Item G25BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Data: November 20 2013 Division: {}MB
Bulk Item: Yes No[1 Department: Grants Administration
Staff Person: Laura deLoach-Hartle
Ent: _44{2
AGENDA ITEM WORDING: Authorization for the Mayor to execute a Memorandum of
Understanding with United States Fellowship of Florida, Inc., d/b/a Heron-Peacock
Supported Living: Supportive Housing to Prevent Recidivism of Adults with Mental
Illness EkSubstance Abuse Program, for the period from Oct 1 2013 through Sept
30, 2014.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. Substance Abuse Policy Advisory Board (SAPAB) reviews
proposals and makes recommendations to BC>CCfor local funding of pn]grarns.
PREVIOUS RELEVANT BC>CC ACTION: Approval to apply for grant funds was given at
the July 2013 meeting. Certificate of Acceptance for Sub-grant Award from FOLE is
also on the agenda for this meeting.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATION: Approval
TOTAL COST: $18 Indirect Cost:
COST TO COUNTY: $0
SOURCE OF FUNDS: F�l[E
DIFFERENTIAL OF LOCAL PREFERENCE:
DISPOSITION: AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
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Contract with: United States Fellowship Effective Date: 10/01/13
of Florida, Inc, d/b/a Heron Peacock
Supported Living
Expiration Date: 09/30/14
Contract Purpose/Description: Funds provided through FOL£ Agreement for the Supportive
Housing to Prevent Recidivism of Adults with Mental Illness & Substance Abuse Program.
Contract Manager: 4482
|
(Name) (Ext.) (Department)
[ for BOCC meeting on 11/20/13
encla Deadline: 1
CONTRACT COSTS
Total Dollar Value of Contract: $18,780 Current Year Portion: $18,780
Budgeted? Yes X No Account Codes: 125
Grant: $18,780
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Date Out
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Date In
Division Director
Risk Management
O.M.8./Pu-cing
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County Attorney 00
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EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 20th day of November, 2013, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and
United States Fellowship of Florida, Inc., d /b /a Heron - Peacock Supported Living hereinafter
referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement the Heron - Peacock
Supported Living's Recidivism Prevention for Adults with Mental Illness and Substance
Abuse program; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2013 through
September 30, 2014, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub -
grant Award, attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$18,780. All funds shall be distributed and expended in accordance with the Project Budget
Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub -grant Award Certificate and Application" and all laws, rules and
regulations relating thereto are incorporated by reference (Attachment C).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed a
quarterly performance report not later than 7 days after the end of each quarter,
The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed
narrative, ref on accomplishments, challenges, etc. is required as part of this
quarterly report, The AGENCY shall render to the COUNTY, monthly itemized invoices,
not later than 30 days after the end of each month, properly dated, describing the
services rendered, the cost of the services, and all other information required. The original
invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(b) Payment shall be made after review and approval by the COUNTY within thirty
(c) The County shall only reimburse subject to the funded amounts below, those
reimbursable expenses which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment A - Expense
Reimbursement Requirements. Evidence of payment by the PROVIDER shall be in the form
of letter, summarizing the expenses with supporting documentation attached. The letter
should contain a notarized certification statement. An example of reimbursement request
cover letter is included as Attachment B.
G. TERMINATION - ThisAoreernent may be terminated b party at any
time, with or without cause, upon not less than thirty �/ (]O\ days written n notice delivered to
the other party. The COUN[�'shall not be obligated 'pa' for any services provided by the
AGENCY after the AGENCY has received notice of termination.
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7. ACCESSTOFINANCIALRECORDS - TheAGENCYshaUrnaintainappnophate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the A
incorporated in Section 4 of this Agreement. ~
8. AUDDF - TheAGENCYshaUsubrnittotheCOUNTYanauditreportcovehngthe
term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
9. NOTICES - Whenever either party desires togive notice unto the other, it
must be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Richard Casey, Jr., Executive Director
1100 Simonton Street Heron-Peacock Supported Living
Key West, FL 33040 67 Coco Plum Drive
Marathon, FL33O5O
Either ofthe parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be
terminated immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail to the AGENCY at its address specified above. The COUNTY
shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice of termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS- In providing all services
pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political Subdivision shall be utilized, directly or indirectly, in aid
of any church, sect or religious denomination or in aid of any sectarian institution. Any
violation of said statutes, ordinances, rules, or regulations shall constitute a material breach
of this Agreement immediately upon delivery of written notice of termination to the
AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order
to cure the material breach of the contract. If, after thirty (�O\ days, the breach has not
been cured, the contract will automatically be terminated.
` '
12. ASBIGNMENTSANDSUBCONTRACTING - NeitherpartytothieAoraement
shall assign this Aorearnentor any interest under this Aoreennent,orsubcontract any ofits
ob|igadonSunder this Agreernent,vvithoutthe vvritten - nsentof the other.
13. EMPLOYEESTATUS — TheAGENCYis an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law orby the COUNTY.
14. INDEMNIFICATION - TheAGENCYagreesto hold harmless, indemnify, and
defend the COUNTY, its cornrnissioners,officers, ernp|oyees,and agents against a'/ " anda||
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising f'` rn or
related to the provision of services hereunder by the AGENCY. '
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL)
ATTEST: AMY HEAVILI0,Clerk
BOARD OF COUNTY COMMISSIONERS
OFMONROE COUNTY, FLORIDA
By'
' By: Deputy Clerk
United States Fellowship of Florida, Inc.,
d /b /a Heron - Peacock Supported Living
Witness
Witness
Zz
Title:
ATTACHMENT
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and Community-
Based Organizations, county travelers, and contractual parties who have reimbursable
expenses associated with Monroe County business. These guidelines, as they relate to
travel, are from the Monroe County Code of Ordinances and State laws and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organization's contract with the
Monroe County Board of County Commissioners and will not be submitted for
reimbursement to any other funding source."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
montract. This document should not be considered all inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the changing
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and paid payroll taxes, check
number and check amount. If Payroll Journal is not provided, the following information
must be provided' pay period check check number, d t
. ' , date, payee, support for
applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc,
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reinnbursennant
The log must define the date, number of copies made, source document, purpose, and '
recipient, A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
7[eUefax, Fax, etc.
Afax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel reimbursement requests must be submitted and will be paid in
accordance with Monroe County Code of Ordinances and State laws and regulations. Credit
card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda isneeded. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point/ for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for bytraveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Mileage reimbursement shall beatthe rate established by ARTICLE XXVI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY ofthe Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport fora business trip is not a reimbursable expense.
Meal reimbursement shall beatthe rates established by ARTICLE XXVI,TRAVEL, PER DIEM
MEALS, AND MILEAGE PC>LICYofthe Monroe County Code of Ordinances. Meal guidelines
'
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after p.rn for dinner
reimbursement. '
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depredation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non-sufficient
check charges, penalties and fines.
ATTACHMENT
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
The following is a summary of the expenses for (Organization name) for the time period of
to
Check#
Payee Reason
Amount
101
Company Rent
¢X,XXX.XX
102
Company Utilities
XXX.XX
104
Employee p/R ending O5/14/O1
XXX.XX
105
Employee B P/Rending 05/28/01
XXX.XX
(A)
Total
$ X,XXX.XX
(B)
Total prior payments
$X,XXX.XX
(C)
Tota| requested and paid (Af B)
�X,XXX.XX
/[}}
. '
Total contract
'
�X,XXX.XX
Balance of contract (D C\
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I certify that the above checks have been submitted to the vendors aenoted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
these expenses are in compliance with this organization's contract with the Monroe County
Board of County Commissioners and will not be submitted for reimbursement to any other
funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this of 20 __
by who is personally known tome.
Notary Stamp
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title:
Mayor
Address:
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 289 -6039 Ext:
Fax:
305 - 872 -9195
Email: neugent- george @monroecounty -fl.gov
Chief Financial Officer
Name:
Amy Heavilin
Title:
Clerk of Court
Address:
500 Whitehead Street
City:
Key West
State: FL Zip: 33040 -3110
Phone: 305 - 295 -3130 Ext:
Fax:
Email: aheavilin @monroe- clerk.com
Attachment C
Application Ftet # 2014 -JAGC -2347 Section #1 Page 1 of 2
Contract 2014 - JAGC - MONR -3 -E5 -188
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title:
Mayor
Address:
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 289 -6039 Ext:
Fax:
305 - 872 -9195
Email: neugent- george @monroecounty - fl.gov
Project Director
Name: Laura Deloach -Hartle
Title: Senior Administrator- Grants & Special Projects
Address: 1100 Simonton Street
Email: deloachhartle -laura @monroecounty -fl.gov
Application Het # 2014 -JAGC -2347 Section #1 Page 2 of 2
Contract 2014 - JAGC - MONR -3 -E5 -188
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Room 2 -285
City:
Key West
State:
FL Zip: 33040 -3110
Phone:
305 - 292 -4482 Ext:
Fax:
Email: deloachhartle -laura @monroecounty -fl.gov
Application Het # 2014 -JAGC -2347 Section #1 Page 2 of 2
Contract 2014 - JAGC - MONR -3 -E5 -188
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project Information
Project Title: SUPPORTIVE HOUSING TO PREVENT RECIDIVISM OF ADULTS
WITH MENTAL ILLNESS & SUBSTANCE ABUSE
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
The problem that we hope to help solve is that both locally and nationally, our jails /prisons are
containing a significant number non - violent mentally ill men and women.
Monroe County Corrections reports that currently about 20% those in the Monroe County
Detention Center have some type of mental illness. Former Sheriff Bob Peryam has stated that,
"we're looking at reducing the population of folks with mental health issues, drug or alcohol issues,
or homeless issues. Many of these people do not need to be in jail." Guidance Care Center of the
Keys reports that the majority of people with mental illness are low - level, non - violent offenders
who are exhibiting in public symptoms of untreated mental illness. The Detention Center reports
that 80 +% of those arrested have substance abuse problems.
A report entitled "More Mentally III Persons are in Jails and Prisons than Hospitals: A Survey of
the States ". The report indicates that, "For every one mentally ill person in a hospital in the U.S.,
there are more than three in prisons ". The report also asserts that 16% of those in prison have a
serious mental illness. This compares to a 1983 finding when the percentage was 6.4 %. To
compound this, the 2010 National Survey on Drug Use and Health, Mental Health Findings,
reported that the use of illicit drugs in the past year was more likely among adults aged 18 or older
with past year any mental illness (25.8 percent) than it was among adults who did not have mental
illness in the past year (12.1 percent) This pattern was similar for most specific types of illicit drug
use, including the use of marijuana, cocaine, hallucinogens, inhalants, or heroin and the
nonmedical use of prescription -type psychotherapeutics. This makes it more likely that those with
mental illness will often come in contact with the criminal justice system.
Problem Significance
Heron - Peacock Supported Living provides stable, affordable supportive housing, in the "Housing
First' model, whereby housing is the critically required component in order to make recovery
successful. It has been shown that once people have housing they are more receptive to
participating in other programs to deal with mental health and substance abuse issues. In
addition, the supportive services we address mental health issues, improve life skills and develop
a treatment program that enables clients to remain clean and sober, and become a productive
member of our community. Information provided by the Monroe County Sheriffs Office indicates
that it costs approximately $80.00 /day to maintain a prisoner in the County Jail. In addition, the
daily cost of a stay at FL Northeast State Psychiatric Hospital is approximately $233.00. By
contrast the average cost per day for our programs is $46.52.
Needs Assessment
The problem of incarceration of adults with mental illness and substance abuse, especially those
who are not major offenders, is very serious and is growing. Almost all jail inmates with co-
occurring mental illness and substance use disorders will leave
Hppucauon Ket ;F 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #2 Page 1 of 4
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
correctional settings and return to the community. In addition, Monroe County has only one
Assisted Living Facility with a Mental Health License serving a total of 16 low- income clients (the
Heron) and only one housing facility with a total of 31 beds willing to take individuals with serious
mental illnesses and substance abuse (Peacock Apartments). Outreach, intake, and assessment
are core elements of our supported services. In fact, the problems of inappropriate incarceration
and its link to homelessness have become so epidemic that the federal Substance Abuse and
Mental Health Services Administration (SAMHSA) has identified major initiatives ?to divert
individuals with mental illness from the criminal justice system to mental health treatment and
appropriate supported services ?. Heron - Peacock Supported Living is the only supported living
program of its kind in the County serving this population, providing housing with support services
to adults who are persistently and chronically mentally ill. By directing these type clients to Heron -
Peacock Supported Living and similar programs, whether through diversion upon entry to the
criminal justice system or at reentry, we can provide a cost effective, stable housing and the
supportive services necessary for successful community integration, therefore, decreasing the
likelihood of recidivism. Heron - Peacock not only offers a more effective recovery environment
than alternatives such as homelessness, correctional institutions, and State psychiatric hospitals,
they are considerably more cost effective. In fact, this past three years sixteen formerly
incarcerated clients were among those that moved from our program to independence in the
community and within that timeframe have not again entered the criminal justice system.
Project Summary (Scope of Work)
The proposed project, Supportive Housing to Prevent Recidivism of Adults with Mental Illness &
Substance Abuse will address the program area of, Prevention and Education. It will accomplish
this goal by providing housing and supportive services to men and women who are mentally ill,
with a history of both incarceration and substance abuse. We will educate and actively monitor all
program clients to promote successful mental health treatment, recovery from drug /alcohol abuse,
with the outcome being, a reduction in future incarcerations among program participants. Services
to clients include securing psychiatric services, case management, securing disability or other
financial benefits. This may include life skill planning, supported employment, referral to day
treatment programs, medication supervision, substance abuse counseling and /or treatment.
These services are provided by direct services staff; Site Managers; and, full /part-time Mental
Health Support Workers. These are the staff engaged daily with our clients in providing support,
referral and life skills. Historically and the anticipated result of continued funding for this activity is
to reduce or eliminate the reoccurrence of incarceration. This is achieved by initially placing the
client in the appropriate housing, either the Heron (Marathon) or Peacock Apartments (Key West).
This decision is based on client history, mental illness diagnosis and client needs. Once the target
population has secured housing, which is the first and most significant barrier wellness and self -
improvement, we work with each client to develop an individualized personal growth plan and
provide the supportive services and referrals needed for the client to implement that plan. The
goal of this support is to stabilize and work to improve each client's "wellness" in light of their
particular mental illness and /or substance abuse issues. The expectation is that this client, while
having prior contact with the criminal justice system, will not return to incarceration or make a
successful transition from incarceration.
This program does not require the purchase of significant equipment.
Application Ret # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #2 Page 2 of 4
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Application Ref # 2014-JAGC-2347 Section #2 Page 3 of 4
Contract 2014-JAGC-MONR-3-E5-188
Rule Reference 11 D-9,006 OCJG-005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and /or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and /or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no," answer N /A.
Answer: N/A
Application Ref # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #2 Page 4 of 4
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 005 - Drug Treatment Programs
State Purpose Area: A - Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Assessment
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Case Management
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Counseling
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: Community -based organization
Activity Description
Activity: Drug Testing
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: Community -based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Activity Description
Activity: Mental Health Services
Application Ket # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #3 Page 1 of 6
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: Community -based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Activity Description
Activity: Substance Abuse Treatment
Target Group: Adults - Male or female"
Geographic Area: Rural
Location Type: Community -based organization
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG - funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500- character limit]
Goal: Our goal will be that all eligible clients (history of incarceration and history of
substance abuse), will not be arrested or return to be jailed /imprisoned while in our
program. It is our goal that at least 25% of eligible clients, (history of incarceration
and history of substance abuse), will move on to permanent housing during the term
of this program.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Measure: Part 1
Application Ref # 2014 -JAGC -2347 Section #3 Page 2 of 6
Contract 2014 - JAGC - MONR -3 -E5 -188
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)? An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: DT - Drug Treatment: clinical assessment; residential; day /night
treatment with community; outpatient group, individual, intensive, or
detoxification; addiction receiving facility; substance abuse detox.
(residential); in -home counseling; and aftercare.
Activity Description
Activity: Drug Treatment
Target Group: Drug Treatment
Geographic Area: Rural
Location Type: Community -based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Objectives and Measures
Objective: DT1 - Report on JAG funding allocated for providing drug treatment
Measure: Part 1
How much JAG funding has been allocated for providing drug treatment? Please
report in dollars ($).
Goal: $18,780.00
Objective: DT2 - Provide a drug treatment program
Measure: Part 1
Will your program admit any participants to drug treatment programs?
Goal: Yes
Measure: Part 2
How many participants will be enrolled in the drug treatment programs?
Goal: 20
Measure: Part 3
Of those, how many will be NEW participants?
Application Ref # 2014 -JAGC -2347 Section #3 Page 3 of 6
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Rule Reference 11 D4006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Goal: 10
Objective: DT5 - Provide outpatient services
Measure: Part 1
Will JAG funds be used to provide outpatient services? Services received should be
based on actual attendance of participants in mandated activities.
Goal: Yes
Measure: Part 2
If yes, please enter the number of sessions for outpatient services drug treatment
participants will receive. To calculate this number, determine the number of
outpatient service sessions that each participant will receive. Then add the number of
sessions for each participant together to determine the total number of sessions to
be delivered. Include any participant who will receive outpatient services, regardless
of whether that person will complete the program, exitwithout completion, or remain
enrolled.
Goal: 7300
Objective: DT6 - Test participants for alcohol or illegal substances
Measure: Part 1
Of those to be enrolled in drug treatment programs for at least 90 days, please enter
the number of participants who will be tested for the presence of alcohol or illegal
substances.
Goal: 20
Measure: Part 2
Of those to be enrolled in drug treatment programs for at least 90 days, please enter
the number of participants who will test positive for the presence of alcohol or illegal
substances.
Goal: 6
Objective: DT7 - Report the number of drug treatment participants who successfully completed
the program
Measure: Part 1
How many drug treatment program participants will successfully complete all
program requirements? The number entered should represent only those participants
who will successfully complete all the requirements of the program.
Goal: 15
Measure: Part 2
How many drug treatment program participants will unsuccessfully complete the
program? The number entered should represent only those who will fail to
successfully complete the program for voluntary reasons (e.g., arrests,
Application Ref # 2014 -JAGC -2347 Section #3 Page 4 of 6
Contract 2014 - JAGC - MONR -3 -E5 -188
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
, t ;
program violation, etc.).
Goal: 5
Application Ref # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #3 Page 5 of 6
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: N/A
Question: If "other" was selected for location type, please describe.
Answer: N/A
Application Ref # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #3 Page 6 of 6
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Budget Category
Federal
Match
T otal
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$18,780.00
$0.00
$18,780.00
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0.00
$0.00
-- Totals --
$18,780.00
$0.00
$18,780.00
Percentage
100.0
0.0
100.0
Project Generated Income:
Will the project earn project generated income (PGQ ? No
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Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Services will be provided by Site Managers, and Mental Health Workers.
Unit: 1 Service Hour
Unit Cost: $12.57
Units to be provided: 1,494.04
Unit Cost Budget: 1,494.04 units x $12.57 = $18,780
Budget: $18,780
CONTRACT:
Monroe County will execute a contract with US Fellowship DBA Heron - Peacock Supported Living
for the period of October 1, 2013 through September 30, 2014 to cover the grant period. A copy of
the executed contract will be sent to FDLE.
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Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
7
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Unit Cost Budget Basis:
Salaries and Benefits:
Site Manager, Salary & Benefits = $5,000
Site Manager, Salary & Benefits = $5,000
F/T Mental Health Worker = $5,000
P/T Mental Health Workers = $3,180
Supplies:
Drug Test Kits = $600
Total Budget: $18,780
Total Units: 1,494.04 (approx.)
Total Cost Per Unit: $12.57 (rounded)
Unit Cost was established by the contracted service provider.
Application Ref # 2014 -JAGC -2347
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
OMISSION
Insert Standard Conditions Page here.
Application Ref # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #5 Page 1 of 1
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
x s 77 . ,.
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date:
Signature:
Typed Name and Title:
Date:
Signature:
Typed Name and Title:
Date:
Application Het # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #6 Page 1 of 1
Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005)
Typed Name of Subgrant Recipient:
Typed Name of Implementing Agency:
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
7--7
Insert Certifications and Authorizations here.
Application Ref # 2014 -JAGC -2347
Contract 2014 - JAGC - MONR -3 -E5 -188
Section #7 Page 1 of 1
Rule Reference 11 D4006 OCJG -005 (rev. October 2005)
ATTACHMENT
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity ohrne may not submit a bid on a contract to provide any goods orservices
to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair ofa public building or public work, may not submit bids on leases of
real property to public entity, may not beawarded or perform work aSa contractor,
supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in
Section I87.017, for CATEGORY TWO for a period of 36 months from the data of being
placed on the convicted vendor |ist,"
ATTACHMENT
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the
County may, in its discretion, terminate this contract without liability and may also, in its
discretion, deduct from the contract or purchase price, or otherwise recover, the full amount
of any fee, commission, percentage, gift, or consideration paid to the former County officer
or employee.
Date:
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed
his/her signature (name orindividual signing) in the space provided above on this
day of ,2O____. ---
My commission expires:
ATTACHMENT
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition,
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
3. Gives each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that ' as a condition of
working on the commodities or contractual services that are under bid, the employee will abide by
the terms of the statement and will notify the employer ofany conviction of, or plea of guilty or
no|o cuntendera to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance
law of the United States or any state, fora violation occurring in the workplace no later than five
(5) days after such conviction.
5. Imposes asanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation
of this section.
As the person authorized to sign the statement, I oedbfv that this firm complies fully with the above
(Signature of Respondent)
Date
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, (name of individual
s.y/u//g) m//xeu his/her signature in the space provided above on this
reTFROM
My commission expires: