 1 ' III IM'I X. CRITICAL FACILITIES r a Critical Facilities list is found on the following pages. ANNEX X -3 X. CRITICAL FACILITIES ANNEX X - 4 X. CRITICAL FACILITIES A. MONROE COUNTY CRITICAL FACILITIES N=MMM 00 12 AIRPORT Upper 25.32136 - 80.2777 Ocean Reef Club Airport Barracuda Lane Ocean Reef FL 33036 84 AIRPORT Lower 24.55369 - 81.7555 Key West International Airport 3491 S Roosevelt Blvd Key West FL 33040 97 AIRPORT Middle 24.72555 - 81.0496 Marathon Airport 9400 Overseas Hwy Marathon FL 33050 164 AIRPORT Lower 24.39448 - 81.26577 Summerland Airport Summerland Key FL 33042 0 COUNTY Middle 24.71045 - 81.0956 M. C. Library Marathon 3251 Overseas Hwy Marathon FL 33050 16 COUNTY Upper 25.11129 - 80.4239 Friendship Park Key Largo US 1 and Hibiscus Lane Key Largo FL 33037 87 COUNTY Lower 24.554880 - 81.80477 M. C. Courthouse 302 Fleming ST Key West FL 33040 90 COUNTY Middle 24.71038 - 81.0962 Monroe County Tax Collector 3101 Overseas Hwy Marathon FL 33050 122 COUNTY Upper 24.98014 - 80.5506 Jerry Ellis Building (Plantation 88820 Overseas Plantation FL 33070 Key Govt. Center) Highway Key 130 COUNTY Upper 24.91753 - 80.6367 Islamorada County Library 81830 Overseas Islamorada FL 33036 Highwa 145 COUNTY Lower 24.550401 - 81.797331 Gato Building 1100 Simonton St Key West FL 33040 155 COUNTY Upper 25.534602 - 80.262422 Vacant Parcel After Laguna Ave & Key Largo FL 33040 before Atlantic Blvd. 181 COUNTY Lower 24.554659 - 81.804533 Courthouse Annex, Key West 310 Fleming St. Key West FL 33040 181 COUNTY Middle 24.710669 - 81.096225 Marathon Courthouse 3117 Overseas Highway Marathon FL 33050 181 COUNTY Upper 24.979555 - 80.54984 Plantation Key Courthouse 88820 Overseas Tavernier FL 33037 Highway 83 COUNTY Lower 24.55610 - 81.7905 Harvey Government Center 1200 Truman Ave Key West FL 33040 15 EBS Upper 25.12261 - 80.4157 Bell South (AT &T) Key Largo 10280 Overseas Hwy Key Largo FL 33037 19 EBS Upper 25.02754 - 80.5072 WFKZ FM 103.1 93351 Overseas Hwy Tavernier FL 33070 22 EBS Upper 25.04543 - 80.4907 Bell South (AT &T) Key Largo 94930 Overseas Hwy Key Largo FL 33037 33 EBS Upper 24.66916 - 81.3581 WWUS US1 Radio 104.7 30336 Overseas Big Pine Key FL 33043 Highway 66 EBS Lower 24.66028 - 81.5226 Bell South (AT &T) Sugarloaf MM 20 Overseas Hwy Sugarloaf FL 33042 Ke 126 EBS Middle 24.66978 - 81.3511 Big Pine Key Bell South (AT &T) 30769 Avenue A Big Pine Key FL 33043 181 EBS Middle 24.710247 - 81.097987 Dispatch 911 Center 2796 Overseas Highway Marathon FL 33050 - STATE Bldg. 181 EBS Lower 24.576301 - 81.74937 Sheriffs Office Main Switch 5525 College Rd Key West FL 33050 Board 9 ENERGY Upper 25.16506 - 80.3793 FKEC Moody Facility Key 105901 Overseas Hwy Key Largo FL 33070 Largo 18 ENERGY Upper 25.08224 - 80.4530 FKEC Key Largo Substation 98401 Overseas Hwy Key Largo FL 33070 23 ENERGY Upper 25.00666 - 80.5202 FKEC Operations Complex 9160 Overseas Hwy- Tavernier FL 33070 Bayside 48 ENERGY Upper 24.90535 - 80.6484 FKEC Ellis Facility Islamorada 80571 Old Highway Islamorada FL 33070 65 ENERGY Lower 24.67813 - 81.4990 Keys Energy Services Facility 22916 Overseas highway Cudjoe Key FL 33042 Cud oe Ke ANNEX X - 5 X. CRITICAL FACILITIES Y NEW EMENEENE 69 ENERGY Lower 24.59811 81.6534 Keys Energy Services Facility MM 10 Overseas Hwy Big Coppitt FL 33041 Big Coppitt Key 72 ENERGY Lower 24.569997 - 81.736200 Keys Energy Services 2nd st. 6444 2 St Stock FL 33040 Substation Island 75 ENERGY Lower 24.562464 - 81.734118 Keys Energy Services 6900 Front St. Stock FL 33040 Generating Plant Island 81 ENERGY Lower 24.56620 - 81.7673 Keys Energy Services Substation 1007 Kennedy Drive Key West FL 33040 Key West 82 ENERGY Lower 24.56135 - 81.7980 Keys Energy Services Main 1001 James Street Key West FL 33040 Office 89 ENERGY Upper 25.00644 - 80.5195 FL Keys Electric Cooperative 91605 Overseas Hwy Tavernier FL 33070 (perations Center) - Ocean 95 ENERGY Middle 24.71098 - 81.0926 FKEC Generating Plant 3421 Overseas Hwy Marathon FL 33050 4 ENVIRONMENTAL Lower 24.57468 - 81.7491 M.C. Mosquito Control Stock 5224 College Road Key West FL 33040 Island 52 ENVIRONMENTAL Middle 24.73026 - 81.0399 M. C. Mosquito Control Marathon 503 107th st. (GULF) Marathon FL 33050 181 ENVIRONMENTAL Upper 25.010774 - 80.515903 M. C. Mosquito Control Key 100701 Overseas Key Largo FL 33037 Largo Highwa 181 ENVIRONMENTAL Lower 24.550401 - 81.797331 Monroe County Health 1100 Simonton St Key West FL 33040 Department - GATO Building 181 ENVIRONMENTAL Upper 25.121101 - 80.416096 Monroe County Health 102050 Overseas Key Largo FL 33037 Department - MURRAY Highway NELSON Building rm 228 37 EOC Middle 24.71678 - 81.0689 Marathon Government Center 490 63rd Street Marathon FL 33050 Annex (Veteran's Affair & EM) Ocean 60 EOC Middle 24.711090 - 81.0972 Marathon Govt. Center & EOC 2798 Overseas Hwy Marathon FL 33050 80 EOC Lower 24.55460 - 81.8006 KW Emergency Operations 1600 N Roosevelt Key West FL 33040 Center 10 FIRE Lower 24.57269 - 81.7360 Stock Island Fire Station #8 6180 2nd Street Stock FL 33040 Island 11 FIRE Upper 25.31838 - 80.2798 Ocean Reef Club Fire Station 100 Anchor Drive Ocean FL 33037 #26 Reef 14 FIRE Upper 25.17337 - 80.3730 North Key Largo Fire Station 220 Reef Drive Key Largo FL 33037 #25 20 Fire Upper 25.08993 - 80.4451 Key Largo Fire Station #24 East Drive Key Largo FL 33037 34 FIRE Lower 24.56285 - 81.7910 Naval Facility Fire Station Trumbo Point Key West FL 33040 50 FIRE Middle 24.82500 - 80.8144 Layton Volunteer Fire Dept #18 68260 Overseas Hwy Layton FL 33001 71 FIRE Lower 24.64718 - 81.5641 Lower Sugarloaf Fire Station #10 17175 Overseas Sugarloaf FL 33042 Highway Key 85 FIRE Lower 24.55781 - 81.7871 Key West Central Fire Station 41 1600 North Roosevelt Key West FL 33040 Ave 93 FIRE Lower 24.55490 - 81.8002 Key West Fire Station #2 Angela 525 Angela Street Key West FL 33040 Street 101 FIRE Middle 24.67462 - 81.3597 Big Pine Vol Fire Station 413 Key Deer Blvd Big Pine FL 33043 Key 102 FIRE Lower 24.56159 - 81.7656 Key West Fire Station 43 - 1525 Kennedy Ave Key West FL 33040 Kennedy Drive 103 FIRE Lower 24.553476 - 81.755962 Key West International Airport 3471 S Roosevelt Key West FL 33040 Fire Station #7 - Roosevelt Dr. Blvd ANNEX X - 6 X. CRITICAL FACILITIES I EF • � e e 129 FIRE 24.58671 81.6905 Navy Air Station Boca Chica - x 9043, Naval FAiFacility, Key West FL 33040 Fire Station K.W. 181 FIRE Lower 24.665007 - 81.504892 Cudjoe Fire Station # 11 20950 Overseas Cudjoe Key FL 33042 Highway 5 FIRE / EMS Upper 25.083970 - 80.4518 Key Largo Ambulance 98600 Overseas Hwy Key Largo FL 33037 51 FIRE / EMS Middle 24.78941 - 80.8898 Conch Key Fire Station /EMS rte 1, box 438, 10 Conch Key FL 33001 #17 South Conch Avenue 55 FIRE / EMS Upper 24.91780 - 80.6361 Islamorada Fire / South /EMS 81850 Overseas Hwy Islamorada FL 33060 #20 73 FIRE / EMS Lower 24.59782 - 81.6557 Big Coppitt Fire Station /EMS #9 28 Emerald Drive Big Coppitt FL 33041 Ke 107 FIRE / EMS Upper 24.855280 - 80.731466 Islamorada FireStation 1EMS #19 74070 Overseas Islamorada FL 33036 Highwa 127 FIRE / EMS Upper 24.995154 - 80.539337 Islamorada Fire Station, North / 89990 Overseas Islamorada FL 33036 EMS #21 Highway 128 FIRE / EMS Middle 24.769732 - 80.941272 Marathon Fire Station (Grassy 59275 Overseas Grassy Key FL 33050 Key) /EMS #15 Highway 181 FIRE / EMS Lower 24.559854 - 81.781939 Key West Fire Rescue (AMR) 1980 N Roosevelt Key West FL 33040 Blvd 36 FIRE / EOC Upper 25.01094 - 80.5174 Tavernier Vol Fire Dept & EOC 151 Marine Ave Tavernier FL 33070 #22 53 FIRE / EOC Middle 24.72471 - 81.0519 Marathon Fire Station /EMS #14 8900 Overseas Hwy Marathon FL 33050 30 FUEL Upper 24.96961 - 80.5589 Plantation Key Public Works 186 Key Heights Dr Plantation FL 33070 Garage Ke 31 FUEL Middle 24.73133 - 81.0412 M. C. Public Works & Garage, 10600 Aviation Blvd Marathon FL 33050 Marathon 64 FUEL Lower 24.55335 - 81.7530 M. C. Public Works & Garage 3583 S Roosevelt Key West FL 33040 Key West Blvd 94 FUEL Lower 24.56564 - 81.7967 NAVY Fuel Storage Facility Trumbo Point Key West FL 33040 26 HEALTH CARE Upper 24.98159 - 80.5508 Plantation Key Nursing Center 48 Highpoint Road Tavernier FL 33070 27 HEALTH CARE Upper 24.97984 - 80.5519 Plantation Key Children's Shelter 73 High Point Road Tavernier FL 33070 104 HEALTH CARE Lower 24.57351 - 81.7495 Bayshore Manor Convalescent 5200 College Road Key West FL 33040 Center 108 HEALTH CARE Lower 24.58084 - 81.7439 Key West Health and Rehab. 5860 College Road Key West FL 33040 131 HEALTH CARE Middle 24.718947 - 81.065729 Lifeline Home Health 13367 Overseas Marathnon FL 33050 Highwa 132 HEALTH CARE Upper 25.013160 - 80.513849 Fountains of Living, Inc. Lilllie's 119 Harborview Drive Tavernier FL 33070 House Assisted Living Facility #10409 133 HEALTH CARE Middle 24.668495 - 81.357015 Caregivers of the Keys, Inc. P.O. Box 430067 Big Pine FL 33043 (30383 Quail Roost Key Trail) 134 HEALTH CARE Middle 24.729568 - 81.013650 The Heron - Peacock House 1320 Coco Plum Drive Marathon FL 33050 135 HEALTH CARE Lower 24.562346 - 81.758888 Griswold Special Care 3434 Riviera Drive Key West FL 33040 136 HEALTH CARE Lower 24.580852 - 81.743654 Senior Care Group 5860 College Road Key West FL 33040 ANNEX X - 7 X. CRITICAL FACILITIES • i ® • i i i' ADD° MM 137 HEALTH CARE Upper 25.004790 - 80.524196 Hospice Care of Southeast Florida 91256 Overseas highway Plantation FL 33070 Key 138 HEALTH CARE Middle 24.550203 - 81.792534 hospice of the florida keys, inc. & 1319 William Street Key West FL 33040 visiting nurse association 139 HEALTH CARE Lower 24.558132 - 81.788010 Fresenius Medical Care 1122 N. Roosevelt Blvd. Key West FL 33040 140 HEALTH CARE Lower 24.571024 - 81.762720 The Surgery Center of Key West 931 Toppino Drive Key West FL 33040 142 HEALTH CARE Upper 25.101738 - 80.433507 Health Care Odyssey 100360 Overseas Key Largo FL 33037 Highway 143 HEALTH CARE Upper 29.036898 - 80.918134 The Medical Center at Ocean Reef 50 Barracuda Lane Ocean Reef FL 33037 21 HOSPITAL Upper 25.00575 - 80.5215 Mariner's Hospital Tavernier 91500 Overseas Hwy Tavernier FL 33070 46 HOSPITAL Middle 24.71062 - 81.0949 Fisherman's Hospital 3301 Overseas Hwy Marathon FL 33050 59 HOSPITAL Lower 24.56442 - 81.7673 DePoo Hospital LFKHS 1200 Kennedy Ave Key West FL 33040 106 HOSPITAL Lower 24.58155 - 81.7426 Lower Florida Keys Medical 5900 College Rd Key West FL 33040 Center 61 LAW Middle 24.71041 - 81.0960 MCSO Marathon Substation 3101 Overseas Hwy Marathon FL 33050 62 LAW Lower 24.66429 - 81.5061 Sheriffs Substation Cudjoe Key 20950 Overseas Hwy Cudjoe Key FL 33042 68 LAW Lower 24.57732 - 81.7520 Stock Island MCSO Administration 5525 Jr College Road Key West FL 33040 Building 91 LAW Lower 24.55463 - 81.8004 Key Wes Police Station 1604 North Roosevely Key West FL 33040 Blvd 100 LAW Upper 24.959565 - 80.570254 Islamorada District 6 MCSO Sub- 86800 Overseas Islamorada FL 33070 Station Highway 181 LAW Upper 24.980859 - 80.551996 Roth Building District 7 50 High Point, Suite 100 Tavernier FL 33070 6 LAW / Upper 24.98023 - 80.5516 Plantation Detention Center 53 Highpoint Road Tavernier FL 33070 CORRECTIONAL 38 LAW / Lower 24.57672 - 81.7514 Stock Island MCSO Jail Facility 5501 College Road Key West FL 33040 CORRECTIONAL 99 LAW / Middle 24.71155 - 81.0878 Marathon Detention Facility 3891 Ocean Terrace Marathon FL 33050 CORRECTIONAL 2 MILITARY Upper 24.95363 - 80.5865 U.S.C.G. Plantation Key 183 Palermo Drive Islamorada FL 33036 35 MILITARY Lower 24.56655 - 81.7987 U.S. C. G. Base Key West Trumbo Point Complex Key West FL 33040 39 MILITARY Lower 24.69568 - 81.5031 USAF Force Tethrostat Site Blimp Road Cudjoe Key FL 33042 (Radar Directional Blimp Station ) 40 MILITARY Lower 24.56446 - 81.7918 Navy Seaplane Base Trumbo Point Key West FL 33040 116 MILITARY Lower 24.57898 - 81.7763 Navy Sigsbee Park & Community Sigsbee Blvd & Arthur Key West FL 33040 Center Sawyer Rd 144 MILITARY Middle 24.70955 - 81.1060 U.S.C.G. Marathon 1800 Overseas Hwy Marathon FL 33050 29 MUNICIP Upper 24.961190 - 80.568200 Founder's Park Plantation Yacht Harbor Plantation FL 33038 Ke 92 MUNICIP Lower 24.56187 - 81.7902 Key West PortJTransit Authority 620 Palm Ave Key West FL 33040 114 MUNICIP Lower 24.56778 - 81.7682 Clayton- Sterling Baseball Fields Roosevelt Blvd and Key West FL 33040 Kennedy Drive 146 MUNICIP Lower 24.554748 - 81.800598 Wicker's field 525 Angela Street Key West FL 33040 ANNEX X - 8 X. CRITICAL FACILITIES ANNEX X - 9 ==M2= Isa° 1NICIP Lower 24.3254.407 - 81.474685 City Court BOCCI Ball Courts Corner of S. Roosevelt Blvd, Key West FL 33040 & white St., & Atlantic Blvd. 150 MUNICIP Lower 24.339364 - 81.453721 Old Bridal Path corner of S Roosevelt Blvd., Key West FL 33040 & White St & Atlantic Blvd. 151 MUNICIP Lower 24.335779 - 81.461271 Albertson 1112 Key Plaza Key West FL 33040 154 MUNICIP Upper 25.632589 - 80.253705 Uniquie (Lighthouse) Marine 101000 Overseas Highway Key Largo FL 33070 ba side 156 MUNICIP Lower 24.331126 - 81.451797 Pines Park 3501 South Roosevelt Key West FL 33040 181 MUNICIP Lower 24.556058 - 81.803418 Crown La Concha Hotel 430 Duval St Key West FL 33040 181 MUNICIP Upper 25.066835 - 80.472204 Hilton Key Largo 9700 South Overseas Hwy Key Largo FL 33037 181 MUNICIP Upper 25.828803 - 80.23598 Key Largo Marriot 103800 Overseas Hwy Key Largo FL 33037 158 PRIVATE Middle 24.676089 - 81.356194 Moose Club # 1585 21 Wilder Rd PO box Big Pine FL 33043 430749 Key 159 PRIVATE Middle 24.669610 - 81.358176 Habitat for Humanity of KW & 30320 Overseas Highway Big Pine FL 33043 Lower Keys Ke 8 SCHOOLS Upper 25.16146 - 80.3828 St. Justin Catholic Key Largo 105500 Overseas Hwy Key Largo FL 33037 17 SCHOOLS Upper 24.99160 - 80.5407 Plantation Key School 100 Lake Road Plantation FL 33070 Key 25 SCHOOLS Lower 24.57900 - 81.7733 Sigsbee Elementary School Sigsbee Park Navy Complex Key West FL 33040 43 SCHOOLS Upper 24.93727 - 80.6146 Island Christian School Field 83400 Overseas Hwy Islamorada FL 33036 45 SCHOOLS Middle 24.70382 - 81.0779 Marathon High School 350 Sombrero Beach Road Marathon FL 33050 70 SCHOOLS Lower 24.58135 - 81.7456 Gerald Adams School 5800 College Road Key West FL 33040 78 SCHOOLS Lower 24.56329 - 81.7975 M. C. School 241 Trumbo Rd Key West FL 33040 Board/Transportation Facility KW 96 SCHOOLS Upper 24.93675 - 80.6151 Island Christian School 83400 Overseas Hwy Islamorada FL 33036 111 SCHOOLS Upper 25.15346 - 80.3883 Key Largo Elementary School 10400 Overseas Hwy Key Largo FL 33037 112 SCHOOLS Lower 24.552820 - 81.789200 Glynn Archer School 1302 White Street Key West FL 33040 41 SCHOOLS/ Lower 24.56455 - 81.7655 Poinciana Elementary School 121214th Street Key West FL 33040 SHELTER 54 SCHOOLS/ Middle 24.71232 - 81.0944 Stanley Switlik Elementary 3400 Overseas Hwy Marathon FL 33050 SHELTER School 56 SCHOOLS/ Lower 24.66080 - 81.5299 Sugarloaf Elementary/Middle Crane Blvd Sugarloaf FL 33042 SHELTER School Key 88 SCHOOLS/ Upper 24.99465 - 80.5383 Coral Shores High School 89951 Overseas Hwy Tavernier FL 33070 SHELTER 110 SCHOOLS/ Lower 24.55555 - 81.7776 Key West High School 2100 Flagler Ave Key West FL 33040 SHELTER 1 SCHOOLS/ Lower 24.58196 - 81.7433 Florida Keys Community 5901 College Road Key West FL 33040 UNIVERSIT College Y ANNEX X - 9 X. CRITICAL FACILITIES MMMMMM MM 13 SOLID WASTE Jpper 25.23657 - 80.3249 Key Largo Transfer Station 11180 County Road 905 Key Largo FL 33037 (MC) 67 SOLID WASTE ower 24.67768 - 81.5073 Cudjoe Transfer Station (MC) Blimp Road Cudjoe Key FL 33042 76 SOLID WASTE ower 24.56755 - 81.7401 Bernstein Park MC 5th st. & 5th Ave Stock Island FL 33040 79 SOLID WASTE ower 24.57987 - 81.7480 Stock Transfer Station 5300 College Rd Key West FL 33040 113 SOLID WASTE ower 24.669865 - 81.353969 Baypoint (Saddlebunch Keys) US 1 Highway #1 Big Pine Key FL 33043 (MC) 118 SOLID WASTE Aiddle 24.669662 - 81.348023 Big Pine Park (MC) 601 Sands Rd Big Pine Key FL 33043 123 SOLID WASTE Jpper 25.004269 - 80.518002 Harry Harris Park (MC) Beach street Tavernier FL 33037 124 SOLID WASTE ower 24.59367 - 81.6779 Toppino Debris Site US 1 Rockland Key FL 33040 125 SOLID WASTE Jpper 25.092510 - 80.439993 Key Largo Community Park ST Croix Place Key Largo FL 33037 MC 181 SOLID WASTE Jpper 24.827852 - 80.810795 Long Key Transfer Station US 1 - Overseas Long Key FL 33001 Highwa 28 STATE / GOVT Aiddle 24.711150 - 81.0961 FDOT Marathon Operation 3100 Overseas Highway Marathon FL 33050 Center 63 STATE / GOVT Aiddle 24.71215 - 81.0975 State Building 2788 Overseas Hwy Marathon FL 33050 98 STATE / GOVT ower 24.54725 - 81.8115 Fort Zachary Taylor Landing PO box 6560 Key West FL 33040 Zone 105 STATE / GOVT ower 24.55255 - 81.7569 FHP Substation 3439 South Roosevelt Key West FL 33040 Blvd 115 STATE / GOVT ower 24.55661 - 81.7697 Salt Ponds Bunker Area Government Road Key West FL 33040 117 STATE / GOVT ower 24.56175 - 81.8000 Key West Bight Parking Area West End of Margaret St Key West FL 33040 181 STATE / GOVT Aiddle 24.752677 - 80.974935 Medical Examiner's Office 56639 Overseas Marathon FL 33050 (district 16) Highway 181 STATE / GOVT Aiddle 24.710247 - 81.097987 DER South District Branch 2796 Overseas Highway Marathon FL 33050 Office , suite 221 181 STATE / GOVT ower 24.550708 - 81.807774 Coastal & Aquatic Managed 33 Quay Road Key West FL 33040 Areas 181 STATE / GOVT Jpper 25.194405 - 80.352566 Greenways & Trails Keys 3 La Croix Court Key Largo FL 33037 Overseas Heritage Trail 18 WASTE Upper 25.047356 - 80.48575 Key Largo Wastewater 92431 Overseas Key Largo FL 33037 2 WATER Treatment Plant VAC J/K Highway 18 WASTE Upper 25.093669 - 80.441723 Key Largo Wastewater 95190 Overseas Key Largo FL 33037 3 WATER Treatment Plant VAC I Highway 18 WASTE Upper 25.09367 - 80.441721 Key Largo Wastewater 98240 Overseas Key Largo FL 33037 4 WATER Treatment Plant VAC G/H Highway 18 WASTE Upper 25.163448 - 80.381803 Key Largo Wastewater 12 Mockingbird Road Key Largo FL 33037 5 WATER Treatment Plant VAC A 3 WATER ower 24.57468 - 81.7487 F.K.A.A. Storage Facility 5226 College Road Key West FL 33040 7 WATER ower 24.559680 - 81.734200 F. K.A.A. R/O Plant & Storage Stock Island Facility Stock Island FL 33040 Facili 24 Water ower 24.57890 - 81.7718 FKAA Water Tower Behind Sigsbee Base Behind Key West FL 33040 Sigsbee School Sigsbee School ANNEX X - 10 X. CRITICAL FACILITIES Is==== =0 42 WATER Lower 24.569510 - 81.7972 Key West Wastewater Treatment 3140 Flagler St Key West FL 33040 Plant 44 WATER Lower 24.341550 - 81.462780 FKAA Water Storage Tank Sigsbee Base Key West FL 33040 49 WATER Middle 24.71059 - 81.0935 F.K.A.A. Booster Station 3375 Overseas Hwy Marathon FL 33050 57 WATER Middle 24.71145 - 81.0952 F.K.A.A. Operations Center 3200 Overseas Hwy Marathon FL 33050 58 WATER Lower 24.66083 - 81.4111 F.K.A.A. Booster Station MM 27 Overseas Hwy Ramrod Key FL 33043 77 WATER Lower 24.57175 - 81.7489 F.K.A.A. Backpumping Station 5226 College Road Key West FL 33040 109 WATER Upper 25.00708 - 80.5199 FKAA Admin /Pump Station 91620 Overseas Hwy Tavernier FL 33070 119 WATER Upper 24.83894 - 80.7913 FKAA Pumping Station MM 70 Overseas Hwy Long Key FL 33001 120 WATER Lower 24.56954 - 81.7703 FKAA Storage Facility Dredger's Key Road Key West FL 33040 121 WATER Lower 24.56475 - 81.7674 FKAA Main Office 1100 Kennedy Bkvd Key West FL 33040 32 WORSHIP Upper 24.96402 - 80.5643 St. James Episcopal Plantation 87500 Overseas Plantation FL 33038 Key Highway Key 47 WORSHIP Middle 24.73017 - 81.0273 San Pablo Catholic Church Field 550122nd Street Marathon FL 33050 Ocean 74 WORSHIP Middle 24.73017 - 81.0273 San Pablo Church 550122nd st Ocean Marathon FL 33050 86 WORSHIP Lower 24.55224 - 81.7968 Mary Immaculate Star of the Sea 700 Truman Ave Key West FL 33040 147 WORSHIP Lower 24.559749 - 81.777844 5th street Baptist Church 1311 5th street Key West FL 33040 148 WORSHIP Lower 24.559927 - 81.771018 Grace Lutheran Church 2713 Flagler Ave., Key West FL 33040 152 WORSHIP Lower 24.394036 - 81.315239 Sugarloaf Baptist Church Crane Blvd, MM 19 Sugarloaf FL 33040 Ke 153 WORSHIP Middle 24.405293 - 81.203483 St Peters Church 31300 Overseas Big Pine Key FL 33040 Highwa 157 WORSHIP Upper 24.593300 - 80.326070 San Pedro Catholic Church 89500 Overseas Islamorada FL 33070 Highway ANNEX X - 11 X. CRITICAL FACILITIES ANNEX X - 12 i 111,Trotno XI. RADIOLOGICAL EMERGENCY PLAN "M XL RADIOLOGICAL EMERGENCY PREPAREDNESS PLAN A. OVERVIEW The Turkey Point Nuclear Plant is operated by the Florida Power & Light (FPL) Company. It is located on the shore of Biscayne Bay, approximately 25 miles south of the City of Miami, and seven (7) miles north of the Monroe County and Miami -Dade County line. Units three (3) and four (4) are twin 760 Megawatt electric nuclear Power Plants utilizing Westinghouse pressurized water reactors. One of the ten areas within the 10 -mile Emergency Planning Zone (EPZ) is inside Monroe County, area known as Ocean Reef. The Florida Division of Emergency Management (FDEM) has the overall responsibility for the coordination of any response to a nuclear power plant emergency by federal, state, or local agencies. The Monroe County has developed and maintains a Radiological Emergency Plan and Standard Operating Procedures are based on guidance criteria and regulations from the Nuclear Regulatory Commission, Federal Emergency Management Agency, the State REP Plan and Department of Health Standard Operating Procedures. This plan is on file with the Monroe County Emergency Management Department. ANNEX XI - 3 XI. RADIOLOGICAL EMERGENCY PLAN ANNEX XI - 4 III XII. BRIDGE INCIDENT RESPONSE X11. Monroe County Bridge Incident Response A. INTRODUCTION B. PURPOSE C. SCOPE OF WORK I17M.9I 11JR Y [1790 ".1►117 .1d110I W1 Y 113LIK E. HAZARDS RESULTING FROM BRIDGE INCIDENT F. RESPONSE AGENCY RESPONSIBILITY 1. Florida Department of Transportation 2. Monroe County Sheriff's Office 3. Florida Highway Patrol 4. Monroe County & Municipality Fire Rescue Departments, including Key Largo & Ocean Reef 5. Monroe County Public Works 6. Monroe County Emergency Management 7. Florida National Guard 8. United States Coast Guard 9. United States Navy Cm:31;7I IT" ma lend Ulei kill04Z1111►Y II'1 1. Monroe County 2. Florida Department of Transportation ANNEX X11- 3 X11. MONROE COUNTY BRIDGE RESPONSE ANNEX X11 - 4 XII. BRIDGE INCIDENT RESPONSE Monroe County Bridge Incident Response SOP JULY 2011 ANNEX X11- 5 X11. MONROE COUNTY BRIDGE RESPONSE Effective emergency response to any major "bridge incident" is dependent upon the coordination and cooperation of the Florida Department of Transportation, Monroe County Emergency Management, Monroe County Public Works, County and municipal Law Enforcement, County and municipal Fire Rescue Departments, State, Federal and various other agencies /organization that may be called upon to perform emergency duties. Each incident may differ by type, and impact, but the basic responsibilities of the involved organizations remain the same. The following SOP is established to ensure effective emergency response. ;Iunzany� The purpose of this Annex to the Monroe County Comprehensive Emergency Management Plan (CEMP) is to established procedures to ensure the effective response to bridge damage /collapse incidents and describe bridge control procedures during and after emergency event. The scope of the Annex encompasses the aspects of preparedness, emergency response, and recovery during bridge damage and/or collapse in Monroe County. I a iI�x Monroe County has 2 bridges of varying size and types (Appendix "A "). A bridge damage and /or collapse would be the result of a natural or manmade incidents including, but not limited to, hurricanes, floods, explosives or acts of terrorism. rilfwwwrpy ML • Water hazards • Secondary collapse • Shifting debris risks • Power lines • Fires • Rebar • Broken concrete • Hazardous materials • Weather • Possible impacts to utilities ANNEX X11 - 6 XII. BRIDGE INCIDENT RESPONSE 1. Florida Department of Transportation (FDOT) FDOT is the primary agency to conduct inspections of all FDOT bridges after emergency event and address damage controls. Bridge /s will be open to vehicular traffic once FDOT completes all appropriate inspections and declares the bridge /s safe. In the event a bridge does not meet the inspection safety criteria, the Department will notify the State Warning Point (SWP), Monroe County Emergency Management Department, Monroe County Public Works, Monroe County Sheriff's Office, Florida Highway Patrol and other agencies according to their internal policies. FDOT will specify the type of damage /s and the approximate time -frame for necessary repairs. It is the FDOT responsibility to engage other appropriate agencies, should the extent of work exceed the Department's capabilities. If the damages are not extensive, but do require some repairs which would not result in traffic stoppage /closure; the Department would coordinate traffic control protocols with the FHP and MCSO. 2. Monroe County Sheriffs Office (MCSO) MCSO will coordinate with FDOT and the FHP all control related missions and any necessary security measures. 3. Florida Highway Patrol (FHP) FHP will coordinate with FDOT and the MCSO all traffic related missions and any necessary security measures. 4. Monroe County and Municipal Fire Rescue Departments, including Key Largo and Ocean Reef Fire Departments All Fire Departments will coordinate mutual assistance and will assist Law Enforcement with public safety related matters. All Fire Departments will execute Air - Bridge missions with the Florida National Guard (FNG), once the MCEMD submits a mission request for such assistance to the Florida Division of Emergency Management. 5. Monroe Countv Public Works MCPW is responsible for inspection of all Monroe County bridges after an emergency event and address damage controls. MCPW will specify the type of damage /s and the approximate time -frame for necessary repairs. It is the MCPW responsibility of engage other appropriate agencies, should the extent of work exceeds the Department's capabilities. MCPW would respond with heavy equipment and labor to aid in clean -up procedures. Monroe County Engineering Department would be responsible for directing contractor crews and Public Works /Road Department would assist as needed /requested. ANNEX X11- 7 X11. MONROE COUNTY BRIDGE RESPONSE If the damages are not extensive, but do require which would not result in traffic stoppage, the Department would coordinate traffic control protocols with the appropriate entity. 6. Monroe County Emergency Management Department (MCEMD) MCEMS will address, through the FDEM, a possible long -term transportation and resource delivery to Monroe County, by submitting a Mission Request through the current EOC Database System. Should Air -Bridge assistance be required, EM will gather information related to all needed/necessary resources and submit those data to FDEM and FLNG. Additionally, EM will provide FLNG withal the necessary Point of Contacts information to coordinate the Air - Bridge mission with. Should it become necessary, MCEMD will, through the Monroe County Administrator, request the assistance of any County Department /s which would be needed to assist with the recovery process. MCEMD will submit a request to the County Mayor for declaration of State of Local Emergency* and will inform the County Administrator and the County Fire Chief of the request, should such declaration be necessary. *This would be done if such incident would occur during non - hurricane events (if air - bridge mission be necessary as the result of a hurricane event, State of Local Emergency would already be in place). 7. Florida National Guard The FLNG will notify the MCEMD of their deployment status and will then be provided with all mission related information (locations, Landing Zones, destination /s, needed resources information, etc.) and Points of Contact for all respective areas (Fire Department Chiefs /designees, Law Enforcement, Public Works, FDOT, airports, etc.). FLNG will also coordinate their ETA at the designated Landing Zones through the Monroe County Sheriff's Office, Monroe County Airport Manager and USN Boca -Chita if necessary. FLNG would need the following information 24 hours prior to their deployment: • Frequencies • Call signs • Passenger manifest • Load weight (internal and /or external) • Of external load — County needs to request a "sling support" from the 50' ASG located at the Homestead Air Force Reserve Base • Landing and Pick -up Zones locations • Expected time /s • Estimated /approximate mission duration (if known) 8. U.S. Coast Guard Response Bridge Incident To facilitate a response to a bridge incident, the Coast Guard Sector Commander may establish a Safety Zone or Security Zone within the navigation waters adjacent to, or, under a bridge and under the Captain Of The Port (COTP) authority. The Safety or Security Zone will be used to control vessel traffic within the area. The Safety or Security Zone may be patrolled by U.S. Coast Guard vessel /s and/or vessels of other government agencies designated by the COTP. ANNEX X11 - 8 XII. BRIDGE INCIDENT RESPONSE Hurricane Preparedness & RecoverX U.S. Coast Guard Seventh District Commander (dpb) maintains operations control of all bridges crossing U.S. Navigable Waterways within Monroe County, particularly draw bridges, such as the Snake Creels Bridge. The Commander of U.S. Coast Guard Sector Key West will, typically, request operational control of such bridges under the Captain Of The Port (COTP) authority when a storm is approaching or threatening The Keys. Once the Sector Commander has operational control of the bridges under COTP authority, the Sector Commander can modify draw bridge lifts to facilitate a response and will coordinate modifications of bridge control with Monroe County Emergency Management and FDOT. All modifications to bridge lifts will be transmitted to mariners via Broadcast Notice to Mariners, Marine Safety Information Bulletins posted on the internet at http: / /homeport.uscg.mil and Press releases from the Sector and/or Seventh District Public Affairs Officer. During a Hurricane Response Preparedness, the Sector Commander assumes bridge control upon setting Port Hurricane Condition Whiskey, which is set 72 hours prior to the forecasted arrival of sustained gale force winds. The suspension of bridge lifts will occur with the following situations as hurricane or tropical storm approaches. • No Resident Evacuation: draw bridge lifts will be suspended 8 hours prior to the forecasted arrival of gale force winds Mandatory Resident Evacuation: draw bridge lifts will be suspended at onset of the mandatory evacuation 9. U.S. Navy (USN) In the event that assistance from the USN, MCEM will submit, through the current EOC Database System (Constellation), a request to the FDEM ESF 13. ANNEX X11- 9 X11. MONROE COUNTY BRIDGE RESPONSE G. APPENDIX "A" — BRIDGES IN MONROE COUNTY 1. Monroe County RRIDGE R VnC,AT1nN 904025 Garrison Bright 904110 Geiger Key 904120 Similar Sound 904140 Bay Point 904151 Shore Drive 904152 Shore Drive 904153 Sugarloaf Boulevard 904155 Sugarloaf Creek 904165 Tarpon Creek 904250 Summerland — Caribbean Drive 904255 Copa D'Oro (Marathon City Limits) 904260 Yellow Tail Road (Marathon City Limits) 904305 Watson Avenue 904307 Fern Avenue 904310 Pine Key Bight 904320 No Name Key 904490 Boot Key (City of Marathon) 904495 25`" Street (City of Marathon) 904510 112`" Street (City of Marathon) 904512 116`" Street (City of Marathon) 904515 117` Street (City of Marathon) 904517 117' Street (City of Marathon) 904540 Coco Plum Road (City of Marathon) 904600 Duck Key 904602 Duck Key 904603 Duck Key 904604 Duck Key 904606 Duck Key 904910 Bahama Drive, Key Largo 904916 Ocean Bay Drive, Key Largo 904980 Steamboat Creek, Card Sound Road 904983 Tubby's Creek, Card Sound Road 904984 Mosquito Creek, Card Sound Road 904986 Saunder's Creek, Card Sound Road 904990 Card Sound Bridge ANNEX X11 - 10 XII. BRIDGE INCIDENT RESPONSE 2. Florida Department of Transportation KEY NAME MM# SPAN Clearance Key West Riviera Canal aka Thompson Creek AlA 190' Key West Salt Run 2.3 184' Stock Island Cow Channel 4.4-6.2 360' Boca Chica Boca Chica 6.7-9.5 2629' Big Coppitt Rockland Channel 9.8— 11.5 1298' Saddlebunch Key # 5 Shark Channel 11.9-12.8 2059' Saddlebunch Key #4 Saddlebunch Key #5 13.0— 13.1 900' Saddlebunch Key #3 Saddlebunch Key #4 13.3— 14.1 900' Saddlebunch Key #2 Saddlebunch Key #3 14.2-14.7 739' Saddlebunch Key #1 Saddlebunch Key #2 14.8— 15.5 638' Lower Sugarloaf Lower Sugarloaf Channel 15.— 16.6 1230' Sugarloaf (West) Harris Channel 16.7-17.7 438' Unnamed Key Harris Gap Channel 17.8— 17.9 164' Park Key North Harris Channel 18.0— 18.8 433' Sugarloaf Key (East) Park Channel 18.9-20.4 376' Cudoe Key Bow Channel 20.7-23.4 1484' Summerland Key Kemp Channel 23.6-25.4 1109' Ramrod Key Niles Channel 26.3-27.5 4536' Causeway Island Torch Ramrod Channel 27.7-28.0 655' Little Torch Key Torch Channel 28.2-28.8 818' Pine Channel Causeway South Pine Channel 28.9-29.6 929' Big Pine Key North Pine Channel 29.7-33.2 755' Spanish Harbor Keys Spanish Harbor Channel 33.9-35.4 3485' Bahia Honda Key Bahia Hond Channel 36.7-38.5 6734' Ohio Key Ohio Bahia Hinda 38.7-39.0 1104' Missouri Key Ohio Missouri Channel 39.3-39.6 1484' Little Duck Key Missouri Little Duck Key Channel 39.8-40.2 919' Vaca Key Seven Mile 47.0-53.0 35,483' Fat Deer Key Vaca Key Cut 53.0-53.2 449' Duck Key Toms Harbor Channel 60.9-61.5 1519' Conch Keys Toms Harbor Cut 61.7-63.2 1333' Long Key Long Key Viaduct 65.5-70.8 12,136' Craig Key Channel 5 (Hump) 71.7-72.7 4933' 90' Lower Matecumbe Key Channel 2 73.0-77.5 1882' 79' Causeway Li num Vitae Channel 77.7-77.9 902' Indian Key Indian Key Channel 78.3-79.2 2037' Teatable Key Teatable Channel 79.3-79.7 738' Upper Matecumbe Key Teatable Relief Channel 79.8-81.5 282' Windley Key Whale Harbor Channel 83.8-64.0 644' Plantation Key Snake Creek 85.7-86.0 850' Tavernier Tavernier Creek 90.9-91.5 320' Key Largo Cut Marvin D Adams Waterway 103.6 — 103.9 120' Gilbert's Ramp Wildlife Crossin 108 37' Miami -Dade / Monroe Line Wildlife Crossin 112.6 32' Ramp "A" Jewfish Creek, SW 107 780' Ramp `B" Jewfish Cree, SE 107 780' Ram "C" Jewfish Creek, NE 108 841' Ram "D" Jewfish Creek, NW 108 514' Key Largo New Jewfish Creek Bride 107— 108.3 7510' ANNEX X11- 11 X11. MONROE COUNTY BRIDGE RESPONSE ANNEX X11 - 12 1 Wisaster Recovery Centers XIII. DISASTER RECOVERY CENTERS A. UPPER KEYS B. MIDDLE KEYS C. LOWER KEYS ANNEX Xlll. - 3 X111. DISASTER RECOVERY CENTERS ANNEX X111 - 4 XIII. DISASTER RECOVERY CENTERS A. UPPER KEYS DRC Location #1: St. Justin the Martyr Catholic Church 105500 O/S Highway Key Largo, MM # 105.5 DRC Location #2: Monroe County Public Library MM #81.5 Islamorada DRC Location #3: San Pedro Catholic Church 89500 Overseas Highway Plantation Key, MM #89.5 i ► 1 1 DRC Location #4: San Pablo Catholic Church 550 122 a Street Marathon, MM #45 DRC Location #5: Marathon Airport 9400 Overseas Highway Marathon, MM #53 DRC Location #6: Big Pine Volunteer Fire Station Key Deer Boulevard Big Pine, MM #30 DRC Location #7: Big Pine Moose #1585 21 Wilder Road Big Pine Key, FL 33043 -0749 DRC Location #8: Habitat for Humanity of KW and Lower Florida Keys 30320 Overseas Highway Big Pine Key, MM 33.3, Oceanside DRC Location #9: Key West Central Fire Station Central Fire Station No. 1 1600 N. Roosevelt Blvd., Key West ANNEX X111. - 5 j i i �, ►' ■,, !,; 1v i'. �, � i �, ♦' XIV. DAMAGE ASSESSMENT TEAMS 1.0 INTRODUCTION 2.0 PURPOSE 3.0 OBJECTIVE !KIWI I ILI". Y us] ►1 4.1 Tornados 4.2 Floods 4.3 Hurricanes 4.4 Earthquakes 5.0 PREPAREDNESS 6.0 DAMAGE ASSEMENT PROCESS 7.0 RESPONSIBILITIES 7.1 Local Government 7.2 County Divisions/ Department Directors 7.3 MCDAT Lead Coordinator 7.4 MC Emergency Management 7.5 State Government 7.6 Federal Government ATTACHMENT "A" /Resources ANNEX XIV - 3 X1V. DAMAGE ASSESSMENT TEAMS ANNEX X1V - 4 XIV. DAMAGE ASSESSMENT TEAMS Monroe County Damage Assessment Plan ANNEX XIV - 5 X1V. DAMAGE ASSESSMENT TEAMS ANNEX X1V - 6 XIV. DAMAGE ASSESSMENT TEAMS OFFICE OF EMERGENCY MANAGEMENT MISSION STATEMENT Protecting lives and property through effective partnerships, planning and response to mitigate the impact of natural, technological and human - related emergencies. The Monroe County Emergency Management (MCEM) is the lead department for the coordination of comprehensive emergency preparedness, training, response, recovery and mitigation services in order to save lives, protect Monroe County's economic base and reduce the impact of emergencies. MCEM is a department within the Division of Public Safety and is authorized by Florida Statute 252: Emergency Management. ANNEX XIV - 7 X1V. DAMAGE ASSESSMENT TEAMS I ► :tl �► The Monroe County Emergency Damage Assessment Plan is an operations- oriented plan, and addresses issues involved in the coordination of post- disaster county damage assessment to county's infrastructure. f►� 111.E03:1� Preliminary damage assessment is the process of counting, estimating, appraising or sizing -up the damage caused by a disaster prior to declaration of a major disaster or emergency. Since different disasters cause different types of damage, it is imperative that the damage assessment process begins immediately after the emergency event (within 12 daylight hours), and prior to the arrival of Florida DEM Damage Assessment Team personnel in the county. 3.0 OBJECTIVE. Information collected will determine not only the impact on any given community, but also will assist the Governor's Office to adequately assess the appropriate road to recovery. Any follow up surveys conducted by State, FEMA (Federal Emergency Management Agency) or SBA (Small Business Administration), will be based on data collected by the MCDAT thus, reliable data will expedite the ultimate goal of obtaining a disaster declaration. This plan is established for personnel who would be called upon to initiate the county's damage assessment process. This special team is comprised of county employees whom are experienced in their line of work. Their sole purpose is to begin immediate assessment services. The Damage Assessment Team Leader will advise team members prior to the emergency event that they are on 24/7 stand -by and are to report to the County EOC upon contact by the Team leader or his /her designee. Team leader maintains current contact list of all responders and will utilize that list to activate the team members ( Whones, cell phones, email, home phones). In the event such communications is not available due to power outages, the team members are advised that if not contacted within reasonable amount of time, they are to report to the EOC for briefing and field assignments. 4.0 SITUATION The following is a description of anticipated damages resulting from various disaster events: 4.1 Tornadoes • Immediate severe damage • Damage is along a narrow path from hundred yards to hundreds of miles long • Structural damage • Much debris • Damage is readily apparent 4.2 Floods • Short duration, severe damage with little warning • Structural and erosion damage • Much debris • Debris and damaged structures covered with silt, oil and chemicals • Damage is widespread • Damages is readily apparent ANNEX XIV - 8 XIV. DAMAGE ASSESSMENT TEAMS 4.3 Hurricanes • This is a combination of the type of damage encountered in tornadoes and floods, but with 24 hours or more warning • Damage along path of up to 50 miles wide but diminishing in severity from the coastline inland • Severe wind and water (surge and rain) structural damage • Severe wind and water damage along beaches • Much debris • Long term damage from salt water inundation • Damage is widespread • Damage is apparent 4.4 Earthquakes • Severe structural damage with no warning • Terrain is drastically altered in some areas • Structural damage is mostly apparent but some is hidden • Damage is widespread • Debris is at point of destruction and in relation to severity of shock and type structures RMONFOW 19 -y"TWINTW Preparedness involves those activities, procedures, and actions that governments, organizations, and individuals have developed to protect and save lives and to minimize damage. Preparedness is an "insurance policy: against emergencies since we can not mitigate against every disaster. It is undertaken because mitigation activities can not keep an emergency from occurring. Preparedness activities include planning, training and exercising to ensure that the most effective and efficient response efforts minimize damages and the loss of life. Initial damage assessment must be completed within 12 daylight hours immediately following a disaster event, and prior to the arrival of Florida DEM Damage Assessment Team personnel in the county. Florida DEM team members are from the State, FEMA and SBA organizations. Monroe County Damage Assessment Team (MCDAT) will consist of a minimum of 15 personnel from the following departments: • Public Works (Engineering) — 3 personnel • Code Enforcement — 3 personnel • Building Department— 3 personnel • Fire Rescue — 3 personnel • Solid Waste (debris management experience) - 3 personnel The selection of the above mentioned departments was based on the department's area of expertise relative to the geographical knowledge of Monroe County; structural expertise; debris removal experience, etc. This team will be separated into 3 groups (5 personnel per group), and each group will be allocated an area for damage survey (Upper, Middle and Lower Keys). ANNEX XIV - 9 XIV. DAMAGE ASSESSMENT TEAMS MCDAT will meet with the State DAT upon their arrival in the county. County will produce damage assessment report to the state team, and will accompany the visiting personnel to the affected areas. This effort will be coordinated directly through the Department of Emergency Management. It will be the responsibility of Monroe County Emergency Management to provide all damage assessment training to the team personnel. Department of emergency Management will issue MCDAT badges to the team Lead Coordinator for distribution. MCDAT members will be available to respond to this duty immediately after the disaster event. In conducting damage assessments in disaster affected areas, the gathered information will need to paint an accurate mental picture of the damage and of it's impact on the people and their communities. The subjects listed below represent important aspects of assessment, which may be applicable to the situation. (These subjects are not meant to apply specifically to EACH damaged structure in the affected area, but rather to describe the different types of facilities damaged by the disaster). Functions of damaged structures Describe the uses of major buildings receiving damage, such as residential, schools, hospitals, government facilities, commercial structures, etc. Construction types Major structures may be masonry, steel and glass, brick, wood, etc. The size of the structure must also be described. Damage description The type of damage must be described (i.e., broken windows, blown off roofs, height of flood level, walls down, etc.). Describe equipment and content damages. Impact If damaged structures are no longer habitable, report on the availability of alternate facilities. 7.1 Local Government County will receive required reports from municipalities and will consolidate these with data from unincorporated areas, insuring non - duplication of data. Consolidated reports (county and municipalities) will be submitted to the appropriate State disaster agency. When local facilities are inadequate to provide necessary responses, the local government will request aid through the State disaster agency. 7.2 County Division /Department Directors The Directors of selected departments will appoint the most qualified personnel to serve on the MCDAT 7.3 MCDAT Lead Coordinator The MCDAT will have a Lead Coordinator whose responsibilities will include: • Dispatch personnel to affected areas • Ensure the team has all necessary resources (attachment "A ") • Production of the final damage assessment report for submittal to the Florida DEM Damage Assessment Team ANNEX XIV - 11 XIV. DAMAGE ASSESSMENT TEAMS • Select a representative from the MCDAT to accompany the visiting team during their visits to the affected areas 7.4 Monroe County Emergency e n It is the responsibility of Monroe County Emergency Management to coordinate a working relationship between Monroe County Damage Assessment Team personnel and the State, FEMA and SBA Damage Assessment Team. The Department of Emergency Management will coordinate training for the team members relative to damage assessment procedures. 7.5 State Government The State is the first source of governmental assistance available to local governments. When assistance is requested, the State will dispatch State Damage Assessment Teams to the affected area. These teams will be designated and trained in advance. Individual State agencies will assess damages to State property under their control and report damages as well as actions and expenditures directly to the State disaster agency. The State disaster agency will compile and analyze incoming assessment and will provide to the Governor and State agencies accurate and timely information. When State resources are inadequate to meet response requirements; the State disaster agency will compile data to document the need for Federal assistance. 7.6 Federal Government If such request is made the FEMA (Federal Emergency Management Agency) Regional director will execute FEMA damage assessment efforts, and compile the damage assessment and expenditure reports into a summary of findings and forward it to the National Office for their recommendation to the President. The major agency for supplying grants to restore public facilities and coordinate individual assistance is FEMA. If disaster damage is of such severity and magnitude where effective response is beyond the State and local government's capability, the President may declare an emergency or major disaster. ANNEX XIV - 10 X1V. DAMAGE ASSESSMENT TEAMS ATTACHMENT "A" Monroe County Damage Assessment Resource List • Monroe County Maps • Cameras • Film • Video Cameras and videotapes (if possible — preferred method) • Flashlights • Batteries • Clipboards • Pens /pencils • Vehicles • Badges • Slickers • Boots • I" Aid Kit • Bottled water • Forms The Monroe County Fleet Management (Public Works Division) is responsible for provision of all vehicular equipment for damage assessment purposes. The Building Department damage assessment personnel as well as the Code Enforcement staff would utilize their county vehicles for the initial damage assessment survey. County resources which would be available for assessment and response: 17 Pickup Trucks 14 Sedans 3 Cargo Vans 3 Flatbed trucks 6 Chippers 5 Dump trucks 4 Deere tractors 3 Deere 244E and 244H loaders Additionally, the County has a contract with disaster response contractor which would be activated and respond when necessary. County Public Works maintains 5 fuel pumps throughout the county and has reserve fuel supply storage in the Lower Keys. Additionally, the county has a contract with fuel delivery vendors that would deliver fuel within 24 -hour (providing US 1 is passable). Should the main highway prevent vehicular traffic, request would be made to deliver fuel to the county via barge. ANNEX X1V - 13 XIV. DAMAGE ASSESSMENT TEAMS ANNEX XIV - 12 X1V. DAMAGE ASSESSMENT TEAMS i Lill I w =lm i ANNEX X1V - 13 i �, ►' ■,, !,; 1v i'. �, � i �, ♦' XV. EMERGENCY INFORMATION HOTLINE Emergency Hotline Information Procedures SECTIONS A. PURPOSE B. SCOPE C. GENERAL D. CONCEPT E. DE- ACTIVATION F. RESPONSIBILITIES 1. Information Hotline Staff 2. Emergency Management Staff G. ATTACHMENTS 1. Information Hotline Information Sheet 2. Phone Tips 3. Evacuation Recommended — Ordered 4. What to bring to a shelter ANNEX XV - 3 XV. EMERGENCY INFORMATION HOTLINE ANNEX XV - 4 XV. EMERGENCY INFORMATION HOTLINE Standard Operating Procedure Emergency Information Hotline ANNEX XV - 5 y �9 XV. EMERGENCY INFORMATION HOTLINE Blank Intentionally ANNEX XV - 6 XV. EMERGENCY INFORMATION HOTLINE INFORMATION HOTLINE OPERATING PROCEDURES A. PURPOSE: The purpose of these Operating Procedures is to establish guidelines for Information Control activation and operation. B. SCOPE: These Operating Procedures are applicable for all personnel assigned to the Information Hotline during situations when high public call requires the activation of a Telephone Information Center. C. GENERAL: The Information Hotline system was created based on F.E.M.A.'s recommendation that all local governments establish an Information Hotline center for disasters. It has been expanded in scope, based on lessons learned from Hurricane Andrew and many other disasters that have occurred since 1985. D. CONCEPT: Information Hotline is operated by Monroe County Emergency Management and is coordinated by the Public Information Officer of the Monroe County Sheriffs Department. Monroe County Emergency Management will recruit and train the personnel needed to man the phones. Information Hotline is activated by the Director of Emergency Management or his or her designee with the assistance from the Monroe County Sheriffs Department, Public Information Officer. Emergency Management contacts the Information Hotline Staff and with the assistance of the Monroe County Sheriffs Department Public Information Officer, activates the Information Hotline Center which is located in the Monroe County Emergency Operations Center, located at the Marathon Government Center, on 28th street, Gulf Side, in Marathon. Information Hotline Coordinator will receive a status report and briefing by the Emergency Operations Center Incident Commander or his or her designee, at the beginning of each shift. This information will be updated on a timely basis as it is received in the Emergency Operations Center. The Information Hotline Coordinator will set the hours for each shift. Normal shift hours will be between 8 and 10 hours. Staff will be asked to arrive at least 30 minutes before each shift so they can be briefed on the current information and status of the event or storm. (See attachment #1) E. DE- ACTIVATION Information Hotline will be de- activated at the direction of the Emergency Management Director, or his or her designee. If we are not impacted by the storm, de- activation will take place when the Emergency Management Director or his other designee deems the event to be over and the "all clear" has been given. If the phone inquiries have continued to come in, de- activation will then be decided by the Emergency Management Director or his or her designee and the Information Hotline Coordinator after careful consideration has been taken to log the number of in- coming calls over a certain period of time and With this information then decide how much longer the Information Hotline phones should be answered. When the phone calls have dropped significantly the Emergency Management Director or his or her designee and the Information Hotline Coordinator will then decide when to put the Information Hotline on the automatic answering system ANNEX XV - 7 XV. EMERGENCY INFORMATION HOTLINE F. RESPONSIBILITIES 1. Information Hotline Staff • Receive incoming calls of inquiry, concerning the situation at hand. • Refer to the Information Control reference guide to answer the inquiries as accurately, • quickly and politely as possible. (See attachment #2) • Provide verified evacuation level information (see attachment #1) • Forward callers with an emergency to the (9 -1 -1) dispatch center 2. Emergency Management The Monroe County Emergency Management Department is responsible for maintaining and annually updating the Information Hotline SOP's and the reference guide. The Monroe County Emergency Management Department is responsible for recruiting volunteer personnel to staff the Information Hotline Center. The Monroe County Emergency Management Department will provide the necessary training along with the assistance of the Monroe County Sheriffs Department Public Information Department, for the volunteer personnel assigned to the Information Hotline Center. ANNEX XV - 8 XV. EMERGENCY INFORMATION HOTLINE INFORMATION HOTLINE -INFORMATION SHEET Date: Time: Status of the Alert: Tropical Storm — watch - warning Hurricane — watch - warning Storm Status: Long: IA Category: 1 2 3 4 5 Wind Speed: mph Direction of Movement: Storm Speed: mph. Rain Fall: in. Storm Surge: ft. Tides: above normal Tropical Storm Conditions to affect our ar ea : Time: Day: Hurricane Conditions to of f ect o u r area: Time: Day: Shelters Open: yes: no: Time: a.m. /p.m. Day: Names of shelters open: Roads Closed: yes: no: Names of Roads Closed: Draw Bridges closed: yes: no: Evacuation Order: yes: no: Additional Information: Airports closed: yes: no: ANNEX XV - 9 XV. EMERGENCY INFORMATION HOTLINE ANNEX XV - 10 XV. EMERGENCY INFORMATION HOTLINE PHONE TIPS NOTEi We provide factual information about MONROE COUNTY only. HOW TO ANSWER THE PHONE: Monroe County Rumor Control, may I help you? Provide callers with only FACTUAL information which has been verified and authorized. Refrain from sharing your "personal opinions." In the event, you have not been provided with verified and factual information to adequately answer a question, then state: "I am sorry, but I do not have that information, so I am unable to answer your question." (You can also ask the person to please hold and see if your supervisor is able to obtain the answer for you). If time is not essential to the answer, you may then get the person's name and phone number and tell them you will call them back as soon as you get an answer. Listen to your local news channels, #3, #7, #8, and #10, on T.C.I. Cable T .V ., The Weather Channel #17, on T.C.I. Cable T.V., #5, on T.C.I. Cable T.V., The Monroe County Information Channel #16, on T.C.I. Cable T.V. for information as it becomes available. Stress that Monroe County Channel #16, will have up -to- the - minute information concerning the latest bulletins on Monroe County's position concerning the storm or emergency event. They may be obtained at your local Post Office or by contacting Monroe County Emergency Management on 63rd street, ocean side, Marathon. (Note: They should call the Emergency Management office first, at 289 -6018. If the E.O.C. is on alert, the staff will probably be in the Center which means the office will all be there). EVACUATION RECOMMENDED OR ORDERED: See Attachment #3---- Evacuation kit, shelter kit and pets. EVACUATION LOCATIONS AND TRANSPORTATION SUGGESTIONS: 1. Go to the home of a friend or relative in a non- evacuation zone. 2. Go to a hotel or motel out of the county in a non - evacuation zone. 3. Go to the F.I.U. shelter in Dade County. 4. Ask a friend or neighbor or relative for a ride. ANNEX XV - 11 XV. EMERGENCY INFORMATION HOTLINE 5. Use the personal transportation you normally use. 1. Set the refrigerator and freezer to the coldest setting. 2. Keep the refrigerator and freezer closed - -limit access and use. 3. Keep the refrigerator and freezer plugged in. 4. Foods usually stay frozen 1 to 3 days. 1. Dispose of all foods not sealed in metal airtight cans or glass jars. 2. You may safely re -freeze some foods if they still contain ice crystals or if they have been kept at 40 *1 or below for no more than two (2) days If the temperature is above SO *F throw the food away. 1 Cook thawed frozen foods and frozen dinners immediately if they are still cold. Do -not re- freeze. If any foods have an offensive or questionable odor, do not eat. HOME PREPARATIONS: I. Prepare a survival kit. 2. Trim yourtrees. 3. Bring in all loose objects. 1. If your boat is in dry storage and you have a trailer, consider securing the boat at home. 2. If your boat is in dry storage check with the owner of the facility to make sure that facility allows boats to remain during a hurricane. Note: Some facilities may have Insurance regulations that require removal of your boat may require you to sign a waiver that holds theta not responsible for damage to your boat during a hurricane. 3. If your boat is on a trailer, lash the boat and trailer down in a protected area. Block up the trailer to remove some of the weight from the tires. You may let some of the out of the tires before tying the trailer down. 4. If you prefer, you may remove the boat from the trailer and lash down each separately. 5. Remove the outboard motor if possible and the electronics and store them. 6. Small boats can be filled with water to give them added weight after lashing down. T For boats remaining in the water, make sure the batteries are fully charged. Bilge pumps will be running a lot with a lot of rain. Protect lines from chafing by covering rub spots with old garden hose. & Reduce dock or piling crash damage be securing old tires or bumpers along the sides of the boat. 9. Remove all loose gear from the deck. Store it securely inside or take it inside the house. 10. If the boat is on a trailer, you may want to take it out of the county to a relative or friends house away from the storm area. If so make sure the tires are properly inflated and the tires are sturdy and have good tread on them. Make sure to check bearings and re -pack if trailer ANNEX XV - 12 XV. EMERGENCY INFORMATION HOTLINE has not been used for a long time. Remember to leave early enough so as to not cause a traffic back up because you are driving slower than the speed limit. Once an evacuation order is given, trailers that are impeding traffic flow will be asked to get off the highway so traffic flow will be able to be maintained. Leave the county when you are requested to do so by Monroe County Emergency Management and the Hotel /Motel Management. If you receive a call saying there is conflicting information on several of the radio stations or T.V. Channels, tell the caller to please hold on and you will notify your supervisor of the situation. Your supervisor then can check with the Public Information Officer or the Incident Commander to get the correct information verified and then let the caller know the correct, verified information. If it appears that it is going to take more than a few minutes to obtain the necessary information, let the caller know and get their name and phone number and tell them you will call them back within a few minutes. ANNEX XV - 13 XV. EMERGENCY INFORMATION HOTLINE ANNEX XV - 14 XV. EMERGENCY INFORMATION HOTLINE I . Follow any official's orders to evacuate. 2. Monitor stormreports. a. on radio b. on television i. Channel 5, 16, 17. c. on NOAA weather radio 3. If considering moving to a shelter, make arrangements for all pets. Pets are not allowed in shelters. 4. DO NOT drain swimming pools. 5. Refill all prescriptions. 6. Checkthe following supplies: a. Transistor Radio and Flashlights: The radio will be one of your most useful sources of information. Have enough batteries to last two or three weeks. Depending on the damage from the storm electricity may be off for weeks. The flashlight can prove to be very valuable. The flashlights do not have to be the fancy ones. Several good ones will be fine. Likewise you should have two of the better models. Normally, batteries are good for at least four years. Keep them in there sealed plastic packages until they need to be used. Do not install them ahead of time in the flashlights or radios. b. Containers for drinking water: Have clean, air tight containers to store sufficient drinking water for at least a week. The water supply will probably be interrupted on maybe contaminated. One can use plastic one (1) liter soda bottles, properly cleaned. Or, any other type of plastic container that can be sealed. c. Lanterns, lantern fuel, and matches: Have lantern fuel for at least seven (7) days. Make sure the lantern fuel is stored in safety approved containers. Make sure you have the necessary spare lantern parts like wicks just in case. Know how to use the lanterns safely. Store matches in a water -proof air -tight container. d. Make sure your vehicle is full of fuel: Never let your vehicle gas tank be less than half full during Hurricane threats. Fill up as soon as a hurricane watch is posted. Remember, when there is no electricity the gas pumps will not work. Most service stations do not have emergency generator power. ANNEX XV - 15 XV. EMERGENCY INFORMATION HOTLINE e. Canned goods and non - perishable foods: Store packaged foods which can be prepared without cooking and need no refrigeration. Again, there may be no electricity, water, or gas. Materials for protecting glass openings: Have shutters, or lumber for protecting your windows, doors, including garage doors. g. Materials for protecting your valuable possessions: Have enough large plastic garbage bags or plastic covers to protect your more valuable items such as pictures and photo albums. Ceramic items and other items that may break can be packaged in boxes and wrapped in newspaper or get the packaging material at one of the local stores that mail out packages. h. Materials for emergency repairs: Your insurance policy may cover the cost of materials used in temporary repairs. So, keep all of your receipts. These receipts will also be helpful for any income tax deductions. i. Cash: Make sure you have some cash on hand. ATM's do not work without electricity. Also remember that credit cards will be unusable if there is no electricity and the phone lines are down. Depending on the damage from the storm, banks may not be able to open for several days. ANNEX XV - 16 XV. EMERGENCY INFORMATION HOTLINE WHAT TO BRING TO A SHELTER One gallon of water per person per day. FOOD: Non-perishable; needing little or no cooking, such as ready -to -eat meats, fruits, vegetables, and canned juices or sodas. High energy foods such as peanut butter, jelly, crackers., granola bars, trail mix. and other snack foods. Special dietary foods such as diabetic, low slat, liquid diet, and baby food and formula. Have a manual can opener. Eating and drinking utensils including paper plates. Pot ice chest with ice. CLOTHING AND BEDDING: One complete change of clothing including footwear. Aluminum (folding type) lounge chair, a sleeping bag or some type of bedding to sleep on, a blanket and pillow, cots for the elderly, (note: cots will not be proGided), rain gear and sturdy shoes. PERSONAL ITEMS: Washcloth, small towel, soap, tooth brush, tooth paste, paper towels., toilet paper, towelettes, sanitary napkins, tampons, and any other needed personal items you normally would have to use. Remember, you need to stock Up On your personal items be tore the stonn hits because the stores may have major damage and supplies may be limited for some time. BABY SUPPLIES: Clothes, diapers, fort bottles, nipples, food, and blankets. NOT ALLOWED: Pets — alcohol beverages - weapons ANNEX XV - 17 XV. EMERGENCY INFORMATION HOTLINE IMPORTr1NT THINGS TO REMEMBER WHEN IN THE SHELTER: � Register immediately upon entering the shelter. Obey all shelter rules. Keep the building safe and sanitary. Remember, there may be many people in the shelter, get along with everyone and if you are available, offer your services to the shelter manager. ANNEX XV - 18 allillymiui, i a I w 1=2 0, XVI. Disaster Housing Strategy EXECUTIVE SUMMARY TABLE OF CONTENTS I. INTRODUCTION 11. LOCAL JURISDICTION SITUATION AND COMPOSITION 111. CONCEPT OF OPERATIONS IV. HOUSING STRATERGIES V. ROLES & RESPONSIBILITIES FOR JURISDICTIONAL AGENCIES & ORGANIZATIONS VI. REGULATORY OBSTACLES TO DISASTERHOUSING VII. SPECIAL TOPICS VIII. PREPAREDNESS IX. GLOSSARY X. APPENDICES ANNEX XVl. - 3 XVI. Disaster Housing Strategy ANNEX XVI - 4 XVI. Disaster Housing Strategy MONROE COUNTY DISASTER HOUSING STRATEGY Monroe County Pisaster llow ng Stnate y ANNEX XV1. - 5 XV1. Disaster Housing Strategy Exectitive stimillary r�o, at t` sell Of re eel dilaSlen; such as I fulTiCalle Katrilat ', olff llat i011 b a4 k i lneswd the satITL ri no to I'm any People. Nvilo have lo"I their hoille" alid bmitlat se ' level of dealructioll call lead to all ovelAx serve: of' testa and amy resolli ill rolocatoill of large portiom, at' Ilia potatlatioa, Re' ardlosi; of the lype Of hazard- art exteivove of residellts trill "everely 11111111VI the ability of'The coatimmity to recover and rebitild, '111iS 11OU1,410 ariilegY provide" Policies alld lac tie s, oil) CoU101Ullit-V orl-k elllpf()-, to 110I)CRIJI-V retail) our Population and offer hope to slarvivors tvljen their homes aod bri- have bean damaged or dettrove& By pooling call' local rcsollrCa s. state expertise and sul pott. ov o ill IaQ\ idQ tempolal v houailli, and , suppol t -,k:1 \ ives to displ uccil fal Ili I i es and ijalividtiak Rapid recovery requires that all segmeats of' the commavity, ineladiag bteioes*,es aod 11OW1 agellcies, kftliekiv recotistraci jiltrastrovitirc. klCilitiCS, alld SIIAJCLAITV,, The proviNiott of interim di taster liou&ing in the post-clkaster environtimilt k o to the tong recovery and ecollomic viabililv ofille impacted comjaklaitv 'I'll I Strategy JQIU VIS the 1 array of illm 110 as iiig optkm availabk to the MotiroQ Coality ill the aftcriliath of Ilic disamer. Balied upon flic wwrity and nia oftlw irllpw:L. &:ision-11 O have till flexihility to kelect 111c appl'opriate itilerim knisitig atrailegies itichidieg plaemicitt of' diNplaced residents Nvilliln local hotels, vacant rental Ullita. 01' \%ithill FEIM.A provided manufactured Il0USiflL> talim This as ate-_V will also etistirc that the weds of'sl)Qcial poladatiotis withiii mir cotimmility nre addrc" _ ed, Nl lit a CouluN Growth Mallag%micul and Mooroc Coulity Fin rune y Nlanagi:mlent ovttki like to thwil, the many agcmics and orgatii/ali011i; 11131 SUPPOM(l the f3eVVl0j)llWll( Offfie diSASWt liousinU , strategy, '11wir ongoing dcdivation bvf'ore. during, and after a largA:-ecae cak ditolswr xv ill cae file I olig vi abi I it o comm all itv, Monroe Comity Disaster I loasing Strategy Page 2 ANNEX XVI - 6 XVI. Disaster Housing Strategy T o hie of C1011tents TabIc 1. Introduction-- B. IIMr se::. ......... ....... C, l) €i,ast e t• flott ;itt g 1 ali ii i ti g Go .. ...... .... I). Platt 41etltttictltay 1. 1 "ocirtl Dim-,ter Fttita3at 2. State Disaster I low iit- ........ ,.., :.. ,. . cY. untr 1)isa tet' Ci, {3� ert ie�3r t�l'tlte l��:cl�:ratl l�j €Iter�etatyl "lattax�etttettt �1��t7ct�?s 1)isa�;ta:r llcttdstt€t lssistance Progratits II, Local Jtirisclietiott SitUaaiattt and Cc�xttla r�itic�tt..:: a] Jurisdiction Composition R 1 far.arcl Vulnerability Analys is affe:Cti €t- Disaster I lousing :. I). 1)etttc>graphies and Special Ncecl5''Popialations, ..:::. . Fa Local Allisdietiott'flolmi €t - Stock hatraeteti�,tie F, Kconomic Prcttfle . Ur, C ojisi .............. Mctttrcte t ottt7ty Disaster IIr ra s a SttK tegy P aae i ANNEX XVI. - 7 .-V Activation of the Diswiter Housits 'Fask Force 11 Dielstcr I lots',ing Needs Asscsmwnt ....... .. C sy"llma", rrotxss alld TiniJim: foi - Deliver* . .............. ...... D, Post- Disaster I lolising Incident . lotion Plan Sit let iosial Rqxmlin g F', COorditiation 0J`SUT hil'brimition aud N" F, Command and Control 6, I."Xit ....... ... ... _ ........ ....... ........... 11 Publie, Private. Non-pn)fil and Failh-lum�d Pariler, - ......... ............... 1, Maintaming Operational Readiness forthe Disaster Holl.0310 lllssifol --- R% Housing stritegio 11. 'Frallsilional .... ... C. Interim 11ousin" 11 Direct I jousill" (Fa cloj I 1 ai 11 1 If) LiKi El-) 1, Dirat Housing oil 1 Lot 2. Direct I lousing oil Bu and Cotunwrcia I IY-Ov, lied Property 3. Direct I iousin ()If Pre-exi still g Commereial Park's t, Dirm I I flusing on Comnitaii (y S ill s ...... Rok" fuld RlsPollei Ill lit i4s for Jurisdielional Agnwies and Organi/filions - ............ V1 Ize-Ulatofx Ohmacle" to Disa"ter Holism. I 4�1 .-V I.Amd Regulatory 11 FxPQ(lited Permitting Monroc County I)iqaqtct• Ilousing stl'arc� 11� 7 Pa 4 ANNEX XVI - 8 XVI. Disaster Housing Strategy C. I4011ia:owilef issoci;atioil Restflati« its ..... : :.... ....:..:. :........ 13. hrnergencv lJrdtaiaan Qe VIL Special Topics lI. P AR a nd SeT roc Anini; €k.. C. Al7 «rthiblo Ilan €viing 1"mzs. ..... ..... F Heal& Issues (Mold romodiaatirin- soil cowntririattion, raarrii.,lileIit ell } E .. 1'tii pol-ary lacy €asitt for F"tnt:€�taic \VorkAn -, and VOILmleers Base Camps.- VIII, Prcliaarediles >. >. A. l�liaol I.ilrclzMt� .ati€l 1 +laainswa7<iaas e 11 Training and . ..... - ....:,.,. : ........ :. ..... — C. Plan I mQ gpilim 1. Cxlaasaars ..... _....... ............. ......... t real €' A : I. >ist <)I MobiIQ I l< tlt4 Park s Alili,mdix I.3. I.;ri I gal "llotd mid Mot,�I I.i 'st €bliMiiiwail llili<ndi x C: Emergpley Ilctarsim tlrrliaiiatice, ,. < .... ........... ,......,...- alit eadix l): llot ,I DisaastEr laci€ em .3etioii Nall 01�je ties Mohr e Coo ty Disaster Housing Strategy Page 5 ANNEX XV1. - 9 XV1. Disaster Housing Strategy \10111•0,: COUIII�, 1ca&rship is dsclicated to supportirig to salw. sanitary. arid ftitictiortal fivitig erivirojimcm for a 11 collittguill Ly trrw arlawrs i It t[IQ aft%mrgath o f I d isaswr, Tlw illw of' 11w f)isaswr flow"i gig Straw is to foster conscrutis, aod coflaboratiorg ammi- stakcholdcrs 'o the aim of bllildiiig as commorl approach Cor carryi n out the disaster 11 ouR i no fit iss i oil and, therehv• expeditin com m unity reeovery. III t1w allmilaill of or raitrtrttaattic disaIAIxs. kmimitmily membsx-s MaV ITC diSplak:,Id dLIC tO damagw or togs (31' rcsidcritial structtinw~' environtlicnial eontan or officr ctivironnwntal Lwtor-s'. The Strate-N• twill derail as f•arlie-Nvog for providio- sate, saoitary- mid VIlictiotial tern porary hotv;irg- ofitiorts for displaced rcsident s. in ordcr to cxpedltc lon—Willi COM III Lill IN roco•erv. Within thcc broader occovary Crammork- file Striwo!V,• primarily addresses iliterim housiog solutioos� l'or rsNideors, "I'his dociametil will dotait as 1 range ot'1emj)0rWN 11OLISill- OfAi011', whidl, Ina be employed based upon the severity and Illagnittole of dil"Istcr. Msustel- Musing PhIliggling G 1. Detail to compi Cramework for providing interior 11OUSillgSOILItiO11% Jordisplacikf conmivaitN residenis, and It riecossarv. emor-ency home relatit and relocation assistarice. 2, fX-velop procedures to liddl the Comprehensive client case sytelli- %illich cl]-Iq scrvico provi der organizati on n order Io address post - di msWr necds within th omnin unity, 3, Etihatiec floc coorditiatiori. &sigo aod dc] vcry of F derail acrd Starw disaster housitig assistance through III ortepilic framm with ariciiial mid �zxwrjial stakdiolden, Es:wjid file partjwrIdli o ri , , cl p t I bal. 11011-profilt parttwi atid file privalst .ector. ,4. Pfo'ViLIO flo OVOA Ot"the regulatory envircamient, whidl IllaY iolfMCI irlb2rilo h0LlNilI&) S,01Llti0tI8, ill the post-dis!ISWr INIVir011 III lMt F latire flic integration of 11 disaster hotisine, s1raleg la ith related operationsl plans and policN doimllwllis stleb its Ow Coroprdierisrv,w 1-'rjwrgs:ircy Mmiagemeag, Plaii, (CE111 tjlw poet Tiedevelopnictit Plan (PI)TO} the 'Monroe Couniv Comprehensive Plan and Land Development Code The Strategy provide a tranioxiork cotvsistent is ilia the National Disaster I Imising Strategy (Jantlary 2009) to belp imegrate exisfiiig disaqur hoo&ijig eft atid fbcgises ori the fbiloWillo: L Support ilidividgals. hottwhoUs. mW ccitlrtrttrraitiw in rettimitig to w1I' as quivkly as Possible. 1 liff irm avid ru I fi I I Rualat I I lalta I dislister I I oils it It T p ol I si b I litit!.s a I I d ro I es, Monroc County lit qaqtLi- Housing strarc� 0 11� 7 fl�is Cr ANNEX XVI - 10 XV1. Disaster Housing Strategy 3, lvervaaL out colleetive understanding and alolitN to meet tile needy of tfssasler wnivore and affected Coll) In unities, 4. Build capabilities (o plot idc it bToa d TaTIS,%: ol llcxilAc I lotising oplions� illiJuding I It illan it n hotl�sirlg_ and pennalleat housing. 5. Better integrate di- housing fNsistancc vvilb related corn munity RUPT1011 SCrVlCes and long recov,xv e llorts . 6, Improve diswler housing planning Io better recover froill disasters including catamtophic evetru 1). Plan Nlethodolog �y %lonroQ CoullIN . recognized the IT'liaJ to "Address disasler JI0USitIg SOILItiOUS it) tile CV011, Ofe diSaStcF, III 20 .]2. MOTITOC COLIII I)Cpt)rtlIIcln of Flllcrgcncy Management, in close ca ordiviation o ith tire Monroc Counly Orowth Mariagiallcrit Divk4ofl. miucslad Tile dQ of a QomprylICTIsivQ Disaswr 11OUSin. Stratog is an addendrun to the Lotatl Mitivition Strate-V. '11w Monroe County Growth Management I)ivisioll still annUal IV reVieNV tile 1)iSaSter Floulitlo Strateg , and eoorditiate arr� neeessar\ updates Nvilli ill] re.4potvible orgallizatvmi". F. Planning Assumptions Since sonle disaster will not receive i Presidential Disaster DeoLtration. it irm• be neces to implement all or portions ofthe DiSAACT' 11OLISillS Slrategti tvilhout as Federal disaster ciccl aration. if Its: how"ing JcTirand will exceed t1w housing supply through tire provision of existing Yes ident I,[] s frucl, orcs and or N avant rasioQn6al unity. `file abili(N1 to provale ritcrim housint is Contingent upon the availability of utility infrastrusittre wrviceN aas 'well as healthcare, fire; t Lao laiftocenlent, school. Inuvqlortation. retail and other e44Anitial goo - etyma en tal services. Households 0iould he plaCed it] tenIpOraIN 1101116110 :'v, eloro as possible to their original honle or aiCi g hborhood, whenever possible. P'xion" xvilll loo illcotrw. Thing ra Illantilla:1ured housing such as mol homes. migrant Jim workers. and persons oith functional needs are likd• to raquire greater level i Ill' post assistance, ilicluding prOVisiOnS lot- ilact 11011 'Mis effort may r-quire a combined effort of additional oommunit' rcs ourecs ItIld the efforts of ille grit ate scelor and C0IIluIL1uiI\ 11 011 -PTOfi I J"rellol es t. most he balanced with informed dcaisions. Significant damage hill trigger a Pro Oisaster 1)eQhtration (Individual \sissi's D hinnioti and Public As.si. glonroe County Disaster Flo using Strategy Page 7 ANNEX XV1. - 11 XV1. Disaster Housing Strategy substamial qtswitit ' v ol'JitI)laced disaster tairvivors, as Jcmwitt"I by I ol'bousiog losses. is expected in disasiers fevek.. An incid may occur NN ith little to co Avarlittl A di . N AKT, a I I IaX C r I L I So s i gi j i I I c at i I d is ru pt i m 1 10 CTi I iC a I i 11 fi TT LC I LJ FC R cspotisa iti the immedialc allQ1 ol tha e vs1i i III List begi in wi ( h the 1 it] daxmtgi. asse (NN ithout 11w b4n,;A11 ol'd coITjPlQIc a"sessniclitt") A lsrgQ maitbQr ofl)"pIc may bc lcA djxplacQd 1 )cmographic , , and socio,lcoaomic will CIxato talique cliallelige', The success ot houstrig miSSiOo sill depeod or how tillwly missioll-Critit:411 itif and issues can be i;(3llectcd, confirmed and circulated in a c� formal that is rcalily accessible and uselId to all key -,,IAcholdcrs Y Authorities and Refemwes 1. Fodeml, Nswster HouvAng , The "taffem ,I, N - d Act The Fedcral Fxwmaiicy Aceiiev (FFMA) hair, sit the statidaM lbt' housitip imsistallec as i(Ictitil in ditz Roteml, 'L Stafrord Disayto- RcliQr mid l Assistmwc AQL Thc Stall'unt Act ClIabIcs tlIQ ti dcral govmimcm to cniploy "spQcial nicasffeS dcsigned to ws,,ist Ilic efl'orts of the aflactod States in a-xpadititig the iixidenjigv ot' a4 assistaiwo, and emertmicy services. atid the aod T ol'dcvas(xtcd arcas. as Thc - Ncl provitIcs glatuton authoritv ['or niost Fedcral, dicasm responsc activitws esliccially as dicy pertain to FEALI, Itr €tglai3ts. irtcliialittg disasict hotlailig, b Ibe Archilectural harriers Act (ABA) This Act require.g, that all bUildings mid Cacilifie% designed, C011strUCted, or altered vvith federal funds-, or Jaasad by a Fedenil agoicy, comply with fadend standards for physical acceasiMits. Those I arc limitcd to atrtltitecttsiarl standar&s III new and MicnA buildings and in nco facilities, Federal filodS Used to provide shelter. intelim. or permatient houcing after it disaster tintat comply with ABA requiremetils. (juidelines for meeiing, < NBA requirements are provided througli Ulliform Fcdoral Accessibility Standards. c. Uniform Federal Acces.sil Standards (UFAS) I TAS is authorized under the Architectural Harriens Act of' I 961R, as anacnded- PUb, L No 90-4W 42 U.S.C, 4151-415 UFAS establishe*; requirements for the design, �cntvttction, and alteration of btaldillgs to ellstwe that ifidividitalt, avitli disabilities It lurve acce wid tizie of them, • XV1. Disaster Housing Strategy Lt. Tli,t Anicticinis, with Disabilitici -Act (,xfx) k) 'file AlYli, rnollitlit � discriminafloo oil file basis of it disability. Ilie \CT defiries it pcvioll wittl a disability as all individual, who has it physical of mental impairtifent that substantially limits Lola ot more 111401 fifa activilic% Al I pro'grams that t cakv f."Mcfal fifjld� jimst bkA DA colrpfiilla, e. Sectolft 504 of the Rebabilitatiott Act of 1973 Seetioti 504 prohibit, discriafiaatioti oil tho hasis, of disability III alix program or acrvity that iveei•es Vedcral fintivicial ax.gistance. including 1'cdcrally -1;Ub. howon- programs. f'. 'llie Fair 11OURilil koICUdimn %cl of 199R The FllAik extelid" proteetim against lfotoiii- diserimitiatioti to persojis with disabiliiies. It retplres hous i tip prodders to Iminit. at the aNpaji se o the itvdividwil oil It a disabi fin'. nlasofi ablQ sl odificatiotis of pfimlisws I)evelopmontal 1)isabilitie4 JILYistanee and Bill of Ricthrz, Act of 2000 "Flie I)evelopiriontat Diis,abilitics (M) -lict mittil the Adfninistralion oil I)ovelopnicnial Disabilities (AIX)) to cllstirc that pcoplewith developmmital disabilities atid their familics fcceix tat oired sio and Kupporl. It. fxcvutiv Ordcr 13347: Individtfak %Nilh I)isabilities in F'IrtfcrgertLL PrQpar,.xijvc. This cxccotivc order lisciAllic it polic% of(bc Fedcral govimmumt to casts - c diat ffic Lioppoo ilce(led by individuals 'o disabilities is integrated into the devolLypolort and implementation of' clourgeric prepay chess plans by Fedcral, State- tribal, local govemments slid private, organizations. i - C is. i R ight& Act of 1 964, Th to \m I Fhis title prohibits discrimioatioo h% govemmeot agetfeioi oil the hasis of face- colof, avid tiatiolial origiii by rilcipfalts of fccloral firiaticial woiistafico. Will) agelfey is folitid fit violatfoo of V1 that agency may to, its fod, Rinditig. j. Age Discriofiitaiiiai .\ct of 1975 This Act prollibit's disel oil dic basis of agc% iti progrativ, aild awlicitics reeJ-hig Icitm)l fittioicial assimatice. k. Per, f"vacteitiott ioid "framportatioti Smodards, let of 2006 This act xviv, all alliendmetit it) the Rohert T. Staffili-d T)i&waer Relief and Emergency Assraance Act to Cilsix that stal,: alld local cillcl� I gcnvN pia parcihicss opQrat lone 11) farts addrcss Ift,: ticeds of individuals o ith lfowclliifd pets and wrvioc iminiaN follooilig it major disit-Ocl or clllergctwy Mortroe County Disaster I loosing Strategy 1 9 ANNEX XV1. - 13 XV1. Disaster Housing Strategy 1, atiarri tl Fire Protectioli Akssoeiatioti SO] A Staridard for Fire SafAv Critefil) tor Mill) Ulacturod Rome III stallari oils. sires. aad ColivotoliCes: 'I'llis standard provides iiiiiiiinuill It(Illo fi,)r t110 ioStaflatilill Of M WlUfi1CtU red homcx and MAIR&ICtUrcd 11 ome s ilex. ind I aling accessory bili I di lig ,, sl T ores, and Comm I 111i ti es° Ill. 'National Flood 1118 UT Program hlelwks clawsc relloed to subsTaorii)j damal.)c irld sets limits oti whar may be pl;wed m the Pood zotle. 2. State Di aster I'lowing a, Florida Stialle Chapter 5 13 (F & Chapter 5 13)- �Mobile Iforre aiid Revreatiorial Vehicle 'lralll s„ Rcgoiaws the of'mobilc home arid rccreatiorial vchide parks, b, Florida Slarote 32Q8285 {1" S, 32QX2�5), 0iii.dte iospo�fioo: (,kppcodix F) Mobile Iloole Park and Recreation Vellielc Park Site Design and impection standards are ostiblis'llM in this statule, C. RuIc ChajAQr 6M-42 Unif'onn Fire $kdcty Standards for Nlobfl,l 1-forric Parks and RQcumlional VdOck: Parks; '11ris rrk cstallrllsll s a twitorm r;xjvJrcmmt tor ftrE sat'ety III mohik horric park.% atid rccreational vi�hicics parks Ibr h(lith neo and cNiNfill- park.s. 3. CountyA4univipal Disaster 13ousilig it. Post-Disastcr lac dc% Plan (PDRP): Alis, doctinwrit details the orgaili4ational strmcture. Policies. priorities. arld visiotl Cor Comorollity r'xievc1opmer7t, ill t post-disamar covirotrmcrit. The plait should address recoven issues iiicluding disaster housOw. Fach -1 jurkiliction Should have their ills disaster IIOLN'illg strategy collsistelit, Nvith their 1 The IIDRP planning process, should address, ,;mcrg ordlrianQQi rclatcd to at disaxtcr housitig rv*scioll roelodilig a (USMACr 110UNiog Ordjll,,I)Wc, 'which WoUld tic impicnicirtcd in the strirte gy and provide flor the placciriciii, ol'tcniporary units. It nray iliclutdc all emergmcy pelillitUng tiro ccdurc to 1"acilitatc immediate minor or temporary repaivs provide for Illore thotight I'll] review 0i'llarIllit, kir Ill'al-COMI)IIII illg Liflits, irid address mirig'atioll tl: Corllplehens�ive Filler ncy larrlal eraitlrt Milli (CFAlp): This phin oullines tile organizationat roics and respolisibilifics lis odi as Policies arld proc,:dorcS. which will bQ cniploved by the local j uri sdi cl ion during the resportsc and nxovcry phaws'. C. Flood Preveolioo ordiriance: This ordillallkx- is relIttiTvd raider the NMitionaf Flood hisurance Program and details replillory guidance I'or devolopment within the flood hazard areas. The ordinance may it corporate poli cics tv hired to p] lieemeja of III arat facittred temporary horts iog tm I tx iii. I'Iood xolws Monroe Comity Disaster I forising Strategy Page 10 ANNEX XVI - 14 XV1. Disaster Housing Strategy G. Overvivvi of the Federal, Enivirgenvy N],anagenisrit Disaster Ifortsing Assistative Progmus Urtdcr (lie Rob%�jl 'F Shill'ord I)isiister Relief' kind F'Ioicnmic-. Assistance :kct (Public Livw 93-2M, 1 PA SOT•Ves 1 the prinuiry cooreinating agency fi)rdisilstel response and recovery activities. FLNIA prooQsws (lie Governor's ri qussl for disaster assisunice and coordinarcs Fc&ral operations under it llrc,idetilial I)i, I)eclaration. In addition to providing variow, types of'r,:sponse and recovery aid to state and local govornments and certain nonprofit organ izati oils. F��XIA provides assistance uitder the hidividumb; and Ilonsoholds Program (111P) Federil issisranco to TIlP lm lo mltjm C011ivallents" 110ming Assistajlce, - which is 100 bcdrall ' v-flindcd and other assistance, viluch is 75 Jadcrally- Funded, 1. Temporary 1-fousing: it. Financial Assrtance to alroibb! individuals and househok;b, foi• reviling altemate how;ing l �:7 accommodations, existing rental units, immut , actured hotl-,410, recreational vehicles. and other readdy b. Financial AssiFtaiw lot ol'reasoriatile. sliorl-te•in lodging ;xpcns�s thirt individuals or bouscholds incur iii the in medixte sifiQTminli of a disaster. c. Direet kssiwoarice to he providod by 1-TAL-k— in the t�onn of I)Urdlasod or leivsed temporary housing Units to individuals or hotisdiolds w ho. 'shle to as lack of available housing resourccs� %vould 11a ti] makL use of am islattee provided under subparagraph (a). d, MaiUt Rant after 18 months, whamin the period ofthe declaration hits aill been cstended flo any limugin unit it has provi&d as. 1)ivecl , kssisliln o a ee tax individual or household, 9 e. Fl:XIA may sell purchased housing units that it provided as I)ircct kssi-qatt" to individuals and household,s, mid will dep(A-il the proceeck from such imleN into the Disaster Relief FuncL 2. Repairs: it, I"FINI.-k illay provide litullicial assi-.4anct- lor the repairs of awncr-ilocupicd private rcsidejices trtililics. mist residential itlFrastructur,: (slash tu a private access rottle) (liamagA by as nvkjordisa 'I'll,: fUJI& al's LISed to ]VIUM individuals and holl-wholds to it sal'a. satlilary. and functional condition. la. FFMA to provide financial assistance t eligible liazard mitigati on Toeas aires that reduce tile likelihood offtittrre dam! 4,e to residences. tit i I it iss. or i nfilistructura, MOZEMEM ZL 1 l. providas finanerat miistanee J_or the replacenient of ok ner-oceupied private residtirtcvs damaged hs the Lfi!o1StCr CVC11• 'Ille MaXiML1111 amount of assistance is a(tiusted atmitallv to rell"-t change s if) the cojtsaljlwr llmct Index t All (, rball Consuruct's published by "he I)ePartinknit of Labon Monroe b ounty Disaster I to using Strategy Page I I ANNEX XV1. - 15 XV1. Disaster Housing Strategy b, .\s a cooditiort tAthe reocipt of Federal disaster zvgsistimeo- FEN IA msy rocittire the purdijsc of Hood insuranee. 'I'his provision may not he waived. 4. The 1 I Otegory awtborizes FFN to provi& Fjww( oll or direct assistance icy applieants for tile or constructing permanent, houlzing hi insular areas outside tile covitirtetitcl Urtited States slid io other reollote , #r iv, This cate"Ory i tiol m%iihible to Colliltv resideols. •hC 11OLPim- .-ks Pro-ram at individual di-ibility in more than one t�atepry of t, 41 assislilo'ce, It ejlslires Thel skirvivc)n.. is Bose homes has beeti, dometooLl or (Itsirosed (biriot ia diskisler are J)FO% idQd NN ith it SUl P130: toltil tcPails ilic t:omplo1Q. fit %: ljoille, jebetih. of it] lotIm Pet illimel It I CsidClIv"; is secttred Temporill Ifollsitig ,assistance e; desigoed primerily for survivors who are flottsilig ilssistallco is avoilaille OWN to hollicolviiers ivid retirm %%ho itte legal residents of the L'liited States o were displaced by the declared disaste•. In generaL to be eligible t'bi I Ii raider the 11 IP Time conditioiis InLt',t be 1110t ( I ) The home most lmvQ biml tile appl i vallt s prim ttry residcrrcc (2) '[]to hortie tinvit he inaccssiblc or have been daniagccd and rknidorcii uninhabitijbk as a rsull, ofth': disiv-tcr Alid (3 The insurance. Wall-, covering the dwclliig does not Fully covc the applicanCs additional di related livijig cxperises alidior c of ho ost we repmrs. F•ALVs loidividtial kssi%littice progrttim. are (IcSigoQd for perssom aural fillmifics swQkirig tissimajwe, Etteli lious,iliold must individually apply and cstublich their eligibility. Survivors can apply ib tassist alicz by ellifitig ollo of FhNLVs 'Natiolml llrocessiiio- Szrviee Ceiiters ilt, tile trill - f'r' registrillioll 1 1 -t (or TFY 1-900-642-758 Registration can also be complewd onfine at or alld by visiting the Disaster R,rrcovery Center (DRC), Aficr im zippli4aslikoi is stibmittod to 11'.NMA through the offivial lippficzaioti process. a locot Ff.-.'-M21- contrectcd insp %xill assess the darnagc to the applivatit's property and will file it report with 1 , `F11,1. FLAT A will then 111,1 an eligibility determination and maN i it c1 et.1 oithin 10 daNs of receivitig the initial aftPlictflioll ft)t' !)S8iSWncQL 11{)'oeVer. 11112eS TTUIV very depetidijig ott tile volume cif & for wssislanec. FFAMA's INsester Ilousilmy Usi. j!t)r those disphioed by disisiers ittelildes the F011owhig lbnw-4 of' asi'i S1 ittlee ba-wd Oil the Priori ties listed bolow L 'Maximize (Joe Use of Avio&tble Imeal Housing Restio"mes lildividtlill" k1od holixellolds mity be lbrei:d to kwe their llolllQv to S,:& Idleller dth: LO x 111 offroeelliog disaster or after it distister tt;trikcs. RcgitrdIcss o1` eligibility 1by wsKisttmec progralmi. it shelter provides di survivom with a safe, satlitary allid Rilletiorml eliviromilent, inchiditif life-suslainim" servie0s; slo. expellses illax tie efi-ible fill reilill ell I from FE'NLA 11116LT Section 403 of the Rohert T Stafford Disaster Relief and F'mergenev Assistatwe -Act. FEkl-A can provide Imancial wis�isiance to ,;1ioible m)l)fiQ;ll1(x for critieid &,esler-related tweds mwh as outcr. Cood. first itidn preseiptioiis. itibmi: Monroe County Disaster I fousing Strategy Page 12 ANNEX XVI - 16 XV1. Disaster Housing Strategy Forninla. diapem personal hygicnc items and Fircl, for transportation throngh Critical ' alssistaaatcc ander Ow Oflwr kssislallcc provimon oftlre 111P. b, con -reg ate shelters Shelters- can he operated in hard facilities (sellools, ehurelle-,, e0ollVUnit%' Cffllet'S, Llnu.wd vvarehouses and stores. barracks and hcrtlaing ships) or in soft-sided flacilitics (tents or domes). P, Cs ofcongrcgatc I P n care sliclicrs include 'micral populzlfiotl; medical SUPPOI CTllCT 1101,4. PCL t1d- and ovacitation, c Traw sitional, When emortr2licv sdiefters are overo4tehned or if State and FT'M- A rikaster JeAde]Alif) d0ternlillc that sliQ]I,:r resicdtiats and cN x-vill not 11C abic to rOurn to dwir homes Jor all c.xtcndcd period of tines. the State may re(preo that FLIMA authorize eligible dististorsorvivor, to receive Tramitional Slisherim, _'islalio: ('ISA), is AUtborized '. l"EMikSail] approve. kind and adminis(cr Ow its%: ol'hotcls and motels as transitional slMiLm, 'I'lic fun dl, tsic, d for tire not charged against the disaster sinwivolV maxillivall 'allotint of UIP Financial assistaticc. (FL'IN-Ek can provide reimbta for hotel niotel accorn m odat ions to d i gible appi icants through the 14ousing %ssi stanci2 PrLmlratn, wh ic h is Nuh ect it) the 1I JP finam:ial asNistance limit ). d. Tcrnporary Rooling: The roofint, program allows horneokviion, to recittest goo rata as, for exigent relmirs to darna- g ed dvroffings. Fixigont repain, include installing p1wtic shectin- (Blue Roof) on darnagcd roofi-, and lCoUitill I _4 t1eCQK',,ibi]il\ fixtulch such wN lallips ol Jailing 11ollics jillist b': inspected bN qtlalitled offiwiak and d0cminwd to bQ structurally sound, and flee from liealtlt and Nafcty risk..". "fhe rcpair should bc-in within it lv,:ek oi the Presidential disaster Dcelarationa VoltunarV tUIIAWICs MaN• assist in coordiriation o the US,tLCL to install phistic sheeting in areas flint are not licavily populated or the\ May assist homeovrici xvith installing to c, Rapid TQmporary Ri:pairs (RTR): 8 im i bir to the 1.31 m e R oo f prograln. F L".\ I A Illis partlicn;xI %S ith 111t: t. 8.�kc]Z oil as nQ w pit ul i l l itis it ve to rnal e rapid tclopOral VepHirs to doors and windcovs. l0iieh would allmi ]:,Rnilies to ,4wfter in their hollw, nilitil plaillanctit rcpan's can be madtc. 1'. Financial AWstanoc liar Rent: TIIQ PTV( nicibod in providing interim JIOIJNnlg is 111TOLIgh T assistance. 'Ilris incltnlcs finalicial assistance that helps individuals and J'amilies to locate and, lease vacant privately-owned apartment", COTId011liTli[1111S and, single-l"UniK IJOIUCS„ tiod 1"Cdel OT Stille-MA Illed TcSiLbeutial prOIVl'tV, AnS IN-Pe Of inicrim honsiog support is providcd within a levv wecks Hallowing a l I)isa"ter Nclaratton and is LINCCI lor Illose survivors whose fromes have been rcridered aninhabilable: g. Financial nlssist a a4e for opair and Roplaceniont ofl)amaged Rssidences: Monroe C. o unty Disaster I to using Strategy Page 1:1 ANNEX XV1. - 17 • XV1. Disaster Housing Strategy Repair mid roplacemool assktallee is aVailANO 10110Misig the hispectior, alid verificalioti OF damagolt, FF,MA N-•ill provide eligible llomeovvnors tlllam:�iai assistance tor repairs to make their home habilible by re"toriog tile hollie it) a collelitiol) that is oare. toloilary. mid, fitoctional, 'I'lit assiotatice may be used loo replacement ol'a destroyed or condemned home. Repair tind replacement ,assistance may not Ile Sufficient to restore the hoille, to it pre-di"'Imer Colldilion. 'llie w may ako take several -oveks to sOvrcl momil belfore it ie made available, 2, Using 1 ianufactured 'Femporary Utilashig Temporary howiii- univ, may be usvd to liom�e disaster sairvivors, o other botisint optiotm have been exhalvqe(L 01we tilt appropriate oplioas have becil, detenniiied by tile State it) Coordillatioll Ivith FEALV tempoliny housing tna bo Plated Olt till Qlip I ' ibl': Callfila ",s la' isgate pit"poll, ' t. on a lace-,:•\istillg commercial pad- or as to last resort, Oil a tietv comintimity tile approved by local official", that is eow,truoted atoll maiiiiallied by FFlLV The &N 01 local ordimlllcc-, to latJ513te Lite I)IaCCITItIll of tcnlporant tuilk oil Private properiv. o1lotV aj)JYOI)rlate, arld tile pre-ideolifiCMi011 Of potColial colrllollllityeites helps 10 expedite tile placelliellt pro ce; 3. Emph)y Inuo-vittivv, ikiterivative Fornis of Ti vmpovuil flottsing ti ear materials ;wd itillovatiolls, ill IJQ�si have tilt poteritial, to provj& a mitch broadet an'av at' t,atiporary housing thaii FFIM,Vs current inventory of mantil'actured housing Options, is explorilig allcrilative optiorl" for leolporan` hollsill- lttiit% throll0i tile Joilil, lloll droop mid tho Iternatwe Ilo : Pilot prof; natal. -Vi erlialive bol of direct howim vdiiJi may include the type ohnotiviar ltaits ttsQd alter Bktrrkeajic Katritta, 4. This ilieltidesi finaticild or direct voistance to individUals and household.s. Progratmi admini-stered throtigh aod tilt I)op4rbllcol Of IfOLISint lUld Ill-mil I)A~vclopjllollt J11, ma\ allow fOr the dt:vclopment OfIlOLV.-ilIg options, These optioivs allow for renter to obtain as pcitnatient hOUSitig "Olutioll Ot for the SCIlill?, Oftlolt or modular tcniporal-, honu� to a hojiwoxviier it 'repair. tobUilding is it tat i o the I matici al ijvle€ e.,tq ofthe fiometoilier. Monroe County Disaster I lousing Strategy Page 14 ANNEX XVI - 18 XV1. Disaster Housing Strategy 11. Local Jurisdiction Situation and Composition A. 1--o•al Ju•s(lictioll, C ,%lonroe Cotoltv is located ill the sonthmilmost portion of Florida. - Ilre Coonty ',t,-, is in Kov N-Vest, Florjda, Tlw 6anty ineladQs tile Mailljalld Area and ovct 1,700 isWids which lie alota) thc'Fbsrida Strails. dividing the Atlantic Ocoan to (Ili: cast irom the Ciull'of' lIcxico to the tikvst and (Uttrilly One edge ol'thc Florida Ftay. 'llic mainland part ol'the Cotaity is triadc UP ot'llic B National Park and the suittlict portion of' 13n Cypress National Prmarvo, 'Ili, Florida Kays cxhaid 233 jnilcs wntIrxvcstv, in a gTilthtal are front Biscaytic Bay to the Dry'Fortilgas in th-,; G-ulFoI` -\IcxiA o. ,'Wcording to the Monroe Counts Comprollenave Plan I Cchilical DoQuincrit. NlojiroQ Counts, excluding tile - Maillhold ;yrco, hie, it lotal iand area of 73.138 acres, Nearly all of this land is Bleated within the Coastal Ilij-i Ilazard . ;\vcording to Ow 2010 Call.sos. !%lollro, Conlity had as lolat population ol 73.090. 'lliere are approxonateIN 5 1.796 1101INillO tolitS. 11 public schools. 3 hospiods. one %lifitary Latse (Naval ...kir Station Key X-Vest), 150 ehurches. and one Community Colleoe oill) three campuses. Tllese sites iron, vaipport tile disw;ter houstn o niis by providing short to li Flaming resources. flovvevel:, (lire to the sadnerabilitv of development throughout most poilions, ol' lite Couttly. inri services and capacity mill remain it concern. Critical public faellitie& and community services located within coastal high lovard, areas may linlit, interim hotising I)lacement option', 13, Ilazard Vultmathifill, knaNsis affecting Disastet- 11mising \Ionroe Coantv is at risk tear natural disaster-- as detailed in tile Corlip;chensive 1"ztalerg ' Oncy %lanagenient Plan and the Local Slitigation Strategy. %Ionroc County. in lite form of'liurricanes, firc s. and flood Hurricanos present the highest risk due to the potemial imtolcts firewn high winds, etlastal -tonn a urge and goji,a lloodin& The storm saga ? ,c associatod with IlUrricanc Wilma in 2005 was u prime cNamplo of how flooding may affed hurricane evacuation sifiorts and impatt, structures and pnblie inf located within Thc% cowal Ifigli fiazin'd aVrci, Flood rattles Miould 1v alialvzed to det,munic ]i(.)%v lite popolation in thoKc araao, could tie severely inipatAed. %lonroa% the Placement of' mallut'actarcd lionics, and consider tile polential dangeroas flooding conditions for those urcas. County oldinaliccs should be icvic:wcd to make sale nuttitalactunal hotrics inz in .�,ompfiaricc with the tie-do requirenicivIs*. Xlonroc County should ako umtminc the potential thj postalbN %vildfijvs NxIlich call datuagQ as conirminity, like thosc allcOcd by the conlrollcd burn in Bit; Pinc Key in 20 1 1. C. Geo-ratithy and Geology Monroe County 1)isaster Ilonsing Strategy Page 15 ANNEX XV1. - 19 XV1. Disaster Housing Strategy Icxieao which should tv e vvIi'm solccfillg dis4s(cr horlsilig collvrvltalitv railer. t'S I is Mollrw Countv's onIN, road leadiii- to the IN-Mile Stretch and Card Sound Road eirisr-olleN aecCsN robtos to file, Florida City and tile Florida'I'LlropiLe. New till of'tho bridges and trulJor portiorisol'the US I roadmaN tile two Ialws. In additiott. load wotiolls at k: 1wilted oilly it F:ka lQvt above locall lligli Nvatcl . _11lis has rQstiltQd in lim cl beirig as major Victor in limiting rww growill in Monroe County. ] Lilli(IIJO geog A' the Florida Keys has also restilted ill tile identification of several critical lctbitat~, that serve threatened and endantolred species: "I'llc Wide Variety 01 t1lViTNJllr110litaLv sensitive areas ill maliv areas of Mollroe •oulary ratan oot tie mlitablo 1 iliteriol frolisiog. •lleie faetors have resulted ill -Moarric Cotaii,, being totalIx localOd withiii tile Florida Kcys ivea of` `hate Critical Coticerm V - m ine s rite r ate or growth at JoNved I n the lil r ida The Florida Umillistrati e Commission amma]IN deter Keys based upon carrying capacity and availahifitA% 1). Demoocaphics and Special NeMs Populations Accordito to the 20 census. tile Merl roe Cottlity popial it ion was 73.090. 1 2.469 or l'7 percent ot'llie popotatiori is 65 ycars old arld over, Mortroe •okinty also has mall mimber ot'hidividuals r%gisu tvd 'o ith Special Needs. S PQCiUl N Cl:dS p0pUlUtioll, are those individuals N% ho rQquirt amis talwe lor their o4rch iticlude but are jim limited to medical. mental, or psychological dii4abililom aAs of' 2012, S92 rc:idcnts are registered Nvith Monroe County Social Services as havina, Special Nccdti, aka Forietiotially Needy"_ `iilorlroe Comity has too special ceecLs desigiiatocl shelters: 'Flie Flart Government Center sod the 6ato Lluilding. Both are located in KON kli flowever. 1110-,e in-coulity shelters arc to be coosidered for rise ooly in it tropical strain. Wool designiag io1Qfiw housilly solutiolls. th,i availability of ha nclicap acce%sible unit"_ liNal%portato-ml �,Llpport. and addilional hunian servic-e gQjle� illvolvelliew sJo mld lac Qi,ovidcr,%I. Ill additim. Mollroc Comity is home to as populatioll of aging: N illdcl IN livin popill at iolls wil o rat challell gC interim lioll", int; pol io) opt i0tv", 'I'll C EvneLlation SIlldy De rno Profile cati ho referenced ill lhiO sictioao as oval "I'lik dointment iocludes derviographic data :zilch 1i~ lillpLlls(#C impact a, race, gender- soda ecotiomi.'_ reliakNo, national origin. Iingttistie isolatioti, arid familial status. Litiks to these proljlcs ire ivailable at E. 1,00113urtioliction Housing Stock (.11anacteristics 467Na cal' �.l(NuTQC COU1110"S rl:Sidollliol UoilS el (IIAZW111: sin 1211:411lik sp ollill: pervent are attached single-J'arn i ly, 4,9" o rare d Uple K (TIN 0-fillnit N)� 19, SO u l ire mul ti-Carl i(N (3 - Ullitg) and 20 8 o arc mobt k hovao trat I ims . -kIlprm i mWely 47, SO le:rkmil of res tdclitial till its are local 'Ai il tile N)U or built before 1970. which nicatiO that many homes %N C011SMICted prior to the irriplenwillation ot tile m ore strut -east tli I di Ito eatdss. "Mirroll ill Crease" tile populatioll, oSpei iallN d M illf) ill C I'll 011111', Ot' Novotilbor through During this most hotolsmotcls, rental and seasonal units rcmam lit eighty Ivreelit occoptilwy, Mtritig tile low seasoll- vilcallcy rates may he as high it, (10 percetlt, F. Economic Profile %loilroe Coulity litug till ceorlornic profile that rcli" heavily on ol'tourism. dravvint t0ticiSIS ('1`0111 ill] over tits ivorilt Tjw Florida Revs are foloo v lis it fisfrilig arld braltilig Tricce.l. Macro are "Qv'o Illarillas, alld charter fitshing oilcratiom's that provide till ample opporittility to get oil the oatcr• Fishim tounialliellti, ANNEX XVI - 20 Monroe County Pisaster [ lousing strate Page 16 XV1. Disaster Housing Strategy of tourists aunuitlh% he Ke'v" are also hollic to the oilly coral ivet'sys4cm in North knierica. which attritets divers from acrosiz the gxlob,. Key AVest Jim long been at dosaimition resort eonvninuitv tloa la acts croisi; ships and navy sbips, on liberty. vvith an rmivl,; nic glitfile along David Strck:t grit its ("mi dailN s,Ltns,et i:olebratiojis; al ktallory Square. The Kep, are Consequently home to tholl4ands ofzondo and hotel ullits, shops, marilias. restattrants. and bars. 2siccclrdijig to I-Interprise Ulorida� 33.2 'o of KeN*11' cinploynwin is in Ou, I,:isure an d "I'lle historic Florida Kevs industry is commercial fishing Turtle and sponge fishin has lolip been oultitmve& shillip fishing Ills shifted to other joins, of the US (!all' Colist. N'et fish-mg Ims been gm icantly a11ected by the catch and size limits, season. aid operating methodolOgy restrictions restiltin- from C. S. -"ish and WildliCe and National klarille. SancIttary re ulationi;. The rellialoin COTIllnereial Ilishilig industr\ prinlarilN traps spioN lobster and sloto: Qrafis. This has VeSUII,ed ill ;4 si N is r. e gnifie.int reduction in the number of open.aing fisih hotoes., proceisin and packino plzmts�� Flo v v & commercial marinas trala storage. and boat repair conunne% to tic at so-nificanit part oftlie% Florida lKOV14 G. Favirclumental Coosiderations Sl nrou ('70unl is locatcd at, o ng 11orida's futgihc co asltal area and i, bordered by environmenwIly sensitive oy Areas; it) TIlo% Soalh which iticlude the Florida Ever-lades, '1110 northern region incIndes it protected animal habitat. and the elistern region ioclades, ciotstal ivctliaidss. Nich of these ani(Ine. environmentally wili,iti ve area& must tie sibserved ober, evallialing opti ons for t fie p licenlent 0 f Community s ite" . IsV11011 ide �Cllsilive areas idlet 111,11loill util'>ing pote racial sites, it is important lit allalkzc eno irolitilentally s interference aiav catme irrover;,iblo diinnqge5 to the nataral ecosystcm and habitat. It is preferabic that oulsicle0fills 100 floodphill andhave 21dequille s'lorm I I itzardints conditions mav tie present pri to it disaster all d fliese cond iti ons lit ity - I-ticrease fo lhovi i at clisilster. colitalloliallon ill arells located in cornmercial, indus-ailial. or hindfill area could spread to other surrounding areas. Areas whieh have been identified as Brownfield sites or Snpertillid 4iteii shoald be avoided, rk thorongh site inspection is required bee s€: liottsing initiatives are implecientecL Actjoining land nses, including indalariii Lises- agrictiltitral tises, and others, coald intro diwe the potentill to] li'mardOLIS llllt,:rnlIS ill Air ( ' ,sm - tokcsLtcks. ivatQr (indUSTrild s':Nvllgc. witste"'aler- disease), or land (contarninatod soil. yss, tank thst could creme both short and long terra adverse licidth ells is oil residents. Addressing 11xe aftwernentioned environmental and sal'oty comcn oi I I be critical in straw gy dex Monroe County I)isaster Ilonsing Strategy Page 17 ANNEX XV1. - 21 XV1. Disaster Housing Strategy 111 Concept of Operations The gLoll of tile disaster housilln Inisiion is to transition displaced survi-vors into pernlarrent ho wing zv;, quickly sane( iJTIcienfly as vo. 'Ibe dii ier housivi mvsion noty progre through gill four dii�sasner housing phaw� EItch ofthe-w pluvivi maN ov,:rhip or nmy bc excluded iftlwy zwc not needQd. Sh d ter Phase: 'file I -'III ergenai v Sh I tin , Phase of" the disa.stel hoUsIll 0 In IS1,1011 %vi he In alm oeld bv tile .N1a& Csre'Coordinmor WithiTl Tile slOor0e Cololl%: t"Rierg nc-, Openitioni, Centei% For colditiotoil inionvoltion. scc t11Q Mitnroc County Comtlrehcn%ii Unier-ency Nfana-cloctil Plan, Transitional Shelter Phaw: 'I'lic Transitional Shelter Phzv, will he tromatzed irofiall\ by tile Niass CareSheiter Coordination in close coordination wilh the Disaster fhiw irm Coordinator. 'I'll & initial I sloges of (his pNkse will covifintw to be mmtgi:d m the 1 ivith gra dual trarrilion to t1w Rccmvry Oio:T Celitcr. ollid) is mldx 111C olp,:rvi!onl ofill' Bawl -Owy Mallagclucul Ditvvtov, lotelint shattr Phaw: The Interim Shelter Phase is nivaged by the Dislv;Wr Housing Coordinator art the Recovery Operations Centen in close coordimilion with the Joint Fiz.1d Office 01:0), Alt: Disastcr Housing Coordillator is re%ponsible tim directing tlww�- efforts and coordinating o ith Stale and Federal Disw r perusing 0(1wQrs, 11w Conurnnity Orglinization ;\lAk": ill Nswsfers (CO,V)). voinlitary Organization.s Active ill 1)is.vAers (VO�),D) or L,ong Term Rocoxery Coalition call assist ITN' providin 9 volurtleen, wid donated re, otoves to help meet arrmet needs A. J)isaster Bousing Needs Assessment Delenrining the community Ileed for (I&IN. hansom in tile. aftmmath (if n disaster k a diallongoT tm An initial detennination mum he made in orcicr to position the resources needed to implement the Monroe County Disaster Housing Strategy Page 18 ANNEX XVI - 22 XVI. Disaster Housing Strategy Disaster Housing nli%siov. 'While the numbers will likely changc as better dala is reecived. Ilre l'offoxvina, itil'Onnational components are needed to quantif'%• the disaster housing need: Total number aft residential aructures (by type) with major damage k; cfaie;ified w, destroyed or d"ITIC(I turinlailritaalale The c IlUnIber of roxidential structures x0rich might be made habitable with mininial repairs The status of availablo hotel and motel unit The status mal availability of'publi�: hou-,im, units The stalus and availabilitv cif' privateIN-owned, vacant rental properties. which could bc% u: d t or d ikast, r hous i ng Stains and avinfat)ility oftlianufaclured hottsim units or oilier tabricated dwdlitigs m4 rich could be used for disaster hollsing Availahle useable hared meeting the saitabilitY Cliteria 1 elneT'genC� Columull1tv sllas., including available spaco in exisling:'vacaled mantifiactured home park-i Statto; cat - rest oralron of I ilk Availability of community services ineluding fire. IMS. law entbreernent. healtheare schools. cic: StalUk ;And MinlabilftV 0l'C011eQQIRli'kVrS, k, is k' it � hot Il i Monroe County lia disaster need ai4sulliptionk, that will assist ill qualltil the eollullullily lleodk: L'ninsured homeownerk, whose honieki are de-,troved or lia maikir damage may require housill" assimance One or to zoned lots ol suffilciellt size to place temporary rant" on"lle Uliinsurod residents ol'i units that are data agkol or destro% led N% i I I likely need I)ive liouNitig Assistallvc in voinjim manufactured home parks 01 cQ1111111jully site I bollcowilers who have illsurance will not be eligible l'or Direct I lousink Assislanck, I Owners of'seeondary Ironies will not be elivible Cor direct holls-ing assrstanco pell"atlent Inanut"Ietured home refiident, G,vhose utnts are damaged at desu will likely requirc disaster housing assistance Monroe County Disaster llo using Strategy page 19 ANNEX XVI. - 23 XV1. Disaster Housing Strategy Dir"I Ilouillg .AxxWajlcc generally consists of 1;1'1'.\ oblaiiiii alid ivisuffling matutfacirtred hojn�, and other types of prcfiabricated howon" on priva(c (individUal) KiICS, ,amimercial park. or offier terilporary sites developed by FFkI,V This assistarice i� collsidercd a last optioll, '111is riorl-fillaocial assistance is provided dircefly to individuals and household.; when there are. not eviough housing resources in the impacted area aod:or tire ijidividual Or hoil.whold Nvas eligilAe for fillaocial housiog assistarice but Im able to ti available rcsotirces: B. SN'stents, Ilmwivs and 'I'loidine for Axsistaxwv Velivem The JbIlom tog table pro vides it "Q11cral Overvin'r 01' the four phascs of the disaster 11OLIM1111 III USSWO, 11 Each pbasc may lac adjtvstcd based upori the tllagllitvdc aird sewrity of tjlc &saster coliditiolls, 111 plimses wfll overlap to a limiuxl degree. The goal is to transition 3111 quickly back into parniatient Monroe County Disaster Housing Strategy Nige 20 ANNEX XVI - 24 XV1. Disaster Housing Strategy Blue Rmsfvr Simi NT Federal. Housing Ernergerice Repair As5iaa-qce: Program rogram • SBA Ludris • HUD • VA FEMA housing assistance: FEMA ticusing assistanca: Unnust Needs Committee • Repair Grants • Repah-Grants • Rapla:errseritsyaras * Revaicurrent Giants • Rental Grants v RismalGrants • HNdel!NystefvDuCheT5 - Check Housing C•. Post-11lisaster llausina Incident Action Plan/Situational Reporting. Mien d"awd n'S'ssary ldv the Dircclor ol FJrlcrgencs k1laraWnwat. the Eirwrgeney Operations Cietner Planning Section xvill initialb,• ineorporate keo components, ofthe discinster housing Trii into this 111cidQ111 Action Plan (IAA }, 1) Of' The 1AP Will be a Ullifind Moll aro011 Ill i rgcn g tic F A NC Support Funotion, (t."SF) Personnel and From plaNlers oudired, or rofierencied in tire Post-Divask:r Redevelopment Plan (, PI) RIll '111jr, LUT in being klevelopcd fix all response operations ill compliance with local Planning procedures, 'lliese initial disanter houniv- components k% ill l'oellis oil the respolls"! el`Torta coordinated by Fdnrar-ancv Support Function 6 Mass Care and other hisalth and hunian service� providers supporting shelter operations, The lAl IN ill pros id e all overvieAs, (if' the respollsc stalus and initial iriciderit operational objectives. Aid FiTuergejley Operallove, Center Nvill dictate the continued Updating ol 1AP throughout the re phase and heyond.4 WIrcil praeticuL the I)irsauter lousing Coordinator it) e(sordination Nvith Slaw and FQdaral plarneri-s. will dcvelop at delailsul d satstcr housing mission plald"s). The first Jir;ayter housing mission plan should bkw developed x% ithin Vrvo cvecks of' the disaster impact brIllowed b ' v It major update Nvithin 30 days of' inipaN:L, t pdatQs ShOUld be developed in monthly inercilients thereafter (ex, lY 14. 1) - 30, 1) a 60, 11-90. ;:tc). 1s tlia a housing mission progresses through 11w lna�jor housing phases listed in tllc tqblc bcicrNv; file plant abould be expanded, 11he table alno -,ullinlarizeu housing resourceu by Qlaes, and tilinef'raille and who is expected to pro\ldie the 11OUSing Monroe County Disaster Flo using Strategy Page 21 ANNEX XV1. - 25 r . XVl. Disaster Housing Strategy Monroe County Disaster Housing Strategy Page 21 ANNEX XVl - 26 Fof a ahecjkftsq of cb; ecljves which mays' be includ 1.'n the Action Ran see Appendix G XV1. Disaster Housing Strategy 1), (. in ati oil ot Sit rvivor I 114r, r"latio" and !,\ ced S Mass, care and human services are necessary flor providing the mo.q immediate and h n eeds of disasler survi vorN w hidi include shelter and 1'ee4in 0 traw;iew and interi al hots,4in core of' urraccompanied childrea, the elderly, and others onable to care for themseives, disaster welfare intittiry, and provisiou ol'variouq types ot'llumall scrviees assislallcQ to sllrvjvors• .-kil of these serviee; are jV'OVided through tire coordivaled efforte of govemmaittal, non - profit and volunteer a0,cneies. '1110 palposa of' flu" section is 10 outline COoffilosting �UlldOliuOc for' plannito wars care, disaster houSion, and related erner-ency human services in the short and lon recove7 ploloo', h) The event tilat the I't i dent deal ares a Federal I )isast er, which a] I ows federal foods to be used to amsiq reeovery? elyorts, the Collooin step" numt be taken to ictivaic diczLmer hotj , -issi. stancci Residetlus in the declared area apply for housing under FFNIA's Individuals and flouselfolds Prom (1111 by calling one of FFALVs National Proeessing service Centers :11 tile toll- free resistratioll tr,11111101', 1 (I`T,%l,k) (or IT ] 642-7585)_ Registration can also be completed by xN obsite o0ino at or wvvo%f`ama.c and bv vi tire Di Rocovery Center (DItc), '111 a L • S. S niall, 13UKillaSN 'VinlilliA rati oil (SRk) may Net14 a diswster loan appli cation after tire applicant applies to FFAM,k fbr disaster assistance. It is important to complete and TV111111 the appliO3tital TO SKA as soon alts jltosihfo. Write application is not t1lied taut and relurned, Tire applicant may nor, be eligible for other ivl)es of federal SBA loll -interest loans are available to efi relllers homeov"ners, 1 of any [tize, and a disaster (sac non-profit organizatbltis� that suffered losscs dua% to I lonleo \% ncrs or its( prose tla:N oo lied acid occupied the home a t tire lithe of" tio: disasici and Oat file darrolg o di'i"wer related. Rattlers narst Prove That they lived in tile disaster darroo house at the lane ol'the disamer. If nece""arv. a I Ia41 inspector oill call to amngc a to the damaged home (it allartmelo it) asse54 disaster - related damao0s for FIALk's, individuals and Households Program. g Follov,ilo I rzview file appliCaut N �, Cei,V a detellllillati011 letter front l"FMA With tile eligibloincligibic decision. Qualitrad applicants will receive a, allecl, in the inail or a Z duVd deposit to their bank, aloll- With a Sej)al letter eXplailliull 110o to USC the assimanee. Mourne County Urnalster 11ousing Strategy Fug !v 23 ANNEX XV1. - 27 XV1. Disaster Housing Strategy Direal 11ollsilig Ali istalloc may be available whail loQit axi, houshik, optoliv have b"ll &xhauated or ih intettaible. Mantif housine units may he used otice the appropriate optikav, have beeii dowi•rairted by t1w State. kmilolrary hotisriag omi be placed oil ial digitik fall private propctly oil it prQ- comincrcial pad or. as it last n:sort. oil it nco: C(Allra till ltv elite approv d by local officials, arid coristruoted atid maitilailled by I-TA(;\, Disaster Cow Mariagerimil i a tool to provide assistimcc to thos,c impact,d by diszoIers° by providitig it Case Nlallag,o who is kjtoo1Qd8Qab1, about disiaer re°co aild call zv, it the individual or hcaealw4d create a plan to achieve rcali-stk goak for racovary, Aia County ,Wministralor has dcle..gatcd the handling of local loll--tQl-lll holl."in - Ql�ovcr , and tralla Z, g I N , �itioll to pQrmalmit holisiag to the OroiNth ManagcillailL 1)irQi:tOr. Urider this posilital avid with tha col laboration cat " tile Lon --, Fel ill RcCovcry Or2allizati o1r. all cf1ei:* ivc I ocal (.'It Cni \ lo nagenient System nitet be established ill address compreherisive do ass er-related hoasilig, recovery lleodti and the coordination cal availabla rClIOLJT'CQN al the c0lllrllAJlli1N'. Itic 61 -\-Iallagcamlll Divi,moo will ctlaiduct the folloo tasks, to capturc the oaeds, detcriiitic what amisiavice has been provided, and idetilifv an-v ilato, tit rasiourccs� Screenin- and isiterviciving L)I' ClienuSurvivor ticeds ill order it) determine vdielher a disaster-related twod esikt�-, Verification of' intbrioation to OJVstlre IMS; self ered and to help provent duplication tai' laetictitia U nmet Nee& Committee C-ap Atiitlys-is atid Recovery Platt to address homr to bridge the gaps hetowil o'llal the s,urvrvor is able to accomplish and what il, actually requirod From otw,icle sources to stabilize and become self-stifficient I colloilittlicliv, lv5 I a olric . e -s to pro alarie.e. �ide asM told raarairee- avaihlblo _i� Folloo Up and Caw Cliowre to civurc the SUA-Vic or undemumils any c ltYltilltanelltx liar K Command atill Cowrol Shelter Phat se. 'llia Shelter Plizvol ot'llie di housing lit is sior xa ii be managed by tile Shelter Coorditiator vvilhiii tile Mooroe coulity Emergellcy Operatiom, Cent T% For additiolial illltmllalirol xcC the %4011TOC COL1111V COMPr0114I141N FAlleYg MaMtgelllallt Plaw Troaddontil Shelter Phase: 'llill Tratisitional Sheher Plimie tvill tie martag itlitiall', by the Shelter Coordinator in chase eolirdillatioll vvilb the coltiltv Disaster Housing Coordinator. Thc initial stagaa of this I)hase wil I coatijiva to be maitaged tit the f."tilergelICY Oparatioas (' with ZP :I gradual transition to the Rccovery Operations Center which i , tvidet the supia of the ktatroalICY DiT'edor. (VACHT11 S11142-1ter PILISC & PO-111atimit flousing- The Interim Shelter flimae and all > remaining pbac.,es, are matiaged by data Oisalitcr Ilotmitig Coorditiator at The Racoven Operaliotis Carrier iii Monroe County Diswiter Housing Rrategy hags. 24 ANNEX XVI - 28 i • XVI. Disaster Housing Strategy clww coordifilltioll - with Lhe Joint Field Office. The Disamet I coordilmtor is I RA' dit' ujid coot the� effcui�, with Slute and Fedend Di Ffousiu proL21•allig, 1 -1 'I'lle ('0113111tillity Organizations .iclive in Disasiers, Vollinteer 01rganizafiotls ketive ill I)k-astors or 1xing-Tenn Recovery Coalition call wssim by providing volunleen, loid doolo.d resources to meei untnot oecd Ilol Dkuist r I loosiug M i is cf&sigoed to provide tomporary cfisa. housilig fora penod of ill) it) 18 ololltlls , Restol ou of th e coal mullily is the best lvay to retal a di saste r affeitclli area 10 TIOTIVIIII. Tempor-am how;ing complexes, v1 hieh croule new cominuoilies oevierzilix do not laid Sold) N'StOrati011, Cottrounity t;ites -.0iould be loczited atid developed so i cm) toale Imixi fillull Itse of e-% isti lit; collitillill ity facilities. I Ocat i ti- silos outside of settled artms may shi ,witlement 1xinem- iveuken the value of exi&tiol- nicilities• mid require new IT services or oco fiicil ities. Slaccessfal Caw Inallil-elliertt will identify the needs of tile Nurvi'vom and recovery' obstacles. Cuse manlomnent call iissist by pooliji- resources to address the dialleti-es these residents flitce ill finding pmmolent homing, Provigioll of appropriate w& fl services. assistance lind coull,who" eally Ill the process xvill be essential in MdItion to mordoring tile progress, (Jbs,ulclec "Itch its Illieniployment- trawportation, childcare, afTordable lloostng optlow" educatiou or di-otbititv shonid be identitICLI vvith at shared goal of addrc,siog the issues and JrON'iu-. ifldkidljalc and fill1lifiCS 10 I)eVolifflellt 1101-Niog, (', Public , Private, Non and Faith Ilatfiler's Nklien FcderaL !,mtc and local mSi`,TMWe is o0t SUf "iCient. the collimullitv or-anizzluolli, active in digastci volunteet ill active in disasters, t N�ceds Comootlee or Long-Tei Rccov,cry Or-Mitzmitin (LITRO) may provi& till L vita za c imiong (lie voltintecr orgonizellone mid fititli-bmed Pitrnwi's to meet there neexh, tbrough donwed volumeer time and rcekliirccs, 'Ille f'ollom ill o vwiilblee will lie coll. devolopin- ull exit I'llitteo ZI Z�\ ilicollic ..-k-varlabili1v ofidTordable pennallent lionsing within the Collor till i ty �Itbility of're"idents, to locele needed sociel servicee ouch o, tnonportation. mek6 M ieere, chi Ideure ill d schools AbilitN of residents to finalb4e bKolle Pej), IOCZ11e me cssar� supplies and licellsed, contredors Abilitv to restore vital all areas of the coommmitN Monroe County h-'aster 11ousing Stratugy Fog !v 25 ANNEX XVI. - 29 XVI. Disaster Housing Strategy Ibe trawsf r ot'vacat ad mamiRe:tmvd hotvbi wifts to No luntear orf imizai ions L Mabitairlin u Opens tion.11 Read ilress for the Disaster I lonsi sig M ission Ftae to the oced lor complex decisiorl coordirlatimi aild the fime smisitive nature required ill the impIcnicrautiou of' the Disastcr Housing it is Cs"ential to Clq in oligOtlig Platilling activities to maintaill the operational rcadijwss of the disaster housing program. Preparedncss efibit" s1lovIat illdmic IIIQ maillkmarlcQ of'policic itivxitorics. aad kital inf'onnaLioti iw:dcd iii the imincsti ate post-disaster an-vironment including: ZI pro"ss for the reakiitw Walltilwatiorl of vacalit InIbitahk 11010. Illowl. and "'Qasotial Advano; .;oordination o I CStatc rcPrC8CIl (at i VCSf'PIVPCIIN' 111allagcr-s' for Id aitfificatioti ofvacatit ratital properti,:%S atid property onjiars ot'vacatit latid. Itlitial platillilig. lvlappillg, mid desigil [or posi-disastcr PrioritioQ(I vacaal [allds for potential disaster housin- community sites, PTVINIT at outhorities 1 to 11w DiSMStel f10lJ';iTW MiSSkol illclUdill- expedited permitting proved ures, or teillporary tvaiver of zoning restrictions whioh may illhibit the ChRaRtef IIOLISio� Illis',1011. ()nwino traimm aad exercise of kev diswiter hoti.sim core letati memben.; hicludim temporary rootbig program. om,�rgerlev repairs TOmporam 110LISH10 and stakoholdcr coordination vvith Fecteral. State and focal partners, N I ai mmaoec of pre -i dem ified disaster lid ow i o g comm all d an d control t4c i I it lo,s- slagm ar,ovti data corticctivity systems (Clicta S-v pcnomind illvclllorics C(ILlipraeot aaid saippliio, L)evelopinew of a Standard Operating Procedure (SOP) led by tile Disaster 1101ashle Y P alld to rl-ov ide Coordiiiator atol SLIPPOrtcd bI 111C C0111111ollit\� LQ3d%;rsdli a flroccss tot dictit illiuk': atij t:ww loatiagvITIQ11t to QJINme l,:Sific]w, Icceiac 411 and rawurcas provided byetate and federal d- progranik and those availabte through vloji- prot pallilars. Monroe County Disomter Housing Strategy I age 2 ANNEX XVI - 30 XVI. Disaster Housing Strategy IV. Housing Strategics It is vi(id to transition di lumilics to a moi Llablc and -wiaire hou altmottive iii Ow aftermath of' l 1w di .-Vi dis.vaer si t tm i oxic, impt gil intent al I wid exict I palltier� ,k ill fectv their Q11brts oil Inuisilkming displavQd residents btwk to Own pre-dootsm dvvellimgs or. it' tltttsc dwelling" L slnnol be rc iraltaalaitccl. other locjlllzlmmt liouciing opliollc;i Moliroo Count" lov it I Utal o 1' 2 specia I rac cls 4lacl tcrs kk hich scrvi its all C11wrt"Clivy ox ac toulon prior to It tropical monn. Floth ar, located ill Key Wost at thi! Gato building wid lilo litu'vey govermiloll C'enter. Am <�wrm cAeut that Aveeds tropical wength r%quire the u'awqpoll OfSp"ild IlQiAS I)OPUlatiOnS to (1w Florido I lnivci-,JIN sliQlter Nxilich is loc ouL the jurisdictional limitc; ot' -Monroe Count' "I'lierc 1IT a k)lol ol four - .dlollers ill \Iouroe ("Outilv oporalcd Iiv tile Emergency Manasgtmicnt Department duriu- a Categ o-N I acid 2 otoi-to event, and- to a limited capacity, ill the posl-di aster `I'lley inelu&: Kkn Wem 11 Sidloot (Cattateitv 3 Sup cart oat'Sebool (C alt 307). Stunk Switlik Sidlool (Capacity 280 wid Cowl Shores Ifigh Svhoot (Cupicony 235). 'rill: shelter iit Flopidil, Ititerninional University (CapaeitN Special Need{ , 90'Getleml Population 511) is availabl4 to Motircle Count i oicnis for (2mcgon 3 or la stoiln events. Tficsi: shelters havQ smfliiviAnt Qupwit,v luld sktppotl to ili?�ommodolQ numivtv4 vultwo individwds mid f milies� Ili additim- these t' ciliti,o, m dispersed thwtudiout, the community and their• I It It -1 locmioti is generelly knov•il, to tile immediate community membets, All evactizition s ill Nlolu coulltv ot cowsulicted to num i1w f fllll Pi Area Standal wid tile Rcd ('rocis 4496 Stcmdcli Tjwse fklcilili�s Qwi bea Oricioilly seout mid ur,` Monroe County hsaster 110 using Stratugy Fug �!v 27 ANNEX XV1. - 31 XV1. Disaster Housing Strategy haivdicapped accos&ildc, Risk shelicti; also have kitclietic tcr trical prcpratioii ittid sartitalioti. These slicItcrs. hotiever, otler limited privacy for the family tmit because iticirvidualized space is riot practical. �Mthougli these shelters call poteritially holase a large mmiber of people. they should not be utilized for hing-term housing needs duc to the need it) reopen those facilities, particularly "chook fior their rise. ROUT'llilo Chikil'ell tea school allolt's jolfellt" 10 VetLIT11 to - 's ork. to hich repre A Vital St Qp i 11 the i:011ltll Uri IV l VerV IM Dclai[Qd oticrational p• o"ditres for (IIQ mallilgollwill ofzvacoadoti shelters ma v be relercticed ill the Comprehensivc Emcrgcncy Management Plan and the American Rcd Cross Standard Operating Procedure (S P(R. 13, T I'll FISItional 11(ill"ing Trallsitiolial I jolvsijlo referred to ac trall"drional sbefteriog) fills the pap betoeeo emeroeticy shelters such as wbools. tents. etc.. and ficmiamnit bousing. 'ahcjl cloorgclicy shelters arc 11'a loilger sullwiclit or availabic alld tradiflorad interim howilig is wil yet avaijabjc. etalliliviltriQt may w— transitional housing xv may include: 1. Hate) & Nlotel placelliellt Placement of stu'vivors ill hotel lnotcl accommodatiom is Itic rw6cmed and most immediate IrAllSicIll 110t$Sillg KOIL6011. Mmiroc. Comity has approxillMlebt' 1 11OWFITIO(Q) Mitts 11131 call accommodato appro\imatcly 30.000 people. - C has an abbreviActisampIc of the hotel aria motel database Itar \ I otil Comity, The I I st altw provid, dw I aci lity's vulnerabil ity I o starlet surge or flooditig. 'Ilii ivould be a aitijor factor iti as coastal tlotidiiig event as matis• of (tic 11OWPIrlotel jacilaws are located withEll file Coastal titgh l'hiza lrd .klva Tho followilIg M SOLII`Qc`s of information related it) roal-timoc bed comfits 'ollich Monroe Couilly will access ill (hc afict Of a diStViLer, -k complete litaim of all licensed Iodgiog ostablishincTits nia be locatcd oil 411C illIel"1101 Of the liklgillCSS allki Professional Rc-itlations WcbsitQ at: 11r Let collinioll hodgitir, types files inehide rosort cotidomirlitims cod resort do'sthags that re-Litarl• provide rental llnit-z morc than ifircc times in as calendar ycar tor ficriods cacti Waint less thati one ,t.dcndnr month 'lire Tourist Development Counci I (TD C) o- i It contact it 11 horeL morel management to delerniine their (I image status arid 1he avai Jabi I ity ofr0000, w, pall of' the Dalliage •Xssessmriejit . Power stil ileed to bQ rcqkm io order f'or the rooms to he avtdlaabkt For disatrtcr survivors. QuiergQues response NvorlQrs or d isaster volu 11 tiwcrs. I ic T1)C xti i I I continue to rtion i tor the: stativ, and, report to Ow J)i thiktiou Coordirmtor, fiiitia paNmeTit tor the survivor's occupaocy ill the hotel titcook is ts . pically field by file Ati Red Crcw, until the Stafford :kct's Indk ideal :-toisi Pt vs activated, Mier I 'L N-1 - )L activato" tric Ittil&, Ificy are then transf directly to the survixor. Direct payment I)\ P11 'NI IA it) the hovel is trot riormd procedure. Monroe County Disaster Housing Strategy Pa-c 28 ANNEX XVI - 32 XV1. Disaster Housing Strategy It is vital to collsidcr the 1 ileell's of the sul PTi()l phlCenlent OfPCTSOJIS with disk;lbililies and spei:iall retxtv, dients ,ho uht bc gi to lvindissp uce - -,itne units oithill hotcls nlotels. Another considoration in the placemont, process issurvivom with pets. 'flic State Tourism I)Qp.u1mcnt maintains at list of' hotels thaL will aQccpt pets, I-lotel", and 11101els Illay choose to temporiii ollive prohibition zt tirTSt Ims during IIIQ initial di',;u-qel period, 'I'lle Convention and Burenu should determine this when contzict is inede regording StotLAS and rooln availahilif-%% 2. Rapid Temporaq Ro(ifing and 14pairs Mouroe Couniv*s Tempormw Roofing Prograrn is wider 11w authoritv of the Orco'k ,%hilloilcillent Division. - kl the Slate's to ilm% be pro i (I cd th ro t1g] I F I " AI x or I fle I S. , Srnn Corp, of' I.Aigineen.; (USACL ) Ltille Roof'Pro ran). The US.:V21' liai�soll and their trained Contract staff will report dirccily to the Lincl Management Director, vdio 'o coordinate the I)ILIC 3`001' oliSSi011 fOl OIC COMMUllil"% 1- this program, will coordintite ilic im,tsMitioll of phv lie sheeling to provide at gAe, speller in phlee option for iluplwwd 1 Gild individimis, Theno tarps are provided to, temporml 1001' COVerillgK (i.e. blue kups) to co%'em- damaged roofi; fit areas that are nes lreavilN populmed end to assist homeowner., who need assistance with instzilling plwaic sheeting. Another option that is twitihibic is the Rzipid Ternporery Repair (R R) 1 which differs froln the lellllwwln' rool'itw or 131ue-Roof program. At the State's- request, this Provi malon, RTR to doors and windows to allovv sheltering until permanent repairs can be Z� Z� Whole. RTR includes clest debris to Osill access lo the holne sild relliovillo debris from the roof It also uses specially adopted plyo-ood materiak to enclose dill Nvindows and primary cittry docm 'llic Blue lZoof and IfTIZ Mission require the following aelions: Itkatify stall Prioritize; Upon, iorupletiou ofthe initial chunsge assQssjnent process. tennis will identifY and Prioritize 'evcl impacted geographic regions within Monroe County. lllslallalioll: Personnel will he lwked pith nPpIvillf, the 1.11-to: to danoiged rook. ill the moet -ewrob, . impacted areas. first cult single and multifainity homes with asphalt or Mlillole l"Pe M01M roofs, tile roots- and mobile hotues are 1101 eligibje I i ght of tat trv: I it order for file contraCtOl' to illshll I t.111M in LVA Conn) fete e right ol"Intry fimn, 111fortmitioll Coordimition :\ (Isity briefin g lN ill be conducted providing o stapes uIldete of The number snot losition of telliponlry roof institlIst i ow., Conducted. t I � 'k � Suffing: The 7s� CE ail co temus up o hmil psruwrs to loosdsl in th� Blue Roo]' M issi oil. The I)epartinont of' Bin Iding and Zoning working o ith 1 y Support I"UnCtion, (F'SF) 1 Voluntecrs and I)cnations. may idcntif-v mid triii volunteers to suppoil the RTR and Blue Roof' Nl I test ou, Monroe County Disaster [to using Strategy Fuge 29 ANNEX XV1. - 33 XV1. Disaster Housing Strategy MR Mstributimi ff* twozssary. the F"OC may d"bIQ tc) dbtribLAQ wiliporary roof' coverin "s to Qiti�zctls iv i III S i goificuill Tool daillage after 't Settle & 11' the fool g s -1 -1 covarijlgs are provided to The Corminfaity for &� fiow state mid or fieckral re.SOLUIVCS, then the suppfie4 oil[ be received at the Conitiiunit data -in g, Area anct distrilitited to loeal points ol'diswiliolicei (PODS ") (hroUghoW Ille 1COIIIIII(Mily M NUPPIiC8 are available. Illeir elme"t point ordistributioti. For additioval information related to Ifulk DisiribUtioll referelice the Molfroe Comity LoOlics SeCfioll SOP. C% Inte6n) flonsing Interim housitt- is provided during (If% inle:rmediatc Period LIP to 18 ITIMAJI' or ill%: TI3LINIMU111 atiloolit of fitiaticial iissis'lance avaiLable) l Qrzzwrgeticy shOwt wid Ow securin- of .1 im-illancelt housing solution by the disaster ufrvivor. Inter ril housill- ;oltitiolis shotild , s oil stralvilic." that provide dale. sanitary. and I'Litictiortal hoo'drig lot fildividtials avld,ralflilicS. (,"omv, fior ill(crilli hottsing vary greatly mid may incladc: 1, Privalo RmUd, PropefliQs lfascd tipoa availabb: vz%Nmo� rate and affordabilicv. reiltal propcoics Illay tic ax-ailaffle% m-4 temporary IIOLVi1l%4 fo A l- tt lnhiallv. eligible I applicants recoil e txvo, montlis of retital assistatice \vilh the abdiI\ it) clitalit\ fear additiovell ZISSoWMt e. The ailli)(1111 Of'!`elltal 4130;istatlee i.S flaked oil the Fair Market Rem (FMIZO as determined bv 11(im"'in and Urban Development (HUD) ajid maN be viewed at oil the 'Natiotial Lloositig Locator (Nlll,). 'llie N1 is it searchable, well-based elearm0howe ot'livailablo rerital hotfsiiif; available only after a disit'ste1% Aie mediWl relit jotid I)V N10111 COUTII\ I[OLISCITOld, in 2009 N%as SI.094 Per 111olith. cortivared to at 8IaIQ%\fde% 11 I of' S802. Ill Monroe Counly, the I IUD F MR ill 2012. mpresetitjjig few lot It I-,P . iQa m&s I ot Lipatiment, tvas 5946 lot a ffij art eektwy Llpajljvlelft, 5I.152 for a ollc-iledrooni� ,419 for a tvvo-bedrooror $2.065 for a three-tie droont and 52.211 for is .four-bedroom unit. fit the aftermath of I lurricime Katri-11al. file pohoy of IAIR ox, redefined to include clot ord"• Jw HUI) sfititflated FM R bW to abol bicItide the vost of arty transportation. Litt I itY hook -'ups. of will instal [at ion, Dellendit)g opori the little of vear. Mottroe C(Amly will have at) iii1lim of available properties: The stimmer and early fall 1 tend to have the most tinfiq available: therefore, it 'would lie hidily valtiable 10 iiemil'y the properties that are ty ically va"m dUritig thf period allead M' time. I)a1a related 10, Vacant rental and Seasonal property Call he located at nurticrotts Sources ifo:ludin� -. `llic Community Property Appraiscr. which has as datalmse, listing all commercial inconle- proJUCilIg pi alic9tics. b. Properly Management Companies who maintain compreliensix lists of' properlio� that is aVall-able tot reTIL e, Realtors NvIlo have iwt:ess to molfifib: lislirig databases. Morfroc Cottifty Usaatcr flousing Strategy Vage 30 ANNEX XVI - 34 • XV1. Disaster Housing Strategy d, 1111 oil the avinlabih(N of "frudures ill a "Peeilw bule is available from several "eh"HeS (1) Nvow.looptlacom: LoopNcl is it listing sQrvico% for commercial propmics only. Loopliel petillits lanifed brow sing access and fail access to sub-iniberN ($39A 5 pe r niont h 1. Propen ies, which have been I isted for lee� than 5() daNN are avai lable to subscribers only- (2) ThiN Vk`CbSit%! IX it listing ,orrice for ooraillercial properties in th State, The smice allows unrestricted aec�-,s% to all listin-S, 4:1 2, Properties in Foreolostav proNruc pro allis or \10111 COLJIII FTM:V and the State of Floritla viould not i-,picallN gr, -,:rviees s asso,eiatvd aNith subsidizol post-disaster hou"jug, Program', ivilli single la livil" Ilonles cumnil N ill sonic I evel of 101'CCIONIAre, ']lie Uli I ization of' vacant It oniog xvIrk 11 arc currolit IN ill foreclosure is highly Controversial and mats` not b,-- vievked favorabiv by the financial inclusli'v. 'Ibere are nian,, potential legal. financiii. and long-term economic implications stich ae unpaid IrQtv,s. propQrIv Q011dition, and rental arran Ibe u, gejnents, ' , Q of for,eQlosed prop rt,, Nvotild be estalilkhed as a last ro,oll cxnit it as rel'olral pro grain by % CouluN' which \-vould plte� disaster survivors in contact Nvith liropeil,, owners, hatiL, or property managerm might offer the propert� for rental purpoees Ideally, th, Federal. mare. and 10,2al PattflOPS NVOLIld Work cooperatively to idenlif' vacant fromes 4X the leader has alnoadv officially filed a I,is Pe deals. Some honies may rcqtnr,:t repairs, whik others would be available 161 imillediaw oceupalwN it' PQIIInNsion Niel gralueft Under these orrenrustalICO. the lellda has itie ultimate ife6sion whothx the home dllaati be lea-sed to disaster smrvivors. 3, 1, )n vQrs i ties. Colleges and S tuelQ11t llotv'i 11 g (8 w e kind private} In the c-vellt aria disaster, Colleges and unixvi-sili" maN- used to wrnporariK house survivom. Many campus; 110tv4ino units are fell rmoocupiod for wvoral monilv, during the ycar, xfoilroe County Inai one Public Community CdlegO Ifial TIMN be eV3lUatOd f0t' USC in the post ellvlroilrnenl� Monroe Counti: mav eonsider esaiiblishing all agreement with Florida Keys Community college (FKCC) ill order to utilizc% it share of the unoccupied housing univi durin the nioullis of May through AtivuKt. Once an atnvement has bom reached, these rlCifilieS T113V lie used as All illICT'itll housing solution f"or dispim sitrvivors, Ctirrently. FKCC currently maintains it 100-bed residellee h all ill its Key WO Caull)ns• I )OT ilta`N 1`001111., during, the 1110111lis ol ktay (eally) lbrough August (Life) could lfrcrcfbre be makf,: toailabIQ al it-, Key West Caolfol', 4. Existing Fcdtmi 11 y 0 ne&4Governincrit ried I I ouxiiii g prqjkcls Nicalroe County has it numbor Facilifice. itioludin residenti ar\ and al g ruilit, , prlblit? 1 on5ing ujiits- that may bo used for disaster tomporary housing, I'1oNw\ 1110'a publii: is OTM-OC Canary Disaster [to using Strategy Fuge 31 ANNEX XV1. - 35 XVI. Disaster Housing Strategy flotisilig k tit C;lpci tilid 11,ts <) wzviflog list liar (Imt1ifikA POMIG,11 VQNi(IMtq, IffiUbfiC 1101,Millg Ullit', 5UJ wilbotit sigoifivittil dama-Q, Comity will bQ ztb]Q to howsc Uppro.611121WIN 470 Gimil ies in t lte�e fiwitil ies, I abla, oft lw&e lo mti ow, cm be Imod bo too Subsidized Houshig Developments, 201 5 . "Bit, Box Options. Warehowses Mkmlro,e Coulltv has f�w vaearit Nviirehotrseg or largo rcuid stares loe�ited aloes tho prim.-ir, trar"ISpoilat i on corridor of Imo 1. 'fliere is it n i matff je ient sopp ly of' tit warehooses s- titab le sere a t nomber ofpLirpos,:S ill the aflerillaftl of "t (Esa,Ier incittilim dic.,wt,:r winparan howing. IbQrQfore. tit is is tiot a viitble optioil, ior l fcoil C otill L\ 6. S oil -.A~ ided Shelwr Ojitioris'Tent Mourne County Usaster Ifousing Strategy Vage 32 ANNEX XVI - 36 Smirm Motsrt)e(.'Oujltylf(attsit) (a)Tobi koiitt, F C M A - Fedc iii i E To oeolency Maj ia go tit ent Age i icy MCIA - Maroc C(itt n Ly Land A ultivil ty LRITC - Low twom [Jettsing TaxCivdil Program SAIL - S tate A partment hicLml ive Loa ii Program I JUD - US, and Ift-ban DcYckipment XV1. Disaster Housing Strategy Depending oil (lie magtiftilde ot'deirtiaid For hoilshig tivio, and (lie allicilities ftllili. dlcd. fell( cities w call require Lit) to 46 acres ofopeti space. I)tw to Itfollroe Couray's - vulnerabi lits to relleah-d dimister impacts (e,g, trolhiple hurricalles, wIthill the some seakon), it is preferable to ideotif-v lcmporar�' disaster holl-im options v1iieh cortilare to provide the highest degree llf'pitblic satlety as possible. Mattysoll sided optiorts ma\ not have high vviiid load 11ires4vold 'llie preferred optitai is the large prefabricated. clear-spari, alm-sititaii laid specialized I'labric strise(tircs. This oplioll tilay providc till iloavased lQv'd ofoilld loading capability arid ptiblic si&tv pi Similark% it is prelerabIQ to pmvitk aa- conditioned lents, elld individual 12' by 1 ` kvallcd units vvitb shigle doors (far each resident liousehold. BaNed upon the Amcr;cim Red Cross gilidefilies for long term hc:msitig, this would provitiz 240 s(Ittarc f per hotischold. . 60 S(lRare Ice( per person for a boaseliold of ftma- persolls, '111t: Complete rent City should be ready ror occulorlicy vviihill three IL) six week." from little of awtivatiolr. :Mlhortoh as terit city (till adeqttaiel�l provide for ill] loisic h0mill�-relaled Mode. it i� gellel-ollN' reCORtlized its the least desinible temporary hotteirig altemati atid it , would h, : aril -i[ovoct oniv lit it disaster of tremndt-s-ts milgilitudc that resulted ill Inviporary housing iicAs t:.xcQoJiji? , the capaeit, QI'alI otlicr feusildc alict-nativ". 7. floatin flowsim Options I I Floatill- options Inav he satitahlc 1*61 Monroe Corility which is located alort- the - kdorilic Comm. '11le Port of' Ke\ 'We�Sl 11aS tildfiCiellt CapklCiAV 10 4011, cruise ships alld similar farge vessels, III the allenoath ol'a disaster. the Voil Master intist give ficnivissicii for dock spaec to rcmporarils� house disaster survivors- .�%n agreement is ay.-ailable. ill .kppendix N. '11iis agreeniertt call alknx for im nied iate occupancy of several hundred it) ,, everal thousand people vvith no cord] ict of I and crvli€: ships. ilav;a the jIocx food alld S"Attitatioll thereRm Thee cilit ezi tts, all, effective florlsill" optioll for %fortroe Comity, Floaritil) optioris do pose some cliallell- ttl the Poll becaLlSe tellIpOral 110LISi Fig o i illtell it ormat port operat ioul, wid 111,L-v iritcrlcre with the tottrism irtdtmrN Monroe Coirtirt .v ill provide pilblie transit optioiisi for ocettpairts to access Schoo I s. trospit Je. stores. and Places of 4arip loi rticiii. D. Dircct Ittititting (Factory Built lhousial A direct housim missical maN I iFICILIde P136110 110LASITIO artits on prig ale sites it) enable homewitriers to remain t their properties while they repair andor robuild their fenlIallert JVSide]ICO. TeITIl1OrkIrV 11011sito) tillitS llow also he placed ill pre Coololereial parks to act oramodate renters or ovviiers vvithout at feasible place For it (tnit, The I)isasler flousint Coordiatitor. ill coordination with FEMA, State, tribal and Iocal - e tits will sictermitic priorities for placcilicirt of itidividtials arid hollsoliolds. hidividoals do riot retficet lelliporary housing illitiallti'. ritiloicila Assistaricc (rcntal assistimee) is provided be Direct flousing .-\Nsisiallco. lflpphCMIIS are ftoUld Chyil Jo2i will be conlacled by FFM!1 for it Prc- Phicerritort Intcl (PPI). 'llio tillic between &1enivinim cli-ibilitv arld a P1 v4vics based oil timeAate registcre& immher of people ail and assesmivot of local temporar-, hotisitig option s'. Mortroo C ounty hsaster I It usirig Stratef;It Pape Z- ANNEX XV1. - 37 XV1. Disaster Housing Strategy DiteCt 11OLlsir)(1 is med ovilv �xheii all other housio- opfionq. iricludiTig f"roamial alo;istali" for Z, - -1 rellL transitional .dodler%, and relocation, havo been ::xfiatvted or are univ&sonable, When lictimilirving vvhieh populations hays- prcccdencc to crostire that evQryovc is housed ill a matmer best stan l'or their itiO i vidual actds the l3oisaeicr I lotisal -. Coordi roator lialy cojrTolkr the t Medical N`eeds: -kily pel olio ma uo( rcirtaiii ill oplivortan heaalth fit a :slid Acr or ollicr elliergency l"acility. Such person-, may hictude those depend etit itporo oxygen or dialysis cquipm tail , I lowever, dionmer s:ittvivors with medical neods, s4icnlld not tel pnovided xvilh flottsilw 1111W 1114 wi IllQv riced IQ as (hor are available, Me collsideratjoll 14 11 otising locations i proximity to faci I itie that o I I asisisi i it nuzetirt g I heir ill ectica I needs, Accessibility RQquireincrifis: .-V, outfilled ill the L'Ilil'orm Federal Stindal (Ul }t as t ,As compliallee cheek-lixt is itsed to determitie acc essibility. laid drategic considerat lot) is giNvil to tile 1111111Ixa. of' L Y.-ks-Coillphant tinils thal will Lie retim red as Vvdl as - which residevirswill be plai,:ad speeitically itito UFAS-compliatil, wait:, COUrt Resirictioms: Althmigh may llot disiximiliall: it llowsirog applicalits. court ordCus tt&e pnxcdcllec, :�Pjldieallt 'eith COLIA ORICIS cxcluding them ttom living ill proNimity to "Peciflold grolljrs or individuals may root be catitable for housio" ill it C0 M 111111ION site. Sll,:Cial llMlKillg AT will need to be proxided arld Slaw and I local partners sliould be envaged to help Fiacilitale the placement of 11IQSc applicants, Disx.*I�r-dopevljellt colll;ilhxalions: Collsidcwtiolls nilly bQ Illade Fol first resporoders or arty person who ties a need to rcinuin all Ilic to licip ill the rQsPotisc and Tocovery for the event. Sitch persow, may include police, favfighteoi, modical staff slid otlict clllcrgmc\ persormet I)irect flollsilig oil Private J'Aa '11)o Preferred rnothod of providing dilect holming assistalrce is to install factory buill houl.-ilig Calif'; 1110(1111of 11011les. matutfactured homas ctc,) on gait appliclart privite Jilt arid `11 lionicovmcrs to r�mmin within close Lemporaril-, connect it IQ existing LltilitiC%. proximity to their home d0rillk.1 The 70foril' alld robtlilding process- and alloos childreii to remain xvilhill 4icir Qxistirog schools arod dayQarc ckaners, Direct horlsillt, oil private lots Provides -urvivor- , access to their eustonlary social ,�ttill- Qxislijlg 11wdical "co and mailon., '111ii strategy Takes aivalviage of the exisfilig ill frasilruct (av eapacitie-s' lot tile I)isatA llotlsing Stralegy's goal i to place top to 70 of' the direct hotviivig llllssiotl oil survivors' Private Proporty. 'With - 5 4Vo oftlw overall population ofMonroe County owilil their flojlu:o- ifli." ma Tiol be a reasollable goal. ..), littrobel of ell vi rollillotilal aild regillatom ohillacles illav 1161diQ the villplartleotatioll of this stratcgy. 'llic Florida Iscys contain a si - griflit;ant lailotlill of crivirojimAnitally scusitive land, EAcral- State, and Land Dcvelopmelit C(VdQ rgulatiows I t1w placernellf 01' 11OLISillf to orimari1v ,caritied loan. MartV scarified lots he kvithio llood zoroes arld-or tile Coasta' Ilridl Monroe County Disaster Housing siratoff Pa"C34 .1 ANNEX XVI - 38 XV1. Disaster Housing Strategy I Lizard kroct, tlierebnv� phwvolellt Of 1`40017'y bUill ]JOUsing units is general not r%O:ojimo:n(Ivd tnile cata.,trophie level eondnion., mandare extreme weastirei, Basic swps should be lblloocd when 11w delivery ofa factory butift housing unit on It private lot i Aic Monroe Counix governing body brom neighborhood III Coillunction with slate rqplktiowls. lvill, alloo (or the PhIccill'olt of" it fiActory refill onies provided a there is space to p lace the Temporary housing oil the s ite: 'llic individrail must contaei t1w local tifilit% compillies tci ,:( hook I , -tips prepared prior to ,, the isslmncc ofa hons4rig permil. 1;, Direct fiensing oil BrlNilrcSS and COM IT) 0 I lx l f redevelopment i vital to connntttrrt%� restoration in the aftermith of' at In - l -e- scale disao.tor. The lsxrsincss cojlrralnihN nitilt inimOdiatd% rcs activirr,ts in otdcr to provisic ricives foods and services to the resident Whan feasible, Inu;iTiese ownar rilav Choose to . place manufactured housing units oil their commercial proparty in order to permit employees and their failliliee 10 COotirLle TO O'Orl- While it is preferable to place all manufactured hottsirw fault oil torivalely-oxvived rosicictrial loto", niatly elliph tirly not have this option. Sortie erllplovoles 11141% not olvii it resi&tTrial lot, lior-vc the othilit-' to szifelv acecsa tlicir honic or business site, Or other puihliii Batt illy or titility preclu de this Option. 011 it iiIlSe lit, CaSC h&J.S. MOVIrtic Collittv now choose to teniporarily o Zoning Oil krusirtcss and Commercial property to temporarily allow disaster lionsin_gcoplions. III It worst -case , ;cenzirro o all collier wiliporarN . housing resources aro exhammoot. variow commercial or industrial mritetures may be suitable for corINVI'Si011 10% teIIIp0rar-V IIOLVsilo_L In az dition. partially developed or rtralevo:loped corimm propo:rti%o:s nLr bC 81lit,11)k for 11w placcinctit ofniantit"'IcItANd ll()LlSiln� Unill, N'llCallt 0111CC SPWa it) NUTTOnviding brusincasa-s nray serve acs an appropriate means for Teniporotri Iv housing indi viduals if' mantil'.-Ictured homes Provo: to lac protolknolatic. Monroe County will make cvcry d1ort to considcr (licsC Options in their horts itig st ratcgF 2. Direct 11onsitil- on, Pi Commercial Parks %lovirm Comity ties 8 Collillwl ll)ObilC 1IOITIQ PULN Willi it (lotal of' 2 pads or lots xvithin 11 I 1-tineorporated krola. In addition, there are also 19 commercial mobile horrie parke wrth a total of' 1 polls or lots Nsithin the Incorporanx! :tjo;,m Thew coniniarcial sites ha c. existing utilities (oub:1- dvert1c. sevvcrwptic) lot lire cl icltafaeel piffle vi Bats and mailabl,- conjultinit,e seroqe s. It) paths mliere there are vacancies- FFIM), in iv lease the pact or lot and install the hi rlsint2 oinit, 'I'llese flarks may ll, an important inimodiato lIOUinn* illternative, In the event ora significant o ind averit, it larger pottion of The Community's existing commercial manufactured home park, mock could be deeirolved Or ollierwke rendered ttninhoibinifole. Once the debris o the l'orw e r housing amts ts has, been cl earoll, add it ional vacant spaces over the current M()III COUaty thsaster lititising Strategir Page 35 ANNEX XV1. - 39 XVI. Disaster Housing Strategy estimated oIllobel Illa-c beC011ie available, Spa, es olliah become available title to the destrmtioo of units will be Litil iZed by the formar res Amit tiouseliol(b., for the jocat oill o f a lice= hollsilig will, TherJore, the amobor of spaeos- which )A be avaikible to disaster survivors who are wl eurienfly residents of commercial niantiCactured honic parks, should he estitvated at the cun vacaot Imlibler. NVIlell possible. it may be advatitageous, to expkmd existing commercial mantillietta-ed home parks oil a teirtiorary basis ill carded to inci•case the total nimilm- of ma nufactaired housing units at tile silo. MaIlLifliattired Home Illirks remain politicallY and soeially controversial is the State of IloriiIi. M-MILIfiactured home represent a loxv colt lu.noiiti- alternative and are largely occupied by elderly luld kllN illcoille popktlalioll'�, These groups are particularly vubierabb: ill t1w post-di.swler environment. When evalitafing the use widior expansion ot"2xistill. commercial parks, the stress factor that this (paces Oil the exbstivw- pol)(11aliol) loust be Colisidered alojig with compromises to LUIi I spite in an d cap veral I sire, MUTI 11filetUrCd 11011le PU&S may (talc e a ge restricliolis iti place -which aAoiidd restrict placemeilt, optiow, For additiolliff illfollilatioll related to r%:-,Illatory requil elits. See the section belov, 3 Direct I tous ing oil Commmunit y S ites I)irect housitig may be piled ill eQJIllYtUllit) site V011figUrations, .)es a, last resort. direct housillf; is used olliv wholl all other hcelsil72 otillow, inchiding financial as Nktancc for rent, Iralisitional shelters. alot veloc a(ioji. have b::Qll eNhausicd or mv 111IT k'Poll Thol esemillatioll (if' aaa 'hible resources_ %-Iollroc Co unt} I in partilership with State and Federal lige.neics decide. that the dw\ci Alta lent of community sits s� ilia N. be tile hest available optioll lo Invel the 11"th, (it' displaecd renters, or hoimoe-tiers %\]to CaIlliol phlee ll 111311131`atdUred 110119411P 011it ()it Illcir pfi'Vate propcTIN% Oil all alln(lal flaxi". Monroe Colinty. io parmel-Ilip Avith Other a,� 'ellcics. should Collsider the Cvalliatioll of potential properties which could be U-W�d as corrinimilly :bol, ill the aftelillath of a disamm Aw followflig orgarizatioas have bil'onliatioti ol support flic propci invemory: Real Estate Seixices. Coulltv I -kpplaisQT Mollrm CoLvIt" Sellool Boa l(I Monloc Coullix Land .-kilihoritv. Monroe CoLall't Housing kilthority, and Monroe County PuNic Works, potential sites aiv evaluated for c:oustrtu:tioii. take itito a000mit site 1ea-sibility. aceesabli%div specificati clivirollinclitid laid historic preservation. licciisijig' pcmit(Liji- buildin.- Co4jCs chmate and seasonal roquilvillents, Fordler elli should ijichtde: Monroe County Visester Housing Sirateff pa"C:36 .1 ANNEX XVI - 40 XV1. Disaster Housing Strategy de such its it pennancTil mantilecluriod 110111C (NU or residetilial subdiviloolls, are prellerred, 'I'liere <maas lie ir ciedi ve , for Till vate land dove I opers, and olvaem it) " ork wit it the commuidiv. State, arid FF IM \ ofrlcials to utilize these properties: If' FPAI:k agroos to provide infrastructure, it will remain and can he used after the community site is deactivated: 'I'cimis call often lie tieglitiated which compewale the f1m arty limilarcm repairs or tqiglrlldes: (1) Size. It is less d&,sirable to place it large disa;tor hou.qiup, site oil it sitiole, large piece of propertv Smaller Silas of abort fow to five aci each are pretarable. 'llie preferred marrifactured home size i� 14'X 60' ollich would allow tim to 10 tillits to lie Placed Tier here. 'Frailer earl n community silas� cat) comider usiii 8' X 32'lraifers and should platt five acres per 100 trill I ers. (2) 7,oniop, and Local C'ouipliance. Consider zoning to eitsure proper laud use. `flee Planoing and 1:11A. Resonrces Dopartructit stream I i tied the permitting - g aud sill developmerit for ifliell at sile rece;ves selectit atol approval ho tile local and tribal goverm a 11 lll. Regulatory corsicLraiicins such as storm stater. water discharge, all quality, waste disposal. ard building codes 0iould lie a Tires l]. Sufficient coordination, rosearch and pro-platining can 0 it lot)(* o towards vorifyiug compliance prior to site construction, (3) Host Communil-v Considcrations, Locate communit-v sites within, or in close proximity to an -urvivor- , to affected comm unity to allow the the roturn of �, their communities- Promote e0rullivility recovers, and avoid adverse i ripacts on the tax basa o 17 the comm unit (4) 1 'rilifles, .-kiletluate till lifios tire essontial and an evaluation must tae made as to m lvdier the eleciricaL ivater and septic systemF; are capable of s,upporting a folly operational comilittrav site for the duratiori of the interim 11OLISill- period, If' it is determined that any sal` these syslcuis are ilicapatilc of su-ilailliln' oticratiolis ` Plans trust be madc to either upgrade or replace the alfectad elelliclits, 'I'lle 111ol't efficient looatior to consider for site placemelit tire sites that praviotisly supported a 111111111111clUrcd home or other forin of ternporary housing, Paved areas 10 ith above gl UtilificS, Such ZU, military baxci, busiucss parlxs. tir airliorls should also lie cowsidcrc& 11'a site is beir- constructed in an area That tills not prin heel) tised rant , , - tjl)l)o in- housing significant infi Upgrades and Construction inity lie necessary, wid site lactors tray lieccs"ita(c (fic Coll struci itin tit' f'acifitics Such as till matiow'. electrical suNiqrtiolls and utililv Corridors. (5) 1lalirtt ttaattcc aild Occupatit Reccilification. Maintcran" of eta annPacturcd housing units and recertification of the ooctipaliN Is acct niplished by FtA-IA, 1be ]%eoertiflcafion proces-, allo'o Ft',%Llt to Taviexv tile oecupatw,' platis tor permatlent housing and detennine the continued heed For let 1porarN IMUSol-. 'I'liese individuals raccive onc, on-lutc ViSil up 10 e V;T'V 1111 1110uthS ati their - temporary home. proceedCil AN till ]JUITIV tclefIllOre le apt V%- (Ha (6) Fsscu(61 Scn Proxii"nity it) essential services slich as fire, police, medical, and education serx Is it prime concerti xvilell selecting poterlial coliltillillity site locations. Accessibility Monroe County Uisaster flousing Strategy Fug �!v 37 ANNEX XV1. - 41 XVI. Disaster Housing Strategy reifIlil MLINt libio be cortiidered catch as acves� to trallsporldfioll ativ. Tal"i lities s'ellior Ortitllo% for shopping, and other needs. (7) 1 hazards and Considerations. In addition to Ow criteria Itir ctivirourticrital preservatioll alld etivirortmeotal ha zards. otle- factoN that may comribute to biadequate livitig eonditions -should bi: considered. Thie iticlu&'i distance ao-t" fi wel areas its v�cll it, tt ixottlito. shake. arid rodaitt infested area , I'l MA t,hotdd -msrtre that soil tests, are corickleted and the results analyzed prior to Colistructi011, This help', C1114AW that [o0j)CJ CXCa WrltiOIL backfil I refill, and compaetion woasttre ire takeen throughout the site to pleoant illb-base filihrre: Topography should be coirodered to 4 pith Unil't)"ll Federal Accessibility Staoclardsz T�Vir.:allv. opell 11,11 arex, Provide the most efIeQti%v aild usahk crtaaraitttriitt sites, c. 'Wrap Services Beyond hnie hort-in re rnay require ONWITF;ilve hilwart uippi'm services including pttlfl c tramsportatitai assistance. official documatit replaceinctit. job courfselitig. merital health services. ma it %ery ice n, ermnl4encyser'ices and healtircure, activities bm- children, storn-e, tra. sit col lection, s-eetiril•, avid outdoor reercalioll. When pos';ihle, s'ocilfl services such 'IN shopprog. pithlic transportation (including paratratuot servicc"), eoll."unier services, and utilities should lie provided by exiatitig -iyslaom Remote location, ma% require public transportation to schook lt*retaiiltt�idei.,scrik)tislyzilluctcd,iiik)llile. may be re(tori to deliver food acid..: other goods, Imildry (46litio 11 be as';eSsabb: to Site resIldeor .did may lrcive% to launder their retoainitw iterm, move frequetrily. Additional on titre I'lleililiet; suell as reel atid t:oIntivolial 'paees Qiottld lie provided oiddri all Out snialbx sites. R-2ci-cation mid gocia' serviccs such as dayeare should he aviilats[e: Working together in collaboration. organizations should be ready to respond to reclucst.s for vvrap-liroujid scrviccs Ibr temporary housing rc�,idmt 'I'lic Federal. State. tribaL local- volmititry- arid private ,eetor m-'ell o•ork together to delormitte life required e., arid l service. P] arm ing considerations ,It L)ttl d includz: 1. Site SeCtffitV avid SZ11'el\ Public Sal`eiv, Site SvcLjri1 Jr Redireetion mid Remoratioll ol' lxcaes ItlfraNtructure to Support Site - Public Ulilities:1 Works. Pub] i cTra visportiltion, Recycling and Solid VVit-ste 3. Centralized Services Mass Care .lc vess to Hcalllrcane '.Mcdival Counseling, Employme nt. Busitaix acid f -epl S ervices, Food Availability. Laundry Facilities. Rdail 4, Corry trivia and l=a amil\ . Support -- Community Scrvicex, Childeare. AT monroc Co my Disaster 1 to Using strateff Page'.38 ANNEX XVI - 42 XV1. Disaster Housing Strategy V Roles anti Responsibilities for Jurisdictional Agencies and Organizations I . colail v Adill illi 1� oigiiieering. Proj ��cl, Mavoinemeirt, Ww.�,tokvatej g , linlitiallystirvoy potential disaster housing sites bi, . evalital itio ill b tell lie flood" onsit 0 and 1 lie capacl Ly ;lQQdQd IOF s atstaaitlillg POPIllatiOW., Arliry Corps of'[Aiiiitwcrs laid oortlraelov ill cvakialiirg -laid impicraetitiag support ititeas for desigiiated disaster hoasirtgsites. 2, Depot' v Covirty ),diiiiiiis1rator Abposls, L'ibraries. Social Service Tedillical services 'pc hilical Services provides rssist mace such iv, mariplover and equipment and inf'onrlation (Cchilologi scl}ices (volliputcr. Pllolle Fox. etc) lo ivssisl Nvith elik alt intake llecd". Call vcljt�:j tweeds and sere ices all d gran f alid administrat i ve p,ersormi,el . Coordijiat, ell COMMUll i L%tti(ija~ o, ith flic llledia, maintain the collitrittoity Nvebsite Ni eurtent iiit and u[){ ai,�: Public Scrvi:e All nouliceillents (Ps,ks) as llec�slolr), 3 Kibbe Worhs I)%:partm,:tl( - Faediti,:- Mallagmwril: Park arid Betwhe Solid Wrtsw. Roads alld Bridgk: Identiti and stin emergeticy community site ivithin th part NySltem and larpliort, is pictiretilatimi ol'the disa,,wr hottsitig strategy, fiVahtatl! tho iol , rostrlictitro suppoll licells aild &s i gn ate sites including im-loLlfactured home larks x may lie Lis;,A its disaster hous iiig sites Pttlilic Woiks oill, vooidiiiatc o. t1tv :Aatc and fedQial partricis ill the alcs gaJ. itistallatiull. and rQmoratiwi of all ill tooppon oL lbs Dka lJolising Mil;sioi EvalwaQ fiu� itif'•astmettav slipped rwedl; arid desigliaw , ,itos imhidiiig Illaillif home parks orhich may be 1vod as disaster how"ilig &,itcs. 4. Growth Nlimagimmit Dcpamiamt Lbtililiii_g. Code Compliartoc. (.'3B. Plaiming Tic Growth I)ircctoi oi dcsigjlcc ivill provide assistaiwc in all I'tLxts (il' damage as se regillatilors- arid ftattre expeditions pia cellrelit of Lelllj orart hotisim illilialivea� JIlis, positiOT) till MaTMge IhC 13hte Roor"lissiom alld support ill,: i mp I emelitalioll of all disilwr housing stratefflie Growth N—lanagemerit tr ill em'Mre that PerolIttIM2 related iSSUeS, dairitioe aswssmctils. arid habitabiliti assessrimits are coordinatot], (itil'o 'Maliagc1lient mill afi, ma'sc availalik all kicographiv 1461•11latioll sv l ' Ols) loofi,. atid sapport s to addi laid also phombig regalmions atill plamirtig. Orooth N-lanagimierit sill antitialb, evalaat,e mid revise Mortroe Cotlol,V"s bUildirig co&.% aird Imid tve regillatiotis to reflect the disI&ter Iai5lJtiJ sly mralegy lira Will tall 31W 111041ilOT pOtOolial US- ,pe of devellipmelits that are near completion or cornphctod bir al s: as disaster housin i;Aes ill corlimiction with tlrs Dismtcr lRituvitily mid pilaw Semic,s Dirtmo•, or Monroe Ouirty Disaster Houshii Stratef:w Fafje 39 ANNEX XV1. - 43 XV1. Disaster Housing Strategy 5. Emergmey SQrxliees Ilse patlmem Elmr-eticy Matiagettwitt. Fire Resi�me: Providc efoll-davitioa, amotig all taalccltolidctY oil Ihc Federal. Slaw. alld loeal le•c1s, of a0vQ1 'I , lic I)cpartnicilt will ensure that illibrillatioll land rcsotirecl are c1liedii itileirraled fia stipport i it l; tile D isa s ter I loas i Ila :h iss tita before. d arai g, aird after a d isastcr- The Fire Maudiall Will CUISLITC Cojilplianc xvilli all lire co do reguthitions and support flit c\pcditcd permitting, procoo, dUriaby the phuilling revievv proccsx: 6 6 . lk-lonroe Comljltv Sheriff < )41 ice Tile Slwrffl 011fice Lljlk]Ql ,I sh-wed Illeraoramitrill of toldcl ill {.l 101,) will provide l�cctlrjt at d si astel collimmiliv hollsing sit s alld ill clilcr-ciicy i-liciten, when not wider contract - ,vith other service taro icier;. 7. \1011rOC COUIAs SCII001 District: : rcPT-c-sellialive troill 111c Collillittility School L)i"tTict will allilaall• cvablalct (he It of vacalil propevtics owned by the School 'District to determine conlitilled applicability for use ill the Disovacr• 1lowing MisSioll. "Flee School District may sIlfrpotl the evaltialioll and desicio of colillatillily site locations ill coordination -'l, ill) 111,4: Coninumity, Stale. laid Federal parinem S. Molooe Collitty Properly Office: Support the idemificatiori of residciitial, cora mercial. aird ptiblic propertiee mlhich may be o•alitaled tor dv aster hollsitig commmilty iatcg. The Propelly elso "tipports tile Post disaster darnage a process, 1 Mooroe Cotaitv Health Departmew EmermMiev Preparcdticsl; atid Re,poru-e Divi6ow Coordinates resotirccg. plaw, and responses related to malimade and natimal ly occurring disastem, especially those that Carl irapact p(lblic Ilealth. 'I'lle Divisloll", TrVI'M011 is it) caialre that Mollroe Coulay is prepared for and call resporid to and recover fron weadier relaled cvenl,a. biotell ilicidem. mithreaLs of disease 01)(I Cithel' PLIbljC flea lth elliergC11cles, 1 1. Ke-, West I -Iousi jr- , Wthorit Uie director, or desivice, xvilf assume a leadendirp role Ill coordinatrii- tile Disaster flousilo Mission. This position provideg executive IcaderNhip for (lie development. approvaL and ewetifiott of' all tmPQ4:I- of file di hoosilig mrateg) (bcRa jarilig. wid allcr to [argQ scalc di Preparedtleio, eflorts include Coordination o ill] pidlhc. private. and tron-protit stakcholden, lot maimamilce. apdate avid cxcrid.sc of dais slratcgy avid all associated data a b id xit specific infiol 111c director. or de',ig]"ce. will Provide kadcl to (lie Motif Irwiderit m`l,cliort Plan leam, Ilic director- or &sigiiee- sliould also oxpand normal program elealellv, arld develop or cillowee all existirig cliolit loallagellicill ,V15telil to meet the wedc, of the Diiollocr Homing Nligl;ioll. If nccdcd IN: Courn Manager 1`1111cigclicy Mallagerricill Monroe Cotalty Disomter firatsing Strategy I 'age 40 ANNEX XVI - 44 XVI. Disaster Housing Strategy Dil I-ong-Tonti, Roixwery Organization members, contractor and non-profils it' needed shotild provide sapport to addreos traositiojod atid kv,--terja housitio weds, I I % toll roo Col""Ity Chapter 0 I'the =Itjncrican Red Cross ( k RC) Impt%anom the shelter stratesaw aml, sol sarvivor fflacQmclit dia the interim housing proces", Ilie :XRC supports di hou"ing demand cstimjlct� and long-lcmi client jiotnagtaiicilt. 13. Monroe Comily Board ofRQa1tors. Coordmaic with Mcairoo CeisidN Real L�state Servj ee, m the ickmilieeliii coorditiatiorl. and placcrticlit oi'displaced sul-tivors 11110 vacant 1 s1ructurcs. The board will support the id,aitillowim of vacam tartictia mid properfios t0iieb max be wilized hi the dkatacr h(AII'llity 14. ToLtrist I'k-clopillow Cotaicii (TI)Q: Coordinate -with the hototiers and lodging inckvfifrk' in prepariiiq for and implerlienting the Mtmiroe Couaty plizised evacliatioil, system. Provide aftermifive lodging mid relo.catioji wrvicciq f'or louri"I evacllees. Mailitain an inventory of hoto] and molol imill; thal may he avail,11110 to serve as wripta housin for disaster s' arvi VOM 1 Affiliated Vojlaltecrsa In Mcilroe Colultv, filith-hased groups and unaffiliated voltaitcers coordinate initially through the local E'llicrgelley Oporatiom (2clitert, (P,0C) and Fniergency Support Vunctions (I-I'SF) 0 and 15. Croup include Florida Organizations Xclive iii Disiasacr (FIXOAD), Florida Litcrillith Nctworkljig hi I)isastcr (FfND). atid Comtiitmiil EmergeocN Rcspotisc Tcams (U`IRT) ' 1110 W 1 2V(AlPia May pmvido critical rcsoarco� to the T)iscustor 110(isilig Mi�sitml thl-OU1,1110111 all pha-SCS, Of till: disaNtor, firom tho initial cm,:mency roopfing mi. to the final hQuoing rcQmvitruction and placQnicaL Repi firom fidth-bas"I and VOILill(Ccr orgallizatiorls Tilart tic invited to pat ili Dismster Ilottshig disetissimis (liroLIP11 ESF 15. thrOUL,111 Lisn , Feral Di Roeovcry Coalditins. Foith-bascd organizations and V011.111leert, illay support case jilailagellielit ftaictioiis. Maliv ofthese ofp imizations ma\ provide housfiig NI-oarces stioll, ais Laid or licalsilig atim, i ailat <ii ct volailtecrii call Int all :rapport of the Disaster Yloasiii N - g A—lissiom I-sical bi,tilditig policies are dewrinined aad cal'orwl by local buildin- oil icials and viry oidely ll-,. jUriachotion. Some hui Iding officials- are itio-villin- to allow vollattecrs who are liccnscd iti other states to vpork witbiji their jurisdictioti, MOIII COUaty thsaster fititising Strategy Page it 1 ANNEX XVI. - 45 • • XV1. Disaster Housing Strategy V1. Regulatory Obstacles for Disaster Housing -AL. LAwal Regulatom Elivi•onnient 'Ilia how lllksiojl'- higfla.st ial3statcic is ilia nivriad of fedaraL shale. and locaL tvgttlatory U11010ritkS V0lj*;h reg kilaw (ha repair. r,cw istrtwfioti aod t1w T)hw-,:mmt of' b.:mporarN housitig tmits, Whila lon—tcrin ptiblie sal'ety anviromlicittal protection. and fiistoriQal preservatioli ul)Jectives camlot be compromkod, lamporary disztsler actiow, should be parmitted within ata appropriate cojitvxl� Significant lime savill„11 tiol"• be achieved thiou2gh pre-planning mid ilia identification and temporary emargoo:% modificatioll ol' tlwsa reu ilatoi aatitltorilias (as approfiriato). Monroe County lom establishod omergency revickv proccdure� and autlioritlex a e ' IJC� oo" alav Impact tlisaistar part of file host elllaT(laJ1CV NViOV f`lJTlCtiO1lS, 'I - - C FUTIC Il holising oparatiolu;, Ill order to expedite tha disaster howdng niksion, �Monrc)e Colitity ha." of wTllargQllvv procadklrws alld regulatolA at)proaclw� lisAA ill dioxqar recovery operatiotvz, Monroe County 1 'Manigement has drattec .miergency execUtlVe ordens for cooeidemtow b% ilia Board of Comity Commksimiets. lklotiroe C'OLIJUV ileS incorporalcd cmargcricy reg LJJet OTN languaga into the Land lkvJopmaw Coda (-Mo nroc Count-, Coda Sccliori 130-4. '1',mporary EM"_-,QlWN 1][008iiigf. Compvahtosiva Evnargclivy �Mmia&mrwot Phui (CENMP). mid Monroo County Recovary Plan to addrc!i-, disaster howsing ismies. r\dditiomil imics should bo addressed as datallad belo'N: 1. E'liwrgetwy LA"wiva Orlkn� Ill, the ellarMeth ol'a disaster. Monroe Cowltv Icadel 11MV 0100SC to ilolfl%ollellt Wl C.`IWQLtli Q Order to add re. disaster housin- ixsiaas. Ilowever, it is iii portalit to note that the po.'sage ol'ally lonal actloo m file at"formadi of';j dozwter emi be challcomog dtw to disruptioo of ov no 110111 continuity, absence ol"vital members of'the lea de and challell-es to meellm tratvixtreneN T`C(Jttil W'hfle Monroe COLlot Icadcrship and raxidanvt may not be willing to endorse variotts diNastwr housitig qImIa_giQ-- ill millor tha S,wvQrity of 11w evalit's may prompt a diflarctil response. Ric acticiri. therdorc. may shildat 1 1110difiCtltil t Llj)Otl ilia maonitude and sevarity of ilia lkaster (flcrcd). It joax not be possible to vva", or relax Fad,xaf acid slalw lvgulatioll", diollgii do.sc woordiivilioo Should O"Llf AtTlOog ;11 T`Gg(Jhllon` slakelioldcr,x, Many ol'tliesc issues ilia,, beat be addressed ill the Post Diwslar Rcdcvalopmaill flail, The follolviag is a list of'rogulatory actioris which ware cvahiated ill kfooroa Comity: comprolletv%ivo Phill Bilildin- Code and Land Code Comoderatioti ol'flood zoiiiiia reMrialiotis through the Flood Prevemioo Ordioaree Etivirmtowmal rwtlut itlwltl 1 to air PoIllitioll. Ilial storagQ. watQr asxw solid alld lim-al wasic disposal. sc',t A- a disposal. Q14: , Monroe County Usa 11ousing Strategy page 42 ANNEX XVI - 46 • XV1. Disaster Housing Strategy Nal itmial Fits: ]'I ot vct i or, :-ksxocia t i oil IN F PA) 501 A tandard Im Fit Salat N Criteria lot- Malitifimured I lontc lnsfallatiow.,, Sites and lContinurillo.'s 2. Comprehensive Fidlertiertev Management Pkill, (CfAll'), HUilding Code and Land Mvcloprnaot Code i. 'Ilia evaluation ol'the local CHMV� the FiLlilding Code_ and the Zoning Ordinituce in the Land Development Code revealed the opporttinit% JOr modifications to expand the diversity of dis-asler limsing options. In noieoing 'N(ah, of (lie cntegork�s. it was bond that lOk zoning or land ttse categories WOUld pmarit tcvnporal-N liototing and some riot tit it]]. TherJbi-C. tit,: rzcomiricrided Challges it pernlittiag telllpUT 11OUSill- k6thill tile described distrieVs allif "aivill" rQ(ILliI lot %ctbacks and dcllsity, Modifications to the Liold I)Qvelopiricill. Codc llla% not be possible due to political cllaalleaa es which the Monroe County leadership may c:onsidcr. 3, Flood 1 Ordinaneo In compliance vvith requirenteris ,at Forth in the National Flood Insurance Prograin (NFIP) and Flot Statittes Chapter 125. Monroe County maintains as flood dilloage prevention ortfiiiants�. 'Ibis ordinance prohibite practices that ate dan-erous to healtlt� safety and propetty doe to water and Qri:ssomi hazards. or those which restilt in damaging increases in erosioii or in flood heights itrid vdoL:iIiQs, 'Ills placement of Illankil'to (11 hottaing tillits m idlin the flood soIle shotild be couducted ill compliatux with specifications set cant in the flood Darna Q c ge Pr veriLi m OrdiriatiAx. 'llic devclopnwtil of at nrodified Flood Prevention Orlfillallcc Itilly be tact ss as to define alld aillot di- honsing xvithin the floodplain njider appropriate eirconislinices, 4. NTPA 501 A. St ati dard lot F it c S CI itel ill fol NXIMAUInAALIJ ell 140111C Instill I Ut ions. sites. and Comniltnitie (2003 Yditi0o) Jllis standard jyrovi(es tionimum requirements for tit,: installation of manufactured lionies and tit anoblet tired lionte &iles, inclUding acoests wry littilding", &tmetores, as comailinities, 'I'lie standard addresses fbal supply ins leading giv, tit(] oil, Flectrical Svslenvs. Life Safety aild Fire Salaty. NN'TiQu developing it site plair, the standard rxbvirQs the iniditsiont of' titiowl Components Ili section 6. ofNFPA 501 mk tehicli hiov been illClLjdcd in tire site preparation clw&Jixt in :kpp nidix E and reflmmces (lie Fire Clide slandards. B. Expetlited Permitting Process 1 close coordination helvieell the Iloilloe coolltN' Boildill- Defill1oleTIL MOTWOC (2011111\' Uletilth, Delourtmem and FF expedites pentittling issites related to the implementation ol'ilie Disaster Housing ]Missioll, Regardless of the type of in antifiactor"I tillit or location of' tile loalitibleoll-ed tjrlil rapid allid erfaeliv,: n1lor eoordination is ssaniial, Yxisling NIZATILIfiletUred 1101110 Pnrk.q lbit tire beirig c. and new disttslor housing Conlin till ity sites that are litti It mn be insIV ti and pennitted fly the I ocal building &PaTlIllent. the IOCal Ilea 1111 dQpartilwilt- and by F`P%I,V All lial ality agj to as modified Permitting process to Qnsm neo parks have all the 1lCCQssarY reqtvrenients and existing , p. arks a cn handlQ any inct in capacity, Monow Courty lkaftb I)cpartiocrit may GISI-tTdCk the 111 it IlLifilctured liorroz park M0111700 COLInty Uisa I lottsinc; Strata gT Fage 43 ANNEX XV1. - 47 XVI. Disaster Housing Strategy Im Pl to allow for spacdy set up ofFJ`,'\LVs teal porary housilla trots. 1111 Monroe Count- health De arty rOCILUIrel; acee to the Aate Online permit. s l;ymem is only zwees at a3 finjilxi Ilumber of locations withbi %Ioaroe Uortn(N - ,vhreh cotild hori-s; the single parlilitting locution. Advalicc Coordination for electronic accQss will bc css tltiail. lFor infill site . coriduct a life sat'ety impectiorr to melude the 6611owirig dollelit": Resident namo, addn�.~;c- phoiw- and FFAJ--k tv.gistration number Ellectriamid, if ncce-,,-mry gas Setback rojairaiwnts firom ovie trailer to mother (Qxpostm dimajlce�) Siattitary , +ervice , , \Vatar servica , Other. to be &I'mililml For new sitos, the folic) ihaw, IlItt"I be evaittmod and impletlictriod llmono disn'siol housillf stajatatlra a-, geacies. Some aites max be pre -idea i0jile other-s' are not. I.Wc itiq)cetioa (same as above) 111fi desip Nk IiJIQN Nfa, deetrical &,tributiwi hecclsal OaCh 1 11011le Fire protection ,, k Developmeat Committee Review iS AISO MiLlired C. floint-ovvvier Amociation Regulations thimeov,rier and condomini wn v4so may place TQ8tTiCtiOlII; (A] 1111: USC 01' (111. PrOPCI within their jurisdictiori . I I onic OWTIer X"Oaiati0a', al owemcd by Florida Statute Chapter 720 titian condorninium i).Nsoeiations are govamcd by Florida Stallite C hapter 718, These assoct al iorls Imly filnit the time of res,idcllcy fol sonsolml users whidi ma-, lxe apphcaiblo it) disamer bou.sing resudentS. Ifthe rentals extend h1to the high (OL16Kt SeaSoll, theta prOpel oo'llers ma" not o alit -ter SUVViVOT 01) the liroperly. Many homeowner associations dk) not alloo pets, or children. Assoeiatioti approval amy be recirtired to modify these rosti and lialitatiolm 111 soille Monroe County Disomter Housing Strategy I 'age 44 ANNEX XVI - 48 XVI. Disaster Housing Strategy cases. As ma v not have the autfloritv to vvaivt certain JU)IiCiei V611holt at RM pt Motrroi Cotintv CrIcouria ', all hollwowtut w;weratiomq acld ammatiom'; to suppoll tile gala ectnellt (it' dispilleed p0mons to tile 0 cKtenl po;s;iblc 10 avoid 1110 pt-'I'malrent rc Iocati on 0 C porld at ions to other area,: Mieia evaloatitig the as,�� of cotolmoii raid apartmeots porsoos \vilh special oecck soda as mobility impairla should receive priority acc,os to lmst floor and other unit; that are hatidicap acecs"ibic, Monroe C outity Disaster I loushag Strateg ,,y ANNEX XVI. - 49 XV1. Disaster Housing Strategy V1 I. Special Topics -AL. Arcessibillitv I mericans witli ffiwalhilitic* . (A s s - Act compliance) Monroe County ackno the challellge& faced 1) vvilli p,pecial needc. 'llie community will strive to tiwct all Amclicalls witIl Disabilific Ad (ADA) cc(piinemaiits w lesiod in t ALIthorilies acclion, Accessibility and placomAmt iINSLWS Im spacial noxls populatiol"IN oil] be at p6mavv iocus ill tile cliew mwiagameot pcoeess, Moiroe Cowlty will cow'dimite with individuals atid:or organizations who have knoo and expertise of .FDA regulationN and skwh as building Code local housing authovilie.s. us ooll as ropresentative-, From the Al')A'54 'Fai lllliCal AIpWStlllleC Pr0�0,t"MW 13. Pets alld Set-vice A114111,318 `I'lie Me Evacuation and Tramportation Act of' 2006 (PF requires that state and local emergeivy prepaN.doe opei'atimal plaaddress oaddress the twdq ot'ilidividtlao; o'ith heart Pals and c,-Tvic animak Iifllokvin- a rinjordialuilcr or Nlonroe Counly recognizes that Pct oorticl may bQ a sigIlOW4111 IaCIOT ill tllQ PIWO OkliSplaCcd SUIA XV11i1c pals may be permitted its ccrtain housing options. lbey may be prollibitcd in val colldonli Ili Lima. aparlmools. halals, ea i(For commitility sit s. 'I'lic Motwoe Cowltv CompivIloll"i'va Elliargelicy C11 Plall &Wik % Pet !"CrViczS' Whidl Mac bc providQd through Enwrgclw� SUPporI, Fittw(i oli (FS F) 17, 1 l owc var. the ab il ity to placc allimal S ill lolig-wi Qarc is s*; va-d N o limited ill Monroe County and further optioloi tray becollic liccessar\. 'I'lie Monroe County does, not maitilain animal shelters, Ilowaver, there are a mullber ol' lent- fineiid IN Coutity sheltel's that eLippot poxt-dieaster pet shelter naads, X10111'Oe COUMV Pat FIJAM(Ily Shelter for Category 3 or higher: OFF OF(AWNTY 1, E, Darvio hichs Paviljoe 1090 1 SAV 24th Stivet, Miami Monme County Uselater 1fousing Stwtegy Vage 40 ANNEX XVI - 50 XVI. Disaster Housing Strategy Mally kox inoonew tlulljlk in Xlouro,w ('ounly nNik in r, propinfi4s und arc i upon available. OTot-dzible i units. IIIQTV 1S 110 Mlat'nuteo that tvinzil propoi will be rebuill, zis 119'01 rinitaf Units Likelv. units that sr,: nobuilt will meet building Code and deign standards which imis: invariably laet retltal tutes, \11 of thcsz factor, ci a chalt inivirounwnt lot to illcollw popuhttiolls, to looatc A1 housing options. 111 Long-Temi R.ecovtcry Organization is 4mmv of 1110 110ed to COIAIIL1 t 10 promote affor(hiblo Il ous ing opt ionN in t alf;rniaih of a lar-C scab: diovstcr and o, i work c lomalv N% it It the I)isaMcr Flousijul Coordimvor to idimfif• displ sanvivors who may i additiomil, support duting thc transition from interini to permanent ltou Congress only t� . appropriate supph-rnetual C'millnunity Development Block Grant (CDBG) funds to help Communities recover fi 111,1jor federally &Iclaivd disasters. Supplemetiml, q)projvnITiou provides foj° grmiv, to s (including Indian lrib�oi) to bz: adminklen;ol by each Ntate in conjunction with its CI)IRN progani. IIUD mlalc,w ne'eds data and del,2rmines -T aIIOOZue)IIS� 11111(fi, Tllo�. TWOVido MI d),C)ILke f0l s uppon i ng Ow roI,:x ofMlu KNIA: hou'. g opportut) iti 0 ill IN lot) vo County. 1). A hand on ment and I - rtum Bli ght ,kfief as ol,�Jof diioister, soln,2 1"Nidenis may choose to not return to their to ot lack the necessary fends to repair them. %-fany damaged commercial spaces may remain damaued and vzu:mlt z as (Aunults g o out of busillQNS or tv locatc to better locutions and nen %u1- but Idi ngs, 'I his cml result in sporadic Mom( through(Mit 1110 ko)IIIII Blight aluttem,ult aftu ZI TIIZJOr ILliK'ZI-xicr could lac b,;vojwI the cal oftradilional codc culorcoment procedUl he PDRY should acldawss mmwgiws for 1%Mt.loing Claw pownlial for bligilt. stwit as protwkok fkw lhw d, mofitjoll of' chmroykn:1 stniettmes and oppottunitics to streomline 1110 PrOCC!Os sO 111111, unsato slnleftves do not IvIll lin and disp la"d nnidcnvs cmi trons i tion book to pmnancat honw as lsui&ly as, pos�si bl,i. E. flealth Is'suk's (Mold I-VII Sol] colifilmination, formuldehyde etc.) , 1110 licalth k:lTcut-, uFf'onnaldchydc ill n1ulJUfoi:tUTI:d 11OUNilIg Units, INIVI: 111i5,Cd iKSUIZ-, QfC(nlQCRI froin past disastcrs. FC-NIA gives each impactxi MMC 11W Mllhol to set acc4plablc limifi, of tornizildeh-,"de withill manuflactured hotmint, unit-, supplied t6r use w; interii-i housing ::I ZY Ffotvsiju and I 'rban Dovolopment (111'1)) standard,% place Innits (in RinnaldeliNde ani%sion-, and product ceilificalion, of all plywood inn panicleboard, mawriahs, which nlvolve�, "Inission cenifieattion by zi mniomilly re,ogvizM tc titj- labonttotA mid Z) ot'ittoll (11141lity &omin ploll 1161 eaich plant o pmllcbw bo4ird is produced or finisfied, ot vvltim the plywood is finished, T% standards ha v%� I required by I man -11.1) for u C,n: tured 110111 ON- and noo, F - TA's speci I icalicsv� have incoi these stand m Cor travel trailcrs. FENLk te wVory IllonufactunA hollic for formaldchy& belbiv using thiml m" t;:111pol hout.dng. Fornufldvh�vd,� affecLs individuab" in ViQ following, 11111111ICT: - .lkge, F'onraideaide. .xpostlre call cause illness in children and the elderly, It' cloldren or ,Uwrly aro in the rinmulaclun:d hone:. it is important to reducc then cxposim., to formaldchy(k. Monroe County Disaster Housing Stiategy Fut)e ANNEX XVI. - 51 • XV1. Disaster Housing Strategy , 14aalth coadffiolis. Formaldehyde irrilates the arro I'Qopk vrth aethma. brotichifis. or othar breafliiiig conditioril. are especially sertsitiva to bo•maldch-•da. Irtdi•rdllabs ivith chrmic diseases mav he less able to tolerate fortnaldeb vde exposill Prea tlallt m callel) at)([ thei Im bom children t1lav not lie at higher risk but they shOtlid, hU Caret'lli abOL11, eXPOSIAI 1100% OW 1ll0llLJfaOUrA 11011W is LVsed, 1111paCtS, MaV be decreased by sp.-rtdirq m, much time outdoors in ftexh air as possible. Inlonn rx sitletrts to opert %,, indoxi s as much as; pe k�� s i bla to lal iti frash air. It is best to kz,;p temperALUNS ititode mararl"acturcd, honw a( the loo Qomflortabb; ,wtlitl-,: ff'%[,�-artpphad martutectured homeq are irtterided for temporary emer-eticy howiiiol Families liViltg it) 11OUSim m,ilh children. elderk pt�rsoll orper.Noll", ooll re'spirator issues SUCh W, &411flla 01(odd cctw ider rolocaling to alternate: interim lantsim optintvs il'they experience respiratory sympt oom associated w ith ]it ier levek oCe xptisaire, Mold may be,%olw till iestle of A:ollcerll (Wring disasters, Residems xvivo bavc problous ividi mold sboUld I011OW tile ilUl hrtrUC1iQJl8 I b c1call awav ativ x mold with (Icter and iNater and opcii xtindoo-K wlicu cleitrarrt Nv id) cloartilig, prodta:ls F. Temporary flousing for Emergency Workers and Voluntomrs- Base Camps Moilroa Cotmtv NVIII b, itimidawd by amQrgerieN reeov ry workers. me, voltmUms assisting the rei:overy elcotl: This �A�dled and ittiskilled, v, firom external public. ptivate, aud uon-profit, based organizatiotac iq vital in the aftemiath of as mal'or or catastrophic cvent: Volmitary orgallizalloo:4 arse .villiog to dotwte their Time arid taballs to assi thow 11Tl wd by tile di"LeStQT to T flicir homes and bvcs and do so by prioritizing assistance to jwcd-baNcd and vulrwtobh poptdatiotvs. Monroe Coutity IVCOglliZeS the lleOd to SUPPOrt 111C PrO68i(ol 01' temporary "lleller to Oxtemal worRloree: pro•idiiig a it) "urvivora, I`his may he accojnph.c,hel m partnn orth, State and Federal a-cncics throu- the provision of Base -1h howin Monroe County Disaster Housing Strategy Pa-C 4 8 ANNEX XVI - 52 XVI. Disaster Housing Strategy VIII. Preparedness A. Plan Updates and Maintenance Urivallv by Jurte 1, the Disamer Flottein- Coordinator, or -Aiould Update the fist of Tin - ale vv. to the stratew" potontiai communiiy and cot nercial hou., ingsites and incorpol IIIN roviqi( �' 4�1. requiring immediate attention. Once every haur ycars, the Dr-aster Floosie- Coordinator, or desitpice, &Jialf review and update; the Disaster Ilousino W Strale- and all supporting procedirres. policies' ar)(I K Training lull Exercise Onvc Cvvi-, fibur vems. o-ith the update o•this Straw-y. (lJV 1.01111 RQeowjY 0i 'diould Convene aF primary agencies and organisations to verity Their assigiwd roles and responsibilities and identify mw preparedness shortralls. Fach of the lead is responsible tor maintainivi operational readiness within their organization. Those TCPTVWIIIaliIVCK should cu-SLITC Vial SU1116CIII staff members ari: trained to impIcniclit their s e i med role arid rceponsibilities. `Nc-,vl) assigned persona el should be hrizl'ed annuall'% prior tai the hurricane , .wasorr. At IcitA mice cvary four Monroe Counly will incoTporatc diailstcr housing related oki"lives as an clement, ofthair till hazard Qxej'Qis%c Program. (: Plan Integration Mollroe Cornit."s Disaster ljowill- strateo , is integranul With TV1,1ted eTITCT' QVIeV Malutg011iult jdans, policies, and procedures thrott-hout the community including the Post-Disaster Redev,Iopmein Plam Lots it Mitigation stralqY. the C'011iprehensivc F 'mergeney 'Maraiginneitt Plan (CLAIP), a aaid the _Monroe COU111tv R,eo:ovcry Plan. 'Ilicsc elliergency nianagcnierit Mated documents int'111011CC Various stages ofthe disaster housing nn."ion: Z� Ille comprellell'ive Manap ' erilont I'lan (PDRP) and recited prooedtlroq P aside disaster propatvdiic. and rcsporvse actions for emorgalicy shellering oporafions, . 'Ibe CI-AIP provides opportunitio% to integrate disaster housing Training and exerei-,cs. The Growth _k1al'a-etrient Divhs,hjn has maximized opportunities to integrate interim housing issues in all appropriate pt activities, o,hich are detailed in this docutimiL When idemtifying potential curnin unit\ sites. the plut is o cl C I ef t) vQLI to I Cd ties of el uninali: eojrflict of' uNc anvoin; the failities and Sires 161 other raspollsQ operations st,101 as Jahris management. jogistiQs management or To ass care re lated aeti vil i as : The Disaster Ilousin. Stripe' y provides scamless integration to the rfortro, Coutitv Recovcry Plan )%Inch details transition strategics to pcimancul housna, and knig-terni coinintinit\ redevelopment, Th,: disasrcr housing exit strategY hicorponalos the pcnimnant housing coriccld-s ofthe PI)M In addition to integration with emergency management Mated plans. Monfoc Cormly also integruwd this Ariltcgy with plannin& land dcvQlopjueirt and visioning doeurnents including tire Monroe Counly Cornprehensive Plan, and the Monroe County I.aiid Development Code. Ilieso Monroe County Disaster Housing Strategy Faw 49 ANNEX XVI. - 53 XV1. Disaster Housing Strategy doctam2als gliid, thc Imig-1;mii vision wid commimily &-,%dOj)3T1e1l1 #MiOTT, ill and �Jiould ±,tromdv ijffltwnce po�,t-cfiszisler redevelop platming It may be necessiry ill Monroe C-owitv to tompot'itrily aid tO locitf btlildimg cocks_ kvid tise tttlttirttiltitts KAtid wti6v rcclitinmictils in orl:r to accommodate post-dimster hcntsingnceds; Nlolvoc County Vj%lstcl 11(mlsing sit Fat 50 .1 ANNEX XVI - 54 XV1. Disaster Housing Strategy SEEM= COIn mercial Mile, .-k site custom ari I v ]eased liar as fee- v % i ful I'Y equippe I to accommodate as hottsol- Uoit oith oxislim o"Itsr, ",mcr, and po-wor comi"tiorts, 01 cl Community Site: :% site provided by the State or local govemmerit that accommodatet; two or more oo it s arld i'; Lx1trip] k: (c w i III Itti I it jc'i. Direct .kssistative Non-r assi.marice provided to di. 5AIT bN the Federal Goverjolicill it) the Form of physiczJ resources. Th is includes housing units that are acquired by prircha.w. or Iolrc. dir"(1%- ]'Or ilidividliali, or holl-SQ11olds Oho. b�cam'A: ail' it fack Of available housing resources Nworld be Ltoable to make use ofrinaticial <aassiitaat cc and direct activities lad. the 8OVerolflelitIO rejolir(irrefll t1oitS,SUCh a COTItraCtiffl With property fzsSemtiaf Sel -Oces. Servii N' ra s tts to a tiasie standard of livid n atria dw oeri,2ral kvdfarU of - ocictv. Scr\ I txs ti v I iwhodc ariv ol'thc fidlovving -. c1ccirici ty. gas. w ater - laid scmvragc Sol ices. etc. Fair Market Rent (FNIR)a elm altrollill dewntrillod by thc U.S• Dcpartiricill Of Iforisillig arld Urball to lIc tile nioritilly cost Of modc.q, 11011-ILIXU11 F tUlitS ill a specific IllarKet amain phis, (he cost of tltififies. exclildill- toleptiolle service, Financial Assistance- Eton etary wsdstance provided to individuals and households to rent ahemative housing accommodations, existiri- rental trnil manufactured housing or other read4 tabricoled dwelbrip, Stich io'kistimcQ olay illoltide the pasilleat of (lie coast Of (Itiliti,"', (exchidirig t0lef)[101W WrViCC) or traids to be tv;ed for repair aod I'Cj)IaCeloe1lt of' 11OLASitIO aril 'or persorial propCTIN I (lovernurent Owned Property: PropQrty that is ovljwd bN I ZPVC1111111oll (OT FQc%QJlS iTlcILtdT'Tl" I`bn:closunc and prior ownership. This applics to govorr"llcats at all levols, incItiding Fe&ral. Statc. local and tribal. Sing1c family units and multi-i'arnily units arc included. Interial 11(pusing. 11te iliterolediate I)etiOd Of 11OLlSiol' OsSistatICC that COVeM the clip berOvell shefterin- and the return ot'disaster s slrvivors to joirmanew hotrsin,- Generally, this period may spoil from lite day after lite diNxmer is declared tfirorigh rip to 18 ovoittv, fatoo-Term 11(tusifig- Safe, satritary. and flitlClitAlat IIOUSifll; that can be savitained WiVIOUI corititilicd di asslstallc'. Major Di.mister: :`oiy nalural catastrophe (inchuhnF any hurricane, lornado. storl hi o ater. 'o driven %vater, tidal vvavc, tstmailir, carthquakc� VOICalliC :T'Itpti011, lalld!didc. lllttdsslidc gdle.��s of calls. ally tire. flood , or explo. in aj)y part ofthe ,01OU'SlOrlo, Or drOUght), car; re ar g Ulliled Spates. Ohich ill the dolentrittaliori ofthe Prosidetit aijses (hmiagc of sttffjvieTII and trialmilude to Wllfflot Major di.;Oister a."isranoe and this kel it) supplement lite ejlbrts and g Mortroo C ounty Msaster I lousirig Stratei;i( Falp 51 Z - ANNEX XV1. - 55 • XV1. Disaster Housing Strategy available retooirees of Slates, local told disamer relief" orgtmizalioli-s ill alleviating live darnage. Iwo- hardship, or Stdlarioll CaLlSed therelly, National Enver-a Managenvent Information Systern (NE.%IIS): An integrated data Traillagelvellt systeill tllat ZILV(Offlalca mariagetitcat ot'di respolise and recovery operations. iticluding appfieation registration. processing. and payment of'x%sistallce to di%astersttm ivors, Perilla Ilenj Itowsill -; Rcl ct to dw sl al': of long-wl jlottsilo,T. Post- Disaster Redevelopment PhIll: Are Long tallit Recovery Colonlittee dcvclops: llvis doctillamil to provide a collirrchellsivc strtdeg4 ti I1lzv;srvc Qollillitillily rebuilding and redevelopment ill ti le poM-disuviter elivi rollilleill, Ptrst-ffisastvr Housing Incident rkclion Plain: A document that detaila a litil rallgQ 04 tclllj)Ortfl disaster hOLI'SiJW OtAi011� 111,11 IMIN I be amploycd bascd tipori the ,everity and magnitude of1lic &sastar. It allo providcs ;ill itttrodtldi011 01'POTIllaReat Shelter: :-k place of refuge that provides life-smstaiiiiii- serxices Ili as con-repic I'acility Cor individthlb"oho havc been Jisplaci:d by all cmergency or a dkastcr- shol Ifousing. This refers ti the slalcs iolerill) holl."'ing Special Needs Populations: :Vs defitled ill th, 'N'itional Respotise Iarzttaaciserrk, Slvcial needs popubtiomi , arc tlwme %fllote lllelaberx Zloty 11mv additional lived'K tjerblv, durin& alid atler all incident ill firnalional ar,as. itlehtdillp , 1 not linliwd to: illaillmillilig irldependellac . cOMMUlliCati011, tralISI)CI supzvittioti. and mcdiQa1 cmv, Individuals ill nQQd 01'additional e trssi stallee or ay inel tide t htvie vdio have di sab i I it I es, I ivo iii i itstilutiojod i zed wtj ings are el derly. arc. childr,n. are from tti e cttjtares. f1wQ limit'A Elllgliwll prol'icielicy or are 11011 Erl lull ,peakijr- or are t ransport ati (>it dk- advarita ged TvIllpirt-.1UN tlmlsilll.i TC111powly uvvollmaodatious provided be flic Fvdciul Govcijitocot to itldividllals kit Czmiifiels xvhw4e homes are made unlivable by all emergemy or a ma or dissat;lar, t! unvet N mi s.- *Ilie dc I icit be hweil wri I led disaster-vausW daitiq gcs and obtainable disastct tvid. inchalina insuratwe Fecterat aud State wtktatl, e, and persowd roWLITVO,r. U'rap Sta-vives. 'I'll,: delivery ol' ii and additional essential services to di-a-te s- -, s x-related nceds, cat' alfccted living ill talliporal howsilig sites. Wrap- .-kroand SQrviccs go beyond the pbvsiTatd n"d FOr hotodim or political stilldivision of a Mat�; , 111c"Q -SQrvives typivalk iiiclttdQ basic ;ocial servieQ and accQss to utilities. trallspollatioll. gro,cen slores. Illa(Wal aild emplo 1 Monroe County Id%lstcr 11(mising Strategy ptc 52 .1 ANNEX XVI - 56 XV1. Disaster Housing Strategy MENEM _x ll,k kl'CllilCCIUT'al llarricm Acl kincricall Bankcrx Association ADA AvIOT'iCclll With Di .-W xrliilitlistl llioll oll I)w"clorllwiltal J)ieabilitics ,kl ILA :klncrican llotcl and L.odging ik-gx(vialim 111T :k1wrtlative llou"im Pilot Project AlA AloeriClIll ltl,Ltl iVIKOCillti011 .UIA t, :kIncricall Red Cron's :BSI) Arimal Servkcc Deparmicrt CIA10 Community I'k-rclopurmil Block Grant Cl')('% Comillmliry I)cvelopmeot Coollcil" Cl')Illc Comity 1')kwotr llottsin Coordioator CIA ITF Comity I'Nswiter lJousiti-Tasl Force CPA.lP colllprcheni ;ivo F klatla-cluclit Plall COO 1 Conlill Itity of Operal i olls C1 f I e x onuimer Pt •ice Ind CI _NA Credit I I NtlTi ojial . Vk,+ oc iati oti CV 11 Conveolim and Vi,iton, Bureau DC I.' Depolimmi of C hi ldrcti an Fam it i c-s DC'M Disaster Ca.w Malm"emem Dl IC J)isactcr 11ollsilig Coorditlator Dils US I )epartment of I loo :l wid Security DIIS-1 Depatimeni of llomelmid Sccw N` - Private Sector Mice Motor Vchicics DOD (United States) DvIoillmelli orDelellst Doll l)cpo of ll,; lltll DOL Uritcd Stalos Dcpartnicrit ol'Labor DI C Disa.Mcr RecovcrN CQjitcr I.J.)A (Utliwd States} Ec011oillic Dcvc1optimit Advainistration EGS FmQr Coromonitvsitc EOC EincrIleticy Op,.xalion. CQuicr ES Elilergellcy Sheller t" SF F Elmrgerc-,. Stipport Fmidjori F-CCA Florida Caribl)Qao Cmisc Associalion I'DFA-1 Florida Division off'Mervenev Management FIALk Federal 1-mmmiev Maim-cmcm Ag tieN F1 AA Fail I lowill" allaictitlalltnts Act of 1988 FNUR Faar '. Reot OTIS Geocpraphic Taformatioti SyStem GSA Getieral StrNices Admitii-tralion HIC HoLtSillg Intbrmation Center Ilt J) I artment ofl-lorwing acid t Development _S Dep, Lk Individual Voistatice M0111 COUaty thsaster flottsing Strategy Page 53 ANNEX XV1. - 57 • • XV1. Disaster Housing Strategy LAII 1116&11(.Aclioll plao ICIK Indcpendent Community Batikens £A':Anwrica lt. NLA, Intemational Cilv�Cotljlty A��,sociatioii IIIP IndividUal and flou-seholds Progam JJAI FIT Joint ]Aisastcr Ilowsiti-I'ask Forec JFO Joint Ficid Oflice JIISC Joint I lousing Solutions Center JIC joilit 111fonuatioll Gnitcr LIAR Land Development Regulatioma I ARO Long Recovem. OroaI1471111011 MB 'A Alt lltwge Ballk 141135:1 Modu lar Bu ild ing S - 'Voociation Mill Matitdacttircd IJOLISillg LISOWW kI I I P Mand'actured Home Park NIOU Mimim of I N,Al 113 National -Association of llonwbuildQvs NATIM.l National :111ordable I Mallag011ellt �ASNOLiatiOjl VUIRC) N al ional -\'Smiafiou of I lou"ing al td Rc4:4'Ol(4I)Tj1ew 011 cial�s' N,kR Natiotial --A, ol'RealtotNs N IN F I'l N41tiOlUil 1:01'QQ NF' MIS National Emerp Maiiagormmt JnR S N.IQIII N" F P A Natiotial ErivirotimaTItal PtO Act NFIII National Flood l watrance Program NFP ', Natiotial Fitt l :Xssociatioti N1 Natiolill I'lollsill- I'oeator NIA11S 'National S Itevj NVO,U') National Voluntary Organizat iotis Active in IN �"—O cr ODA OIIIQ% Of (SBA) ON A, OtherNeeds ;kssi�qalice 01 Othat Personnel Services 1 pi-climillar ' v Damag%� -VIP'"s PDIZP 1 -Dina Rcdcvcl(Tnim1 Pian 1 I'S Pets Ivaettafioii and'frawpovatioo kcl o1'2006 PPI 1 ltllen iekv 1 Pointa ol'Distrib Lit i on PT'I) Plaii ticd l f iii t I)evelopmetit l PuNic Serf vice Announcement RER Real I'-1'stata ROLJ11d1ab1Q RV Rxreatjomil Vdiicbc: sfhk SmaH SI)lj(' State INsastvr I Iott.siiig COordimtlor S EOC State Ellwnm)'.:v Op xatioms Callcr 4E I" State Enwrgency Rcapomw'Feaju sill Sirawgic I lott"i 11 g 1 ll S1311 State Disaster 11(misin-1zmL Force SITRLIT Sittiadoti Rapon Mon•e Cottaty Usaster 11ousing Stwtegy Vage 54 ANNEX XVI - 58 • i t • XVI. Disaster Housing Strategy 'ITIT "Femporary llmt:iill_g t ; tlit tic Viffmw �oivmaiid UFAS Vrifomi Fc&ntf S(MI&IMS Us.-WL Ullik:d %Ws ArIIIN Corp.s ol'Eiiginc%:rs UNII-k Unitcd States ol'Agricttlam: RLwAlDovelopmem USTY"Y1 1 Staies Deparmem ol"'It t I Departmetit Of Veteraw�, VT airg V:'Ad, Liaison YOM) Voltamiry Orgmilzafiom., sWivc in Di%amcr 'VOLAG MMEM , kp1midi x A: I .iSt Of XIWI Llllaetund [Rmiw Park's Appendix 1.3 Li�,t Of I lotels and �Motel L'Slabi i&Jnaenv� .lppQiidk C- Smioa 130-4. 'r4m,pol Vnivratnvy Ilousing. Nlollj cottilly cQdQ Appendix D: Post-Diitia4er Incident ...ketion Plan 011joctivn Checklist Monme Comity I)isa parc 55 ANNEX XVI. - 59 XVI. Disaster Housing Strategy Monroe County Disaster HOUsjng Simttegy Page 5 ANNEX XVI - 60 C1'Nl €1.11onl tat;1'etxniary 21, 2011. Note: Approvedor wicti wledged tttotok home parks :earl owners. ' erminatexi, rejected or 'with jrtwtt projeels are atot 110tlded XVI. Disaster Housing Strategy A J)IMIdiX ]t. I iNt Of IIOtCIS alld ]MOtelS Monroe County Disaster Housing SUategy F age S7 ANNEX XVI. - 61 XV1. Disaster Housing Strategy kpirend ix C: Disaster I too sin p- 0 rd in ance .NItijuntre ofOritinance-s Sec 30-4. - Ternporary ernergetICY hLOUSir1g. (a) Definitions, The following words, terms and phrases, when used in this section, shall have the mount ngs, ascribed to thorn in this SUbsectior, except where the (wraeXt clearly indicates a different mwining; Recreatilon vehicles means the same as that term is defined in FZ, § 320 D1 Temporary emergency hour means recreafiorra I vehicles too similar unproved sheltering units) used for temporary occupancy in response to natural or urrantrisda disasters, including, but not limited to. hurricanes and tropical storms, where such recreational vehicles of sit units are provided to residents as part of emergency relief efforts. (h) Putpose: It is the purpose of this section to provide regulations that allow for the relaxation of the use prohibitions to article III of this chapter to: ( Allow temporary emergency housing during the recovery period from a natural or mairmade disaster, including, but not limited to, b urrica ties and tropical storms; M M Avoid delay in completing ongoing or future airport safety and capacity improvements; and Provide regulatory authority for placement of emergency temporary housing for workers, responding to recovery and reconstruction efforts following natural or manmade disasters which are lawfully declared emergencies by any federal, state or local govoruniental emergency declaration UUOwfity. (c) Placement of single RVs (or similar sheltering units) for temporary emergency housing on single family lots. Notw. ifirstanding the provisions of this chapter, recreations I vehicles fog similar approved sheltering units) may be placed on a single-family lot for temporary occupancy by tenants displaced by natural or manmade disaster damage to the lavyfully-extablished dwelling unit on this list subject to the following conditions: (1) The dwelling has incurred sufficient damage to make the dwelling uninhabitable as determined by photogra phic evidence provided by the applicant or an inspection Munroe County thsacter flousing Strategy I age 58 ANNEX XVI - 62 • XVI. Disaster Housing Strategy by an official It rom a federa I or state governmental rel let agency, the county he ild ing department or code enforcement depariment; (2) A no ild i ad permit is issued for raps i r of damages caused by th e casualty event to make the residential structure habitable no fewer than' 90 days from placement of the RV (or Siloilar sheltering Unit) on the property; (3) Placement of the RV (or similar sheltering unit) shall require a no-fee building pencht, linked to the building permit issued for casualty d2rnage repair, that shall requ ire, prior to its issuance, approval by the building official of its siting location fan the lot and a department of health permit authorizing the connection of the RV (or similar sheltering unit) to an on-site waste ter treatment and disposal system or to an existing earn mun Ry wastewater treatment systerm (4) The size of the RV (or si rm Is r sheltering unit) to be placed on the lot shall be limited to eight feet in width and 32 feet in length, if lacking self-propulsion, and eight feet in width and 42 feet in length, if self-propelled; nonresidential properties. Mourns County Disaster Ifousing Strategy page 59 ANNEX XVI. - 63 i t I . XVI. Disaster Housing Strategy (1) Placement of temporary airport construction housing facilities most not impede or interfere with aviation operations or safety and must conform to any applicable FAA regulations; (2) No clearing or fitting of environmentally sensitive lands may occur as a result of providing temporary airport construction housing facilities; ,4) Temporary airport construction housing facilities shall ensure that temporary electrical and w4mge lines do not constitute an attractive nuisance to children or herneless, persons in the area (i.e,, sufficient temporary fencing may be required by the building official); Monroe County Id%lstcr Housing strateff Pa 60 .1 ANNEX XVI - 64 XVI. Disaster Housing Strategy (5) Temporary airport construction housing facilities shall remain on the property for a period not to exceed 30 days from the date of completion of the related airport construction work, un less extended by revolution of the board of county commissioner% and EWM worker housing. Notwithstanding the provisions of this chapter, recreational vehicles, trailers and other ternporary dwelling structures may be placed an public or private property within tire county for temporary occupancy by workers occupied in response to cleanup and reconstruction efforts following a net are t or manmade disaster subject to the following conditions; (1) An emergency directive or resolution of the board of county commissioners is issued a utho nor ng the placement of the temporary recovery at reconstruction housing facilities; (2) Placement of temporary recovery or reconstruction housing facilities must rot impede or interfere with other ernergency and recovery operations or public safety Munroe County Disaster lloushr Straterly Farjc tit ANNEX XVI. - 65 XVI. Disaster Housing Strategy of the siting of the facilities and the department of health shall permit or Otherwise authorize the connection of the temporary iseovery or reconstruction housing feel thies to an on-site wastevimter treatment and disposal system of to an existing COMM UTIhy vvastavaiter treatment system (4) No else ring or hill ng of a nvi rooments I fy sensitive land a may occur as a result of providing temporary recovery or reconstruction housing facilities (5) Temporary recovery or reconstruction housing facilities shall ensure that temporary electrical and sewage lines do not coast iture an attractive nuisance to children or homeless persons in the area (!,a-, sufficient temporary fencing may be required by the building official); Monroe County Disaster llousin" strateily ANNEX XVI - 66 Pa 62 XVI. Disaster Housing Strategy Appendix 1). Post Incident Action Flan ObJectives Checklist }['Ile Post Disestet hicidettt _:- -ction ]?hi shall contain tite f ool m inn �.�e. €ile I ' l:?sto nded ctitetgencN sheltering tl::S) mcds. resow end eli Options incin ling trttnsitiowil eheltering_ [.stalslish initial lisrecast tail tcatlllc3niq housing tt €tllpairk nu tl €tsetl: on disn."tcr d <nii €t -c. intlm t zlfiw mts mid Ilttllitat[silits z isse%mllellte, Stint's of tenthtsrar� roofing [srogrem and eancrgency repair pros ini ldentit • eastatlti'- stseeifie ttiirt[sttr try 11OUNing tslniOnE With COCUs 011 ras[S ttL6017 retcntitlit,, t3etail and ontsttandim regnictort issues inhiititiin, the dist$stcr hollsi111 tttiSS1011, ittcInJin railing: lund use restrict itsns .afl::et ill g disuster housing missions. Lk' end stMUS of ctsnttncresat ntantdactUrcd hc:cme }larks and cont€tc. inf `ttt,ttlatio . I. is. €acid sin Ins of'hotel /1 - nste] attits actti Intl] e Ijstalslish housing priitl and options for disaster survivors. emcrgcnc} orke: and s t5latattcet�s I)ewil vnctattt ]tints at<iilalslc tits cs.tmmunilN site options ittcoi - p Crating till known hilitrmetion relined t loc€ition_ ownership, sire_ infi etc: ('oillirm and itti~tn'tim an: chewcs it) [tic cotmty- shecitic strtttatgies, Validate tc ttponirti honsitlg needs fi recast and mission timeti ilia' based on 1 tapltlic €n t re �istnnions and ctsttltts client nttnnigimient tvct >rds. C'caaltirart and review lsrisgrcz s, of ctttantx- specific strtatcgias, Assess Ott te.tttiai long -term hOLISillg ticeals. reSQUrees Wand strtttcgies, ldCIltil'~e'laths Of 'mallet ct ntnttHlit" Reeds and provide coordimit on with tic Unmet `deeds Committee, Convict list Cor uti]itis , lit r nits anxt co dc rctlttirt:.t rents: tztttta tit' translsitt•letion_mst niccs t iai31 t pa #sa:cs ; Monroe t owity Disaster I lousing Str ateg ,,y t age rs l ANNEX XVI. - 67 XV1. Disaster Housing Strategy st4mvt aivailaib at ty ortl f 1) liowin4), Mcas of co comcm. 6co Ee A - a mp tip I nf S\' 11 i t ' ; IS)- IMNed maps ,howivE t h e fbllm ing: Boundari cs Cl I'LlIe of('CC(�Xi areas Terrain ofaffccted areas A was of stoma surge 0f" tpp I i cable) Population clews its' affMcd by even incident Atcw, o ith 1.1 isrupled uti Utility grids 100 and 500 year floodplain arcas Numbers!lypes of housiog, in ATMcd ,ircas L.oct tionsof comincr6al pw'ks and possibIc cnicnmicy COMMU i(N sits 10 d16011.S Monroe County Disaster Housing Strategy Pa-C 64 ANNEX XVI - 68 A i XVII. Debris Management i 1 i i ACRONYMS USED IN THIS PLAN ACKNOWLEDGEMENTS ADMINISTRATION 1.0 INTRODUCTION 2.0 ROLES AND RESPONSIBILITIES 3.0 CONCEPT OF OPERATIONS 4.0 DEBRIS CONTRACT ADMINISTRATIVE TEAM 5.0 DEBRIS REMOVAL FROM PRIVATE PROPERTY 6.0 DEFINITIONS 7.0 REFERENCES APPENDICES ANNEX XV11. - 3 XVII. Debris Management ANNEX XVI - 4 MONROE COUNTY t Prepared by Monroe County Engineering Services Department October, 2016 MONROE COUNTY DEBRIS MANAGEMENT PLAN TABLE OF CONTENTS ACRONYMS USED IN THIS PLAN ...................................................... ............................... iii ACKNOWLEDGEMENTS...................................................................... ............................... iii ADMINISTRATION ................................................................................ ............................... ill 1.0 INTRODUCTION ................................................................................. ..............................1 1.1 PURPOSE ........................................................................................ ..............................1 1.2 CURRENT SITUATION ................................................................ ..............................1 1.2.1 Pre - Approved Disaster Services Contractor ................. ..............................1 1.2.2 Pre - Approved Debris Monitoring Consultant .............. ..............................2 1.2.3 Pre- Approved Temporary Debris Storage and Reduction Sites .................3 1.2.4 Final Disposal of Debris ............................................... ..............................3 1.2.5 Force Account Labor .................................................... ..............................4 1.3 PLANNING AND FORECASTING ............................................... ..............................4 1.4 DEBRIS ESTIMATING .................................................................. ..............................4 2.0 ROLES AND RESPONSIBILITIES ..................................................... ..............................5 2.1 DEBRIS MANAGEMENT CENTER ( DMC) ............................. ..............................7 2.2 DEBRIS MANAGEMENT CENTER STAFF ............................ ..............................7 2.2.1 Debris Emergency Management Coordinator .............. ..............................7 2.2.2 Debris Removal Coordinator ........................................ ..............................7 2.3 PRE- APPROVED CONTRACTORS .......................................... ..............................8 2.3.1 Disaster Services Contractor ......................................... ..............................8 2.3.2 Debris Monitoring Contractor ...................................... ..............................9 2.4 ASSESSMENT, INSPECTION AND MONITORING TEAMS ..............................9 2.4.1 Load Site Monitors ...................................................... .............................10 2.4.2 Disposal Site Monitors ................................................ .............................10 2.4.3 Field Inspection Teams ................................................ .............................10 2.5 DEBRIS CONTRACT ADMINISTRATIVE TEAM (DCAT) .. .............................10 2.6 MONROE COUNTY DEPARTMENTS .................................... .............................11 2.6.1 Engineering Services/Roads Department .................... .............................11 2.6.2 Solid Waste Department .............................................. .............................11 i 2.6.3 Office of Management and Budget ( OMB) ................. .............................11 2.6.4 Risk Management ........................................................ .............................12 2.6.5 Planning, Environmental Services and Code Compliance Depts .............12 2.6.6 County Attorney .......................................................... .............................12 3.0 CONCEPT OF OPERATIONS ............................................................ .............................12 3.1 PRE -STORM ACTIVITIES .................................................... .............................12 3.2 PHASE I — INITIAL DEBRIS CLEARANCE ........................ .............................12 3.3 PHASE II — DEBRIS REMOVAL AND DISPOSAL ............. .............................13 3.4 PHASE III — TEMPORARY DEBRIS STAGING AND REDUCTION SITE CLOSURE.......................................................................... ............................... 4.0 DEBRIS CONTRACT ADMINISTRATIVE TEAM ( DCAT) ...... ............................... 4.1 DCAT MONITORING ACTIVITIES ............................... ............................... 4.2 DCAT ADMINISTRATIVE ACTIVITIES ....................... ............................... 5.0 HEALTH, SAFETY AND ENVIRONMENTAL CONSIDERATIONS ..................... 6.0 FEDERAL HIGHWAY ADMINISTRATION (FHWA) ENERGENCY RELIEF (ER) FOR DEBRIS REMOVAL ................................................... ............................... 7.0 DEBRIS REMOVAL FROM PRIVATE PROPERTY .................. ............................... 8.0 DEFINITIONS ............................................................................... ............................... 9.0 REFERENCES ............................................................................... ............................... APPENDICES Appendix A DEP Temporary Debris Site 2016 Pre - Approval Notification Coastal Barrier Resource System Aerial Map State Historical Preservation Letters Appendix B Critical Facilities Prioritization Appendix C Disaster Services Contractor Scope of Basic Services Appendix D Sample Right of Entry Agreement Hold Harmless Agreement 14 14 14 15 15 16 16 17 17 11 ACRONYMS USED IN THIS PLAN CEMP .............Monroe County Comprehensive Emergency Management Plan DAT ................Damage Assessment Team DCAT .............Debris Contract Administrative Team DEM ...............Department of Emergency Management DEP .................Department of Environmental Protection DOT ................Department of Transportation DMC ...............Debris Management Center DEMC ............Debris Emergency Management Coordinator EOC ................Emergency Operations Center ESFs ................Emergency Support Functions ESF #2 .........Emergency Support Function 2 (Communications) ESF #3 ............Emergency Support Function 3 (Public Works & Engineering) ESF #5 ..........Emergency Support Function 5 (Information and Planning) ESF #14 ...... Emergency Support Function 14 (Public Information) FEMA .............Federal Emergency Management Agency NIMS ..............National Incident Management System OMB ...............Office of Management and Budget TDSRs ............Temporary Debris Storage and Reduction Site ACKNOWLEDGEMENTS The Engineering /Roads and Bridge Department is the lead agency responsible for emergency debris clearance on essential county transportation routes and critical facilities. The Engineering Services Department is responsible for coordinating the permanent removal, storage and disposal of all debris deposited along or immediately adjacent to public rights -of- way in consultation with Public Works. Engineering recognizes the cooperation of other Monroe County departments and agencies identified in this Debris Management Plan. AUTHORITY Emergency Support Function 3 (ESF 3) Public Works and Engineering Annex to the Monroe County Comprehensive Emergency Management Plan (CEMP) and Hazard Mitigation Policies in the Monroe County Post Disaster Redevelopment Plan. ADMINISTRATION Engineering Services Department is responsible for the annual review and of this Debris Management Plan. It is the responsibility of each tasked department and agency to update its respective portion of the plan and ensure any limitations and shortfalls are identified and documented, and work- around procedures developed, if necessary. in 1.0 INTRODUCTION Monroe County has developed a Comprehensive Emergency Management Plan (CEMP), which is intended to be consistent with the State of Florida CEMP. The CEMP is an "all hazards" plan that describes the strategies, assumptions and mechanisms through which Monroe County will conduct emergency management activities through response and recovery. This Debris Management Plan has been written to be consistent with the CEMP. During the period preceding an event and immediately following an event, certain activities such as damage assessment and public information dissemination will be directed by the Emergency Operations Center (EOC) and conducted by the Emergency Support Functions (ESFs) as part of comprehensive recovery operations in accordance with the CEMP. These activities are noted in this Plan and the CEMP is referenced where applicable. Upon deactivation of the EOC, debris management staff will assume responsibility for on -going activities throughout the debris response effort. Natural disasters such as hurricanes produce large quantities of debris in a short period. The ability to clean up debris will directly affect the economic recovery of the County. This Debris Management Plan has been developed in advance of an event so that debris removal will be addressed in as timely and cost - efficient manner as possible so that normal operations can be restored. This plan will be reviewed and updated on an annual basis as part of Monroe County's pre- disaster planning activities. 1.1 PURPOSE • To expedite debris removal and disposal efforts to mitigate the threat to the health, safety and welfare of Monroe County residents. • To provide organizational structure, guidance, and standardized procedures for the clearance, removal and disposal of debris caused by a major debris- generating event. • To establish the most efficient and cost effective methods to resolve disaster debris removal and disposal issues. 1.2 CURRENT SITUATION 1.2.1 Pre- approved Disaster Services Contractor Monroe County awarded a five -year primary disaster services contract to DRC Emergency Services, LLC on June 20, 2012. Monroe County awarded the contract based on responses to a Request for Proposals (RFP) that was issued in accordance with Monroe County's Purchasing Policy (May 2003) and applicable State and Federal requirements. The RFP required respondents to provide qualifications, examples and proof of ability to perform the work, as well as proposed unit prices for each type of debris for each activity (collection, reduction, haul out). County staff evaluated and ranked the responses based on respondents' proven ability to provide the scope of services and the cost for services. Criteria and scoring used to rank the responses were: CRITERIA MAXIMUM POINTS Executive Summary 10 Relevant Experience 20 Past Performance on Similar Projects 15 Project Approach 20 -t - Staffing and Qualifications of Personnel 15 Financial Information and Litigation 15 Additional Services 05 Cost Summary 50 County Forms 00 TOTAL 150 The ranking committee, which was comprised of county staff, met at a publicly advertised meeting to discuss the responses and rank the respondents. The ranking was presented to the Board of County Commissioners with a request to negotiate a contract with the highest ranked respondent. The Engineering Services Department is responsible for administering the debris contract. Upon receiving instruction from the County Administrator or his designee, engineering staff will initiate contracted services by task orders that are reviewed by County Attorney and signed by the County Administrator. The task order will authorize specific tasks, debris sites to be used and timeframes for work completion. 1.2.2 Pre - approved Debris Monitoring Consultant Monroe County awarded a five year contract for debris monitoring and disaster related services to Science Applications International Corporation (SAIC) on April 18, 2012; in September, 2014 the debris monitoring division of SAIC was acquired by Tetratech. The contract was competitively bid in accordance with Monroe County's Purchasing Policy, and applicable state and federal regulations. The RFP included requirements for qualifications and examples of similar work performed and pricing. The cost summary section required respondents to provide a list of job titles, description of duties performed by the position, approximate number of each type of staff that would be needed and an hourly billing rate for each position, inclusive of reimbursable expenses (meals, lodging, transportation). Criteria and scoring used to rank the responses included: CRITERIA MAXIMUM POINTS Executive Summary 10 Relevant Experience 20 References and Past Performance on Similar Projects 15 Project Approach 25 Staffing and Qualifications of Personnel 15 Financial Information and Litigation 15 Cost Summary 50 County Forms 00 TOTAL 150 The ranking committee, which was made up of county staff, met at a. publicly advertised meeting to discuss the responses and rank the respondents. The ranking was presented to the Board of County Commissioners with a. request to negotiate a contract with the highest ranked respondent. -2- The Engineering Services Department is responsible for administering the debris monitoring contract. Upon receiving instruction from the County Administrator or his designee, engineering staff will initiate contracted services by task orders that are reviewed by County Attorney and signed by the County Administrator. 1.2.3 Pre - approved Temporary Debris Storage and Reduction Sites Monroe County Solid Waste Department staff identifies available sites that can be used at temporary debris storage and reduction (TDSR) sites. Staff coordinates with local Florida Department of Environmental Protection (FDEP) to have sites pre- approved for use on an annual basis prior to the start of hurricane season. The pre - approval notification for 2016 is in Appendix A. Due to the unique geography of the Keys, an attempt is made to identify debris sites throughout the 112 -mile long island chain so that all impacted areas of the unincorporated county can be serviced expeditiously. Vacant land is scarce in the Keys and in most cases existing county parks will need to be used as temporary debris sites. Monroe County has four county sites that are listed on the National Register of Historic Places: The African Cemetery, the East Martello Tower and the West Martello Tower, all within the municipal boundaries of the City of Key West, and the Pigeon Key Historic District on the Island of Pigeon Key at mile marker 45. None of these locations are used as debris storage sites. Monroe County staff is not aware of any historical, cultural or archeological resources being present at the pre - approved debris sites. Staff submitted a request to the Florida State Historic Preservation Office (SHPO) to confirm that no such resources are known to be present at any of the sites. SHPO responded that they have no record of historical, cultural or archeological resources at the proposed temporary debris sites. Copies of the letters are in Appendix A. Monroe County has been designated as an Area of Critical State Concern and it encompasses within its boundaries numerous national and state parks. Additionally, the Keys contain Coastal Barrier Resource Systems (CBRS) as depicted on the aerial map included in Appendix A. Debris sites are selected and operations are conducted to minimize impacts to all environmentally sensitive areas. Debris will not be stored or staged in wetlands and operations will comply with all DEP requirements, including but not limited to installing silt fences and other barriers to contain stormwater run -off and fencing the site to provide unauthorized access. 1.2.4 Final Disposal of Debris In accordance with the disaster services contract scope of services, the disaster services contractor will identify properly permitted, final disposal sites for debris at the time of an event. Decisions will be based on type of debris, availability of disposal locations and price. There are no active landfills in Monroe County and limited space prevents composting and /re- use of vegetative mulch within the County. Where possible, debris will be recycled or re -used. During the previous storm seasons, vegetative mulch was taken to the Okeelanta incinerator, which is fueled by biomass; during Hurricane Wilma, white goods were transported to a metals recycling facility in Miami; used vehicle batteries were shipped to a battery recycler and waste oil from appliances was transported to an oil recycling facility. With the exception of the white goods metal, Monroe County did not realize any financial gain from these recycling activities; however, final disposal costs were reduced by minimizing the material that was disposed of in landfills and hazardous waste facilities. Current debris contracts included requirements to recycle where feasible. - 3 - 1.2.5 Force Account Labor Force Account Labor (in house Public Works and Pollution Control crews) are typically utilized for pre -storm preventative measures work and the initial post -storm debris clearing from critical roadways during the first 70 hour period following disaster declaration. 1.3 PLANNING AND FORECASTING Monroe County's incident command /EOC is structured to be consistent with the National Incident Management System (NIMS). The EOC Planning Section (ESF #5 - Information and Planning) collects and evaluates information and develops incident action plans. The Situation Analysis Unit develops and disseminates Situation Reports for the duration of an event requiring EOC activation in order to keep track of changing conditions (ie, projected landfall of a hurricane, expected impact on regions). EOC staff and debris management personnel use this information to continually update and adjust expected response activities prior to storm landfall. Damage Assessment functions are described in detail in Section C of Annex IV — Recovery in the CEMP. Based on information collected by various damage assessment teams, an estimate of the quantity and types of debris is developed. Historically, Category I and II storms that do not make landfall in Monroe County result in larger volumes of vegetative debris; when flooding is an issue, as in Hurricane Wilma, larger volumes of non - vegetative debris, and additional debris classes such as white goods and household hazardous waste are created. 1.4 DEBRIS ESTIMATING Due to the geography of Monroe County and depending on the track of a particular storm it is possible that only a portion of the 112 mile long county will be impacted by a storm. The debris estimates that have been developed using the U.S. Army Corps of Engineers Hurricane Debris Estimating Model take this into account by breaking the estimates down by upper, middle and lower keys portions of unincorporated Monroe County. The middle keys figures include the municipality of Key Colony Beach since Monroe County has an interlocal agreement with them to perform debris operations. The model formula: Q = H (C)(V)(B)(S) where: Q is the quantity of debris in cubic yards. H is the number of households C is the storm category in cubic yards V is the vegetation characteristic multiplier B is the commercial/business /industrial use multiplier S is the storm precipitation characteristic multiplier For the calculations for Monroe County, V is 1.3 (medium cover), B is 1.2 (medium commercial density), S is 1.3 (medium to heavy precipitation) and the number of households in each area of Monroe County is based on the 2010 census. Calculations were performed for Categories 1 (C — 2 cy) and 3 (C — 26 cy) storms. -4- CATEGORY 1: Q —H (2)(1.3)(1.2)(1.3) Upper Keys (H = 12,094)(4.056) = 49,053 cy Middle Keys (H — 2,893)(4.056) — 11,734 cy Lower Keys (H = 11,605)(4.056) = 47,070 cy Total = 107,857 cubic yards CATEGORY 3: Q —H (26)(1.3)(1.2)(1.3) Upper Keys (H = 12,094)(52.73) = 637,717 cy Middle Keys (H = 2,893)(52.73) = 152,548 cy Lower Keys (H — 11,605)(52.73) — 611,932 cy Total = 1,402,197 cubic yards 2.0 ROLES AND RESPONSIBILITIES The Engineering /Roads and Bridges Department and the Project Management/Facilities Maintenance Departments are responsible for initial debris clearance from County roads and facilities; Engineering Services Department is responsible for permanent debris removal and disposal with support from other county personnel. Additional support may be obtained from contractors, state resources, and private groups. This section describes the debris management structure that will be activated upon notification by the County Emergency Management Director. Figure 1 is an organization chart showing debris management personnel. As mentioned previously, responsibility for various response and recovery activities are discussed in detail in the CEMP and are noted below. Activities specific to debris management are discussed in Sections 2.1 through 2.6; Compilation of damage assessment reports is the responsibility of the Planning Section of the EOC, as outlined in ESF #5 - Information and Planning, in Annex III of the CEMP; damage assessment functions are described in detail in Section C of Annex IV — Recovery. Additional responsibilities of ESF #5 include prioritization of debris clearance from roadways and facilities, based on information obtained from damage assessment teams; • The Monroe County Sheriff's Office Emergency Communications, with support from County Technical Services Dept., the Monroe County School District, Monroe County Fire Rescue and the Sheriff's Office, is responsible for Emergency Communication (ESF #2) as described in Annex III of the CEMP; • Public Information (ESF #14) will be the responsibility of the Monroe County Sheriff's Office as described in Annex III of the CEMP; • The Office of Management and Budget (OMB) and the Finance Department will be responsible for financial management, allocations and disbursements and conformity with State and Federal Codes as stated in Section V — Financial Management, of the CEMP; and • Requests for mutual aid from other counties will be made by the Department of Emergency Management (DEM), once need has been established through consultation with other functions. -5- Fil xxxxx ............ CD E > 0 LU .............................. .............................. ............................ ................. cz .............................. .............................. ........................... ......................... ti O .............................. ............................ ............................ .."I'll"I'll, ............... .............................. .............. .......................... .......................... O O O Hill, ........................... ................ .............................. .......................... ............ . . . . . . • • • These departments noted above will perform the same functions in regards to debris management. During longer term recovery operations the Monroe County Public Information Officer (PIO) will perform public information duties with regard to bulletins about debris removal. This will involve disseminating information regarding debris collection schedules, subdivisions where collection activities will occur, and types of debris to be collected as well as general instructions to the public to various media outlets. Press bulletins are posted on the Monroe County website, printed in newspapers, broadcast on local radio stations and they will be posted on social media sites. The Debris Management Center staff will be responsible for providing input, information updates and support to these functions, in addition to the responsibilities outlined below. 2.1 DEBRIS MANAGEMENT CENTER (DMC) The Debris Management Center (DMC) will be located at the Marathon Emergency Operations Center when the EOC is activated, and in the Engineering Services Department in Key West for long term operations. The DMC will be staffed by County personnel whose primary responsibilities include: • Assessing damage and prioritizing debris clearance and removal activities; • Directing and coordinating activities of debris removal contractors and County work crews; • Providing updates to the Emergency Operations Center Incident Command and the Operations Section; and • Overseeing administrative activities to ensure that documentation complies with FEMA requirements. 2.2 DEBRIS MANAGEMENT CENTER STAFF The DMC is staffed primarily by personnel from the Monroe County Engineering and Public Works Division, with representatives from other divisions assuming responsibilities for debris management activities, as needed. 2.2.1 Debris Emergency Management Coordinator (DEMO) The Debris Emergency Management Coordinator exercises daily operational control of the DMC staff. The primary responsibilities include: • Providing input to County Attorney on task orders for disaster sei vices contractors based on debris estimates; • Determining which pre- approved temporary debris management sites will be activated based on debris estimates; • Briefing EOC staff on status of debris cleanup operations; and • Attending coordination meetings with government and private agencies regarding debris clearance and removal and funding. 2.2.2 Debris Removal Coordinator The Debris Removal Coordinator is responsible for coordinating the initial debris clearance and cleanup actions performed by Public Works and Pollution Control personnel according to -7- Standard Operating Procedures for the Monroe County Division of Public Works During Hurricane Emergencies. Responsibilities include: • Directing and coordinating initial debris clearance work crews based clearance priorities included in Appendix B and as directed by DEM; and • Tracking and documenting progress on initial debris clearance from critical roadways and facilities and communicating progress to EOC, County Commissioners and other departments. Additionally, should the county require the services of its pre- approved disaster services contractors, the Debris Removal Coordinator is responsible for coordinating with the disaster services contractor and the debris monitoring contractor. Responsibilities include: • Administering disaster services and monitoring contracts; preparing requests for proposals for services upon existing contract expiration; • Verifying location of temporary debris storage and disposal (TDSRs) sites and confirming receipt of DEP pre- approval in advance of hurricane season; • Communicating with disaster services contractor and monitoring contractor prior to stone as directed by DEMC; • Providing input to County Attorney on task orders for disaster services and monitoring contractors for DEMC review; • Directing removal activities of disaster services contractor based on zone prioritization; • Coordinating removal activities of disaster services contractor with removal efforts performed by local municipalities, their contractors, and Public Works and Pollution Control crews. • Ensuring that the monitoring contractor identifies and trains personnel to perform duties of load site monitors, disposal site monitors and field inspection teams; • Verifying the accuracy of contractor invoices for submittal to County for payment and FEMA/government agencies for reimbursement; • Coordinating with FEMA debris representatives to develop estimates for project worksheets; and • Providing updated information to PIO and County staff for dissemination to the public for long term debris operations (upon de- activation of EOC). 2.3 PRE- APPROVED CONTRACTORS In anticipation of a storm event that generates more debris than can be handled by County personnel, Monroe County has contracts in place with a disaster services contractor and a debris monitoring contractor to provide services as needed. The Debris Removal Coordinator will prepare task orders as directed by the County Administrator or his designee, once damage assessment reports determine the need for services. 2.3.1 Disaster Services Contractor The disaster services contractor will be responsible for permanent debris removal and disposal from County roadways, rights -of -ways, and facilities. Primary responsibilities include: • Reporting to EOC 36 hours prior to storm landfall, if required by DEMC; • Assisting in preliminary damage assessment and debris estimating, as needed; • Conducting removal operations based on zone prioritization; • Coordinating with federal, state and local agencies, on environmental requirements and other regulatory issues; • Operating designated TDSR sites in accordance with contract and DEP requirements, including establishing baseline data for each TDSR site, preparing site as needed by constructing ingress and egress routes, securing site with fencing, determining site layout for debris staging and reduction operations, and continuous environmental compliance monitoring; • Constructing and maintaining inspection towers at debris management sites; • Assisting DEMC in determining types of debris that will be directed to specific debris management sites; • Facilitating debris recycling efforts at TDSR sites, including identifying markets for recycled material; • Identifying properly permitted final disposal sites for all debris classes; • Responding to, investigating and resolving damage complaints from residents; • Restoring debris management sites to original conditions in accordance with contract requirements; and • Maintaining documentation of debris origin, collection, recycling efforts and disposal as required by FEMA. Appendix C contains the disaster services contractor's general operating workplan and its Health, Safety & Environmental Manual, which outlines their approach to the various debris activities. Operations will be tailored to the specific needs of Monroe County. 2.3.2 Debris Monitoring Contractor The debris monitoring contractor is responsible for overseeing activities of the disaster services contractor, and for contract administration services related to debris removal and disposal operations. Primary responsibilities include: • Overseeing activities of disaster services contractor during all phases of debris collection /storage /reduction/haul out/disposal activities; • Providing and training personnel to perform the duties of load site monitors, disposal site monitors and field inspection teams; • Documenting damage by contractors and subcontractors and responding to, investigating and resolving damage complaints from residents; • Supervising activities of debris contract administrative team (DCAT); and • Updating Debris Removal Coordinator on progress of debris removal by disaster services contractor. 2.4 ASSESSMENT, INSPECTION AND MONITORING TEAMS During all phases of clearing and removal activities, personnel will be needed to assess field conditions and communicate with county personnel, monitor activities and progress of work crews, to ensure that all operations are conducted in accordance with State and local health and safety standards, and to keep records of activities for administrative purposes. -9- 2.4.1 Load Site Monitors The debris monitoring contractor will provide load site monitors in sufficient numbers so that each debris crew has a monitor as required by FEMA guidelines. Load site monitors will be assigned to each disaster services contractor loading crew within a designated debris zone. Responsibilities will include: • Observing contractor activities for adherence to contract requirements; • Monitoring contractor activities and documenting damage to private property; • Verifying quantities and types of debris in each load; • Confirming that loaded debris is acceptable types of debris and is located on County Right of Way; • Initiating load ticket that verifies that the debris being loaded is eligible under the terms of the contract; and • Ensuring compliance with all health and safety codes and regulations. 2.4 .2 Disposal Site Monitors The monitoring contractor will provide disposal site monitors. Disposal site monitors will be stationed at each debris management site, and at each final disposal site, as required. Responsibilities include: • Certifying and properly documenting the volume of the trucks used to collect and haul debris; • Verifying quantity of debris being hauled and deposited; • Completing load tickets that document quantity and type of debris received; • Reconciling load tickets with final disposal site tickets /receipts; and • Overseeing contractor activities to confirm adherence to contract requirements. 2.4.3 Field Inspection Teams Field inspection teams will be comprised of county and contractor personnel. Responsibilities include: • Monitoring activities and procedures of all contractors (load sites and debris management sites) to confirm adherence to contract requirements; • Investigating and resolving damage complaints from residents; • Periodically inspecting debris management sites; and • Communicating observations, problems and issues to DCAT and County Debris Removal Coordinator. 2.5 DEBRIS CONTRACT ADMINISTRATIVE TEAM (DCAT) The debris contract administrative team (DCAT) is created by the debris monitoring contractor, and will be supervised by them. The purpose of DCAT is to administer and oversee the disaster services contractor's activities. Responsibilities include: • Supervising field inspection teams; -10- • Insuring debris removal and disposal activities adhere to agreed upon procedures and safety requirements in keeping with contracts, federal, state and local regulations and guidelines; • Performing necessary aspects of contract administration on behalf of the county for disaster services contractors' activities; • Receiving and reviewing disposal site monitors' verified debris load tickets; • Reconciling contractor load tickets with load tickets from disposal site monitors; • Documenting ongoing activities (monitoring reports, tower logs, crew assignments), and providing documentation to County; and • Providing daily status reports to Debris Removal Coordinator. A detailed description of DCAT responsibilities can be found in Section 4.0. 2.6 MONROE COUNTY DEPARTMENTS In addition to the key roles and responsibilities discussed previously, Monroe County personnel will provide support to the debris management activities and various contractors as part of the comprehensive debris management activities. Each County Department bears the responsibility for training its staff for emergency functions, as outlined in the CEMP. 2.6.1 Engineering Services/Roads Department The Director of Engineering Services and staff will be responsible for: • Filling role of Debris Removal Coordinator; • Providing work crews to perform initial assessment and debris clearance activities on County roads and facilities, in accordance with existing standard operating procedures; • Providing crews to assist with debris collection (on private roads, FEMA ineligible debris) as needed; • Ensuring that staff complete hurricane daily worksheets and properly track equipment hours, and provide accurate documentation to Office of Management and Budget (OMB) for FEMA reimbursement. 2.6.2 Solid Waste Department • Providing Pollution Control work crews to supplement Roads Department during initial assessment and clearance activities, as needed; • Providing household hazardous waste technical specialist, Coordinator, Environmental Services, to verify contractor compliance with regulations for collecting, storing and managing household hazardous waste, as needed; and • Ensuring that staff complete hurricane daily worksheets and properly track equipment hours, and provide accurate documentation to Office of Management and Budget (OMB) for FEMA reimbursement. 2.6.3 Office of Management and Budget The Budget Director and staff of the Office of Management and Budget (OMB) and Purchasing will be responsible for: • Obtaining records of equipment and labor hours, materials, supplies and expenditures for reimbursement requirements from various departments; -11- • Collecting and compiling all County employee Hurricane Daily Worksheets; and • Preparing submittals for FEMA reimbursement, in conjunction with Debris Removal Coordinator. 2.6.4 Risk Management Department The Risk Management Department will be responsible for: • Compiling all damage reports for County facilities using FEMA's Project Worksheet forms (Risk Management). 2.6.5 Planning and Environmental Services and Code Compliance Departments The Senior Director of Planning and Environmental Services Department and staff, including the Code Enforcement and Planning Departments will be responsible for: • Performing initial damage assessment activities in assigned neighborhoods and reporting extent of damage to DEM; • Assisting in monitoring debris collection activities, determination of eligible /ineligible debris, as needed; and • Providing GIS information and County maps, as needed for debris collection. 2.6.5 County Attorney The County Attorney will review task orders for both the debris collection and debris monitoring contractors, and will provide legal opinion regarding compliance with state and federal regulations, county ordinances and codes, as needed during response and recovery activities. 3.0 CONCEPT OF OPERATIONS Monroe County is responsible for debris operations in the unincorporated parts of the county as well as the City of Key Colony Beach, with whom the County has an interlocal agreement to provide debris collection services. In addition, the County may assist other local municipalities as needed. This section provides a general sequence of activities for debris clearance, removal and disposal. 3.1 PRE -STORM ACTIVITIES • DMC personnel will report to Marathon EOC upon notification by County Emergency Management Director; • All County employees with designated debris clearance and removal responsibilities will proceed in accordance with standard operating procedures; • Disaster services contractor and debris monitoring contractor will establish a presence at Marathon EOC 36 hours prior to projected storm landfall, if required by DEMC; • Debris Removal Coordinator will prepare task orders for disaster services contractor and debris monitoring contractor and forward to DEMC for approval when directed by County Administrator or designee; 3.2 PHASE I — INITIAL DEBRIS CLEARANCE The objective of Phase I is to clear debris from at least one lane on critical County roadways and from critical facilities by pushing it to the curbside to allow movement of emergency -12- service vehicles. This work is coordinated and performed by Public Works personnel. Phase I activities are as follows: • Damage assessment teams (DATs) will conduct initial damage assessments accordance with CEMP Annex IV, Paragraph C, Damage Assessment Functions. • EOC Incident Command will prioritize critical roadway and facility debris clearance based on previously determined criteria (Appendix B); • Director of Engineering Services or designee will direct Public Works crews regarding initial debris clearance assignments; • Crews will perform initial debris clearance by pushing debris from at least one lane of critical roadway or entrance to critical facility. County crews may be supplemented by disaster services contractor crews if deemed necessary. 3.3 PHASE II — DEBRIS REMOVAL AND DISPOSAL The objective of Phase II activities is to remove debris from County roadways and facilities, collect and reduce it at the designated TDSR sites, and transport it to final disposal sites. Phase II activities and responsibilities are as follows: • Debris Removal Coordinator and disaster services contractor will determine which TDSR sites will be activated based on reports of debris quantities and types, and what types of debris each site will accept; • Debris Removal Coordinator will advise County PIO regarding type of eligible debris (vegetative, C &D, white goods, household hazardous waste, e- waste) that will be collected and anticipated collection schedules; PIO will issue press releases and bulletins to news agencies, the county information technology department for posting on county website and to social media sites; • Disaster services contractor will designate a site manager at each TDSR site who will be responsible for site operations, health and safety and security; disaster services contractor personnel will develop site layouts which provide ingress and egress, begin operating the TDSR sites, and establish an environmental monitoring program as required by DEP; • Disaster services contractor will construct observation towers at the TDSR sites; • Disaster services contractor crews will collect eligible debris from County rights of way (curbside) and County facilities. Collection will proceed based on zone prioritization that will be established by DEMC and agreed upon by Contractors; • Disaster services contractor will reduce debris brought to TDSR sites; the Contractor will grind vegetative debris, separate C &D debris if viable recycling markets can be identified and consolidate the remaining C &D to minimize volumes. • The Contractor will consolidate household hazardous waste and contain it for transportation in compliance with DEP and Department of Transportation (DOT) regulations; • The Contractor will collect white goods and where necessary, certified/licensed personnel will properly remove and dispose of freon; • Disaster services contractor will identify final disposal sites for all debris classes, giving preference to recycling /re -use options; final disposal sites will be permitted to accept the type of debris that is being transported there; - 13 - • Debris monitoring contractor will determine the number of monitors needed to properly staff operations. The monitoring contractor will mobilize trained load site monitors and disposal site monitors with each collection crew and to each TDSR site, and will be responsible for daily work assignments and schedules; • Debris monitoring contractor will provide daily updates on work progress, areas being worked, and number of crew working; • Field inspection teams will perform periodic inspections of County roads and TDSR sites, and report any issues or concerns Debris Removal Coordinator; and • DCAT will provide contract administration and contractor oversight services throughout Phase II. 3.4 PHASE III — TEMPORARY DEBRIS STAGING AND REDUCTION SITE CLOSURE Phase III objectives include demobilizing the TDSR sites and restoring them to pre -storm conditions. The disaster services contractor is responsible for restoring the sites and closing them out in accordance with contractual requirements, and all local, state and federal environmental regulations. • The disaster services contractor will remove all debris from the TDSR site and dispose of it in an approved landfill or other disposal facility. Temporary structures, fences and other equipment will be removed; • Based on the type of debris that was stored at the site and the operations on the site, environmental sampling may be required. The contractor will collect soil and groundwater samples and analyze them for potential contaminants, as needed; • If necessary, the contractor will develop a remediation plan for the site, which will be approved by the DEMO, the property owner and any local, state or federal environmental agencies; • The disaster services contractor will conduct remediation activities, document activities and final site disposition; • The monitoring contractor will oversee disaster services contractor restoration activities to ensure compliance with contract requirements and regulations; and • The DEP will inspect the sites after restoration activities are complete and issue closure letters. 4.0 DEBRIS CONTRACT ADMINISTRATIVE TEAM (DCAT) The Debris Contract Administrative Team (DCAT) will be established by the debris monitoring contractor to oversee contractor activities, to resolve issues and problems as they arise, and to provide administrative services for the duration of the debris clearance and removal contract period. DCAT activities are discussed below. 4.1 DCAT MONITORING ACTIVITIES DCAT will monitor and coordinate the field activities of the disaster services contractor to ensure proper execution of the work. • DCAT personnel will be familiar with the requirements in the disaster services contracts and with FEMA regulations; -14- • DCAT will use load site monitors, disposal site monitors and field inspection teams to monitor contractor activities; 4.2 DCAT ADMINISTRATIVE ACTIVITIES DCAT will provide quality control /quality assurance of daily data collection and data management to provide evidence of compliance with FEMA and other funding agency requirements. • DCAT will collect and reconcile load site monitor and verified disposal site monitor load tickets on a daily basis; • Contract administration services will include performing reviews of disaster services contractor payment requests and preparing recommendations for contractor payment. DCAT will coordinate with the Debris Removal Coordinator on receipt and submission of contractor payables after DCAT review; • DCAT contract specialists will communicate with the Debris Removal Coordinator as needed, on ongoing contract and reporting issues, coordinate with purchasing on contracting questions. 5.0 HEALTH, SAFETY AND ENVIRONMENTAL CONSIDERATIONS Debris operations will be conducted in a manner that will minimize impacts to residents and the environment. The debris contractor is required to perform all work in accordance with applicable safety and environmental regulations. Some potential exposures from debris operations are air quality issues, which are regulated by OSHA and the Clean Air Act, protection of water quality as required by the Clean Water Act and requirements of the Resource Conservation and Recovery Act (RCRA) and updates as they relate to household hazardous waste collection, storage, transport and disposal. Debris collection and reduction activities have the potential to create air quality issues from airborne debris and dust from operations. Additionally truck traffic on unpaved routes in the debris site may also create dust. The Contractor's work plan in Appendix C briefly outlines steps that will be taken to address these issues. Debris loads will be loaded and covered as necessary during transport and TSDRs will be fenced to control windblown debris. Water trucks will be located at debris sites to wet C &D debris, chipped vegetative debris and unpaved roadways to keep dust down. Temporary debris sites will be constructed to comply with surface water quality protection requirements per Florida Department of Environmental Protection (FDEP) and South Florida Water Management District (SFWMD). Debris will not be stored in wetlands and debris site will be constructed with silt fences and stormwater retention and diversion berms to prevent water from the debris site from entering any waterbodies. Various chemical, oils and other household hazardous wastes (HHW) may be collected during debris operations. The contractor will utilize properly trained technicians to collect and handle HHW. Material will be placed in special containment areas within the TDSRs. The containment areas will be bermed to prevent water /fluid intrusion and exit and they will be lined with an impermeable liner to prevent infiltration of fluids. The area will be barricaded and marked. Within each containment area various types of HHW will be segregated to prevent contamination or adverse reactions to due inadvertent mixing. HHW will be consolidated, packaged and transported to either a recycling facility (used oil, used batteries) where available or to a properly permitted disposal site. Where required, manifests will be used to document proper transport and disposal. - 15 - 6.0 FEDERAL HIGHWAY ADMINISTRATION (FHWA) EMERGENCY RELIEF (ER) FOR DEBRIS REMOVAL Section 1107 of MAP -21 placed limits on the ER eligibility for debris removal on Federal Aid roads. As a result, under 23 U.S.C. 125(d)(3), in certain instances, debris removal previously eligible for ER funding will only be eligible for FEMA funding. Four scenarios regarding debris removal eligibility following a natural disaster or catastrophic failure from an external cause may include, but are not limited to: 1. The event is declared to be an emergency by the Governor, but there is no Presidential declaration of a major disaster under the Stafford Act. The Secretary concurs with the Governor's emergency declaration. If the Secretary concurs with the Governor's emergency declaration, ER funds may participate in debris removal on eligible sites on Federal -aid highways in the same manner as before MAP -21. ER funds will only be available in those counties included in the Governor's emergency declaration and any amendments for the same event. 2. The event is declared to be an emergency or a major disaster by the President under the Stafford Act and debris removal is eligible for assistance under sections 403, 407, or 502 of the Act. There may or may not be a Governor's emergency declaration. FEMA will fund debris removal on affected highways, including Federal -aid highways, in accordance with FEMA's Public Assistance Program. FHWA will not participate in debris removal costs, including any excess costs not covered by FEMA. 3. The event is declared to be an emergency or major disaster by the President, but FEMA has determined that debris removal is not eligible for its assistance. The ER funds can participate in debris removal costs on eligible sites on Federal -aid highways for sites that FEMA has determined to be ineligible under its program. FHWA division offices should request documentation of FEMA's determination that the debris removal is not eligible under the Stafford Act. Care should be taken to ensure that the reason for FEMA's decision of ineligibility is not also a reason for ER ineligibility. 4. The event is declared to be an emergency or major disaster by the President and debris removal is eligible for assistance from FEMA. There is also a Governor's emergency declaration. However, the Governor's declaration covers more counties than the President's declaration. The Secretary has concurred with the Governor's declaration. ER may participate in debris removal costs on eligible sites on Federal -aid highways in the same manner as before MAP -21 for those sites subject to the Governor's declaration but not the President's declaration. 7.0 DEBRIS REMOVAL FROM PRIVATE PROPERTY Monroe County Ordinance No. 013 -2008 authorizes County staff and/or County Contractors to enter onto private land in the event of a declared emergency for the purpose of removing disaster generated debris under certain circumstances. A copy of the ordinance is in Appendix D. 1) Residents who need assistance may request help with clearing debris from their property staging it at the closest public right of way for contractor collection. Need is determined based on the criteria used to establish eligibility for other Monroe County Community -16- services (age, illness, disability). Upon receiving a request for assistance the Social Services Department will confirm eligibility; or 2) When it has been determined by the appropriate local authority that work on private property is in the public interest and is necessary to eliminate immediate threats to life, public health and/or safety, threats to improved property or to ensure economic recovery of the community. In order to be eligible for the FEMA Public Assistance Program, written approval of work by the FEMA Federal Coordinating Officer (FCO) is required prior to commencement of work on private property. To obtain approval from the FCO, Monroe County will submit a written request that documents: 1) the Public Interest Determination in accordance with 44 CFR206.224(a) 2) the legal responsibility of Monroe County to enter property to remove debris as established by Ordinance No. 013 -2008 and 3) Confirmation that a legally - authorized County official has ordered the exercise of public emergency powers to enter onto private property. Prior to performing any work on private property county staff will obtain executed Right of Entry forms and a Hold Harmless Waiver from each property owner. Copies of both forms are in Appendix D. 8.0 DEFINITIONS Debris Clearance: Clearing the major road arteries by pushing debris to the roadside to accommodate emergency traffic. Debris Removal: Picking up debris from public rights of way at curbside and taking it to a temporary storage site or permanent landfill. Household Hazardous Waste: Used or leftover contents of consumer products that contain chemicals that have toxic, flammable, corrosive and /or reactive properties White Goods: Household appliances, such as refrigerators, freezers, stoves, washers and dryers. 9.0 REFERENCES Monroe County Comprehensive Emergency Management Plan (CEMP), 2012. Emergency Support Functions (ESF) - Annex III to the Monroe County Comprehensive Emergency Management Plan (CEMP). -17- APPENDIX A 2016 DEPARTMENT OF ENVIRONMENTAL PROTECTION TEMPORARY DEBRIS SITE PRE - APPROVAL NOTIFICATION COASTAL BARRIER RESOURCE SYSTEM AERIAL MAP STATE HISTORIC PRESERVATION OFFICE LETTERS -18- Florida Department of Environmental Protection Bob Martinez Center 2600 Blair Stone Road Tallahassee, Florida 32399 -2400 Sent via email to: thompson -will@ monroecounty -fl.gov Date: May 17, 2016 Will Thompson 1100 SIMONTON ST KEY WEST FL 33040 RE: 2016 - Pre - Authorization for Disaster Debris Management Sites (DDMS) Dear Will Thompson Rick Scott Governor Carlos Lopez - Cantera Lt. Governor Jonathan P. Steverson Secretary This is notify you that on May 17, 2016, the Department of Environmental Protection (the Department) received your request for pre- authorization of a disaster debris management site(s) (DDMS) for 2016. Disaster debris includes hurricane /storm- generated debris and all other types of disaster debris. The Department has evaluated your request for a DDMS at the following location(s): Site Name: ROCKLAND KEY COUNTY DDMS -99182 Site Address: MM 8.5, BAYSIDE Key West, FL, 33040 On -Site Contact: Will Thompson (305) 292 -4432, thompson- will@MONROECOUNTY- FL.GOV DEP /Local Program Contact: RICK ROUDEBUSH, (239)344 -5653, RICK.ROUDEBUSH@DEP.STATE.FL.US Site Name: KEY LARGO COMMUNITY PARK DDMS -99151 Site Address: 500 Saint Croix PI Key Largo, FL, 33037 On -Site Contact: Will Thompson (305) 292 -4432, thompson - will @MONROECOUNTY- FL.GOV DEP /Local Program Contact: RICK ROUDEBUSH, (239)344 -5653, RICK.ROUDEBUSH @DEP.STATE.FL.US Site Name: HARRY HARRIS PARK DDMS -99152 Site Address: EAST BEACH ROAD Tavernier, FL, 33070 On -Site Contact: Will Thompson (305) 292 -4432, thompson- will@MONROECOUNTY- FL.GOV DEP /Local Program Contact: RICK ROUDEBUSH, (239)344 -5653, RICK.ROUDEBUSH@DEP.STATE.FL.US Site Name: BIG PINE PARK DDMS -99185 Site Address: SANDS AVE, BAYSIDE Big Pine Key, FL, 33043 On -Site Contact: Will Thompson (305) 292 -4432, thompson - will @MONROECOUNTY- FL.GOV DEP /Local Program Contact: RICK ROUDEBUSH, (239)344 -5653, RICK.ROUDEBUSHgDEP.STATE.FL.US Site Name: BAYPOINT PARK DDMS -99184 Site Address: CROSS WAY MM 15 US HWY 1, BAYSIDE Saddlebunch Key, FL, 33040 On -Site Contact: Will Thompson (305) 292 -4432, Thompson- will@MONROECOUNTY- FL.GOV DEP /Local Program Contact: RICK ROUDEBUSH, (239)344 -5653, RICK.ROUDEBUSH@DEP.STATE.FL.US Site Name: BERNSTEIN PARK DDMS -99183 Site Address: 5TH STREET AND 5TH AVENUE Stock Island, FL, 33040 On -Site Contact: Will Thompson (305) 292 -4432, Thompson- will @MONROECOUNTY- FL.GOV DEP /Local Program Contact: RICK ROUDEBUSH, (239)344 -5653, RICK.ROUDEBUSH@DEP.STATE.FL.US Unless you receive a subsequent notification from the Department concerning the status of these sites, you may consider them pre- authorized as disaster debris management sites. In the event of a major storm event or other disaster which results in the Department issuing an Emergency Final Order (the Order) for your county, you may begin using a temporary DDMS as necessary, while also requesting issuance of a field authorization from the Department. Once activated, a DDMS is subject to the following conditions, in addition to the requirements of the Order and Florida Statute 403.7071: 1) Standing water must not be allowed to accumulate in or within 50 feet of areas used to store or process disaster debris; 2) The Department must be notified when the site is opened and begins accepting debris, and when the site is closed and stops accepting debris; 3) Access must be controlled to prevent unauthorized dumping and scavenging; 4) A DDMS must have spotters to correctly identify and segregate waste types for appropriate management; 5) Once the site is open, a spotter must be located in the area where the waste is being deposited in order to spot and remove prohibited waste items; 6) A DDMS is limited to managing construction and demolition debris, yard trash, vegetative waste, or Class III waste; any putrescible waste received at the DDMS must be removed within 48 hours; all other types of prohibited waste should be managed in accordance with the guidance document(see link below); 7) Unless otherwise approved by the Department in response to a written request from you, the DDMS must cease operation and all disaster debris must be removed from the sites on or before the expiration date of an Order that has been executed by the Department, unless it is modified or extended by further authorization. Failure to comply with the conditions of the field authorization, or failure to adequately close a site by the required closure date, may result in enforcement action by the Department. The Department has also prepared a guidance document on the establishment, operation, and closure of a DDMS for disaster debris. This guidance document includes recommended practices, which you are expected to follow as much as practicable, as well as additional requirements from the Order. A copy of this guidance document is available on the DEP website http: / -'www. dep. state. fl. usimainpage /enVfiles /debris_guidance.pdf RICK SCOTT KEN DETZNER Govemor Secretary of State Breanne Erickson May 11, 2016 Monroe County 1100 Simonton Street # 216 Key West, Florida 33040 RE: DHR Project File No.: 2016 -2002, Received by DHR: May 09, 2016 Project: FEMA — Disaster Debris Management Sites: Bay Point Park, Bernstein Park, Big Pine Park, Harry Harris Park, Key Largo Park, Rockland Key, and Rowell ?s Marina County: Monroe Dear Ms. Erickson: The Florida State Historic Preservation Officer reviewed the locations of Disaster Debris Management Sites (DDMS) for possible effects on historic properties listed, or eligible for listing, on the National Register of Historic Places. The review was conducted in accordance with Section 106 of the National Historic Preservation Act of 1966, as amended, and its implementing regulations in 36 CFR Part 800: Protection of Historic Properties. Our office was provided with seven proposed debris management locations that Monroe County plans to use as staging areas in the event of a natural disaster. The following table lists these sites. Name Parcel ID # Location Bay Point Park 00159820 - 000000 5 W Circle DR, Saddlebunch Ke Bernstein Park 00127300 - 000000 6751 5 1 " St South, Stock Island Big Pine Park 00286360- 000000 31009 Atlantis Dr, Big Pine Key Harry Harris Park 00089220 - 000000 50 E Beach Rd, Key Largo Key Largo Park 00453474 - 000312 500 St Croix PI, Key Largo Rockland Key 00122070 - 000700 62 Conch Circle, Rockland Key Rowell ?s Marina 00508200 - 000000 104550 Overseas Hwy, Key Largo Division of Historical Resources R.A. Gray Building • 500 South Bronough Street- Tallahassee, Florida 32399p 850.245.6333 •850.245.6436 (Fax) FLHeritage.com Ms. Erickson May 11, 2016 Page 2 It is the opinion of this office that the proposed undertaking will have no effect on historic properties, listed, or eligible for listing on the NRHP, if the following conditions are met: • No ground disturbance beyond previously cleared or paved areas. If prehistoric or historic artifacts, vessel remnants, or any other physical remains that could be associated with Native American cultures, early colonial or American settlement, or maritime history are encountered at any time within the project area, the permitted project should cease all activities involving disturbance in the immediate vicinity of such discoveries. The permittee, or other designee, should contact the Florida Department of State, Division of Historical Resources, Compliance and Review Section at (850) 245 -6333, as well as the appropriate permitting agency. The permitted project activities should not resume in the vicinity of the discovery without verbal and /or written authorizations If you have any questions, please contact Mary Berman, Historic Sites Specialist, by email at Mary. Berman @dos , myflorida,com, or by telephone at 850.245,6333 or 800.847.7278. Sincerely i . Timothy A Parsons, Ph.D. Director, Division of Historical Resources and State Historic Preservation Officer May 9, 2016 Florida Nil aster Breanne Erickson sit Senior Engineering Technician Monroe County Engineering 1 100 Simonton Street 9216 Key West, Florida 33040 Phone: (305) 292-4427 Email Erickson- B reann e Cd In response to your inquiry of May 6, 2016, the Florida Master Site File lists no previously recorded cultural resources in the following parcels of Monroe Countv. When interpreting the results of this search, please consider the following information: This search area may contain unrecorded archaeological sites, historical structures or other resources even if previously surveyed for cultural resources. • Federal, state and local laws require formal environmental review for most projects. This search DOES NOT constitute such a review. If your project falls under these laws, you should contact the Compliance and Review Section of the Division of Historical Resources at 850-245-6333. Please do not hesitate to contact us if you have any questions regarding the results ofthis search. Sincerely, x Paige Phillips Archaeological Data Analyst Florida Master Site File Paige.Phillips( y' ,dos.mvflorida,com 500 South Bronou Street • Tallahassee, FL 32399-0250 www.tlheritage.com/preservationr'Sitefile 850.245.6440 ph 850.245.6439 fax SiteFile(a _Idos,state.fl,us APPENDIX B MONROE COUNTY CRITICAL FACILITIES PRIORITIZATION Debris Removal Priorities A. The following policies will govern emergency debris clearance, removal and disposal priorities: 1. Emergency access to aid search and rescue operations 2. Major arterial roadways linking Monroe County to inter - county traffic. 3. Major arterial roadways providing access to designated response /recovery centers, public/private utility companies providing water service, and entry roads to any County designated solid waste temporary debris storage /reduction sites. 4. Major arterial roadways providing access to roadways carrying inter - county traffic. 5. Roadways providing access to designated staging areas and distribution centers supporting disaster relief efforts. 6. Roadways providing access to major commercial activity centers. 7. Minor arterial roadways coming under County maintenance responsibility. 8. Collector roadways under County maintenance responsibility, and other roadways under County maintenance responsibility. B. Once the above priorities have been addressed, debris clearance will be prioritized as follows: 1. Area medical facilities with emergency rooms, areas designated for field medical sites, areas designated for staging and distributing disaster relief aid. 2. Facilities designated as centers for emergency response operations, fire district and law enforcement stations. 3. Areas with minor damage. 4. Areas with major damage. 5. Areas with catastrophic damage. REMAINDER OF PAGE INTENTIONALLY BLANK -19- i■ �=Mm ��Mmmm M Iffl a EIIIIIII =I I I Packet Pg. 2333 • I . Packet Pg. 2334 m fi tG CA I ttX I Packet Pg. 2335 1 m di a 1A z t 11 z § . . .. . . 6 m lq I P °"' 1�- JE� 25 Z a en 12 A " 17 j3 2 e 15 05 L A a 2 41 g S- 42 O I.D 7b i�5 'a f ts -14 Fn tp Ul ------ I ------ ix, 1- 1- 1 ag CA I ttX I Packet Pg. 2335 1 Lk O IN N Packet Pg. 2338 r 0 12 - - - - - - — — -- 7 ' 7 T 6� "i 76 K g 4 j, 4 1� lz� — �b 21 S § T A 2 . . .... . . . . . 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U C] Ca 4l C? {3 :5 to V lE - a T ti si? m & W R. :9. o R c m I t Q N R7 Packet Pg. 2341 APPENDIX C Disaster Services Contractor General Work Plan Health and Safety Manual DEBRIS REMOVAL (LOAD AND HAUL) This operation entails the recovery and removal (pick -up and hauling) of all eligible debris from public easements, property and rights -of -way to designated Temporary Debris Staging and Reduction (TDSR) Sites and/or directly to a final disposal site. Eligible debris is typically that debris which was either generated directly by the event or as a result of the event, and is not the primary funding responsibility of a Federal agency other than the Federal Emergency Management Agency (FEMA). This debris may include: 1. Vegetative debris (stumps, logs and limbs) 2. Construction and demolition (C &D) debris 3. Recyclable debris (such as metals, glass, cardboard, etc.) 4. White goods (refrigerators, air conditioners, washers and dryers, etc.) 5. Hazardous and toxic wastes (HTW) (industrial, commercial and household) The equipment and personnel utilized for each operational phase will vary by the type, quantity and location and proposed disposal and /or reduction method of the debris. In all operations, regardless of type of debris, appropriate personal protective equipment for personnel is critical. DRC will cover loads with tarpaulins if necessary to contain debris. Right of Way Clearing A. Vegetative Debris Vegetative debris operations equipment may include, but is not limited to: rubber tired loaders with buckets, rakes, grapples or 4 in 1 buckets; rubber tired excavators with grapples or thumbs; telehandlers; track type loaders with rakes, grapples or 4 in 1 buckets (to be utilized only under certain permitted conditions); trailer or truck mounted knuckle booms with grapples or clam shells; self - loading trucks (knuckle boom with grapples or clam shells); farm type tractors with box blades, flat blades or brooms; bobcat type loaders; bucket trucks with 50' booms for hazardous tree and limb trimming; 30 ton or larger cranes to remove heavy stumps and or trunks; haul trucks ranging in size from 16 to 120 cubic yard capacity; roll -off dumpsters; flat -bed tractor trailers to transport equipment or stumps and oversized tree trunks, fuel and service trucks. Vegetative debris operations personnel requirements may include, but are not limited to, equipment operators; superintendents with trucks; foremen with trucks; operators with chainsaws; traffic control personnel; general laborers with tools; safety personnel; mechanics; hazardous materials technicians; documentation personnel; quality assurance personnel and project managers. It is the policy of DRC to maintain all debris work sites at the appropriate use standards, safety standards, and regulatory requirements. Debris removal operations should be closely overseen by a Government Entity and possibly a FEMA representative on -site during all working hours. These representatives are to ensure and document the removal and recovery of only eligible debris and should initiate the multi -part debris documentation program. B. Construction and Demolition (C & D) Debris C &D debris operations may utilize the same equipment as listed above for vegetative debris. Curbside separation by the contractor and public can be very important to ensure proper segregation of vegetative from C & D debris and to attempt to segregate any hazardous and/or household hazardous waste. (See paragraph D below) A debris pick -up and haul operation that is primarily focused on C &D debris may also require equipment such as: D -6 or larger dozers; track -type excavators with impact hammers, electromagnets and/or concrete shears and/or grapples, and other specialized equipment to segregate or prepare the debris for transport. The personnel requirements for C &D debris operations are similar if not identical to those of vegetative debris operations. DRC and its subcontractors own or have access to the equipment required for these services, including front -end loaders, excavators, rubber -tired backhoes, most with grapples or 4 in I buckets, knuckle boom loaders, dump trucks, dump trailers and service trucks. C. Metallic Debris White goods can present a difficult dilemma to the recovery efforts. If the white goods contain Freon, this Freon must be removed before it is accidentally released into the air in violation of the U.S. Environmental Protection Agency regulations. Typically, white goods are moved to TDSR sites prior to Freon removal so the removal activities can be more effectively monitored and thoroughly controlled. Freon is then removed by a licensed Freon recycler and the white goods are crushed or shredded in the recycling program. White goods recovery (pick -up and haul), with the exception of white goods requiring Freon recovery, is treated and accomplished as though it were either C &D debris or recyclable debris, dependent upon the final disposal source. Each Freon containing piece of white goods should be hand or mechanically loaded in such a way as to not allow crushing of the Freon lines or premature release of the Freon. Equipment and personnel would also be treated as a C &D debris or recyclable debris operation, dependent upon the final disposal source. DRC has extensive experience with white goods and Freon recovery. DRC recovered, shred and removed an estimated 80,000 pieces of white goods in one major storm alone. D. Hazardous and Toxic Waste Hazardous and toxic waste (HTW) is a special operational aspect that must be accomplished with very precise, pre- established standards and regulations. Safety to the workers, Government employees and the citizens of the area is paramount. With this in mind, DRC works with its specialized subcontractors to establish and implement proper handling procedures for HTW, including household hazardous waste, which, after a disaster, may become concentrated and no longer considered dinummous. These procedures include the segregation and removal of HTW from the debris stream at the curbside, prior to the recovery of other debris and sorting and additional recovery of HTW within each TDSR site. Recovered HTW is removed to a proper disposal site or temporarily stored in the HTW disposal areas constructed within each TDSR site as required. HTW must be collected, handled and disposed of by specially trained HAZMAT technicians. In addition, DRC may utilize national or regional firms who are fully licensed and accredited to manage, handle and dispose of HTW. These firms may be utilized by DRC and /or DRC Environmental, Inc. for professional and immediate HTW recovery support, on an emergency basis. COMMENCEMENT OF PICK -UP - Debris pick -up will commence upon receipt of a task order and notice to proceed from the Government. Debris pick -up operations will proceed in an orderly and manageable fashion on streets and roads cleared sufficiently for access as designated by the Government task order. EQUIPMENT AND CREW FIELD SUPERVISORS /CREW FOREMEN - Field supervisors will report to the senior field supervisor. All supervisors will be responsible to ensure work is conducted only in those areas designated by the government. Supervisors will not allow work to commence in additional areas until directed by government task order. Supervisors shall be responsible for the safety of all personnel and equipment. Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to the Company designated representative with a copy given to the government. Crew foremen will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the government task order. Foremen will be responsible for maintaining the daily personnel and equipment time logs. EQUIPMENT CREWS- Debris pick -up equipment will include but is not limited to the following: • Knucklebooms • Rubber tire front end loaders with grapple buckets • Rubber tire front end loaders with 4 in 1 bucket • Rubber tire backhoes with thumb • Haul trucks with attached grapple arms • Other specialized equipment. All equipment used will meet current safety standards. MAINTENANCE /FUEL VEHICLES AND PERSONNEL - Maintenance /fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance /fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. HAND CREWS - 1 — 2 laborers with sufficient hand tools will accompany each piece of heavy equipment where necessary. OPERATIONS - Debris segregation and sorting will be conducted at street/road level to the maximum amount practical and as instructed by Government task orders. All debris will be picked up and loaded into haul trucks in a safe and workman -like manner to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. Safety will not be compromised. All crew foreman and field supervisors will be responsible to ensure a rapid and cost effective as possible operation. Hand crews, to ensure maximum loading and safe transport of material, will size all vegetative debris. All construction and demolition materials will be sized using heavy equipment to ensure maximum loading and safe transport of materials within EPA and DOT standards. Obvious hazardous materials will be dealt with in accordance with the Government task order and the Corporate Environmental Protection Plan and in compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. Traffic control personnel, with appropriate traffic control safety equipment, will be stationed at each approach point of the work area to maintain traffic control and prevent personal injury to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. Additional traffic control personnel will be stationed throughout the area, as needed, to ensure safe operations. DEBRIS HAULING Debris hauling will consist of 3 distinct operations as follows: • Hauling of unreduced debris from origination point to staging area. • Hauling of reduced debris from staging area to final disposal site. • Hauling of unreduced debris from origination point to final disposal with no intermediate stops. Construction and demolition debris may require hauling directly to final disposal site from point of origination, if reduction of construction and demolition is prohibited by Local, State or Federal EPA standards. Otherwise, C &D Debris can be staged at TDSRS for speedy recovery than transferred to approved final disposal. All field supervisors will ensure that all hauling operations comply with Local, State and Federal DOT standards in effect at that time and ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. FIELD SUPERVISORS /CREW FOREMEN - Field supervisors will report to the senior field supervisor. All supervisors will be responsible to ensure work is conducted only in those areas designated by the government. Supervisors will not allow work to commence in additional areas until directed by government task order. Supervisors shall be responsible for the safety of all personnel and equipment. Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to the Company designated representative with a copy given to the government. Supervisors will be responsible for collecting load /haul tickets and daily load/haul logs from haul truck operators. The supervisor will complete forms. Crew foremen will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the government task order. Foremen will be responsible for maintaining the daily personnel and equipment time logs. EQUIPMENT CREWS - Debris hauling equipment will include, but is not limited to: • 16 -20 cubic yard dump trucks • 21 -30 cubic yard dump trucks • 30 -50 cubic yard tractor trailers • 50 -75 cubic yard tractor trailers • 75 -100+ cubic yard tractor trailers • Roll -off dumpsters • Other specialized hauling equipment Past experience has shown that the farther the haul distance, larger capacity trucks are more cost effective Haul truck bed configurations - All haul truck beds shall be equipped with tailgates constructed of materials (i.e.- chain link fence, safety fence, etc.) that will safely contain debris, allow each haul truck to be loaded to it's capacity and also allow rapid dumping of debris from the bed. Any haul truck bed that has or will have vertical extensions installed, will comply with the following restrictions. Haul truck bed extensions shall comply with all applicable Local, State and Federal laws. Bed extensions, when installed, will be located and secured to the front -end, left side and right side of the bed. Bed extensions shall not extend beyond 24 inches above the manufacturers bed height. Bed extensions will be constructed of not less than 2" x 6" lumber placed flush against the manufacturer's bed and each subsequent piece of lumber to withstand loader impact. Lumber will be secured to the manufacturer's bed with angle or channel iron and bolts. Each side extension will be secured with metal brackets and bolts to the front -end extension. All supervisors will utilize the check sheet provided by The Company Safety Officer to ensure all safety equipment is maintained and operable on all debris hauling equipment to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. MAINTENANCE /FUEL VEHICLES AND PERSONNEL - Maintenance /fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance /fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. OPERATIONS - All field supervisors shall ensure that all debris - hauling operators are licensed and /or certified to operate required equipment. All debris- hauling operators will be given area maps designating assignment /authorized areas of operations as well as transport routes designated and /or approved by the Government. All debris haul operators shall visibly display colored signs provided by the Company and, if applicable, the government. The Company signs are magnetic signs to be placed on the driver and passenger doors of the vehicle cab. Any signs provided by the government will be displayed on both sides of the forward most section of the vehicle bed, unless otherwise directed by the government task order. All signs will be removed from the exterior of the vehicle, at close of business each day and secured by the driver to prevent theft or loss. Signs will be replaced on the vehicle at the beginning of the workday. Colored paper signs /passes will be displayed in the driver's side windshield of each vehicle. The color of the sign/pass is subject to change, without notice, to ensure quality control measures regarding authority to enter work sites. Each sign /pass will contain the following information: • Company Logo; • Contract Location, • Government Name, • Contract Number, • Truck Number, • Date of Issue, • Supervisor Name /Signature. All debris haul operators shall maintain the numbered debris hauling /transportation documentation /verification form DRC- DM -12. Each form contains directions, which should be followed. All supervisors will be responsible to ensure that all employees utilizing and /or inputting information on the form are procedurally trained. It will be each supervisor's responsibility to maintain a supply of the required number of forms. Forms will be distributed by supervisors /foremen to debris haul operators during debris pick -up operations after completing Section I of form DRC- DM -12. All debris haul operators will maintain daily ticket/haul records to be turned into field supervisors, with copies of load tickets at close of business each day. TEMPORARY DEBRIS STAGING AND REDUCTION SITE MANAGEMENT DRC normally opens and manages an appropriate number of TDSR sites strategically located throughout the disaster area to accept and process all categories of debris. Primary site preparation may include, but is not necessarily limited to, construction and maintenance of primary roads for ingress or egress, and any roads required within the site, environmental requirements, inspection and observation towers, wind -blown debris control fencing, silt fencing and storm -water retention and diversion berms. To facilitate the documentation and quality control system utilized by DRC, a sturdy roofed inspection tower sufficient for a minimum of three (3) inspectors is normally constructed and/or delivered during this early phase of site preparations. DRC often, as required, constructs an area for office trailers and parking for administrative personnel, inspectors and visitors for the contracting agency, DRC and its subcontractors. Temporary lighting may be installed, if required, as well as guard booths and temporary equipment storage and maintenance facilities. A temporary hazardous waste (HTW) disposal and storage area shall be constructed at each TDSR site (as appropriate) to store HTW inadvertently delivered to the TDSR site. This hazardous and toxic waste storage area shall consist of a bermed and sealed area to preclude water and /or fluid intrusion or exit. The site shall be lined with an impermeable ground cover, fenced and properly marked. It shall be set away from the other areas in a non - traffic area, clearly away from separating, reduction, delivery and public areas. Potentially hazardous debris shall be segregated within the hazardous waste storage area and all HTW debris shall be covered to reduce the likelihood of contamination. HTW shall be removed from the HTW storage area by specially trained HAZMAT technicians. The inspection of every load, in and out, is critical to the documentation of the overall process. The TDSR site inspection towers are the location of the load verification and documentation programs of all incoming and, later outgoing, debris. Once documented, all debris is processed in accordance with applicable local, state and federal rules, standards, and regulations. Processing may include, but is not limited to, reduction by tub grinding and/or chipping, incineration when approved, or other alternate methods of reduction such as compaction, baling, separation, recycling, crushing or shredding. Prior to reduction operations being undertaken, all debris is normally segregated between vegetative debris, construction and demolition debris (C &D), recyclable debris, white goods and hazardous and toxic wastes (HTW). Further detailed segregation of materials by classification (tires, batteries, metals, roofing materials, etc.) is often required. This segregation operation utilizes both manpower and specialized equipment. The equipment could include front -end loaders and trackhoes with buckets, grapples and /or Electro- magnets, mechanical screens, and /or knuckle boom loaders to segregate burnable from non - burnable debris. The manpower requirements are primarily supervisors, equipment operators, mechanics, flagmen, inspectors and general laborers, with the exception of the hazardous materials /operation, which requires specially trained and equipped technicians. An experienced TDSR site manager, in conjunction with reduction, sorting, hazardous materials, recycling and safety supervisors, manage, operate and supervise the day -to -day TDSR site operations. All reduced debris, as well as non - reducible debris, is recycled, destroyed or disposed of at permitted (if required) recycling or disposal sites, as directed by the contracting authority. Selecting a TDSR site is usually the responsibility of the government entity responsible for debris management operations. However, DRC personnel have been involved in past disasters, as consultants to the government regarding establishing the criteria for selection, operational layout, closure and remediation of TDSR Sites. In addition, as a part of the annual training exercises between DRC and its pre -event clients, TDSR site locations are normally reviewed and approved for future disaster events. Site selection criteria includes ownership (privately owned vs. the preferred government owned site), size requirements based on quantity of debris projected, location within or in the proximity of the affected area, and the history of the site (such as historical or archaeological significance, environmental impact, security considerations and proximity to the general public). Operational layout and closure considerations are usually based upon the types and size of operations to be performed. The larger the operation, the larger the site requirement would be. The more voluminous the debris stream, the larger the site requirement the closer the public, the larger the site requirements. Additionally, if hazardous or toxic waste (HTW) is to be temporarily stored at the TDSRS, the operational layout of the site must include the safety and environmental protection and setback requirements to operate and maintain such a storage area. Processing of debris is a critical element in a successful TDSR operation. The proper processing techniques applied to the appropriate debris type can streamline production and reduce overall cost. Tub grinding and/or chipping is believed to be the most environmentally friendly form of volume reduction for vegetative and select C &D debris and produces an average of 4:1 or greater reduction in volume. The chips produced as a product of grinding and/or chipping can often be utilized as a recyclable product. Chips can be utilized as daily cover in a landfill operation, given away as a landscaping product to the general public, given away or after - marketed to an incineration facility as a fuel source, utilized as an agricultural supplement, and in numerous other uses. Remediation is conducted during the closing of each TDSR site. The scope of remediation is determined during operation and closure, by terms of the land lease (if any), or government directive or task order. Remediation consists of final removal of all debris (including residual debris), removal and remediation of HTW, abatement of any safety and/or environmental concerns (to include environmental testing and /or monitoring, if required), the removal of temporary structures (including any inspection towers), grading and leveling, removal of roads and fencing, if appropriate, and potentially grassing or seeding of the site, if required, to documented pre -use condition. DEBRIS STAGING Debris staging sites will be located, acquired and designated by the Government. Construction of debris staging site elements will commence immediately upon receipt of a task order and notice to proceed from the Government. The Company will ensure that debris staging site construction will be accomplished as rapidly as possible, because of the criticality of staging sites to the debris removal process as a whole. FIELD SUPERVISORS /CREW FOREMEN - Field supervisors will report to the senior field supervisor. Debris staging site supervisors will be responsible for management of all operations of the debris staging site to include site safety, haul load inspection, segregation, traffic control, dumping, reduction, security and remediation. Supervisors shall be responsible for the safety of all personnel and equipment to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. Supervisors will be responsible for collection of daily personnel and equipment time logs, and their distribution to the Company designated representative with a copy given to the government. Supervisors will be responsible for collecting load /haul tickets and daily load/haul logs from haul truck operators. Inspection tower personnel will complete the forms. Crew foremen will report to their designated supervisor. Foremen will be responsible to ensure work assignments received from their supervisor are completed to the requirements of the government task order. Foremen will be responsible for maintaining the daily personnel and equipment time logs. EQUIPMENT - Debris staging site equipment may include but is not limited to the following: • Excavators with thumb • Track type tractors with root rakes • Track type tractors with push blade • Farm type tractor with box blade • Motor grader • Rubber tire loader • Tub grinder • Brush chipper • Air curtain burner All equipment will meet current safety standards. MAINTENANCE /FUEL VEHICLES AND PERSONNEL - Maintenance /fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance /fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. HAND CREWS - 1 — 2 laborers with sufficient hand tools will accompany each piece of heavy equipment. DEBRIS STAGING SITE KEY STEPS - The following information will be utilized to create a location specific site management plan and site safety plan to accompany this plan. SITE ACCESS - Separate points of ingress and egress should be established if possible. Temporary acceleration and deceleration lanes should be established adjacent to the primary road leading to and from site access points, if approved by Government and appropriate authority having jurisdiction over primary road right - of -way. All temporary roads leading to and through the debris - staging site should be constructed and maintained for all weather use (i.e. — rock laid roads). INSPECTION TOWERS - Inspection towers shall be constructed to facilitate observation and quantification of debris hauled for storage at debris staging sites. No less than two inspections towers should be utilized at each debris- staging site. One tower at point of ingress for use by company inspector and Government inspector, one tower at point of egress to ensure all debris hauling trucks are in fact empty upon leaving the site, one tower may be utilized if ingress and egress point is the same. The egress tower should be manned by at least a representative of The Company. An example blueprint, construction of, and design of a typical inspection tower for USACE operations is attached at the end of this plan. TRAFFIC CONTROLS - Traffic control personnel, with appropriate traffic control safety equipment, will be stationed at the ingress observation tower to maintain vehicular and pedestrian traffic control. Additional traffic control personnel will be stationed throughout the site, as needed, to enforce proper dumping and prevent personal injury to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. CLEARING AND GRADING - Clearing and grading of debris staging sites will be accomplished, to the level required, in accordance with the site management plan and task order from the Government. ENVIRONMENTAL PROTECTION - The Company's "Environmental Protection Plan ", which incorporates such issues as erosion control, hazardous and toxic wastes, dust and smoke control (Clean Water Act, Storm Water Act, Resource Conservation and Recovery Act, Superfund Amendments and Reauthorization Act and others), is incorporated in full by attachment at the end of this plan. Environmentally sensitive areas (i.e. — wetlands, habitat, historical sites, etc.) within, or in proximity to, a debris staging site, will be avoided, designated as sensitive, protected, and access restricted to the extent possible, from adverse impact. Activity within environmentally sensitive areas will be prohibited. All requirements of pertinent environmental standards will be complied with. DEBRIS STORAGE AREAS - Debris will be segregated into 5 main areas of concern as follows unless otherwise instructed by the Government. • Vegetative debris - Vegetative debris will be cleaned of C &D debris to the extent possible to facilitate compliance with requirements for reduction of vegetative debris. • Construction and Demolition (C &D) Debris - C &D debris will be dampened prior to dumping and periodically as needed, to comply with Local, State and Federal EPA standards. • Recyclable /salvage - Recyclable /salvageable materials will be stock piled in accordance with Government task order. • White goods - White goods will be stock piled in accordance with Government task order. • Hazardous and /or toxic wastes (HTW) - HTW will be segregated and stored in a Government approved containment area. All site personnel will receive a safety briefing regarding operations involving HTW to prevent personal injury and ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. HTW containment site perimeter will be posted and secured for personnel safety. An example template for Construction & Design of HTW containment site is attached at the end of this plan. SAFETY PRECAUTIONS Water Trucks - The required number of water trucks will be stationed at each debris- staging site. Water trucks will be utilized to reduce the threat of friable materials from C &D debris being released into the atmosphere. Water trucks will be utilized to reduce the threat of fire from all types of debris. If necessary, water trucks will be utilized in fire suppression operations. Water trucks will be utilized to dampen areas, including temporary roadways, to suppress dust from trucks entering and leaving the debris - staging site. Fire Extinguishers - Fire extinguishers will be located throughout each debris- staging site as required by the site management plan, site safety plan, OSHA requirements and government task order. All debris staging site personnel will be trained in incipient fire suppression operations and safety procedures, to include operation of fire extinguishers and water trucks and to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. DEBRIS SEGREGATION This section discusses the guidelines for debris segregation not already discussed previously in this plan Street /road level segregation. All foremen will direct debris removal personnel to segregate debris into five areas: 1) vegetative debris; 2) C &D debris; 3) recyclable /salvageable materials; 4) white goods; 5) HTW. Segregation of debris at the street /road level will not take precedence over completing street /road debris removal operations in a safe and rapid manner. All personnel conducting debris segregation at the street /road level will receive a safety briefing on potential hazards and injury prevention to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. DEBRIS SEGREGATION AT STAGING SITES - Staging site supervisors will ensure that all debris haul operators deposit debris in areas designated for the type debris hauled. Debris hauled to staging sites in mixed loads will be segregated by heavy equipment when possible and by hand crew when necessary. Vegetative debris will be placed into two separate piles. The first pile (pile one) will be the dumping point until a sufficient quantity has been accumulated to commence a continuous reduction operation. Pile two will be started and accumulated until the reduction of the pile one has been completed. At which time, dumping of vegetative debris on pile two will cease and pile one will be replenished. This rotation will continue until the task is completed. All personnel involved in vegetative debris segregation operations will receive a safety briefing for all effected job to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. C &D debris will be placed into one or more piles, as required, to reduce the threat of a fire conflagration until it is reduced or disposed. The Company will consult with the government, local fire officials and pertinent environmental officials regarding the requirements for stock piling of C &D debris. White goods will be segregated, as required by the government task order. White goods will be placed and stored until instructed by the government as to its final disposition. Salvageable /recyclable materials will be segregated, as required by the government task order. Salvageable /recyclable materials will be placed and stored until instructed by the government as to its final disposition. HTW will be segregated and stored in a Government approved containment area. All site personnel will receive a safety briefing regarding operations involving HTW. The HTW containment site perimeter will be posted and secured for personnel safety and to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan as well as the Corporate Environmental Protection Plan (EPP). HTW will be placed and stored until instructed by the government as to its final disposition. DEBRIS REDUCTION This section discusses guidelines to be followed during debris reduction operations not already addressed in this plan. If required by a government task order or notice -to- proceed, night operations may be conducted. Night operations shall be limited to reduction of debris by burning. Night operations shall only be conducted upon a determination by the Company Safety Officer, and concurrence by the government, that such operations can be conducted in a safe manner. GRINDING and/or CHIPPING OPERATIONS- Grinding and /or chipping operations will be accomplished on all vegetative debris, not reduced by burning operations. Grinding and/or chipping operation is the preferred method of reduction for vegetative debris to accomplish environmental resource conservation through recycle /salvage of wood chips. Although this operation is preferred for environmental purposes, it is, however, the most time consuming and costly reduction operation due to material handling and haul disposal costs after grinding and /or chipping operations have been accomplished. Grinding and /or chipping operations of C &D materials are prohibited by and within numerous jurisdictions. Grinding and /or chipping operations will be accomplished on the type of debris (vegetative and /or C &D) as directed by government task order. Grinding and/or chipping of vegetative debris will be accomplished on the piles of vegetative debris as set out below. Vegetative debris will be placed into two separate piles. The first pile (pile one) will be the dumping point until a sufficient quantity has been accumulated to commence a continuous reduction operation. Pile two will be started and accumulated until the reduction of the pile one has been completed. At which time, dumping of vegetative debris on pile two will cease and pile one will be replenished. This rotation will continue until the task is completed. All personnel involved in vegetative debris grinding and /or chipping operations will receive a safety briefing for all effected job functions. A track -type tractor with blade or a rubber tire loader will pick -up, and stockpile chips for temporary storage. Chips will be loaded out and hauled to a final disposal site as quickly as possible to reduce the threat of a fire conflagration. All appropriate fire protection measures will be established and maintained in accordance with the site management plan, site safety plan and the government task order. Water trucks will be utilized to reduce the threat of fire from all types of debris. If necessary, water trucks will be utilized in fire suppression operations. Fire Extinguishers - Fire extinguishers will be located throughout each debris - staging site as required by the site management plan, site safety plan, OSHA requirements and government task order. All grinding and/or chipping operations personnel will be trained in incipient fire suppression operations and safety procedures, to include operation of fire extinguishers and water trucks to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. MAINTENANCE /FUEL VEHICLES AND PERSONNEL - Maintenance /fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance /fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. DEBRIS DISPOSAL Debris disposal is the pre - planned, pre- approved operation of placing debris in its final resting - place. Debris disposal operations can be segmented into three distinct operations: Haul to and tip at debris disposal site Physical operation of debris disposal site Augmentation of debris disposal site permanent staff and equipment DISPOSAL SITE (S) - A disposal site may be a dump and/or a landfill owned and operated by private or public sectors. Non - burnable debris will be disposed only at a dump and /or landfill designated to receive materials other than toxic hazardous waste. EQUIPMENT - Debris disposal hauling equipment will include, but not limited to: 16 -30 cubic yard dump trucks 30 -100 cubic yard tractor - trailers or other such haulers as the government may direct. Past experience has shown that the farther the haul distance, larger capacity trucks are more effective. All haul truck beds shall be equipped with tailgates constructed of materials that will safely contain debris, allow each haul truck to be loaded to it's capacity and also allow rapid dumping of debris from the bed. Any haul truck bed that has or will have vertical extensions installed, will comply with the following restrictions. • Disposal haul truck bed extensions shall comply with all applicable Local, State and Federal laws. • Bed extensions, when installed, will be located and secured to the front -end, left side and right side of the bed. • Bed extensions shall not extend beyond 24 inches above the manufacturers bed height. • Bed extensions will be constructed of not less than 2 "x6" lumber. All disposal trucks shall be pre- measured and accepted by the government before being utilized in debris removal operations. MAINTENANCE /FUEL VEHICLES AND PERSONNEL - Maintenance /fuel vehicles will be assigned and manned as needed to provide an adequate supply of fuel to maintain equipment operations. Maintenance /fuel vehicles will be assigned and manned as needed to provide all required field maintenance to ensure equipment operations. SAFETY - All supervisors and/or foremen will utilize the check sheet provided by the Company Safety Officer to ensure all safety equipment is maintained and operable on all debris disposal hauling equipment and to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. OPERATIONS - All field supervisors shall ensure that all debris disposal- hauling operators are licensed and/or certified to operate required equipment. All debris disposal operators will be given area maps designating assignment /authorized areas of operations as well as transport routes designated and /or approved by the Government. All debris disposal haul operators shall visibly display colored signs provided by the Company and, if applicable, the Government. The Company signs are magnetic signs to be placed on the driver and passenger doors of the vehicle cab. Any signs provided by the government will be displayed on both sides of the forward most section of the vehicle bed, unless otherwise directed by the government task order. All signs will be removed from the exterior of the vehicle, at close of business each day and secured by the driver to prevent theft or loss. Signs will be replaced on the vehicle at the beginning of the workday. Colored paper signs /passes will be displayed in the driver's side windshield of each vehicle. The color of the sign/pass is subject to change, without notice, to ensure quality control measures regarding authority to exit work sites and enter disposal site(s). All debris disposal haul operators shall maintain the numbered debris hauling /transportation documentation/verification form DRC- DM -12. Each form contains directions, which should be followed. All supervisors will be responsible to ensure that all employees utilizing and /or inputting information on the form are procedurally trained. It will be each supervisor's responsibility to maintain a supply of the required number of forms. Forms will be distributed by supervisors /foremen to debris disposal haul operators during loading operations and after completing Section 1 of form DRC- DM -12. All debris disposal operators will maintain daily ticket/haul records to be turned into field supervisors, with copies of load tickets at close of business each day. DEBRIS STAGING SITE RESTORATION Remediation of Debris Staging Sites is the process of returning the site to pre -use, and in some cases, pre -event condition. Debris Staging Site Restoration is performed in four primary phases. • Pre-use inspection and documentation • Operational Environmental Protection • Closure Procedures • Final inspection, release, and acceptance of Government and/or Landowner Each Debris Staging Site will require inspection prior to use, for the following: • Existing topography • Existing vegetation (grass, shrubs, trees) • On -site or near -site water sources • Existing structure and their current condition • Any other distinguishing characteristics such as hazardous and/or non - hazardous materials stored on site When required, a basic Environmental Impact Statement, in accordance with the company's Environmental Protection Plan shall be accomplished. Documentation - A narrative description shall be prepared for each site. Sketches and/or drawings (basic) shall be produced to illustrate the current condition of the site and its contents, as well as content location. Still photographs or video will be taken of each site, both ground level and aerial, to additionally illustrate the pre - use condition of the site and its contents. Environmental Sampling to include: • Random soil samples, surface and sub - surface, my be taken and sealed in containers for comparison with post -use samples taken at the time of site closure when possible contamination is evident. • Prior to sealing these samples, a small portion of each sample will be field tested to determine the presence of contaminants prior to use of the site. • On -site and off -site samples will be taken of any nearby water source. • Water source samples will be stored and tested using the criteria stated above. • Samples of both water and soil will be taken in accordance with the above standards after operations have ended (post use samples). • Post use samples and pre -use samples will be tested in the Corporate Laboratory and /or another Certified Laboratory to determine the presence of contaminants. Should contaminants be identified in the pre -use field test, a determination of whether or not a particular site or area of a site should be utilized will need to be made by DRC Senior Management and the client representative. Should contaminants be identified in post use test results that were not present in pre -use test results, remediation of the site or area of the site will be accomplished in accordance with Federal, State and local regulations as well as current industry standards. OPERATIONAL ENVIRONMENTAL PROTECTION - All work performed at and /or in relation to a debris - staging site will be performed in a skilled and workman -like manner. All debris staging site operations shall be conducted in accordance with the Company's Environmental Protection Plan and to ensure compliance with the Corporate Accident Prevention Plan as part of the Corporate Safety Plan. CLOSURE PROCEDURES - Pre -use inspection and documentation information shall be utilized as a guide to restore each site to pre -use condition. REMOVAL OF DEBRIS - Debris residue, not taken to the appropriate disposal site during debris disposal operations, shall be collected, recorded and hauled to the appropriate disposal site. DRC or a licensed hazardous waste remediation company shall be retained to accomplish the removal of all hazardous and/or toxic waste from each site, if not already accomplished under separate agreement by the Government. REMOVAL OF TEMPORARY STRUCTURES - All temporary structures such as fencing, inspection towers, temporary offices, sanitary facilities, etc., shall be removed from each site. LANDSCAPE OPERATIONS - Each site shall be graded, as required to return the topography to pre -use elevations, unless otherwise directed by Government task order. Each site will be restored to pre -use condition by seeding, fertilizing and laying of straw as well as replacement of agreed -upon shrubs and /or trees. CLOSURE DOCUMENTATION - The procedures described in Section F3 of this plan shall be followed for closure documentation. FINAL INSPECTION, RELEASED AND ACCEPTANCE OF GOVERNMENT AND /OR LANDOWNER - DRC' Senior Management, the Supervisor responsible for a particular site, the Governments Representative and if applicable, the landowner shall constitute an inspection team. The Company Supervisor responsible for the applicable site shall have, for examination by all Inspection Team members, the documentation package to include pre -use and closure inspection documentation as well as all chronological documentation created during the operational period. After all inspection team members accept the post - closure condition of each site, a release and hold - harmless for the Company shall be signed by the Government and/or landowner, releasing DRC of any further responsibility and liability. HEALTH, SAFETY & ENVIRONMENTAL MANUAL November 2015 p HEALTH, SAFETY & ENVIRONMENTAL MANUAL November 2015 TABLE OF CONTENTS TABLEOF CONTENTS ...................................................................................................................... .............................35 ACCESSTO MEDICAL RECORDS ................................................................................................... .............................37 AERIALLIFTS ..................................................................................................................................... .............................43 ASBESTOS AWARENESS & MANAGEMENT ............................................................................... .............................45 ASSURANCE EQUIPMENT GROUNDING CONDUCTOR PROGRAM ..................................... .............................48 BENZENEAWARENESS .................................................................................................................... .............................50 BLOODBORNEPATHOGENS .......................................................................................................... .............................53 CADMIUM AWARENESS, MANAGEMENT & MAINTENANCE WORK ................................. .............................59 COMPANY SAFETY STANDARDS .................................................................................................. .............................62 CONFINED SPACE ENTRY PROGRAM ......................................................................................... .............................70 CRANEOPERATIONS ....................................................................................................................... .............................79 DEMOLITION .................................................................................................................................... ............................... 83 DISCIPLINARY POLICY .................................................................................................................... .............................88 ENVIRONMENTAL MANAGEMENT PLAN ................................................. ............................... ............................100 FIRE EXTINGUISHERS & FIRE PREVENTION ........................................... ............................... ............................110 FORKLIFTS & COMPANY OWNED EQUIPMENT ..................................... ............................... ............................117 HAND & PORTABLE POWER TOOLS ...................................................................................... ............................... 122 HAZARD COMMUNICATION PROGRAM .................................................... ............................... ............................126 HAZARDOUS WASTE OPERATIONS & EMERGENCY RESPONSE ....... ............................... ............................132 HEAT & COLD ILLNESS PREVENTION ....................................................... ............................... ............................136 HYDROGEN SULFIDE SAFETY PROGRAM ............................................................................ ............................... 141 INCIDENT INVESTIGATION & REPORTING ............................................. ............................... ............................149 LADDERS & SCAFFOLDING SAFETY POLICY ........................................... ............................... ............................152 LEADABATEMENT ...................................................................................................................... ............................... 155 LINE CLEARANCE TREE TRIMMING ....................................................................................... ............................... 165 LOCKOUT TAGOUT ....................................................................................... ............................... ............................170 NOISE EXPOSURE / HEARING CONSERVATION PROGRAM ........................................... ............................... 176 PERSONAL PROTECTIVE EQUIPMENT (PPE) ......................................... ............................... ............................179 PROCESS SAFETY MANAGEMENT PROCEDURES .............................................................. ............................... 182 RESPIRATORY PROTECTION PROGRAM ................................................. ............................... ............................185 RIGGING & MATERIAL HANDLING ............................................................. ............................... ............................193 SPILL PREVENTION AND RESPONSE PROGRAM ................................... ............................... ............................197 SUBCONTRACTOR MANAGEMENT ........................................................................................... .............................. - 2- TRENCHING, SHORING & EXCAVATIONS ............................................................................ .............................. - 12- WELDING, CUTTING & COMPRESSED GAS CYLINDERS .................................................. .............................. - 14- ACCESS TO MEDICAL RECORDS The purpose of this program is to provide employees and their designated representative(s), a right of access to relevant exposure and medical records and to provide representatives of the Assistant Secretary a right to access to these records in order to fulfill responsibilities under the Occupational Safety and Health Act. 1.0 DEFINITIONS A. Access— means the right and opportunity to examine and copy B. Analysis Using Exposure or Medical Records — means any compilation of data, or any research, statistical or other study based at least in part on information collected from individual employee exposure or medical records or information collected from health insurance claims records, provided that either the analysis has been reported to DRC Emergency Services, LLC or no further work is currently being done by the person responsible for preparing the analysis. C. Designated Representative — means any individual or organization to which an employee gives written authorization to exercise a right of access. For the purpose of access to employee exposure records and analysis using exposure or medical records, a recognized or certified collective bargaining agent shall be treated automatically as a designated representative without regard to written employee authorization. D. Employee — means a current employee, a former employee, or an employee being assigned or transferred to work where there will be exposure to toxic substances or harmful physical agents. In the case of a deceased or legally incapacitated employee, the employee's legal representative may directly exercise all the employee's rights under this section. E. Employee Exposure Records — means a record containing any of the following kinds of information concerning employee exposure to toxic substances or harmful physical agents: - Environmental (workplace) monitoring or measuring, including personal, area, grab, wipe, or other form of sampling, as well as related collection and analytical methodologies, calculations, and other background data relevant to interpretation of the results obtained: - Biological monitoring results which directly assess the absorption of a toxic substance or harmful physical agent by body systems (e.g., the level of a chemical in the blood, urine, breath, hair, fingernails, etc.), but not including results which assess the biological effect of a substance or agent or which assess an employee's use of alcohol or drugs; - Material safety data sheets indicating that the material may pose a hazard to human health; or, - In the absence of the above, any other record which reveals the identity (e.g. chemical, common, or trade name) of a toxic substance or harmful physical agent. F. Employee Medical Record — means a record concerning the health status of an employee which is made or maintained by a physician, nurse, or other health care personnel, or technician, including: - Medical and employment questionnaires or histories (including job description and occupational exposures) - The results of medical examinations (pre - employment, pre- assignment or periodic) and laboratory tests (including X -ray examinations and all biological monitoring), - Medical opinions, diagnoses, progress notes and recommendations, - Descriptions of treatments and prescriptions, and - Employee medical complaints. G. Employee Medical Record — does not include the following: - Physical specimens (e.g. blood or urine samples) which are routinely discarded as a part of normal medical practice, and are not required to be maintained by other legal requirements. - Records concerning health insurance claims if maintained separately from DRC Emergency Services, LLC's medical program and its records, and not accessible to DRC Emergency Services, LLC by employee name or other direct personal identifier (e.g. social security number, payroll number, etc.) or - Records concerning voluntary employee assistance programs (alcohol, drug abuse, or personal counseling programs) if maintained separately from DRC Emergency Services, LLC's medical program and its records. H. Company — means the current Company, a former Company, or a successor Company. Exposure or Exposed — means that an employee is subjected to a toxic substance or harmful physical agent in the course of employment through any route of entry (inhalation, ingestion, skin contact or absorption, etc.) and includes past exposure and potential (e.g. accidental or possible) exposure, but does not include situations where DRC Emergency Services, LLC can demonstrate that the toxic substance or harmful physical agent is not used, handled, stored, generated or present in the workplace in any manner different from typical non - occupational situations. J. Record — means any item, collection or grouping of information regardless of the form or process by which it is maintained (e.g. paper document, microfiche, microfilm, X -ray film, or automated data processing). K. Specific Written Consent — means a written authorization containing the following: - The name and signature of the employee authorizing the release of medical information. - The data of the written authorization. - The name of the individual or organization that is authorized to release the medical information. - The name of the designated representative (individual or organization) that is authorized to receive the release information. - A general description of the medical information is authorized to be released. - A general description of the purpose for the release of the medical information, and - A date or condition upon which the written authorization will expire (if less than one year). - A written authorization — does not operate to authorize the release of medical information not in existence on the date of written authorization, unless this is expressly authorized, and does not operate for more than one year from the date or written authorization. - A written authorization may be revoked in writing prospectively at any time. L. Toxic Substance or Harmful Physical Agent — means any chemical substance, biological agent (bacteria, virus, fungus, etc.) or physical stress (noise, heat, cold, vibration, repetitive motion, ionizing and non - ionizing radiation, hypo- or hyper baric pressure, etc.) which: - Is regulated by any Federal law or rule due to a hazard to health, - Is listed in the latest printed edition of the National Institute for Occupational Safety and Health (NIOSH) Registry of Toxic Effects of Chemical Substances (RTECS), - Has yielded positive evidence of an acute or chronic health hazard in human, animal or other biological testing conducted by, or known to, DRC Emergency Services, LLC, or - Has material safety data sheet available to DRC Emergency Services, LLC indicating that the material may pose a hazard to human health. 2.0 PRESERVATION OF RECORDS A. Unless a specific occupational safety and health standard provides a different period of time, each Company shall assure the preservation and retention of records as follows: - Employee Medical Records — Each employee medical record shall be preserved and maintained for at least the duration of employment plus thirty (30) years, except that health insurance claims records maintained separately from DRC Emergency Services, LLC's medical program and its records need not be retained for any specified period. - Employee Exposure Records — Each employee exposure record shall be preserved and maintained for at least thirty (30) years, except that: 1. Background data to environmental (workplace) monitoring or measuring, such as laboratory reports and worksheets, need only be retained for one (1) year so long as the sampling results, the collection methodology (sampling plan), a description of the analytical and mathematical methods used, and a summary of other background data relevant to interpretation of the results obtained, are retained for at least thirty (30) years; and 2. Material safety data sheets and records concerning the identity of a substance or agent need not be retained for any specified period as long as some record of the identity (chemical name if known) of the substance or agent, where it was used, and when it was used is retained for at least thirty (30) years. B. Nothing in this section is intended to mandate the form, manner, or process by which DRC Emergency Services, LLC preserves a record so long as the information contained in the record is preserved and retrievable, except that x -ray films shall be preserved in their original state. 3.0 GENERAL ACCESS A. Whenever an employee or designated representative requests access to a record, DRC Emergency Services, LLC shall assure that access is provided in a reasonable time, place and manner, but in no event later than fifteen (15) days after the request for access is made. B. Whenever an employee or designated representative requests a copy of a record, DRC Emergency Services, LLC shall, within the period of time previously specified, assure that either: - A copy of the record is provided without cost to the employee or representative. - The necessary mechanical copying facilities (e.g. photocopying) are made available without cost to the employee or representative for copying the record, or - The record is loaned to the employee or representative for a reasonable time. C. Whenever a record has been previously provided without cost to an employee or designated representative, DRC Emergency Services, LLC may charge reasonable, non - discriminatory administrative costs (i.e. search and copying expenses but not including overhead expenses) for a request by the employee or designated representative for additional copies of the record, except that: - DRC Emergency Services, LLC shall not charge for an initial request for a copy of new information that has been added to a record which was previously provided; and - DRC Emergency Services, LLC shall not charge for an initial request by a recognized or certified collective bargaining agent for a copy of an employee exposure record or an analysis using exposure or medical records. D. Nothing in this section is intended to preclude employees and collective bargaining agents from collectively bargaining to obtain access to information in addition to that available under this section. 4.0 EMPLOYEES & DESIGNATED REPRESENTATIVE ACCESS A. Employee Exposure Records — DRC Emergency Services, LLC shall, upon request, assure the access of each employee and designated representative to employee exposure records relevant to the employee. For the purpose of this section, exposure records relevant to the employee consist of: - Records of the employee's past or present exposure to toxic substances or harmful physical agents, - Exposure records of other employees with past or present job duties of working conditions related to or similar to those of the employee, - Records containing exposure information concerning the employee's workplace to working conditions, and - Exposure records pertaining to workplaces or working conditions to which the employee is being assigned or transferred. B. EMPLOYEE MEDICAL RECORDS - DRC Emergency Services, LLC shall, upon request, assure the access of each employee -to- employee medical records of which the employee is the subject. - DRC Emergency Services, LLC shall, upon request, assure the access of each designated representative to the employee medical records of any employee who has given the designated representative specific written consent. - Whenever access to employee medical records is requested, a physician representing DRC Emergency Services, LLC may recommend that the employee or designated representative: 1. Consult with the physician for the purpose of reviewing and discussing the records requested, 2. Accept a summary of material facts and opinions in lieu of the records requested, or 3. Accept release of the requested records only to a physician or other designated representative. - Whenever an employee requests access to his or her employee medical records, and a physician representing DRC Emergency Services, LLC believes that direct employee access to information contained in the records regarding a specific diagnosis of a terminal illness or a psychiatric condition could be detrimental to the employee's health, DRC Emergency Services, LLC may inform the employee that access will only be provided to a designated representative of the employee's request for direct access to this information only. Where a designated representative with specific written consent requests access to information so withheld, DRC Emergency Services, LLC shall assure the access of the designated representative to this information, even when it is known that the designated representative will give the information to the employee. - Nothing in this section precludes a physician, nurse or other responsible health care personnel maintaining employee medical records from deleting from requested medical records the identity of a family member, personal friend, or fellow employee who has provided confidential information concerning an employee's health status. C. ANALYSIS USING EXPOSURE OR MEDICAL RECORDS - DRC Emergency Services, LLC shall, upon request, assure the access of each employee and designated representative to each analysis using exposure or medical records concerning the employee's working conditions or workplace. - Whenever access is requested to an analysis which reports the contents of employee medical records by either direct identifier (name, address, social security number, payroll number, etc.) or by information which could reasonably be used under the circumstances indirectly to identify specific employees (except age, height, weight, race, sex, date of initial employment, job title, etc.), DRC Emergency Services, LLC shall assure that personal identifiers are removed before access is provided. If DRC Emergency Services, LLC can demonstrate that removal of personal identifiers from an analysis is not feasible, access to the personally identifiable portions of the analysis need not be provided. 5.0 OSHA ACCESS A. DRC Emergency Services, LLC shall, upon request, assure the immediate access of representatives of the Assistant Secretary of Labor for Occupational Safety and Health to employee exposure and medical records and to analysis using exposure or medical records. Rules of agency practice and procedure governing OSHA access to employee medical records are contained in 29 CFR 1913.10. B. Whenever OSHA seeks access to personally identifiable employee medical information by presenting to DRC Emergency Services, LLC a written access order pursuant to 29 CFR 1913.10 (d), DRC Emergency Services, LLC shall prominently post a copy of the written access order and its accompanying cover letter for at least fifteen (15) working days. 6.0 TRADE SECRETS A. Nothing in this section precludes DRC Emergency Services, LLC from deleting from records requested by an employee or designated representative any trade secret data which discloses manufacturing processes, or discloses the percent of a chemical substance in a mixture, as long as the employee or designated representative is notified that information has been deleted. Whenever deletion of trade secret information substantially impairs evaluation of the place where or the time when exposure to a toxic substance or harmful physical agent occurred, DRC Emergency Services, LLC shall provide alternative information which is sufficient to permit the employee to identify where and when exposure occurred. B. Notwithstanding any trade secret claims, whenever access to records is requested, DRC Emergency Services, LLC shall provide access to chemical or physical agent identities including chemical names, levels of exposure, and employee health status data contained in the requested records. C. Whenever trade secret information is provided to an employee or designated representative, DRC Emergency Services, LLC may require, as a condition of access, that the employee or designated representative agree in writing not to use the trade secret information for the purpose of commercial gain and not to permit misuse of the trade secret information by a competitor, potential competitor or DRC Emergency Services, LLC. 7.0 EMPLOYEE INFORMATION A. Upon an employee's first entering into employment, and at least annually thereafter, DRC Emergency Services, LLC shall inform employees exposed to toxic substances or harmful physical agents of the following: - The existence, location and availability of any records covered by this section: - The person responsible for maintaining and providing access to records; and - Each employee's rights of access to these records. B. DRC Emergency Services, LLC shall make readily available to employees a copy of this standard and its appendices, and shall distribute to employees any informational materials concerning this standard, which are made available to DRC Emergency Services, LLC by the Assistant Secretary of Labor for Occupational Safety and Health. 8.0 TRANSFER OF RECORDS A. Whenever an employee is ceasing to do business, DRC Emergency Services, LLC shall transfer all records subject to this section to the successor Company. The successor Company shall receive and maintain these records. B. Whenever DRC Emergency Services, LLC is ceasing to do business and there is no successor Company to receive and maintain the records subject to this standard, DRC Emergency Services, LLC shall notify affected employees of their rights of access to records at least three (3) months prior to the cessation of DRC Emergency Services, LLC's business. C. Whenever DRC Emergency Services, LLC either ceases to do business and there is no successor Company to receive and /or maintain the records, DRC Emergency Services, LLC shall ensure that records are preserved for at least thirty (30) years by: - Transferring the records to the Director of the National Institute for Occupational Safety and Health ( NIOSH) if so required by a specific occupational safety and health standard; or - Notifying the Director of NIOSH in writing of the impeding disposal of records at least three (3) months prior to the disposal of the records. AERIAL LIFTS The purpose of this program is to ensure that all activities requiring the use of aerial lifts are conducted in a safe manner so as to minimize the risk to personnel and facilities. 1.0 GENERAL REQUIREMENTS A. Aerial lifts acquired for use on or after January 22, 1973 shall be designed and constructed in conformance with the applicable requirements of the American National Standards for "Vehicle Mounted Elevating and Rotating Work Platforms," ANSI A92.2 -1969. Aerial lifts acquired before January 22, 1973 which do not meet the requirements of ANSI A92.2 -1969, may not be used after January 1, 1976, unless they shall have been modified so as to conform to the applicable design and construction requirements of ANSI A92.2 -1969. B. Aerial lifts may not be "field modified" for uses other than those intended by the manufacturer provided that the modification has been certified in writing by the manufacturer or by any equivalent entity. Only trained, qualified and authorized employees may operate the Aerial Lifts. Operating and maintenance manuals shall be made available to each operator. 2.0 INSPECTIONS A. A visual inspection must be conducted prior to operating the aerial lift to ensure that all mechanical systems, fluid levels and safety equipment are securely in place. A log of such inspection must be maintained. Lift controls shall be tested each day prior to use to determine that such controls are in safe working condition. Tests shall be made at the beginning of each shift during which the equipment is to be used to determine that the brakes and operating systems are in proper working condition in accordance with the Operator's Manual, B. All Company operated Aerial Lifts shall be equipped with a reverse signal alarm audible above the surrounding noise level. Backing operations shall only be performed with a ground level signal person. 3.0 SAFE OPERATING PRACTICES A. All employees must wear a hard hat, safety glasses, and a high visibility vest during aerial operations. B. Employees shall always stand firmly on the floor of the basket and shall not sit or climb on the edge of the basket or use planks, ladders, or other devices for a work position. C. Approved fall protection shall be worn and a lanyard attached to the boom or basket when working from an aerial lift. D. When operating around lines rated at 50kV or below, a 10' minimum operating clearance shall be maintained between the lines and any part of the Aerial Lift or load. E. Boom and basket load limits specified by the manufacturer shall not be exceeded. 4.0 EMPLOYEE TRAINING A. All Aerial Lift operators must be trained in accordance with the manufacturer's operating and maintenance manual, the user's work instructions, and the requirements listed in this policy before operating. Training will also cover the understanding when fall protection is required, the correct procedures for maintaining, using, and inspecting fall protection systems and the proper means of controlling the work area around the equipment. B. The HSE Manager will maintain a written record of all training conducted by qualified 3 rd Party vendors including the name or other identify of the employee trained and the name & signature of the person conducting the training. Retraining is required when: - Changes in the workplace render previous training obsolete; - Changes in the type of fall protection and ladder safety or equipment renders training obsolete; - Inadequacies in the employee's knowledge or use of fall protection equipment indicate that the employee has not retained proper understanding or skill; or - Changes in codes and /or regulations render previous training obsolete. ASBESTOS AWARENESS & MANAGEMENT The purpose of this program is to provide information about asbestos, the potential health effects associated with exposure, and safety procedures that should be followed to reduce exposure and protect the health of employees. 1 IDENTIFYING ASBESTOS B0 I ,»®» C®» 3 L - «3/4- ,L21/2»- �SL� © ±®F"»G- 1/2 ±27L1/277,L7 3 L§ 1 /2 ± 27 6 .2 L 3 /4>>_ ±_ L L > ° ±7» 7± 0>> _>> °.3 /4» ® -0 1 >> 1® » ±° L- 3/4>>_ ±_ 1/2622 ±7 '/4» 1 /2 ± ®3 » a • - << - §0 i » ± ©L§ 7± o +_ a>>'§ -1/4»2._°§ G _3/4>>_±_ •- 730 ±K1 > 1L1/4 ±11�7±10§ G2G §- - ±° -G3 v -0 p0 x 1 7 >> °1!1 » ±° - 3 /4))-� ±- •- -«- 0 » 1 /27» 1 /40 © § -« )> 2 - 3/4>>_ +_ 1/2 +2,•.2.21 G L G G � >L� ' '- L L G �' L L L ,La» . G2G'§; »%40 2.0 HEALTH HAZARDS A. Exposure to asbestos can cause disabling respiratory diseases and several types of cancer. The main routes of exposure are inhalation and ingestion. Though Asbestos fibers cannot penetrate the skin, Asbestos has been shown to cause asbestosis, lung cancer, mesothelioma, and cancer of the stomach and colon. The majority of people who have died from asbestos exposure were exposed to very high concentrations of asbestos fibers at work and had little or no protection. These employees worked with asbestos regularly and for long periods of time. Examples include workers who held jobs in industries such as shipbuilding, mining, milling, and fabricating. Many of these workers were also smokers. B. The most dangerous exposure to asbestos is from inhaling airborne fibers. The body's defenses can trap and expel many of the particles. However, as the level of asbestos fibers increase many fibers bypass these defenses and become embedded in the lungs. The fibers are not broken down by the body and can remain in body tissue indefinitely. 3.0 GENERAL SAFETY PROCEDURES A. Everyone has probably been exposed to asbestos because it is so widely used. Asbestos materials are used in the manufacturing of heat - resistant clothing, automotive brake and clutch linings, and a variety of building materials including insulation, soundproofing, floor tiles, roofing felts, ceiling tiles, asbestos - cement pipe and fire - resistant drywall. Asbestos is also present in pipe and boiler insulation materials, pipeline wrap and in sprayed -on materials located on beams, in crawlspaces, and between walls. The health risks associated with asbestos are directly related to the amount and frequency of exposure. Decreasing exposure to asbestos will decrease the health risks associated with it. This can be done by following safe work practices and taking proper precautions. B. The following general precautions will reduce exposure and lower the risk of asbestos related health problems: - Avoid drilling, sawing, or using nails on asbestos materials that can release asbestos fibers. - Avoid sanding on floor tiles, ceiling tiles or adhesives that contain asbestos. - Use care not to damage asbestos when moving furniture, ladders, etc. - Avoid touching or disturbing asbestos materials on walls, ceilings, pipes, ducts, or boilers. - Report any damage, change in condition, or loose asbestos containing material to a supervisor. - All removal or repair work involving asbestos must be done by specially trained personnel. - Always handle asbestos wet to help prevent fibers from being released. - Always use an approved asbestos respirator when working with asbestos dust. - Avoid dusting, sweeping, or vacuuming asbestos dust with a standard vacuum cleaner that will put the fibers back into the air. - Air monitoring shall be conducted to ensure that no employee is exposed to an airborne concentration of asbestos in excess of 1.0 fiber per cubic centimeter of air (1 f /cc) in 30 minutes. The air quality (safety) is to be determined from breathing zone air samples. The samples shall be representative of the 8 -hour TWA and 30 minute short -term exposure. All measurements shall be documented. - Always post signs and labels in regulated areas to identify asbestos material, its location, and appropriate work practices which, if followed, will ensure that asbestos containing material (ACM) and /or presumed asbestos containing material (PACM) will not be disturbed. DRC Emergency Services, LLC shall ensure that signs & labels meet OSHA requirements. - The Onsite Supervisor shall limit access to regulated areas whenever airborne concentrations of asbestos are present. The limit shall comply with that of the TWA and /or excursion limit. The procedures shall indicate that access is limited to regulated areas. - When feasible, the Onsite Supervisor shall address engineering controls & work practices to reduce and /or maintain the exposure below time weighted average (TWA). This may include exhaust systems for hand tools, wet methods, clean -up procedures & PPE. PPE shall include, but not limited to, coveralls, gloves, head coverings, foot coverings, face shields & vented goggles. - If the time weighted average (TWA) and /or excursion limit is exceeded, a written program to reduce employee exposure shall be implemented to reduce employee exposures to below the TWA or below the excursion limit. - Note: When on multi- contractor worksites, DRC Emergency Services, LLC shall remove employees from any area adjacent to a Class I Asbestos jobsite if there is inadequate containment of asbestos materials or dust. 4.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC shall provide Asbestos awareness training for employees whose work activities may contact asbestos containing material (ACM) or presumed asbestos containing material (PACM), but do not disturb the ACM or PACM during their work activities. B. Additional training shall be provided to employees directly involved in Asbestos operations prior to or at the time of initial assignment & at least annually thereafter. The training program shall be done in a manner that the employee is able to understand & shall include health effects associated with exposure to asbestos. The training curriculum shall include written materials that are provided to all affected employees and shall be made readily available to the assistant Secretary of Labor for Occupational Safety and Health and the director of the National Institute for Occupational Safety and Health. C. Respirators shall be used in the following 4 circumstances; - Work Operations, - Work Practice Controls, - To Reduce Exposure, & - In Emergencies Response Procedures The respirator shall be provided at no cost to the employees and shall be chosen from those approved by NIOSH. D. DRC Emergency Services, LLC shall maintain records of training to include, dates of training, employees trained, sign -in sheets and signature of person providing training. ASSURANCE EQUIPMENT GROUNDING CONDUCTOR PROGRAM "GROUND FAULT CIRCUIT INTERRUPTER" The purpose of this program is to assure that DRC Emergency Services, LLC's "Grounding Conductor Program" covers all electrical cords, building and structural receptacles & equipment connected by electrical cord sets that are used by employees. 1.0 DEFINITIONS A. Ground Fault: refers to a receptacle or outlet as they are more commonly known, that detects if electrical current escapes from the intended flow. B. Circuit Interrupter: refers to an electrical outlet that will trigger an automatic shutoff or reset switch within the circuit flow to protect personnel from any escaping electricity. 2.0 ONSITE COMPANY REQUIREMENTS A. The Onsite Supervisor shall designate one or more competent persons to establish and maintain the requirements of this program in accordance with 1926.32(f). Any equipment that does not meet these requirements shall be prohibited from being used by Company employees. Damaged items shall not be used until repaired. B. The Onsite Supervisor shall ensure that a GFCI is provided for all electrical cords, receptacles, attachment caps and equipment connected by electrical cord sets. C. The Onsite Supervisor shall have available a copy of this written program at the job site for any affected employee, customer representative or government agency such as the Assistant Secretary. D. All equipment grounding conductors shall be tested for continuity & shall be electrically continuous. E. Each receptacle & attachment cap or plug shall be tested for correct attachment of the equipment grounding conductors. F. The equipment grounding conductor shall be connected to its proper terminal; - Before each use, - Before equipment is returned to service following any repairs, - Before placing back in service following an inspection due to possible damage, and - At intervals not to exceed 3 months, except that cord sets & receptacles which are fixed & not exposed to damage shall be tested at intervals not exceeding 6 months. - Tests performed as required by this program shall be recorded as to the identity of each receptacle, cord set, & cord & plug connected equipment that passed the test and shall indicate the last date tested or interval for which is was tested. Records shall be kept by means of logs, color- coding, or other effective means & shall be maintained until replaced by a more current record. These records shall be made available at the job site for inspection by any affected employees or Assistant Secretary. 3.0 EMPLOYEE TRAINING U Y U v° 1 »®a.i/2 000Yi- _ @G.2.21 ° @ +1063 y ± a > > 3 .2.3 « 3 � A. The proper use and inspections of all Ground Fault Circuit Interrupters; B. The GFCI's roll in the electrical system: If the electrical system is working properly, the GFCI reset switch remains "on" or in the open position indefinitely. If the GFCI outlet detects a loss of current, meaning electricity has found an alternate path, then the GFCI switches "off" in a matter of milliseconds to shutoff the flow of electricity; C. Minimum Distances: At a minimum, any outlet or switch within 5 -feet of a water source shall be equipped with GFCI protection. D. Equipment Inspections: daily visual inspection shall be conducted to determine any external defects or indications of internal damage prior to use. Inspections shall cover electrical cords, receptacles, attachment caps & any other equipment connected by electrical cord sets. Damaged items such as electrical cords with missing prongs or insulation damage shall be removed from service until properly repaired. 4.0 RECORDKEEPING Tests performed as required by this program shall be recorded as to the identity of each receptacle, electrical cord set & connected equipment that passed the test and shall indicate the last date tested or interval for which is was tested. This record shall be kept by means of logs, color- coding, or other effective means & shall be maintained until replaced by a more current record. These records shall be made available at the job site for inspection by the Assistant Secretary & any affected employees. BENZENE AWARENESS The purpose of this written program is to provide guidance to Company personnel towards implementing engineering and work practice controls to reduce employee exposure to benzene at or below the Permissible Exposure Limit (PEL). 1.0 GENERAL A. Benzene is a hydrocarbon that occurs naturally in petroleum crude oils and natural gas condensates and is an intermediate in petroleum processing commonly found in distillates, condensates and solvents. B. Benzene is toxic, colorless, flammable, aromatic odor and is not soluble in water. 2.0 HEALTH EFFECTS A. Acute health effects include: - Headache - Dizziness - Breathless - Drowsiness - Euphoric Feeling - Eye & Skin Irritation - Respiratory Irritation B. Chronic health effects may result in blood disorders: - Cancer (i.e., leukemia or anemia) 3.0 WORKPLACE EXPOSURE A. Company personnel may be required to work at customer sites where benzene is present. Locations where employees may be exposed to Benzene during theirjob functions may include, but not limited to petroleum refining sites, tank gauging and field maintenance areas. B. Benzene concentrations are usually greater in lighter crude oils and condensates. Benzene is also present in small percentages in gasoline and in many processing and cleaning fluids where it is used as an additive. It is also produced in various steps of hydrocarbon processing. C. Intermediate streams and products that may contain 0.1 percent or more of benzene and will be considered as a possible source of benzene exposure include: - Oils - Gasoline - Solvents - Distillates - Condensates D. In the event that personnel are required to perform any work in an area containing airborne concentrations of benzene in excess of one part of benzene per million parts of air (1 ppm) as an 8- hour time - weighted average (TWA), or a short term exposure limit (STEL) in excess of 5 ppm as averaged over any 15 minute period, a site specific written Benzene plan will be scheduled, developed and implemented prior to the start of the operation. The plan shall reflect the most recent exposure monitoring data and shall be made available to the Assistant Secretary, the Director, affected employees and designated employee representatives. 4.0 PROCEDURES A. Under normal operating conditions, benzene should not be present in hazardous airborne concentrations in customer facilities. Company personnel are prohibited from entering work sites posted as benzene regulated areas and shall obey posted "No Smoking" signs. DRC Emergency Services, LLC shall also make available Fire Extinguishers in designated benzene areas. If a customer site has hazardous airborne benzene concentrations, they should be identified by signs with the following warning: DANGER BENZENE CANCER HAZARD FLAMMABLE - NO SMOKING B. If an employee suspects that a benzene spill or leak has occurred, they must vacate the area immediately and notify the appropriate personnel at the customer facility. 5.0 DETECTING BENZENE A. A benzene spill or leak can be detected by: - Odor: Benzene has an aromatic, slightly sweet odor - Physical Symptoms: Benzene causes headaches, dizziness, drowsiness, and respiratory irritation - Monitor: For example, a personal gas monitor, worn by workers, that alarms if benzene is detected in dangerous concentrations 6.0 PERSONAL PROTECTIVE EQUIPMENT A. DRC Emergency Services, LLC shall provide PPE at no cost to all employees including but not limited to boots, gloves, sleeves, aprons, eye and face protection. B. Respiratory protection must be worn to prevent potential exposures to benzene when engineering controls or work practices are not feasible, or in emergencies. Respirators selected shall be NIOSH approved and shall be selected according to airborne concentrations of benzene or condition of use. C. Personal protective eyewear shall be provided and worn to prevent eye contact and limit dermal exposure to liquid benzene. 7.0 EMPLOYEE TRAINING & MEDICAL SURVEILLANCE A. Employee training will address Permissible Exposure Limits (PEL) and standards for reducing employee exposure. DRC Emergency Services, LLC will ensure employees are aware of a Customer's contingency plan and are informed of areas where benzene is used. B. A medical surveillance program shall be available for employees; Who are or may be exposed to benzene at or above the action level 30 or more days per year; Who are or may be exposed to benzene at or above the PELs 10 or more days per year; or Who have been exposed to more than 10 ppm of benzene for 30 or more days in a year prior to the effective date of the standard when employed by their current employer. BLOODBORNE PATHOGENS The purpose of this program is to establish DRC Emergency Services, LLC's written procedures for the elimination of a "reasonably anticipate exposure" of employees to infectious diseases, which are transmitted by blood and /or bodily fluids. 1.0 EXPOSURE DETERMINATION A. The Occupational Safety and Health Administration (OSHA) requires employees to perform an exposure determination concerning which employees are likely to be occupationally exposed to blood or other potentially infectious materials. B. The exposure determination is made regardless of the use of personal protective equipment whenever such equipment fails to protect the employee as intended. C. This exposure determination includes the listing of all job classifications in which any employee may become exposed, regardless of frequency of exposure. D. DRC Emergency Services, LLC will consider the below job classifications and /or positions, subject to exposure: - First Aid Responders; - Department Supervisors who are trained in First Aid; - Field Supervisors who have been trained in First Aid. - DRC Emergency Services, LLC Drivers who may have secondary first aid exposure; - Shop cleanup personnel who might assist in cleaning up of an area, which has been contaminated with blood 2.0 ENGINEERING AND WORK PRACTICE CONTROLS A. DRC Emergency Services, LLC expects all employees to exercise the practice of universal precautions at all times, whenever there is a possibility of exposure to blood, bodily fluids or other pathological or microbiological wastes containing blood or other potentially infectious materials. B. Impervious vinyl or latex gloves, located in the First Aid Kit, is available and shall be worn when examining, cleaning, and /or treating wounds; and cleaning contaminated instruments and equipment. C. Gloves are to be discarded into disposal container, which have the plastic liners, and red biohazard signs on the container. Supervisors should have a separate disposal container with plastic liner, for use on temporary job site locations. Whenever a box of gloves has been opened, it shall be packaged in a sealable plastic bag, and stored away from sources of direct sunlight, heat or dust. Unused gloves should be inspected and /or replaced on a quarterly basis. Unused gloves, which have not been re- bagged, shall be disposed of immediately. D. Running water, soap and paper towels shall be made available at each DRC Emergency Services, LLC work location. Hands should be washed and dried with the paper towels immediately after the gloves have been removed from the hands of the treating employee. Only white towels will be used when caring for an injury. E. On temporary job sites the facility's operator will designate the hand washing facilities. Follow prescribed disposal procedures. In the absence of running water or other appropriate hand washing facilities, DRC Emergency Services, LLC shall provide employees with appropriate antiseptic hand cleanser in conjunction with cloth /paper towels or antiseptic towelettes. Note: Clean unopened paper towels shall be available and stored away from sources of heat and dust to assist in the cleaning /sanitizing effort. Employees should replace all unused packages of paper towels whenever they have become accidentally opened; they have been crushed, soiled or the level of sterility has been compromised; or whenever they have been in storage for more than 30 days without use whichever occurs first. F. Sharps (i.e., broken glass, tops of cans, razor blades, etc.) containers are available in the shop area. Supervisors should use the sharps container provided by the facility while on temporary job sites, or store sharps on containers separate from ordinary trash. The container should be sealable or so constructed that sharps will remain secured inside the container once disposed. G. Eating, drinking, smoking, handling of contact lenses, applying cosmetics or lip balm, etc., is prohibited in work areas where there is a reasonable probability that exposure to a hazardous substance can occur in the area. Employees should immediately flush with clean running water, for at least fifteen (15) minutes, any exposed skin or mucous membrane, should exposure occur. H. Employees are prohibited from contacting blood or other infectious materials by mouth (i.e., for treatment of a snake bite, providing mouth to mouth breathing, etc.). I. Employees who are designated to clean an area which has been exposed to blood or other bodily fluid, will need to follow the below procedures for cleanup: - The area where employees will be treated is to be cleaned and will be washed with soap and water. It will be sprayed and wiped with a 1 part to 10 parts chlorine and water solution after cleaning. The chlorine solution must not be pre- mixed; it should be a fresh batch. - Where there has been contamination due to injury or other circumstances, all equipment or environmental surfaces shall be cleaned & decontaminated after contact with blood or other infectious materials. - Waste cans and pails in the restrooms or shop area will be lined with plastic bags, and will be cleaned and disinfected monthly by spraying them with the 1 to 10 parts bleach and water solution. - Broken glassware that may be contaminated will be picked up with forceps and placed in the sharps container. Small fragments will be picked up with wet paper towels, or swept up using a broom and dustpan. Employees should never use their hands, gloved or ungloved, to pick up sharps. Employees who will work offshore should avoid having any glass containers in their possession at any time. - Disposable towels, cloths or other materials will be used to limit laundry handling of contaminated articles. - Toilets, urinals, sinks, showers, waste cans and pails in the restrooms, located in areas where the program is in effect, will be maintained cleaned and disinfected by washing with soap and water, then sprayed with a 1 to 10 bleach and water solution and wiped dry. - Non -sharp waste, (bandages, swabs, dressings, etc.), that are not classified as "regulated waste" will be disposed of as domestic waste. - Non -sharp waste, which is heavily contaminated and therefore regulated by the standard, will be placed in red bags and red disposable containers, and collected for disposal. If outside contamination should occur, the bag will be placed in a second red closable container. Bags and container will display the biohazard label. J. All procedures involving blood and other potentially infectious materials should be performed in such a manner as to minimize splash, spray, spattering, and generation of droplets. The use of engineering controls will be assessed on a periodic basis (contingent upon actual use), to determine continued effectiveness. 3.0 PERSONAL PROTECTIVE EQUIPMENT A. DRC Emergency Services, LLC will provide personal protective equipment, for the protection of the designated employee against infection to bloodborne pathogens, at no cost to the employee. Personal Protective Equipment provided by DRC Emergency Services, LLC includes: - Masks - Gloves - Face Shield - Eye Protection - Disposal Mouth Shields - Disposable Impermeable Apron B. PPE shall be used unless the employee temporarily declines to use under rare circumstances, in which case, the employee will be removed from the contaminated area or task. DRC Emergency Services, LLC shall repair and /or replace PPE as needed to maintain its effectiveness. C. PPE will be available in various sizes. Employees are responsible for selecting the size that offers the best fit. D. Cleaning: DRC Emergency Services, LLC will provide laundering, maintaining, and disposal of personal protective equipment: - If blood or other infectious materials penetrate the garment or bandage, then it should be removed as soon as possible. Contaminated laundry will be disposed of in red plastic bags displaying the biohazard label. - Personal protective equipment will be removed prior to leaving the work area and placed in appropriately designated areas. The employee who last used it should clean it. - Gloves will be worn when it can be anticipated that the employee may have hand contact with blood, other potentially infectious materials, and when touching or handling contaminated items or surfaces. - Single use, disposable gloves should be replaced as soon as practical when contaminated, punctured, or when their ability to act as a barrier is compromised. - Masks and eye protection, or a face shield shall be worn whenever splashes, spray, spatter, or droplets of blood or other potentially infectious materials may be generated and eye, nose, and mouth contamination can be reasonably anticipated. - The disposable gloves, mask, apron, and glasses will be worn when cleaning up blood or other bodily fluids. - All PPE shall be stored in a clean re- sealable plastic bag away from sources of direct sunlight, heat or dust. Face shields and other eye protection should be inspected at least quarterly, and replaced if found to be defective or the protective integrity has otherwise been compromised. 4.0 HEPATITIS B VACCINATION A. The Hepatitis B vaccine (Recombivax) is made from yeast and cannot be infected with HIV or other bloodborne pathogens. It is given to employees who have not previously received the series. B. The complete series of HBV vaccination is 85 to 97 percent effective at protecting exposed individuals from getting HBV or becoming a carrier for 9 years or longer. C. A single dose of Hepatitis B Immune Globulin (HBIG) will be given within 7 days of exposure. D. The vaccine will be available at no cost to the employee. It will be available within ten days of the employee's initial assignment to work involving potential exposure. E. Prior to the HBV series, antibody testing will be performed by DRC Emergency Services, LLC's approved testing /treatment facility. The facility may be selected upon the advice of DRC Emergency Services, LLC's authorized physician. F. If employees do not choose immunization, they will sign the attached mandatory "Statement of Declination" G. Employees may initially decline immunization and choose to accept immunization at a later date under the same conditions as before. H. If routine immunization boosters are recommended at a future date, vaccine will be made available to employees at no cost to the employee. I. The immunization program will be under the supervision of the treating physician (or designee). J. Each employee's immunization status will be maintained in a confidential manner in his /her employee medical file. 5.0 POST EXPOSURE EVALUATIONS AND FOLLOW -UP A. If there is an exposure to blood or other potentially infectious materials, the employee will immediately have a medical evaluation performed under the direction of DRC Emergency Services, LLC's authorized physician. If exposed, follow these procedures: - Suspect that contamination has occurred. - Notify a co- worker to alert supervisory personnel of the exposure, if the exposed employee cannot achieve notification. - Proceed to the closest wash station and cleanse the affected area with mild soap and clean running water. - Identify the location where the incident occurred so it can be secured. - Identify the site and route of entry. - Identify the source individual; state his /her name, department, description and present location. - Request the Hepatitis B Vaccination within 24 hours of exposure if not already immunized. - Source blood shall be tested as soon as consent is obtained to determine HIV and HBV status. If consent is not obtained, this will be documented. If the source is known to be HIV or HBV positive, retest is not necessary. - The exposed employee will be informed of the source individual's test results or of their refusal to submit to such testing. - DRC Emergency Services, LLC will have testing performed on the source individual as soon as consent is obtained. If consent is not given for HIV testing, the specimen obtained from the exposed employee will be kept for 90 days. If the exposed employee decides to have a baseline test done within the 90 -day period, it will be completed as soon as possible after such decision. - The U.S. Public Health Service and an appointed physician will provide post exposure referral and treatment, as appropriate and as recommended. B. DRC Emergency Services, LLC appointed physician would counsel with the exposed employee and evaluate any reported illness. DRC Emergency Services, LLC appointed physician would provide a written opinion within fifteen (15) days stating: - Whether Hepatitis B vaccine is needed and if immunization has begun. - What post- exposure evaluation and follow -up is needed. - The employee has been informed of the results of the evaluation of any medical condition(s) resulting from exposure. - All other findings shall be held confidential and shall not be included in the report. 6.0 EMPLOYEE TRAINING A. Training will cover the different labels & signs that serve as warnings of infectious materials. DRC Emergency Services, LLC shall ensure that all employees with occupational exposure participate in a training program. B. DRC Emergency Services, LLC shall provide training at the time of initial assignment & annual training for all employees will be provided within 1 year of their previous training. C. A copy of the Exposure Control Plan shall be accessible to all employees in accordance with 29 CFR 1910.1020(e), and will be retained in the office of the HSE Manager as well as provided to any employee upon request within a reasonable time and manner. A. Training will include, but not be limited to: - Defining exposure - Labels and signs - Cleaning procedures - Universal precautions - Recognizing tasks which might result in exposure - Explanation of the use and limitations of work practice and engineering controls - Information on the types, selection, proper use, location, removal, handling, decontamination and disposal of personal protective equipment - Information on the Hepatitis B vaccination such as the safety benefits and methods of administering and availability - Information on how to report exposure incidents B. DRC Emergency Services, LLC shall establish and maintain an accurate record for each employee with occupational exposure in accordance with CFR 1910.1020. A record of training sessions will be prepared and maintained on site for a minimum of three years. The record will include: - The trainer's name - Date of Training - Names of Participants - Job title of Participants - Content of the training program, and applicable videos. C. A copy of the training records will be available to employees on request; to any person having written consent of the employee; and to the Assistant Secretary of Labor for OSHA and the Director of NIOSH (National Institute of Occupational Safety and Health). 7.0 RECORDKEEPING A. DRC Emergency Services, LLC will maintain all records related to this program at the main office. B. Accurate records for each employee with occupational exposure must be maintained for at least the duration of employment plus 30 years. The individual responsible for ensuring that these records are maintained is DRC Emergency Services, LLC's HSE Manager. Employees may have access to these records, within a reasonable period of time, upon request. DRC Emergency Services, LLC will not release any information pertaining to an employee's health condition to any third parties without the written authorization of the affected employee. C. All records pertaining to Hepatitis B vaccinations, and post exposure follow -up, shall also be maintained for a period of thirty years. These records will be available at main office (as mentioned under 7.0, A., above) for employee review should they be requested. D. DRC Emergency Services, LLC shall comply with the requirements involving the transference of records set forth in 29 CFR 1910.1020(h). CADMIUM AWARENESS, MANAGEMENT & MAINTENANCE WORK The purpose of this program is to provide information about Cadmium, the potential health effects associated with exposure, and safety procedures that should be followed to reduce exposure and protect the health of employees. 1.0 IDENTIFYING CADMIUM A. There are many substances that workers contact that may contain cadmium and have the potential to release fibers. Cadmium is a soft, blue- white, malleable, lustrous metal or a grayish -white powder. It is slowly oxidized by moist air to form cadmium oxide. Cadmium occurs in nature in ores, and is obtained as a by- product from the extraction, separation and recovery of those metals in refinery plants. B. If the presence of cadmium is suspected, always assume that it is a Cadmium containing material and have it analyzed. C. The Supervisor is responsible for communicating with the Customer Representatives and the safety manager the concerns pertaining to identifying work areas and surfaces, which pose potential exposure to cadmium. 2.0 HEALTH HAZARDS A. Exposure to Cadmium can cause disabling respiratory diseases and several types of cancer. The main routes of exposure are inhalation and ingestion, but the skin may absorb it. The primary adverse health effects, which have been observed, are lung cancer, prostate cancer, and kidney damage. The majority of people who have died from Cadmium exposure were exposed to very high concentrations of cadmium at work and had little or no protection. These employees worked with Cadmium regularly and for long periods of time. Examples include workers who held jobs in industries such as mining, metal manufacturing, and fabricating. Many of these workers were also smokers. B. The most dangerous exposure to Cadmium is from inhaling airborne particles. The body's defenses can trap and expel many of the particles. Inhaled Cadmium is more readily absorbed into the body than is ingested Cadmium. Intake of Cadmium by ingestion and skin absorption are considered to be of relatively less hazardous, but Cadmium may cause local skin or eye irritation. 3.0 GENERAL SAFETY PROCEDURES A. Everyone has probably been exposed to Cadmium because it is so widely used. A primary use for Cadmium metal is as an anticorrosive, electroplated onto steel. Cadmium may serve as an electrode component in alkaline batteries and may be used in alloys, silver solders, and welding. Cadmium exposures in general occur in refining and smelting operations. The health risks associated with Cadmium are directly related to the amount and frequency of exposure. Decreasing exposure to cadmium will decrease the health risks associated with it. This can be done by following safe work practices and taking proper precautions. B. The following general precautions will reduce exposure and lower the risk of Cadmium related health problems: - Avoid drilling, sawing, or using nails on cadmium materials that can release Cadmium particles. - Avoid grinding and abrasive activities on materials that contain Cadmium. - Use care not to damage Cadmium when moving equipment ladders, etc. - Report any damage, change in condition, or loose Cadmium containing material to a supervisor. - All removal or repair work involving Cadmium must be done by specially trained personnel. - Always use an approved Cadmium respirator when working with Cadmium dust. - Avoid dusting, sweeping, or vacuuming Cadmium dust with a standard vacuum cleaner that will put the particles back into the air. - Air monitoring shall be conducted to ensure that no employee is exposed to an airborne concentration of the Cadmium action level for workplace exposure, 2.5 micrograms per cubic meter of air (2.5 pg /m 3) calculated as an 8 -hour time - weighted average (TWA) exposure. - Always post signs and labels in regulated areas to identify Cadmium material, its location, and appropriate work practices which, if followed, will ensure that Cadmium containing material (CCM) and /or presumed Cadmium containing material (PCCM) will not be disturbed. DRC Emergency Services, LLC shall ensure that signs & labels meet OSHA requirements. - The Onsite Supervisor shall limit access to regulated areas whenever airborne concentrations of Cadmium are present. The limit shall comply with that of the TWA and /or excursion limit. The procedures shall indicate that access is limited to regulated areas. - When feasible, the Onsite Supervisor shall address engineering controls & work practices to reduce and /or maintain the exposure below time weighted average (TWA). This may include exhaust systems for hand tools, wet methods, clean -up procedures & PPE. PPE shall include, but not limited to, coveralls, respiratory protection, gloves, head coverings, foot coverings, face shields & vented goggles. - If the time weighted average (TWA) and /or SECAL is exceeded, a written program to reduce employee exposure shall be implemented to reduce employee exposures to below the TWA or below the excursion limit. 4.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC shall provide Cadmium awareness training for employees whose work activities may contact Cadmium containing material (CCM) or presumed Cadmium containing material (PCCM), but do not disturb the CCM or PCCM during their work activities. B. Additional training shall be provided to employees directly involved in Cadmium operations prior to or at the time of initial assignment & at least annually thereafter. The training program shall be done in a manner that the employee is able to understand & shall include health effects associated with exposure to Cadmium. The training curriculum shall include written materials that are provided to all affected employees and shall be made readily available to the assistant Secretary of Labor for Occupational Safety and Health and the director of the National Institute for Occupational Safety and Health. C. Respirators shall be used in the following 4 circumstances; - Work Operations, - Work Practice Controls, - To Reduce Exposure, & - In Emergencies Response Procedures ,» ®»- �•�L� ±® - L 3 /0 o0 ±a•1/0/4 L, 2 ± 1112 ± -, �± )> >>3 " ± §»»- L - } L 3 �4» Y2, ± -»2 01+3 G 0 ® ± 3 �4§ O.N I o) D. DRC Emergency Services, LLC shall maintain records of training to include, dates of training, employees trained, sign -in sheets and signature of person providing training. COMPANY SAFETY STANDARDS The purpose of this program is to educate & inform employees on DRC Emergency Services, LLC's Management Structure as well as how to recognize, avoid and prevent unsafe acts & conditions in the workplace. 1.0 COMPANY STRUCTURE AND EMPLOYEE QUALIFICATIONS A. DRC Emergency Services, LLC shall maintain a current Organizational Chart as well as a list of job titles and positions that detail minimum qualifications required to perform each role and job classification, which may be achieved through a combination of formal education and work experience. This information shall be made readily available to all Company Employees. B. In order to consistently provide a safe work environment for all employees, DRC Emergency Services, LLC shall also maintain procedures to ensure that documentation is acquired from employees as proof that they are qualified to perform their job duties. Proof of documentation that employees meet the qualifications of their job shall include, but not limited to, "Annual Test - Outs" & "Hands -On Evaluations" specific to job tasks requirements. C. Job specific training shall be provided for new or transferred employees. Company Employees shall receive training on the job tasks they perform on a regular basis. A competent person (Company Supervisor and /or Manager) shall verify that an employee is competent to perform their roles and responsibilities before being allowed to work independently. 2.0 RESPONSIBILITIES A. To achieve DRC Emergency Services, LLC's safety objectives, Management will comply with all applicable federal, state, local requirements and applicable industry standards and will be ultimately responsible for: - Conducting, documenting and participating in weekly and monthly scheduled safety meetings, - Ensuring Employees are trained on all Company Safety Policies, Procedures and Job Specific related tasks, - Ensuring training is documented and readily available for internal & external audits, and - Resolving safety related issues brought to their attention by Company personnel. B. Frontline Supervisors are responsible for providing Management with assistance towards enforcing Company safety standards including but not limited to: - Conducting, documenting and participating in weekly and monthly scheduled safety meetings, - Communicating any changes to Company safety policies, - Advising Client Representatives of all identified hazards in the workplace, - Resolving deficiencies and implementing safety suggestions at field locations, - Ensuring that all Company safety and regulatory requirements are adhered to by all personnel under their supervision, - Report and investigate all accidents, determine the source of the accident and implement corrective actions that will prevent recurrence in a timely manner C. DRC Emergency Services, LLC Employees are responsible for: - Attending and participating in monthly safety meetings, - Proactively participating in all Company required Safety, Regulatory and Job Specific training, - Utilizing the training they have received while performing any occupational related task, and - Adhering to all Company Safety Policies and Job Specific Procedures. 3.0 WORKING ALONE A. Prior to the start of any job task, a hazard assessment shall be conducted in order to effectively identify, address and implement necessary control measures to minimize risk associated with working alone. B. Employees shall carry a cellular phone as well as a two -way radio at all times while working alone. C. The Onsite Supervisor shall be responsible for verbally contacting the lone employee every hour or sooner based on determinations made during the risk assessment. If the Onsite Supervisor becomes unavailable to maintain verbal communications at scheduled intervals, he /she shall assign a backup communicator to the lone employee prior to being relieved of their duty. D. The following protocol shall be used in the event that a lone worker does not respond by cell phone or two -way radio after 3 attempts within a 15 minute period: - Land Operations: 1. Ca11911 2. Give Address & Location of Lone Worker 3. Dispatch a Company Representative to Location - Offshore Operations: 1. Notify Onsite Company Representative 2. Dispatch Field Vessel or Helicopter to Location 4.0 EQUIPMENT MAINTENANCE A. DRC Emergency Services, LLC shall maintain a current inventory list of machinery & equipment When new machinery or equipment is acquired, it shall be added to the inventory. B. Additionally, DRC Emergency Services, LLC shall maintain a preventative maintenance schedule based on manufacturer requirements and industry standards. Preventive maintenance performed on machinery or equipment shall be documented and retained for the life of the machinery or equipment. Defects observed in machinery or equipment shall be reported to a Company Supervisor or Manager and must be repaired or replaced before being used again. 5.0 ALTERNATIVE CUTTING TOOLS A. The objective of utilizing Alternative Cutting Tools is to reduce and /or eliminate the risk of employees being cut or injured by knifes or hand -held tool blades during cutting operations. B. Company Employees shall utilize one the following Alternative Cutting Tools during any hand -held cutting operation: - Self- Retracting Utility Knife, - Diagonal Cutting Pliers, or - Ratcheting PVC Cutter C. As part of DRC Emergency Services, LLC's Safe Work Practices, cutting gloves shall be utilized during any hand -held knife (cutting) operation. Note: It is imperative that the glove be the correct size. 6.0 MATERIAL & STORGE HANDLING (29 CFR 1926.250) A. Containers, bundles and boxes shall be stacked, blocked, and limited in height so that they are stable and secure against sliding, falling or collapse. B. Permanent aisles and passageways shall be kept clear to provide for the free and safe movement of material handling, equipment and /or employees. Where mechanical equipment is to be used, sufficient safe clearances shall be allowed for aisles, at loading docks, and through doorways. C. Materials stored on pallets shall not exceed four (4) pallets in height. If empty pallets are to be stored inside an enclosed storage area or warehouse, they shall be stacked no more than 6 feet in height. D. Non- compatible materials and chemicals shall be segregated in storage. 7.0 SANITATION (29 CFR 1926.51) A. DRC Emergency Services, LLC shall ensure that an adequate supply of potable water shall be provided in all places of employment. B. Outlets for non - potable water, such as water for industrial or firefighting purposes only, shall be identified by signs to indicate clearly that the water is unsafe and is not to be used for drinking, washing, or cooking purposes. C. DRC Emergency Services, LLC shall provide adequate washing facilities for employees engaged in the application of chemicals (e.g., paints, coatings, or in other operations where contaminants may be harmful to the employees). The wash facilities shall be in near proximity to the worksite and shall be equipped as to enable employees to remove any harmful chemicals. D. During any operational procedure that involves the use of chemicals, no employee shall be allowed to consume food or beverages in any restroom or area exposed to a toxic material. 8.0 SIGN, SIGNALS & BARRICADES (29 CFR 1926.200) A. During any operational task, the Site Supervisor shall ensure that all applicable hazard signs and symbols are visible at all times when work is being performed, and shall be removed or covered promptly when the hazards no longer exist. B. Danger signs shall be used only where an immediate hazard exists. C. Caution signs shall be used only to warn against potential hazards or to caution against unsafe practices. D. Construction areas shall be posted with legible traffic signs at points of hazard. E. Accident prevention tags shall be used as a temporary means of warning employees of an existing hazard, such as defective tools, equipment, etc. Note: Accident prevention tags shall not be used in place of, or as a substitute for, accident prevention signs. 9.0 HYDRO- BLASTING A. Prior to the start of any operation, the Operator shall conduct a pre -use inspection of the equipment to include visual inspections of high pressure hoses for defects, properly sized /rated end fittings and proper fluid levels and filters. B. Any defective machine, tool, material or equipment shall either be identified as being unsafe by tagging and /or locking the controls to render them inoperable or shall be physically removed from its place of operation. C. When utilizing hydro - blasting equipment, a pre - operational, operational, and post - operational hydro - blasting permit must be developed by DRC Emergency Services, LLC's onsite Supervisor performing the work. At minimum, the permit shall include: job description and equipment being cleaned, precautions taken to protect electrical equipment, maximum operating pressure, and list of qualified personnel. D. Employees performing hydro - blasting work should, at a minimum, shall wear waterproof body protection, eye protection, head protection (full face shield), waterproof foot protection with steel toe caps, appropriate hand protection, and hearing protection. At minimum the hydro - blasting team shall consist of a pump operator and a nozzle operator. Objects to be cleaned shall never be held manually. All hydro - blasting must be completed from a stable work surface. No ladders, step stools, benches, etc. are to be used. Use only approved scaffolding or platforms that are job specific. E. All hydro - blasting nozzles shall be equipped with an operating valve (on the gun or foot pedal), which must be held open manually, and always under the control of the operator. The minimum total length of a hydro - blasting gun (hand- operated control valve, lance and nozzle resembling a gun layout) shall be 66 inches from the shoulder pad to the nozzle. F. When hydro - blasting, properly sized anti - reversal device (stinger assembly attached to a nozzle to prevent it from turning around inside a pipe or large tube) shall be used throughout the task. The combined length of the hose connection, stinger, and nozzle shall be a minimum of 1.5 times the diameter of the pipe being cleaned unless the pipe being cleaned has a "T" then the combined length shall be 3 times the diameter of the largest pipe. A moleing device or lance shall require minimum 2 feet end identification when a pipe flange is available. If no flange or other means to secure anti - reversal device is used, the hose /lance shall require a 2 feet end identification marking and a 4 feet end identification marking of a different color or different pattern. G. Adequate barricades and signs should be in place to protect personnel when approaching all ends of the equipment being hydro - blasted. H. The hydro -blast system shall be shut down and depressurized anytime the barricade is violated, the equipment malfunctions (special attention should be given to the dump control valve), repairs need to be made, or the system is left unattended. Note: The system is not to be operated above the working pressure (40% of the burst pressure) of any of its components. 10.0 INERT SPACE ENTRIES A. DRC Emergency Services, LLC's Onsite Supervisor shall perform a written JSA, specific to the vessel being entered and the work being undertaken. The JSA needs to address all the risks associated with the work such as: setting up the inert entry and catalyst handling equipment at the work site, access and egress to the equipment, provisions for adequate lighting, control of employee access, lifting and rigging activities, removal of vessel internals, and installation of warning sign. The Onsite Supervisor will communicate the JSA to all affected personnel. B. Prior to the start of the operation, DRC Emergency Services, LLC's Onsite Supervisor shall establish a written emergency plan and shall ensure that all specialized equipment has been inspected and in good working order. The written emergency plan must include but is not limited to the following elements: Loss of Nitrogen supply, high Nitrogen pressure, high vessel oxygen, high vessel temperature, loss of breathing air supply, emergency inside the vessel, and plant emergency outside the vessel. Trained personnel shall be available to respond in a timely manner to provide emergency first aid and cardiopulmonary resuscitation. All Stand -by personnel shall be instructed not to leave their post until relieved. Additionally, the Onsite Supervisor shall establish a documented heat stress plan, including a work /rest regimen, based on the ACGIH Threshold Limit Value. C. DRC Emergency Services, LLC shall establish a system that is capable of simultaneous communications with all affected personnel. The Onsite Supervisor shall maintain a communications system for use by the employees working inside the inert atmosphere and those monitoring the work from the outside. If for any reason the primary communication link fails, the persons working inside the space must be evacuated. D. Company employees entering the inert space must wear a helmet which is sufficiently secured to prevent inadvertent removal. (i.e., Clam Type Helmet with integral breathing air, which cannot be accidentally removed or dislodged). E. Air supply used for Inert Spaces shall be Certified Grade D quality breathing air and must be checked and tagged by Health & Safety Department before use at the site. Only bottled air is permitted. All employees entering the space must wear an auxiliary escape air bottle. F. During the entry, the Onsite Supervisor shall maintain a periodic log or checklist of continuous air monitoring results. Log entries should not exceed 15 minutes. G. The area around the Inert Entry Operation must be barricaded to limit personnel in the area. The perimeter of this regulated area will be a minimum of 4 -feet from the vessel opening or man -way. 11.0 PERFORATING OPERATIONS A. Prior to any perforating operations, an assessment shall be conducted to include helicopter operations, radio transmissions in the vicinity of explosives, and a grounding assessment. B. Notifications of perforating shall be made to helicopter pilots and /or their base operations and nearby manned platforms. Additionally, notice to Airmen (NOTAM) system should be activated along with temporary headlock closures. C. Radio warning signs shall be clearly visible to passing pilots. A radio warning should include a temporary marker in the shape of an "X" with "NO RADIO" stenciled in red on the legs of the diagonals. The letters shall be 24 inches high and 12 inches wide. D. Pilots must avoid radio transmissions within 1000' of known perforating operations or upon observing the "NO RADIO" warning. Landing on the deck is also prohibited during known perforating operations. E. Radio communications shall be turned off and when possible, all radio calls to the platform being approached, or to the communications center should be completed at least one mile out. The onsite dispatcher shall ensure that all communications are completed outside the 1,000 -foot hazard distance. F. When no response is received, approaching pilots should not make further radio transmissions until visual contact with the deck indicates it is open for operations (no "X" marker). 12.0 NFPA 70E A. DRC Emergency Services, LLC shall advise all Clients of any unique hazards related to services being provided, unanticipated and /or observed hazards found during operations, and the measures that the On -Site Supervisor will take to prevent such hazards from recurring in the future. B. Unqualified Persons: Employees shall not be permitted to enter spaces that are restricted to qualified employees only, unless the electric conductors and equipment involved are in an electrically safe work condition. C. Company employees shall be trained in the skills and techniques: - To distinguish exposed energized electrical conductors and circuit parts from other parts of electrical equipment; - To determine the nominal voltage of exposed energized electrical conductors and circuit parts; - Including the approach distances specified in Tables 130.4(C)(a) and 130.4(C)(b); and - The decision making process necessary to determine the degree and extent of the hazard and the personal protective equipment and job planning necessary to perform the task safely. D. An employee shall receive additional training (or retraining) under any of the following conditions: - If the supervision or annual inspections indicate that the employee is not complying with the safety - related work practices; - If new technology, new types of equipment, or changes in procedures necessitate the use of safety - related work practices that are different from those that the employee would normally use; or - If he or she must employ safety - related work practices that are not normally used during his or her regularjob duties. Note: Retraining shall be performed at intervals not to exceed 3 years. E. The training program elements might include, but not limited to: - Evaluations, - Work permits - Anticipating unexpected events, - Electrical flash arc hazard analysis, and - All electrical parts are considered live until proven otherwise F. Hazard Analysis shall contain event severity, frequency, probability and avoidance to determine the level of safe practices employed. G. A job briefing shall be held before starting each job and include all employees involved. The briefing should cover hazards associated with the job, work procedures involved, special precautions, energy source controls, PPE requirements, and the information on the energized electrical work permit, if required. Additional job briefings shall be held if changes that might affect the safety of employees occur during the course of work. H. Only qualified persons shall perform tasks such as testing, troubleshooting, and voltage measuring within the limited approach boundary of energized electrical conductors or circuit parts operating at 50 volts or more or where an electrical hazard exists. I. Test instruments, equipment, and their accessories shall meet the requirements of ANSI /ISA- 61010-1- Safety Requirements for Electrical Equipment for Measurement, Control, and Laboratory Use -Part 1 General Requirements, for rating and design requirements for voltage measurement and test instruments intended for use on electrical systems 1000 Volts and below. J. When test instruments are used for the testing for the absence of voltage on conductors or circuit parts operating at 50 volts or more, the operation of the test instrument shall be verified before and after an absence of voltage test is performed. K. All insulating PPE must be inspected before each day's use and immediately following any incident that can reasonably be suspected of having caused damage. Insulating gloves shall be given an air test, along with the inspection. L. Such tests include: - Blankets- before first issue /every 12 months thereafter, - Gloves- before first issue and every 6 months, - Sleeves before first issue and every 12 months, and - Covers and Line hose shall be testing if insulating value is suspect. M. Work on energized electrical conductors or circuit parts that are not placed in an electrically safe work condition, shall be considered energized electrical work and shall be performed by written permit only. N. Company Employees shall not enter spaces containing electrical hazards unless illumination is provided that enables the employees to perform the work safely. Where lack of illumination or an obstruction precludes observation of the work to be performed, employees shall not perform any task within the Limited Approach Boundary of energized electrical conductors or circuit parts operating at 50 volts or more or where an electrical hazard exists. 0. Company Employees shall be trained in safety - related work practices and procedural requirements as necessary to provide protection from the electrical hazards associated with their respective jobs. Employees shall be trained to identify and understand the relationship between electrical hazards and possible injury. P. DRC Emergency Services, LLC shall maintain documentation on all employees' demonstrated proficiencies for the duration of employment including the content of the training, each employee's name, and date of training. 13.0 GENERAL EMPLOYEE SAFETY A. Employees are exposed to many hazards, which might not be easily recognizable to the untrained eye. To avoid injury, they must exercise reasonable care and good judgment in the performance of their daily work. B. Consequently, the following safety precautions shall be adhered to by all employees with an ultimate goal of preventing bodily injury or damage to property: - No horseplay of any kind is allowed in the office. Examples of unacceptable horseplay may include, but not be limited to practical jokes as well as those incidents bordering on sexual harassment. - Good housekeeping is paramount to promoting office safety, and assisting in effective fire prevention. Additionally, good housekeeping has been proven to be effective in reducing the number of slip, trip and fall accidents occurring in the work place. - Take your time when exiting doorways into halls or from other rooms. - Evaluate all items which will be manually lifted, and get help when lifting an object which is clearly too heavy for one person to lift safely. - Use caution when going down stairs. Always maintain "three- points of contact" (at least one foot, eyes on path, and one hand on the railing or rung at all times) when ascending or descending stairs. - Supervisors or a Competent Person shall conduct daily inspections of job sites, materials and equipment. - Smoking is only permitted in "Designated Smoking Areas" only. - Due to "Hot Work" operations, employees are required to have shirt -tails tucked in at all times. - Report all work related incident and injuries to your immediate Supervisor, regardless of severity. 14.0 GENERAL EMPLOYEE TRAINING A. DRC Emergency Services, LLC shall instruct each employee in the recognition and avoidance of unsafe acts & conditions as well as regulations applicable to their work environment to control or eliminate any hazards or other exposures that could cause injury or illness. B. Only qualified employees by training or experience shall operate equipment and machinery. Before being assigned any work tasks, employees shall be trained on the hazards of equipment, machinery operations and maintenance including mobile and hydro -blast equipment. Training shall address the potential bodily hazards specific to each type of equipment (i.e., penetration of the skin by high pressure water, etc.). If an accident occurs, medical attention must be given immediately. C. Training shall be provided for all employees whose duties include working in or around an Inert Space. DRC Emergency Services, LLC shall certify that the required training has been accomplished. The certification shall include employee name, trainer signature /initials, and dates of training. Certification shall be made available to employees & their authorized representative. CONFINED SPACE ENTRY PROGRAM The purpose of this program is to establish DRC Emergency Services, LLC's procedures regarding entry into those areas designated as "Confined Spaces ". 1.0 DEFINITIONS A. Acceptable Entry Conditions: Means the conditions that must exist in a permit space to allow entry and to ensure that employees involved with a permit required confined space can safely enter into work within the space. B. Attendant: An individual stationed outside one or more permit spaces who monitors the authorized entrants and who performs all attendant's duties assigned in the permit program. C. Authorized Entrant: An employee who is authorized by the employer to enter a permit space. D. Blanking or Blinding: The absolute closure of a pipe, line, or duct by the fastening of a solid plate (such as a spectacle blind or a skillet blind) that completely covers the bore and that is capable of withstanding the maximum pressure of the pipe, line, or duct with no leakage beyond the plate. E. Confined Space: Any space that is large enough and so configured that an employee can bodily enter and perform assigned work; and has limited or restricted means for entry or exit (i.e., vessels, storage bins, hoppers, tanks, silos, vaults, and pits are spaces that may have limited means of entry); and is not designed for continuous human occupancy. F. Double Block and Bleed: The closure of a line, duct or pipe by closing and locking or tagging two in- line valves and by opening and locking or tagging a drain or vent valve in the line between the two closed valves. G. Emergency: Any occurrence (including any failure of hazard control or monitoring equipment) or event internal or external to the permit space that could endanger entrants. H. Engulfment: The surrounding and effective capture of a person by a liquid or finely divided soil substance that can be aspirated to cause death by filling or plugging the respiratory system or that can exert enough force on the body to cause death by strangulation, constriction, or crushing. I. Entry: The action by which a person passes through an opening into a permit- required confined space. Entry includes ensuing work activities in that space and is considered to have occurred as soon as any part of the entrant's body breaks the plane of an opening into the space. J. Entry Permit: The written or printed document that is provided by the employer and /or customer to allow for controlled entry of authorized persons into a permit space, and contains the information specified in the standard. K. Entry Supervisor: The person responsible for determining if acceptable entry conditions are present at a permit space where entry is planned, for authorizing entry and overseeing entry operations, and for terminating entry as required by this section. L. Hazardous Atmosphere: An atmosphere that may expose employees to the risk of death, incapacitation, impairment of ability to self- rescue (that is to be able to escape unaided from a permit space), injury, or acute illness from one or more of the following causes: - Flammable gas, vapor, or mist in excess of 10% of its lower flammable limit. - Airborne combustible dust at a concentration that meets or exceeds its lower flammable limit. - Atmospheric oxygen concentration below 19.5% or above 23.5 %. - Atmospheric concentration of any substance for which a dose or a permissible exposure limit is published in Subpart G of the standard or other which could result in employee exposure in excess of its dose or permissible exposure limit. - Any other atmospheric condition that is immediately dangerous to life or health. M. Hot Work Permit: The employer's or customers written authorization to perform operations capable of providing a source of ignition. (i.e., riveting, welding, cutting, burning, and heating). N. Immediately Dangerous to Life and Health: Any condition that poses an immediate or delayed threat to life or that would cause irreversible adverse health effects or that would interfere with an individual's ability to escape unaided from a permit space. 0. Inerting: The displacement of the atmosphere in a permit space by a noncombustible gas (such as nitrogen) to such an extent that the resulting atmosphere is noncombustible. P. Isolation: The process by which a permit space is removed from service and completely protected against the release of energy and material into the space by such means as: - Blanking - Blinding - Misaligning or removing sections of lines, pipes, or ducts - A double block and bleed system - Lockout /Tagout of all sources of energy - Blocking or disconnecting all mechanical linkages Q. Line Breaking: The intentional opening of a pipe, line, or duct that is or has been carrying flammable, corrosive or toxic material, an inert gas, or any fluid at a volume, pressure, or temperature capable of causing death or serious physical harm. R. Non - Permit Confined Space: A confined space that does not contain or, with respect to atmospheric hazards, have the potential to contain any hazard capable of causing death or serious physical harm. S. Oxygen Deficient Atmosphere: An atmosphere containing less than 19.5% oxygen by volume. T. Oxygen Enriched Atmosphere: An atmosphere containing more than 23.5% oxygen by volume. U. Permit Required Confined Space: A confined space that has one or more of the following characteristics: - Contains or has a potential to contain a hazardous atmosphere; - Contains a material that has the potential for engulfing an entrant; - Has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross section, or - Contains any other recognized serious safety or health hazard. V. Prohibited Condition: Any condition in a permit space that is not allowed by the permit during the period when entry is authorized W. Testing: The process by which the hazards that may confront entrants of a permit space are identified and evaluated. Testing includes specifying the tests that are to be performed in the permit space. 2.0 HAZARD DETERMINATION A. General: Only trained Company employees are permitted to perform confined space entries as part of their assigned job operations and when such is the case, prior arrangements with the customer will be made and entry will be made with consideration to the customer's policy and permit requirements. Subsequently, confined space entry hazards will be discussed during new employee orientation. B. DRC Emergency Services, LLC will take into consideration, the flammability and toxicity characteristics of those substances previously occupying cellars or other compartments where employees will enter based on information obtained or provided by the customer. 3.0 IDENTIFYING A CONFINED SPACE DRC Emergency Services, LLC, after having performed an evaluation of those locations on site where employees would be required to enter a confined space to perform a servicing activity, has concluded that the employees' greatest exposure will result from work performed inside crawl spaces on the customer's property. 4.0 CONFINED SPACE CHARACTERISTICS A. DRC Emergency Services, LLC, based upon information contained in 29 CFR 1910.146, will consider an area which meets the below characteristics, as a confined space for the purpose of this policy. - The area is large enough and so configured that an employee can bodily enter into it to perform an assigned activity. - The area has limited or restricted means for entry or exit. - The area is not designed for continuous employee occupancy. - The employee can be exposed to moving parts while in the space. - The employee can be exposed to electrocution hazards while in the space. - The employee can be exposed to slip and fall hazards while in the space. - The space may contain flammable, or toxic vapors or gases, and /or oxygen deficient atmosphere (less than 19.5 %) or oxygen enriched atmosphere (22.5% or greater), and - The authorized activity being performed by the employee is likely to create an additional hazard in the work location. B. Site Entry Supervisors shall require employees to review safety data sheets (SDS) or other documents to evaluate the physical and health hazards presented by the space, prior to entry. C. Entry Supervisors will monitor on -going conditions to ensure that such remains safe for entry, per the conditions of the permit. 5.0 HAZARD CONTROL A. Entry Supervisors will deem the use of an approved entry permit as the only acceptable means by which employees will enter a confined space. In addition, it is DRC Emergency Services, LLC's policy that only employees whose name physically appear on the entry permit will be allowed to enter the space. B. Entry Supervisors will make available, the type of personal protective equipment approved for use in the environment to which the entrant(s) will be exposed. C. Entry Supervisors shall require that the below posting be conspicuously placed to communicate the confined space hazard: - "NO ENTRY - AUTHORIZED PERSONNEL ONLY ": On the outer perimeter barricade tape. - "DANGER CONFINED SPACE -ENTRY BY PERMIT ONLY ": Near the entry into the confined space D. Entry Supervisors will initiate an onsite hazard control in conjunction with customer Safety Representative, and /or third party emergency response teams by performing at a minimum, the following: - Identify other on -going work activities in areas immediately adjacent to the designated work area. - Gather information (visually, etc.), regarding the configuration of the space. - Perform atmospheric testing as outlined in the entry permit, review material safety data sheets (MSDS). - Establish a schedule of continuous atmospheric monitoring. - Assess the type and degree of hazards the work activity will create. - Conduct a pre -job meeting with the work crew. Discuss at a minimum, the following: 1. Methods to be used to isolate the vessel; 2. How entry will be controlled; 3. Job specific responsibilities; 4. Personal protective equipment required; 5. Administration of engineering controls; 6. Required postings; and 7. Emergency procedures. E. Entry Supervisors may limit enforcement of this policy whenever: - The work area previously contained no flammable or toxic substances, nor has the potential of containing such substances. - Forced air ventilation is not required to maintain acceptable oxygen levels or dissipate vapors or gases. - Supplied air respirator equipment is not required, or - The nature of the work to be performed is not conducive to the creation of additional hazards in the space. 6.0 ENTRY PROCEDURES A. In accordance with OSHA standards and Company policy, only those employees whose names appear on the entry permit will be allowed to enter confined spaces. B. The Entry Supervisor in charge of the approved activity will work together with the customer representative to prepare the entry permit, ensuring to complete each section in its entirety. After obtaining approval the permit is presented to the workman or crew and "Hole- Watch" person. C. The Entry Supervisor in charge of the approved activity should proceed to discuss the specifics of the task to be performed, as well as the known and potential hazards inherent to the task, at a minimum. While reviewing the entry operations, the supervisor should address such areas as: - Unauthorized entries; - Employee complaints; - Hazard not covered by the permit; - The occurrence of an injury or near miss; - What substance the vessel previously contained; - Physical and health hazards inherent to the assigned task; - Existing oxygen and explosive /flammable gas and vapor readings and information regarding how subsequent testing will be conducted; and - The type and degree of personal protective equipment required for each stage of the activity, and an explanation as to how this information was attained D. Review of engineering controls to be deployed (e.g., mechanical ventilation, lockout /Tagout, bonding and grounding, etc.); E. Explanation of the respective duties of the crewmembers and "hole watch ". F. Area security and control and how it will be achieved, and G. Fire, rescue and emergency response actions; DRC Emergency Services, LLC will rely on 3 rd party rescue response teams. These teams will be given an opportunity to examine the entry site, practice rescue and decline if deemed appropriate. All rescue teams will be provided PPE, training and practice rescues at least every 12 months at no cost. IDLH conditions will require trained rescue on site while work is being performed. 7.0 ENTRY SUPERVISOR'S RESPONSIBILITIES A. DRC Emergency Services, LLC's Entry Supervisor will make determinations to ensure that necessary procedures, practices, and equipment are in effect prior to allowing entry into a vessel (i.e., testing, summoning rescue and emergency services, rescuing entrants, providing first aid and preventing unauthorized personnel from attempting a rescue. B. The Entry Supervisor will ensure that monitoring of the space must inform entrants of the potential hazards and results; entrants must participate in the permit review and signing. Ventilation must be used & testing must be conducted before entry & during work. C. Entry Supervisors are responsible for selecting the specific procedures and equipment to be used for entry into permit- confined space. This responsibility will include developing site specific procedures for the following: - A means to identify and evaluate each hazard in the permit required confined space(s), including those elements, which are characteristic of permit- confined spaces; - Procedures for coordinating entry operations for multi employer's so that employees of one employer do not endanger the employees of any other employer; - A written permit system for confined space entry that will include the methods for permit preparation, specific form of communication to summon rescue (e.g., 2 -way radios, verbal, etc.), issuance and implementation of confined space entry requirements and designated persons including "authorized entrants ", "attendants" and "entry supervisors', - An information system to notify employees by the use of visual and audible signals or other appropriate means, of the hazards which may be present, and to assure that only authorized entrants are allowed to enter the permit required confined space; - Assign an attendant outside the confined space for the duration of entry operations as part of the preventative measures for unauthorized entry into hazardous work areas or permit - required confined spaces; - Meetings that will enable each individual to understand their respective role when entering permit required confined spaces; - Providing, maintaining, and ensuring proper use of personal protective equipment required for safe entry; - Ensuring the availability and proper use of equipment for safe rescue of entrants from a permit - confined space during emergencies; - A means of protection from external hazards to personnel in the confined space by restricting unauthorized access of pedestrians, vehicles, etc., from outside of the work space for entry during its duration; - Communicating all information concerning confined space hazards to other parties whose employees may be at risk from the hazards. D. Entry Supervisors, in conjunction with appropriate technical consultant(s), shall determine the proper application and guidelines for the use of an approved confined space entry and permit requirements. E. Entry Supervisors shall ensure the uniform application of the requirements of this procedure throughout the department through routine, periodic inspections of all department operations. F. Company employees are prohibited from being assigned attendant duties that require monitoring of multiple confined space entries. G. Entry Supervisors are to ensure that all Company employees clearly understand the policy and applicable procedures, and that the requirements of the procedure are similarly enforced among the work force. The Site Entry Supervisor is responsible for the orientation and administration of this policy /procedure to each field employee, and serves as an extension of management. H. Entry Supervisors are responsible for establishing, monitoring and maintaining the on -site Confined Space Entry Program, before and during entry I. Entry Supervisors are responsible for assuring that an application of the entry permit program is adequate for the required work task(s). J. Entry Supervisors involved directly with a confined space entry must be able to recognize changes in the space conditions, and make the necessary adjustments to preserve the health and safety of the workers entering those spaces. The supervisor shall assure that authorized entrants can recognize the changes and be able to respond properly by initiating Self- Rescue, retrieval or change in work scope. Additionally, employees or their representatives are entitled to request additional monitoring at any time. K. If the Entry Supervisor chooses to allow customer employees or contractor employee into the confined space, they must assure that measures are taken to prevent danger to any employee working in the confined space. L. Upon job completion, a confined space permit shall be canceled by the Entry Supervisor and forwarded to the appropriate customer representative for filing and subsequent review. M. Entry Supervisors must actively participate in the confined space entry and permit training and instructional programs. N. Entry Supervisors must ensure that each confined space entry permit include information relative to the known or suspected hazardous atmospheres (e.g., flammable, corrosive and /or toxic atmospheres), and other factors such as: - Employee work requirements, - Heat or cold stress indices, - Necessary operations and rescue equipment, - Personal protective equipment (PPE), - Concentration of chemical exposure, and - The anticipated duration of the entry. 8.0 SAFETY MANAGER'S RESPONSIBILITIES A. The HSE Manager is responsible for ensuring that all applicable standards, regulations and policies of this plan are complied with and must also certify that the required training has been accomplished. The certification shall include employee name, trainer's signature and dates of training. Certification must be made available to employees & their authorized representative. B. Other responsibilities include, but may not be limited to: - Establishing and updating this Company policy. - Supporting this safety policy and applicable regulations. - Delegating authority to the proper responsible parties to facilitate application of this safety policy, specifically while performing activities on temporaryjob site locations. - Will ensure that routine, periodic inspections of all Company operations are conducted by Entry Supervisory personnel or his /her designee, for the purpose of determining compliance with the requirements of this procedure while the job is ongoing. The results of such inspections will be formally documented on a designated audit form or on the confined space entry permit. - Will perform an annual audit of the Permit Required Confined Space Entry Program. The HSE Manager will review the permit space program, using the canceled permits within 1 year after each entry and revise the program as necessary, to ensure that employees are protected. Note: DRC Emergency Services, LLC may perform a single annual review covering all entries performed during a 12 -month period. If no entry is performed during a 12 -month period, no review is necessary. 9.0 EMPLOYEES AND /OR CONTRACTORS A. Employees and /or contractors are required to be cognizant of their work environment and must be able to recognize a confined space and the associated hazards involved with entry into confined space; B. Employees and /or contractors are required to understand and properly interpret the terminology, policies and procedures associated with this and on -site permit programs, and the proper application required for confined space entries; - Employees and /or contractors are required to understand and comply with the guidelines dictated by written confined space entry permits. Employees must be able to, as a minimum: - Distinguish the hazards in the confined space previously identified by the Site Entry Supervisor and /or customer representative. - Understand the means by which to control the identified hazards in the permit required confined space. - Have the knowledge necessary to safely use the equipment needed to perform the job in a healthy and safe manner while creating no new or additional hazard to himself or co- worker(s). - Be able to recognize the need for SELF - RESCUE during emergencies and the means by which to do so. - Company employees shall not work in permit- required confined spaces unless they have actively participated in formal training and informational programs, and appropriate medical surveillance programs. - Any protective gear used for entry into a permit- required confined space must meet the standards set forth by the customer and OSHA /NIOSH guidelines for protection. - Employees and /or contractors assigned equipment for use during a permit confined space entry are required to inspect, clean, maintain and properly store the equipment, and be able to recognize when the equipment is in need of maintenance, sanitation or replacement. 10.0 EMERGENCY PROCEDURES A. If employee detects any possible hazardous atmosphere during entry: - Each employee shall leave the space immediately; - The space shall be evaluated to determine how the hazardous atmosphere developed; and - Measures shall be implemented to protect employees from the hazardous atmosphere before any subsequent entry takes place. B. When there are changes in the use or configuration of a non - permit confined space that might increase the hazards to entrants, the employer shall reevaluate that space and, if necessary, reclassify it as a permit- required confined space. 11.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC will ensure that each designee is trained and documented in confined space entry, as per 29 CFR 1910.146. B. Each affected employee must be trained prior to initial assignment, or prior to a change in assigned duties if a new hazard has been created or special deviations have occurred. Only trained Company employees are permitted to perform confined space entries during the course of their assigned work activities. During new employee orientation and training classes, employees will receive information pertaining to confined space hazards to establish competency. Employees shall have refresher training on an annual basis. Any confined space entry issues shall be coordinated with the customer. C. DRC Emergency Services, LLC's training program will consist of, at a minimum: - Entrant Duties: 1. Know and understand the hazards they face; 2. Recognize the signs and symptoms of exposure to a hazard (difficulty in breathing, burning sensation to the eyes or skin, coughing, nausea, etc.); 3. Understand acute (short term) and chronic (long term) effects of the hazard to potential exposure; 4. Know and understand the selection, use and limitations of personal protective equipment needed; 5. Remain aware of external barriers set up to restrict unauthorized entry; 6. Know and understand communication signals with attendant; 7. Know when to alert the attendant; 8. Become familiar with emergency procedures; 9. Know when and how to exit a vessel upon being summoned by the hole watch; and 10. Follow the requirements of the entry permit; Attendant Duties (Hole - Watch): 1. Remain at the vessel entrance at all times during entry until relieved by another attendant; 2. Maintain accountability of all entrants; 3. Recognize potential hazards during entry in the vessel including mode, signs or symptoms and consequences of exposure. 4. Is aware of possible behavioral effects of hazard exposure in authorized entrants. 5. Monitor activities inside and outside of the vessel in order to determine if continued entry is safe; 6. Orders the authorized entrants to evacuate the permit space immediately under any of the following conditions: 7. Detects a prohibited condition; 8. Detects the behavioral effects of hazard exposure in an authorized entrant; 9. Detection of an outside situation that could endanger the authorized entrant(s); or 10. If attendant can no longer effectively and safely perform all required duties. 11. Maintain effective and continuous communications; 12. Summon help from a designated person as soon as a determination has been made that an emergency exit of rescue from the vessel is warranted; 13. Performs non -entry rescue only as specified by the employer's rescue procedure (if trained). Properly use rescue and /or emergency equipment, if properly trained, when it is determined that the customer does not provide such services. *Never attempt rescue if it requires entering the vessel* 14. Take the following actions, as necessary, when unauthorized person(s) approach or attempt to enter a vessel while entry is in progress: 15. Warn the unauthorized person(s) away from the vessel, 16. Request the unauthorized person(s) to exit immediately if they entered the vessel, 17. Inform the authorized entrants, that an unauthorized person has entered the vessel and work must stop, 18. Immediately inform supervisory personnel of the occurrence. CRANE OPERATIONS The purpose of this program is to address safety measures to be used when Crane Operations have the potential to strike, pinch, crush or injure an employee. 1.0 GENERAL REQUIREMENTS A. DRC Emergency Services, LLC shall permit only those employees qualified by training and experience to operate a Mobile, Construction or Offshore Crane. B. Operating and maintenance manuals shall be made available to each operator. DRC Emergency Services, LLC shall comply with all manufacturer's specifications and limitations applicable to the operation of any Mobile, Construction or Offshore Crane. Where manufacturer's specifications are not available, the limitations assigned to the equipment shall be based on the determinations of a qualified engineer or "Competent Person ". Such determinations will be appropriately documented and recorded. C. Attachments used with cranes shall not exceed the capacity, rating, or scope recommended by the manufacturer. Modifications or additions, which affect the safe operation of the Crane, may only be made with the manufacturer's written approval. 2.0 INSPECTIONS A. The employer shall designate a "Competent Person" who shall inspect the Crane prior to each use to make sure it is in safe operating condition. The inspection must consist of an observation for apparent deficiencies. Daily inspection items shall include, but not limited to, control mechanisms, pressurized lines, hooks and latches, wire rope, electrical apparatuses, fluid levels, power units, pedestals, and ground conditions & tires (Mobile Cranes). B. Safety devices are required to be on all equipment and must be in proper working order before operations begin. If any of the devices are not in proper working order, the equipment must be taken out of service and operations must not resume until the device is repaired or replaced. Safety devices may include, but are not limited to, crane level indicator, boom stops, jib stops, foot pedal brake locks, swing locks, horn and anti two - blocking device. C. Moderate usage cranes (11 -50 Hours per Month) must be inspected monthly and documented by a competent person. Documentation must include the results of the inspection as well as the name and signature of the inspector. Documentation must be retained for a period of 2 Years. Additionally, an annual inspection of the Crane shall be conducted by a certified 3 rd Party agency recognized by the U.S. Department of Labor, the Bureau of Ocean Energy Management, Regulation or the American Petroleum Institute's Recommended Practices, 2C Guidelines. 3.0 SAFE OPERATING PROCEDURES A. Rated load capacities, recommended operating speeds, special hazard warnings and operating instructions shall be conspicuously posted on all cranes. Instructions or warnings shall be visible to the operator while he /she is at his control station. B. Mobile / Construction Cranes Operations: - Always ensure outriggers are place on firm ground or timber footings. The Crane must not be assembled or used unless ground conditions are firm, drained, and graded to a sufficient extent. If necessary, supporting materials, in accordance with equipment manufacturer's specifications, may be used for adequate support and leveling. - Cranes with internal combustion engines shall not be operated in shop environments so as not to expose employees to unsafe concentrations of toxic gases or oxygen deficient atmospheres. - When operating around power lines, a pre- operation hazard assessment will be performed to identify the work zone and determine if any part of the equipment could reach closer than 20 feet to a power line. If it is determined that any part of the equipment, load line or load could get closer than 20 feet to a power line, the Operator shall ensure that the power lines have been de- energized and visibly grounded or no part of the equipment, load line or load gets closer than 20 feet to the power line. - The work zone shall be identified by demarcating boundaries such as flag and range limiting devices, or defining the work zone as 360 degrees around the equipment up to the maximum working radius. C. Offshore Cranes Operations: - Crane Operators will be designated based on appropriate offshore experience and training which must comprise of minimum amounts of classroom sessions and hands -on training, which will cover lubricating points, adjustments, principles of crane operators, load charts, hand signals and inspections. - All Offshore Cranes shall have a documented initial and pre -use inspection prior to usage. Cranes that are considered "Moderate" usage (11 -50 Hours per Month) shall require a monthly documented inspection. Cranes that are considered "Heavy" usage (50+ Hours per Month) shall require an quarterly inspections by a qualified 3 rd Party. All Cranes shall be annually inspected & load tested by a qualified 3 rd Party in accordance with API RP 2C & 2D guidelines. Inspections records shall be kept on the platform and available for audit purposes for a period of 2 years. D. All Offshore Crane Operators shall require a visual exam to meet at least 20/30 Snellen in one eye and 20/50 in the other eye with or without glasses, and have depth perception be able to distinguish between red, yellow, and green. Additionally, Operators shall have adequate hearing, with or without a hearing aid, for the specific operation and no history of disabling medical condition that may be sufficient reason for disqualification. E. All Cranes Operations: - Daily inspections shall include rigging gear (i.e., Slings, Shackles, etc.). Both internal and external lubrication protects a wire rope against wear and corrosion. Field lubrication shall be applied periodically not only to maintain surface lubrication but also to prevent the loss of the internal lubrication. Wire rope shall be removed from service for any of the following: (1) Five broken wires in one strand of one rope lay, (2) Ten randomly distributed broken wires in one rope lay, (3) Kinking, Crushing & Bird Caging, or (4) Severe Corrosion that has caused pitting. Note: Slings shall be inspected and certified annually by a qualified 3 rd Party in accordance with ASME B30.9. - DRC Emergency Services, LLC shall perform rope inspections monthly and include the date and signature of the person performing the inspection. - When inspecting ropes that have not been used during shutdown, a complete and thorough inspection shall be performed. The inspection will be recorded and include the date, ID of the rope and a signature of the person performing the inspection. - An accessible fire extinguisher of "5 -ABC" rating or higher shall be available at all operator stations or cabs. - The manufacturer's procedures and prohibited operations must be complied with when assembling and disassembling equipment. - A competent and qualified person must direct assembly & disassembly of equipment. - All manufacturer procedures applicable to the operational functions of the crane, including its use with attachments, must be complied with. - The operator shall have access to procedures applicable to the operation of the crane and shall be readily available in the cab at all times. - Procedures include rated capacities (load charts), recommended operating speeds, special hazard warnings, instructions and operator's manual. - Whenever there is a safety concern, the operator must have the authority to stop and refuse to handle loads until a qualified person has determined that safety has been assured. - The operator shall address measures that will be used when the equipment has the potential to strike and injure an employee or pinch /crush an employee against any other object. - The manufacturer must approve all modifications and /or additions in writing. A registered professional engineer must be qualified with respect to the Crane involved, and must ensure that the original safety factor of the Crane is not reduced. 4.0 HAND SIGNALS A. Hand signals for Crane operations shall be those prescribed by the applicable ANSI and /or API RP 2D (6 Edition) standard for the type of crane in use. A signal person must be provided for the following situations: - The view is obstructed when the equipment is traveling - The point of operation is not in full view of the operator - The operator or the person handling the load determines it is necessary due to site specific concerns B. For purposes of this program, the following hand signals shall be used for Cranes owned or operated by DRC Emergency Services, LLC employees: 5.0 HOISTING Personnel must be in the clear at all times and must not walk, stand or work under suspended loads. Each person participating in the operation must remain alert by watching the crane block, sling and the load. Personnel are prohibited from riding a load being hoisted. 6.0 TAG LINES When required to do so, tag lines shall be used to stabilize loads. Before the hook is moved, personnel using tag lines must be sure the lines are free from knots. Rigger should never wrap tag lines around the hands or wrists. 7.0 EMPLOYEE TRAINING A. All Crane operators must be trained in accordance with the manufacturer's operating and maintenance manual, the user's work instructions, and the requirements listed in this policy before operating. Retraining, Certification, vision and medical condition evaluations for all DRC Emergency Services, LLC employed Crane Operators shall be required every 4 years by one of the following methods: - Qualification by a Licensed government entity - Qualification by an audited employer program - Certification by an accredited crane operator testing organization (i.e., American Petroleum Institute) B. In addition, training shall incorporate the use of portable fire extinguishers. The HSE Manager will maintain a written record of all training conducted by qualified 3 rd Party vendors including employees trained as well as the name and signature of the person conducting the training. DEMOLITION 1.0 GENERAL SAFETY PROCEDURES A. Prior to permitting employees to start demolition operations, an engineering survey shall be made, by a competent person, of the structure to determine the condition of the framing, floors, and walls, and possibility of unplanned collapse of any portion of the structure. Any adjacent structure where employees may be exposed shall also be similarly checked. The employer shall have in writing evidence that such a survey has been performed. B. All tools shall be maintained is a safe working condition. C. When power operating tools and equipment are designed to accommodate guards, they shall be equipped with such guards when in use. D. When employees are required to work within a structure to be demolished which has been damaged by fire, flood, explosion, or other cause, the walls or floor shall be shored or braced. E. All electric, gas, water, steam, sewer, and other service lines shall be shut off, capped, or otherwise controlled, outside the building line before demolition work is started. In each case, any utility company, which is involved, shall be notified in advance. F. If it is necessary to maintain any power, water or other utilities during demolition, such lines shall be temporarily relocated, as necessary, and protected. G. It shall also be determined if any type of hazardous chemicals, gases, explosives, flammable materials, or similarly dangerous substances have been used in any pipes, tanks, or other equipment on the property. When the presence of any such substances is apparent or suspected, testing and purging shall be performed and the hazard eliminated before demolition is started. 2.0 HEALTH HAZARDS A. Employees should carefully examine the job scope to identify all possible related health and safety hazards. These include the following: - Excessive Noise Level - Floor Openings - Silica Dust - Structural Failures - Falling Debris - Heavy Lifting - Compressed Air - Repetitve Motion and Vibration Exposure - Fall from Heights - Hazardous Substances (lead, asbestos, chemicals) from coatings, prior spills, etc. B. Document these hazards and specific solutions in the Pre -Job Safety Meeting and Job Safety Analysis Report. C. For additional hazards regarding noise exposure, see the Hearing Conservation Program located within this manual. 3.0 STAIRS, PASSAGEWAYS AND LADDERS A. Only those stairways, passageways, and ladders, designated as means of access to the structure of a building, shall be used. Other access ways shall be entirely closed at all times. B. All stairs, passageways, ladders and incidental equipment thereto, which are covered by this section, shall be periodically inspected and maintained in a clean safe condition. C. In a multistory building, when a stairwell is being used, it shall be properly illuminated by either natural or artificial means, and completely and substantially covered over at a point not less than two floors below the floor on which work is being performed, and access to the floor where the work is in progress shall be through a properly lighted, protected, and separate passageway. 4.0 CHUTES A. No material shall be dropped to any point lying outside the exterior walls of the structure unless the area is effectively protected. B. All materials chutes, or sections thereof, at an angle of more than 45 deg. from the horizontal, shall be entirely enclosed, except for openings equipped with closures at or about floor level for the insertion of materials. The openings shall not exceed 48 inches in height measured along the wall of the chute. At all stories below the top floor, such openings shall be kept closed when not in use. C. A substantial gate shall be installed in each chute at or near the discharge end. A competent employee shall be assigned to control the operation of the gate, and the backing and loading of trucks. D. When operations are not in progress, the area surrounding the discharge end of a chute shall be securely closed off. E. Any chute opening, into which workmen dump debris, shall be protected by a substantial guardrail approximately 42 inches above the floor or other surface on which the men stand to dump the material. Any space between the chute and the edge of openings in the floors through which it passes shall be solidly covered over. F. Where the material is dumped from mechanical equipment or wheelbarrows, a securely attached toeboard or bumper, not less than 4 inches thick and 6 inches high, shall be provided at each chute opening. G. Chutes shall be designed and constructed of such strength as to eliminate failure due to impact of materials or debris loaded therein. 5.0 REMOVAL OF WALLS, FLOORS AND MATERIAL WITH EQUIPMENT A. Mechanical equipment shall not be used on floors or working surfaces unless such floors or surfaces are of sufficient strength to support the imposed load. B. Floor openings shall have curbs or stop -logs to prevent equipment from running over the edge. 6.0 STORAGE A. The storage of waste material and debris on any floor shall not exceed the allowable floor loads B. In buildings having wooden floor construction, the flooring boards may be removed from not more than one floor above grade to provide storage space for debris, provided falling material is not permitted to endanger the stability of the structure. C. When wood floor beams serve to brace interior walls or free - standing exterior walls, such beams shall be left in place until other equivalent support can be installed to replace them. D. Floor arches, to an elevation of not more than 25 feet above grade, may be removed to provide storage area for debris: Provided, That such removal does not endanger the stability of the structure. E. Storage space into which material is dumped shall be blocked off, except for openings necessary for the removal of material. Such openings shall be kept closed at all times when material is not being removed. 7.0 REMOVAL OF STEEL CONSTRUCTION A. When floor arches have been removed, planking in accordance with 1926.855(b) shall be provided for the workers engaged in razing the steel framing. B. Steel construction shall be dismantled column length by column length, and tier by tier (columns may be in two -story lengths). C. Any structural member being dismembered shall not be overstressed. 8.0 MECHANICAL DEMOLITION A. No workers shall be permitted in any area, which can be adversely affected by demolition operations, when balling or clamming is being performed. Only those workers necessary for the performance of the operations shall be permitted in this area at any other time. B. The weight of the demolition ball shall not exceed 50 percent of the crane's rated load, based on the length of the boom and the maximum angle of operation at which the demolition ball will be used, or it shall not exceed 25 percent of the nominal breaking strength of the line by which it is suspended, whichever results in a lesser value. C. The crane boom and load line shall be as short as possible. D. The ball shall be attached to the load line with a swivel -type connection to prevent twisting of the load line, and shall be attached by positive means in such manner that the weight cannot become accidentally disconnected. E. When pulling over walls or portions thereof, all steel members affected shall have been previously cut free. F. All roof cornices or other such ornamental stonework shall be removed prior to pulling walls over. G. During demolition, continuing inspections by a competent person shall be made as the work progresses to detect hazards resulting from weakened or deteriorated floors, or walls, or loosened material. No employee shall be permitted to work where such hazards exist until they are corrected by shoring, bracing, or other effective means. 9.0 REMOVAL OF MATERIALS THROUGH FLOOR OPENINGS A. Any openings cut in a floor for the disposal of materials shall be no larger in size than 25 percent of the aggregate of the total floor area, unless the lateral supports of the removed flooring remain in place. Floors weakened or otherwise made unsafe by demolition operations shall be shored to carry safely the intended imposed load from demolition operations. 10.0 REMOVAL OF WALLS, MASONRY SECTIONS AND CHIMNEYS A. Masonry walls, or other sections of masonry, shall not be permitted to fall upon the floors of the building in such masses as to exceed the safe carrying capacities of the floors. B. No wall section, which is more than one story in height, shall be permitted to stand -alone without lateral bracing, unless such wall was originally designed and constructed to stand without such lateral support, and is in a condition safe enough to be self- supporting. All walls shall be left in a stable condition at the end of each shift. C. Employees shall not be permitted to work on the top of a wall when weather conditions constitute a hazard. D. Structural or load- supporting members on any floor shall not be cut or removed until all stories above such a floor have been demolished and removed. This provision shall not prohibit the cutting of floor beams for the disposal of materials or for the installation of equipment, provided that the requirements of 1926.853 and 1926.855 are met. E. Floor openings within 10 feet of any wall being demolished shall be planked solid, except when employees are kept out of the area below. F. In buildings of "skeleton- steel" construction, the steel framing may be left in place during the demolition of masonry. Where this is done, all steel beams, girders, and similar structural supports shall be cleared of all loose material as the masonry demolition progresses downward. G. Walkways or ladders shall be provided to enable employees to safely reach or leave any scaffold or wall. H. Walls, which serve as retaining walls to support earth or adjoining structures, shall not be demolished until such earth has been properly braced or adjoining structures have been properly underpinned. I. Walls, which are to serve as retaining walls against which debris will be piled, shall not be so used unless capable of safely supporting the imposed load. 11.0 MANUAL REMOVAL OF FLOORS A. Openings cut in a floor shall extend the full span of the arch between supports B. Before demolishing any floor arch, debris and other material shall be removed from such arch and other adjacent floor area. Planks not less than 2 inches by 10 inches in cross section, full size undressed, shall be provided for, and shall be used by employees to stand on while breaking down floor arches between beams. Such planks shall be so located as to provide a safe support for the workmen should the arch between the beams collapse. The open space between planks shall not exceed 16 inches. C. Safe walkways, not less than 18 inches wide, formed of planks not less than 2 inches thick if wood, or of equivalent strength if metal, shall be provided and used by workmen when necessary to enable them to reach any point without walking upon exposed beams. D. Stringers of ample strength shall be installed to support the flooring planks, and the ends of such stringers shall be supported by floor beams or girders, and not by floor arches alone. E. Planks shall be laid together over solid bearings with the ends overlapping at least 1 foot. F. When floor arches are being removed, employees shall not be allowed in the area directly underneath, and such an area shall be barricaded to prevent access to it. G. Demolition of floor arches shall not be started until they, and the surrounding floor area for a distance of 20 feet, have been cleared of debris and any other unnecessary materials. DISCIPLINARY POLICY The purpose of this program is to establish DRC Emergency Services, LLC's written Disciplinary Policy. 1.0 GENERAL A. DRC Emergency Services, LLC strives to create a safe and productive work environment. This disciplinary program does not exist primarily to punish employees, but rather to control the work environment so that workers are protected and accidents are prevented. This policy outlines the responsibilities of DRC Emergency Services, LLC employees and management with regard to safety and addresses the disciplinary actions that will be taken in the event that safety policies are violated. B. In order to ensure that DRC Emergency Services, LLC's safe working practices are taken seriously by employees and are actually followed, DRC Emergency Services, LLC managers and supervisors will always be on the lookout for safety violations and will consistently enforce DRC Emergency Services, LLC's commitment to safety. Furthermore, it is the responsibility of the DRC Emergency Services, LLC HSE Manager and top level Managers to verify that Supervisors and Foremen are demonstrating a commitment to their role in the Safety Program. The same level of disciplinary actions should be taken at the supervisory level if violations are indicated. C. It is the duty of each and every employee to know DRC Emergency Services, LLC's safety procedures and to conduct his or her work in compliance thereof. Any disregard of safety procedures shall be grounds for disciplinary action up to and including termination. It is the duty of each employee to make full use of the safeguards provided for their protection. Every employee will receive an orientation when hired and be informed of safety requirements contained in the written safety programs. 2.0 RESPONSIBILITIES A. The Safety Manager is responsible for the following: - Establishing safety goals and objectives; - Providing a written Safety, Health, and Environmental Program; - Coordinating employee safety training and conducting safety meetings; - Following up on recommendations and suggestions made at safety meetings; - Addressing all hazards or potential hazards as needed; - Completing accident investigations; - Being familiar with OSHA, BSEE, and other local and state safety regulations; - Maintaining an adequate stock of first aid supplies and other safety equipment to ensure their immediate availability, and to make sure that there are an adequate number of qualified first aid providers on thejob. B. DRC Emergency Services, LLC Managers & Supervisors shall be responsible for the enforcement HSE policies and procedures as well as enforcement of DRC Emergency Services, LLC's disciplinary program including but not limited to the following: - Establishing an atmosphere which insures that safety is managed with the same emphasis as all other aspects of DRC Emergency Services, LLC operations; - Defining the responsibilities for safety and health of all subordinates and holding each person accountable for their actions through appraisals, and where necessary, disciplinary procedures; - Regularly emphasizing that accident prevention and working safely are a condition of employment; - Identifying operating oversights that contribute to accidents and could result in injuries and property damage; - Pro - active participation in DRC Emergency Services, LLC safety goals and initiatives including documentation of periodic safety audits, inspections and attendance at weekly safety meetings to ensure compliance with safety policies and procedures; - Spending time with each person hired explaining safety procedures and the hazards of the employee's work; - Making sure that if ajob situation poses an unusual hazard, a trained person will be on hand to oversee others in completing the job; - Enforcing safety rules consistently and following established discipline /enforcement procedures. - Physical inspections of work areas to ensure compliance with safety rules and policies. C. DRC Emergency Services, LLC Employees are responsible for the following: - Read, understand, and follow Safety Policy rules and procedures; - Suitable work clothes are required and will be clearly defined; - Employees observed working in a manner which might cause injury to either themselves or other workers shall be warned of the danger and will immediately correct their method of operation; - Report all injuries, no matter how slight, to their supervisor immediately, and seek treatment promptly; - Be aware of the location of first -aid supplies, eye wash area, fire fighting equipment, and other safety devices; - Attend all required safety and health meetings; - Until they are properly trained, employees are not to perform potentially hazardous tasks, or to use any hazardous material. Employees are to follow all procedures when performing those tasks; - Wear Personal Protective Equipment (PPE) at all times when working in areas where PPE is required. 3.0 DISCIPLINE & ENFORCEMENT A. All employees must understand and follow the established Safety Procedures in order for the program to be successful. When an employee has been adequately trained in these safety rules, but chooses not to follow them, management, upon notice of the infraction, must take whatever steps are appropriate under the circumstances to deal with the situation. Corrective actions shall be taken to address violations of the safety rules for all employees. Corrective actions will be taken to address other inappropriate behaviors and actions pertaining to Safety, Environmental, and Quality Assurance issues. When a violation pertains to a Manager or Supervisor, a senior member of the management team shall investigate and document the infraction and enforce the same disciplinary action as with other employees. B. The following steps will be taken in order to address violations to Safety, Health, and Environmental procedures: - The employee will meet with the HSE Manager and his /her Supervisor to discuss the infraction & inform employee of the rule or procedure that was violated and the corrective action to be taken. - A Disciplinary Warning Notice "Write -Up" will be completed and signed, and copies of the notice will be retained in the employees personnel file. The extent of the disciplinary action taken will be determined based on the seriousness of the infraction. In some cases, no further action beyond the "write -up" will be necessary. In other cases, at the discretion of the HSE Manager and the employees' Supervisor, the employee may be suspended for up to five days without pay. Finally, if DRC Emergency Services, LLC Management decides that the infraction warrants it, the employee may be terminated from employment. Disciplinary action, which includes termination, may also be enforced for employees who continue to violate the policy. - Violation may be anonymously discussed at Safety Meetings, C. The following shall constitute a safety violation: - Failure to wear selected PPE or abuse of selected PPE; - Not following verbal or written safety procedures and /or guidelines; - Failure to report an accident to an immediate supervisor upon being injured; - Fighting, horseplay or other disruptive activities on DRC Emergency Services, LLC or Customer premises or while on duty; - Violation of DRC Emergency Services, LLC's Substance Abuse Policy and /or related safety rules; - Possession of weapons, firearms or ammunition while on DRC Emergency Services, LLC premises, in DRC Emergency Services, LLC vehicles or at customer facilities. ELECTRICAL SAFETY The purpose of this program is to ensure that employees are trained in appropriate electrical safety work practices. In addition, employees that work around, but not on electrical systems, must be trained in the hazards associated with electricity. 1.0 GENERAL A. Only qualified individuals are permitted to perform electrical work for DRC Emergency Services, LLC. A qualified person is considered by DRC Emergency Services, LLC as an employee who has the required skills and knowledge to perform electrical work safely. Such persons shall be made familiar with the use of special precautionary techniques, PPE, insulating & shielding materials and insulated tools. B. Whenever possible, all circuits or equipment shall be de- energized before beginning any work. Authorized workers shall only perform work on energized circuits as described in the "Lockout /Tagout Energy Control Program". In addition, workers shall use: - Proper design, fabrication, installation, and documentation techniques. - Proper operational and maintenance procedures. - Electrical equipment approved by a nationally recognized testing laboratory (National Electrical Code). - Proper personal protective equipment (explained later in this policy). - Equipment, which meet the requirements of this program. C. Safe work practices shall be employed to prevent electric shock or other injuries resulting from either direct or indirect electrical contacts when work is performed near or on equipment or circuits, which are or may be energized. D. All equipment grounding conductors and parts of electrical equipment that have been de- energized but have not been "Locked or Tagged" out shall be treated as live parts. E. Each receptacle and attachment cap or plug shall be tested for correct attachment of the equipment and grounding conductors. The equipment - grounding conductor shall be connected to its proper terminal: - Before each use; - Before equipment is returned to service; - Before equipment is used, such as when a cord has been run over - At intervals not to exceed three (3) months, except that cord sets and receptacles, which are fixed and not exposed to damage, shall be tested at intervals not to exceed six (6) months. F. Tests performed as required by this program shall be recorded as to the identity of each receptacle, cord set and plug connected equipment that passed the test and shall indicate the last date tested or interval for which it was tested. These records shall be kept by log and shall be maintained by the qualified electrician until replaced by a more current record. These records must be available to employees and to regulatory officials on the job site. 2.0 ELECTRICAL EQUIPMENT CONDITIONS OF APPROVAL & USE A. All electrical equipment, components, and conductors should be listed, labeled and approved by Underwriters Laboratory for their intended purpose. Custom -made and installed equipment can be approved for use, by the Electrical Authority Having Jurisdiction (AHJ), if built according to specific standards (e.g., UL 508 or one of the ANSI C series standards). Appropriate documentation for such equipment shall be maintained on file and easily accessible by those who wish to research it. B. When building, repairing, or modifying electrical systems, NEC - approved equipment must be used. C. All live electrical parts shall be positively de- energized when employees work on or near exposed energized parts that could result in direct contact, contact by means of tools or materials or being near enough to be exposed to any hazard they present. While any employee is exposed to contact with parts of fixed electric equipment or circuits which have been deenergized, the circuits energizing the parts shall be locked out or tagged or both. D. The additional precautions shall be followed to improve safety in the work area: - Follow established rules and procedures, including those of the various electrical manufacturers. Supervisory personnel involved in electrical work shall maintain a copy of this policy on the job site for availability to employees as well as regulatory inspectors, including the Assistant Secretary. - Identify and report to your supervisor potential electrical hazards or unexpected occurrences or incidents (i.e., discharges or arcs when applying grounds to circuits thought to be de- energized), including near misses. - Anticipate potential electrical problems and hazards. - Do not rush to finish a job; never bypass approved procedures and work practices. - Plan and analyze for safety during each step of any electrical work. - Keep accurate records (e.g., as -built designs) of all pertinent work performed on a project. - Use properly rated test equipment and verify its condition and operation before and after use. - Know applicable emergency procedures. 3.0 MINIMUM CLEARANCE DISTANCES & ILLUMINATION A. Any vehicle or mechanical equipment working near or capable of having direct contact with an energized overhead line shall be de- energized & grounded or shall be operated within the following clearance distances: For voltages 50kV or below; - Minimum of 10 feet For voltages over 50kV; - Minimum of 10 feet plus 4 inches B. When an unqualified person is working near any energized source, the location shall be such that the person, their tools or materials cannot come closer than the following distances: For voltages 50kV or below; - Minimum of 10 feet For voltages over 50kV; - Minimum of 10 feet plus 4 inches C. When an unqualified person is working on the ground in the vicinity of overhead lines, the person may not bring any conductive object closer than 10 feet from the energized overhead lines. The lines shall be de- energized and grounded or other protective measures shall be provided before work is started. D. Protective shields, protective barriers or insulating materials as necessary shall be provided by DRC Emergency Services, LLC and used when working in confined or enclosed work spaces where electrical hazards may exist. E. Adequate illumination shall be provided for all working spaces around electrical equipment. Employees may not enter spaces containing exposed energized parts unless illumination is provided that enables the employees to work safely. F. The control switches for light circuits shall be positioned away from exposed energized circuits and other potential electrical hazards. G. If the work is performed by a qualified person, the minimum approach distance may be reduced to the distance given in the table below: f 00 E 621/4 • > -- Na>° f ddE6 2 ±, ± ee (5E N 06C)Eo 2 ±, ± ® 1 Oa Na» ® I pE 6 +_ +a>>o - e l Na» ® '1' OPEo 2 ±, ±a»e f epE Na>° f epEo 2 ±, ± >� b6b6pE Na»® ee4Eo 2 ±, +a >>,,,, * 1 * pE NI> > i '1' PE - 6 ± ± > ® '1' i OpE 0 2 « 3 �° 1191 1/ 2y Y±. 11/2± 2,L1/2, ± ±, ( . ° ± ±, e .21/2 y>> >- I °»», C . 21/2 I 1 .21/2 >- I o >»_e. 2, /2 >- I °»»� C . >- I 1 >> >>_ 2, 1/2 3 > - 4.0 EXTENSION CORDS & MULTIPLE OUTLET BOXES A. Use only three -wire extension cords and cables that conform to the rating, grounding, and non - inter- changeability stated in NEC Article 210 -7 (Receptacles and Cord Connectors). B. Check extension cords before use to ensure they are adequate for the intended purpose. Plug high- current equipment (e.g., space heaters, hot plates, and coffee pots) directly into a wall receptacle whenever possible. C. Use only one extension cord for lamps, appliances, or other equipment in conjunction with the power supply cord. Employees are not permitted to use multiple extension cords (daisy chaining) that will increase resistance in an electrical circuit, which in turn will increase heating of conductors, receptacles, and plugs. D. Inspect extension cords daily for damage before placing them in service and during use. Only qualified and authorized persons can repair extension cords; this must be done in a manner approved by the manufacturer. Replace damaged cords with ones listed by Underwriters Laboratory, and mark defective cords "DO NOT USE". E. For receptacles connected to circuits with different voltages, frequencies, or current (AC /DC) on the same premises, use a design such that the attachment plugs on the circuits are not interchangeable. F. Only highly visible yellow or orange extension cords shall be used outdoors and with portable or integral ground -fault circuit interrupters (GFCls). 5.0 POWER PLUGS & RECEPTACLES A. DRC Emergency Services, LLC as well as those locations on temporaryjob sites, uses many different voltages, frequencies, and current (ac or dc) in power systems and equipment. Thus, it is essential to ensure that such equipment cannot be inadvertently connected to the wrong power source. For specific purposes, voltage, and current ratings, use a plug receptacle that fully complies with the requirements in ANSI C73 (see the configuration chart form ANSI C73 in the NFPA National Electrical Code Handbook for information about general purpose locking and non - locking plugs and connectors). 6.0 PORTABLE ELECTRICAL TOOLS, EQUIPMENT & INSTRUMENTS A. Portable electrical equipment or tools shall always be inspected to identify defects; defective equipment shall be removed from service immediately. Portable electric equipment shall be connected to a portable GFCI (or circuit that contains a GFCI) when used outdoors, in damp locations, in any unsafe environment, or for outdoor construction. Ordinarily, the casings for portable electrical equipment are grounded. If it is necessary to operate this type of equipment with other than grounded equipment casing, suitable barriers, guards, or shields shall be installed to protect personnel while working on or near equipment. In addition, a safety procedure shall be written describing the controls for safe operation of the equipment. B. Receptacles and flexible cords can be used to connect electrical appliances and equipment (e.g., fans, machine tools, and pumps) to power sources. Receptacles used on a two -wire, single -phase portable generator (or vehicle mounted generator), with a rating of not more than 5kW (where circuit conductors are insulated from the frame and all other grounded surfaces) do not need to be GFCI protected. C. All power tools should be de- energized (i.e., unplugged, breakers turned off, etc.) when not in use. 7.0 EQUIPMENT GROUNDING A. All electrical apparatuses, equipment, and systems shall be grounded in accordance with NEC Article 250 (Grounding) and ANSI standards. The conductor used for grounding shall meet the following criteria: - Be permanent and continuous. - Facilitate operation of the circuit's protective devices. - Have sufficiently low impedance to limit the voltage to ground to a safe level at all frequencies and fault- current conditions anticipated. - Have the capacity (size and rating) to safely conduct any fault that may be imposed on it for the time required for protective device operation. B. The HSE Manager will be responsible for maintaining training and related records, and provide training under the applicable standard, specific to the duties of company employees. C. The on -site qualified electrician and /or competent person will be responsible for developing and implementing this procedure on the temporary job site and ensuring compliance thereto by other employees. In addition, he /she shall continually evaluate and assess the integrity of the grounding conductor policy to determine if changes to existing procedures are required. 8.0 STATIC ELECTRICITY A. A static charge is an imbalance of electrons on an object (matter) that can build up on all matter and transfer from one object to another by conduction or induction. The discharge of static electricity can cause shock or a fire or explosion. B. Although this type of shock is painful, it is not normally physically hazardous and therefore is not considered reportable as electric shock. It should be noted, however, that injuries might result from reaction to shock (i.e., by a person rapidly pulling his hand away from a metal object and hitting an elbow against a wall or cabinet). 9.0 PERSONNEL GUIDELINES When working with electrical equipment, employees shall follow the guidelines below for their own protection and that of the equipment: A. Grounding of the metal parts or enclosures will continuously discharge static. Therefore, wrist straps and other connections used to ground employees shall be solidly grounded where static -safe workstations are used for semi - conductor, electronic, or explosive work. Grounding prevents the wrist strap from becoming a shock hazard in the event of a short circuit from a voltage to the wrist strap conductor. B. Bonding will equalize the potential between two adjacent non - current - carrying metal parts or enclosures. Thus, only approved or listed grounding clamps are acceptable for static bonding and grounding. Alligator clamps are not acceptable. C. Dust is attracted to the face of the video display terminal because of static charge of approximately 25,000 V. Therefore, never clean the glass face of a computer monitor while the computer is on. When a person touches the screen with a finger, the charge in the portion of the screen touched discharges through the finger with a tiny spark. Electric current does not normally flow through glass, so only the charge on that part of the screen the finger touches is discharged. When cleaning a monitor, however, the entire glass is wet and the charge on the entire screen will discharge to a finger or hand causing a much more painful shock. D. When working with or near electrical energized parts, use the following guidelines: - Conductive items of jewelry or clothing shall not be worn unless they are rendered non- conductive by covering, wrapping or other insulating means. - Never allow any electrical - powered office equipment to become wet while it is turned on, and never turn on any electronic equipment when it is wet. - Never use metal ladders when performing electrical work. Portable ladders shall have non- conductive side rails. - When handling long dimensional conductor objects (ducts or pipes), near energized equipment, steps for safe work practices shall be listed in the "Job Safety Analysis". - Always note the positioning of power lines that run from a pole to a building when working around buildings. 10.0 PERSONAL PROTECTIVE EQUIPMENT A. Personal protective equipment is required when installing, examining, adjusting, servicing, fabricating, testing, or maintaining electrical equipment. The work supervisor shall provide employees with the appropriate PPE, and shall ensure that the equipment is used properly. Alternatively, employees may contact the office for assistance in selecting the appropriate PPE for the operation. Protective footwear, hard hats, and insulated nonmetallic- framed safety glasses shall meet the requirements of ASTM -2413, ANSI Z87.1, and ANSI Z89.2. Conductive items of jewelry or clothing shall not be worn unless they are rendered non - conductive by covering, wrapping, or other insulating means. B. Rubber insulated (nonconductive) protective equipment shall be visually inspected at the beginning of each work day before use and after performing work that can cause damage to PPE. This inspection shall include an air test of the gloves used. Hot sticks, grounds, aerial -lift equipment and booms, hot rope, and hot ladders shall also be visually inspected. 11.0 EMERGENCY ASSISTANCE & RESCUE Anyone who witnesses or discovers a serious electric shock should do the following: A. Call 911; B. If you are qualified, ensure that all potential sources of energy are safe and in a neutral state; C. If appropriate, initiate First -Aid / CPR (Only trained personnel should perform this procedure); D. Notify the victim's supervisor and the appropriate customer representative as soon as possible if not done already; E. Properly secure the area once the victim is under care, leaving items and equipment in the same position as much as possible; F. Record: - the time, date, and location of the accident; - the name of the victim and any witnesses; - who was notified; - the voltage and current; - the contact parts of the body; - what equipment or system was being serviced; and - the shock reaction and duration of the shock. 12.0 EMPLOYEE TRAINING (ELECTRICAL WORKERS) A. Employees who perform electrical work shall be trained to recognize the hazards associated with their work environment and use appropriate procedures and protective equipment to minimize the risk of an accident or injury. Work supervisors shall verify the qualifications and training of all electrical workers before they are permitted to perform electrical work. B. Employee training shall be documented with respect to the specific equipment and tasks for which the employee is qualified. Much of the experience required for an employee to be considered qualified is specific to the equipment and tasks involved. The depth of the training and how training is provided shall be determined by the hazards associated with the employee's respective tasks. 13.0 RESPONSIBILITIES UNDER THIS PROGRAM A. Employees: - Only perform the tasks for which you are qualified. - Understand the basic principles of electricity and electrical safety. - Follow applicable OSHA requirements. - Use the proper tools and required PPE. - Request additional training to avoid working beyond your level of qualifications or comfort. - Comply with the requirements set forth by DOE, OSHA, NEC, and other regulatory agencies. B. Supervisors: - Ensure that all employees have the appropriate PPE available and are adequately qualified to perform their jobs. - Determine the work each employee is qualified to perform and make work assignments accordingly, while making routine inspections of the working equipment and monitoring of employee work practices. C. HSE Manager: - Provide support primarily through supervisory and management personnel, which are an initial point of contact for all safety issues raised by individuals. - Identify electrical safety hazards and make recommendations for resolution. - Provide support to program line management responsible for analyzing electrical accidents and incidents. - Evaluate electrical accidents and incidents to determine trends. - Develop, review and approve electrical safety training programs. - Interact on a continual basis with groups charged with providing a safe environment for employees. - Inform management and employees of lessons learned from electrical accidents and incidents. 14.0 EMPLOYEE TRAINING (NON- ELECTRICAL WORKERS) A. Employees who face a risk of electric shock but who are not qualified persons shall be trained & familiar with the following: - Clearance distances; - Electrically related safety practices; - Safety related work practices that pertain to their respective job assignment; - The proper handling of portable tools and appliance cords; - Procedures for resetting over - current protective devices; - Techniques for approaching distances to overhead conductors; - The meaning of electrical safety warnings and barriers; - Electrical hazards associated with water; - The proper response to electric shock. EMERGENCY ACTION PLAN The purpose of an Emergency Action Plan is to protect the employees from serious injury, property loss, or loss of life, in the event of an actual or potential emergency. An emergency may include, but not limited to, any of the following: fire, tornado, earthquake, bomb threat, or hazardous chemical spill. 1.0 GENERAL A. Emergency preparedness and response planning is an important factor in ensuring employee safety, protecting the environment, public safety and Company assets. Therefore, Company operations do not require any personnel to continue operating critical equipment during an emergency evacuation. Following an emergency evacuation, no employee is permitted to re -enter the building until authorized. B. A written copy of the Emergency Action Plan shall be kept in the workplace and available to employees for review. 2.0 EMPLOYEE TRAINING A. The Safety Manager has overall responsibility of designating and training employees to assist in a safe and orderly evacuation as well as implementing this plan and updating as needed. Additionally, the Safety Manager will assist any employee who may need more information about the plan or an explanation of their duties under the plan. All employees shall be trained in the following areas: - The Alarm System - Preferred means of reporting fires and other emergencies, - Emergency escape procedures and route assignments, - Procedures to account for all employees after emergency evacuation has been completed, - Rescue and medical duties for those employees who perform them, and - Muster Area B. Refresher training is required; (1) When the plan is developed or the employee is assigned initially to a job, (2) When the employee's responsibilities under the plan change, or (3) When the plan is changed. 3.0 ALERTING BUILDING OCCUPANTS A. In case of a fire, call the local Fire Department at 911. In addition, the smoke alarms will alert building occupants of the need for evacuation. Any pertinent fire or rescue information should be conveyed to the Fire Department. B. Persons discovering a fire, smoky condition or any other emergency shall activate the fire alarm system and make a verbal and /or PA announcement immediately. 4.0 EVACUATION PROCEDURES A. When the fire alarm sounds or a verbal announcement is made, all personnel should ensure that nearby personnel are aware of the emergency, quickly shutdown operating equipment, close doors and exit the building. B. All occupants should proceed to their Designated Muster Area via their primary or alternate exits and await further instructions from their Safety Monitor. C. REMEMBER R.A.C.E. - Rescue: When you discover a fire, rescue people in immediate danger if you can do so without endangering yourself. - Alarm: Sound the alarm by pulling a fire box and call 911 from a safe distance. - Confine: Close all doors, windows and other openings. - Evacuate: Evacuate the building. 5.0 DESIGNATED MEETING AREA When an alarm sounds or a verbal announcement is made, all occupants will proceed to the nearest exit and gather @ the designated "Muster Area ". Once the evacuation has been completed, the Safety Monitor shall conduct a head count. The "Receptionist" will have the responsibility of bringing the "Sign -In Roster" to the Muster Area to account for all employees and visitors after the evacuation. 6.0 RESCUE & MEDICAL DUTIES A. Do not move injured personnel. B. Always keep injured personnel lying down, covered and warm. C. Emergency Medical Technicians (EMT) will conduct all rescue and medical duties. ENVIRONMENTAL MANAGEMENT PLAN The purpose of this plan is to control all potential negative environmental impacts as well as comply with all relevant laws associated with pollution control, waste management and environmental quality. 1.0 COMPANY RESPONSIBILITIES A. Establish environmental protection policies based on regulatory requirements, customer needs and community expectations. B. Insure employees are aware of environmental concerns, actions and responsibilities relating to our activities and promote an understanding of the business value of ecologically sustainable operation, through training and communications. C. Design processes that reduce or eliminate waste that may environmentally damage land, air, or water. D. Design processes that reuse or recycle waste materials as opposed to treatment and /or disposal of such wastes. E. Select materials and /or products to use in processing, when possible, that are environmentally friendly. F. Assess the environmental condition of property and appropriately address possible environmental impacts caused by our operations, if any. 2.0 MANAGEMENT RESPONSIBILITIES A. Establish and maintain operations that support the integration of environmental factors into DRC Emergency Services, LLC's daily business. B. Ensure compliance with all state and federal guidelines concerning Company operations. C. Review verbally with work crews any job task that has known or potential negative environmental impacts prior to work commencement. 3.0 SAFETY DEPARTMENT RESPONSIBILITIES A. Develop and implement all training as related to General Safety. B. Conduct & document internal and job -site environmental audits. C. Ensure compliance with all state and federal guidelines concerning emergency procedures. D. Communicate all updates or revisions to the entire workforce through safety meetings and annual safety training. E. The HSE Manager shall be the designated environmental manager and the person to whom environmental concerns should be directed. 4.0 EMPLOYEE RESPONSIBILITIES A. Acquire all information from the Supervisor and /or Site Representative pertaining to proper disposal procedures, wash water runoff and containment, spill containment, and other essential components to contamination prevention. B. Evaluate tasks prior to initiation (including opening valves and loosening bolts), and take into account those elements involving emissions, inspections of seals and connections, vapor return and other environmental controls. C. Report promptly to the site supervisor, evidence of oil sheen on water, spills and accidental releases. D. Attain a basic awareness and understanding of the possible impact of DRC Emergency Services, LLC's operations on the environment at all times while the activity is being conducted, from start to finish. E. Assist, in any way feasible, remediation of environmental incidents concerning a Company operation. F. Participate in Company and customer mandated programs for the purpose of achieving environmental excellence, such as recycling and waste management programs. G. Properly dispose of oil rags. H. Avoid bringing butane lighters and /or plastic bags to offshore locations. 5.0 INCIDENT PREVENTION A. All considerable preventive measures will be discussed during the pre -job meeting; viable methods shall be documented on the JSA and implemented prior to job start. B. Measures shall include but not be limited to: - Precautions necessary to prevent exposure and /or contamination, - Proper containment measures, - Proper waste disposal and recycling procedures, - Awareness of site - specific chemical and processes essential in avoiding fires, chemical emissions, leaks or spills, and - Review of appropriate MSDS or product information data. 6.0 SUCCESSFUL JOB COMPLETION A. For the purpose of this policy, DRC Emergency Services, LLC will consider a job as being successfully completed when all facets of thejob have been administered, to include: - Visually performing and documenting a Job Safety & Environmental Analysis and assigning site specific functions, - Setting up thejob, - Performing thejob, - Reviewing the end result of the task with customer representative, - De- mobilizing thejob, and - Returning to the shop without incident. 7.0 WASTE MINIMIZATION PLAN A. DRC Emergency Services, LLC shall estimate the waste that will be generated prior to work being performed so that the need for containers and waste removal, if necessary, can be determined. B. DRC Emergency Services, LLC will coordinate with the client representative to ensure proper disposal of wastes or scrap materials. DRC Emergency Services, LLC's onsite Supervisor will ensure that the client representative is aware of whether wastes and scrap materials will be taken off site by DRC Emergency Services, LLC or will be disposed of by the client. C. To ensure proper disposal or reuse, DRC Emergency Services, LLC has assigned the responsibility for proper waste or scrap materials to the onsite Supervisor. DRC Emergency Services, LLC's onsite Supervisor shall identify locations at each facility where waste products are to be stored or diverted. Proper labeling shall accompany all containers of waste, which require special handling. D. Company personnel will dispose of aluminum cans and other recyclable items in proper containers. 8.0 STORAGE & DISPOSAL METHODS A. DRC Emergency Services, LLC will provide training to all employees regarding practices related to the immediate storage and handling of waste, scrap or leftover materials. When PPE or other precautions are necessary to handle waste, these shall be identified during the Job Safety Analysis prior to handling any waste materials. B. Waste materials shall be properly stored and handled to minimize the potential for a spill or impact to the environment. During outdoor activities, receptacles must be covered to prevent dispersion of waste materials and to control the potential for run -off. C. DRC Emergency Services, LLC shall ensure that any project related wastes are stored and maintained in an organized fashion to encourage proper disposal and minimize risks to employee. DRC Emergency Services, LLC will provide proper waste receptacles at all Company facilities for trash and materials that may be reused or recycled during a project. D. All Company employees shall be instructed on the proper disposal method of wastes. This will include general instruction on disposal of non - hazardous wastes, trash or scrap materials. If wastes generated are classified as hazardous, employees shall be trained to ensure proper disposal. E. DRC Emergency Services, LLC shall encourage proper segregation of waste materials to ensure opportunities for reuse or recycling. Company facilities will use a licensed third -party vendor for recycling any hazardous materials. F. Employees must adhere to Storm Water Discharge requirements during cleaning activities and utilize absorbent pads or booms to contain visible oil -based residue prior to its entering the public drain system. Any spent absorbent material will be placed in a plastic liner, inside a container separate from ordinary trash. G. Customer guidelines may vary from site -to -site; therefore employees are instructed to adhere to Customer Site Specifications as discussed in Site Specific Orientations. Employees are also encouraged to ask questions, if they are uncertain about proper disposal methods and containment. 9.0 INCIDENT RESPONSE A. Emergency response telephone numbers and alarm codes shall be documented and reviewed with the entire crew prior to job commencement. B. All personnel are instructed to follow local protocol and /or customer specifications when reporting an environmental incident and shall report immediately. Employees are never to put themselves at risk and shall not exceed the level of their training or expertise. C. For the purpose of this policy, proper notification is as follows: - Activate emergency alarm or effect notification to surrounding personnel. - Notify the facility safety representative or on -site supervisor. - Notify DRC Emergency Services, LLC representative. - DRC Emergency Services, LLC will notify the state or federal agency as required. D. DRC Emergency Services, LLC will provide absorbent pads and protective equipment as needed 10.0 EMPLOYEE & SUPERVISOR TRAINING A. DRC Emergency Services, LLC will provide training to employees within the first thirty days of employment to include at a minimum: - Recognizing conditions of potential environmental damage. - Proper disposal of oily rags and filters. - Proper reporting requirements. - Personal protective equipment. - Review applicable definitions pertaining to environmental responsibility. FALL PROTECTION PROGRAM The purpose of this program is to protect employees by eliminating injuries resulting from falls and improve the ability of the employee to survive a fall during the waiting period for rescue. 1.0 GENERAL A. Fall protection is required whenever employees are potentially exposed to falls from heights that exceed applicable regulatory thresholds. Guardrails, safety nets, or personal fall arrest systems should be used. Some applicable regulatory thresholds may include: - General Industry 1910.23(b) - Protection for wall openings and holes. Every wall opening from which there is a drop of more than 4 feet shall be guarded. - Construction Industry 1926.501(b)(1) - Unprotected sides and edges. Each employee on a walking /working surface (horizontal and vertical surface) with an unprotected side or edge which is 6 feet (1.8 m) or more above a lower level shall be protected from falling by the use of guardrail systems, safety net systems, or personal fall arrest systems. - Marine Terminals 1917.112(b)(1) - Guardrails shall be provided at locations where employees are exposed to floor or wall openings or waterside edges, including bridges or gangway -like structures leading to pilings or vessel mooring or berthing installations, which present a hazard of falling more than 4 feet (1.22 m) or into the water. - Shipyard Industry 1915.73(4) - When employees are exposed to unguarded edges of decks, platforms, flats, and similar flat surfaces, more than 5 feet above a solid surface, the edges shall be guarded by adequate guardrails. - Steel Erection 1926.760(a)(1) - Each employee engaged in a steel erection activity who is on a walking /working surface with an unprotected side or edge more than 15 feet (4.6 m) above a lower level shall be protected from fall hazards by guardrail systems, safety net systems, personal fall arrest systems, positioning device systems or fall restraint systems. B. The HSE Manager shall be responsible for establishing DRC Emergency Services, LLC's fall protection training standards. All Company personnel shall be trained to the level of "End User / Rescue Planning". A qualified person for the specified worksite operation shall prepare the onsite fall protection plan. C. All Fall Protection Equipment shall meet ANSI, ASTM and /or OSHA requirements. 2.0 DEFINITIONS A. Safety Harness — A full body harness consisting of straps which may be secured about the employee in a manner to distribute the fall arrest forces over at least the thighs, pelvis, waist, chest and shoulders with means for attaching it to other components of personal fall arrest system. The primary "D" ring will be positioned along the line of the spine, between the shoulder blades of the user. B. Safety Lanyard — A rope, either wire or nylon, no greater than six (6) feet in length with double locking safety snaps on either end for connecting the safety harness to a deceleration device, lifeline, or anchorage. C. Fall Protection System — A personal fall arrest system, a positioning device system, or a personal fall protection system for climbing activities which protects a worker from falling, or safely arrests a worker's fall, should a fall occur. It consists of an anchorage, a body harness, a lanyard and may include a deceleration device, lifeline, or suitable combinations of these. All system components must be properly used and employees properly trained in the use of the equipment. D. Self- Retracting Lifeline — Deceleration device which contains a drum -wound line which may be slowly extracted from, or retraced onto the drum under slight tension during normal worker movement, and which, after the onset of a fall, automatically locks the drum and arrests the fall. E. Anchorage — A secure point of attachment for lifelines, lanyards, or deceleration devices, and which is independent of the means of supporting or suspending the employee. The point of anchorage should always be above the highest point of access, for example above the top rung of a fixed ladder. Anchorage point must be capable of supporting 5, 000 Ibs of pressure per employee attached. F. Tie -Off — The act of a worker, wearing personal fall protection equipment, to connect directly or indirectly to an anchorage. It also means the condition of a worker being connected to an anchorage. G. Competent Person — A person who is capable of identifying hazardous or dangerous conditions in the personal fall arrest system or any component thereof, as well as in their application and use with related equipment, and who has authorization to take prompt corrective measures to eliminate them. H. Work Platform — Work platforms more than six (6) feet above adjacent surfaces must be protected by a standard handrail configuration. Handrails must be at least forty -two (42) inches above the platform, and have an intermediate and mid -rail. If there is a potential hazard of material falling onto workers below, there must be a toe -board attached at floor level, a minimum of four (4) inches high. I. Snap -Hook — A connector comprised of a hook - shaped member with a normally closed keepers, which may be opened to permit the hook to receive an object, and when released automatically closes to retain the object. Company uses only the double locking type snap -hook, which features a self - closing, self - locking keeper, which remains closed and locked until manually unlocked and pressed open for connection or disconnection by the wearer. 3.0 GENERAL WORK SITE PROCEDURES Employees of DRC Emergency Services, LLC are not authorized to install or otherwise erect scaffolding. A. Any lifeline, safety harness, or lanyard actually subjected to in- service loading, as distinguished from static load testing, shall be immediately removed from service and shall not be used again for employee safeguarding. B. Lifelines shall be secured above the point of operation to an anchorage or structural member capable of supporting a minimum tensile load of 5,000 pounds. C. Safety lanyard shall be a minimum of '/z inch nylon, or equivalent, with a maximum length to provide for a fall of no greater than six (6) feet. Employees are provided with a double lanyard to ensure compliance with DRC Emergency Services, LLC's policy requiring 100% tie -off at all times while working six (6) feet or higher. D. All safety harness and lanyard hardware, except rivets, shall be capable of withstanding a tensile loading of 5,000 pounds without cracking, breaking, or taking a permanent deformation. E. Fall arrest systems designed to meet the requirements of 29 CFR 1926 and used by an employee with a combined person and tool weight of less than 310 pounds will be considered in compliance. F. Safety nets, when in use, shall be installed by a competent person and will be capable of successfully passing a "drop test" of 5,000 pounds without breaking. G. Warning lines may be used on low -slope platforms in combination with other controls such as safety monitors, guardrails and personal fall arresting equipment or nets. Warning lines shall be made of rope, wire or chains and flagged every six (6) feet with highly visible material. The line shall be supported by stanchions and the line shall be installed 39 inches above the walking /working surface. The warning line shall have a minimum tensile strength of 500 pounds. H. Controlled Access Zones may be used for controlling the access to areas where there is potential for hazards of falling objects. Controlled access zones shall be provided between six (6) and twenty -five (25) feet from an unprotected or leading edge. The controlled access zones will be marked by a line that consists of rope, wire, tape or equivalent materials, supported by stanchions and flagged every six (6) feet. The line must have a minimum breaking strength of 200 pounds, and be located between thirty -nine (39) and forty -five (45) inches above the walking /working surface. I. A Safety Monitor system shall be implemented when there are no other alternate methods. The Safety Monitor shall be trained to the level of "Competent Person" and will be assigned to: - Recognize fall hazards; - Be on same working surface and in visual sight; - Remain close enough for verbal communication; - Warn employees if they are unaware of a fall hazard or acting in an unsafe manner; - Not have other assignments that would take monitor's attention from the monitoring function J. Anchor points must be capable of supporting 5,000 pounds per attached employee. The adequacy of an anchor point must be determined by a competent individual (either the third party scaffold erecting crew or a structural engineer). Where there is doubt about the strength of an anchorage point, an engineer must be consulted. Permanently installed anchor points should be provided for fall hazards that are routinely encountered. Anchor points used for fall protection and exposed to corrosive conditions (acids, moisture etc.) should be corrosion - resistant. K. "Hole Covers" shall be capable of withstanding at least twice the expected minimum load. Consideration shall be given to concentrated and impacted loads. The covers shall be secured to prevent inadvertent movement and either be color -coded or labeled "Hole" or "Cover" L. The need for fall protection will be assessed by the Site Supervisor and Customer Representative for temporary job site activities. 4.0 GENERAL INSTRUCTIONS TO EMPLOYEES REGARDING FALL PROTECTION A. When tying off above head, ensure that the object you have selected is immovable and capable of sustaining more than 5,000 pounds. Employees should consider that if a fall occurs while fall protection is being worn, the sudden stop could place a significant amount of stress on the end of the rope. If the lanyard is worn, frayed, or otherwise damaged, it cannot be trusted to sustain your weight in the event of a fall. Therefore, any lanyard, which appears to be in improper condition or is suspected of being same, will not be used and will be immediately taken out of service. B. Employees are to ensure that all open areas are barricaded and /or protected in such a manner that no individual will accidentally fall through the opening. Whenever physical barriers are not practical, a Safety Monitor shall be stationed a few feet away from the opening, in plain view of all who approach from either direction, for the sole purpose of diverting persons away from the hazard area. C. Employees are to perform a visual inspection of gangways, ramps and other walkway surfaces attached to vessels from a dock, pier or other vessels. Shake the structure from side to side to note the degree of swaying, if any, which is present. Inspect tie -down anchors to ensure that they not only are secure, but also are capable of sustaining the weight of the user in addition to any materials or equipment, which may accompany him. D. Report all circumstances where fall protection is needed to Onsite Supervisor prior to any work start -up. E. Do not ascend to any height if you are afraid of heights. Make the Site Supervisor aware of this fact before deployment to the job site. You may be assigned other responsibilities, which do not require working on surfaces above ground level. F. Never tie lanyards or lifelines to the bumpers of vehicles, cranes, cherry pickers, or to other pieces of equipment, which may be used at any time without advance notice, and which are not designed for personnel support and /or suspension. G. Fall Protection & Arrest Equipment shall be utilized when performing any work related task on scaffolds, ladders or other elevated work platforms. H. Employees will receive site - specific training regarding work on elevated platforms prior to the start of the temporary job site activity. Such training shall be specific to the site where such elevated work platform will be erected, and shall include, at a minimum: - The OSHA Fall Protection standard; - The nature of the fall hazards in the work area; - The role of employees in the fall protection plans; - The correct procedures for erecting, maintaining, disassembling and inspecting fall protection systems to be used (when applicable); - The use and operation of guardrails, personal fall arrest systems, safety net system, warning line systems, safety monitoring systems, controlled access zones and other protection to be used; - The role of each employee in the safety monitoring system when this system is used; - The limitations of mechanical equipment during the performance of work; - The correct procedure for the handling and storage of equipment and materials and the erection of overhead protection. 5.0 EQUIPMENT INSPECTIONS A. Personal fall arresting equipment (body harness, lanyard, etc.), which has been subjected to a significant fall, shall be discarded. B. Equipment shall be maintained in accordance with the manufacturer's guidelines and inspected prior to use. C. The following, at a minimum should be checked during this inspection: - Buckles — For distortion, sharp edges or cracks; - D -rings — For cracks, distortion, and corrosion, pitting or excessive wear (Note: D -Rings must be a minimum of 2� /a" inside diameter); - Body Harness — For burns, damage due to chemicals, cuts, and abrasion to the material or broken stitches; - Keepers and Snap Locks — To ensure that they operate correctly; - Retractable Lines — To ensure that they operate smoothly. The rope or cable should not be damaged. A quick pull of the line should cause the line to lock. The retractable lifeline assemblies shall be returned to the factory for re- certification as specified by the manufacturer. Check the date of the unit for the last certification performed by the manufacturer; - Lanyard — For cuts, frayed parts, damaged fibers, and the condition of connections. There should be no knots in the line. A knot can result in a substantial reduction in strength; - Shock Absorber — For ripped stitches, signs of impact loading and connections. 6.0 PROVISIONS FOR RESCUE A. It shall be the responsibility of the Site Supervisor to coordinate the rescue of an employee who has fallen into a net or is suspended by fall arresting equipment, and to conduct investigations of equipment and circumstances coincidental to a fall. Another employee shall be designated to "monitor" the employee until such assistance arrives. B. Provisions to rescue such an employee shall include, but not necessarily be limited to: - The availability of a ladder, lift or ropes, themselves equipped for fall arresting, to assist with the retrieval of the employee; or - The telephone number of the local fire department or on -site rescue team to alert in the event that other individuals cannot execute retrieval safely. - The on -site supervisor shall provide prompt rescue (15 minutes or less) of any employee in the event of a fall or shall assure the employee is able to rescue himself or herself. All employees who have been involved in a fall should be examined by a licensed medical professional without regard to the use of fall arresting device. C. Following any fall incident, an investigation shall be conducted to evaluate the fall protection plan for potential updates to practices, procedures or training in order to prevent reoccurrence. 7.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC shall provide a training program for each employee who might be exposed to fall hazards. Training shall enable each employee to recognize the hazards of falling & shall train each employee in the procedures to follow to minimize these hazards. B. Employers are to have written certification records showing the following: - Who was trained, when, dates of training - Signature of person providing training & date DRC Emergency Services, LLC determined training was deemed adequate. - Employer shall provide re- training when the following are noted: Work place changes Deficiencies in training Fall protection systems or equipment changes that render previous training obsolete FIRE EXTINGUISHERS & FIRE PREVENTION DRC Emergency Services, LLC's Portable Fire Extinguisher & Fire Prevention Program has been developed to work in conjunction with company emergency plans and other safety programs. Fire prevention measures reduce the incidence of fires by eliminating opportunities for ignition of flammable materials. 1.0 GENERAL A. DRC Emergency Services, LLC will fund on a recurrent basis all costs associated with the accredited training of Company personnel. B. DRC Emergency Services, LLC HSE Manager will be responsible for providing accredited incipient fire fighting and emergency evacuation training to Company employees, as well as record keeping. C. DRC Emergency Services, LLC HSE Manager along with the Department Managers will be responsible for conducting investigations and prevention measures such as monthly visual checks and an annual maintenance check on portable fire extinguishers. 2.0 CATEGORIES A. Fire Classifications: - Class A — Wood, Paper Trash - Class B — Flammable Liquids & Gases - Class C — Electrical Fires - Class D — Combustible Metals B. DRC Emergency Services, LLC will utilized a licensed 3rd Party to conduct annual inspections on all Portable Fire Extinguishers and to ensure that an adequate number of ABC Fire Extinguishers are available at Company facilities. DRC Emergency Services, LLC shall maintain these records for one year. 3.0 FIRE PREVENTION METHODS A. To eliminate potential fires, DRC Emergency Services, LLC has implemented a NO SMOKING policy in all office locations and inside shop facilities. B. Smoking on Company and /or customer property is only allowed in designated areas. C. Smoking is not allowed within 50' of any flammable storage areas. D. Smoke detectors are to be checked monthly during monthly Fire Extinguisher inspections. E. All isles, fire lanes, and other thruways, which lead to exits, are to remain open and unobstructed. Employees are expected to practice good housekeeping. F. Fire extinguishers are to be accessible in all work areas, unobstructed by equipment or materials. G. Faulty electrical equipment should be taken out of service immediately. H. Store all flammable liquids in fire -proof cabinets, safes, paint lockers or properly designated storage containers. I. Emergency escape routes shall be posted in all Company locations. J. DRC Emergency Services, LLC will practice at least annually emergency fire drills at each location. These practices will be done as if they were the real thing, and should be taken seriously. K. All Company vehicles shall be equipped with portable fire extinguishers for extinguishing incipient stage fires involving equipment and ordinary combustibles. L. Individuals assigned to do the vehicle inspections must include checking the vehicle fire extinguisher. 4.0 EMPLOYEE RESPONSIBILITIES A. Employees are to get familiar with the staging area assigned to their work location. B. Employees shall use the following protocols during a drill: - Stop work activities - Shut down equipment - Leave work area, WALK do not run - Look for wind direction; be careful not to walk into a stream or vapor cloud - Report to staging area - Wait for instructions C. Employees must be aware of the location of the fire extinguishers. D. Emergency reporting methods: - Immediately notify affected persons - Notify Supervisor - Notify Customer Representative (if applicable) - Call area emergency response team E. Employees shall ensure that paper, rags and other combustibles are not allowed to accumulate in any respective work area in the shop. F. Oily rags are to be placed in a marked container immediately after use. G. Employees are to control overflows of chemicals in order to avoid spills, and all spills are to be cleaned up following prescribed procedures as soon as possible. H. Employees shall not use electrical equipment which displays bare, cut, spliced, or frayed wiring. I. During "Hot Work", employees shall ensure that the area is free of oil, grease, and other flammables and combustibles. Additionally, employees shall attempt to control sparks and hot slag. 5.0 TRAINING REQUIREMENTS A. DRC Emergency Services, LLC will provide portable fire extinguishers in the workplace and shall provide an educational program to familiarize employees with the general principles of fire extinguisher use and the hazards involved in incipient stage fire fighting. Training will be conducted prior to initial assignment and at least annually thereafter. B. Basic elements of Fire: - Fuel — Paper, wood, rags, oil, grease - Oxygen — Air, ventilation, stored oxygen - Heat — Ignition sources, hot surfaces, sparks, open flames, electrical arcs. FIRST AID & MEDICAL TREATMENT The purpose of this program is to establish DRC Emergency Services, LLC's Medical Treatment Plan for all work related employee injuries including onsite first -aids, professional medical treatment cases and emergencies. 1.0 GENERAL A. DRC Emergency Services, LLC will fund on an annual and recurrent basis all costs associated with the accredited training of Company personnel. B. The HSE Manager will be responsible for arranging and /or providing accredited first aid training delivered to Company employees and ensuring First -Aid supplies are easily accessible when required. C. The HSE Manager will work together with DRC Emergency Services, LLC Management Team to manage occupational injuries and illnesses and conduct investigations into their causes and preventions. D. In the absence of an infirmary, clinic, hospital, or physician, that is reasonably accessible in terms of time and distance to the worksite, which is available for the treatment of injured employees, DRC Emergency Services, LLC shall ensure that someone with a valid certificate in first -aid shall be available at the worksite to render first aid. A valid certificate in first -aid training must be obtained from the U.S. Bureau of Mines, the American Red Cross, Medic First -Aid or equivalent training that can be verified by documentary evidence. 2.0 CLASSIFICATION OF INJURIES A. Lost Workday Case (LWC) — Any work related injury or illness, which prevents the employee from reporting to work on any subsequent scheduled workday. B. Restricted Workday Case (RWC) — Any work related injury or illness, which prohibits the employee from performing one or more parts of those functions essential to his /her position, for any subsequent shift. C. Medical Treatment Case (MTC) — Any work related injury or illness, which requires treatment by a physician or by a registered professional under the standing orders of a physician. D. DRC Emergency Services, LLC reserves the right to withhold immediate classification of reported injuries whereas information obtained during an investigation and supported by the physician's medical opinion raises issues regarding the alleged injury. However, DRC Emergency Services, LLC will not refuse medical treatment to any employee who requests it. 3.0 FIRST AID A. The role of Company first aid providers includes, but may not be limited to, the following: - Provide assistance for the emergency treatment of injuries or illness to a level that is consistent with training and competence; - Assist in the referral of casualties to medical aid as required; - Monitor and consult with the HSE Manager regarding the usage of the first aid supplies; Ensure adequate first -aid supplies are available & easily accessible when needed and consist of appropriate items which will be adequate for the environment in which they are used. First -Aid providers shall periodically reassess the demand for supplies and adjust their inventories. For construction operations, first aid kits shall be checked before being sent out to each job and at least weekly; and Appropriately dispose of waste materials and assist with the completion of injury reports. B. DRC Emergency Services, LLC will provide first aid kits on all temporary job site locations in each Company vehicle and /or trailer. Its use should be limited to the treatment of "first aid" cases. First aid kits shall consist of appropriate items, which will be adequate for the environment in which they are used. For construction operations, items shall be stored in a weatherproof container with individual sealed packages of each type of item. At a minimum, first aid kits shall consist of the following items and stored in a weatherproof container with individual sealed packages: - Sterile gauze pads (both 2 "x2" and 4 "x4 ") - Sterile first aid bandages - Sterile butterfly bandages - Sterile eye wash solution - Sterile burn solution - Sterile elastic bandage - Sterile knuckle bandages - Pain reliever - Sterile swabs - Sterile wound cleanser - Disposable latex gloves - Disposable face shield - Adhesive tape - Scissors - Antibiotic ointment C. First aid kit contents are to be checked periodically by either the job supervisor or last person to use it, to report items, which need to be replaced. At a minimum, first aid kit contents are to be checked at least once monthly. First aid kits in Company vehicles will be inspected and documented at a minimum during monthly vehicle inspections by person assigned to vehicle. Shop first aid kits will be inspected and documented on shop monthly inspection forms by the shop foreman. First aid boxes shall be located so that they are easily accessible to any employee who wishes to access it. Such will be to ensure that at a minimum: - Emergency names and contact telephone numbers are provided on or near the boxes; - The name and telephone number of the nearest medical treatment facility is on or near the boxes; - Instructions for emergency treatment of injuries are supplied in the boxes; - Located near running water (preferably hot and cold); - They are located in a dust and moisture proof environment; and - First aid boxes shall remain unlocked, but shall remain fully closed at all times. D. DRC Emergency Services, LLC will provide at least one employee who has been trained in Standard First Aid to each temporary job site (preferablyjob supervisor). Such employee will be required to provide assistance only within the limits of his /her instruction and knowledge. 4.0 GENERAL EMPLOYEE INJURIES & TREATMENT A. EYE INJURIES - Where the eyes or body of any person may be exposed to injurious corrosive materials, suitable facilities shall be provided within the work area. For chemical burns to the eyes, immediately go to the eye wash station, or in the absence thereof, to a source of clean running water (furnished on the job site). Flush the eyes (affected side facing down) with running water for at least fifteen minutes. The supervisor or other nearby employee should assist with this procedure. When flush is complete, it is important to bandage both eyes in order to control eye movement. If no source of running water is easily accessible, the employee should take a full- unopened bottle of eye wash solution from the first aid kit and use the entire bottle, flushing from the nose outward. Once open, the eye solution will lose its sterility, so it is not necessary for the employee to attempt to save any of the solution. In addition, employees should avoid using and replace any eye wash solution bottles observed in the first aid to have been previously opened and not entirely used. - Objects embedded in the eye should remain intact. No attempt should be made to remove the object by the injured employee or the responder. Bandage both eyes while bandaging around the object. B. CHEMICAL BURNS TO SKIN - Immediately go to the emergency shower and remove all affected clothing. Rinse for at least fifteen (15) minutes. Avoid rough touching or rubbing of the affected area(s). 5.0 EMERGENCY MEDICAL TRANSPORTATION A. While on location, DRC Emergency Services, LLC's Onsite Supervisor shall work with the On -Site Representative to ensure proper equipment is available for prompt transportation of an injured person to a physician or hospital or a communication system is established for contacting an ambulance service. DRC Emergency Services, LLC's Onsite Supervisor shall: - Ensure that the injured employee is not allowed to operate a motorized vehicle; - Remain with the injured employee until such a time as a prognosis has been rendered and /or a determination has been made regarding the release or subsequent admittance of the employee; and - Report immediately to the HSE Manager the circumstances surrounding the incident as well as a written medical opinion regarding the status of the employee. B. In areas where 911 is not available, an "Emergency Contacts Listing" and "Emergency Incident Forms" shall be maintained in the job folder on the temporary job site by the site supervisor, and shall remain easily accessible to all employees (i.e., posting, handout, etc.) should this information have to be accessed in the absence of the supervisor. In addition, the information contained therein shall be communicated to all employees prior to the job start -up so as to ensure familiarity with emergency contacts in advance of an incident occurring which requires the use of this information. C. The HSE Manager will be responsible for the following: - Performing a risk assessment to determine the number of first aid trained personnel and first aid boxes needed in the workplace; - Determining the appropriate level of training required meeting the risks associated with related job duties performed by Company employees; - Maintaining a first aid register; - Ensuring that up to date records and certificates associated with first aid training and retraining are available; - Advising upper management on any matters that influence the effectiveness of the management of this policy and associated procedures; - Providing to supervisory personnel an updated listing of names of employees who hold current certification; and - The training of new employees who may replace already trained employees on the temporary job site. 6.0 EMPLOYEE TRAINING A. Supervisory personnel will be trained in areas including, but not limited to: - First Aid /CPR. - How to conduct safety meetings. - How to perform Job Safety Analysis. - How to implement safety policies in the field. - How to conduct workplace and /or area inspections. - How to conduct accident investigations and priority injuries. - How to monitor employee work performance and behavior B. Other Company employees will be trained at least annually in the following: - First Aid /CPR - Proper injury reporting. - Administering first aid as the initial responder. - Compliance to the philosophy of "Universal Precautions" when addressing injuries, which involve blood or unknown bodily fluids. FORKLIFTS & COMPANY OWNED EQUIPMENT The purpose of this program is to establish DRC Emergency Services, LLC's safe operational procedures regarding the use of forklifts and powered industrial lift trucks. 1.0 GENERAL INFORMATION & INSTRUCTIONS A. Only those employees who have been trained and authorized to operate forklifts and other material hoists will do so. DRC Emergency Services, LLC will certify all authorized employees regarding competency on all types of lifting equipment. B. Prior to starting the forklift, employee must perform an inspection of the operational components of the equipment. Your inspection might include, but not be limited to: - Inspecting the mast for broken or cracked weld - points and any other obvious damage. - Make sure roller tracks are greased and that chain is free to travel. - Check hydraulic fluid levels. Low fluid levels could result in unstable load retention and difficulty with controls. - Check each hydraulic line and fitting for excessive wear or crimping. - Look at lift and tilt cylinders to see if there is any damage or fluid leaking. Beginning fluid loss may not be immediately detectable by casual observance. - Inspect mounting hardware on the cylinders and make sure everything is secure. - Check tires for excessive wear, splitting or missing tire material. Severely worn tires on one side can cause the forklift to topple over while, handling loads or when loading or unloading from equipment trailers. - If you're operating on pneumatic tires, check them for the proper pressure indicated on the tire. - Check to ensure seat belt is operable and in good condition. C. Forklifts are powered either by battery, propane or diesel. If you detect a problem, report it to your department supervisor. Never attempt to repair it yourself. D. DRC Emergency Services, LLC will use only those forklifts which meet ANSI approval to include a rated capacity established by the forklift manufacturer. E. Forklifts require routine maintenance and proper care if they are to continue to operate safely. DRC Emergency Services, LLC will rely on an outside manufacturers authorized repair and service representative. 2.0 PRE - STARTUP CHECKLIST As you prepare to start the forklift, some steps to follow in order to assist with the detection of problems prior to usage, might include: A. Applying your foot to the break to ensure that adequate resistance is achieved and that no "spongy" feel is detected. B. Ensure that the parking brake is engaged, place control in neutral, and start it by turning the key. C. Check all gauges and indicators upon start -up and continue to do so during forklift operation. Problems could develop while an activity is ongoing. D. Check the horn, visual signals and other safety features. 3.0 RATINGS & MANUFACTURER REQUIREMENTS A. Forklifts display a manufacturer's identification plate, which lists the load limitations for the forklift in question. These load limits are based on using the equipment under normal operating conditions with or without applicable attachments. B. If the load you are to lift is unknown or is not listed on the material, a simple test can provide a reasonable approximation with regard to whether a load is too heavy or falls within applicable restraints. First, lift the load an inch or so. The forklift should feel stable and the rear wheels should remain in firm contact with the floor or ground. Second, attempt to move a short distance with the load to ensure that the forklift does not develop instability by becoming mobile. Uneven floor or ground surface, improperly inflated tires or other variables could render the forklift unstable even though the stationary test proved successful. 4.0 HANDLING & MOVING LOADS A. The following constitutes basic forklift operating procedures when handling or moving loads is necessary: - Square up on the center of the load and approach it straight on with forks lowered (in the traveling position). - Stop when the tips of your forks are approximately a foot away from the material to be lifted. - Level forks and slowly drive forward until the load is resting against the backrest on the forks. - Lift the load high enough to clear whatever is under it. - Look over both shoulders to ensure that your path is clear then move backward approximately a foot or so. - Smoothly tilt the mask back to stabilize the load. - Operate at speeds designated within the facility for forklift traffic. - When you arrive to your destination, slow down, square up and stop approximately one foot or so from where you will rest the load. - Slowly and carefully move into the unloading area and gently lower or raise the material to its final destination. - Look over both shoulders and back up slowly after releasing your load. Use audible and visual alarms when backing up. B. Stacking materials: - Lifting materials from atop a stack of materials is very similar to taking a load from the floor. You should move slowly, forks leveled, and gently raise the load before attempting to retreat. Remember to always look over both shoulders before backing up with a forklift. - To place more material on a stack which already exists, approach the stack slowly, stop about a foot or so in front of the stack and ensure that you have enough clearance to move the load over the upper most pallet prior to moving forward. 5.0 GENERAL SAFETY REQUIREMENTS A. Never lift a load while the forklift is moving. Always wait until the forklift is completely immobile before you attempt to raise the load. B. When stacking loads, be sure that the last load you placed sits squarely on the rest of the stack or it could topple over. C. Always travel with a load slightly tilted backward for better stability. D. Travel with the load at the proper height. A stable clearance height is 4 to 6 inches at the tips and 2 inches at the heels to clear most uneven surfaces and avoid debris. E. If you can't see over the load, drive in reverse. Never try to look around the load while driving forward. F. When turning a forklift, remember that the turning wheels are in the rear of the forklift. Be careful to avoid swinging the forklift around violently. Many forklift accidents occur because the operator often forgets that the turning wheels are at the rear of the forklift. G. When turning into aisles, stay wide. This will allow your load to clear the sides and give the operator a chance to square up with destination. H. When you back out of an aisle, remember to allow enough room for forks to clear the sides before starting the turn. I. Before loading or unloading trailers, the operator shall verify that trailer chocks and /or dock plates are securely positioned. J. If you leave the forklift unattended for any reason, always lower the mast completely, turn off the engine and set the brake. 6.0 COMPANY OWNED EQUIPMENT A. Only authorized employees shall be allowed to operate Company owned equipment including mobile machinery. Authorization to operate mobile machinery & equipment will be issued to employees qualifying under appropriate training and proficiency testing. B. At the beginning of each shift, the competent /qualified operator shall inspect and check the assigned equipment and shall report immediately to his /her supervisor any malfunction of the clutch (if applicable), braking system, steering, lighting, or control system and shall lockout & tagout the equipment if necessary. C. Unauthorized personnel shall not be permitted to ride on equipment unless it is equipped to accommodate passengers safely. D. The operator shall make sure the warning signal is operating when the equipment is backing up. E. No operator shall operate mobile machinery without the protection of an enclosed cab or approved eye protection. F. Before starting the engine, the driver shall fasten his /her seat belt(s) and adjust them for a proper fit. G. The operator shall not use, or attempt to use any vehicle in any manner or for any purpose other than for which it is designated. H. The operator shall not load the vehicle /equipment beyond its established load limit and shall not move a load that has not been centered and secured for safe transportation. Always take into consideration the length, width, and height of the load. I. The operator of a gasoline or diesel vehicle shall shut off the engine before filling the fuel tank and shall ensure that the nozzle of the filling hose makes contact with the filling neck of the tank. No one shall be on the vehicle during fueling operations except as specifically required by design. There shall be no smoking or open flames in the immediate area during fueling operation. 7.0 EMPLOYEE TRAINING A. All Company employees who will operate forklifts, mobile machinery and /or Company owned equipment would undergo classroom and hands -on practical instruction regarding safe operations. Each employee must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to his /her work environment with an objective of controlling and /or eliminating any hazards or other exposure to injury or illness. B. In addition, employees who have successfully passed forklift "certification" training will incur an additional 30 -day review for workplace compliance, followed -up by periodic monitoring, for the duration of forklift operation authorization. Initial classroom instruction shall include, at a minimum: - Operating instructions, warnings, and precautions including: 1. Diesel powered: Forklift usage is normally outdoors, on even terrain, and in a controlled environment. 2. LP- Liquefied petroleum: Forklift usage is normally indoors (well ventilated), on even terrain and in a controlled environment. - Additional training will include, at a minimum, the following: 1. Vehicle stability; 2. Vehicle capacity; 3. Operating Radius; 4. Steering and maneuvering; 5. Operating limitations including load capacities; 6. Visibility (including restrictions due to loading); 7. Load manipulation, stacking, and un- stacking; 8. Composition of loads to be carried and load stability; 9. Surface conditions where the vehicle will be operated; 10. Refueling and /or charging and recharging of batteries; 11. Operating instructions, warnings, and precautions for the types of truck the operator will be authorized to operate; 12. Differences between the truck and the automobile; 13. Truck controls and instrumentation; where they are located, what they do, and how they work; 14. Any vehicle inspection and maintenance that the operator will be required to perform; 15. Any of the operating instructions, warnings, or precautions listed in the operator's manual for the types of vehicle that the employee is being trained to operate; 16. Pedestrian traffic in areas where the vehicle will be operated, as well as the posted maximum speed; 17. Ramps and other sloped surfaces that could affect the vehicle's stability; 18. Closed environments and other area where insufficient ventilation or poor vehicle maintenance could cause a buildup of carbon monoxide or diesel exhaust; 19. Other unique or potentially hazardous environmental conditions in the workplace that could affect safe operation. - Mandatory refresher training will include, but may not necessarily be limited to, the following: 1. Every 3 Years; 2. When the operator is assigned to drive a different type of truck; or 3. When the operator has been observed to operate the vehicle in an unsafe manner; 4. When the operator has been involved in an accident or near -miss incident while operating the forklift; 5. When the operator has received an evaluation that reveals that the operator is not operating the truck safely; 6. A condition in the workplace changes in a manner that could affect safe operation of the truck. C. During practical training, employees will be observed accomplishing at a minimum: - Forklift inspection; - Pre - startup checks; - Knowledge of controls; - Proper fork positioning; - Moving around obstructions; - Handling loads above head level; - Proper travel forward and backing up; - Traveling up and down inclines (if applicable); - Safety when turning corners or entering blind areas; - Moving loads while traveling both forward and backward; D. Forklift training will be conducted by a third party who has the necessary knowledge and competency to teach Company employees in accordance with the requirements of 29 CFR 1910.178. E. Forklift training will be documented and maintained in the respective employee's training file. Certifications shall include operator name, training date, evaluation date, and trainer /evaluator name. HAND & PORTABLE POWER TOOLS The purpose of this program is to educate and inform employees on basic safety procedures and safeguards associated with hand and portable power tools. 1.0 GENERAL A. When using hand and power tools, DRC Emergency Services, LLC shall provide PPE necessary to protect employees from the hazards of falls, flying debris, abrasive materials, chemical splashes, harmful dust, fumes, mists, vapors and gases B. Tools shall be kept in an orderly fashion in the tool cage or in the gang box, so that they may be easily found when needed. All tools must be cleaned after use. C. All tools and equipment shall be inspected regularly and maintained in a safe condition. Defective and unsafe tools or equipment must be reported promptly to the supervisor, and either replaced or repaired to a safe working condition. Any tool which is not in compliance with any applicable requirement of this part is prohibited and shall be identified as unsafe by tagging or locking the controls to render them inoperable. D. Hand Guards shall be in place and operable at all times while the tool is in use. The guard may not be manipulated in such way that will compromise its integrity or compromise the protection in which intended. Guarding shall meet the requirements set forth in ANSI B15.1. Never subject a hand or power tool to strain obviously beyond its capacity. E. Tools must not be left lying on moving machinery. F. Tools or loose material not bolted, tied or secured in an approved manner must be removed from elevations. G. When operating driving tools, use a tool holder for the chisel, bar, or other tools being struck. Note: Always wear proper eye protection. H. When several people are using hammers, shovels, or similar equipment, they shall maintain a safe distance from each other. I. Faces of sledges, hammers, and mauls should be slightly tempered. Heads of cutters and other anvil tools should not be tempered. J. Cutting tools are safer and more efficient when kept sharp. Avoid using dull cutting tools. K. Nails or sharp edges around the tops of kegs, barrels, boxes, cans and other containers must be eliminated immediately. L. Boards should not be thrown or left around with nail points protruding. The nails must be removed or bent down. 2.0 ABRASIVE WHEEL GRINDERS A. Safety washers must be used on all abrasive wheels. Abrasive wheels must have a protective shield and a tool rest that is adjustable to maintain a clearance no greater than one - eighth inch. The operator must wear cup -type goggles and should wear a face shield and stand to one side of the plane of rotation whenever possible. B. Never plug in a wheel grinder to a power source without ascertaining that the grinders switch is in the "off' position. C. The spindle speed of the machine must not exceed the maximum operating speed marked on the wheel. D. Before a wheel is mounted, it shall be closely inspected to make sure it has not been damaged. This inspection should include the "Ring Test ". Tap lightly with a nonmetallic instrument. If the wheel sounds dead or does not ring, it is cracked or defective and must not be used. E. Grinding wheels shall always be redressed immediately after they are used on brass and aluminum material. Worn or uneven grinding wheels need to be redressed before they are used. 3.0 TOOL HANDLES A. Remove the handle from ajack when it is not in use. Use the correct jack. B. Handles of all sledges, hammers, mauls, mattocks, and other striking tools must be properly wedged into the heads. C. Files shall not be used without handles. D. Non - conductive materials, such as wood or fiberglass, must be used for handles on shovels and posthole diggers to protect from electrical shock. E. Cracked or split handles must be replaced as soon as possible. Never paint wooden handles, and never tape cracked or split handles. 4.0 POWER MOWERS & TRIMMERS A. Do not refuel in a closed area. B. Before beginning work, carefully inspect the area and remove all wire, rocks, glass, and other objects that could become a missile if struck by the blade. The mower discharge chute and rear mower housing must be equipped with a deflector shield. C. Before starting the mower, inspect it for loose parts and defective or loose guards. Disconnect the spark plug wire before attempting an inspection or repair of the mower blade. D. Do not add fuel to the engine gas tank while it is running or while it is hot. E. Do not allow anyone to loiter in the immediate vicinity of operations. F. The operator must wear safety goggles or safety glasses with side shields, as appropriate, when mowing, edging or trimming. Steel toe shoes are strongly recommended. G. Fuel for power mowers must be carried and stored in approved containers (safety cans). H. Never leave power equipment unattended while it is running. 5.0 POWER TOOLS A. Before repairing, servicing or changing components on any power tool, the power source must be disconnected. If a gasoline engine drives the tool, the ignition wire must be disconnected from the spark plug, or other precautions must be taken to prevent the accidental firing of the engine. B. When there is danger of explosion or fire, air - operated tools must be used. Electrical tools must not be used on tanks or lines until the tanks, lines and surrounding area are free of combustible gas. Combustible gas must not be used to operate air - operated tools. Persons using air - operated tools must be sure that the source of air supply cannot exceed the working pressure of the tool. C. The frames of portable electric tools and equipment, except Underwriters Laboratories (UL) approved double insulated tools, must be grounded either through a third wire in the cable containing the circuit conductors or through a separate wire grounded at the source of the current. Outlets supplying power to portable electric tools that are either outside or in wet locations must have approved ground -fault circuit protection, or other means of grounding the circuit. D. Hand -held power tools must be equipped with a switch that is manually held in the "on" position. E. Electric power tools and equipment showing worn, deteriorated, or inadequate insulation must be removed from service until repaired. 6.0 SCREWDRIVERS A. Avoid the careless, improper use of screwdrivers. Never attempt to use a screwdriver as a pry tool, drift, or chisel. B. Screwdrivers should be held in such a way that if they slip, they will not stab you or anyone else. 7.0 HAND WRENCHES A. The wrench must fit the nut. B. Wrenches should not be used directly over the head. Instead, work at an angle. C. Never use a wrench to secure leverage by placing its jaws into the jaw or on the handle of another wrench. D. Adjustable pipe wrenches and crescent -type wrenches should be adjusted to take a full but snug grip on a pipe or nut. The pull should be made toward the jaw of the wrench so that the grip is tightened and undue strain on the tool is avoided. Avoid the use of a crescent type wrench when a box -end wrench or open -end wrench can be used. E. Never step on wrenches or tongs when additional force is needed. F. When connections are known to be quick breaking, causing a sudden release, a hammer wrench shall be used instead of a wrench that requires body force. G. Extensions, or "cheaters ", shall not be used on wrench handles until efforts to break or make up the connection with the largest wrench available have failed. If a cheater is used, place it on the largest wrench available. The cheater must extend the full length of the handle so that it will not damage the wrench or slip off the handle. Never use a cheater on a crescent -type or aluminum wrench. Fiberglass and aluminum cheaters shall not be used. 8.0 MISCELLANEOUS A. Mops or other potentially flammable items must not be placed near engine exhausts or other hot surfaces for drying. B. An air hose must not be used to blow particles off clothing, hair or skin. If air pressure is being used to clean an area, the user must wear protective goggles and the air hose must be equipped with a pressure regulator to reduce the air pressure to less than 30 psi. HAZARD COMMUNICATION PROGRAM 0 OL03 ±2. j )) �/4 f § -, The purpose of this program is to communicate to employees and visitors the occupational exposures and safeguards of hazardous chemicals in the workplace. 1.0 GENERAL INFORMATION A. DRC Emergency Services, LLC will rely on the evaluation performed by chemical manufacturers and importers regarding specific chemical identity and the hazards associated with that chemical. B. DRC Emergency Services, LLC will consider a chemical or solid, a physical hazard, based upon scientific study, if it is a combustible liquid, a compressed gas, explosive, flammable, organic peroxide, oxidizer, pyrophoric, unstable, or water reactive. 2.0 CHEMICAL INVENTORY A. DRC Emergency Services, LLC shall maintain an inventory of all known chemicals (liquid, solid or gas) by using an identity that is referenced on the appropriate Safety Data Sheet. DRC Emergency Services, LLC will keep this inventory current with regard to purchases, use and on -hand storage of chemicals and will make such listing available and accessible to employees and others who wish to resource it. B. Any sub - contractor used by DRC Emergency Services, LLC will be required to supply Safety Data Sheets for respective chemicals brought to the job site by their employees. DRC Emergency Services, LLC will add such chemicals to its own listing prior to presenting it to the customer representative. C. DRC Emergency Services, LLC will add newly acquired chemicals to its existing inventory list while deleting those no longer in use by DRC Emergency Services, LLC. D. The chemical inventory listing will be evaluated at least annually. 3.0 CONTAINER LABELING A. Company personnel will ensure that each shipment of chemicals delivered displays proper labeling, or it will not be accepted. Labeling shall be in English, and in such instances as an employee of DRC Emergency Services, LLC does not speak or understand the English language; efforts will be made by DRC Emergency Services, LLC to have such applicable documents communicated to the employee in the language of his origin. When the employee is that of the customer or other contractor, DRC Emergency Services, LLC shall reasonably expect such customer or contractor to assist in providing such accommodations. B. All chemicals employees will use, except for small amounts placed in other containers(s) for immediate use, will be labeled. No unmarked container of any size will be left in the work area unattended. Chemicals designated for immediate use should be returned to the original container when the employee is finished with its use. Chemicals that will remain in the container for subsequent work periods will result in the container being labeled for that particular chemical, and then only that chemical will be placed into that container until it is properly disposed of. C. DRC Emergency Services, LLC will rely on manufacturer applied labels whenever possible, and will ensure that these labels are maintained. Containers where the contents are known and which display no label, or on which the manufacturer's label has been removed, will be re- labeled either by writing directly onto the container with a weather - resistant marker or applying an adhesive label for proper identification. D. Employees are strictly prohibited from dispensing chemicals from an unknown container into another container for immediate use. Additionally, DRC Emergency Services, LLC will require all contractors to restrict its employee from exercising the same practice while on customer property. E. In accordance with OSHA requirements, DRC Emergency Services, LLC will require that each container of hazardous chemicals or other hazardous substances in the workplace, be marked, tagged, or labeled with the following: - Product identifier; signal word; hazard statement(s); pictogram(s); precautionary statement(s); and name, address, and telephone number of the chemical manufacturer, importer or other responsible party. F. Containers found in the workplace which does not display appropriate hazard warnings or labels, will be marked "Do Not Use until Properly Labeled ", by the employee. Such container will then be isolated to prevent the inadvertent use of its contents by an unsuspecting employee. G. When shipping any container or piece of equipment, the person who signs the shipping papers is responsible for ensuring that the container is properly labeled and clearly marked. H. The HSE Manager will conduct periodic inspections to ensure that the use & care of labels and other forms of warnings are not defaced or removed. The information on labels may differ from manufacturer to manufacturer, but all labels should provide the following information, at a minimum, prior to acceptance into the warehouse or on a temporaryjob site: - Chemical Name; - Health Hazards; - Physical hazard; - Reactivity; 4.0 SAFETY DATA SHEETS (SDS) A. Chemical manufacturers are responsible for developing SDSs. DRC Emergency Services, LLC shall have a SDS for each chemical used. Should a container arrive to DRC Emergency Services, LLC or a temporaryjob site without the SDS, the Purchasing Agent will contact the respective manufacturer or distributor to request appropriate Safety Data Sheets. B. SDSs can be maintained at the primary work site, but shall also be readily accessible in each work area in case of an emergency. SDS must be made available, upon request, to employees, their designated representatives, the Assistant Secretary & the Director. C. DRC Emergency Services, LLC will consider an SDS acceptable when it contains the following information, at a minimum: - The chemical and common name(s) of all ingredients, which make up the chemical or other hazardous substance. - Physical and chemical characteristics of the hazardous chemical (such as vapor pressure and flashpoint). - The physical hazards of the hazardous chemical including the potential for fire, explosion and reactivity. - The health hazards of the hazardous chemical including signs and symptoms of exposure, and any medical condition which is generally recognized as being aggravated by exposure to the chemical. - The primary routes of exposure. - The OSHA permissible exposure limit. - Whether the chemical or substance is a potential carcinogen. - Applicable precautions for safe handling and use, as known by the chemical manufacturer, importer, employer of chemist who mixed the solution and what to do if chemical is spilled. - Control measures for safe use, such as appropriate safe work practices, engineering controls, and personal protective equipment. - Emergency and first aid procedures. - The date of preparation of the Safety Data Sheet, or the last change made to it. - The name, address and telephone number of the chemical manufacturer or importer. 5.0 EMERGENCY ACTIONS A. Employees, who witness or are involved in an overexposure incident or exposure to any hazardous substance in the workplace, should notify the following: The HSE Manager, The Customer Representative, and The local emergency response telephone number B. When an employee has chemicals introduced into the eyes, he /she must be taken to an eye wash station immediately and should rinse both eyes with clean running water for at least 15 minutes. C. An employee who has skin exposure should flush the affected area with clean running water for at least 15 minutes. D. Employees who are conscious and have been exposed to a chemical or other hazardous substance should be taken immediately to a source of clean fresh air /water. E. Administering personnel should make every attempt to keep an unconscious employee's airway open, and "Rescue Breathing" should be started for the employee until normal respiration begins or trained medical personnel arrive. F. Supervisory personnel should always have assembly areas designated so as to take head count of all individuals in the work crew, in the event of an emergency. 6.0 COMMUNICATION OF HAZARDS A. DRC Emergency Services, LLC will communicate, via postings and through verbal instructions, any special or non - routine task being performed on Company property and /or on temporary job sites that might expose employees to chemical hazards contained in unlabeled containers and vessels. B. Consult with process operators when on temporaryjob sites, in order to obtain specific information concerning process hazards. Such information may be related to: - Applicable Lockout /Tagout provisions (29 CFR 1910.147), - Operating temperatures on equipment and surrounding piping systems (29 CFR 1910.119), - Facility emergency actions and alarms (29 CFR 1910.38), - Required personal protective equipment for the area (29 CFR 1910.132), and - Valves, switches and other controls, which are "off limits" to outside personnel (29 CFR 1910.119). 7.0 MANAGEMENT RESPONSIBILITIES A. The HSE Manager & Program Administrator will have the responsibility of ensuring that an effective written hazard communication program is maintained and introduce to employees and others who will be affected by DRC Emergency Services, LLC's work activities. Copies of DRC Emergency Services, LLC's hazard communication program shall be maintained at each workplace that describes methods of providing information & warnings to employees, precautionary measures to be taken, Safety Data Sheets, & information on labeling systems. B. In addition, DRC Emergency Services, LLC shall make available, upon request, a copy of its' written hazard communication program to employees, their designated representatives, the Assistant Secretary & the Director in accordance with requirements of 29 CFR 1910.1020(e). When employees must travel between work places during a work shift (multi job sites), the written program will be kept at a primaryjob site. C. DRC Emergency Services, LLC also will have the additional responsibility to ensure that the program is current and that all information is communicated to employees on a consistent basis. D. DRC Emergency Services, LLC will ensure that employees have the appropriate personal protective equipment required to protect the employee from known hazards, supplied at no cost to the employee. 8.0 EMPLOYEE RESPONSIBILITIES A. Employees have the responsibility to learn and understand the provisions of DRC Emergency Services, LLC's "Hazard Communication Program ". B. Employees should understand how to access the resource materials safety data sheets (SDS), and should know how to seek help for clarification when necessary. C. Employees should understand DRC Emergency Services, LLC's labeling requirements as well as its policy concerning the use and storage of chemicals. D. Employees are responsible for evaluating their respective work areas and obtaining a real familiarity with the location of fixed obstructions, which can be potential lower leg, and above head hazards. E. Supervisory personnel are to complete a Job Safety Analysis Report (JSA) prior to the start of each and every temporary job site activity. For the purpose of this policy, DRC Emergency Services, LLC will consider the JSA as the primary hazard communication instrument the supervisor can use while on thejob site. JSA's are to be submitted immediately upon job completion. F. Employees are responsible for conducting themselves professionally, and in a manner indicative of someone who has concern for the safety not only of themselves, but also of others. Behavior detrimental to the overall safe completion of any Company- authorized activity will result in the individual's immediate removal from thejob site, and subsequent disciplinary action. G. New employees have the responsibility for maintaining a close and inquisitive relationship with supervisory personnel and other more experienced employees. The first few days of an employee's employment will be critical to the overall safety efforts of DRC Emergency Services, LLC and to the employee's acclimatization to prescribed work procedures. H. All employees are responsible for reviewing Station Bills on offshore rigs /crew boats, and becoming familiar with their respective roles and assignments in emergency situations. Employees are to be orientated to the elements of the respective customer's Safety Manual, prior to deployment. A signed acknowledgement shall be filed on each employee who has received this orientation. 9.0 EMPLOYEE TRAINING A. To ensure that employees participate in an effective training program, DRC Emergency Services, LLC will provide new hires and existing employees with effective information and training on hazardous chemicals in their work area at the time of their initial assignment, and whenever a new physical or health hazard the employees have not previously been trained about is introduced into their work area. B. The following topics will be covered, at a minimum: - An explanation of the requirements contained in the Hazard Communication Standard (29 CFR 1910.1200); - Operational training specific to their work area where hazardous chemicals are present; - Location and availability of DRC Emergency Services, LLC's written program; - Physical and health effects of hazardous chemicals; - Chemical Hazard Categories: 1. Explosives, 2. Gases, 3. Flammable Liquids, 4. Flammable Solids, 5. Oxidizers, 6. Organic Peroxides, 7. Poisons, 8. Corrosives 9. Miscellaneous - Additional Chemical Hazards: 1. Hepatotoxins (i.e., Carbon tetrachloride & Nitrosamines) 2. Nephrotoxins (i.e., Halogenated Hydrocarbons) 3. Neurotoxins (i.e., Mercury & Carbon Disulfide) 4. Agents That Act On Blood (i.e., Carbon Monoxide & Cyanides) 5. Agents That Damage the Lungs (i.e., Silica & Asbestos) 6. Reproductive Toxins (i.e., Lead) 7. Cutaneous Hazards (i.e., Ketones & Chlorinated Compounds) 8. Eye Hazards (i.e., Organic Solvents & Acids) 9. Carcinogens (i.e., Cancer Causing Chemicals) 10. Irritants (i.e., Chemicals That Cause Reversible or Inflammatory Effect) 11. Sensitizers (i.e., Chemicals that Cause Allergic Reactions) - Use of engineering controls, appropriate work practices and protective measures to be utilized to prevent exposure; - How to address exposure incidents and emergencies; - Location and availability of SDS, and how to read and understand SDSs; - Details of the hazard communication program including the use, handling and storage of Hazardous Materials; - Danger of confined and enclosed spaces; - Proper PPE to be used; and - Explanation of the labeling system. 10.0 RECORDKEEPING DRC Emergency Services, LLC will maintain all records pertaining to this program including: A. Employee Training Records: Duration of employment plus three (3) years; B. Job Safety Analysis Reports (JSA's): Not less than three (3) years; C. Safety Meeting Records: Not less than three (3) years; D. Safety Data Sheets (SDS) for current chemicals in use; and E. Injury Reports: Not less than fifteen (15) years. HAZARDOUS WASTE OPERATIONS & EMERGENCY RESPONSE The purpose of this program is to ensure the proper handling of hazardous wastes on location in order to reduce and /or eliminate health risks to employees or damage to the environment. 1.0 ORGANIZATIONAL STRUCTURE A. The Onsite Customer Representative shall have the responsibility and authority to direct all hazardous waste operations. Employees shall follow a chain of command including immediate directives from DRC Emergency Services, LLC's Onsite Supervisor up to the Onsite Customer Representative. B. DRC Emergency Services, LLC's Onsite Supervisor along with the Onsite Customer Representative shall have the responsibility to develop and implement an Emergency Response Plan to identify and control site - specific health hazards as well as provide for emergency response. C. The Onsite Customer Representative and /or the most senior official onsite shall be responsibility for controlling operations at the site. 2.0 EMERGENCY RESPONSE PLAN A. An Emergency Response Plan shall be developed & implemented to handle anticipated emergencies prior to the commencement of any operation. The plan shall be in writing & available for inspection by employees, their representatives & OSHA. The plan shall identify the hazards for each phase of the operation and is kept on the work site. The plan shall also address requirements and procedures for employee protection. B. The Emergency Response Plan shall address the following at a minimum: - Pre- emergency planning & coordination with outside parties; - Personnel roles, lines of authority, training & communications; - Personal protective equipment and emergency equipment; - Emergency recognition & prevention; - Emergency alerting and response procedures; - Safe distances & places of refuge; - Evacuation routes and procedures; - Decontamination; and - Emergency medical treatment 3.0 EMERGENCY RESPONSE A. Prior to the commencement of emergency response operations, an Emergency Response Plan will be developed as part of the Site Safety Plan. B. First Responder awareness level employees who are likely to witness or discover a hazardous substance release shall be trained to initiate an emergency response sequence by notifying the proper authorities of the release. C. Emergency response employees who exhibit signs or symptoms, which may have resulted from exposure to hazardous substances during the course of an emergency, shall be provided with medical consultation. 4.0 DECONTAMINATION A. A decontamination procedure shall be developed, communicated to employees and implemented before any employees or equipment may enter areas on site where the potential for exposure to hazardous substances exists. B. All employees leaving a contaminated area shall be appropriately decontaminated. All contaminated clothing and equipment leaving a contaminated area shall be appropriately disposed of or decontaminated. C. Decontamination procedures shall be monitored by the site safety and health supervisor to determine their effectiveness. When such procedures are found to be ineffective, appropriate steps shall be taken to correct any deficiencies. D. Decontamination shall be performed in geographical areas that will minimize the exposure of uncontaminated employees or equipment to contaminated employees or equipment. E. PPE and equipment shall be decontaminated, cleaned, laundered, maintained or replaced as needed to maintain their effectiveness. Employees whose non - impermeable clothing becomes wetted with hazardous substances shall immediately remove the clothing. F. Unauthorized employees shall not enter controlled areas. Unauthorized employees shall not remove protective clothing or equipment from change rooms. G. Where the decontamination procedure indicates a need for regular showers and change rooms outside of a contaminated area, they shall be provided and meet the requirements of 29 CFR 1910.141. H. DRC Emergency Services, LLC's Decontamination plan, as part of our site specific safety plan, allows us to effectively: - Determine the layout and location of decontamination stations; - Determine decontamination equipment that is needed; - Determine appropriate decontamination methods; - Establish procedures to prevent contamination of clean areas; - Establish methods to minimize worker contact with contaminants during removal of PPE; - Establish methods for disposal of clothing and equipment that cannot be decontaminated; - Keep unauthorized individuals from entering decontamination areas; - Inform commercial laundry facilities of potential contaminants and their health effects; - Provide for showers and change rooms in accordance with 29 CFR 1910.141; - Properly dispose of all solvents and equipment used for decontamination. I. Our plan is revised whenever the type of PPE and equipment changes, the site conditions change, or the site hazards are reassessed based on new information. 5.0 ENGINEERING CONTROLS, AIR MONITORING & MEDICAL SURVEILLANCE A. Engineering controls, work practices and PPE shall be used to reduce and maintain exposure limits. Feasible engineering controls include the use of pressurized cabs or control booths on equipment, and /or the use of remotely operated material handling equipment. B. Air monitoring shall be used to identify and quantify airborne levels of hazardous substances. The monitoring should address initial entry, periodic monitoring, and possible IDLH conditions and wherever exposure may be a possibility. C. Any employee who may be exposed to hazardous substances or health hazards at or above the established permissible exposure limit, above the published exposure level for a given substance, without regard for use of a respirator, for 30 days or more a year shall be provided medical surveillance. This shall be provided at no cost to the employee. 6.0 EMPLOYEE TRAINING A. All Company employees including equipment operators, field personnel, supervisors and management shall be trained prior to being allowed to participate in or supervise any field activity. B. Training ensures that employees are aware of the potential hazards that they may encounter and provides the necessary knowledge and skills to perform their work with minimal risk to their safety and health. Management, supervisors and workers shall be trained to: - Recognition of hazards; - Use of personal protective equipment; - Use safe work practices to minimize hazardous risks; - Safe use of engineering controls and equipment; - Use proper decontamination procedures; - Understand the Emergency Response Plan, medical surveillance requirements, confined space entry procedures; spill containment program, and any appropriate work practices. C. Workers also must know the names of personnel and their alternatives responsible for site safety and health. The amount of instruction differs with the nature of the work operations. Employees must not perform any hazardous waste or emergency response operations unless they have been trained to the level required by their job function and responsibility, and have been certified by their instructor as having completed the necessary training. D. DRC Emergency Services, LLC's training program shall consist of formal classroom instruction and hands on activities. In order to demonstrate competency, 3 rd Party Training Instructors shall possess academic credentials and instructional experience. The training program is designed to exceed the minimal requirements specified under the HAZWOPER regulations detailed in 29 CFR 1910.120. E. Employees are trained prior to assignment to job duties. Training shall be based on specific employee duties and functions. Employees who are trained in accordance with DRC Emergency Services, LLC's Emergency Response Plan shall receive annual refresher training. F. Upon completion of training, certificates and wallet cards documenting training are provided to all participants. A record of methods used for training and copies of certificates shall be kept in Employee's training file at DRC Emergency Services, LLC's corporate office, and are accessible to all employees, their representatives, the Secretary of Labor, or designee. G. Employees at all hazardous waste sites shall be trained to the level required by their job function and responsibility prior to performing any hazardous waste operation. HEAT & COLD ILLNESS PREVENTION The purpose of this program is to raise employee awareness regarding heat and cold illness symptoms, ways to prevent illness, and what to do if symptoms occur. 1.0 HEAT ILLNESS A. Heat illness is a serious medical condition resulting from the body's inability to cope with a particular heat load, which can include heat cramps, heat exhaustion, and heat stroke. Physical factors that contribute to heat related illness should be taken into consideration before performing a task. The most common physical factors that can contribute to heat related illness are type of work, level of physical activity, duration of activity and clothing color, weight and breathability. B. Supervisors must ensure personal factors that contribute to heat related illness are taken into consideration before assigning a task where there is the possibility of a heat - related illness occurring. The most common personal factors that can contribute to heat related illness are age, weight /fitness, drug /alcohol use, and prior heat - related illness. 2.0 HEAT CRAMPS A. Heat cramps are muscle spasms that usually affect the arms, legs, or stomach. Frequently they don't occur until sometime later after work, at night, or when relaxing. Heavy sweating causes heat cramps, especially when water is replaced, but salt and potassium are not. B. Although heat cramps can be quite painful, they usually don't result in permanent damage. To prevent them, drink electrolyte solutions such as Gatorade during the day and try eating more fruits like bananas. 3.0 HEAT EXHAUSTION A. Heat exhaustion is more serious than heat cramps. In heat exhaustion, the surface blood vessels and capillaries, which originally enlarged to cool the blood, collapse from loss of body fluids and necessary minerals. This happens when you don't drink enough fluids to replace what you're sweating away. B. The symptoms of heat exhaustion include: headache, heavy sweating, intense thirst, dizziness, fatigue, loss of coordination, nausea, impaired judgment, loss of appetite, hyperventilation, tingling in hands or feet, anxiety, cool moist skin, weak and rapid pulse (120 -200), and low to normal blood pressure. C. Somebody suffering these symptoms should be moved to a cool location such as a shaded area or air - conditioned building. Have them lie down with their feet slightly elevated. Loosen their clothing, apply cool, wet cloths or fan them. Have them drink water or electrolyte drinks. 4.0 HEAT STROKE A. Heat stroke is a life threatening illness with a high death rate. It occurs when the body has depleted its supply of water and salt, and the victim's body temperature rises to deadly levels. A heat stroke victim may first suffer heat cramps and /or the heat exhaustion before progressing into the heat stroke stage, but this is not always the case. It should be noted that, on the job, heat stroke is sometimes mistaken for heart attack. It is therefore very important to be able to recognize the signs and symptoms of heat stroke and to check for them anytime an employee collapses while working in a hot environment. B. The early symptoms of heat stroke include a high body temperature (103 degrees F); a distinct absence of sweating (usually); hot red or flushed dry skin; rapid pulse; difficulty breathing; constricted pupils; any /all the signs or symptoms of heat exhaustion such as dizziness, headache, nausea, vomiting, or confusion, but more severe; bizarre behavior; and high blood pressure. Advanced symptoms may be seizure or convulsions, collapse, loss of consciousness, and a body temperature of over 108 degrees F. C. It is vital to lower a heat stroke victim's body temperature. Seconds count. Pour water on them, fan them, or apply cold packs. Seek emergency medical attention as soon as possible. 5.0 COLD RELATED ILLNESSES A. Hypothermia is a lowering of temperature of the body's inner core, and can occur when outside temperatures are as high as 45 degrees Fahrenheit. When the core temperature falls, bodily functions begin to shut down. B. Most hypothermia victims are elderly persons who, for a variety of reasons, are unable to keep sufficiently warm in the winter. An elderly person's core temperature can drop without them being aware of it, and an aging body is less capable of reversing a fall in temperature. Risk factors for hypothermia include: - Disorders that reduce production of body heat - Impaired mental function - Reduced mobility - Use of drugs such as tranquilizers C. Symptoms of hypothermia may include: - Shivering - Dizziness - Numbness - Weakness - Drowsiness - Impaired Vision - Impaired Judgment D. If hypothermia is suspected, get the victim professional medical care immediately, and follow these methods to maintain warmth: - Get victim out of the wind and rain. - Remove wet clothing and replace it with dry or wool clothing. - Use body heat to warm the victim. Get inside a sleeping bag with the victim or wrap yourself in a blanket with them. If several people are with you, have everyone huddle around the victim. - If the victim is conscious, have them drink warm fluids such as sweetened tea, broth or juice, and have them eat quick- energy foods such as candy. - Do not allow victim to drink alcoholic beverages in any circumstance. E. When outside for prolonged periods of time in cold weather, use the following precautions - Dress warmly in layers of clothing and wear fabric that remains warm even when wet, such as wool. - Wear wind- and weather -proof clothing, including a warm hat and gloves. - Take shelter if you get wet or cold. - Do not drink alcohol while in the cold - it causes the body to lose heat faster. 6.0 MANAGEMENT & SUPERVISOR RESPONSIBILITIES A. DRC Emergency Services, LLC shall provide Employees with access to potable drinking water. Where it is not plumbed or otherwise continuously supplied, the DRC Emergency Services, LLC shall provide bottled water in sufficient quantities throughout the work shift. B. At or below 80 degrees Fahrenheit, DRC Emergency Services, LLC shall have timely access to shade upon request. For temperatures at or above 80 degrees Fahrenheit, one or more areas with shade shall be provided at all times while employees are present. Shade shall accommodate the number of employees on recovery or rest periods. C. High -heat (95+ degrees) procedures shall include, but are not limited to: - Effective communication by voice, observation or electronic means; - Observation of employees for alertness and signs /symptoms of heat illness; - Designating one or more employees on each worksite as authorized to call for emergency medical services; - Reminding employees to drink water throughout the shift; and - Pre -shift meetings before beginning work to review the high heat procedures, encourage drinking water, and remind employees of their right to take a cool -down rest when necessary. D. The Onsite Supervisory shall address Environmental factors during the "Job Safety Analysis" process that can contribute to heat related illness. If heat illness or hypothermia is suspected, the Onsite Supervisor shall remove the employee from the heat or cold environment, immediately summons emergency medical services and provide responders with clear, concise directions to the worksite. 11.0 TRAINING A. All DRC Emergency Services, LLC employee's shall receive written procedures and training in heat & cold illness prevention to include: - The environmental and personal risk factors for heat & cold illness; - DRC Emergency Services, LLC procedures for complying with the requirements of this program; - The importance of frequent consumption of small quantities of water, up to 4 cups per hour, when the work environment is hot and employees are likely to be sweating more than usual in the performance of their duties; - The importance of acclimatization; - The different types, common signs and symptoms of heat & cold illness; - The importance of immediately reporting to their Supervisor any signs or symptoms of heat or cold illness in themselves, or in co- workers; - DRC Emergency Services, LLC procedures for responding to symptoms of possible heat illness, including how emergency medical services will be provided should they become necessary; - DRC Emergency Services, LLC procedures for contacting emergency medical services, and if necessary, for transporting employees to a point where they can be reached by an emergency medical service provider; and - DRC Emergency Services, LLC procedures for ensuring that, in the event of an emergency, clear and precise directions to the work site can and will be provided as needed to emergency responders. B. Supervisors shall be trained in heat & cold illness prior to the supervision of employees working in the hot or cold environments to include: The procedures to follow t to prevent heat or cold illness; and The procedures to follow when an employee exhibits symptoms consistent with possible heat or cold illness, including emergency response procedures. HOUSEKEEPING POLICY DRC Emergency Services, LLC strives to provide a comfortable working environment and encourage all employees to enjoy and make use of the common areas provided. Employees' contribution to help maintain their personal work area will ensure an attractive and safe work environment. Employees are expected to treat common areas with respect and ensure that they are left in an appropriate state. This policy applies to all employees and guests at DRC Emergency Services, LLC. All materials, products and equipment have a place for orderly storage. Employees are to return items to there proper place after use to ensure they are easier to find and easier to inspect for damage and wear. Employees are expected to tidy their workstation throughout the day to ensure their space is safe for use, to aid others in locating materials, and to maintain a professional image. Employees are collectively responsible for maintaining the cleanliness of common work areas. When using any common space, all employees are expected to clean anything that they use, put their garbage in the garbage receptacles, and leave all items in the condition in which they were found. Should anything need repair or replacement, the employee should notify their immediately Supervisor. Employees are to follow the direction of all signage posted in common areas to ensure compliance with the fire code, room capacities, and heath and safety regulations to guarantee a safe and enjoyable experience for all. It is everyone's responsibility to pick up and clean up. Here are a few guidelines: A. Keep work areas and storage facilities clean, neat and orderly; B. Keep all aisles, stairways, traffic areas, and exits free from obstructions at all times; C. Clean up any spills immediately; D. All combustible scrap and debris shall be removed at regular intervals during the course of the operation; E. Do not let materials or supplies that are no longer needed accumulate; F. All employees are responsible for reporting items that are missing or misused. G. All common areas are to be treated with respect. Please ensure you tidy up any debris. Violations of this policy will be subject to appropriate disciplinary action. HYDROGEN SULFIDE SAFETY PROGRAM The purpose of this program is to assure that all Company employees are protected while performing job tasks in which a potential Hydrogen Sulfide exposure could occur. 1.0 HAZARD DETERMINATION A. DRC Emergency Services, LLC has determined that employee exposure to hydrogen sulfide gas on the temporaryjob site, may include, but not be limited to the following: - Exposure to accidental release of hydrogen sulfide gas coincidental to work being performed on piping, on mud lines, in mud pits, shell shakers, or any part of the mud handling system. - While performing service activities where work is being conducted on vessel connections, wellheads, stacks, riser or other tower /vessel components. - While conducting work activities in areas where the natural occurrence of hydrogen sulfide gas could be expected. - While performing any work related activity on a site where hydrogen sulfide gas is likely to be released. Areas where H might be found, includes, but may not be limited to: 1. Oil and gas exploration 2. Oil and gas production 3. Oil and gas processing 4. Petroleum refineries 5. Chemical plants B. DRC Emergency Services, LLC realizes that employees may incur an additional risk of exposure to hydrogen sulfide as a result of accidental releases, or the accumulation of harmful concentrations of hydrogen sulfide above the permissible exposure limit from sources such as, but not limited to: - Storage Tanks - Field Maintenance - Drilling Operations - Water from Sour Crude Wells - Tank Batteries and Wells, etc. C. Hydrogen sulfide goes by many different names on the temporary job site. You should familiarize yourself with them all. No matter what name, hydrogen sulfide is a very deadly gas. Some of the most common names appear below: - H - Sewer Gas - Sour Crude - Stink Damp - Swamp Gas - Rotten Egg Gas 2.0 PROPERTIES AND TOXICITY INFORMATION A. GENERAL - Employees should consider any release of hydrogen sulfide into the atmosphere as reason to take immediate action to protect themselves. Hydrogen sulfide is an extremely toxic gas, and can affect you depending upon these four factors: 1. Duration: The length of time you are exposed to hydrogen sulfide gas (without regard to respiratory equipment) will greatly increase your susceptibility. 2. Frequency: Employees who work in areas where hydrogen sulfide gas is present can increase susceptibility to the effects of this deadly gas when it is necessary to perform job related activities in the area on a concurrent basis. On the job site, employees can shorten actual work hours or increase break times, for instance, to control the frequency of exposure. 3. Intensity (Concentration): Localized levels of hydrogen sulfide are easily detected with a properly calibrated direct - reading instrument. 4. Individual Susceptibility: Since it is difficult to always be certain that every employee is in excellent physical condition, it would unreasonable to assume that an employee could withstand unprotected exposure to hydrogen sulfide. It is because of this uncertainty that DRC Emergency Services, LLC recommends the use of the appropriate respiratory protection. - Some existing health conditions can also make you more susceptible to the effects of hydrogen sulfide, and must be taken seriously. These include, but may not be limited to: 1. Anemia 2. Diabetes 3. Emphysema 4. Eye Infections 5. Hepatitis B Virus 6. Grand Mal Epilepsy 7. Perforated Ear Drum 8. Human Immunodeficiency Syndrome (HIV) - Hydrogen sulfide can paralyze your breathing system, causing your lungs to shut down. Even in small amounts it is dangerous to your health, and may smell like rotten eggs. However, employees should never trust smell to detect hydrogen sulfide, as it quickly deadens the sense of smell. - NIOSH establishes a threshold limit of 10 ppm for exposure to hydrogen sulfide, without regard to respiratory or other protective equipment, based on an 8 hour time - weighted average (TWA). - The level, which is considered IDLH, (immediately dangerous to life and health) is 100 ppm. - For the purpose of this program, employees will consider the below chart, indicative of the health effects associated with exposure to hydrogen sulfide, and at what levels signs and symptoms develop: 1. 0.13 ppm: Minimal perceptible odor 2. 4.60 ppm: Easily detectable, moderate odor 3. 10 ppm: Beginning eye irritation 4. 27.0 ppm: Strong, unpleasant odor, but not intolerable 5. 100 ppm: Coughing, eye irritation, and loss of sense of smell after 2 -15 minutes 6. 200 -300 ppm: Marked conjunctivitis (eye inflammation) and respiratory tract irritation after one hour of exposure 7. 500 -700 ppm: Loss of consciousness and possible death in 30 minutes to one hour 8. 700 -1000 ppm: Rapid unconsciousness, effects nerve centers of the brain which control breathing, and death 9. 1000 -2000 ppm: Unconsciousness at once, with early cessation of breathing and death in a few minutes. Death may occur even if the employee is removed to fresh air at once. B. PROPERTIES OF HYDROGEN SULFIDE - Hydrogen sulfide is toxic, colorless gas with an offensive odor (rotten eggs) at low concentrations. - Hydrogen sulfide has other characteristics, which make it difficult to work in. These include, but may not be limited to: 1. Heavier than air, so it tends to settle in low -lying and non -well ventilated areas. Even when using mechanical ventilation, employees should ensure that gas is not being directed to an area where it can settle on the platform or to other lower lying areas on the job site, where other individuals will be working. Additionally, because hydrogen sulfide is heavier than ambient air (approximately 19 %), it can travel along the ground. In sufficient enough concentrations, it may find an ignition source before wind currents can break it up. 2. Soluble in liquids and therefore mixes easily with drilling mud and other drilling fluids. On still foggy days, hydrogen sulfide can accumulate at dangerous levels. 3. Causes corrosion, deformation and /or fracturing of certain metals (stress cracking) in pressurized lines, and especially at electrical contacts. 4. Extremely flammable, in a range of 4.0% to 44% ( NIOSH), by volume in air. If we were to interpret this, we could say with all assurances that hydrogen sulfide presents a serious danger of explosive or fire, if any percentages between 4.0% and 44% are detected in your work area. Employees, for the purpose of this policy, will not work in any hydrogen sulfide contaminated location where detectable levels, measured by a direct reading calibrated instrument, reveals levels in excess of .04% or less (preferably 0 %). 5. When ignited, hydrogen sulfide produces a toxic by product called Sulfur Dioxide SO2 ( NIOSH threshold limit of 2 ppm). Remember, sulfur dioxide is created when hydrogen sulfide is ignited. If work practices are adjusted to where no spark creating tools or procedures are adhered to, and employees avoid working in areas where hydrogen sulfide levels are within the flammable range, such a catastrophic event can be avoided. 3.0 PERSONAL PROTECTIVE EQUIPMENT A. Air - purifying respirators (APR): Employees are restricted from wearing air - purifying respirators while performing job related activities in an area where hydrogen sulfide exists above DRC Emergency Services, LLC imposed level (5 ppm). Once the 5 ppm level is reached, employees should remain clear of the area until levels have been restored to 0 ppm. Since air - purifying respirators do not protect you from accidental releases of hydrogen sulfide above the permissible exposure limit (20 ppm), they would be useless in the event of a substantial release. B. Supplied -Air Respirators (SAR): When employees will perform job related duties where hydrogen sulfide is known to exist or are expected to be above the permissible exposure limit, NIOSH certified self- contained breathing apparatus or air - supplied respirators, connected to a remote breathing air supply, in positive pressure mode will be used. DRC Emergency Services, LLC will provide for respiratory protection for its' employees, at no cost to employee, under these conditions: - DRC Emergency Services, LLC will occasionally rely upon the customer to provide Grade D or better breathable air from a supply provided by the customer. When such is the case, employees shall seek out the customer's safety representative and obtain orientation regarding the correct connections for air -lines as well as proper use of the equipment. - DRC Emergency Services, LLC may utilize the services of a third party supplier to both provide breathing air cylinders and masks while supplementing DRC Emergency Services, LLC's respirator training and performing a fit test in accordance with 29 CFR1910.134 Amended CFR Part 84. C. Self- Contained Breathing Apparatus (SCBA): It is DRC Emergency Services, LLC's policy that any employee who works on a job site where breathing air stations are set up for emergency use during a hydrogen sulfide expulsion, receive orientation regarding the proper operation of the customer's SCBA soon after arrival to the job site. 4.0 OTHER PERSONAL PROTECTIVE EQUIPMENT A. Eye Protection: The full -face piece mask featured on the air -line supplied respirator and SCBA should provide adequate eye protection. B. Skin Protection: Employees may wear "slicker suits" made of polyvinyl chloride (PVC), styrebutadiene or butyl rubber, and neoprene safety -toe boots to provide total skin protection. However, employees should continually monitor heat exposure to readily detect heat - related fatigue. When skin protection is not a priority factor, then "Tyvek" attire may be worn. C. Hands: Employees should wear durable "impervious" gloves made of rubber as mentioned above. D. Ears: Employees should wear "form- fitting" earplugs and place the slicker suit hood over the head, securing with the draw string. 5.0 SITE SPECIFIC PROCEDURES A. Land Jobs: - Observe condition signs and posting. - Look for audio /visual alarm locations. - Observe other personnel and their activity. - Seek out the customer safety representative. - Note where the roadways enter and exit the area. - Take note of areas of higher elevation than the work area. - Observe and note the wind direction (wind socks or streamers are visual wind direction indicators). B. Offshore Jobs: - Observe signs and posting. - Look for audio /visual alarms. - Check wind -socks and /or streamers. - Seek out the customer safety representative. - Look for and identify the location of emergency use SCBA station. - Observe the number of levels to the platform, therefore when your work area has been identified, you will be able to approximate your distance from breathing air stations and stairs, which lead to upper levels. - Note the activity of other platform personnel (make a closer assessment prior to job start). C. All Site Locations: - Upon sounding of an H2S alarm, employees must evacuate the area and don either an SCBA or airline respirator. D. Pre - Startup - Take the instrumentation provided by DRC Emergency Services, LLC or the customer's safety representative to perform atmospheric testing in the area where you will be working. Always take current readings without regard to previous measurements taken by another person. If work area meets criteria of a confined space, employees must comply with the requirements set forth per 29 CFR 1910.146 and customer permitting requirements. - If detected levels exceed 5 ppm, use engineering controls to reduce the concentration to 0 ppm. - If detected levels are below 5 ppm, but not quite at zero, call the office for instructions. If there is no potential of additional exposure, it may be alright to start work under these conditions. Remember, however, that the lower explosive limit of hydrogen sulfide is 4.0 %, so you want to ensure that no additional work practice controls need to be implemented in the event of a release. - Start work under continual atmospheric testing protocol. E. H2S Emergencies - Individuals suffer through significant psychological changes during an emergency. Most often than not, it is due to poor preparation. By taking all of the appropriate steps, company employees provide themselves with a better chance of survival during a hydrogen sulfide emergency. - Company employees shall be made aware and are required to follow the customer's site - specific instructions for emergency action and evacuation /abandonment where applicable. - Some key points to remember in a hydrogen sulfide emergency are listed below. Employees should remember them in order of importance in an effort to develop repetitive emergency behavior to be used in the event of an actual emergency: 1. Do not panic: Not easy in the face of a disaster. But with proper pre - planning, once the "mild panic" subsides, you will be challenged mentally to derive at your next course of action. By going over procedures in your mind repetitiously these are the things you are likely to think of doing when the time arises. 2. Go immediately to a location where breathing equipment is available. Make all attempts to hold your breath until you get to an area free from the hazard and can put the breathing equipment on. 3. Put on the breathing apparatus as quickly as you can. 4. Sound an alarm and alert facility management personnel (if not already done). 5. Rescue victim(s) from the contaminated area (take to fresh air if possible). 6. NOTE: Rescue should only begin after you have donned your respiratory equipment and you have been trained to do so. Employees should adhere in all instances to the principle of SELF - RESCUE. 7. Revive victims) if necessary; if no one else has started to do so (see First Aid). 8. Get medical attention for affected individuals in the work crew. F. Offshore Emergencies - The recommended safe guideline for abandonment of a platform is when the hydrogen sulfide level in a "safe area" has exceeded 20 ppm as a general rule. However, the site personnel will order abandonment when such is necessary. - If an abandonment order is given, employees shall follow the emergency procedures discussed during site safety orientation. - An H "Red" emergency occurs when there is an abrupt hydrogen sulfide discharge, this level of contamination would be reached quickly, and there would be no question about the need for area evacuation or total abandonment. Because of the location of the toxic gas expulsion or weather conditions, the entire facility could likely have been enveloped by hydrogen sulfide. Fire might even be present or at least pose an additional threat. - An H "Blue" emergency occurs when a significant expulsion of hydrogen sulfide has occurred, but conditions have limited involvement to only specific areas or sectors of the platform. The levels of hydrogen sulfide exceed safe breathing levels and require the use of breathing air systems only in the affected sectors. Working only under mask is required, but at upwind areas of the facility away from the area of involvement. - An H "Yellow" alert means that there is a limited expulsion of hydrogen sulfide, and the level (20 ppm) does not exceed conditions that require the use of breathing system. Evacuation or abandonment of uncontaminated areas is not immediately necessary, but all personnel and support operations should be alerted of the potential danger and be ready to go to a condition blue. - An H2S "Green" alert means that no hydrogen sulfide is present in the atmosphere, or it is being successfully dispersed through a downwind flare. There is still a potential of a hydrogen sulfide expulsion, and periodic monitoring should continue. 6.0 FIRST AID The recommended first aid measure for an individual who is exposed to hydrogen sulfide is to remove the victim to a source of fresh air at once. If trained to do so, follow standard First - Aid /CPR procedures for victim not breathing and /or no pulse. 7.0 MONITORING A. Company employees are to use properly calibrated direct - reading instrumentation to detect and monitor for the presence of hydrogen sulfide which feature an alarm to alert the user when concentrations are 10 ppm, but less than 50 ppm. B. Test instrumentation shall meet the following requirements: - Is reliable within 10 %. - Is accurate within 20 %. - Is capable of triggering alarms. - Has an operating range of up to 100 ppm. - Warrants an over estimate bias less than 5 %. - Has an auxiliary power supply in fixed locations. - Has a warm -up time of no more than 5 minutes. - Has zero drift less than 5% of full scale in 24 hours. - Has a response time of no more than 20 seconds at 50 ppm or more. - Both the device and the alarm must be intrinsically safe (non- sparking) in hazardous environments. C. DRC Emergency Services, LLC may use non - stationary monitors (hand held) such as ampoules When used employees should follow the below: - Crush the ampoule and press flat in the middle to obtain a uniform saturation of the covering; - Suspend the ampoule by its string in the air to test in accordance with the manufacturer's instructions; - Note the color change; and - Compare to the color chart to determine the level (chart measures from 1 to 20ppm). D. DRC Emergency Services, LLC may utilize sensitized tape to measure from 1 to 20 ppm. The sensitized tape should be used as follows: - Leave a clean piece of tape exposed in the small window on tape carrier; - Look for color change; and - Compare the shade of darkness to coinciding level displayed on the tape carrier to determine concentration. E. DRC Emergency Services, LLC may also opt to use the Sensedyne "pump" to take sample from surrounding air. When used the operator will do the following: - Break both ends of the tube; - Place one end of the tube into the pump or into the Rubber extension at the end of the pump (ensure that pump handle is pushed all the way in); - Slowly draw air through the tube; - Note the color change; - The number on the side of the tube where the color stops is indicative of the approximate concentration. 8.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC will train employees in hydrogen sulfide safety at the least annually. B. Training topics will include, but not be limited to: - Hazard recognition - Properties, toxicity and characteristics of hydrogen sulfide - Emergency procedures - First aid - Engineering controls - Respiratory protection - General hydrogen sulfide safety awareness - Sources of hydrogen sulfide - Detection methods - Medical surveillance - Signs and symptoms of exposure - Acute and chronic health effects associated with exposure INCIDENT INVESTIGATION & REPORTING The purpose of this program is to establish procedures and assign responsibilities for reporting and investigating work related accidents and incidents. 1.0 GENERAL INFORMATION A. All Company related incidents will be investigated to the appropriate level with regards to incident severity. DRC Emergency Services, LLC's "Root Cause Analysis" (RCA) process shall be used for all injuries requiring medical treatment, high risk near miss incidents, fires, property damage, spills and workplace violence occurrences. All Supervisory personnel shall be trained in incident investigation & reporting procedures prior to occurrence of an incident. B. Near Miss incidents shall be ranked using the following severities: - High Risk: Potential to cause bodily injury resulting in medical treatment, property damage and /or environmental damage above $1,000. - Low Risk: Potential to cause bodily injury resulting in first -aid treatment, property damage and /or environmental damage less than $1,000. Note: A Near Miss Report or Behavioral Observation Card shall be completed for all low risk near miss incidents. C. Reporting of the incident shall occur using the following sequence: - For Emergencies, Call 911; - Notify the Onsite Supervisor; - Contact the Operations Manager; - Contact DRC Emergency Services, LLC's HSE Manager; - For all fatal incidents or hospitalization of three or more employees, shall be verbally reported to OSHA within 8 hours; - Report all relative incidents to the Owner /Client within 24 hours, including, but not limited to, injuries, spills, property damage, fires, explosions and vehicle damage - Note: The above reporting sequence shall be posted at all facilities. D. All reported accidents and injuries shall be investigated and documented. Prompt and immediate care of the individuals) affected and the remediation of a condition which could facilitate other injuries shall take precedence over the investigation process. E. In the event of a serious injury, multiple injuries or a fatality, the area where the incident occurred must be secured from inadvertent tampering by an unsuspecting employee and /or others. It is important that all things remain as they are, except for the necessity to shut off power. Initial identification of evidence immediately following the incident might include a listing of people, equipment, and materials involved and a recording of environmental factors such as weather, illumination, temperature, noise and ventilation, and physical factors such as fatigue, age, and medical conditions. F. All work in the affected area will cease until such a time as it has been determined it is safe to resume activities. G. All preventative measures shall be taken in order to avoid a recurrence and to prevent any other injuries in the respective area. H. Employees shall report any Near Miss incident, which could have resulted in an injury or property damage, but did not. I. Supervisors shall complete the appropriate accident report form(s) to report occupational injuries, and /or illnesses. J. Any witnesses (employee or not) will be requested to write a statement in order to testify to the facts of an incident when it happens. This information will be taken into consideration while performing the root cause investigation. K. As required, a Federal or State First Report of Occupational Injury or Illness form will be completed within (2) two working days. 2.0 THE ACCIDENT INVESTIGATION A. The purpose of an investigation is to identify the real cause of the incident and recommend changes to prevent future incidents. B. All investigations are to be fact finding not fault finding. However, individuals involved in job related accidents or who has sustained ajob related injury due to negligence, will not be relieved of his individual responsibility for causation. C. All investigations will be conducted at the closest possible instant after the respective incident has occurred. D. All investigations will be documented with findings clearly definable. E. Drawings, points of reference and /or measurements shall be incorporated into the investigative report for clarity when practical. F. An investigation shall not be hurried, but shall take no more time than is necessary to obtain all facts relevant to the incident. All written incident reports shall be prepared and include an incident report form and a detailed narrative statement concerning the events. The format of the narrative report shall include an introduction, methodology, summary of the incident, the investigation member names, narrative of the event, findings and recommendations. Photographs and witness statements shall also be included. G. The incident investigation shall result in corrective actions. Personnel shall be assigned responsibilities relative to the corrective actions and these actions shall be tracked to closure to ensure hazards will be corrected in a timely manner. Lessons learned shall be reviewed and communicated and changes to any process must be placed into effect to prevent reoccurrence or similar events. The overall incident investigation, implementation of corrective actions and communication of the incident shall be completed within 7 days or less. 3.0 INVESTIGATION PROCEDURES A. Identify the area in which the incident occurred. B. Isolate the hazard or the area if possible. C. Identify the agent, equipment, person(s), or act, which most likely caused the incident to occur D. Witness interviews and statements must be collected. Locating witnesses, ensuring unbiased testimony, obtaining appropriate interview locations and use of trained interviewers shall be detailed. The need for follow -up interviews shall also be addressed. E. Make notes of time, weather conditions, noticeable hazards, etc. Never trust important details to memory. Evidence such as people, positions of equipment, parts, and papers must be preserved, secured, and collected through notes, photographs, witness statements, flagging and impoundment of documents and equipment. F. The information gathered shall be accurate, factual, completed and recorded. G. Obtain a statement from the injured employee unless the injury requires immediate medical attention, then obtain the statement when the opportunity presents itself. A statement from all persons directly involved with the incident is important to attain. H. I. Determine the facts relevant to the incident by answering the questions who, what, when, why and how. J. Warn others to stay clear by the use of signs, barriers or by use of an employee who has been assigned to secure the area. K. Notify management and /or customer representative immediately if the condition continues to exist and /or remediation thereof is difficult to accomplish. L. Determine how the incident could have occurred based upon the circumstances, as they presently exist. 4.0 TRAINING A. All Company Supervisors shall be trained annually in their responsibilities regarding awareness, First Responder roles and incident investigation techniques. In addition, all Supervisors will be trained in "Medic First -Aid / CPR" to control the degree of loss during the immediate post- incident phase. DRC Emergency Services, LLC shall ensure that proper equipment will be available to assist in conducting an investigation, including pens, paper, tape measures, cameras, PPE and caution tape. All incident reports shall be submitted within two (2) working days outlining the occurrence (fatalities require written reports be submitted within twenty -four (24) hours). B. After immediate rescue of injured personnel, actions to prevent further loss shall occur. Maintenance personnel shall be summoned to assess the integrity of Company owned facilities and /or equipment issues. A 3 rd Party agency shall be used to evaluate all other special response requirements such as safe rendering of hazardous materials. C. Secure a means for post- accident drug testing within twenty -four (24) hours of incident. LADDERS & SCAFFOLDING SAFETY POLICY The purpose of this program is to establish practical measures to prevent employees from being injured by falls from scaffolds and ladders. DRC Emergency Services, LLC will take all necessary steps to eliminate, prevent, and control fall hazards. 1.0 SCAFFOLDING SAFETY A. Supervisors of all employees who will work from scaffolds will ensure the following procedures are taken: - Comply with the current and proposed OSHA regulations for working with scaffolds; - Assure that design and construction of scaffolds conform to OSHA requirements; - A Competent Person shall inspect all scaffolds, scaffold components, and personal fall protection equipment before each use, and periodically during use. Note: Competent Person duties shall include training, building and the use of scaffolds for all workers who use any type of suspension scaffold or fall protection equipment; - Follow scaffold manufacturer's guidance regarding the assembly, rigging, and use of scaffolds. - Provide fall protection equipment and make sure that it is used by all workers on suspension scaffolds; - Scaffolds and their components must be capable of supporting without failure, at least four (4) times the maximum intended load. - Each platform and /or walkway must be at least 18 inches wide. - Scaffold planks, decking or platforms must be placed so that any space between parts does not exceed 1 inch. - Scaffold planks must be cleated and must extend over their end supports more than 14 ". - The front edge of a platform CANNOT be more than 14 inches from the face of the work... unless a guardrail or personal fall arrest system is used. - Each end of a platform (10 feet or less) must not extend over its support more than 12 inches. Platforms over 10 feet cannot extend over 18 inches. - Materials being hoisted onto scaffolds must have a tag line attached thereto. - Toe boards must be in place to offer protection to other employees from objects falling overhead. - Only treated or protected fiber rope should be used for or near any work involving the use of corrosive substances or chemicals. B. Equipment found to be defective and /or incapable of safely supporting scaffold users shall be tagged by a Competent Person with the appropriate warning and shall be adhered to by all personnel. Such tag or labeling shall coincide with the following: 2.0 LADDER SAFETY A. Supervisors of all employees who will work from ladders will ensure that the following safe work procedures are taken: - All ladder rungs shall be uniformly spaced to meet OSHA & ANSI specifications. - Ladder shall be inspected by a competent person for visible defects on a periodic basis and after any occurrence that could affect their safe use. Any defective such as, but not limited to, broken or missing rungs, cleats, or steps, broken or split rails, corroded components, or other faulty or defective components, shall either be immediately marked in a manner that readily identifies them as defective, or be tagged with "Do Not Use" or similar language, and shall be withdrawn from service until repaired. - Ladder rungs, cleats, and steps shall be parallel and level when the ladder is in position for use. - The ladder base should remain on a firm, secure and level surface, with both legs equally supported. Boxes, bricks, barrels, etc., should not be used as a means of support or to gain height. - When ladders are used for access to upper levels, the top of the ladder must extend above the point of support at the platform. This will provide a hand -hold while stepping from the ladder to the platform. Extension ladders shall be extend approximately three (3) feet beyond the landing, using an angle such that the horizontal distance from the top support to the foot of the ladder is approximately one - quarter of the working length of the ladder (4:1 ratio). When ladders are not able to be extended, then the ladder shall be secured at its top to a rigid support that will not deflect - Ladders shall not be loaded beyond the maximum intended load for which they were built or beyond the manufacturer's rated capacity. - Ladders must not be used as a brace, lever, platform, scaffold board, walkway, material hoist, or any other use for which it is not designed. - Always carry small tools or other work material in a tool belt to prevent injury in the event of a fall as well as face the ladder when ascending or descending ladders. Keep your hands free to hold onto the ladder. Keep both feet on the same rung when working from the ladder. - When using stepladders, ensure that ladder fixed supports are fully opened and locked into place before ascending. Never stand above two (2) rungs from the top. - Ladders should always be tied to a firm structure to secure them for normal use. Tying off near the top is required and doing so near the bottom is advisable as well. Another individual shall support ladder until tie is secured. - Only one person may climb a ladder at a time. Employees should wear shoes, which have a "well- defined" heel before ascending a ladder. - Aluminum ladders should not be used around electrical equipment. Use only wooden or fiberglass ladders around electrical applications. - An employee who is working from a ladder must ensure that he /she does not lean far enough to either side of the ladder in such a manner that the belt buckle extends beyond the ladder support. This could cause the ladder to topple over. - Always face a ladder when ascending or descending. 3.0 EMPLOYEE TRAINING A. Employees, although not allowed to erect scaffolding, will undergo training in order to recognize hazards involving the use of scaffolds. Training is to be conducted by a "Competent Person" who has knowledge of scaffold use and erection (Note: Training will be facilitated a qualified 3 rd Party Training Organization). Such training might include, but not be limited to: - Fall hazards; - Falling objects and the use of toe boards; - Use of tools and equipment while working on scaffolds and /or ladders; - Electrical hazards involving energized parts coming into contact with scaffold support systems and /or ladders; - Adjusting work practices to coincide with changes in scaffold and /or ladder use conditions, including load capacities; - Inspections of ladders and /or scaffolding including support structures and tagging; - Re- training shall be conducted when changes at the worksite present a hazard; or where changes in the types of ladders, scaffolds, fall protection, falling object protection, or other equipment present a hazard about which an employee has not been previously trained; or where inadequacies in an affected employee's work involving scaffolds indicate that the employee has not been proficiently trained. - Records pertaining to ladders safety and scaffold user training will be maintained by DRC Emergency Services, LLC in the appropriate training file, by the HSE Manager. LEAD ABATEMENT The purpose of this program is to establish Company safety precautions & procedures, such as the appropriate Personal Protective Equipment and Medical Surveillance, for employees working around lead hazards. 1.0 DEFINITION Lead means metallic lead, all inorganic lead compounds, and organic lead soaps. Excluded from this definition are all other organic lead compounds. 2.0 SPECIFIC REQUIREMENTS A. DRC Emergency Services, LLC's site - specific compliance program will address the means of engineering and work practice controls. Specifically, DRC Emergency Services, LLC has identified that employees could be exposed to lead containing materials such as leaded paints, pipes, batteries, leaded glass, and demolition & salvage materials. B. The written program will be reviewed and /or updated annually. DRC Emergency Services, LLC will inform all employees of 29 CFR 1910.1025, Appendix A & B who may be potentially exposed to Lead. C. Additionally, DRC Emergency Services, LLC will provide lunchrooms, change rooms, shower & hygiene facilities when exposures are above the PEL. Warning signs shall be posted in the work area where the PEL is exceeded. 3.0 EXPOSURE LEVELS & MONITORING A. No employee should be exposed to lead at concentrations greater than fifty micrograms per cubic meter of air averaged over an 8 -hour period. Full shift personal samples shall be a representative of each employee's regular, daily exposure to lead. B. If the initial determination or subsequent air monitoring reveals employee exposure to be at or above the action level but below the permissible exposure limit, DRC Emergency Services, LLC shall repeat air monitoring at least every 6 months. C. The employer shall continue air monitoring at the required frequency until at least two consecutive measurements (taken at least 7 days apart) are below the action level at which time DRC Emergency Services, LLC may discontinue monitoring for that employee. D. Within 15 working days after the receipt of the results of any monitoring, DRC Emergency Services, LLC will notify each affected employee of these results either individually in writing or by posting the results in an appropriate location that is accessible to affected employees. Whenever the results indicate that the representative employee exposure, without regard to respirators, exceeds the permissible exposure limit, DRC Emergency Services, LLC will include in the written notice a statement that the permissible exposure limit was exceeded and a description of the corrective action taken to reduce exposure to or below the permissible exposure limit. 4.0 HEALTH EFFECTS, SAFE PRACTICES & PERSONAL PROTECTIVE EQUIPMENT A. Common symptoms of acute lead poisoning are loss of appetite, nausea, vomiting, stomach cramps, constipation, and difficulty in sleeping, fatigue, moodiness, headache, joint or muscle aches, and anemia. Long term (chronic) overexposure to lead may result in severe damage to the blood- forming, nervous, urinary, and reproductive systems. B. When engineering and work practice controls are insufficient or in emergencies situations, respirators shall be used during the time period necessary to install or implement engineering or work practice controls. C. Employees must abide by any signs, labels, and assessment reports indicating the presence of lead containing materials. Appropriate work practices shall be followed to ensure the lead containing materials are not disturbed. D. Employees shall wash their hands & face anytime lead containing materials are contacted. E. If employees working immediately adjacent to a lead abatement activity are exposed to lead due to the inadequate containment of such job, DRC Emergency Services, LLC shall either remove the employees from the area until the enclosure breach is repaired or perform an initial exposure assessment. F. Additionally, DRC Emergency Services, LLC shall provide the following PPE to employees at no cost: gloves, hats, vented goggles, shoes an /or disposable shoe covers. Protective clothing shall be cleaned and laundered at least weekly. Clothing shall also be properly repaired, replaced or disposed as necessary. 5.0 MEDICAL SURVEILLANCE PROCEDURES A. All medical examinations & procedures shall be performed by or under the supervision of a licensed physician. The medical surveillance is provided without cost to the employees. B. Blood sampling & monitoring will be conducted every 6 months until two consecutive blood samples & analysis are acceptable. The sampling & monitoring will be performed at least monthly during the removal period. C. Any employee with elevated blood levels will be temporarily removed. Employees will be notified in writing within five days when lead levels are not acceptable. DRC Emergency Services, LLC will require temporary medical removal with Medical Removal Protection benefits. 6.0 EMPLOYEE TRAINING A. Lead awareness training is required for employees whose work activities may contact lead containing materials but do not disturb the material during their work activities. This training is required before assignment to areas containing lead as well as refresher training annually thereafter. B. Those employees whose work activities could disturb lead materials during their work activites shall be informed of the specific nature of the operations which could result in exposure to lead above the action level, the purpose, proper selection, fitting, use, and limitation of respirators, engineering controls, and purpose as well as a description of the medical surveillance program & the medical removal program. C. Lead awareness training should be documented including dates of training, employee name, and trainer name. D. In addition, DRC Emergency Services, LLC shall make readily available to all employees, including those exposed below the action level, a copy of the standard and its appendices and must distribute to all employees any materials provided to the employer by the Occupational Safety and Health Administration (OSHA). 7.0 29 CFR 1910.1025, APPENDIX A A. Substance Identification - Substance: Pure lead (Pb) is a heavy metal at room temperature and pressure and is a basic chemical element. It can combine with various other substances to form numerous lead compounds. - Compounds Covered by the Standard: The word "lead" when used in this standard means elemental lead, all inorganic lead compounds and a class of organic lead compounds called lead soaps. This standard does not apply to other organic lead compounds. - Uses: Exposure to lead occurs in at least 120 different occupations, including primary and secondary lead smelting, lead storage battery manufacturing, lead pigment manufacturing and use, solder manufacturing and use, shipbuilding and ship repairing, auto manufacturing, and printing. - Permissible Exposure: The Permissible Exposure Limit (PEL) set by the standard is 50 micrograms of lead per cubic meter of air (50 ug /m(3)), averaged over an 8 -hour workday. - Action Level: The standard establishes an action level of 30 micrograms per cubic meter of air (30 ug /m(3)), time weighted average, based on an 8 -hour work -day. The action level initiates several requirements of the standard, such as exposure monitoring, medical surveillance, and training and education B. Health Hazard Data - Ways in which lead enters your body. When absorbed into your body in certain doses, lead is a toxic substance. The object of the lead standard is to prevent absorption of harmful quantities of lead. The standard is intended to protect you not only from the immediate toxic effects of lead, but also from the serious toxic effects that may not become apparent until years of exposure have passed. 1. Lead can be absorbed into your body by inhalation (breathing) and ingestion (eating). Lead (except for certain organic lead compounds not covered by the standard, such as tetraethyl lead) is not absorbed through your skin. When lead is scattered in the air as a dust, fume or mist it can be inhaled and absorbed through your lungs and upper respiratory tract. 2. Inhalation of airborne lead is generally the most important source of occupational lead absorption. You can also absorb lead through your digestive system if lead gets into your mouth and is swallowed. If you handle food, cigarettes, chewing tobacco, or make -up which have lead on them or handle them with hands contaminated with lead, this will contribute to ingestion. 3. A significant portion of the lead that you inhale or ingest gets into your blood stream. Once in your blood stream, lead is circulated throughout your body and stored in various organs and body tissues. Some of this lead is quickly filtered out of your body and excreted, but some remains in the blood and other tissues. As exposure to lead continues, the amount stored in your body will increase if you are absorbing more lead than your body is excreting. Even though you may not be aware of any immediate symptoms of disease, this lead stored in your tissues can be slowly causing irreversible damage, first to individual cells, then to your organs and whole body systems. C. Effects of overexposure to lead: - (1) Short term (Acute) overexposure. Lead is a potent, systemic poison that serves no known useful function once absorbed by your body. Taken in large enough doses, lead can kill you in a matter of days. A condition affecting the brain called acute encephalopathy may arise which develops quickly to seizures, coma, and death from cardio- respiratory arrest. A short term dose of lead can lead to acute encephalopathy. Short term occupational exposures of this magnitude are highly unusual, but not impossible. Similar forms of encephalopathy may, however, arise from extended, chronic exposure to lower doses of lead. - There is no sharp dividing line between rapidly developing acute effects of lead, and chronic effects which take longer to acquire. Lead adversely affects numerous body systems, and causes forms of health impairment and disease which arise after periods of exposure as short as days or as long as several years. - (2) Long -term (Chronic) overexposure. Chronic overexposure to lead may result in severe damage to your blood- forming, nervous, urinary and reproductive systems. Some common symptoms of chronic overexposure include loss of appetite, metallic taste in the mouth, anxiety, constipation, nausea, pallor, excessive tiredness, weakness, insomnia, headache, nervous irritability, muscle and joint pain or soreness, fine tremors, numbness, dizziness, hyperactivity and colic. - In lead colic there may be severe abdominal pain. Damage to the central nervous system in general and the brain (encephalopathy) in particular is one of the most severe forms of lead poisoning. The most severe, often fatal, form of encephalopathy may be preceded by vomiting, a feeling of dullness progressing to drowsiness and stupor, poor memory, restlessness, irritability, tremor, and convulsions. It may arise suddenly with the onset of seizures, followed by coma, and death. There is a tendency for muscular weakness to develop at the same time. This weakness may progress to paralysis often observed as a characteristic "wrist drop" or "foot drop" and is a manifestation of a disease to the nervous system called peripheral neuropathy. Chronic overexposure to lead also results in kidney disease with few, if any, symptoms appearing until extensive and most likely permanent kidney damage has occurred. Routine laboratory tests reveal the presence of this kidney disease only after about two - thirds of kidney function is lost. When overt symptoms of urinary dysfunction arise, it is often too late to correct or prevent worsening conditions, and progression to kidney dialysis or death is possible. Chronic overexposure to lead impairs the reproductive systems of both men and women. Overexposure to lead may result in decreased sex drive, impotence and sterility in men. Lead can alter the structure of sperm cells raising the risk of birth defects. There is evidence of miscarriage and stillbirth in women whose husbands were exposed to lead or who were exposed to lead themselves. Lead exposure also may result in decreased fertility, and abnormal menstrual cycles in women. The course of pregnancy may be adversely affected by exposure to lead since lead crosses the placental barrier and poses risks to developing fetuses. Children born of parents either one of whom were exposed to excess lead levels are more likely to have birth defects, mental retardation, behavioral disorders or die during the first year of childhood. Overexposure to lead also disrupts the blood- forming system resulting in decreased hemoglobin (the substance in the blood that carries oxygen to the cells) and ultimately anemia. - Anemia is characterized by weakness, pallor and fatigability as a result of decreased oxygen carrying capacity in the blood. - (3) Health protection goals of the standard. Prevention of adverse health effects for most workers from exposure to lead throughout a working lifetime requires that worker blood lead (PbB) levels be maintained at or below forty micrograms per one hundred grams of whole blood (40 ug /100g). The blood lead levels of workers (both male and female workers) who intend to have children should be maintained below 30 ug /100g to minimize adverse reproductive health effects to the parents and to the developing fetus. - The measurement of your blood lead level is the most useful indicator of the amount of lead being absorbed by your body. Blood lead levels (PbB) are most often reported in units of milligrams (mg) or micrograms (ug) of lead (1 mg =1000 ug) per 100 grams (100g), 100 milliters (100 ml) or deciliter (dl) of blood. These three units are essentially the same. Sometime PbB's are expressed in the form of mg% or ug %. This is a shorthand notation for 100g, 100 ml, or dl. PbB measurements show the amount of lead circulating in your blood stream, but do not give any information about the amount of lead stored in your various tissues. PbB measurements merely show current absorption of lead, not the effect that lead is having on your body or the effects that past lead exposure may have already caused. Past research into lead- related diseases, however, has focused heavily on associations between PbBs and various diseases. As a result, your PbB is an important indicator of the likelihood that you will gradually acquire a lead- related health impairment or disease. Once your blood lead level climbs above 40 ug /100g, your risk of disease increases. There is a wide variability of individual response to lead, thus it is difficult to say that a particular PbB in a given person will cause a particular effect. Studies have associated fatal encephalopathy with PbBs as low as 150 ug /100g. Other studies have shown other forms of diseases in some workers with PbBs well below 80 ug /100g. Your PbB is a crucial indicator of the risks to your health, but one other factor is also extremely important. This factor is the length of time you have had elevated PbBs. The longer you have an elevated PbB, the greater the risk that large quantities of lead are being gradually stored in your organs and tissues (body burden). The greater your overall body burden, the greater the chances of substantial permanent damage. The best way to prevent all forms of lead- related impairments and diseases -both short term and long term- is to maintain your PbB below 40 ug /100g. The provisions of the standard are designed with this end in mind. Your employer has prime responsibility to assure that the provisions of the standard are complied with both by DRC Emergency Services, LLC and by individual workers. You as a worker, however, also have a responsibility to assist your employer in complying with the standard. You can play a key role in protecting your own health by learning about the lead hazards and their control, learning what the standard requires, following the standard where it governs your own actions, and seeing that your employer complies with provisions governing his actions. - (4) Reporting signs and symptoms of health problems. You should immediately notify your employer if you develop signs or symptoms associated with lead poisoning or if you desire medical advice concerning the effects of current or past exposure to lead on your ability to have a healthy child. You should also notify your employer if you have difficulty breathing during a respirator fit test or while wearing a respirator. In each of these cases your employer must make available to you appropriate medical examinations or consultations. These must be provided at no cost to you and at a reasonable time and place. 8.0 29 CFR 1910.1025, APPENDIX B A. Permissible Exposure Limit (PEL) - The standards sets a permissible exposure limit (PEL) of fifty micrograms of lead per cubic meter of air (50 ug /m(3)), averaged over an 8 -hour work -day. This is the highest level of lead in air to which you may be permissibly exposed over an 8 -hour workday. Since it is an 8 -hour average it permits short exposures above the PEL so long as for each 8 -hour work day your average exposure does not exceed the PEL. - This standard recognizes that your daily exposure to lead can extend beyond a typical 8 -hour workday as the result of overtime or other alterations in your work schedule. To deal with this, the standard contains a formula which reduces your permissible exposure when you are exposed more than 8 hours. For example, if you are exposed to lead for 10 hours a day, the maximum permitted average exposure would be 40 ug /m(3). B. Exposure Monitoring - If lead is present in the workplace where you work in any quantity, your employer is required to make an initial determination of whether the action level is exceeded for any employee. This initial determination must include instrument monitoring of the air for the presence of lead and must cover the exposure of a representative number of employees who are reasonably believed to have the highest exposure levels. If your employer has conducted appropriate air sampling for lead in the past year he may use these results. If there have been any employee complaints of symptoms which may be attributable to exposure to lead or if there is any other information or observations which would indicate employee exposure to lead, this must also be considered as part of the initial determination. - This initial determination must have been completed by March 31, 1979. If this initial determination shows that a reasonable possibility exists that any employee may be exposed, without regard to respirators, over the action level (30 ug /m(3)) your employer must set up an air monitoring program to determine the exposure level of every employee exposed to lead at your workplace. - In carrying out this air monitoring program, your employer is not required to monitor the exposure of every employee, but he must monitor a representative number of employees and job types. Enough sampling must be done to enable each employee's exposure level to be reasonably represented by at least one full shift (at least 7 hours) air sample. In addition, these air samples must be taken under conditions, which represent each employee's regular, daily exposure to lead. All initial exposure monitoring must have been completed by May 30, 1979. - If you are exposed to lead and air sampling is performed, your employer is required to quickly notify you in writing of air monitoring results, which represent your exposure. If the results indicate your exposure exceeds the PEL (without regard to your use of respirators), then your employer must also notify you of this in writing, and provide you with a description of the corrective action that will be taken to reduce your exposure. - Your exposure must be rechecked by monitoring every six months if your exposure is over the action level but below the PEL. Air monitoring must be repeated every 3 months if you are exposed over the PEL. Your employer may discontinue monitoring for you if 2 consecutive measurements, taken at least two weeks apart, are below the action level. However, whenever there is a production, process, control, or personnel change at your workplace which may result in new or additional exposure to lead, or whenever there is any other reason to suspect a change which may result in new or additional exposure to lead, your employer must perform additional monitoring. C. Methods of Compliance - Your employer is required to assure that no employee is exposed to lead in excess of the PEL The standard establishes a priority of methods to be used to meet the PEL. D. Respiratory Protection - Your employer is required to provide and assure your use of respirators when your exposure to lead is not controlled below the PEL by other means. The employer must pay the cost of the respirator. Whenever you request one, your employer is also required to provide you a respirator even if your air exposure level does not exceed the PEL. You might desire a respirator when, for example, you have received medical advice that your lead absorption should be decreased. Or, you may intend to have children in the near future, and want to reduce the level of lead in your body to minimize adverse reproductive effects. While respirators are the least satisfactory means of controlling your exposure, they are capable of providing significant protection if properly chosen, fitted, worn, cleaned, maintained, and replaced when they stop providing adequate protection. - Your employer is required to select respirators from the seven types listed in Table II of the Respiratory Protection section of the standard (Sec. 1910.1025(f)). Any respirator chosen must be approved by the National Institute for Occupational Safety and Health (NIOSH) under the provisions of 42 CFR part 84. This respirator selection table will enable your employer to choose a type of respirator that will give you a proper amount of protection based on your airborne lead exposure. - Your employer may select a type of respirator that provides greater protection than that required by the standard; that is, one recommended for a higher concentration of lead than is present in your workplace. For example, a powered air - purifying respirator (PAPR) is much more protective than a typical negative pressure respirator, and may also be more comfortable to wear. A PAPR has a filter, cartridge, or canister to clean the air, and a power source that continuously blows filtered air into your breathing zone. Your employer might make a PAPR available to you to ease the burden of having to wear a respirator for long periods of time. The standard provides that you can obtain a PAPR upon request. - Your employer must also start a Respiratory Protection Program. This program must include written procedures for the proper selection, use, cleaning, storage, and maintenance of respirators. - Your employer must ensure that your respirator face -piece fits properly. Proper fit of a respirator face -piece is critical to your protection from airborne lead. Obtaining a proper fit on each employee may require your employer to make available several different types of respirator masks. - To ensure that your respirator fits properly and that face -piece leakage is minimal, your employer must give you either a qualitative or quantitative fit test as specified in Appendix A of the Respiratory Protection standard located at 29 CFR 1910.134. - You must also receive from your employer proper training in the use of respirators. Your employer is required to teach you how to wear a respirator, to know why it is needed, and to understand its limitations. - The standard provides that if your respirator uses filter elements, you must be given an opportunity to change the filter elements whenever an increase in breathing resistance is detected. You also must be permitted to periodically leave your work area to wash your face and respirator face -piece whenever necessary to prevent skin irritation. If you ever have difficulty in breathing during a fit test or while using a respirator, your employer must make a medical examination available to you to determine whether you can safely wear a respirator. The result of this examination may be to give you a positive pressure respirator (which reduces breathing resistance) or to provide alternative means of protection. E. Protective Work Clothing and Equipment - If you are exposed to lead above the PEL, or if you are exposed to lead compounds such as lead arsenate or lead azide which can cause skin and eye irritation, your employer must provide you with protective work clothing and equipment appropriate for the hazard. - If work clothing is provided, it must be provided in a clean and dry condition at least weekly, and daily if your airborne exposure to lead is greater than 200 ug /m(3). Appropriate protective work clothing and equipment can include coveralls or similar full -body work clothing, gloves, hats, shoes or disposable shoe coverlets, and face shields or vented goggles. Your employer is required to provide all such equipment at no cost to you. He is responsible for providing repairs and replacement as necessary, and also is responsible for the cleaning, laundering or disposal of protective clothing and equipment. Contaminated work clothing or equipment must be removed in change rooms and not worn home or you will extend your exposure and expose your family since lead from your clothing can accumulate in your house, car, etc. Contaminated clothing which is to be cleaned, laundered or disposed of must be placed in closed containers in the change room. At no time may lead be removed from protective clothing or equipment by any means which disperses lead into the workroom air. F. Housekeeping - Your employer must establish a housekeeping program sufficient to maintain all surfaces as free as practicable of accumulations of lead dust. Vacuuming is the preferred method of meeting this requirement, and the use of compressed air to clean floors and other surfaces is absolutely prohibited. Dry or wet sweeping, shoveling, or brushing may not be used except where vacuuming or other equally effective methods have been tried and do not work. Vacuums must be used and emptied in a manner which minimizes the reentry of lead into the workplace. G. Hygiene Facilities and Practices - The standard requires that change rooms, showers, and filtered air lunchrooms be constructed and made available to workers exposed to lead above the PEL. When the PEL is exceeded the employer must assure that food and beverage is not present or consumed, tobacco products are not present or used, and cosmetics are not applied, except in these facilities. Change rooms, showers, and lunchrooms, must be used by workers exposed in excess of the PEL. After showering, no clothing or equipment worn during the shift may be worn home, and this includes shoes and underwear. Your own clothing worn during the shift should be carried home and cleaned carefully so that it does not contaminate your home. Lunchrooms may not be entered with protective clothing or equipment unless surface dust has been removed by vacuuming, downdraft booth, or other cleaning method. Finally, workers exposed above the PEL must wash both their hands and faces prior to eating, drinking, smoking or applying cosmetics. - All of the facilities and hygiene practices just discussed are essential to minimize additional sources of lead absorption from inhalation or ingestion of lead that may accumulate on you, your clothes, or your possessions. Strict compliance with these provisions can virtually eliminate several sources of lead exposure, which significantly contribute to excessive lead absorption. H. Medical Surveillance - The medical surveillance program is part of the standard's comprehensive approach to the prevention of lead- related disease. Its purpose is to supplement the main thrust of the standard which is aimed at minimizing airborne concentrations of lead and sources of ingestion. Only medical surveillance can determine if the other provisions of the standard have affectively protected you as an individual. - Compliance with the standard's provision will protect most workers from the adverse effects of lead exposure, but may not be satisfactory to protect individual workers (1) who have high body burdens of lead acquired over past years, (2) who have additional uncontrolled sources of non - occupational lead exposure, (3) who exhibit unusual variations in lead absorption rates, or (4) who have specific non -work related medical conditions which could be aggravated by lead exposure (e.g., renal disease, anemia). In addition, control systems may fail, or hygiene and respirator programs may be inadequate. Periodic medical surveillance of individual workers will help detect those failures. Medical surveillance will also be important to protect your reproductive ability - regardless of whether you are a man or woman. - All medical surveillance required by the standard must be performed by or under the supervision of a licensed physician. The employer must provide required medical surveillance without cost to employees and at a reasonable time and place. The standard's medical surveillance program has two parts - periodic biological monitoring and medical examinations. I. Medical Removal Protection - Excessive lead absorption subjects you to increased risk of disease. Medical removal protection (MRP) is a means of protecting you when, for whatever reasons, other methods, such as engineering controls, work practices, and respirators, have failed to provide the protection you need. MRP involves the temporary removal of a worker from his or her regular job to a place of significantly lower exposure without any loss of earnings, seniority, or other employment rights or benefits. The purpose of this program is to cease further lead absorption and allow your body to naturally excrete lead which has previously been absorbed. - Temporary medical removal can result from an elevated blood lead level, or a medical opinion. Up to 18 months of protection is provided as a result of either form of removal. The vast majority of removed workers, however, will return to their former jobs long before this eighteen month period expires. The standard contains special provisions to deal with the extraordinary but possible case where a long -term worker's blood lead level does not adequately decline during eighteen months of removal. 9.0 RECORDKEEPING DRC Emergency Services, LLC shall keep all records of exposure monitoring for airborne lead. These records must include the name and job classification of employees measured, details of the sampling and analytic techniques, the results of this sampling, and the type of respiratory protection being worn by the person sampled. DRC Emergency Services, LLC will also keep all records of biological monitoring and medical examination results. These must include the names of the employees, the physician's written opinion, and a copy of the results of the examination. All of the above kinds of records must be kept for 40 years, or for at least 20 years after your termination of employment, whichever is longer. LINE CLEARANCE TREE TRIMMING The purpose of this program is to eliminate injuries and damage to equipment during tree falling and trimming, especially when in proximity of energized electrical lines. This program applies to all employees of DRC Emergency Services, LLC temporary employees and any contractors working for DRC Emergency Services, LLC. When work is performed on a non -owned or operated site, the operator's program shall take precedence, however, this document covers DRC Emergency Services, LLC employees and contractors and shall be used on owned premises, or when an operator's program doesn't exist or is less stringent. 1.0 KEY RESPONSIBILITIES DRC Emergency Services, LLC must ensure that employees follow written work procedures that include safe work practices for minimum and maximum distances between employees, controlling the fall of trees, bucking, trimming around electrical hazards, using fall protection and lines. A. Site Manager - Responsible for the implementation and maintenance of the plan for their site and ensuring all assets are made available for compliance with the plan. - Qualified assistance must be readily available to employees in case of difficulty, emergency or injury. Employees must have an effective means to summon assistance. - The voltage of hazardous power lines should be determined before an employee climbs, enters or works around any tree. Before an employee climbs, enters, or works around any tree, the nominal voltage of electric power lines posing a hazard to employees shall be determined. B. Employees - All shall be familiar with this procedure and follow its requirements. 2.0 REQUIREMENTS A. Safety briefings must take place before the start of each shift. A safety briefing shall be conducted before the start of the first job of each day or shift. The briefing shall cover at least the following subjects: - Hazards associated with the job, - Work procedures involved, - Special precautions, - Energy source controls, and - Personal protective equipment requirements. All safety briefings shall be documented. B. Clearance Distances When Falling Trees - Any worker falling a tree or bucking a log must be located so their work will not endanger others. Personnel must not approach within two tree lengths of a tree being felled without receiving a signal from the person falling the tree that it is safe to approach. Felling areas must be kept clear of workers. Before a tree is felled, all workers must be clear of the area within a 2 tree - length radius of the tree. - Workers whose primary job is to manually operate a chain saw for activities such as, falling and bucking trees, pre - commercial thinning, brush clearing and slashing must carry a shrill sounding whistle, such as a police whistle. The whistle must be used only to summon help in case of an emergency. - Falling or bucking must not be started if a dangerous condition exists. Falling or bucking must not be started if a tree or log is in a condition that, if felled or bucked in that condition, the tree or log would pose a reasonably foreseeable risk to a worker, or it appears that the tree cannot be completely felled or the bucking cut cannot be completed, as the case may be. - Tree - trimming work will not be performed when adverse weather conditions are present. Line - clearance tree - trimming work may not be performed when adverse weather conditions make the work hazardous. Thunderstorms in the immediate vicinity, high winds, snow storms, and ice storms are examples of adverse weather conditions that are presumed to make line- clearance tree trimming work too hazardous to perform safely. - When a worker is not sure how too safely fall or buck a tree, the tree must not be cut until the worker confers with a supervisor or qualified person and the safest possible work method or procedure is identified to complete thejob. - Spring poles and limbs under stress must be cut in a way that releases the tension and other personnel must be in the clear as the cut is being completed. - Safety headgear worn by a worker in a forestry operation must be a high visibility color that contrasts with the background against which the worker is working. C. Chippers - All brush chippers must have either a mechanical infeed system or an infeed hopper. Brush chippers not equipped with a mechanical infeed system shall be equipped with an infeed hopper. The infeed hopper must be long enough to prevent employees from contacting the blades or knives of the machine during operation. D. Chain Saws Workers must not operate a chain saw to cut directly overhead in a manner that would cause limbs, chunks of bark, or pieces of wood to fall on the operator or at a distance that would require them to lose a safe grip on the saw. Power saws must be turned off when the saw is being carried up a tree. A power saw may not be running when the saw is being carried up into a tree by an employee. E. Fall Protection - Climbing ropes shall be inspected before each use for damage or defects. Rope shall be inspected before each use and, if unsafe because of damage or defect, may not be used. - Refer to the Fall Protection Program located in this manual for more in -depth instruction on DRC Emergency Services, LLC's Fall Protection Policy. 3.0 MECHANICAL FALLING A. The minimum distance between mechanical falling machines or personnel must be twice the height of the trees being felled. NOTE: Increase this distance where the operation of mechanical falling machines creates the possibility of thrown or flying objects. B. Mobile tree falling machines must be designed or have attachments installed to cause the tree to fall in the intended direction. 4.0 MANUAL FALLING A. Falling cuts must not be made in a standing tree while anybody is in the area where the tree could fall. B. Trees must not be felled if the wind is strong enough to prevent the tree from falling in the desired direction. C. A worker must not work under a lodged tree or cut a tree that another tree is lodged in. D. When any lodged or standing tree with undercuts or back cuts is left unattended, the hazardous area must be distinctly marked by hazard identification ribbon. E. Workers must not remain at the stump as the tree falls unless it is necessary to complete the backcut. Once the backcut is completed, the worker must immediately release the throttle and move a safe distance away from the tree. F. Trees must be felled into the open whenever practical. G. When manual falling or tree jacking, trees must not be felled directly uphill when the probability of the tree sliding back past the stump is likely. H. When manual falling or tree jacking, trees felled uphill must be quartered to the slope, to minimize exposure to sliding or rolling trees. I. Face openings must not be less than 1/5 the diameter of the tree. J. Trees must be under -cut in the direction they are to be felled before starting the felling cut. The falling of a tree must be conducted in accordance with the following procedures - a sufficient undercut must be used and the undercut must be complete and cleaned out. - Conventional undercut Can be made with parallel saw cut and axe diagonal cut or both cuts with the saw. Generally used on trees of small diameter. - Humboldt cut Both cuts made with the saw. Same as "A" except that waste is put on the stump. - Open face cut Both cuts made with the saw. The top and bottom face cuts generally form a 90- degree angle when completed. Works best on small diameter trees. K. Undercuts must be completely removed and cleaned out unless it is necessary to use a Dutchman on either side of the cut. Undercuts and back cuts must be made at a sufficient height above the highest ground level to enable the person falling the tree to safely make the cut, control the tree and have freedom of movement for a quick escape. L. Back cuts must be made above and on a horizontal plane with the face cut. M. Holding wood must not be completely cut through. NOTE: When completing a swing cut, sufficient holding wood must be maintained to guide the tree during most of its fall. 5.0 Wedges A. Wedges must be driven with a hammer or other suitable tool. B. Two wedges must be immediately available when falling trees over 15 inches. C. Wedges must be used when falling trees that are over 15 inches and do not have a predictable lean. 6.0 Bucking Trees /Logs A. Fallers and buckers working as a team must keep each other informed of their location. B. When a worker is bucking, they must give a timely warning to others within range of any log that may move after being cut off. C. Only qualified workers must buck windfalls. D. Before workers start bucking, they must carefully examine the tree or log to determine which way logs will roll, drop or swing. E. A worker must not buck a tree or log on the downhill side unless they are in a safe location and block or secure the tree to prevent rolling. F. Before a worker starts to buck a tree or log they must clear away brush and other material that might interfere with a quick escape and establish firm footing. G. Logs that are not completely bucked through must be conspicuously marked with hazard identification ribbon. H. Two or more persons must not buck the same tree or log at the same time. 7.0 Electrical Hazards A. Workers must check for overhead hazards while trimming, falling, bucking or limbing trees B. All overhead and underground conductors will be considered to be energized with potentially fatal voltages. Employees engaged in pruning, trimming, removing or clearing trees from lines shall consider all overhead and underground electrical power conductors to be energized with potentially fatal voltages. These lines should never be contacted either directly or indirectly. C. Insulating equipment will be used when removing tree branches that have the potential to electrocute employees. Insulating equipment must be used to remove tree branches that are contacting exposed energized conductors or equipment or that are within the distances specified in Table R -6, Table R -9 and Table R -10 of 1910 of 1910.269. 8.0 TRAINING A. Employees shall be trained and competent in: - The skills and techniques necessary to distinguish exposed live parts from other parts of electric equipment, - The skills and techniques necessary to determine the voltage of exposed live parts, - The minimum approach distances that correspond to the voltages to which the employee will be exposed and - The proper use of personal protective equipment, insulation and shielding materials and insulated tools. - Every worker in these operations must receive the training necessary to safely perform the worker's duties and must not fall or trim trees unless the worker is qualified to do so and the work being performed is within the documented and demonstrated capabilities of that worker. B. All training shall be documented. LOCKOUT / TAGOUT The purpose of this program is to prevent accidental injury or death of employees or others involved in the routine maintenance, servicing, and testing of equipment and /or machinery do to the unexpected start -up or release of pressure. 1.0 GENERAL INFORMATION A. The Company has developed this program to apply to all operations conducted at this facility and on customer property whereas an authorized employee performs routine maintenance, servicing, or testing on equipment covered by the standard. B. Authorized employees are instructed to adhere to the lockout / tagout requirements of customers for whom work is performed at temporary job site locations, specifically in instances where equipment is being tested or serviced at the site. C. It shall be the policy of the Company that in situations where work is being done on Customer property and the lockout /tagout provisions apply, that Company employees follow the Customer's Lockout & Tagout Procedures. D. It shall become the responsibility of the Onsite Supervisor to; (1) perform a worksite inspection to prevent any unexpected energizing start up or release of stored energy that could occur & cause injury (2) ensure compliance with the lockout /tagout provision in all instances where such is applicable, and (3) provide equipment listing and surveys to all affected employees. E. Employees who apply the Lockout /Tagout procedure in accordance with Company or customer Energy Control Program must make all efforts to first identify all power sources (may have more than one energy source) affecting the equipment, machinery or pipeline system (e.g., pneumatic, hydraulic, electrical, steam, gas, tension, gravity or other). Employees must coordinate all lockout /tagout activities with the customer representative while on temporaryjob site locations. 2.0 TERMS & DEFINITIONS A. Affected employee: An employee who performs the duties of his /her job in an area in which the energy control procedure is implemented and servicing or maintenance operations are performed. An affected employee does not perform servicing or maintenance under normal conditions. B. Authorized employee: An employee who performs servicing and maintenance on machinery or equipment. The authorized employee should ascertain the exposure status of individual group members. 3.0 ENERGY CONTROL PROCEDURES A. The Company has developed this procedure in efforts to provide for its employees, a safe and effective method of protection from exposure to hazardous energy sources. Employees should remain aware that simply pushing a button to "stop" or turning "off' pieces of equipment, DOES NOT de- energize the system. The Company requires the use of both locks and tags when complying with this policy. Lockout /Tagout devices must include name of individual placing device. B. Lockout: Refers to the act of blocking the flow of energy from the power source to the equipment. Such a device must be substantial enough to hold the energy - isolating device in an immovable position. A lockout device is usually a key lock arrangement that secures a valve or lever in the "off' position. Company employees shall use "Master Locks" in accordance with this program. C. Tagout: Refers to the practice of placing a tag on the energy - isolating device to warn others that equipment is not to be engaged due to the presence of another employee in the danger area. Company employees shall use laminated tags (weather & chemical resistant) standardized in size, color, with wording of hazardous energy "Do Not Start", "Do Not Open ", "Do Not Close", "Do Not Energize ", or "Do Not Operate ". - Tags should never be bypassed or ignored (even if it appears without a lock). - A tag is sometimes used alone when it is not possible to lock out the energy source, or when it has been demonstrated that a tag alone will effectively prevent accidental start -up by representing a visible means of communicating the hazard to affected personnel. - Whenever a tag is used in the place of a lock, the tag should be treated by employees as it were a lock, and should be removed only by the individual who placed it there. The tag attachment shall be fastened at the same point at which the lock would have been attached. If the tag cannot be affixed directly to the energy - isolating device, the tag shall be located in a safe position that will be immediately noticeable to anyone attempting to operate the device. D. The following is a list of common energy sources and control procedures: - Pneumatic: Must close block valves upstream and downstream of section to be isolated. Systems under pneumatic pressure should have stored pressure slowly "bled" from the system until the system will no longer function under air power (zero energy state). Use chains, energy isolation air valves, shut off valves, padlocks and lockouts to lockout energy source(s). Disconnecting the line is the preferred means of isolation. Coordinate this activity with the customer where applicable. - Hydraulic: Isolate the system and release pressure to reach zero energy state. Even after pressure has been released, hydraulic systems can present a hazard to employees when equipment is not in the "rest" position, (e.g., a hydraulically operated press, left in the raised position may be interacted upon by gravity and therefore will need to be held in position by another object such as a wood or metal block, chain, etc.). Use lockout valves, padlocks and /or lockouts to lock energy source(s). - Electrical: Ensure that all power sources are locked and tagged out. Electrical systems will retain residual energy even when the power is turned off. Employees should engage on /off switches and depress on /off buttons to test for stored energy prior to performing a servicing activity. An electrical qualified person shall use test equipment to ensure that all circuits are dead. - Steam / Thermal: Employees shall ensure system isolation and that pressurized steam is released from the system prior to performing a service or maintenance activity. Steam powered systems present an additional hazard in that the potential for burns is prevalent. Piping, joints, lines, and connections may be extremely hot to the touch. Additional personal protective equipment may be required, coordinate this activity with the customer where applicable. - Fluids and Gases: Isolate all inlet and outlet piping so that all sources of hazardous energy are controlled. Some means of isolation include blinding or blanking, use of a line valve(s), depressurizing and disconnecting lines, misaligning pipes and capping or blinding ends, or double block and bleed. If the isolation method selected requires the opening of any flange or line connection, that flange or line connection point must first be isolated and depressurized and those isolation points subject to lockout / Tagout. Natural or pressurized gas systems present an additional hazard of potentially explosive /flammable characteristics when interacted upon by sparks open flames, and /or other ignition sources. Gas under pressure in pipelines must be reduced to minimal operating pressure and /or zero energy state and monitored during the entire service or maintenance process. - Mechanical: Employees shall ensure that all stored mechanical energy has been released and /or the energy has been blocked. Be aware of gravity, springs, tension, and other sources of energy that are not always obvious. Use blocks, pins, or chains to restrain energy when equipment cannot be brought to a zero potential energy state. Padlocks, lockouts, and tags shall be used to Lockout and Tagout mechanical energy. - Other energy sources (i.e., chemical, solar, hydrostatic, etc.) shall be thoroughly assessed to determine to what extent it affects other identified energy sources. When practical, employee should contact their supervisor and the customer representative when doubts concerning the isolation of non - routine energy sources are an issue. 4.0 PROCEDURES FOR DISABLING EQUIPMENT /MACHINERY A. General: This section contains the minimal acceptable procedure for disabling machinery or equipment. The standard does allow for some exceptions to the rule, but most involve the use of "plug connected" equipment. Employees are encouraged to abide by those lockout /tagout and permitting provisions of the customer in all areas of employee safety where it exceeds our own policy. B. Application of Controls: Authorized employees shall follow this sequence as a general guidance for implementing the lockout procedure: - Prepare for shutdown. Notify all affected personnel that the lockout will take effect. The area immediately affected by the procedure should be isolated from all non - involved personnel. Ensure that the customer's Site Supervisor or Safety Representative receives notification to alert his own personnel, should they become affected by the lockout procedure. - The authorized employee shall have knowledge of the type and magnitude of the energy hazards of the equipment to be controlled, and the methods or means to control the energy. - When shutting down machinery or equipment, ensure that all power sources have been isolated and secured from accidental start -up. The machine or equipment shall be turned off or shutdown using the procedures established for the machine or equipment. All energy isolating devices that are needed to control the energy to the machine or equipment shall be physically located & operated in such a manner as to isolate the machine or equipment from the energy source. An orderly shutdown must be utilized to avoid any additional or increased hazard(s) to employees as a result of the equipment stoppage. - Apply a lock and tag, issued by the Company or customer, using the following steps; 1) Lockout or tagout devices shall be affixed to each energy isolating device by an authorized employees, 2) Lockout devices, where used, shall be affixed in a manner that will hold the energy isolating devices in a safe or off position, 3) Tagout devices, where used, shall be affixed in such a manner as will clearly indicate that the operation or movement of energy isolating devices from the safe or off position, 4) Where tagout devices are used with energy isolating devices designed with the capability of being locked, the tag attachment shall be fastened at the same point at which the lock would have been attached. The tag should include the employee's name, and the date the lock /tag was placed, 5) Where a tag cannot be affixed directly to the energy isolating device, the tag shall be located as close as safely as possible to the device in a position that will be immediately obvious to anyone attempting to operate the device. - Render safe, all stored or residual energy. 1) Following the application of lockout or tagout devices to energy isolating devices, all potentially hazardous stored or residual energy shall be relieved, disconnected, restrained & otherwise rendered safe. 2) If there is a possibility of re- accumulation of stored energy level, verification of isolation shall be continued until the servicing or maintenance is completed, or until the possibility of such accumulation no longer exists. - Verify the isolation and de- energization of the machinery or equipment. Prior to starting work on machines or equipment that have been locked or tagged out; the authorized employee shall verify that isolation & de- energization of the machine or equipment have been accomplished. After verification, ensure all buttons are in the off position and any applicable lines have been disconnected or blocked. C. Removal of Controls: When canceling the lockout procedure, follow these steps: - Inspect the work area to ensure that non - essential items have been removed and that machine or equipment components are intact and capable of operating properly. - Check the area around the machine or equipment to ensure that all employees have been safely positioned or removed from harm's way. - Make sure that locks or tags are removed only by those employees who attached them. Supervisory personnel may make other arrangements due to the absence of the employee who attached the device. - Notify all affected employees after removing locks and tags and before starting equipment or machinery (when applicable). - The supervisor or other available management person (to include the customer's safety rep) will verify the return to operation decision prior to equipment re- startup. D. Temporary Removal of Lockout & Tagout Devices: When temporarily removing Lockout & Tagout devices, the following procedures shall apply; - Clear away tools, - Remove employees from hazard area, - Remove the LO /TO device, - Energize & proceed with testing, and - Re- energize & reapply control measures. Note: Removal procedure shall be documented. E. The On -site Supervisor will monitor and control the use of lockout /tagout devices in all instances whereby the Customer does not perform the procedure. Company employees are authorized to participate in Group Lockout & Tagout circumstances that involve Company owned equipment only. The Company's On -site Supervisor shall be responsible for enforcing this policy, thereby, affording all onsite personnel a level of protection equal to that provided by a personal Lockout /Tagout device. Additionally, the Onsite Supervisor shall ascertain the exposure status of individual group members. Each employee shall attach a personal Lockout /Tagout device to the group's device while he /she is working & then removes it when finished. F. During shift change or personnel changes, there should be specific procedures to ensure the continuity of Lockout /Tagout procedures. The Lockout /Tagout Permit shall be specify and document these procedures. 5.0 INSPECTIONS A. Site supervisory personnel shall check the integrity of all energy isolating devices placed on equipment that Company employees would work on. B. Employees who apply vessel - isolating devices are responsible for inspecting seals, bolts, gaskets and other connections before and after the application of controls. However, in all cases unless otherwise specified, the customer shall be responsible for vessel isolation procedures. C. When inspections are concluded, the employee performing the inspection (shop foreman) must submit a written "certification" confirming that the applicable components of the plan have been adhered to. Such certification shall include the following information, at a minimum: - The name of the inspector; - The date the inspection was performed; - The department or location affected by the inspection; - The name or other description of the equipment /machinery being locked and /or tagged out; - The reason that the Lockout /Tagout was affected; - The date and time of anticipated removal; - The location of each Lockout or Tagout device in use; - The name of the individual who approved the procedure; and - Signature certifying the accuracy of the information contained in the inspection report. D. The Company will maintain records of periodic inspections carried out in accordance with this program. The Company's HSE Manager shall conduct & documented annually an inspection of the Company's Lockout / Tagout Program to ensure procedures & requirements are being followed. A certified review of the inspection shall include, but not limited to, date of inspection, equipment being locked and /or tagged out, names of "Authorized" & "Affected" employees and the name & signature of the person performing the inspection. 6.0 EMPLOYEE TRAINING E. The Company will provide initial training to "Authorized Employees" who are charged with the responsibility for implementing the energy control procedures and who perform servicing and /or maintenance on machinery or equipment. Such training will include: - Recognizing applicable hazardous energy sources; - Types and severity of energy related sources existent at certain work locations; - The method required isolating and controlling energy sources; - Interpreting the lockout /tagout standard; - Methods of communicating machine hazards; - Location and use of lockout devices; - Tagout systems including the limitations of a tag (tags are warning devices & do not provide physical restraint) F. Training for affected employees and /or other employee whose work operations are, or may be in an area where energy control procedures may be utilized, will include, but not be limited to: - Instructions, purpose & use of the energy control procedure and the importance of not attempting to start -up or use equipment or machinery when locks or tags are displayed. - The training shall also include the limitations of a tag (tags are warning devices & do not provide physical restraint) and that a tag is not to be removed without authorization ignored or defeated in anyway. G. Retraining is required when there is a change in job assignments, in machines, a change in the energy control procedures, or a new hazard is introduced. All training and /or retraining must be documented, signed & certified. NOISE EXPOSURE / HEARING CONSERVATION PROGRAM The purpose of this program is to protect employees from prolonged exposure to intermittent bursts or continual high noise levels associated with occupational noise hazards. 1.0 INITIAL DETERMINATION A. DRC Emergency Services, LLC will utilize the services of a third party tester, with expertise in noise measurement to determine the level of noise in the various work area. A continuing effective hearing conservation program shall be administered when employees are exposed to sound levels greater than 85 dbA on an 8 -hour time - weighted average basis. B. DRC Emergency Services, LLC will use information obtained through testing, to establish operational procedures and issue noise attenuators suitable for the detected noise levels, when applicable. C. DRC Emergency Services, LLC will consider the input of supervisory personnel when making a determination to implement this program in areas where any of the below applies: - Employee exposure measurements taken indicate noise levels at or above 85 decibels. - An employee complains of working conditions, which may be attributable to exposure to noise. - A change in production, equipment, controls or personnel results in the exposure to noise levels which were not evident before. 2.0 MONITORING & EMPLOYEE NOTIFICATION A. When information indicates that employee exposure may equal /exceed the 8 hr time - weighted avg. of 85 decibels, DRC Emergency Services, LLC shall implement a monitoring program to identify employees to be included in the hearing conservation program. B. When monitoring, DRC Emergency Services, LLC will consider employee work areas with intermittent noise fluctuations of 80 decibels to 120 decibels. C. DRC Emergency Services, LLC will conspicuously post notices throughout the work place, notifying employees of the need to wear hearing protection in a specific area. 3.0 HEARING PROTECTORS A. DRC Emergency Services, LLC will provide and replace hearing protection to all employees exposed to an 8 -hr. time - weighted average of 85 decibels at no cost to the employee. Employees shall be properly trained in the use, care & fitting of protectors. B. DRC Emergency Services, LLC shall evaluate hearing protection for the specific noise environments in which the protector will be used. C. Supervisors will be responsible for: - Ensuring that affected employees properly select and insert earplugs. - Monitoring employee compliance to the program. 4.0 AUDIOMETRIC TESTING A. DRC Emergency Services, LLC has established & will maintain an audiometric testing program by making audiometric testing available to all employees whose exposures equal or exceed an 8 -hr. time - weighted avg. of 85 decibels. B. Within 6 months of an employee's first exposure at or above the action level, a valid baseline audiogram shall be established against which future audiograms can be compared. When a mobile van is used, the baseline shall be established within 1 yr. Such testing will represent a "baseline" audiogram, for the purpose of determining present hearing range capability. Testing to establish a baseline audiogram shall be preceded by at least 14 hours without exposure to workplace noise. Hearing protection may be used to meet the requirement. Employees shall also be notified to avoid high levels of noise. C. At least annually after obtaining the baseline audiogram, DRC Emergency Services, LLC shall obtain a new audiogram for each employee exposed at or above an 8 -hour time - weighted average of 85 decibels. Each employee's annual audiogram shall be compared to that employee's baseline audiogram to determine if the audiogram is valid and if a standard threshold shift has occurred. If a comparison of the annual audiogram to the baseline audiogram indicates a standard threshold shift, the employee shall be informed of this fact in writing, within 21 days of the determination. D. Audiometric testing, when performed, will be conducted by a licensed or certified audiologist, physician or other technician who is certified by the Council of Accreditation in Occupational Hearing Conservation, or another individual who has demonstrated competency in administering audiometric examinations, obtaining valid audiograms and properly using, maintaining and checking calibration and proper functioning of the audiometers being used. E. DRC Emergency Services, LLC will provide for re- testing of any employee who complains of hearing loss at any time within ten (10) days of notification. Employees should report any suspected hearing loss to the respective supervisor immediately. 5.0 MEDICAL SURVEILLANCE A. DRC Emergency Services, LLC will rely on expert assessment of the compared audiograms to determine if an employee has experienced a threshold shift of 10 decibels or greater. If a threshold shift has occurred, use of hearing protection shall be re- evaluated and /or refitted and if necessary a medical evaluation may be required. B. DRC Emergency Services, LLC will rely on the authorized medical professional to provide medical evaluation and surveillance to its employees in accordance with the requirements of this program. C. DRC Emergency Services, LLC will provide information concerning the respective employee's job functions in an effort to assist the medical professional with this evaluation. D. DRC Emergency Services, LLC will rely upon the advice of the treating physician regarding hearing protection for employees whose ears are chronically draining or those who have active ear pathology. Such individuals may be removed from the exposed position at the recommendation of DRC Emergency Services, LLC's designated physician. 6.0 RECORDKEEPING DRC Emergency Services, LLC will maintain accurate record of all employee exposure measurements as required by the regulation, including the results of the most recent noise exposure assessment, in a confidential file for the duration of employment and no less than thirty (30) years from the date of the testing. 7.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC's training program shall be provided for all employees who are exposed to action level noise. The training shall be repeated annually for each employee. Training shall be updated consistent to changes in PPE and work processes. DRC Emergency Services, LLC shall make available to affected employees copies of the noise exposure procedures and shall also post a copy in the workplace. The employer shall also allow the Assistant Secretary and the Director access to records. B. Training will include at a minimum: - Identifying noise, - Anatomy of the ear, - Personal protective equipment, - Work practice and engineering controls, and - Proper use and fit of hearing protectors PERSONAL PROTECTIVE EQUIPMENT (PPE) The purpose of this program is to identify areas where PPE is required and the types of PPE recommended for use in those areas. 1.0 GENERAL A. Company employees will be trained regarding the proper use, fitting, donning, doffing, cleaning and maintenance of Personal Protective Equipment. Records of such training kept for a period of not less than 1 year from the effective date. B. When issued, required PPE will be used at all times as deemed necessary by supervisory personnel, Customer, and whenever the individual employee recognizes actual or potential hazards where the use of same, might prevent an occupational injury due to inhalation, absorption or physical contact. C. All PPE shall be used in accordance with the manufacturer's recommendations. At no time shall PPE be altered or in any manner degraded to the point where it will not accomplish its intended purpose. Defective, inoperative or damaged PPE shall not be used. The minimum required personal protective equipment for all non - office personnel consists of wearing: - Safety glasses with a side shield (ANSI Z87.1); - Use of hearing protectors in environments where noise levels exceed 85dBA; - Safety shoes must be steel -toe and must meet ASTM- 2413 -2005 specifications or equivalent; and - A hard hat in areas where required (ANSI Z89.1). - Fire Resistant / Fire Retardant Clothing (FRC) shall meet 29 CFR 1910.132 (a) and NFPA 2112, 2113 & NFPA 70E for all applicable employees. Prior to use, Flame Retardant Clothing is to be visually inspected for signs of damage, deterioration and areas where sections of the body may not be adequately covered. FRC should be laundered and used in accordance with manufacturer requirements. D. Other protective equipment that may be required, but not be limited to: - Safety goggles which meet ANSI Z87.1 specifications or equivalent. For use by employee in every instance where industrial soap or chemical is incorporated. - Respiratory protection to be worn in areas where the ambient atmosphere contains or is suspected to contain harmful or toxic dust, fumes, mists, gases or vapors. The type of respirator used is dependent upon the kind of hazard the employee will need to be protected against. - Full body safety harness with lanyard should be used by those employees who will work at elevated surfaces which are six (6) feet or higher. - Face - shields are to be worn by employees who will be involved in pressure washing, grinding, chipping, or other activities where airborne projectile are present and eye /face injury hazard. Employees may, depending upon the hazard of the operation, need to wear both safety goggles and face - shield when performing some activities. - Hearing protection such as ear plugs or ear muffs are to be worn by employees whenever they are exposed to noise levels in excess of 85dBA, or if two employees who are standing three feet or less apart must yell in order to be understood. - Gloves, which are suitable to provide the degree of protection the employee requires in order to protect his /her hands from hazard exposure. - PPE shall be turned in to the HSE Manager whenever: 1. It fails to provide the level of protection required, 2. It is visibly damaged (i.e., cut, frayed straps, dry rotted, etc.), 3. It does not provide a comfortable fit, and /or 4. The change schedule or wear date has expired or is no longer applicable. 2.0 TYPES & USES OF EQUIPMENT A. Fall Protection Devices - During all work activities where an employee works above ground more than six (6) feet, all employees will wear a full body harness. It will be the responsibility of the individual employee to make the determination as to when such PPE is required, with such decision being confirmed and approved by the on -site supervisor and /or customer representative. Rigging should be routinely inspected and taken out of service when frayed, cut, worn, or dry rotted (See Fall Protection Program for more detailed information). B. Ventilation Devices - It is mandatory that all confined or enclosed spaces, or areas where contaminants may accumulate, maintain adequate mechanical ventilation during entry operations. The methods of mechanical ventilation used by DRC Emergency Services, LLC include, but may not be limited to: - Natural Ventilation — When oxygen levels remain constant between 20.0% - 20.9 %. - Pneumatic Blowers — When a maximum exchange of air capacity is required for large or oddly configured spaces. These blowers must be powered by air with the usual source being a compressor. - Air Horn (siphon type) — Suitable for use in smaller openings where controlled discharge is required. - Flexible Ducting — When ventilation from an area cannot be achieved through direct discharge of vapors or gases into the atmosphere. C. Ground Fault Circuit Interrupters — When electrical cords must run across metal grating or wet surfaces, the use of a ground fault circuit interrupter should be a main priority. D. Level C Attire — When employees will don a Tyvek suit to avoid direct skin contact with known contaminants. Ankles and wrists are to be taped over the outside of boots and gloves. 3.0 PPE ASSESSMENTS, SELECTION & MAINTENANCE A. The HSE Manager shall have the responsibility of conducting, documenting an annual PPE Hazard Assessment Certification. The hazard assessment will indicate a determination if hazards are present or are likely to be present, which necessitate the use of PPE. The PPE Hazard Assessment shall include the certifier's name, signature, date & document identification. B. Employees will be provided the opportunity to select the personal protection at no cost to them, which offers a comfortable fit, without compromising the safety factor associated with the equipment when known or potential hazards exist. PPE selection and reasons for selection shall be given to the employee. Under no circumstances are employees to provide his /her own safety equipment without consultation and approval from the HSE Manager. The purpose of this is to ensure that all PPE meet applicable ANSI, ASTM and NIOSH requirements as well as assurances of its adequacy, maintenance & sanitation. C. Additionally, protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact. 4.0 EMPLOYEE TRAINING A. Each employee who may need to wear PPE shall be properly trained and /or retrained. Employee training will include, but may not necessarily be limited to: - When PPE is necessary; - How to properly don, doff, adjust & wear PPE; - Appropriate ANSI & ASTM standards regarding such PPE; - Situations, which require reassessment of PPE use; - Manufacturer's limitations of PPE including the proper care, maintenance, useful life & disposal of PPE; - How to determine when and what type of PPE is necessary for existing and changing hazardous environments. - Levels of PPE adequate to protect the employee from the identified exposure hazard, with consideration to permeation, degradation, puncture worthiness and penetration. B. Retraining of the employee is required when: - The type of PPE Changes; - The workplace changes, making the earlier training obsolete; - The employee demonstrates lack of use, improper use, or insufficient skill or understanding C. Certifications must include the employee name, the dates of training, and the certification subject. PROCESS SAFETY MANAGEMENT PROCEDURES The purpose of the program is to prevent or minimize consequences of catastrophic releases of toxic, reactive, flammable or explosive chemicals at various locations including refineries, offshore platforms and land base operations. 1.0 GENERAL A. DRC Emergency Services, LLC is in compliance with 29 CFR 1910.119, and has established written programs to address exposure to known and potential process hazards. Inclusive of these programs is the Lockout /Tagout Energy Control Program, Hazard Communication Program, Hazard Identification & Risk Assessment, Electrical Safety, and other postings which provide information to employees for protection against those hazards specific to normal job functions on a routine and non - routine basis. B. DRC Emergency Services, LLC will rely on its Customers to provide specific process safety hazard information to our employees during a site - specific orientation, or other instructions provided in compliance to the standard. C. Currently, DRC Emergency Services, LLC does not store, transport or use highly hazardous chemicals as part of normal job activities. D. When DRC Emergency Services, LLC employees may become exposed to hazardous chemicals on temporary job sites, coincidental to normal job activities, then the following shall apply: - All employees will be informed as to the nature and extent of such exposure prior to deployment to job site. - An Onsite Representative of the process system shall be summoned to provide hazard information specific to the process hazard in which DRC Emergency Services, LLC employee may be potentially exposed. - When such is the case, employees are prohibited from seeking and /or repeating confidentiality trade secret information pertaining to the process or operation. E. The Onsite Supervisor will ensure that each employee is instructed in the known potential fire, explosion or toxic release hazards related to his /her job and the process and the applicable provisions of the emergency action plan. F. Material safety data sheets and product information data may be used by employees to assist in the evaluation of known and potential hazards. MSDSs must comply with those requirements as outlined in the "Hazard Communication Program ", which is part of DRC Emergency Services, LLC safety programs. G. DRC Emergency Services, LLC will ensure that each employee is trained in the work practices necessary to perform his /her job. This requirement will apply in addition to any other specialized instruction the employee will need to perform safely on thejob site. 2.0 SAFE WORK PRACTICES & OPERATING PROCEDURES A. DRC Emergency Services, LLC shall use a "Job Safety Analysis" process to inspect, identify, evaluate and review any potential hazards of the operation, be it facility wide or area specific. The process shall actively include all employees and /or sub - contractors involved in the operation as well as any additional employees of concern. The hazard identification process should be used for routine and non - routine activities as well as new processes, changes in operation, products or services as applicable. The "JSA" shall address: - An walk- through hazard analysis; - A Step -by -Step procedural process; - Address risk based on severity & probability; - Hazard classification & prioritize identified hazards; - Mitigate and /or implement controls for the identified hazards; - The proper selection and use of PPE based on the identified hazards; - Assigned responsibilities for eliminating or controlling identified hazards; - Appropriate documentation of completion related to identified hazards; - A review process to avoid creating new hazards derived from the corrective measures B. Employees involved in authorized work activities shall be trained in the Hazard Identification Process and will abide by the safe work practices established in procedures such as the Lockout /Tagout, Confined Space Entry, PPE, Respiratory Protection, opening process equipment or piping and controls over entrance to facility, and other applicable programs contained in DRC Emergency Services, LLC safety programs. C. Employees shall not perform hot work until a hot work permit is obtained from the onsite Customer Representative. The permit shall document that the fire prevention and protection requirements have been implemented prior to beginning the hot work operations. D. All accidents, injuries and near misses must be reported immediately. An investigation will be initiated within 48 hours of the occurrence, in accordance with DRC Emergency Services, LLC's "Incident Investigation Procedures ". Documentation (resolutions and corrective action) pertaining to these investigations will be maintained by DRC Emergency Services, LLC for a period of not less than five years. 3.0 SAFETY INFORMATION A. The process safety information provided to DRC Emergency Services, LLC employees will include information pertaining to the hazards of the highly hazardous chemicals used or produced by the process and information pertaining to the equipment in the process. B. Information pertaining to the hazards of the highly hazardous chemicals in the process shall consist of at least the following: - Toxicity information; - Permissible exposure limits; - Physical data; - Reactivity data; - Corrosive data; - Thermal and chemical stability data; and - Hazardous effects of inadvertent mixing of different materials that could foreseeably occur C. Information pertaining to the equipment in the process shall include: - Materials of construction; - Piping and instrument diagrams; - Electrical classification; - Relief system design and design basis; - Ventilation system design; and - Safety systems (e.g., interlocks, detection or suppression systems). D. The Onsite Supervisor will notify the customer immediately upon the detecting of unique hazards created by any work activities conducted by and /or uncovered by DRC Emergency Services, LLC employees. Such notification might include, but not be limited to: - Visible signs of leaks or imminent environmental contamination; - Defective valves or valve connections; - Improper gauge pressures; - Pressurized systems; - Changes in working conditions; and /or - Any previously unrecognized hazard(s); 4.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC will document and ensure that each employee has received & understood the required training in the work practices necessary to perform his /herjob. B. In addition, DRC Emergency Services, LLC will prepare a record, which contains the identity of each employee, the date of training & a written exam that verifies that the employee understood the training. RESPIRATORY PROTECTION PROGRAM The purpose of this program is to help reduce employee exposure to occupational air contaminants and oxygen deficient environments. The primary objective is to prevent excessive exposure to these contaminants. 1.0 GENERAL A. When engineering control measures are not feasible or during emergency situations with high exposure, DRC Emergency Services, LLC will provide at no cost to the individual employee; respirators, training and medical evaluations which are suited for the protection level required for applicable use and which provides a comfortable face -to -face piece seal. B. DRC Emergency Services, LLC HSE Manager will be deemed the "Program Administrator" and shall be certified in the complexity of respiratory hazards and be able to competently conduct annual evaluations. Employee participation in this program is considered a condition of continued employment with DRC Emergency Services, LLC, and is so implemented for their health and protection. Employee input is appreciated and welcomed, as improvements to the existing program can be made by virtue of comments and suggestions. 2.0 RESPIRATORY HAZARD ASSESSMENTS A. DRC Emergency Services, LLC recognizes that most respiratory exposure hazards are readily detectable by use of a properly calibrated direct - reading instrument. Some respiratory hazards, however, can become a resultant of the actual work activity. With this in mind, employees are required to assess and evaluate all areas immediately adjacent to the assigned work area prior to work startup for potential respirator use: - When it is known or suspected that work activities will create a harmful breathing atmosphere; - When it is known or suspected that other adjacent work activities will create a harmful breathing atmosphere; and - Whenever in doubt as to whether the activities of other contract employees will create a respiratory hazard. 3.0 HAZARDOUS INFORMATION SOURCE A. DRC Emergency Services, LLC will rely on that data and other information provided by NIOSH (National Institute of Occupational Safety and Health), OSHA (Occupational Safety and Health Administration), testing laboratories or other recognized sources when making the determination that a contaminant will or will not present a hazard to its employees. DRC Emergency Services, LLC will consider the following a serious respiratory hazard: - Oxygen Deficient Atmosphere: When breathable atmosphere has oxygen content of less than 19.5% by volume. - Presence of Vapors: In concentration levels at or above that established by the appropriate Threshold Limit Value (TLV) for the particular substance. Of concern to Company employees, is the presence of vapors originating from flammable remnants of oils, fuel and other petroleum - based products in tanks and other containment vessels. - Presence of Dust: Created by work activities involving grinding, chipping, scaling, or other abrasive - oriented methodology. When dust concentration levels are significant enough to become visible in the breathable air, then respiratory protection should be considered. - Presence of Fumes: Resulting from thermal decomposition associated with welding and other activities where heat is applied to metal or other substances. When on customer property, employees will receive information regarding site - specific hazards and the areas in which they exist. However, employees may become exposed to respiratory hazards created by fumes when working down wind of welding operations and /or while in areas of poor natural ventilation. - Presence of Mist: Resulting from the use of industrial paints, solvents, and any liquid under pressure being enacted upon by a solid structure. Mist may be created by process operations on Company and /or customer property. Employees must be careful to protect the skin when using substances that are irritants or when working in the vicinity of where others are using them. 4.0 RESPIRATORY HAZARD CHARACTERISTICS A. DRC Emergency Services, LLC, as part of its evaluation, will consider respiratory hazards as any accumulation of toxic or harmful substances, either existing or created by a specific work activity. In addition, a condition or substance which: - Has the potential to render an individual ill, either for a short period of time (acute) or over a longer period of time (chronic). - Has the potential to render an individual unconscious or leave the individual incapacitated, (e.g., an IDLH atmosphere - Immediately Dangerous to Life and Health). - Have the characteristics, which classify it as a hydrocarbon, carcinogen or other "oxygen scavenger ". - Has known or suspected levels of hydrogen sulfide gas present which exceeds the permissible exposure limits (10 ppm NIOSH /20 ppm OSHA). 5.0 WORKPLACE & USER FACTORS A. DRC Emergency Services, LLC shall identify respiratory hazards, select and provide respirators based on those hazards affecting performance or when engineering control measures are not feasible. Respirators shall be "NIOSH" certified and will be used in compliance with the conditions of the exposure hazards. DRC Emergency Services, LLC shall estimate exposures and contaminant information. If this is not done, then exposures must be addressed as Immediately Dangerous to Life & Health (IDLH). Employees are required to maintain respirators in usable and sanitary condition at all times during use. B. DRC Emergency Services, LLC has designated the below areas as those which require the routine use of respiratory protection as part of normal work activities: - When working in areas where detectable levels of hydrogen sulfide gas is present and /or the potential for a release is imminent, Supplied Air Respirator (SAR) connected to remote breathing source which is monitored continuously by another employee or other authorized person. In addition 5- minute escape bottles are to be worn whenever SARs are required. - During an emergency release while on the job site and /or during job walk inspections. Self - Contained Breathing Apparatus (SCBA) shall feature a warning alarm when air supply reaches a level that is at least 25% less than capacity. - When sweeping, chipping, or involved in other activities where dust and nuisance airborne particulates are present. Dust Mask shall be worn to protect employees from respiratory hazards associated with the inhalation of harmful particulate. C. When respirators are selected for use in IDLH atmospheres, DRC Emergency Services, LLC will ensure that it affords the employee the maximum degree of protection provided, and will be either: - A full face -piece pressure demand SCBA certified by NIOSH, a minimum service life of thirty minutes, or - A combination full face -piece pressure demand supplied air respirator (SAR) with auxiliary self - contained air supply (5- minute escape bottle). 6.0 MEDICAL EVALUATION A. DRC Emergency Services, LLC will require individuals who will use a respirator to pass medical certification and pulmonary test with a Company physician, prior to fit testing in order to determine his /her fitness to use a respirator under pre- determined work conditions. B. Records of medical evaluations required by the policy must be retained and made available in accordance with 29 CFR 1910.1020. All medical records and respiratory program are maintained in the HSE Manager's office. 7.0 MEDICAL EVALUATION PROCEDURES A. The evaluation shall be confidential, during normal working hours, convenient and understandable. The employee shall be given the chance to discuss results with the physician or licensed health care professional (PLHCP). B. The follow -up medical examination will include any medical tests, consultations, or diagnostic procedures that the PLHCP deems necessary to make a final determination. 8.0 ADMINISTRATION OF THE MEDICAL QUESTIONNAIRE & EXAMINATIONS A. The medical questionnaire and examinations will be administered confidentially during the employee's normal working hours or at a time and place convenient to the employee. The medical questionnaire will be administered in a manner that ensures that the employee understands its' contents. B. DRC Emergency Services, LLC will provide an opportunity for the employee to discuss the examination results with the PLHCP. 9.0 FIT TESTING A. DRC Emergency Services, LLC requires that all employees who will wear a respirator, Supplied Air Respirator or Self- Contained Breathing Apparatus be Qualitative fit tested annually with the same make, model, style, and size of respirator that will be used while working. The purpose of such testing will be to familiarize the wearer with what it takes to achieve a proper face piece seal and comfortable fit and wearing a respirator under working conditions. B. DRC Emergency Services, LLC will ensure that employees who use a tight- fitting face piece respirator pass an appropriate qualitative fit test (QLFT) or quantitative fit test (QNFT) as stated in the standard. 10.0 FIT TESTING REQUIREMENTS A. DRC Emergency Services, LLC and /or PLHCP shall make visual observations and inform the employee of issues that could affect a proper respirator fit. These include, but are not limited to: - Facial Hair; - Facial Scarring; - Dental Changes; - Cosmetic surgery; - Prescription Glasses B. DRC Emergency Services, LLC shall establish a record of the qualitative and /or quantitative fit tests administered to an employee including: - The name or identification of the employee tested; - Type of fit test performed; - Specific make, model, style, and size of respirator tested; - Date of test; and - The pass /fail results for QLFT's 11.0 NEGATIVE PRESSURE FITTEST DRC Emergency Services, LLC will perform a qualitative fit test on all negative pressure air - purifying respirators. 12.0 POSITIVE PRESSURE FIT TEST Fit testing of tight- fitting atmosphere - supplying respirators and tight- fitting powered air - purifying respirators will be accomplished by performing qualitative fit testing in the negative pressure mode, regardless of the mode of operation that is used for respiratory protection. 13.0 MODIFICATION Any modifications to the respirator face -piece for fit testing will be completely removed, and the face - piece restored to NIOSH- approved configuration, before that face -piece can be used in the workplace. 14.0 USE OF RESPIRATORS A. Employees should never remove respirators while in a hazardous environment. If a problem with the mask is suspected, then the employee shall exit the contaminated area immediately, with mask in place, and perform an inspection of the respirator outside of the contaminated area. B. Only employees who have had medical clearance and respiratory protection training will be allowed to work in environments where respirators are required. 15.0 RESPIRATOR EFFECTIVENESS A. The program administrator shall address appropriate surveillance regarding work area conditions and degree of employee exposure or stress. When there is a change in work area conditions or degree of employee exposure or stress that may affect respirator effectiveness, DRC Emergency Services, LLC will re- evaluate the continued effectiveness of the respirator. B. DRC Emergency Services, LLC will ensure that all employees leave the respirator use area: - To wash their faces and respirator face pieces as necessary to prevent eye or skin irritation associated with respirator use; or - If they detect vapor or gas breakthrough, changes in breathing resistance, or leakage of the face - piece; or - To replace the respirator or the filter, cartridge, or canister elements. 16.0 PROCEDURES FOR IDLH ATMOSPHERES A. Whenever DRC Emergency Services, LLC is unable to identify or reasonably estimate employee exposure to contaminants, whether on Company or customer property, it shall consider the area to be IDLH until further assessment with a direct reading atmospheric test instrument is performed. B. For all IDLH atmospheres, DRC Emergency Services, LLC will ensure that: - At least one employee is located outside the IDLH atmosphere; - Visual, voice, or signal line communication is maintained between the employee(s) in the IDLH atmosphere and the employee(s) outside the IDLH atmosphere; - The employee(s) and /or the designated representative located outside the IDLH atmosphere are trained and equipped to provide effective emergency rescue; - Employee(s) and /or the designated representative located outside the IDLH atmospheres are equipped with: 1. Pressure demand or other positive pressure SCBAs, or a pressure demand or other positive pressure supplied -air respirator with auxiliary SCBA; and either 2. Appropriate retrieval equipment for removing the employee(s) who enter these hazardous atmospheres where retrieval equipment would contribute to the rescue of the employee(s) and would not increase the overall risk resulting from entry. 17.0 BREATHING AIR QUALITY & USE LIMITATIONS A. DRC Emergency Services, LLC will ensure that compressed air & compressed oxygen when used for respiration accords with the following specification: Compressed and liquid oxygen shall meet the US Pharmacopoeia requirements for medical or breathing oxygen; and Compressed breathing air shall meet at least the requirements for Type I -Grade D breathing air described in ANSI /Compressed Gas Association Commodity Specification for Air, G -7.1 -1989, to include: 1. Oxygen content of 19.5% to 23.5 %; 2. Hydrocarbon (condensed) content of 10 ppm or less; 3. Carbon monoxide (CO) content of 10 ppm or less; 4. Carbon dioxide content of 1,000 ppm or less; and 5. Lack of noticeable odor. - DRC Emergency Services, LLC will ensure that compressors used to supply breathing air to respirators are: 1. Located in a "clean" atmosphere; 2. Have suitable in -line air - purifying sorbent beds and filters to further ensure breathing air quality. 3. Equipped with a Carbon monoxide monitor in place & set to alarm at 10 PPM; 4. Equipped with fittings that are incompatible with outlets for non - breathable worksite air or other gas systems, and 5. Have a tag containing the most recent change date and the signature of the person authorized by DRC Emergency Services, LLC to perform the change. The tag shall be maintained at the compressor. 18.0 CARTRIDGE REPLACEMENT "End of Service Life" for cartridges shall be recognized whenever an employee smells a vapor or gas breakthrough or experiences changes in breathing resistance. 19.0 RESPIRATOR INSPECTION A. Respirators will be inspected as follows: - All respirators used in routine situations shall be inspected before each use and during cleaning; - All respirators maintained for use in emergency situations shall be inspected at least monthly and in accordance with the manufacturer's recommendations, and shall be checked for proper function before and after each use; and - Emergency escape -only respirators shall be inspected before being carried into the workplace for use. B. A check of respirator function, tightness of connections, and the condition of the various parts including, but not limited to; - The face - piece; - Head straps; - Valves; - Connecting tube; and - Cartridge or filters 20.0 CLEANING & DISINFECTING RESPIRATORS A. DRC Emergency Services, LLC will ensure that Respirators are maintained in a clean and sanitary manner using procedures recommended by the manufacturer. B. Cleaning and disinfecting procedures, which are the responsibility of the wearer, are as follows - Remove filters, and cartridges. Disassemble face -piece by removing speaking diaphragms, demand and pressure- demand valve assemblies, hoses, or any components recommended by the manufacturer. Discard or repair any defective parts. - Wash components in warm water with a mild detergent or with a cleaner recommended by the manufacturer. A stiff bristle (not wire) brush may be used to facilitate the removal of dirt. - Rinse components thoroughly in clean, warm, preferably running water. Drain. - Components should be hand -dried with a clean lint -free cloth or air -dried in non - contaminated area. - Re- assemble face - piece, replacing filters, cartridges, and canisters where necessary. - Test the respirator to ensure that all components work properly. 21.0 RESPIRATOR STORAGE A. DRC Emergency Services, LLC will ensure that respirators used by employees are stored to protect them from damage, contamination, dust, sunlight, extreme temperatures, excessive moisture, and damaging chemicals. They shall be packed or stored to prevent deformation of the face -piece and exhalation valve. B. In addition to the requirements listed above, emergency respirators shall be: - Kept accessible to the work area; - Stored in compartments or in covers that are clearly marked as containing emergency respirators; and - Stored in accordance with applicable manufacturer instructions. 22.0 PROGRAM EVALUATION A. DRC Emergency Services, LLC shall conduct annual evaluations of the workplace as necessary to ensure that the provisions of the current written program are being effectively implemented and that it continues to be effective. B. DRC Emergency Services, LLC shall regularly consult employees required to use respirators to assess the employees' views on program effectiveness and to identify any problems. Any problems that are identified during this assessment shall be corrected. Factors to be assessed include, but are not limited to: - Respirator fit (including the ability to use the respirator without interfering with effective workplace performance); - Appropriate respirator selection for the hazards to which the employee is exposed; - Proper respirator use under the workplace conditions the employee encounters; and - Proper respirator maintenance. 23.0 EMPLOYEE TRAINING DRC Emergency Services, LLC will provide initial training and retraining annually to its employees who use a respirator, which is comprehensive, understandable, and performed on an annual basis, and more often if necessary. Prior to using a respirator, DRC Emergency Services, LLC will ensure that each employee understands the general requirements of this program and can demonstrate knowledge of at least the following: A. Why the respirator is necessary and how improper fit, usage, maintenance or storage can compromise the protective effect of the respirator; B. What the limitations and capabilities of the respirator are; C. How to use the respirator effectively in emergency situations, including situations in which the respirator malfunctions; D. How to inspect, put on and remove, use and check the seals of the respirator; and E. How to recognize medical signs and symptoms that may limit or prevent the effective use of respirators. RIGGING & MATERIAL HANDLING The purpose of this program is to utilize appropriate rigging gear suitable for overhead lifting within industry standards and manufacturer's recommendation and conduct regular inspection and maintenance of the rigging gear. 1.0 DEFINITIONS A. Qualified Rigger — Person who attaches or detaches lifting equipment to loads or lifting devices, has formal training and experience and has successfully completed an approved rigger- training program. Only a qualified rigger shall perform rigging operations. B. Sling — An assembly that connects the load to the material handling equipment. C. Working Load Limit (WLL) — The maximum mass or force, which the product is authorized to support in a particular service. D. Proof Test — A nondestructive tension test applied to a product solely to determine injurious material or manufacturing defects. E. Hitch — A sling configuration whereby the sling is fastened to an object or load, either directly to it or around it. F. Basket Hitch — A sling configuration whereby the sling is passed under the load and has both ends, end attachment, eyes or handles on the hook or a single master link. G. Choker Hitch — A sling configuration with one end of the sling passing under the load and through an end attachment, handle or eye on the other end of the sling. H. Vertical Hitch — A method of supporting a load by a single, vertical part or leg of the sling. 2.0 SAFE OPERATING PRACTICES A. Only personnel with training and experience who have completed a rigger- training program can attach or detach lifting equipment to loads or lifting loads. This includes crane operators and inspectors. B. All qualified riggers shall participate in the pre -lift meeting to review the scope of work and the execution plan. C. Qualified riggers shall conduct a pre -lift inspection and prepare a written JSA for all lifts. Rigging equipment for material handling shall be inspected prior to use on each shift and as necessary during its use to ensure that it is safe. Defective equipment shall not be used and removed from service immediately. D. Evaluate lift operations to determine if additional qualified riggers are needed to assist in loading or off - loading operations. E. Ensure that a clear method of communication is established. F. Assess site conditions to ensure that the lift operation can be conducted safely (sea conditions, currents, wind speed and direction, size of vessel, position of cargo and adequate lighting). G. Review the lift path, the weight of the load, and the WLL (working load limit) of the slings, shackles and hooks to determine safe operations. H. Stop work and conduct another pre -lift meeting if site conditions or plans change. 3.0 ATTACHING THE LOAD A. Ensure that only qualified riggers and essential personnel are allowed in the work area during routine and non - routine lifting operations. B. Verify the load weights by the markings on the load. C. Select the proper rigging equipment and /or cargo container for the lift. D. Ensure rigging equipment is never loaded beyond its recommended safe working load. Load & certification tags shall be attached to the rigging. If the identification tag is missing, the sling must not be used. E. Inspect all pre -slung equipment ensuring a single -point hookup. F. Verify that multiple part lines are not twisted around each other. G. Verify and inspect all required tag lines. Tag lines shall be used unless their use creates an unsafe condition. H. Ensure that the crane's swing path is clear of obstructions and load is free to be lifted. I. Ensure that a designated signal person is identified and that the team agrees upon a communication method. J. Ensure that the hook is brought over the load to minimize swinging. Hooks on overhaul ball assemblies, lower load blocks, or other attachment assemblies shall be of a type that can be closed and locked, eliminating the possibility of a hook throat opening. Alternatively, an alloy anchor type shackle with a bolt, nut and retaining pin may be used. K. Verify that the rope is properly seated on the drums and in the sheaves. L. Ensure that all lifting equipment /hardware is free from side loading. 4.0 DURING LIFTING OPERATIONS A. Assume responsibility for the safety of all personnel around the crane operating area, including the rigger's personal safety. B. Look for potentially unsafe situations and be prepared to warn the crane operator others in the crane operating area. C. Never stand between the load and another stationary object including boat railings. The rigger should be facing the crane at a safe distance and never stand directly beneath the load. All personnel shall be kept clear of suspended loads and loads about to be lifted. D. Wear proper work clothes and personal protective equipment in accordance with Company and /or customer PPE requirements. E. Stop any lift operation deemed as unsafe (exercise stop work authority). 5.0 SLING USAGE A. Do not choke slings in the splice. B. Do not permit kinks or knots in slings. C. Secure the unused legs of a multi -leg bridle. D. Slings shall not be made using wire rope clips. E. Wire rope slings should not be field fabricated. F. Cut the eyes of any defective sling and discard the sling body. G. Do not place eye of sling over a hook that is larger than natural width of eye. H. Protection shall be provided between the sling and all sharp surfaces of load. 6.0 POST- OPERATION A. All rigging equipment that is not being use shall be removed from the immediate work area so as to prevent any additional hazards to employees. B. Properly store and maintain rigging equipment and tackle. 7.0 REMOVAL CRITERIA A. Broken Wires: Remove from service strand laid and single part slings if ten or more randomly distributed wires in one rope lay, or five broken wires in one rope strand in one rope lay. B. Wire Rope Distortion: Remove from service wire rope slings that have any damage resulting in distortion of the wire rope structure such as kinking, crushing, bird - caging, and strand displacement or core protrusion. 8.0 INSPECTION OF CHAIN SLINGS A. Inspection Frequency: Visually check chain at the pre -use and annual thereafter by a qualified source. B. Inspection Criteria (ANSI B30.9): - Wear - Nicks, Cracks, Breaks - Gouges, Stretch, Bends - Weld Splatter - Excessive Temperature - Throat Opening of Hook C. Chain Links: Remove sling from service if links are worn excessively (more than 10% or refer to manufacturer's information). Chain links and attachments should hinge freely to adjacent links. D. Identification: Chain slings shall have permanently affixed identification stating; size, grade, rated load, number of legs and manufacturer. 9.0 INSPECTION OF SYNTHETIC SLINGS A. Inspection Frequency: Visually check synthetic slings at the pre -use and annual thereafter by a qualified source. B. Inspection Criteria (ANSI B30.9): - Acid or Caustic Burns - Melting or Charring - Holes, Cuts - Tears & Snags - Broken Stitches - Worn Stitches - Excessive Abrasion - Knots C. Identification: Web slings and round slings shall be permanently marked indicating; manufacturer's trademark or stock number and rated loads for the three hitches. 10.0 INSPECTION OF RIGGING HARDWARE A. Deformation - Remove from service if any significant deformation; check throat opening of hooks. B. Wear - Remove from service if excessive wear (wear is excessive if: More than 5% wear in throat or eye of hooks and other critical areas of hardware; More than 10% wear in other areas). C. Cracks, Nicks, & Gouges - Remove from service if cracks, nicks or gouges are detected. D. Modification - Do not weld, do not substitute shackle pins or other components, do not heat, bend or modify in any manner. E. Proper Function - Improperly installed hardware or malfunction is cause for removal. Check for latches, swivel bearings, locking devices, and installation of wire rope clips and wedge sockets. 11.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC shall require all personnel responsible for rigging on customer and /or Company property to successfully complete a rigger- training course in order to be considered a qualified rigger. B. All training shall include formal classroom facilitation as well as a hands -on practical review (proper inspection, use, selection and maintenance of slings, shackles, hooks, etc.) and a written examination. Training will incorporate familiarization with rigging, hardware, slings and safety issues associated with rigging, lifting loads and lift planning. C. Training shall be documented and shall be good for four years. D. All qualified riggers shall carry updated training cards with them on jobs where rigging may be required. Training cards must indicate expiration date, certified under API RP 2D, 6 Edition, date of training, and signature of trainer. SPILL PREVENTION AND RESPONSE PROGRAM The purpose of this program is to ensure that all hazardous substances and chemical wastes are handled and managed in a way that prevents release. 1.0 GENERAL A. DRC Emergency Services, LLC shall maintain an Emergency Response Plan to include proper communication measures for employees to initiate in the event of a spill. Communication procedures should be based on type and quantity of materials spilled. B. DRC Emergency Services, LLC has appointed the Onsite Supervisor to be responsible for the reporting of spills and associated incident reports. C. In the event of a spill, the Onsite Supervisor will be responsible for determining the extent of the spill and communicating incident to all applicable personnel and agencies. D. DRC Emergency Services, LLC shall maintain a proper spill kit with appropriate supplies for materials that may be spilled. Supplies must be easily accessible when required, and considerations must be made for both the type and quantity of materials. 2.0 PREVENTION A. The following shall be used as a general guideline for onsite spill prevention measures: - Areas where chemicals may be used or stored must be maintained using good housekeeping best management practices. This includes, but is not limited to, clean and organized storage, labeling, and secondary containment where necessary; - All chemicals that are transferred from larger to smaller containers must be transferred by use of a funnel or spigot; - All hazardous substance containers should be closed while not in use; - Use drip pans or other collection devices to contain drips or leaks from dispensing containers or equipment; - Implement preventative maintenance activities to reduce the potential for release from equipment; - Immediately clean up and properly manage all small spills or leaks; - Periodically inspect equipment and hazardous substance storage areas to ensure leaks or spills are not occurring; - Use signage to identity hazardous substance storage or waste collection areas; - Keep all work areas and hazardous substance storage areas clean and in good general condition; - Chemicals should be stored in proper containers to minimize the potential for a spill; - Whenever possible, chemicals should be kept in closed containers and stored so they are not exposed to storm water. 3.0 RESPONSE A. All spills regardless of size must be reported to DRC Emergency Services, LLC's Onsite Supervisor. The person observing the incident will take the following actions: Assess the safety of the situation, including the risk to the surrounding public, if any; If safe to do so, make every effort to remove potential ignition sources and stop the source of the spill; Promptly notify DRC Emergency Services, LLC's Onsite Supervisor and /or Client Representative B. Upon learning of the spill, the Onsite Supervisor will implement the following measures: - If safe to do so, barriers will be constructed with available equipment to physically contain the spill; - Sorbent materials will be applied to the spill area; - If a spill is beyond the scope of on -site equipment and personnel, an Emergency Response Team will be secured to further contain and clean up the spill. - Notify DRC Emergency Services, LLC's HSE Manager. - If the spill is in the state of Texas, notify the Texas Commission on Environmental Quality at 1- 800 - 424 -8802. 4.0 EMPLOYEE TRAINING A. DRC Emergency Services, LLC Employees shall be trained on the proper response procedures for spilled materials. The training should include materials available for use, proper waste disposal, and communication procedures. B. Training shall include a review of the Spill Prevention and Emergency Response Plan, and a review of location and use of emergency response equipment. Training can be recorded through safety committee meetings, employee training sessions, or other equivalent record keeping. SUBCONTRACTOR MANAGEMENT The purpose of this program is to establish DRC Emergency Services, LLC's written policy towards protecting and maintaining the quality of the environment while providing a safe and healthy work place for our employees and Subcontractors. 1.0 GENERAL Whenever applicable, DRC Emergency Services, LLC is committed to conducting pre - qualification audits and reviews on Subcontractors to ensure that all health, safety and environmental policies and procedures are established and maintained in accordance with applicable laws and Customer requirements. 2.0 COMPANY ROLES & RESPONSIBILITIES A. DRC Emergency Services, LLC assumes the overall responsibility of ensuring that Subcontractors meet minimum Health, Safety & Environmental metrics. This will be accomplished by: - Validating the experience level of the Subcontractors; - Reviewing the Subcontractor's Safety Management System; - Reviewing the Subcontractor's OSHA Logs and EMR Reports; - Validating the Subcontractor's safety & regulatory training records; - Ensuring that all Subcontractors actively participate and sign -off on the methods of hazard identification including DRC Emergency Services, LLC's Job Safety Analysis Program, Behavioral Based Safety Observation Process and Stop -Work- Authority Policy; - Ensuring that all Subcontractors actively participate in pre -job safety orientations, tailgate meetings, onsite safety inspections and have a complete understanding & means of resolving safety issues. B. Additionally, DRC Emergency Services, LLC will conduct & document post -job safety performance reviews with Subcontractors with an overall goal of continuously improving its safety and operational procedures. C. An acceptable Safety Metric will include, but is not limited to: - An Experience Modification Rate (EMR) of 1.0 or less; and - A Total Recordable Incident Rate (TRIR) of 2.0 or less - Days Away & Restricted Totals (DART) 25 days or less 3.0 SUBCONTACTOR RESPONSIBILITIES A. Subcontractors shall adhered to the following minimum safety precautions with an ultimate goal of preventing bodily injury, damage to property or harm to the environment: - Smoke only in "Designated Smoking Areas" - No horseplay of any kind including practical jokes; - Allow only trained, qualified and authorized personnel to operate Company and /or Client owned equipment and machinery; - Report all defective machines and equipment immediately to the Onsite Supervisor; - Evaluate all items that will be manually lifted, and get help when lifting an object which is clearly too heavy for one person to lift safely; - Use caution when going up or down stairs by maintaining at least one foot and one hand on the railing at all times; - Report all work related incidents and injuries immediately to the Onsite Supervisor, regardless of severity SUBSTANCE ABUSE POLICY - ° ± "• L °O »- �± G„ +o UI Y 0 3 >> 1!11 >> 21 h §6 OOY 6 « • /4•L ± ± -6 • U I Y U3 » ®1 » f »®a•Y2 » -0 OOY ±® Y ± 0 L §ffO» 3 ° ± §»»- L A - « ± ® G i /21 ± - O ,.- ° ±'•Y2§ •- 1 » 2 >> O . "§ G 0'.1/2G3/4'>> �± G„ ±1>>0 _ ±2- ±° U I Y 03 »®1 » [> @a•Y2 » -6 00Y 3/4«1 .2 2+ ©G§ -,(''' 3 ., » ®. 1 �- +0 0 - 1 Y 03 »O1 >>21/2§ f » ®a• » -6 00Y �± 7GY^» 1/4.00» ®»2, ±® (1/41/4•,. ±2G" >> ±® x,1/2,. ±2_ ,± ° � 1 /2. '-7�7» � -� » © + »2a.® +23 »27 00 »» ±° 1 /4 ® « 1 6 0 ©»L° ±2- ° ± - -» -- ±2 6 Y2 + -K ±20 10+1-1/4>>1/4 -«1/25 -7>>-- ±® L1h7 ±2- 1/4± 2 +� a L 7 >> G 0 ° '-ihL,A' >> ,G©6 In addition to the stated provisions of this policy, DRC Emergency Services, LLC will take all appropriate actions to comply with the drug, alcohol and weapons policies of its customers and all drug, alcohol and weapons policies promulgated by regulatory authorities under applicable law. In the event of a conflict between any provision of this policy and applicable law, applicable law shall apply and the affected provision shall have no force and effect. f3 -LY2 + + + ± § ©•� 0IY0 3 »® 1 » 21 12§f» 01 • 1 12>> -600Y6 ., > ± §»» - -� °»'>4 -» ,± UI Y U » 91 » 21 /2§ f » ®a -Y2 » -6 OOY ,> ®» -« ,- « - 7L 21 12 » - Y2 ® )»> 2 _ 6 � 2�7 ±2- 0.21/2 «1/4.21 L" 1/4 ±1/2«3 >> 2 7 - 1 )>2» ®(7)>1/40 O + � .21 - >> ° ± ®, 2 , .- ° ±'•1/2§ 1/2 ±2 - � >> Y ± ±° » ° , + § » 2 + - � + • , 3 /4» 1 /2 ± , ® «» 1 /4 ±®• 2 , >> ®> , » 1 /4 • 2 L ©�§ �± 1/2 ±2- ,•,« G 1 /2 ± 2,® 1 /2 , ±° » ° ± § » I y >> 112 § 3 L § 1 /4>> 3 » 21 /4» 1/4 ±® 3 ± °- » 1 /4 3 /4 § U I Y U 3 >> I > 21 12 § I » ®a Y2» - O OOY L� � 2 § � 3 >> » °« ° ° ± -» ±° , •- ° ±'•Y2§ •- ± »- , L 3 /4 " - -, � ON 1 NOUI BWO UI EU DNOXY » 0+"+D V »� - ±2 -3 •�• 1 ± » -« - ± ® 0 > 00.1/2.»2, 6 °jD±1/4«Y2,• a> © + ± Y2 ±21/4 a>> 3 G.2,»2G21/2> ±° 01 Y 03 » ®1» 2 y2§ f » °a- Y2 » 6 OOYI- © +Op _, G 21/ 4G ®1/ 4 - O ± °° ± Y ± ° L 2 § G - -> >_ 621/4 , » °» ± + UI Y 03 >>@1>> I » » -6 OOY • ©� 1/2« -,±3 »®_ G , » 1 » ° «3/4'.1/26 x2 1/20'' ' 2 . 2- , � 2 Y2> - �± 1/2 ±3 "§ - °»Y2• °•1/2 ©_ 6 1 » 1 <'� , • ± X /4n ± , » ih ± ® � 1 /2 , «�' ± + UI Y 03 »O » I » ®a • 1 /2» - 600Y6 1 «Y2 >>-,-21 - 3 G » 01 12» . - ° ±'• L ±, »® ° ® ± ° ± 3 /4» ± ©6 UI Y 03 »®1» 21 /2 § I » » -6 00Y - ,� " «,• ;» -� » «LR1 /4- 3/4 ±,5 ,± ® »(, - ± § 1 ® + 7 ° ®• a J2§ ±° ° » ® - ±2- L ,± » -« �,V/2« ® �, 1 h§ ±° 7» ® » -« -6 - ° ± " • 1 /2§ - "" 3 /4» L . �» ® » 1 /4 6 »20 ±01/2»1/4 - 2 �'Y2112 ±®1/421/2» ©•, G° ° '. 3 /4'» � ©6 1.0 PROHIBITIONS A. All applicants and employees are reminded that the following actions are included as violations of this policy. B. Use, possession, sale or distribution of drugs, alcohol or weapons on Company premises or while conducting Company business. C. Employee operation of Company vehicles or equipment while using drugs or alcohol. D. Possession of prescribed drugs that are not in the correct container or are not prescribed for such employee. E. Possession of any correctly prescribed drug which is unsafe to use while on an industrial location or while operating rig and /or vessels or vehicles (employees requiring these types of drugs should contact their safety representative or manager before reporting to work). F. Possession of "look- alike" drugs in any form. G. Possession of paraphernalia and equipment related to illegal or unauthorized drug use. H. Drivers and other persons, shall not drive or operate a Company vehicle or any other vehicle on Company business, or enter onto DRC Emergency Services, LLC property, or report to work or work while under the influence of alcohol or while having identifiable traces in the person's system of any quantity of controlled substance or illegal drugs. Under the influence of alcohol includes the consumptions of one or more alcoholic beverages within four hours prior to driving, operating equipment or reporting to work. There are limited exceptions for authorized drugs, possession of alcoholic beverages, prescription drugs and weapons as follows: 1. Alcoholic Beverages — As an exception to the alcoholic beverage prohibition as stated above, if approved by DRC Emergency Services, LLC, the moderate and responsible use of alcohol at Company, business or social functions is not prohibited by this policy. At such functions the employees are responsible for use of their own prudent judgment. Employees are required to act in accordance with US Department of Transportation and governing State Department of Transportation laws and guidelines. 2. Prescription Drugs — As an exception to the controlled substance prohibitions, such prohibitions do not apply where (1) such drug is being used for its intended purpose and prescribed by a treating physician to the person possessing it and (2) the use of such drug does not adversely affect judgment, coordination or other senses or the ability to perform work in a safe and productive manner. DRC Emergency Services, LLC reserves the right to request a physician's statement confirming that the use of such drugs will not affect the person's ability to perform his /her duties. 3. Weapons — Possession or use of any weapon on Company premises (except the use of hunting weapons during Company- sponsored or approved functions) is a violation of this policy. 2.0 DEFINITIONS A. "Drugs" are defined to include prescription drugs, inhalants, narcotics and other illegal, controlled or unauthorized substances that may feed, promote or cause addiction and /or affect coordination and /or dull senses. B. "Company business" is when an employee, at any time or place, is engaged in Company related work. This includes situations where employees are traveling on Company business, whether by Company vehicle, personal vehicle or common carrier, and business - related meetings, conferences, seminars or training sessions. Also included are situations where an employee may be required to work off Company premises with a customer or at another Company's premises. Also included are breaks or rest periods, since employees will be expected to return to work after such breaks and function safely and productively. C. "Company premises" shall include all Company work places, whether occupied or vacant, buildings, structures, installations, barges and /or vessels, automobiles, trucks and other vehicles, vessels and other water craft, platforms, lockers and rooms. D. "Company property" means all real or personal property, facilities, land, buildings, equipment, containers, vehicles, vessels and aircraft whether owned, leased or used by DRC Emergency Services, LLC and wherever same may be located. 1. "Controlled Substance" means any substance, drug, chemical or agent, the use or possession of which under United States law requires a personal prescription from a licensed treating physician and any other substance listed in any federal or state controlled substance regulation. 2. "Drug or Alcohol Test" means a test administered by a certified independent laboratory (alternatively in the case of an alcohol test, a licensed physician may be used instead) or a certified collector where an individual provides a specimen of his or her hair, sweat, urine, blood, plasma, saliva or breath which is then analyzed for evidence of drug or alcohol use. 3. "Illegal Drug" means any drug, substance, chemical, or agent, the use or possession of which is illegal in the United States. 4. "Possession" is defined as having any amount of drugs, alcohol or weapons on one's person, or in one's belongings, vehicles, quarters or lockers. 5. "Third Party Accident" means any Company business vehicle accident involving a passenger(s) in one or more vehicles or a pedestrian. Accidents involving animals and parked, unoccupied vehicles are not included under this definition. 6. "Use" with regard to drugs is defined as having any trace amount of drugs in the applicant's or employee's system, or physical consumption of drugs on Company premises or while conducting Company business. "Use" with regard to alcohol is defined as the physical consumption of alcohol on Company premises or while working or conducting Company business. 3.0 EMPLOYEE RESPONSIBILITIES f30 Y + ° " §.21 ©.� 01 Y 03 » » I »0a•1 /2 » - 6 OOYI- ° +".1/2§ + 0 1 /4 0 « 1 66 " /2 + ±" 6 + -6 p0 I »° ±0,.21 G2§ p +© "»0 ° ± - -» -- ±2 + ,0 . 3 /4«7• + ±° 1 /4 0 « 6L'Y2+ + +0 © »�1 +2- ± Y + 1 � 2 § 10 » • - » -6 .2 1 »,. 1 112 » -0 +0 (0,. + Y +3 1G2§ 3 /4« -• 2 » - -6 Yo x ®3. , » - -• 12 U- 0 »Y2 + ±° I � °»,§ aU I f ..6 —« °» @a ._ + + ®3 G 2 G 1 , o § +« �°» < - G2§ °0 » - ® . 3 /4» 1 /4 3 » 7,67 1/2 +«'1/4 .2 G2§ ©�§ 0 »y2, -('> >7§ .2 01Y 03 » 01 » f » 600Yi- © ± 1 p 1 'L 1 /2»6 00 1)»0 - +22 »' 7a.21 °0 »- 1 /2 0 . 3 /4» 1 /4 3 » + 3 « °0)> -»2, G _L7»3 » 2 7 00 + 3 7, »-0 1/ + 1/4»,&'.21 7 )> 3 » ± 0 »G - + 0 ± « -»0 L21/4 >>-1>>1/27>>/4 1 /4« 0 L7• + ±° » �0»L73 » I - • + Lam• + - +<< 1 /4 3 /4» 00 »- » 7+ 7,>> 3 » 1 /4 . 1 /2 G + UI f nDxY 0D»0 — ±2 -2 Y 3G 1 >>- < 1+2 G a G " © +®p »6 UO Y + ° '- 21/2>> ©� �,.- °± -Y2§ -- LY2 ±21/4-7- +2 +01/2±27.2<<>>1/4 » ° " ± § » 4.0 SUPERVISOR RESPONSIBILITIES f36 I >> -«° » - ± ®- +-<<"/4 L /4 ->> - ±® ,>> D +° N °» &�_± 0� »® ±° � ° + 1112 1 + G +20 p6 I » DxY ± N°»0�— 0G2G1 » ® _ �"" .3 3 » 2 ± » I • -P 0G2G1 » >>27 U » 0G 03 >> 270 5.0 SEARCHES AND TESTS Bb 01 Y 03 >> I »Oa•Y2» -6 001/ 0 » -» Oa »- , » 0 . 1 76 �7 G"" 7.3 » - ,+ ,,a> L «7. + 0.1»1/4 ° »® — +22 »' 1 /2 + —»� °1/2,»— ±® • 0 + ±° 1 /4» —p -6 1 » — ± »00»1/2 -6 1» -1/2 "» -0 ±/2 P» -6 3 /4 0- » °j /2L - » -6 3 /4L 11 G 1 » 6 «L ±° » ° ± §)>)>- G21/4 ±,,>>& ° » - ± 1 + 0 » ° « ± ->> ±° 1/4»,»O3 .2.21 .0 ( -«1/2 0 » - ± � .2 0 +-- » - -- + ±0 L 1 /4 0 « 1 - 6L 1/2+ ± + ©»L ° + -0 p6 I » -» - »(OY2 }>> ©. 3 /4» 1/2 +21/4 «1/2,»1/4 0 0 ±3 _3 » ,± , . 3 » ©•ma +<< 2 ±� ° - 1 /2L , • + 1/6 01 Y 03 >> 11 >> 2y 2 § [>> (11-1/Z >> - 6 001/ ® » — » 0.1 ,6 �, �— 7. 3 » -0 7+ .,a>> L«7, + j» ° » 0 - ± » 1 /2 + 0 G ° • 1 /4 7 » - 7- 6 -L'• - Y2L -6 L 0 6 - ©»L ,0 «O. 2 G' § -• -0 14 ± ± ± °'� -3 G �> -,- ±° ,- L ° '. » ° + §»»_ 21 /4 » ° ± §» »- ±° ±, »0 Y2 ±270G1/27 +0_ 6 Y2 ± 1 L 2 •» -0 0 ± 0 �,» ° ± -» ±° '/4»»03 .2.21 .° G2§ - «Y2, ° » 0 - ± 2)>> < -•21 1 /4 0 «'- ± G' /2 ± ± © > 7 0 )> — I Uf31N0f3p0U I EID.Y.NO ,± 3 /4» •»1» 7 ,1, 7 (2 >>3 ° - + §»» — - 2 a, ± " G „ ± 2 + 0 Y + ° L 2 § ° + '•12§ +O •° >> )> ° ± §»»I- 2G3 )> •- •'/4» °•»14 3/4§ 0 Y 03 »01 »21/2§ 1 » /2» -0 00YI— OL21/4 +3 1/ 7 »_ °0 +1063 U B , G.O + _C))L, 7» -70 7» -7 3 L§ YO < -»1/4 .2 » ° + " +C. - • ± -& DO»6»3 ° ±§3 >)2 >_ 2 1 - 1 » -7.21 G 17»0 1,2 » ° + §»» L- 3 /4»» 2 .21 ± "a) >1/4 • L L'121/2•'/4>27 +0 .2112. 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"" 3/4» 1/4_0L71/2,>>1/4 1± 1 /2 ± , >> o0 01 Y 03 » f » -0 00Y 1»6 - +22»' 6 - «3/4 ¶»1/2, ,± 0»6 - ±2 ,3/4 ")> Y26« -> > -,.21 .2 x,1/21/2±O1/462Y2» ©•1 01 Y 0 » I » » O OOYI- U « � B " +" D±' /2 §0 B ° t -•1• a >> 1» ° ±6 62 . a • 1 /4«6 © ± ,+'1/4- �, E2.1»1/4 [ 767>>- 0<< ' e % 1 /2 » 2 -» ± '/4 ±1/2«3 » © -"" 3 /4» 6 » ° ± ,± ,,> 2 »�, »_1 E 0«6 N "-/2 »0 .2 Y,6 00 0 . 2 » x 1 » 1 /21• ± D» - ± »' 12 » a » - -» 3 4» 1 » -, »'/4 © 3/4 ±7, C, ON 6 2 + _16 1 » 0 1 » 1 ±'•Y2 §0 U3 1 ± §)>)>- 2 + 6__.12 »1 /4 1± 1 » - -» 3 /4» - 1 /2 0 »» 2 »'/4 ©1 G 2 + N1 '/4 L /4L Y2± ± - 1/2 1/2 << 1>> 9.0 RECORDKEEPING Bb >> 3 ° + § »» 0»12 ±®1 /4- ©. 3/4» p 1 /2 ± 2 _ O I » ± ±° » ° ± §»» L ' Y 2 G21/ G 1 /4 ® « 1 �>>-,- y ±© >> ° ± §»»- ° L• �»1/4 G2 L 1 /2 ±y± ±® 1/4 ®«' �)) -�U L21/4 >> §°» ±° �>> -, 'L . 0»0 10»6L1/21/2>>-- OG21/4 +3 U ° +- , 6. 21 /2• l 1/4>> 2, 6 ( 0>> 2 ( 3 /4 ) 1 12L<< -)> =0 L /4 1 /4• - ° ±- ± ±° > 3 ° ± §»)>- ©;± �>>-, ° ± -.�.a» ©. 3/4» p>> 0, ± 0• .> 0 ± §»L —O I3 ± , > ® 7» — - p» ° 7 ±2 '- ° ±® L 0 » ( D. ± ±° 0 »» §>> O , —O TRENCHING, SHORING & EXCAVATIONS The purpose of this program is to establish DRC Emergency Services, LLC's written procedures to protect employees from safety hazards that may be encountered during work in and around trenches and excavations. 1.0 SCOPE A. All surface encumbrances that are located so as to create a hazard to employees shall be removed or supported, as necessary, to safeguard employees. B. During any land -based operations, the location of underground installations shall be determined before excavation. When utility companies or owners cannot respond to a request to locate underground utility installations within 24 hours, or cannot establish exact location of these installations, DRC Emergency Services, LLC will not proceed with the operation. C. DRC Emergency Services, LLC shall ensure that trenching excavations are equipped with ramps, ladders, or stairs as a means of egress and shall be within 25 feet of lateral travel for employees. D. When exposed to public traffic, employees shall be provided with reflective vests and warning signs. E. During trenching operations, employees shall not work under loads of digging equipment where loads may fall. F. Prior to employees entering any trench, tests shall be conducted for air contaminants (oxygen, flammable gases, etc.) and provided ventilation if necessary. G. Employees shall be protected from water accumulation, including the use of shields, and must be inspected daily by a competent person before work begins. H. Additionally, a competent person shall examine and monitor the possibility of cave -ins or failures of protective systems. If problems are found, provisions shall be made for immediate personnel removal. I. Competent personnel shall be trained and qualified in their duties including, but not limited to, inspections prior to entry, atmospheric testing, and removal of workers if conditions dictate. The Competent personnel assigned will be an employee of Supervisory level and will be tasked with the responsibility of the inspections and that will be his only responsibility while the job is on- going. J. Railings and /or guardrails shall be installed for crossings and walkways to protect against falls. K. DRC Emergency Services, LLC will rely on 3 rd party expertise to conduct soil testing to determine the soil classification, specific test and examples to determine the soil type and protective systems that will be utilized for employee protection. WELDING, CUTTING & COMPRESSED GAS CYLINDERS The purpose of this program is to prevent any fires or injuries that may result from hot work processes. 1.0 WELDING & CUTTING REQUIREMENTS A. Before cutting or welding is permitted, the area shall be inspected by a "Competent Person" and must be granted authorization for welding and cutting operations. Precautions that are to be taken shall be in the form of a written "Hot Work Permit ". B. When working in a confined area, ventilation, cylinder securement, lifelines, electrode removal, gas shutoff and warning signs must be addressed. C. Any personnel involved with the welding, cutting or burning of lead base metals, zinc, cadmium, mercury, beryllium or exotic metals or paints shall have proper ventilation or respiratory protection. D. When burning or welding anywhere on a mobile rig or platform where drilling, work over or wire line work is in progress, a means of signaling must be prearranged whereby operations will cease should a hazardous situation arise. E. The welding area must be thoroughly washed down upon completion of welding activities, except in areas where it is impractical. F. Designated welding areas; - Shall be outlined in yellow, and - Must be shown on building drawings and maintained at DRC Emergency Services, LLC headquarters. G. Personnel operating the arc welding or cutting equipment in an area with wet flooring must be protected from possible shock. H. Welding must be direct current. Alternating current welding is prohibited except for special alloys. - Engine driven welding machines must; - Have properly insulated cables and electrode holders; - Have controls and accessories that are in good operating condition; and - Be diesel driven and equipped with drip pans, spark- arresting muffler, controls and air box shutdowns. 2.0 FIRE -WATCH REQUIREMENTS A. Fire -Watch personnel shall have fire extinguishers readily available. A fire watch shall be maintained at least '/z hour after the welding or cutting operation is completed. B. The Fire -Watch shall be required when welding, cutting, brazing and /or soldering is performed near: - Locations with combustible materials. - Locations where other than a minor fire might develop. - Combustible materials closer than 35 ft. to point of operation. - Combustibles that are more than 35 ft. away, but are easily ignited. - Combustibles within a 35' radius of a wall or floor openings - Combustible materials adjacent to the opposite side of metal partitions, ceilings or roofs. 3.0 ADDITIONAL WELDING & CUTTING SAFEGUARDS A. First aid equipment shall be available at all times. B. The welding area must be restricted to the above spaces of the work area. C. Prior to the start of any welding or cutting operation, if the object to be welded or cut cannot readily be moved, all moveable fire hazards should be removed. If all the fire hazards cannot be removed, then guards and /or barriers shall be used to confine the heat sparks and slag and to protect the immovable fire hazards. D. If fire hazards cannot be taken to a safe place or guards cannot be used to confine heat, sparks, slag and protect the immovable fire hazards, the welding and cutting shall not be performed. 4.0 INSPECTION AND MAINTENANCE A. Visual inspections shall be conducted to determine that compressed gas cylinders are in a safe condition. B. Check valves should be installed at both the torch end and the regulator end of all hoses. C. Hoses and connections should be inspected regularly for damage and stored in cool areas and protected from damage. D. Equipment Operators shall report any equipment defects or safety hazards and shall discontinue use until its safety has been assured. Repairs shall be made only by qualified personnel. E. Soapy water should be used to detect leaks on Compressed Gas Cylinders. If the leak is at the junction of the cylinder valve and cylinder, do not try to repair it. Contact the supplier and ask for response instructions. Leaking cylinders should be moved to an isolated, well - ventilated area, away from ignition sources. F. Cylinders must be equipped with the correct regulators. Regulators and cylinder valves should be inspected for grease, oil, dirt and solvents. 5.0 HANDLING OF COMPRESSED GAS CYLINDERS, HOSES AND TORCHES A. Oxygen and acetylene cylinders shall be handled carefully even when they are empty. Rough handling may damage cylinders or cause leakage with consequent danger of fire and explosion. B. Only tools provided by the supplier should be used to open and close cylinder valves. C. Cylinder valves should be closed with caps in place, except when in use. When a cylinder cap cannot be removed by hand, the cylinder shall be tagged "Do Not Use" and returned to the designated storage area for return to vendor. Dented or damaged cylinders shall not be used and must be tagged and returned to the owner. D. Cylinders must always be fastened securely in an upright position. An oxygen cylinder may be mounted horizontally on a welding truck. E. Do not transfer welding gas from one cylinder to another. F. If a hose catches fire, close the valve at the cylinder, if it is safe to do so. Do not try to extinguish the fire by pinching the hose. G. Cylinders must be transported in a vertical secured position using a cylinder basket or cart, and must not be rolled. Regulators should be removed and cylinders capped before moving or transporting. Cylinders should not be dropped or permitted to strike against other objects violently. Never lift cylinders by their protective caps. H. Cylinders should be marked as "MT" and dated when empty. Never mix gases in a cylinder and only trained, qualified professionals should refill cylinders. Empty cylinders must be handled as carefully as full cylinders. 6.0 STORAGE & LABELING OF COMPRESSED GAS CYLINDERS & REGULATORS A. Compressed Cylinders must be stored in a safe, dry, well - protected area. When stored inside of buildings, cylinders shall be stored in a well - ventilate location. Cylinders shall not be kept in unventilated enclosures such as lockers and /or cupboards. B. Compressed Cylinders shall be clearly label or stenciled so as to identify gas content. No compressed gas cylinder should be accepted for use that does not legibly identify its content by name. C. Compressed Cylinders must be secured at all times in such a way as to avoid them being knocked over or damaged. D. Compressed Cylinders must be stored in a vertical position and segregated based upon contents. Twenty (20) feet should be maintained between oxidizers and flammables or firewalls erected at least 5 feet high and with a fire rating of 30 minutes. E. Compressed Cylinders must be protected from damage, corrosion, sunlight and kept away from heat sources. F. Cylinders should be capped when they are not being used. G. Storage areas for full and empty cylinders must be designated and labeled. Cylinders should be stored in definitely assigned places away from elevators, stairs, or gangways. Note: Never store Compressed Gas Cylinders in public hallways. 7.0 EMPLOYEE TRAINING REQUIREMENTS A. Personnel assigned to operate arc welding equipment must be properly instructed and qualified to operate such equipment and must be familiar with 29 CFR 1910.254 and 1910.252(a)(b) & (c). B. Welders and their supervisors must be suitably trained in the safe operations of their equipment and the safe use of the process. C. Cutters, welders and their supervisors must be suitably trained in the safe operations specific to their equipment and operational processes. D. Assigned Fire -Watch personnel must be trained in the use of fire extinguishing equipment and familiar with the facility for the purpose of sounding an alarm in the event of a fire. E. Any worker in charge of oxygen or fuel -gas supply equipment (including distribution piping systems and generators) must be instructed and judged competent for such work. F. Employees must be trained on the proper use, handling and storage of Compressed Gas Cylinders. G. Welders & Cutters must be trained the proper maintenance of their equipment including housekeeping and proper disposal of used welding stubs. APPENDIX D RIGHT OF ENTRY FORM HOLD HARMLESS AGREEMENT ORDINANCE NO. o I o MMIJAS, Horida Statute 252.52 WC'fiiis that "Sectins 252.31-252.90 shall in order to effectuate their purpOses," and pffilmosms )m time to tune a flu a Lialula mmj�== Jim PAB4CkUP Folded Ordinanees\Emergency Entry Orddoc Page 1 of 2 BE IT ORDAINED BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS THAT: Section 1. Section 2-15.1 of the :: Comtv .1 (d) -- In the event of a declared em AITEST: DikNNLL. KCAL GE, CLERK DE PU CLERK PABackup Fo1det\0jrdinances\Emergency Entry Ord.doc Page 2 of 2 APPENDIX D t']1"11 we] W01►YY.lA• /T"IN010101 WIN N NO. I/We , the owner(s) of the property commonly identified as (street address) located in Monroe County, Florida., (the "Property ") do grant and give freely and without coercion, the right of access and entry to the Property to Monroe County, the State of Florida, the United States Government, the Federal Emergency Management Agency (FEMA), and their agencies, contractors, and subcontractors, for the purpose of removing and clearing any or all tree debris from the Property. It is fully understood that this Agreement is not an obligation to perform tree removal. The undersigned agrees and warrants to hold harmless, Monroe County, the State of Florida, the United States Government, the Federal Emergency Management Agency (FEMA), and their agencies, contractors, and subcontractors, for damage of any type, whatsoever, either to the Property or persons situated on the Property, and releases, discharges and waives any action, either legal or equitable that might arise out of any activities on the Property. I/We (have , have not ), (will , will not received any compensation for debris removal from any other source including Small Business Administration (SBA), National Resource Conversation Services (NRGS), private insurance, individual and family grant program or any other public assistance program. I will report to Monroe County any insurance settlements to me or my family for debris removal from the Property that has been performed at government expense. For the consideration and purposes set forth in this Agreement, 1 set my hand this day of 20 Owner Owner Address Telephone Number f�;_ FA-M HOLD HARMLESS AGREEMENT This agreement entered into by and between MONROE COUNTY, FLORIDA, a political subdivision of the State of Florida, herein "COUNTY ", and as owner(s) of property located at whose address is hereinafter "PROPERTY OWNERS ": That for and in consideration of the understanding hereinafter set forth the parties do agree and covenant as follows: 1. That in and for the consideration of permission to enter property, more particularly described as follows: for the purpose of , more particularly described as follows: on the day of 20 , from am/pm until am/pm, the PROPERTY OWNER does hereby agree to indemnify the COUNTY in to for any and all claims or liabilities that may arise out of the above described work. 2. That, in addition to indemnification described in Paragraph One, the PROPERTY OWNER does hereby agree to hold the COUNTY harmless in all respects concerning the described work in Paragraph One and will defend any and all causes of action or claims and will, further, pay the cost of any attorney's fees incurred by the COUNTY arising out of the work described in Paragraph One. Property Owner(s) Date Property Owner(s) Date State of Florida County of Monroe SUBSCRIBED AND SWORN to (or affirmed before me) on day of , 20 By (Property Owner(s)), he /she is personally known to me or has produced (type of identification) as identification. Notary Public 5 , : \ : - '•�ni V..E (d� ti C IINTY , t , N!CE 7:x During emergencies, disasters, the need for transportation could be varied and vast. Transportation resources may be obtained from municipal departments, agencies, the private sector, and voluntary organizations. In critical life and property saving situations, local, state, and federal resources may be available as temporary augmentation. -1- -2- APPENDIX 1 TRANSPORTATION EMERGENCY SUPPORT FUNCTION (ESF) #1 PRIMARY AGENCIES: Monroe County Social Services Monroe County Fire /Rescue Monroe County School District Monroe County Public Works SUPPORT AGENCIES: City of Key West City of Key Colony Beach Islamorada, Village of Islands City of Marathon City of Layton Monroe County Sheriff's Office (MCSO) The American Coach North Carolina Air Guard (C -130) LifeStar Response Care Ambulance Key West Key Largo Fire- Rescue and EMS District RESOURCE AGENCY: Florida Department of Transportation (FDOT) 1.0 INTRODUCTION 1.1 Purpose The purpose of this Appendix is to establish the responsibility, direction and control procedures and concept of operations for providing transportation services during emergencies and post- disaster recovery periods. 1.2 Scope This Appendix is applicable to natural or manmade disasters requiring the commitment of emergency response resources. It is applicable to both, declared and undeclared, emergency operations. 1.3 Situation Disaster conditions are defined as any significant manmade or natural event or emergency condition which requires a coordinated response by local agencies. The severity and magnitude of such events may require State and Federal assistance to augment local response and recovery efforts. 2.0 CONCEPT OF OPERATIONS Respond to requests for local transportation assistance, identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. -3- APPENDIX 1 TRANSPORTATION EMERGENCY SUPPORT FUNCTION (ESF) #1 2.1 Responsibilities Coordination of support agencies in directing transportation resources and prioritizing the transportation needs and services in the response and recovery efforts. The prioritization of transportation resources is based upon the nature and level of need: Through an existing MOU, when executing an emergency airlift of hospital patients in the event of an imminent strike of a major hurricane, Monroe County upon hospitals request would requisition, through the State Division of Emergency Management, the North Carolina Air National Guard C -130 MEDEVAC aircraft. When executing an emergency medical airlift of victims of other emergency circumstances, Monroe County Fire- Rescue utilizes, upon request, the services of LifeNet Key West Regarding the utilization of land based medical transportation resources, Monroe County, depending upon the geographical area and nature of emergency, has the following resources available. • Care Ambulance Key West Rescue • Key Largo Ambulance Services, Inc. • Ocean Reef Public Safety • LifeStar Response • Islamorada Fire- Rescue In the event of an emergency at sea, Monroe County, through the Monroe County Offshore Rescue Partnership (MCORP), coordinates and cooperates with the following signatories to MCORP: • Monroe County • US Coast Guard • Monroe County Sheriff's Office • Fish & Wildlife Conservation • Naval Air Station, Key West 2.3 Monroe County Social Services, in conjunction with the MCS D, will Provide school buses to local nursing homes and hospitals as follows: 2.3.1 Hospitals: A maximum of 2 buses for each location, Lower Keys Medical Center and Fishermen's Hospital, provided that each location has properly licensed drivers (Class B with Passenger Endorsement). Such information must be provided to, and remain on file, with Social Services prior to the beginning of each hurricane season. APPENDIX TRANSPORTATION EMERGENCY SUPPORT FUNCTION (ESF) #1 2.3.2 Monroe County School District shall make available to the County as many school buses as the County determines to be reasonably necessary Monroe County School District and Monroe County Social Services maintain an inventory of vehicles for emergency use. Those agencies also maintain a contact list of designated personnel to be notified when needed. Prior to the event the priority for transportation is the special needs and populations which require County resources for transport to County shelters or out of County — the priority for resources is evacuation. Immediately after the event the priority for transportation resources transport to areas of need, such as shelters, and support of emergency needs such as road clearing. Secondary priority after the event is the transportation of the population back to their place of residence. The latest revision of vehicle inventory may be found in the Monroe County School District manual maintained by the School District. 2.3.4 Monroe County provides fuel for emergency vehicles on 24 -hour availability, with gasoline pumps located throughout the County. In the event of fuel shortage, Monroe County Public Works has an agreement with Dion's Quick Marts, Inc., and Homestead Gas Co., Inc., for fuel delivery. -5- . . . . . . . . . . . . . . . . . . . . . . ..................................... . . A coordinated, effective response to emergencies /disasters require communications between emergency responders, between incident sites and the Emergency Operations Center (EOC) and linkages to the general public and other levels of government. Local government's day -to -day communication systems are seldom sufficient to meet the increased communications demands caused by emergency /disaster conditions. The communications function aims to provide a structure whereby all public, private, volunteer communications capabilities are linked to and coordinated by the EOC. APPENDIX 2 COMMUNICATIONS EMERGENCY SUPPORT FUNCTION (ESF) #2 PRIMARY AGENCY: Monroe County Sheriff's Office Emergency Communications SUPPORT AGENCIES: Radio Amateur Civil Emergency Services (RACES) Monroe County Technical Services Monroe County School District Monroe County Fire Rescue Monroe County Sheriff's Office 1.0 INTRODUCTION 1.1 Purpose To facilitate communications within Monroe County organizations involved in the emergency response and recovery efforts, and to provide communications support to other agencies to enable them to perform their emergency functions. 1.2 Scope Coordinate and assist in communications support to local emergency response agencies. This function is the focal point for all communications support at the county level before, during, and after activation. 2.0 CONCEPT OF OPERATIONS Respond to requests for local communications assistance, identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. 3.0 RESPONSIBILITIES 3.1 Primary A2encv Monroe County Sheriffs Office Emergency Communications will respond to requests for local communications assistance, identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. Emergency Communications will coordinate activities of support agencies. Emergency Communications will, prior to activation, Prepare and test amateur 800 MHz, paging and any radio systems imperative to the functionality of the EOC public safety related personnel. Emergency Communications will assist post- disaster outreach programs (i.e., Disaster Recovery Centers) in establishing any necessary communications. 3 APPENDIX COMMUNICATIONS EMERGENCY SUPPORT FUNCTION (ESF) #2 3.2 Support A2eneies Radio Amateur Civil Emergency Services (RACES), Monroe County Technical Services, Monroe County School District and Monroe County Sheriff's Office will support emergency communications efforts to the extent possible, by providing operators and / or equipment to be utilized during and after events. Emergency radios will be provided at each public shelter. Sheriff s Deputies will be on scene at each shelter, allowing for a back up means of communications between shelters and the EOC. Monroe County School District will leave its computer network operational to allow for Internet access to those schools that are used as shelters. 3.3 Administrate and support Emergency Management staff with EMnet/EAS system and messaging when required M The first priority will be to assist the public safety personnel in saving lives. This may include heavy rescue of people in collapsed buildings; clearing of roads and traffic control; construction of emergency access roads; communication support; the use of vehicles for transportation, sheltering, and rescue personnel support; the inspection of critical facilities such as hospitals, designated shelters and emergency operations centers. 1 APPENDIX 3 PUBLIC WORKS AND ENGINEERING EMERGENCY SUPPORT FUNCTION (ESF) #3 PRIMARY AGENCY: SUPPORT AGENCIES: RESOURCE AGENCY: 1.0 INTRODUCTION Monroe County Public Works Monroe County Sheriff's Office Florida Department of Corrections Florida Keys Electric Cooperative Keys Energy Services Florida Keys Aqueduct Authority Monroe County Solid Waste Management Florida Department of Transportation 1.1 Purpose To facilitate coordination and provision of emergency public works, evaluation of infrastructure damage, coordination of emergency debris clearing, and support to local municipalities. 1.2 Scope Plan, coordinate, initiate, and implement the restoration of all transportation routes, bridges, and public structures affected by the emergency event. Coordinate emergency contracting and emergency repair of drainage systems and solid waste facilities. 1.3 Situation Any form of disaster may cause unprecedented property damage. Homes, structures, bridges, and other facilities will be damaged or destroyed and must be reinforced, demolished, or isolated to ensure safety. Streets, highways, bridges and bridge approaches, and other forms of transportation will be damaged and unusable. 2.0 CONCEPT OF OPERATIONS Respond to requests for repair work; identify required support agencies; begin mobilization of resources and personnel, and prepare to activate. 2.1 Responsibilities Coordination of support agencies in directing and prioritizing resources, needs, and services to accomplish debris removal, access restoration, damage assessment, as well as other areas of infrastructure which may have been adversely impacted. Maintain communications with other ESF primary agencies, to ensure mutual assistance and an organized working relationship. 3 APPENDIX 3 PUBLIC WORKS AND ENGINEERING EMERGENCY SUPPORT FUNCTION (ESF) #3 2.1.1 Priorities regarding the repair and /or reconstruction of damaged transportation routes (roads, bridges, airfields, etc.) and damaged facilities will be established, and a response will be executed as specified in the Monroe County Public Works Hurricane Plan, Vol. I, Section 1. 2.1.2 Monroe County Public Works Hurricane Plan, Volume I, Section 4, details the inventory of personnel, vehicles, and equipment available to the County for hurricane preparation, response, and recovery. 2.1.2 Reference to pre - positioning of resources, coordination with and within the EOC, and 24 -hour staffing may be found in the Monroe County Public Works Hurricane Plan, Volume I, Section 2. 2.1.3 Support Agencies The restoration of critical public services and infrastructure is the shared responsibility of Monroe County Public Works, and the appropriate Monroe County utilities companies (Florida Keys Aqueduct Authority, Florida Keys Electric Cooperative, City Electric System). When the magnitude of the effort to restore this vital infrastructure exceeds local capabilities, the County will seek assistance through Mutual Aid Agreements and memorandums of Understanding. The coordinates of all critical facilities in the County are on file with the State Division of Emergency Management's Geographic Information Systems (GIS) lab. The Rapid Impact Assessment Team (RIAT) will assimilate post -storm damage assessments and, upon request, evaluate the need for additional resources necessary to restore the facility in question. M UMMA! I Fire Service is an integral part of the network providing emergency operations within Monroe County. They are normally the "first responders," and provide fire, rescue, and Emergency Medical Services (EMS) to the public in any emergency. �� APPENDIX 4 FIREFIGHTING EMERGENCY SUPPORT FUNCTION (ESF) #4 PRIMARY AGENCY: Monroe County Fire - Rescue SUPPORT AGENCIES: Key Largo Fire - Rescue Key Largo Emergency Medical Services Key West Fire Department Care Ambulance -(Key West) N.A.S. Key West Fire and Emergency Services Islamorada Fire - Rescue Marathon Fire - Rescue RESOURCE AGENCIES: Ocean Reef Public Safety Miami -Dade County Fire /Rescue U.S. Coast Guard Florida Fire Chief's Association Florida Division of Forestry 1.0 INTRODUCTION 1.1 Purpose Coordinate the use of fire service resources to support emergency support functions requiring fire— fighting capabilities to perform their emergency response, recovery, and assistance missions. 1.2 Scope Provide countywide support services in the detection and suppression of fires and other hazardous conditions, and in mobilizing and providing personnel, equipment, and other supplies. 2.0 CONCEPT OF OPERATIONS 2.1 Situation Emergency or hazardous conditions of potentially disastrous proportions, or conditions which are coincident with any other emergency situation, will place high demands on local fire services. A major event may result in many urban, rural, and wild -land fires. A minor, major, or catastrophic event may severely damage the fire service infrastructure. Local fire service response activities may be affected by limited resources, damaged fire equipment, and disrupted communications. 3 APPENDIX 4 FIREFIGHTING EMERGENCY SUPPORT FUNCTION (ESF) #4 2.2 Responsibilities 2.2.1 Coordination of support agencies in directing fire service resources, provision of heavy equipment support for fire service responses. 2.2.2 All fire- fighting activities are controlled by County or municipal district fire department Incident Management System. Operational command is established at the scene by the district fire department (there are 20 separate fire stations in Monroe County). 2.2.3 A representative from the Fire Rescue Department assumes operational command. Additional fire resources would be requested through direct requests for specific resources through the State DEM to the Florida Fire Chiefs Disaster Response should it be required 2.2.4 Florida Fire Chiefs Disaster Plan resources are accessed through the County Coordinator for this program (currently the Assistant Fire Marshal). M i 7 1V 1 V _6"WO P'� I I I I I I jBI ow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Timely, initial situation reports provide a basis for initial Monroe County emergency actions and decisions to include: level of Emergency Operations Center (EOC) activation; emergency functions needed; response priorities; and key locations. All departments /agencies/ organizations within Monroe County are expected to provide timely situation reports to the EOC by whatever communications are available. During day -to -day operations, Monroe County Emergency Management collects and evaluates information and reports. During a disaster, the EOC Incident Commander or the EOC Planning Section Chief, will appoint a Situation Analysis Unit to coordinate data collection, information analysis, and preparation of reports. APPENDIX 5 INFORMATION AND PLANNING EMERGENCY SUPPORT FUNCTION (ESF) #5 PRIMARY AGENCY: Monroe County Emergency Management Department SUPPORT AGENCY: Monroe County Technical Services Growth Management Division Monroe County Libraries Community Services Division RESOURCE AGENCY: Florida Department of Children and Families 1.0 INTRODUCTION 1.1 Purpose Monroe County Emergency Management retains the overall responsibility for the collection, analysis, evaluation, and dissemination of critical information regarding potential or actual disaster or emergency operations, as well as facilitation and support of the overall activities of local entities in providing emergency assistance. 1.2 Scope Coordination of the overall information and planning activities of all the response organizations in support of emergency operations. 2.0 CONCEPT OF OPERATIONS 2.1 Situation A manmade, natural or technological disaster may be of such magnitude as to exceed the capability of local organizations and require the assistance of additional state and federal agencies to supplement local efforts. Communications may be severely impacted. Television, local radio stations, and telephone services will be affected. Within the affected area, communications using local systems will be erratic or non- existent. 2.2 Responsibilities Coordinate responders at all levels; identify resources, personnel, and types of assistance required for emergency operations; and initially assess the needs of the recovery effort may demand. 2.2.1 Provide information and planning and collect information essential for briefing of appropriate personnel. Facilitate information exchange, briefings, displays, and operational planning related to emergency activities. 2.2.2 Collect information from State, Federal, and local organizations and other ESFs, and analyze the data for operational purposes. Collect critical information from other ESFs and develop Incident Action Plans, Situation Reports, briefings, and displays, in order to provide information to the general staff of the EOC, Incident Commander, and other Personnel present at the EOC. 3 APPENDIX 5 INFORMATION AND PLANNING EMERGENCY SUPPORT FUNCTION (ESF) #5 2.2 Responsibilities (coat.) 2.2.3 Responsible for maintaining and providing pertinent information to local response agencies; dissemination of information will be by regular briefings, as well as maps, charts, and other visual electronic medium, such as status reports within the EOC. ESF 5 will disseminate information throughout the EOC and to the support agencies' personnel outside the EOC. 2.2.4 Charts, maps, and other information are appropriately displayed so all EOC participants can readily access them. Information updates are passed via telephone, television, internet and radio lines, as well as by hard copy reports, in accordance with the Emergency Operations Center SOP. Provide resources in coordination with other ESFs to support their mission. Identify, through the Resource Unit Leader, the status of all primary and support resources and maintain a master list of such resources. Request assistance from the State EOC, through mission requests, if resources are not available locally. 2.2.5 All support agencies within this ESF will coordinate all actions in performance of disaster assistance missions with the representation assigned by the primary agency of this ESF to the EOC. To ensure continuity of information and response planning, all EOC staff will serve on Alpha / Bravo, rotating 12 -hour shifts. 2.2.6 ESF 5 generates a Situation Report based on the most current situation and initial damage reports, identifying areas of damage, type, and severity of damage, and the status of critical facilities. The ESF receives information from all levels of Federal, State, and Local governments, as well as other entities. Staffing levels are arranged to guarantee that all key information is gathered into this ESF, analyzed, and disseminated to appropriate ESFs and agencies. • Federal Counterpart FEMA will implement, as required, FEMA - related emergency functions under the Federal Response Plan. • Municipal Counterpart Designated municipal agencies will coordinate directly with ESF 5 at the EOC for information and support. Municipal agencies may perform like functions by coordinating with ESF 5 through their respective representative in the EOC. • State and Regional Counterparts When State and Regional staging areas have been established an ESF 5 representative will be present at each location. M APPENDIX INFORMATION AND PLANNING EMERGENCY SUPPORT FUNCTION (ESF) #5 2.2 Responsibilities (continued) 2.2.7 ESF 5 will participate in conference calls with the State EOC. 2.2.8 State DEM representatives will be incorporated into the County EOC to assist in coordinating information gathering and joint decision making between the State and County. 2.2.9 Requests for assistance, resources, or information will be tracked utilizing computers and hard copy records. The records will be maintained by the EOC Administrative Lead utilizing a coding system to track the status of each request through the system. Resources to meet initial staffing needs will be identified prior to the onset of an emergency. A duty roster will be prepared in order to maintain the continuous collection and dissemination of information throughout the activation of the EOC. 2.2.10 The following will be set up and utilized in order to collect and disseminate the following types of information: • Tracking information • Current and forecast weather information • County shelter capacity vs. demand • Clearance, evacuation, and pre landfall hazard figures • Demographics, including locations of routes, bridges, control points, etc... • Tracking of response and recovery resources • Damage and needs assessment information • Situation reports (SITREPS) • Status boards for continuous updates • Statistical, narrative, and graphical information 5 a a Though Mass Care is a companion to the "Shelter Function," it may be activated singularly to provide mass care (food, water, sanitation, etc.) to displaced persons not requiring shelter, or to emergency workers. Additionally, other individual "social service" needs may arise, requiring emergency distribution of food, water, clothing, medicine, and other commodities to persons who are not living temporarily in public shelters. Donated goods will need to be received, inventoried, staged, and distributed. t MM APPENDIX 6 MASS CARE EMERGENCY SUPPORT FUNCTION (ESF) #6 PRIMARY AGENCY: The Salvation Army SUPPORT AGENCIES: Monroe County Social Services Monroe County School District Monroe County Communications Department Monroe County Sheriff's Office Monroe County Fire Rescue Monroe County Health Department Monroe County Public Works Monroe County Department of Veterans Affairs Florida Department of Children and Families Monroe County Rural Health Network Alliance on Aging The American Red Cross Monroe County Emergency Management Department 1.0 INTRODUCTION 1.1 Purpose To coordinate activities and resources for in- county shelters during Category 1 and Category 2 storms, mass care, and the distribution of relief supplies and disaster welfare information. 1.2 Scope Provide county -wide sheltering, including special needs population; coordinate mass feeding operations when required due to anticipated or actual natural or manmade disasters, and providing for basic needs in the aftermath of such disaster. 2.0 CONCEPT OF OPERATIONS 2.1 Situation Disasters of catastrophic proportions, i.e., tropical cyclones (hurricanes and tropical storms), tornadoes, fires, floods, aviation disasters, and technological events, would require immediate activation to provide mass care to affected populations, victims, and emergency responders involved in the disaster and its aftermath. 3 APPENDIX 6 MASS CARE EMERGENCY SUPPORT FUNCTION (ESF) #6 2.2 Responsibilities ESF 6 is responsible for the coordination and monitoring of all mass care activities, assisting in relief operations, and providing aid to those in need. Focus is primarily on sheltering, mass feeding, and coordination of activities involved in mass care. Insuring there are trained and qualified personnel in each designated shelter / mass care location assisting those in need. 2.2.1 ESF 6 will establish and maintain its shelters including provision of food and water at the in- county Special Needs shelter. Resources will be allocated based on County EOC determined priorities. If resources are unavailable within the ESF, it will request assistance from the State through the EOC Mission Request Countywide Fire Rescue and Ambulance Departments provide emergency first aid services in the designated in- county shelters. It will be prioritized according to the level of urgency and available resources. Monroe County Emergency Management Department will maintain and amend, as necessary, Memorandum Of Understanding (MOU) with the designated Monroe County out -of- county evacuation shelter, Florida International University (FIU). The Recreation Center on the FIU campus is designated as the general population and special needs shelter facility for Monroe County. This MOU will include the American Red Cross as a primary support agency at the general population shelter at the FIU campus and tripartite member of the MOU. 2.2.2 Develop and maintain a master list of shelter status and ensure this information is disseminated to the appropriate agencies. Arrange for 24- hour coverage within the EOC and other designated sites where mass care services are provided. Service and perform preliminary vulnerability evaluations based on predicted conditions and provide information to the Operations Section. 2.2.3 The designated Salvation Army and Monroe County Shelter Managers will maintain a registry of all evacuees and designated shelter managers who are in the shelters. This information will be compiled and utilized for accountability purposes as well as to help family members locate each other through utilization of the Monroe County Emergency Information phone lines located in the EOC. 2.2.4 Monroe County Sheriff's Office and the City of Key West Police are the lead agencies to provide security at each shelter within the County. FIU Campus Police is the lead agency to provide security at the FLU shelter. M APPENDIX 6 MASS CARE EMERGENCY SUPPORT FUNCTION (ESF) #6 2.2 Responsibilities (continued) 2.2.5 As a core ESF, Mass Care is one of the first ESFs to be activated as a result of a threat or a response to a disaster. The ESF will, in accordance with established procedures, notify appropriate support agencies. The ESF will continue the activities as the lead to support agencies until the ESF is deactivated. 2.2.6 Monroe County School District custodial personnel are responsible for the cleaning services within the shelters that they are operating. The primary agency will coordinate with ESF 11 and ESF 7 for provision and distribution of food, water, and ice. The Salvation Army is the agency responsible for providing comfort stations should situation call for it. Station locations will be based on need, and will be coordinated with the ESF. 2.2.7 Receive, evaluate, distribute, and account for resource requests for the impacted areas. List items of critical concern to be addressed and evaluated for priority implementation during briefings and action plans. Shelter managers will provide information to the ESF prior to shelter opening, when the shelter opens, and every two hours thereafter. The ESF will give the shelter information to the Operations Sections and ESF 5 for their use. 2.2.8 The Monroe County Shelter Coordinator maintains a list of all personnel and agencies responding to a designated shelter location. In the event that FIU is opened as a special needs shelter, Monroe County Department of Health may submit a Mission Request to the State requesting medical assistance prior to the shelter opening, if shortage of staffing is an issue. The Shelter Coordinator also maintains lists of outside personnel and agencies who are available to assist in the shelters should the need arise. The Salvation Army will staff the in- county emergency shelters 24 -hours per day, and will prepare -the staffing rosters to support these operations. 2.2.9 The Shelter Coordinator will work with The American Red Cross and various shelter managers to identify and reunite families that have been separated. 2.2.10 Monroe County Public Works maintains specific details of the generation equipment designated for each shelter. All generation equipment is maintained throughout the year to ensure its serviceability when connected to a shelter. Mechanics are available during shelter activation to maintain and service all generation equipment. 5 APPENDIX 6 MASS CARE EMERGENCY SUPPORT FUNCTION (ESF) #6 2.2 Responsibilities (continued) 2.2.11 General and Special Needs shelters will be available to accept clients 4 hours after the order is given to evacuate, or shelter in- county, in the case of a hurricane, or as soon as possible after an event gives the Emergency Management Director cause to order them to be opened. Shelters will remain open as long as is deemed necessary by the Emergency Management Director and the County Shelter Coordinator. 2.2.12 Responsibilities for agencies operating shelters include the following: • Registration The Salvation Army and shelter managers are responsible for registration at general emergency shelters; Monroe County Health Department will be responsible for registration at the designated special needs shelters. Staffin Staffing for all in -county general population shelters is the responsibility of the Monroe County Shelter Coordinator. The Coordinator is assisted by The Salvation Army and The American Red Cross (post -storm only), Monroe County Emergency Management Department Volunteer Coordinator • Feeding The Salvation Army, American Red Cross (in- county post -storm only), and Shelter Coordinators, in cooperation with ESF 11, are responsible for feeding at the designated shelters. Medical Care Responsibility for coordination of medical care resides with the Shelter Coordinator. If feasible, available countywide Fire Rescue and ambulance entities are requested maintains /administer basic medical care and /or staffing at- designated shelters. The American Red Cross would provide First Aid services only Other Logistical Operations Monroe County Public Works is responsible for the installation and maintenance of generators, and the transport of cots and other supplies needed for the shelters. Monroe County Social Services is responsible for transport of Special Needs clients to the shelters. Monroe County Sheriff s Office and Key West Police are responsible for security at respective county shelters. FIU Police Department is responsible for security detail at the FIU shelter locations. Shelter Managers are responsible for shelter supplies, and for requesting additional supplies as needed. Monroe County school facilities are the in- county primary shelters. Harvey Government Center in Key West is the designated Special Needs shelter for Tropical Storms only. Monroe County School APPENDIX 6 MASS CARE EMERGENCY SUPPORT FUNCTION (ESF) #6 2.2 Responsibilities (coot.) 2.2.12 (Cont.) District custodial personnel are responsible for the cleaning services within the shelters they are operating. The Salvation Army provides food and water at the shelters. The American Red Cross provides feeding services to the general population and Special Needs clients sheltering at FlU, and will provide food and water in Monroe County shelters in the aftermath of the storm. Each shelter coordinator will coordinate with the Shelter Coordinator for provision of food and water. All agencies coordinating mass feeding operations will coordinate with ESF 11 and with the Shelter Coordinator. Shelter Kits Monroe County Emergency Management Department is responsible for shelter kit distribution to the appropriate shelter and for replenishing shelter kit supplies once kits are returned back to the MCEM Department. Shelter Kit includes a TTY phone and communication boards to enable those in need of such assistance to communicate with the shelter staff and to enable them to place a call to those whom they need to converse. 7 M = . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . When disaster threatens or strikes, a community must marshal its resources since prompt and effective response and recovery efforts may require more personnel, equipment, and supplies than the local government possesses. Local officials may find it necessary to use their government's personnel and equipment in extraordinary ways, to call upon private citizens and organizations for assistance, and even to request help from neighboring jurisdictions and state and federal agencies to aid in the community's emergency operations. Therefore, planning for coordinating such resources, including the development of procedures to inventory available community resources, must be an integral part of a community's comprehensive emergency management plan development process. HINCHh IM I 1 APPENDIX 7 RESOURCE SUPPORT EMERGENCY SUPPORT FUNCTION (ESF) #7 PRIMARY AGENCY: Monroe County Public Works SUPPORT AGENCY: Monroe County Finance Department Monroe County Emergency Management The Office of Management and Budget 1.0 INTRDUCTION 1.1 Purpose ESF 7 is tasked with provision of resources and logistical support for emergency response and recovery efforts. Public Works responder /s at the EOC will identify logistical need and coordinate through ESF 7 the acquisition of such resources 1.2 Scope ESF 7 will provide countywide resources for emergency operations in the event of resource depletion (i.e. contracting services, office supplies and equipment, emergency supplies, transportation services, additional personnel, etc.). Procure and provide essential material resources, which is all part of logistical support (see 1.1). 2.0 CONCEPT OF OPERATIONS 2.1 Situation A major or catastrophic disaster will impact local and state resources resulting in shortages of essential resources. Supplies must be procured and provided to the affected areas. 2.2 Responsibilities 2.2.1 ESF 7 will execute the assigned responsibilities and respond to requests for logistical and resources support, and will participate within the recovery response effort. 2.2.2 ESF 7 will support the assignment of resources and coordinate resource procurement, disbursement, cost accounting, and other areas related to logistical and resource support. 2.2.3 At the earliest time possible, anticipate needs that will go above and beyond local resource capabilities. Begin preparations and arrangements for meeting those needs through the most appropriate means. 3 APPENDIX 7 RESOURCE SUPPORT EMERGENCY SUPPORT FUNCTION (ESF) #7 2.2 Responsibilities (continued) 2.2.4 ESF 7 maintains a list of local resources available for allocation. In conjunction with ESF 5, plans are made for requesting resources from both internal and external sources. As resource requests arrive at the ESF, they are matched against locally available resources and the decision is made to provide the resource from local stocks or from outside the County. Outside resources are requested as needed from the SERT or DEM representatives in the EOC. 2.2.5 ESF 7, in coordination with ESF 7 and Emergency Management Department, will identify and operate facilities for the purpose of receiving and storing resources, and will coordinate effective transport of resources to appropriate destinations. 2.2.6 ESF 7 contacts vendors with whom contracts, agreements, and / or arrangements have been prearranged for the provision of resources. A resource list will be collected from other ESFs. Preliminary mutual aid requests to the SEOC will be made through ESF 7. 2.2.7 All agencies and departments located either within the EOC or designated as a support agency are responsible for maintaining their own available resource list. 2.2.8 Provide continuous representation at the EOC, when activated, to ensure that emergency needs are met. 2.2.9 ESF 7, in conjunction with ESF 1, will be responsible for and will be called upon, for whatever support is necessary to distribute resources to their designated destinations. 2.2.10 Emergency Management Department has identified staging areas, including warehouses and distribution centers, to be used to receive, store, organize, and distribute resources. The leasing of required buildings and warehouses and / or replacement of buildings is the responsibility of the Facilities Maintenance Department within the Public Works Division. After an event, volunteers or agencies volunteering resources, will notify the County EOC for assignments. This ESF works with ESF 15 to maintain logs of the volunteers working throughout the County after an event. M i For many single -site emergency situations, these functions will be an extension of normal duties. However, during widespread, multiple site disasters public health and emergency medical services personnel, resources and facilities may be in short supply. Further, certain major health problems may emerge, such as diseases, sanitation problems, contamination of food and water, and community mental health problems. 1 APPENDIX HEALTH AND MEDICAL SERVICES EMERGENCY SUPPORT FUNCTION (ESF) #8 PRIMARY AGENCIES: Monroe County Health Department 1.0 INTRODUCTION 3 APPENDIX HEALTH AND MEDICAL SERVICES EMERGENCY SUPPORT FUNCTION (ESF) #8 2.0 CONCEPT OF OPERATIONS rd APPENDIX 8 HEALTH AND MEDICAL SERVICES EMERGENCY SUPPORT FUNCTION (ESF) #8 2.2 Responsibilities (continued) 2.2.8 Responsible for the care of Monroe County Special Needs clients at designated Special Needs shelter locations for all-hazards. During any local hazard or a tropical storm the Special Needs shelter is located at the Harvey Government Building in Key West. During hurricanes, the Special Needs shelter is at the Florida International University campus in Miarru. APPENDIX HEALTH AND MEDICAL SERVICES EMERGENCY SUPPORT FUNCTION (ESF) #8 3. FINANCIAL MANAGEMENT 6 ` •, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Local government is responsible for providing a Search and Rescue (SAR) capability in response to disasters occurring within its jurisdiction. Day -to -day SAR augmentation will be coordinated /requested through 911 Dispatch. Local resources and outside assistance for large scale SAR operations will normally be coordinated through the Emergency Operations Center (EOC). State and federal assistance are usually available for large -scale SAR operations. Local military bases provide (within mission capabilities) staff, equipment, and logistical support for SAR operations. APPENDIX 9 URBAN SEARCH AND RESCUE EMERGENCY SUPPORT FUNCTION (ESF) # 9 PRIMARY AGENCY: Monroe County Fire Rescue SUPPORT AGENCIES: Monroe County Sheriff's Office Key Largo Fire - Rescue Key Largo EMS Islamorada Fire - Rescue Marathon Fire - Rescue Key West Fire Department Organized Fishermen of Florida U.S. Coast Guard N.A.S. Key West Fire and Emergency Services Ocean Reef Public Safety RESOURCE AGENCIES: Florida Department of Law Enforcement Florida Division of Forestry Florida Wildlife Conservation Florida Park Service Miami -Dade Fire Rescue State Fire Marshal 1.0 INTRODUCTION 1.1 Purpose ESF 9 coordinates search and rescue operations and resources during emergency response and recovery. It provides support to local government agencies and proscribes the use of resources for urban and non -urban search and rescue efforts during actual or potential emergencies. Provides, identifies, and locates current asset / resource lists within the appropriate agency response plans. 1.2 Scope The non -urban activities include persons trapped in confined spaces and if necessary, extricating and treating victims upon their rescue. The urban responsibilities include locating, extricating, and providing medical assistance to trapped persons in damaged / destroyed structures. Coordinates allocation of resources including personnel, materials, and services within affected areas. It also includes locating missing watercraft, downed aircraft and the extrication and treatment of victims as may be required. Urban SAR activities include, but are not limited to, locating, extricating and providing immediate medical assistance to victims trapped in collapsed structures. 3 APPENDIX 9 URBAN SEARCH AND RESCUE EMERGENCY SUPPORT FUNCTION (ESF) # 9 2.0 CONCEPT OF OPERATIONS 2.1 Situation In the event of a major disaster, the majority of local resources will not be available due to damage or inaccessibility. This would result in significant infusion of resources into the affected areas. Substantial numbers of citizens may be in life - threatening situations requiring immediate rescue and medical attention. Depending upon the type and magnitude of the event, urban, non - urban SAR, or both, may be required. 2.2 Responsibilities ESF 9 responds to requests for local search and rescue operations, and assists other jurisdictional search and rescue operations. ESF 9 performs coordination of support agencies in directing search and rescue operations, as well as resource requests for heavy equipment support related to search and rescue operations. M Lu mpmm nn � � A natural, accidental or intentional catastrophic event that could result in numerous situations in which hazardous materials are released into the environment. Fixed facilities (e.g., chemical plants, tank farms, air line disaster laboratories, operating hazardous waste sites) which produce, generate, use, store, or dispose hazardous materials could be damaged so severely that existing spill control apparatus and containment measures are not effective. Hazardous materials that are transported may be involved in highway collisions, or waterway mishaps. Abandoned hazardous waste sites could be damaged, causing further degradation of holding ponds, tanks and drums. The damage to, or rupture of, pipelines transporting materials that are hazardous if improperly released will present serious problems. Under the best of circumstances, the management and coordination of large hazardous material response operations is complex and may involve multiple agencies. Emergency or hazardous conditions of potentially disastrous proportion, or which are coincident with any other emergency situation, will place excessive requirements upon local response organizations. In the wake of the disaster, many of the local resources will be unavailable due to damage or area inaccessibility, or the local resources will not be sufficient to handle the response to major hazardous material incidents. This may require that significant amounts of resources will have to be obtained from ESF -10 from the State and Federal level. APPENDIX 10 HAZARDOUS MATERIALS & ENVIRONMENTAL PROTECTION EMERGENCY SUPPORT FUNCTION (ESF) # 10 PRIMARY AGENCY: SUPPORT AGENCIES: RESOURCE AGENCY: 1.0 INTRODUCTION Monroe County Fire Rescue City of Key West Monroe County Sheriff's Office U.S. NAVY (NAS Key West) U.S. Coast Guard Florida Department of Environmental Protection (DEP) U.S. Environmental Protection Agency (EPA) Monroe County Department of Health Monroe County Growth Management Florida Division of Forestry Miami -Dade Fire Rescue 1.1 Purpose The purpose of this Appendix is to establish organizational responsibilities and coordination procedures for responding to incidents involving spills or releases of hazardous materials which pose a threat to the general public, emergency response personnel or the environment. 1.2 Scope Coordinate an effective and efficient response to discharges and releases of hazardous materials. Take necessary steps to assist with evacuation and reentry of affected areas and request hazardous materials technical assistance. Coordinate hazardous materials team support in the detection and identification of hazardous materials and provide personnel, equipment, and supplies. 2.0 CONCEPT OF OPERATIONS 2.1 Situation Transported hazardous materials may be involved in highway and air accidents or waterway mishaps. A natural disaster could result in situations where hazardous components are released into the environment. Fixed facilities such as laboratories, chemical plants, warehouses and storage areas, chemical tanks, waste disposal sites, etc., which produce, generate, store, or dispose of hazardous materials could be damaged so extensively that existing spill control equipment and containment tactics would be rendered ineffective. Emergency hazardous conditions, which would coincide with any other emergency situation, will place excessive demands upon local responders. 3 APPENDIX 10 HAZARDOUS MATERIALS EMERGENCY SUPPORT FUNCTION (ESF) # 10 2.2 Resnonsibilities ESF 10 Coordinates and directs efforts to complement the local emergency response efforts in the aftermath of a hazardous material accident / incident. ESF 10 will secure the affected area and coordinate the removal and disposal of the materials from the disaster location. ESF 10 is responsible for the coordination of support agencies in directing necessary resources, as well as coordination of equipment support and supply information pertaining to contract vendors and other entities that would be able to supplement response resources. 2.2.1 Monroe County Sheriff's Office and Monroe County firefighters will secure the incident / accident area initially. Monroe County Law Enforcement officers and volunteer firefighters are trained to "awareness" levels only; career firefighters are trained to "operations" level. Accordingly, an advanced level of Haz -Mat assessment or intervention will not be applied. The County Fire Marshal's Office inspects and monitors transportation and storage of extremely hazardous substances (EHS) countywide, and documents typical transportation routes. Fire Marshal personnel will be dispatched to the scene to assist the Incident Commander with operational resources including CAMEO (Computer Aided Management of Emergency Operations), ALOHA (Aerial Locations of Hazardous Atmospheres), ARCHIE (Automated Resource for Chemical Hazardous Incident Evaluation) and other resources. 2.2.2 The lead agencies and responsibilities are as follows: • Monroe County Fire - Rescue Scene control, safety, evacuation. • Monroe County Fire Marshal Release assessment, scene command coordination and control, risk analysis, safety procedures and evacuation implementation. • Monroe County Sheriffs Office: Scene security, evacuation. • Florida Highway Patrol: Traffic control. • Florida Wildlife Conservation: Waterway security, environmental assessment. • U.S. Coast Guard: Waterway security, environmental assessment, control of spills and cleanup oversight • Department of Environmental Protection: Spill / release response, coordination of containment and clean up procedures. 2.3 Limitations Monroe County does not have Haz -Mat trained response teams with entry and decontamination capabilities. All advanced Haz -mat resources will be provided be neighboring counties, specifically Miami -Dade Fire / Rescue. M APPENDIX 10 HAZARDOUS MATERIALS EMERGENCY SUPPORT FUNCTION (ESF) # 10 2.4 Resources 2.4.1 Initial decontamination would occur on -scene prior to transportation In addition, Monroe County has three medical facilities that would implement further decontamination procedures, if necessary: Lower Keys Medical Center Fishermen's Hospital 5900 College Road 3301 Overseas Highway Key West, FL 33040 Marathon, FL 33050 Mariners Hospital 91500 Overseas Highway Tavernier, FL 33070 2.4.2 Radiological monitoring equipment is located at the Tavernier Volunteer Fire Station. Personnel in this response area are trained in its use, based on their proximity to the Turkey Point Nuclear Power Plant. County Fire Marshal officials transport additional monitoring equipment to other areas within the County, including middle and lower Keys, which require response efforts. 2.4.3 A wash -down (decontamination) station will be activated at US Highway 1 and State Road 905, in Key Largo. The County Fire - Rescue, Tavernier Volunteer Fire Department and the Key Largo Volunteer Fire Department will perform vehicle wash - downs. All equipment is stored on site, and personnel are trained and re- qualify annually. 2.4.4 DEP's Bureau of Emergency Response, in conjunction with the U.S. Coast Guard, is the primary agency responsible for responding to marine related pollutant and hazardous materials incidents. Note: Florida Department of Environmental Protection, in conjunction with the Florida Fire Chief's Association has developed a detailed Environmental Response Plan to provide a framework for responding to a full range of potential hazardous material or other emergencies. The Environmental Response Plan promotes coordination between Federal, State, and local governments, as well as the private sector, when responding to hazardous materials incidents and other threats to the environment and public health. The activities of ESF 10 are more thoroughly detailed in the Environmental Response Plan. 5 A major catastrophic disaster, such as a hurricane, will deprive or limit access to a substantial number of people to water and food and /or the means to prepare food. Additionally, there will more than likely be a substantial disruption of the commercial food supply and distribution network. Food products stored in the affected area may be partially or totally destroyed. The scope of this ESF is to obtain needed food supplies (food, water and ice) which includes activities such as the assessment of food assistance needs, identification of locations of food stores and storage, arranging for transportation of those food supplies to designated disaster staging areas. MM APPENDIX 11 FOOD AND WATER EMERGENCY SUPPORT FUNCTION (ESF) #11 PRIMARY AGENCY: The Salvation Army The American Red Cross (Post Disaster Only) SUPPORT AGENCIES: Monroe County Social Services Monroe County School District Florida Keys Aqueduct Authority 1.0 INTRODUCTION 1.1 Purpose The overall coordination of actions necessary to provide food, water and ice to citizens of Monroe County as necessary in the event of an emergency situation 1.2 Scope The provisions established in this Appendix are applicable to natural or manmade disasters or other emergencies which require the coordination and commitment of County resources. 2.0 CONCEPT OF OPERATIONS 2.1 Situation A major or catastrophic disaster will result in limited availability and access to water, food, and ice, to the affected population. Commercial food distribution will be severely impacted. Products stored in the affected area may be partially or entirely destroyed. ESF 11 will assess the need for, and manage the distribution of, food, water, and ice to individuals affected by the disaster. Coordination of the collection of food and water from outside relief organizations will be conducted by ESF 11. 2.2 Responsibilities 2.2.1 This is a joint effort between The Salvation Army and The American Red Cross (post- storm). The Salvation Army provides logistical support through their network of warehouses and stores, and staffs feeding areas and mobile feeding programs for populations not located in designated areas. 2.2.2 The American Red Cross, in the aftermath of an event, coordinates food distribution and resource support efforts. The ARC will provide information regarding the amount of food used and needed as well as monitoring mass feeding areas, kitchens, and pantries providing food and water to disaster victims. 3 APPENDIX 11 FOOD AND WATER EMERGENCY SUPPORT FUNCTION (ESF) #11 2.2 Responsibilities (continued) 2.2.3 ESF l lwill anticipate and evaluate the food, water, and ice needs of the community rather than waiting for post disaster analysis. This ESF will identify distribution sites with locations being accessible by main thoroughfares and large enough to accommodate large numbers of people. ESF 11 will identify and secure appropriate refrigerated and non - refrigerated storage areas large enough to store large quantities of resources. Loss of electrical services may result in situations where food and water supplies will not be usable and therefore, immediate outside support (State and Federal) becomes essential. 2.2.4 Since these primary agencies are in the lead roles of this ESF and ESF 6 (Mass Care), they are responsible for the coordination of the distribution of food, water, and ice to disaster victims at each appropriate shelter and mass care facility. Prior arrangements are made for the transport of food and water shipments to feeding sites, pantry locations, and mass care facilities. Coordination is made with Transportation (ESF 1) for additional vehicle support, if necessary. 2.2.5 The Salvation Army has, as an additional resource, a 45 -foot trailer stocked with food and water, on stand -by in Miami. This resource would be deployed to Monroe County upon the shortage /depletion of local provisions supplies. M i 1 �a ESF -12 involves coordinating the provision of and restoration of utility services in the aftermath of a major or catastrophic emergency. Actions include working closely with local, state, and federal agencies, and utilities; Assessing damage to utility systems, supply, demand, and requirements to restore such systems; Determining priority of utility system restoration for emergency operations; Helping utilities obtain information, equipment, specialized labor, fuel, and transportation to repair or restore systems; Recommending local and state actions to conserve utilities; Providing information, education, and conservation guidance to the public. F lorida ys Electric Cooperativ K eys Energy Servic F lorida i y APPENDIX 12 ENERGY EMERGENCY SUPPORT FUNCTION (ESF) #12 PRIMARY AGENCIES: Florida Keys Electric Cooperative Florida Keys Aqueduct Authority Keys Energy Services SUPPORT AGENCIES: Florida Power and Light 1.0 1NRODUCTION 1.1 Purpose To promulgate the policies and procedures to be used by Monroe County, Florida Keys Electric Cooperative, Florida Keys Aqueduct Authority, and Keys Energy Services, in responding to and recovering from shortages and disruptions in the supply and delivery of electricity, potable water, and other forms of energy and fuels, which impact or threaten to impact significant numbers of citizens and visitors. 1.2 Scope Restoration of utility services which are interrupted due to a major or catastrophic event. Coordination of services and communications between utilities and local, State, and Federal agencies. 2.0 CONCEPT OF OPERATIONS 2.1 Situation A major or catastrophic event will severely damage and /or destroy power lines, telephone equipment, drainage systems, water and sewer lines, and gas mains. Emergency equipment in the affected areas may be inaccessible and / or damaged. Restoration of these services is essential and must begin immediately 2.2 Responsibilities ESF 12 will respond to requests for restoration of utility services and / or repair of services. It will identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. ESF 12 is responsible for coordination of support agencies in directing utility restoration resources and prioritizing the needs for utility services. Additional responsibilities areas follows: 2.2.1 Coordinate and facilitate the provision of fuel supplies to the County in quantities necessary to provide support to the recovery effort and to maintain the basic fabric of the community. 3 APPENDIX 12 ENERGY EMERGENCY SUPPORT FUNCTION (ESF) #12 2.3 Responsibilities (cont.) 2.2.2 The provisions denoting the allocation and prioritization of agencies, organizations, and utility companies' response to service outages, shortages, and shortfalls may be found in the following Hurricane Plans: • Florida Keys Aqueduct Authority Hurricane Handbook, • Florida Keys Electric Cooperative Major Storm Emergency Procedures • Keys Energy Services Hurricane / Storm Procedures 2.2.3 All information relative to the situation and status of this ESF operation will be provided to the Operations Lead via the Public Service Branch Coordinator. The Operations Section Lead will, in turn, provide this information to the SEOC on a required basis. When the County finds its resources for utility restoration insufficient in kind and quantity, the County shall request through the appropriate State ESF the necessary resources to ensure adequate infrastructure restoration. Lead and support agencies of this ESF are the power providers in the Keys. This ESF maintains direct and frequent communications with the Public Service Branch Coordinator and the EOC Operations Section, who provides the SEOC with current information to support a coordinated effort between the County, State, and Federal officials. 2.2.4 This ESF will coordinate and facilitate the restoration of all energy related infrastructures including electrical supply and distribution, water supplies, natural gas storage and distribution, and all other transportation related fuels. Monroe County provides fuel for emergency vehicles on a 24 -hour availability with gas pumps located throughout the County. In the event of a fuel shortage, Monroe County Public Work has an agreement with Dion's Quick Marts, Inc, and Homestead Gas Co., for fuel supply delivery. M 1 .... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . The scope of Military Support operations is extremely diverse. Therefore, the primary goal is to prioritize all requests for assistance and allocate available resources based upon mission priorities as established by the EOC Management Team. APPENDIX 13 MILITARY SUPPORT EMERGENCY SUPPORT FUNCTION (ESF) #13 PRIMARY AGENCY: Monroe County Emergency Management SUPPORT AGENCIES: Florida Department of Military Affairs Florida National Guard N.A.S. Key West U.S. Coast Guard Joint Task Force 4 1.0 INTRODUCTION 1.1 Purpose The purpose of this Appendix is to establish policies and procedures for requesting and coordinating the use of State and Federal military resources in response to a major or catastrophic disaster. 1.2 Scope This Appendix applies to natural or manmade disasters or other emergencies requiring support from sources external to the County. 2.0 CONCEPT OF OPERATIONS 2.1 Situation Catastrophic disasters will result in widespread damage to or total loss of existing civil infrastructure capabilities. 2.1.1 There will be a significant loss of dwellings, structures, and widespread displacement of people. 2.1.2 Local and State authorities will require additional assistance and may include a request for Federal assistance. 2.1.3 In order to fully determine the magnitude of the disaster on the population and provide an immediate and effective response, a human needs and property damage assessment will be conducted as soon as possible following a major catastrophic disaster. 2.2 Planning Assumptions 2.2.1 Florida National Guard (FLNG) assets are available for a State mission. It is understood that Federal wartime missions of the U.S. Department of Defense (DOD) take priority over State missions. 2.2.2 Post - disaster hurnan needs and property damage assessments are an ongoing process, as needs cannot be fully detennined in the initial response phase of a major disaster. 3 APPENDIX 13 MILITARY SUPPORT EMERGENCY SUPPORT FUNCTION (ESF) #13 2.2 Planning Assumptions (cont.) 2.2.3 When possible, the Governor issues an Executive Order prior to a catastrophic disaster, authorizing the Adjutant General to call to active duty those personnel necessary to support the State's response and recovery efforts. Some forces may be staged in and around the anticipated disaster area prior to an event. 2.2.4 Rapid Impact Assessment Teams (R1ATs) will be deployed to the disaster area by land or air, as appropriate, and will deploy fully self - sufficient units. 2.2.5 Restoration and/or preservation of law and order will be a priority mission of the FLNG immediately following a catastrophic disaster. 2.3 Responsibilities In accordance with existing National Guard Bureau Regulations, it is understood that the primary responsibility for disaster relief shall be with local government, and those State and Federal agencies designated by statute. When the situation is so severe and widespread that effective response and support is beyond the capacity of local government and all civil activities have been exhausted, assistance is provided. The Monroe County Emergency Management Department is responsible for the coordination of military support requirements generated by emergency or disaster situations through the Florida State. 2.3.1 The State Division of Emergency Management will coordinate all requests for State and Federal military support in response to the County requests. 2.3.2 The Florida National Guard will provide liaison team to the Emergency Operations Center during emergency situations. This team will advise the Emergency Management Director on the availability of National Guard resources and appropriate mission profiles. 2.3.3 When an emergency or disaster occurs and waiting for instructions from a higher authority would preclude an effective response, a military commander may do what is required and justified to save human life, prevent immediate human suffering, or lesson major property damage or destruction. The commander will report any action taken to higher military authority and to civil authority as soon as possible. Support will not be denied or delayed solely for lack of a commitment for reimbursement or certification of liability from the requester. 2.3.4 Military resources will be employed with adequate resources to accomplish the mission when conducting civil disaster or emergency relief operations. The on -site commander or senior officer present will make that determination. Military support to civil authorities will terminate as soon as possible after civil authorities are capable of handling the emergency. M APPENDIX 13 MILITARY SUPPORT EMERGENCY SUPPORT FUNCTION (ESF) #13 2.3 Responsibilities (continued) 2.3.5 Chapter 250 (Military Code) of the Florida Statutes designates the Governor as the Commander in Chief of all militia of the State, to preserve the public peace, execute the laws of the State, respond to State emergency, and order all or part of the militia into active serve of the State. This is accomplished through an issuance of a Governor's Executive Order. 2.3.6 The FLNG Area Command responsible for planning for and executing military support operations within Monroe County is the 50 Area Support Group (South Area Command), Florida Army National Guard. A FLNG representative from the Miami area will be in the Monroe County EOC and will assist in coordinating, obtaining, and providing support to the County. 2.3.7 Monroe County is responsible for requesting Rapid Impact Assessment Teams (RIATs) immediately following a disaster. The County Emergency Management, in coordination with the Monroe County Sheriff's Office, will maintain and provide to the RIATs the locations of landing zones and/or staging areas in or near the affected areas. The County will assure the viability of each potential landing zone or staging area prior to requesting the RIAT. The County will provide a representative to accompany the RIATs, providing local knowledge of the areas to be assessed. 2.4 Primary Auncv Tasks Monroe County Emergency Management is the primary agency for this ESF and will coordinate the ESF's activities. As the Primary Agency, MCEM is the point of contact for all Department of Defense and FLNG operations in support of the County. The Primary Agency will coordinate with the support agencies to direct military resources and prioritize the needs for their services. 2.5 Support Agency Tasks The FLNG will, upon request, provide and Emergency Coordinating Officer to the Monroe County EOC. This officer will coordinate FLNG assets within the County to support the priorities of the Monroe County EOC and the Primary Agency. The FLNG representative will advise and coordinate with the SERT representative in the EOC, who will request the EOC Administrative Lead to send official mission requests to the SEOC for support to other ESF's, if necessary and if consistent with the support priorities of the Primary Agency. 5 APPENDIX 13 MILITARY SUPPORT EMERGENCY SUPPORT FUNCTION (ESF) #13 2.5 Support Agency Tasks (continued) All support agencies of this ESF are responsible for assisting the Primary Agency in coordinating military assets and in completing the following: 2.5.1 Notification, activation, and mobilization of all personnel and equipment to perform or support assigned functions designated within the County's CEMP. 2.5.2 Designation and assignment of personnel for staffing of all facilities at which this ESF is required, and representation is determined by this ESF's Primary Agency to be necessary. • Coordination of all actions of the support agency with the primary agency in performing assigned missions of this ESF. • Identification of all personnel and resource requirements to perform assigned missions in excess of the support agencies' capabilities. Rapid dissemination of information is essential and vital for health and safety protection during and after emergencies and disasters. The primary means to do this is by direct contact with the media and by use of the Emergency Alert System (EAS). The EAS will be used to provide emergency information and instructions to citizens. In the Monroe County area, nearly all radio and television stations participate in the EAS and will simulcast emergency announcements. APPENDIX 14 PUBLIC INFORMATION EMERGENCY SUPPORT FUNCTION (ESF) #14 PRIMARY AGENCY: Monroe County Sheriff s Office SUPPORT AGENCIES: Monroe County Emergency Management Monroe County Department of Health TDC Municipal PIOs 1.0 INTRODUCTION 1.1 Purpose To establish a system that gathers and disseminates all disaster - related information to the media and the general public. 1.2 Scope This ESF will perform necessary functions associated with the acquisition and transmittal of information. ESF 14 reports on the status of emergency conditions, shelters and emergency services availability, as well as actions taken to ensure public health and welfare. ESF 14 will identify the primary point of contact that will allow information access to the media and the general public. 2.0 CONCEPT OF OPERATIONS 2.1 Situation A major or catastrophic event will severely impact dispersion of public information in the affected area, while at the same time creating a demand for timely and accurate information regarding identification and provision of emergency services. ESF 14 will respond to information requests from the local public and media interests. 2.2 Responsibilities 2.2.1 The Monroe County Sheriffs Office Public Information Officer will coordinate all public information releases and through regularly held briefings and press releases, will release information on the current emergency status and operations to the media. Additional public information may be found on the Monroe County Website ( www.monroecount -fy 1. oovv ) and the Monroe County Sheriff's Office Website ( www.keysso.net) Information to the tourist establishments (hotels, motels, Inns, etc.) is coordinated with the Tourist Development Council's Public Relations representative. The MCSO PIO is responsible for the accurate and timely dissemination of public information regarding the evacuation process, sheltering information, assistance contacts, etc. This would also include emergencies events at the Turkey Point Nuclear Power Plant. 3 APPENDIX 14 PUBLIC INFORMATION EMERGENCY SUPPORT FUNCTION (ESF) #14 2.2 Responsibilities (continued) 2.2.2 ESF 14 will provide for the establishment of a press / briefing room. The designated area is located on the first floor of the EOC, and will serve as the primary location for the release of information by the County until activation of the Joint Information Center. 2.2.3 Information for the hearing impaired population is provided TV Channel 16, TCI Channel 5, The Weather Channel, and hurricane preparedness brochures. Information for the visually impaired population is provided via local primary EAS radio stations, LP -1 Stations WEOW FM 92.7, Key West, WKWF AM 1600, Key West, and LP -2 Stations WFFG 1300 AM and WWUS /US 104.7 FM, Big Pine Key. Information for the non - English speaking population is provided via radio station WZMQ 106.3. Additionally, Monroe County Emergency Management has access to bilingual communicators. 2.2.4 Monroe County Emergency Preparedness Brochure C, "Mobile Home, Travel Trailer, and RV ", contains information regarding their vulnerability and evacuation needs. Additionally, the Fire / Rescue units are dispatched to Mobile Home and RV parks to issue warnings via the Public Address System. 2.2.5 Monroe County Public Service Announcements can be found in the Hurricane Public Service Announcements SOP. The announcements cover year -round hurricane awareness with information including: stocking up, shutters, shelters, personal plans, property inventories, hurricane kits, and securing homes. 2.2.6 An evacuation routes map is included in the Monroe County Preparedness Brochure which is distributed county - wide. This brochure also contains information regarding shelter locations. 2.2.7 Automated, manned, and dedicated Public Information Hot Lines are utilized for all emergencies requiring EOC activation. Also utilized is the Joint Information Center when established. 2.2.8 Given the geography of Monroe County, the primary methods for communicating current information directly to the public are the Citizen's Public Information Line, and a regular PIO briefing on local radio stations The County also uses its assets to deploy a team to the Disaster Recovery Centers to coordinate DRC operations and to provide a central point where citizens can receive disaster related information. The team receives regular information updates from this ESF, and can contact this ESF at the Monroe County EOC if questions arise. 2.2.9 All ESFs will report information to ESF 14 to keep officials and citizens aware of current events. M The successful management of volunteers and donations requires a united and cooperative effort by the federal, state, and local governments, volunteer agencies, community based organizations, business sector, and the community. Monroe ergs 1 APPENDIX 15 VOLUNTEERS AND DONATIONS EMERGENCY SUPPORT FUNCTION (ESF) # 15 PRIMARY AGENCY: Monroe County Emergency Management SUPPORT AGENCIES: Monroe County Fire Rescue The Salvation Army The American Red Cross United Way Monroe County Community Services Monroe County Public Works Habitat For Humanity 1.0 INTRODUCTION 1.1 Purpose To establish guidelines for coordination of volunteer agencies and their personnel the receipt and delivery of donated goods to the affected area /s during a disaster situation. 1.2 Scope To work with all governmental agencies in the assessment, and prioritization of, available resources and identification of necessary needs. Coordinate local transportation efforts of donations to warehouses, mass distribution areas, and households. Maintain inventory of available supplies and prioritize the allocation of these assets to support the relief to the affected population. 2.0 CONCEPT OF OPERATIONS 2.1 Situation A major or catastrophic event will necessitate the utilization and services of voluntary agencies and their personnel. Such an event will require the coordination of volunteers and donations with municipalities, critical facilities, and other agencies. The transportation and communications systems and other infrastructure will be severely limited. Outside organizations and other relief personnel will assist with material and supplies collections. ESF 15 responds to requests for delivery of donated supplies and services to the affected area This ESF serves as the information source regarding the coordination and availability of resources. 3 APPENDIX 15 VOLUNTEERS AND DONATIONS EMERGENCY SUPPORT FUNCTION (ESF) # 15 2.2 Responsibilities 2.2.1 Coordination of voluntary agencies, their personnel, and donated resources is the responsibility of the Primary Agency. The ESF serves as the volunteer liaison to coordinate volunteers from outside agencies. Identifies locations of staging areas for volunteers and receipt of donated goods. 2.2.2 Initiate, with the EOC Command, identification of needed resources and establish priorities. Priorities are established by evaluating information from various sources, including damage assessment teams, RIAT reports, Fire / Rescue, Sheriff's Office, other disaster response agencies, and reports from the public received via the Monroe County Information Hot Line. 2.2.3 The Resource Support Group will refer those needs, which cannot be met through existing local resource inventories or through statewide mutual aid to this ESF. It will then evaluate incoming resource requests for possible donations or volunteer support. Prioritizes incoming requests to insure the most vital needs are given primary attention. The highest priority will be given to the needs, which affect the life, safety, and health of the general public. 2.2.4 Interface directly with the State ESF 15 and Transportation Group regarding transportation issues. These include providing information regarding where volunteers bringing donations are to go, who to contact, and when to deliver. 2.2.5 Individuals who wish to volunteer their services will be encouraged to contact local disaster relief organizations through public information campaigns, or the Monroe County Emergency Management Department. M L i i S ................................ �a maintaining law and order, law enforcement response to a major emergency /disaster is to organize and assist in rescue operations, aid fire service fire suppression /emergency actions, aid victims to locate shelter and medical attention, provide security and access for essential facilities to include shelters, deny access to buildings and structures that are obviously unsafe or have been declared unsafe by building safety. APPENDIX 16 LAW ENFORCEMENT AND SECURITY EMERGENCY SUPPORT FUNCTION (ESF) # 16 PRIMARY AGENCY: Monroe County Sheriff's Office (MCSO) SUPPORT AGENCIES: Florida Highway Patrol (FHP) Florida Wildlife Conservation Commission (FWC) Key West Police Department (KWPD) Key Colony Beach Police Department (KCBPD) United States Coast Guard (USCG) United States NAVY (USN) United States Customs Ocean Reef Public Safety (ORPS) State Fire Marshal Office Florida Department of Law Enforcement (FDLE) Florida National Guard (FLNG) Florida Department of Transportation (FDOT) 1.0 INTRODUCTION 1.1 Purpose The overall coordination of the command and control formulation of the County, Municipal, State, and Federal law enforcement personnel and equipment in support of emergency response and recovery operations. 1.2 Scope The provisions in this Appendix apply to natural or manmade disasters or other emergencies requiring the commitment of law enforcement resources and include any situation in which assistance from the State or other jurisdictions may be required in response to either declared or undeclared emergencies. 2.0 CONCEPT OF OPERATIONS 2.1 Situation Disaster conditions are defined as any significant natural disaster, emergency or other incident of such severity and magnitude as to require a coordinated commitment of local agencies and resources. Such events may require assistance from agencies outside the County under existing mutual aid agreements or employment of the Florida National Guard, to argument local law enforcement operations, save lives or protect property. All other agencies will coordinate with ESF 16 when requesting emergency support or disaster assistance. In the event of priority conflicts, this ESF will work with the EOC Incident Manager to resolve the situation. 3 APPENDIX 16 LAW ENFORCEMENT AND SECURITY EMERGENCY SUPPORT FUNCTION (ESF) # 16 2.2 Responsibilities 2.2.1 Coordination of support agencies in directing law enforcement support and resources. Coordination of other relevant agencies for traffic control at locations where they are needed for navigation within and around the affected areas. 2.2.2 The Monroe County Sheriff's Office is responsible for the traffic flow in the County. Refer to MCSO SOP Subsection B, Part 5 — Overall Responsibilities / Traffic Control. Maintain law enforcement and security in evacuated areas in the aftermath of a disaster. Assist in search and rescue operations and provide traffic control in the impacted areas. Provide for adequate protection prior to re- population of a community, and patrol areas to minimize criminal activities and enforce local curfews as necessary. Provides adequate escort for deliveries of supplies, equipment and VIPs into the affected area(s). 2.2.3 In the event of an accident, emergency, or disaster, the Monroe County Sheriff s Office will assign personnel to the Monroe County EOC. It is the coordinator's responsibility to notify all ESF primary and support agencies of an incident and provide them with the time and location. Review developing situations, prioritize and develop plans to mitigate incidents and concerns. These plans will then be forwarded to the Planning and Operations Sections. 2.2.4 The Monroe County Sheriffs Office is responsible for providing security at all pre- designated shelter locations. Post impact, feeding, mass care, and storage sites will be secured by law enforcement personnel on a case by case basis depending on priorities. Life safety concerns will be addressed prior to property issues. Additional MCSO responsibilities include locating missing persons, lost vessels and locating downed aircraft. 2.2.5 The obtainable resources of this ESF may be defined as the personnel, equipment, and supply resources available and obtainable from related agencies and local governments, public, and private organizations. A list of available resources and inventory is located within each department's headquarters. 2.2.6 Pre - staging for law enforcement will be coordinated by the primary agency with the cooperation of regional partners. Post impact staging areas may include any number of pre- determined, designated critical facility staging areas. These would be determined according to impacted areas. M APPENDIX 16 LAW ENFORCEMENT AND SECURITY EMERGENCY SUPPORT FUNCTION (ESF) # 16 2.2. Responsibilities (continued) Procedures for information and intelligence gathering from the community post- impact will be established to identify ongoing issues, problems, concerns, and threats through the assistance of ESF 16 Supporting Agencies. 2.2.9 Areas of the County that have been evacuated will be secured by local law enforcement agencies, as coordinated by ESF 16. Re -Entry procedures are included in the Monroe County Sheriff's Office Emergency Plan and the Monroe County Emergency Management Re -Entry Plan. 2.2.10 When emergency /disaster events result in mass casualties, the MCSO will support the County Medical Examiner by providing site security, access control and other technical and investigative support as may be required. Direct coordination will be established between the Medical Examiner and the MCSO for law enforcement requirements. 5 During emergencies or disasters the normal capabilities and programs may be disrupted, requiring emergency measures to meet the needs of lost, sick, stray, stranded, injured or dead animals. Monroe County Public Works/ Emergency Management 1 ANIMAL PROTECTION EMERGENCY SUPPORT FUNCTION (ESF) # 17 PRIMARY AGENCY: Monroe County Public Works Monroe County Emergency Management SUPPORT AGENCIES: Florida Keys Society for the Prevention of Cruelty to Animals (SPCA) Safe Harbor Animal Rescue of The Keys (SHARK) Humane Animal Care Clinic Monroe County Sheriff's Office Solid Waste Management Florida State Agricultural Response Team (FLSART) Florida Fish and Wildlife Conservation Commission Florida Keys Mosquito Control District 1.1 INTRODUCTION 1.2 Purpose 1. To provide management /support of needed resources for veterinary needs and care of pets and wild animals affected by the emergency event. Coordination of emergency relief assistance /support between local, State, and Federal entities. 2. Provide guidance in dealing with animals and animal related problems caused by an emergency /disaster. 1.3 &M ESF # 17 will identify and meet the veterinary and care needs of animals in the aftermath of a major or catastrophic event. Maintain status of veterinary and hospital service capabilities. Organize the appropriate personnel and identify equipment and resource needs. Animal capture and return to owners (wherever feasible) and collection and disposal of dead animals. 2.1 CONCEPT OF OPERATIONS 2.2 Situation Any type of disaster may significantly affect the local animal population. A veterinary clinic, kennels, and other facilities that house animals may be severely damaged or destroyed. Remaining open facilities will likely be overwhelmed by demands for services. In the interest of public health and safety, the County will identify and attempt to meet the care and emergency needs of animals following emergencies, disasters. Priorities will be directed toward animal care functions after human needs are met. 3 ANIMAL PROTECTION EMERGENCY SUPPORT FUNCTION (ESF) # 17 2.1 Situation (Cont.) Most emergency situations can potentially lead to animal control problems and the need for certain animal services. Emergency operations for animal services will be an extension of their normal duties. However, during widespread, multiple site disasters animal services resources and facilities may be in short supply. Existing mutual aid agreements may be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from State and Federal agencies /organizations. 2.2 Responsibilities ESF 17 will monitor and respond to all animal care and veterinary services being performed in conjunction with emergency operations. It will determine the degree of support required from local, State and Federal resources. ESF 17 will begin mobilization of personnel and equipment, and prepare for activation. Primary and support agencies will work jointly to: • Maintain staffing needs • Prepare s resource list identifying entities responsible for provision of supplies needed to treat and care for injured and sick animals during emergency events • Liaison with the State Agricultural Response Team • Maintain resource inventories • Develop emergency action checklist Send a representative to the EOC 2.3 Role of County EOC When the EOC is activated, the EOC Incident Commander may activate ESF # 17 to coordinate animal control and services activities. Animal control and services personnel will be alerted according to prescribed departmental /agency policy. ESF # 17 will assign the operational priorities for personnel. All personnel will report to their pre- designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency. Pre - designation of duties and responsibilities will facilitate a reduction in response time. 2.4 Field Operations Emergency actions and duties include: • Search for, rescue, evacuate, and shelter animals. • Treat and care for injured and sick animals. • Collect and dispose of dead animals. • Secure and identify lost and stray animals. Emergency Support Function �! T 1 �, L � The Emergency Support Function 18, Monroe County Business Restoration (MCBR) provides, in the aftermath of a major disaster or catastrophic emergency, a rapid recovery of the Monroe County business community and a corresponding reduction in the risk of business failure(s). Through the Monroe County Emergency Management Department, the MCBR Liaison will, as their goal, promote this private - public collaboration initiative with the goal of minimizing the number of businesses that fail to reopen due to a lack of accurate and actionable information during and following an emergency or disaster event. This will be accomplished by encouraging, and providing, where necessary, appropriate private sector educational training opportunities regarding emergency preparedness, response, recovery, and pre- disaster mitigation efforts. Integral to the success of this ESF will be the construction of an ESF 18 specific resource database by which to allow for the identification and solicitation of resources to meet the identified needs necessary for facilitating the commencement of Monroe County's business community's recovery operations. APPENDIX 18 BUSINESS RECOVERY EMERGENCY SUPPORT FUNCTION (ESF) # 18 PRIMARY AGENCIES: Monroe County Emergency Management Department Monroe County Economic Restoration Liaison SUPPORT AGENCIES: 1.0 INTRODUCTION Winn Dixie Stores Blue Green Corporation Habitat for Humanity Dion's Quick Mart Monroe County Health Department American Red Cross Publix Super Market Florida National High Adventure Sea Base Key West Chamber of Commerce Big Pine Key Chamber of Commerce Marathon Chamber of Commerce Islamorada Chamber of Commerce Key Largo Chamber of Commerce Home Depot Office Depot 1.1 Purpose To provide timely and accurate information to the Monroe County business community. Through private- public collaboration, business interests will reduce the risk of failure and realize an expedited return to normal operational levels. Due to participation in all phases of Emergency Management training (preparation, mitigation, response and recovery) the vital and vulnerable business community will reduce the risk of failure thereby providing for a rapid recovery. 1.2 Scope Restoration of private sector economic operation and activities which have been interrupted and damaged due to a major or catastrophic event and to effectively, and expeditiously, coordinate the restoration of economic activity and communications between appropriate local, State and Federal agencies. 2.0 CONCEPT OF OPERATIONS 2.1 Situation A major or catastrophic disaster will cause predictable county -wide economic disruption. Private sector business interests will be disrupted, decimated, and rendered partially, of fully, inoperable. Many local government and private 3 sector designated response personnel will be unable to perform their prescribed emergency preparation or response duties. Restoration of power, water and food, in the immediate disaster area may be unavailable for an indeterminate period of time. A coordinated private- public sector response will be required prior to any public sector actions in order to assure that appropriate disaster assistance begins immediately. 2.2 Responsibilities The ESF 18 Liaison, located in the Primary, or Secondary Emergency Operations Center, will respond to inquiries from the business community regarding current and forecasted county response actions and plans required for the restoration of county wide business operations and continuity. 2.2.1 Preparedness Actions Prior to any disaster declaration, the ESF 18 Monroe County Liaison will; a. Assure that the ESF 18 Resource Database is maintained to accurately reflect: • Current Tourist Development Council "bed count" statistics. • Updated points of contact for recreational and commercial marine interests through the appropriate ESF's in order to make available information regarding safe passage to ports of entry and marinas. • The availability, through the County Chambers of Commerce, of participating businesses, and their inventories, for the purpose of assisting in the recovery process. 2.2.2 Response Actions Coordinate and communicate with ESF 18 members, or the appropriate EOC ESF representatives, to assure the availability of necessary resources and services for anticipated unmet needs. Through evaluation of Initial Damage Assessments size up the potential scope of damages by which to guide and gauge the necessary response activities. ESF 18 Liaison will network with all Chambers of Commerce and Emergency Management to identify business and community leaders, to assist in the expedient dissemination of authorized information, identify unmet needs, engage in a dialog and information exchange, and, in conjunction with the EOC, facilitate Federal, State, and local planning and mutual aid support to enhance disaster recovery efforts. 2.2.3 Recovery Actions a. Coordinate local business resources to meet appropriately identified local community needs. b. Continue to provide information and support to impacted businesses until response activities are concluded or until they can be managed and staffed by the primary incident agency or jurisdictions. M c. Provide information, data, and status reports to the EOC Planning Section. 2.2.4 Mitigation Actions a. Through the Monroe County Emergency Management Department, coordinate with the Florida Division of Emergency Management ESF 18 for the purpose of identifying, collecting, reviewing, and disseminating appropriate disaster preparedness guides that can be tailored to the unique needs, priorities, and requirements of the diverse Monroe County business community. b. Through the Small Business Administration, FEMA, and other appropriate agencies, promote and coordinate educational outreach opportunities for the business community relative to disaster mitigation and assistance programs. c. Become familiar with, and participate in, the Monroe County Local Mitigation Strategy Working Group in order to become more familiar with grant opportunities. d. In order to promote further mitigation efforts and activities, document business community and Monroe County Business Resiliency Coalition "success stories." 5 During emergencies, disasters, the need to establish the responsibility, direction, and control procedures and concept of operations for conducting damage assessment of county government facilities and properties, and unincorporated county residential dwellings. Prepare comprehensive damage assessment report for submission to FEMA. -1- -2- APPENDIX 19 DAMAGE ASSESSMENT EMERGENCY SUPPORT FUNCTION (ESF) #19 PRIMARY AGENCY: Monroe County Growth Management SUPPORT AGENCIES: Monroe County Public Works All County Departments 1.0 INTRODUCTION 1.1 Purpose The purpose of this Appendix is to establish the responsibility, direction and control procedures and concept of operations for conducting damage assessment of county government facilities and properties, and unincorporated county residential dwellings. Prepare comprehensive damage assessment report for submission to FEMA. 1.2 Scope This Appendix is applicable to natural or manmade disasters requiring the commitment of emergency response resources. It is applicable to both, declared and undeclared, emergency operations. Since different disasters cause different types of damage, it is imperative that the damage assessment process begins immediately after the emergency event. 1.3 Situation Disaster conditions are defined as any significant manmade or natural event or emergency condition which requires a coordinated response by local agencies. The severity and magnitude of such events may require State and Federal assistance to augment local response and recovery efforts. 2.0 CONCEPT OF OPERATIONS Conduct initial damage assessment and prepare detailed damage report for submission to the State and FEMA (initially through Emergency Management). 2.1 Responsibilities Coordination of damage assessment team's personnel deployment out to the field to perform the assigned assessment tasks. Direct damage assessment functions and collection of all relevant data. 2.2 Maintain detailed contact information for all damage assessment personnel that would need to be activated immediately after the emergency event. 2.3 Continue, on continuous basis, open communications with all departments that would be part of the damage assessment team. -3-