Item G12BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20, 2013 Division: Emereency Services
PREVIOUS RELEVANT BOCC ACTION:
There has been no previous relevant BOCC Action relative to this item.
CONTRACT/AGREEMIENT CHANGES:
This is a new Memorandum of Understanding between Miami Dade County and Monroe County.
STiV F7, =4(- ff1 'E4 NDATIONS:
Approval
DIFFERENTIAL OF LOCAL PREFERENCE: NA
11 1
AGENDAITEM#
Total Dollar Value of Contract: $
Budgeted? YesM No R Account Codes-
County Match: $
Estimated Ongoing Costs: $_jZ
(Not included in dollar value above) ,
Current Year Portion: $
- -
______
ADDITIONAL COSTS
Date In
Division Director
Yesn No
Fivid LIGIMN KEN FOWIMMIA
U. Monroe County needs a place to shelter pets and their owners in the event • a disaster tha!
-equires an evacuation • its residents; and
• M-11-Tal-W-H M.,
12 *01 k (1-1
••' •• MWO 1=0 IRITZI&TF9 =e a MoreF111111M I
UT-Me reai pro ertri! reef — , TOMI, t JJ.Lb.), commonq Kno7w
as the Miami-Dade County Fair Expo (the "Premises"). The E. Darwin Fuchs Pavilion is one of the
buildings at the Premises.
2. Miami-Da•e County Fair & Exposition, Inc. ("FAIR"), is a private non-profit corporation organized
under Section 50110�3!, of the Internal Revenue Code and Cha*'ter 616 Florida Statutes, and is a tenant
if the Premises under that certain amended and restated lease agreement dated August 1, 1995, as
2men•e• from time to time.
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This is a working document which is intended to facilitate multi-agency sheltering coordination efforts
I
When a Local State of Emergency is declared for Monroe County, the E. Darwin Fuchs Pavilion shall be
used, as a shelter, for MONROE COUNTY'S evacuees travelling with their owned pets. Monroe County
residents traveling without pets will be directed, by Monroe County, to a separate facility designated as
[MR(MINT-WIMM =_
MIAMI-DADE COUNTY's and the FAIR's assistance. as outlined ix
When a Local State of Emergency is declared and evacuations ordered by both Monroe County and
Dade and Monroe Counties; with Miami-Dade County taking the lead in its management and
coordination.
provided that adequate notice (at least 90 days) is given to allow for input by all parties.
MUM groTnM"AT)TiTJMT- Loll nr; t-a-1— I tApos ion, at
10901 SW 24th Street, Miami, is a site capable of supporting the sheltering of Monroe County's
evacuating household pets and their owners.
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jointly housed in the pavilion's 4•,000-square foot area.
Additionally, notification will be made to the designated Points of Contact, no less than 4 hours prior
the anticipated issuance of an out-of-county evacuation order, through direct telephone
communication. i
pursuant to this Agreement, shall be made to the Director of Miami-Dade County's Office of Emergency
Management. Upon evaluation of the request, Monroe County Emergency Management shall enter the
request for mutual aid support into the Florida Division of Emergency Management's resource request
• 1 =I.
Miami-Da•e County Animal Services Department
Alex, Muhoz, Director
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• (305) 418-7128 - C: (786) 295-5402
Miami- Dade County Office of Emergency Management
Curt Sommerhoff, Director
Curt.sornmerhoff
• (305) 468-5403 - C: (786) 863-9350
Miami-Da•e County Office of Emergency Management
Loubert "Lou" Alexis, Emergency Management Coordinator
Loube M!
• (305) 468-5427 - C: (305) 496-5179
Miami-Dade County Animal Services Department
Virginia Diaz, Chief, Administrative Services & Collections
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• (305) 418-7151 - C: (305) 219-1117
Monroe County Emergency Management
Irene Toner, Director
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jLM,grILog.
