Item G21BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20, 2013
Division: {}MB
Department: Grants Administration
Staff Person: Laura deLoach-Hartle
Ext:4482
AGENDA ITEM WORDING: Authorization for the Mayor tn execute a Memorandum of
Understanding with Be The Change of the Florida Keys for the Monroe Youth
Challenge Anti-Bullying and Violence Prevention program, for the period from Oct 1,
2O13 through Sept ]O, 2014.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. Substance Abuse Policy Advisory Board (SAPA8) reviews
proposals and makes recommendations to BOCC for local funding of programs.
PREVIOUS RELEVANT BOCCACTION: Approval to apply for grant funds given atJuly
2013 meeting. Certificate of Acceptance for Sub-grant Award from FDLE is also on
the agenda for this meeting.
C{}NTRACT/AGREEMENTCHANGES: None.
STAFF RECOMMENDATION: Approval
TOTAL COST: $28,543 Indirect Cost:
COST TO COUNTY: $0
BUDGETED: Yes 0 No F�
SOURCE OFFUNDS: Federal funds passed
through FDLE
DIFFERENTIAL OF LOCAL PREFERENCE:
DISPOSITION: - AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Be the Change nfThe Effective Date: 10/01/13
Florida Keys, Inc. Expiration Date: 09/30/14
Contract Purpose/Description: Funds are provided through an FDLE AoneenOentfor 8eThe
�
Change Monroe Youth Challenge Anti-Bullying and Violence Prevention ~
Contract Manaqer: Laura.deLoach-Hartle 4482 OMB/Grants Admin.
for BOCC meeting on 11/20/13 Agenda Deadline: 11/05/13
CONTRACT COSTS
Total Dollar Value ofContract: $28,543 Current Year Portion:
Budgeted? Yes X No Account Codes: 125-06055-530490-GG1
Grant: $28,543
-
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Changes
Date Out
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ED 1 1TARD BYRNE MEMORIAL PROGRAM
AGREEWIEVT
THIS AGREEMENT is made and entered into this 20th day of November, 2013, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and Be the Change
of the Florida Keys, Inc., hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement the Be the Change
Monroe Youth Challenge Anti - Bullying and Violence Prevention Program to provide violence
prevention and education services to student; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Assistance
Grant funds to the AGENCY in accordance with the COUNTY's application for the Edward Byrne
Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2013 through September
30, 2014, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all provisions,
as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub -grant Award,
attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $28,543. All
funds shall be distributed and expended in accordance with the Project Budget Narrative as
outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub -grant Award Certificate and Application" and all laws, rules and regulations
relating thereto are incorporated by reference (Attachment C).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed a
quarterly performance report not later than 7 days after the end of each quarter. The
quarterly performance reports must include a response to all objectives included in your project,
as described in the Performance section in the grant agreement. A detailed narrative, reflecting
on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY
shall render to the COUNTY, monthly itemized invoices, not later than 30 days after the
end of each month, properly dated, describing the services rendered, the cost of the services,
and all other information required. The original invoice shall be sent to:
Grants Administrator
11OO Simonton Street
Key West, FL 33040
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(b) Payment shall be made after review and approval by the COUNTY within thirty
(c) The County shall only reimburse subject to the funded amounts below, those
reimbursable expenses which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment — Expense Reimbursement
Requirements. Evidence of payment by the PROVIDER shall be in the form of letter,
summarizing the expenses with supporting documentation attached. The letter should contain a
notarized certification statement. An example of reimbursement request cover letter is
included as Attachment 8.
6. TERMINATION - This Agreement may be terminated b par�/atany time, with or without cause, upon not less than thirty (]O) days written notice ' de|ivened to the other
party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
7. ACCESSTOFINANCIALRECDRDS - TheAGENCYshaUnnaintainapprophahe
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the A incorporated in
Section 4 of this Agreement. ~
K AUDIT - TheAGENCYshaUsubrnittotheCOUNTYanauditneportcovehngthe
term of this Agreement, within one-hundred twenty (120) days following the Agreement's lapse
or early termination and shall also comply with all provisions visinns ofthe Agreement incorporated in
Section 4of this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator MarkTndaro, President of the Board
1100 Simonton Street 8e the Change nfthe Florida Keys, Inc.
Key West, FL 33040 5800 Overseas Hwy, Gu|fside Plaza #h
Marathon, FL]]O5O
Either of the parties may change, by written notice as provided above, the addresses or persons
for receipt ufnotices,
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to a||ovv for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to
pay for any services provided by the AGENCY after the AGENCY has received notice of
termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant
to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations
pertaining to, or regulating the provision of, such services, including those now in effect and
hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida
and Article 1 of the United States Constitution, which provide that no revenue of the state or any
political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious
denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances,
rules, or regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of
material breach, it will have thirty days in order to cure the material breach of the contract. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall
assign this Agreement or any interest under this Agreement, or subcontract any of its obligations
under this Agreement, without the written consent of the other.
13. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law or by the COUNTY.
14. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend
the COUNTY, its commissioners, officers, employees, and agents against any and all claims,
losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related to the
provision of services hereunder by the AGENCY.
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: AMY HEAVILIN, Clerk
By:
Deputy Clerk
Witness
Witness
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
ATTACHMENT
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and Community-Based
Organizations, county travelers, and contractual parties who have reimbursable expenses
associated with Monroe County business. These guidelines, as they relate ho travel, are from the
Monroe County Code of Ordinances and State laws and regulations.
A cover letter (see Attachment 8) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organization's contract with the Monroe
County Board of County Commissioners and will not be submitted for reimbursement to any
other funding source."
Invoices should be billed tn the contracting agency. Third party payments will not beconsidered
for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered all inclusive. The Clerk's Finance Departrnentnesen/es
the right to review reimbursement requests on an individual basis. Any questions regarding
these guidelines should be directed to 305-292-]5]4.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not considered
reimbursable expenditures unless appropriate payroll journals for the charging department are
attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is needed. If
a Payroll Journal is provided, it should include: dates, employee name, salary or hourly rate,
total hours worked, withholding information and paid payroll taxes, check number and check
amount. If Payroll Journal is not provided, the following information must be provided: pay
period, check amount, check number, date, payee, support for applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are not
allowable expenses,
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement. The
log must define the date, number of copies made, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice and
a sample of the finished product are required.
Supplies, Servi etc.
For supplies or services ordered, a vendor invoice is required.
TeUeOax, Fax, etc,
Ahax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller, the
telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel
Expenses. Travel reimbursement requests must be submitted and will be paid in accordance
with Monroe County Code of Ordinances and State laws and regulations. Credit card statements
are not acceptable documentation for reimbursement. If attending a conference or meeting a
copy of the agenda is needed. Airfare reimbursement requires the original passenger receipt
portion of the airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto
rental reimbursement requires the vendor invoice. Fuel purchases should be documented with
paid receipts. Taxis are not reimbursed if taken to arrive at a departure point: for example,
taking a taxi from one's residence to the airport for a business trip is not reimbursable. Parking
is considered a reimbursable travel expense at the destination. Airport parking during a
business trip isnot.
A detailed list of charges is required on the lodging invoice. Balance due must be zero. Room
must be registered and paid for by traveler. The County will only reimburse the actual room and
related bed tax. Room service, movies, and personal telephone calls are not allowable
expenses.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY ofthe Monroe County Code of Ordinances. An odometer reading
must be included on the state travel voucher for vicinity travel. Mileage is not allowed from a
residence or office to a point of departure. For example, driving from one's home to the airport
fora business trip is not reimbursable expense.
Meal reimbursement shall be at the rates established by ARTICLE XXVl,TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY nfthe Monroe County Code of Ordinances. Meal guidelines state
that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and end after 2
p.m. for lunch reimbursement, and before 6 p.m. and end after p.m. for dinner
reimbursement.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the oontraot), contributions, depreciation expenses (un|ess
specifically included in the contract), ente �ainrnent expenses, fundraising, non-sufficient check
charges, penalties and fines.
ATTACHMENT
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
5OO Whitehead Street
Key West, FL33O4O
The following is a summary of the expenses for (Organization name) for the time period
of to
Check#
Payee Reason
Amount
101
Company Rent
$X,XXX.XX
102
Company Utilities
XXX.XX
104
Employee P/Rending 05/14/01
XXX.XX
105
Employee 8 P/Rending 05/28/01
XXX.XX
(Al
` '
Total
$ X,XXX.XX
(B)
Total prior payments
$X,XXX.XX
(C)
Total requested and paid (A+ 8)
$X,XXX.XX
(D\
` ^
Total contract
$X,XXX.XX
Balance of contract /DC\
X,XXX.XX
I certify that the above checks have been submitted to the vendors as noted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
these expenses are in compliance with this organization's contract with the Monroe County
Board of County Commissioners and will not be submitted for reimbursement to any other
funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20 __
by who is personally known bnme.
Notary Stamp
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 289 -6039 Ext:
Fax:
305 - 872 -9195
Email:
neugent- george @monroecounty - fl.gov
Chief Financial Officer
Name:
Amy Heavilin
Title:
Clerk of Court
Address:
500 Whitehead Street
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 295 -3130 Ext:
Fax:
Email: aheavilin @ monroe - clerk.com
Attachment C
Application Ref # 2014 -JAGC -2348 Section #1 Page 1 of 2
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Chief Official
Name: George Neugent
Title:
Mayor
Address:
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 289 -6039 Ext:
Fax:
305 - 872 -9195
Email: neugent- george @monroecounty - fl.gov
Project Director
Name: Laura Deloach- Hartle
Title:
Senior Administrator- Grants & Special Projects
Address:
1100 Simonton Street
Room 2 -285
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 292 -4482 Ext:
Fax:
Email: deloachhartle -laura @monroecounty - fl.gov
Application Ref # 2014 -JAGC -2348 Section #1 Page 2 of 2
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project Information
Project Title:
Subgrant Recipient:
Implementing Agency:
Project Start Date:
Problem Identification
BE THE CHANGE: MONROE YOUTH CHALLENGE ANTI - BULLYING
AND VIOLENCE PREVENTION
Monroe County Board of Commissioners
Monroe County Board of Commissioners
10/1/2013 End Date: 9/30/2014
Monroe County, like most of the country, has seen a rising number of students feeling isolated,
distraught and hopeless due to being teased and bullying in our schools and within community - a
problem that social networking has exasperated. Suicide, cutting, truancy and use of drugs and
alcohol are seen as last resort solutions for our youth. BTC has taken the lead on this effort and
our programming is more necessary than ever.
Monroe County has relied on the school system and BTC to provide programming and
experiences to increase protective factors and decrease risk factors for youth. Unfortunately both
agencies will experience significant and unprecedented financial cuts impacting the delivery of
these programs:
-The County School system has eliminated the role of School Safety Administrator who previously
organized school -based prevention programs.
- Safe and Drug Free Schools funding has been eliminated and the Federal funds are only being
funneled to large -metro areas.
- Florida Learn and Serve was defunded nationally ? the School system and BTC partnered as
recipients in this grant since 2005.
- BTC will no longer receive the Education Consortium Grant funded since 2004
- BTC previously received a 20% cut from Monroe County on the HSAB grant
b. Problem Significance: Why is this problem significant to the applicant? Identify who is affected
by the problem including the specific types of individuals who contribute to and /or who are
negatively affected by the problem.
The philosophy that BTC utilizes when developing programming is that all youth are at risk of
making poor decisions and deserve the support of a caring community. We support all youth ages
0 -20 and their parents with a focus on those who exhibit the need for help in self- development or
who exhibit risky behavior. Every youth in the county is encouraged to participate in our programs.
Certain stages in a child's life are specifically targeted, such as the transition age of 8 -9 grade
where it is documented that students are at a greater risk of feeling isolated and may resort to
risky behaviors to "fit -in ". At this age they are also at a greater risk of being bullied. We also target
children 0-4 and their parents because we recognize the importance of early child development,
the intense importance of their parenting, and how these elements will support school readiness.
Project Summary (Scope of Work)
Significance to the Community - BTC provides essential, asset building activities for youth in our
community. The main focuses for this project will be the following three initiatives.
1. BTC Playgroups - BTC will provide weekly public playgroups in two at -risk neighborhoods.
Monroe is a transient culture and these playgroups meet the needs of parents, children, schools,
and the community. Because they are held in common areas every week and are free, they attract
mothers with children from birth to school age where they easily and quickly build trusting
relationships. Through these relationships,
Application Ref # 2014 -JAGC -2348 Section #2 Page 1 of 3
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County
information is transferred from community-based initiatives to population groups who do not
readily engage with public agencies or utilize services.
2. Middle School Programming - Prevention and transition programs will be devised specifically
for middle school youth and target the immediate needs of that population. Middle School years
one often the turning point for youth. Many students drop out ofschool shortly after ninth grade. /\
spike in discipline incidents occur in the Gth-Sth grade years. BTC believes targeting this age
group will provide the youth support to avoid risky behavior. Most programs are designed byhigh
school students who have benefited from BTC'o Leadership programs.
3 High School - 3. High School signature programs such as Challenge Day will be the catalyst to
involve youth from all vva|ko of life to serve ao"Red Shirts" for BTC/BTC. These youth will mentor
the middle school and elementary school students /n the community and will actively take part in
leadership opportunities and service learning.
App Ref # 201 �
Contract 2014
Rule Reference 1,o-a00mooJg-0nokrv ocmuc znno
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and /or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and /or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N /A.
Answer: N/A
Application Ket # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #2 Page 3 of 3
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: A - Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Community Service
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: County -Wide
Activity Description
Activity: Community Leader Meetings
Target Group: Community Leaders
Geographic Area: Rural
Location Type: County -Wide
Activity Description
Activity: Media Information
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: County -Wide
Address(es) :
Big Pine academy
30220 Overseas Hwy
Big Pine Key, FL 33043
Coral Shores High School
89901 Overseas Highway
Tavernier, FL 33070
Horance OBryant Middle School
1105 Leon Street
Key West, FL 33040
Application Ref # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #3 Page 1 of 8
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Key Largo School
104801 Overseas
Key Largo, FL 33037
Key West High School
2100 Flagler Ave.
Key West, FL 33040
Kirk of the Keys
8877 Overseas hwy.
Marathon , FL 33050
Marathon High School
350 Sombrero Beach Rd
Marathon , FL 33050
Marathon Middle School
350 Sombrero Beach Rd.
Marathon , FL 33050
Monroe Youth Challenge
4800 Overseas Highway
Suite #6
Marathon , FL 33050
Plantation Key School
100 Lake Rd.
Tavernier, FL 33070
Roth Building
50 Highpoint Road
Tavernier, FL 33070
Sigsbee Charter School
939 Felton Rd
Key West, FL 33040
St. Columba Church
451 52nd Street Gulf
Marathon , FL 33050
Stanley Switlik School
3400 Overseas Highway
Marathon , FL 33050
Application Ket # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #3 Page 2 of 8
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Sugarloaf School
225 Crane Blvd.
Sugarloaf Key , FL 33042
Treasure Village Montessori
86731 Overseas Hwy
(MM86.7)
Islamorada , FL 33036
Activity Description
Activity: Mentoring
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: County -Wide
Activity Description
Activity: Other
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: County -Wide
Activity Questions:
Question: Please provide the type of activity.
Answer: Parenting Classes
Activity Description
Activity: Drug Free Events
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: County -Wide
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG - funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500- character limit]
Application Ref # 2014 -JAGC -2348 Section #3 Page 3 of 8
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: BTC /MYC will provide violence prevention programming to middle /high school
students. This will occur through Challenge Day, school assemblies, after - school
clubs, leadership classes, educational workshops and field trips. MYC will support
the development of youth prior to school through educational playgroups. This will
support parents through training to be effective, nurturing, teaching them to raise
their children in safe homes. Babies will experience active play encouraging school
readiness.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)? An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: PE - Prevention and Education: Includes activities where individuals are
served, directly or indirectly. Activities may include one -time events,
services, or events and services that occur on a continual basis.
Activity Description
Activity: Prevention and Education
Target Group: Prevention and Education
Geographic Area: Rural
Location Type: School District
Objectives and Measures
Objective: PE1 - Report on JAG funding allocated for prevention and education
Measure: Part 1
How much JAG funding has been allocated for Prevention and Education? Please
report in dollars ($).
Application Ref # 2014 - JAGC -2348 Section #3 Page 4 of 8
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: 28543
Objective: PE2 - Provide prevention or education programs
Measure: Part 1
How many prevention or education programs will you implement?
Goal: 6
Measure: Part 2
Of the prevention or education programs to be implemented, how many will be
substance abuse prevention or education programs?
Goal: 3
Measure: Part 3
What types of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti -gang, Anti -drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED, Housing, Job Skills, Mental Health, Mentoring, Pro - social, Substance Abuse,
Truancy, Vocational, Other. Do not select other if your item fits into any of the
categories above. If other, state "other" and specify.
Goal: Parenting, High School Prevention and Leadership Building, Mentoring, Middle
School Prevention, Elementary Pro - Social programming, Truancy Prevention
Objective: PE3 - Serve participants in ongoing programs
Measure: Part 1
How many participants will the program serve? Please report the number of
participants for ongoing programs and not one -time events.
Goal: 1800
Objective: PE4 - Develop prevention or education program materials
Measure: Part 1
How many types of prevention or education program materials will be developed?
Please report the number of distinct types of materials developed. In your response,
please list all that apply and the number of each from the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E- mails;
Webinars;
Websites;
Web -based presentations;
Other. Do not select other if your item fits into any of the categories above. If other,
state "other" and specify.
Application Ref # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #3 Page 5 of 8
Rule Reference 11 D4006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: Newsletters with parenting information, Social Messaging for our youth on websites,
Youth created presentation on anti - bullying and violence prevention.
Measure: Part 2
Of the prevention or education program materials to be developed, how many types
will be related to substance abuse? Please report the number of distinct types of
materials to be developed. In your response, please list all that apply and the number
of each from the following choices:
How many types of prevention or education program materials have been developed
during the reporting period? Please report the number of distinct types of materials
developed. In your response, please list all that apply and the number of each from
the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E- mails;
Webinars;
Websites;
Web -based presentations;
Other. Do not select other if your item fits into any of the categories above. If other,
state "other" and specify.
Goal: 1 Newsletter to support Spring Programming
Measure: Part 3
How many educational activities and materials will be disseminated? Please report
the total number of materials to be distributed (not the number of copies), such as
brochures, pamphlets, and posters.
Goal: 5
Measure: Part 4
Where will the materials be disseminated? In your response, please list all that apply
from the following choices:
Events Targeting Youth and Teens,
Government Agencies,
Schools,
Youth Groups,
Other. Do not select other if your item fits into any of the categories above. If other,
state "other" and specify.
Goal: Schools, Youth Groups, Parents, Churches, Festivals (i.e. Seafood and Children's
Day, etc.)
Measure: Part 5
What other prevention - related or educational media will be used to disseminate
prevention and education information? In your response, please list all that apply
from the following choices:
Listserv,
Radio (Advertisements or Program Specials),
Application Ref # 2014 -JAGC -2348 Section #3 Page 6 of 8
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Application Ref # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #3 Page 7 of 8
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: n/a
Question: If "other" was selected for location type, please describe.
Answer: n/a
Application Ref # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #3 Page 8 of 8
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency ?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category
Federal
Match
T otal
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$28,543.00
$0.00
$28,543.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$28,543.00
$0.00
$28,543.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2014 -JAGC -2348 Section #4 Page 1 of 3
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Playgroup Leaders $4,400
$20 per hour X 220 hours
Administrative Support for Prevention Program $2,800
$20 per hour X 140 hours
Total Units of service 1427.15 Hours
CONTRACT: Monroe County will execute a contract with Be The Change Inc. for the Monroe
Youth Challenge Program for the period of October 1, 2013 through September 30, 2014. A copy
of the contract will be sent to FDLE.
Application Ref # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #4 Page 2 of 3
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Contractual Services:
Prevention Activity Coordinator
&After School Club Leaders $21,343
$20 per hour X 1067.15 hours
Playgroup Leaders $4,400
$20 per hour X 220 hours
Administrative Support for Prevention Program $2,800
$20 per hour X 140 hours
Total Units of service 1427.15 Hours
Unit Cost: $20
Total: $28,543
Application Ref # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #4 Page 3 of 3
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Insert Standard Conditions Page here.
Application Ref # 2014 -JAGC -2348 Section #5 Page 1 of
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Signature:
Typed Name and Title:
Date:
Typed Name of Subgrant Recipient:
Signature:
Typed Name and Title:
Date:
Signature:
Typed Name and Title:
Date:
Application Ref # 2014 -JAGC -2348
Contract 2014 - JAGC - MONR -4 -E5 -185
Section #6 Page 1 of 1
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Typed Name of Implementing Agency:
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
i
Insert Certifications and Authorizations here.
Application Ref # 2014 -JAGC -2348 Section #7 Page 1 of 1
Contract 2014 - JAGC - MONR -4 -E5 -185
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
ATTACHMENT D
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list."
ATTACHMENT E
SWORN STATEMENT UNDER ORDINANCE NO. 10 -1990
MONROE COUNTY FLORIDA
ETHICS CLAUSE
warrants that he /it has not employed, retained
or otherwise had act on his /its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10 -1990 or any County officer or employee in violation of Section 3
of Ordinance No. 10 -1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
•
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
signature (name of individual
My commission expires:
who, after first being sworn by me, affixe d
signing) in the space provided above on this
20
his /her
day of
ATTACHMENT F
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations
3. Gives each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to,
any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States
or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Makes a good faith effort to continue to maintain a drug -free workplace through implementation of
this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
a •
(Signature of Respondent)
Date
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of individual
signing) affixed his /her signature in the space provided above on this
day of
My commission expires:
Notary Public