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q_y
0: (305) 289-6065 - C: (305) 797-1305
Monroe County Emergency Management
John Scott, Shelter Manager
sco monroecoun
• (305) 289-6012 - C: (305) 797-1167
Miami-Dade County Fair & Exposition, Inc.
Jay Baum, Senior Vice President
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• (786) 315-5118 - C: (786) 586-8800
Miami-Dade County Fair & Exposition, Inc,
Julio Ramos, V.P. of Operations
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• (786)-315-5357 — C: (786) 586-8801
All parties will provide updated contact information • April 30 of each year. Such contacts lists will be
distributed • Monroe County Emergency Management.
Payment or Invoicing is to be directed to the following entities:
VIPT-rio
Budget & Finance
7401 NW 74 Street
Miami, FL 33166
Attention: Virginia C. Diaz
0 Monroe County Emergency Management Departme
490 63rd Street, Ocean I
Suite #150
Marathon, FL 33050
Attention: Director Irene Toner
Miami-Dade County Fair and Exposition
10901 Coral Way
Miami, FL 33165
Attention: Senior Vice President JaM Baum
11 1 ;;;; I e MnM9I75MtM11MrdTe M, -
Dade Countv Animal Services Denartment designee, and the FAIR-&-
Fuchs Pavilion to conduct a walk-through to review the condition of all utilized shelter areas. Any
damage observed will be noted • the Preliminary Damage Assessment Form (Appendix A).
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( Review requests for use • the E. Darwin Fuchs Pavilion as entered into the State's trackin,
s% I
,tstem, EM Constellation, following direct notification b% n v anai
t Monroe CountM EmeLqg_.L__M_
(2) Support the Miami-Dade County Animal Services Department in their actions, as specified in this
agreement, to aid Monroe County pet sheltering operations.
VJ r-1 trJ-A:4 I I ITIN 1 =41
( Notify the parties • the intent to utilize the E. Darwin Fuchs Pavilion for pet sheltering when
to Miami-Dade County is made.
(2) Coordinate with the Miami-Dade County's Of • Emergency Management, any press releases
:elated to shelted or 1 s %witW pets. ade_CMUT�Ly,: n-dar to
Mis V
(8) Maintain a Monroe County representative on-site until all evacuees and pets have left the E.
Darwin Fuchs Pavilion, all sheltering resources have been removed from site, and waIk-1hrx0_Lx,,�wml
been completed to the satisfaction of the FAIR.
(9) In concert with the FAIR, the Miami-Dade County Animal Services Department, and the Monro(f-
County Shelter Manager and staff, will secure the closure of the E. Darwin Fuchs Pavilion facility.
(10) Reimburse MIAMI-DADE COUNTY, for all services in support of Monroe County PFEC efforts.
Prompt Payment Act.
(11) Reimburse the FAIR, for use of the E. Darwin Fuchs Pavilion facility and its associated expenses.
Reimbursement to the Fair shall be made in accordance with Florida Local Governments Prompt
Payment Act.
(12) Monroe County agrees to promptly reimburse MIAMI-DADE COUNTY and the FAIR for any
this Memorandum of Understanding in accordance with Florida Local Governments Prompt Payment
,4,ct.
0. •
standard format in line with the State Wide Mutual Aid Agreement.
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Attest: Amy Heavilin, Clerk
R-T-I"P M-
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TO
Robert P. Ho
i
Pre Event Assessment Post Event Assessment
(Documentation of Building Survey Completed immediately prior (Documentation of Building Survey Completed immediately prior
• the Sheltering ••ening.) to the Sheltering closed.)
•
M
I Name of Building Name of Building
i Representative or designee: Representative or designee.]
Name of Shelter Unit Name of Shelter Unit
Leader or Designee: Leader or Designee:
'4�-
Area Of Shelter
Notes: (Document
any obvious areas normal wear
Area of Shelter
Notes: (Document any areas of Damage)
and tear, as well as
any areas of Damage)
Sheltering Room
Sheltering Room
ID#:
ID#:
Sheltering Room
ID#:
Sheltering Room
ID#: