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Item G27Date: November 15, 2013 To: Amy Heavilin, Clerk of the Court From: Commissioner David Rice, District 4 Re: Notice of Voting Conflict Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues that are brought before the Monroe County Board of . Commissioners with entities that I am involved with. I will abstain from the vote on issues concerning the Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its operational funding from the County, as I am currently a member of the Board of Directors of the Care Center. I also am a member of the Board of the Historic Florida Keys Foundation, Inc., and will abstain from voting on any issues concerning that organization as well. At the November 14, 2013 BOCC meeting, I will abstain from the vote on item(s) on the Bulk Approval Agenda, #G26, G27, G28, and G29: #G26: Authorization for the Mayor to execute the Certificate of Acceptance of Sub -grant Award for the Guidance /Care Center Women's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program, for the period from October 1, 2013 through September 30, 2014. BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 O UNTY Y s vFLORIDA33040 ON ROE Mayor Pro Tern Heather Carruthers, District 3 Dann Kolhage, District 1 KEY WEST Sylvia 1. Murphy District 5 (305) 294 -4641 David Rice, District 4 District 4 Office: 9400 Overseas Highway Florida Keys Marathon Airport, Suite 210 Marathon, FL 33050 Ph: 305 289 -6000 �, CD Fx: 305 289 -4610 r- o Em: boccdis4@monroecounty -fl.gov W ti: mss. •_'tr; c-n J 1z; Interoffice Memorandum Date: November 15, 2013 To: Amy Heavilin, Clerk of the Court From: Commissioner David Rice, District 4 Re: Notice of Voting Conflict Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues that are brought before the Monroe County Board of . Commissioners with entities that I am involved with. I will abstain from the vote on issues concerning the Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its operational funding from the County, as I am currently a member of the Board of Directors of the Care Center. I also am a member of the Board of the Historic Florida Keys Foundation, Inc., and will abstain from voting on any issues concerning that organization as well. At the November 14, 2013 BOCC meeting, I will abstain from the vote on item(s) on the Bulk Approval Agenda, #G26, G27, G28, and G29: #G26: Authorization for the Mayor to execute the Certificate of Acceptance of Sub -grant Award for the Guidance /Care Center Women's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program, for the period from October 1, 2013 through September 30, 2014. Notice of Voting Conflict — November 20, 2013 Page 2 November 14, 2013 #G27: Authorization for the Mayor to execute a Memorandum of Understanding with Guidance /Care Center Women's Jail Housed Drug Abuse Treatment Program, for the period from October 1, 2013 through September 30, 2014. #G28: Authorization for the Mayor to execute the Certificate of Acceptance of Sub -grant Award for the Guidance /Care Center for the Men's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Residential Substance Abuse Treatment Grant program, for the period from October 1, 2013 through September 30, 2014. #G29: Authorization for the Mayor to execute a contract with the Guidance /Care Center for the Men's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Residential Substance Abuse Treatment Grant, for the period from October 1, 2013 through September 30, 2014. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20, 2013 Division: {}MB Bulk Item: Yes [I No Fl Department: Grants Administration Staff Person: Ext:_44{}2 AGENDA ITEM VV{}AOING: Authorization for the Mayor to execute a Memorandum of Understanding with Guidance/Care Center Women's Jail Housed Drug Abuse Treatment Program, for the period from Oct 1, 2013 through Sept 30, 2014. ITEM BACKGROUND: Federal funds are provided through the Florida Department of Law Enforcement. Substance Abuse Policy Advisory Board (SAPAB) reviews proposals and makes recommendations to 8{}CC for local funding of programs. PREVIOUS RELEVANT 8DCCACTION: Approval to apply for grant funds was given at the July 2013 meeting. Certificate of Acceptance for Sub-grant Award from FOLE is also on the agenda for this meeting. CONTRACT/AGREEMENT CHANGES: None. STAFF RECOMMENDATION: Approval TOTAL COST: $28,544 Indirect Cost: BUDGETED: Yes ZNoR COST TOCOUNTY: $D SOURCE OF FUNDS: FDLE DIFFERENTIAL {}F LOCAL PREFERENCE: REVENUE PRODUCING: Yes RNo AMOUNT PER MONTH C% YEAR MB/PURCHASING =~ 4 RISK MANAGEMENT DOCUMENTATION: INCLUDED: ZTO FOLLOW: Fl NOT REQUIRED: R DISPOSITION: AGENDA ITEM #: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Guidance Care Center Effective Date: 10/01/13 Expiration Date: 09/30/14 Contract Purpose/Description: Funds provided through FOLE Agreement forGuidance/Care Center Women's Jail Housed Drug Abuse Treatment Program. Contract Manager: 4482 OMB/Grants Admin. (Name) (Ext.) (Department) for BOCC meeting on 11/20/13 en da Deadl CONTRACT COSTS Total Dollar Value of Contract: Budgeted? Yes _X No Grant: $28^544 County Match: $0 Current Year Portion: Account Codes: .125-06056-530490-GG1402 ADDITIONAL COSTS CONTRACT REVIEW Changes Date Out Division Director Date In Needed Reviewer Yes[l NoEl Risk Management ] N YeB[l No�� /4--�- O.M.B./Purchasing yes / �� County Attorney YeB[lNoQ 04 A�" PP Comments: unnrunnxev/sea v/lI/qt�MLP#z EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS AGREEMENT THIS AGREEMENT is made and entered into this 20th day of November, 2013, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and Guidance /Care Center hereinafter referred to as "AGENCY." WITNESSETH WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of Edward Byrne Memorial Justice Assistance to the COUNTY to implement a program that provides substance abuse treatment services to women offenders held in local correctional facilities who have at least six months and no more than twelve months of their sentence left to serve; and WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this Program; and WHEREAS, the AGENCY is the sole provider of this program; and WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the Edward Byrne Memorial Assistance Grant. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the AGENCY agree as follows: 1. TERM - The term of this Agreement is from October 1, 2013 through September 30, 2014, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - The AGENCY will provide services, in compliance with all provisions, as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub -grant Award, attached and made a part hereof (Attachment C). 3. FUNDS - The total project budget to be expended by the AGENCY in performance of the services set forth in Section 2 of this agreement shall be the total sum of $28,544. All funds shall be distributed and expended in accordance with the Project Budget Narrative as outlined in the grant agreement. 4. INCORPORATION BY REFERENCE - The provisions of those certain documents entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub -grant Award Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment C). 5. BILLING AND PAYMENT (a) The AGENCY shall comply with the program and expenditure reporting requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed a quarterly performance report not later than 7 days after the end of each quarter. The quarterly performance reports must include a response to all objectives included in your project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month, properly dated, describing the services rendered, the cost of the services, and all other information required. The original invoice shall be sent to: Grants Administrator 1100 Simonton Street Key West, FL 33040 (b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY. (c) The County shall only reimburse subject to the funded amounts below, those reimbursable expenses which are reviewed and approved as complying with Monroe County Code of Ordinances, State laws and regulations and Attachment A — Expense Reimbursement Requirements. Evidence of payment by the PROVIDER shall be in the form of a letter, summarizing the expenses with supporting documentation attached. The letter should contain notarized certification statement. An example of a reimbursement request cover letter is included as Attachment B. 6. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial records which shall be open to the public at reasonable times and under reasonable conditions for inspection and examination and which comply with the Agreement incorporated in Section 4 of this Agreement. 8. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement. 9. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY: FOR PROVIDER: Grants Administrator Frank Rabbito, Senior Vice President 1100 Simonton Street Guidance /Care Center Key West, FL 33040 1205 Fourth Street Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant 10 this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section ] of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 13. EMPLOYEESTATUS — TheAGENCY)sanindependentcontractor. Persons employed by the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to pension, worker's compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law orby the COUNTY. 14. INDEMNIFICATION - TheAGENCYagreesto hold harmless, indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related to the provision of services hereunder by the AGENCY. 15. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) ATTEST; AMY HEAVION,Clerk By: Deputy Clerk Witness Witness BOARD OF COUNTY COMMISSIONERS OFMONROE COUNTY, FLORIDA Guidance/Care Center 8y: ATTACHMENT Expense Reimbursement Requirements This document is intended to provide basic guidelines to Human Service and Community-Based Organizations, county travelers, and contractual parties who have reimbursable expenses associated with Monroe County business. These guidelines, as they relate tOtravel, are from the Monroe County Code of Ordinances and State laws and regulations. A cover letter (see Attachment B) summarizing the major line items on the reimbursable expense request needs to also contain the following notarized certified statement: "I certify that the above checks have been submitted to the vendors as noted and that the attached expenses are accurate and in agreement with the records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for reimbursement to any other funding source." Invoices should be billed to the contracting agency. Third party payments will not be considered for reimbursement. Remember, the expense should be paid prior to requesting a reimbursement. Only current charges will be considered, no previous balances Reimbursement requests will be monitored in accordance with the level of detail in the contract This document should not be considered all inclusive. The Clerk's Finance Department reserves the right to review reimbursement requests on an individual basis. Any questions regarding these guidelines should be directed to 305-282-3534. Data Processing, PC Time, etc. The vendor invoice is required for reimbursement. Inter-company allocations are not considered reimbursable expenditures unless appropriate payroll journals for the changing department are attached and certified. Payroll A certified statement verifying the accuracy and authenticity of the payroll expense is needed. If a Payroll Journal is provided, it should include: dates, employee name, salary urhourly rate, total hours worked, withholding information and paid payroll taxes, check number and check amount. If Payroll Journal is not provided, the following information must be provided: pay period, check amount, check number, date, payee, support for applicable paid payroll taxes. Postage, Overnight Deliveries, Courier, etc. A log of all postage expenses as they relate to the County contract is required for ne|rnbucsernent. For overnight orexpress deliveries, the vendor invoice must be included. Rents, Leases, etc. A copy of the rental or lease agreement is required. Deposits and advance payments are not allowable expenses. Reproductions, Copies, etc. A log of copy expenses as they relate to the County contract is required for reimbursement. The log must define the date, number ofcopies made, source document, purpose, and recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice and a sample of the finished product are required. Supplies, Services, etc. For supplies or services ordered, a vendor invoice is required. TeUefax, Fax, etc. Afax log is required. The log must define the sender, the intended recipient, the date, the number called, and the reason for sending the fax. Telephone Expenses /\ user log of pertinent information must be remitted including: the party called, the caller, the telephone number, the date, and the purpose of the call. Travel and Meal Expenses Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel Expenses. Travel reimbursement requests must besubmitted and will be paid in accordance with Monroe County Code of Ordinances and State laws and regulations. Credit card statements are not acceptable documentation for reimbursement. If attending a conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel purchases should be documented with paid receipts. Taxis are not reimbursed if taken to arrive at a departure point: for example, taking a taxi from one's residence to the airport for a business trip is not re)nnbursab|e. Parking is considered e reimbursable travel expense atthe destination. Airport parking during a business trip is not. A detailed list of charges is required on the lodging invoice. Balance due must be zero. Room must be registered and paid for bytraveler. The County will only reimburse the actual room and related bed tax. Room service, movies, and personal telephone calls are not allowable expenses. Mileage reimbursement shall beatthe rate established by ARTICLE XXVI, TRAVEL, PER DIEM, MEALS, AND MILEAGE POLICY ofthe Monroe County Code of Ordinances. An odometer reading must be included on the state travel voucher for vicinity travel. Mileage is not allowed from a residence or office to a point of departure. For example, driving from one's home to the airport fora business trip is not a reimbursable expense. Meal reimbursement shall beatthe rates established by ARTICLE XXVI,TRAVEL, PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and end after p.m. for lunch reimbursement, and before 6 p.m. and end after p.m. for dinner reimbursement. Non-allowable Expenses The following expenses are not allowable for reimbursement: capital outlay expenditures (unless specifically included in the contract), contributions, depreciation expenses (unless specifically included in the contract), entertainment expenses, fundraising, non-sufficient charges, penalties and fines. ATTACHMENT ORGANIZATION LETTERHEAD Monroe County Board of County Commissioners Finance Department 50O Whitehead Street Key West, FL33O40 The following is a summary of the expenses for (Organization name) for the time period of to Check # Payee Reason Amount 101 Company Rent $X,XXX.XX 102 Company Utilities XXX.XX 104 Employee P/R ending 05/14/O1 XXX.XX 105 Employee P/R ending O5/28/O1 XXX.XX (A) Tuta| $X,XXX.XX (B) Total prior payments $ X,XXX.XX (C) Tota| requested and paid (A+ B) $X,XXX.XX (D) Total contract amount $ X,XXX.XX Balance of contract (O C) $ X,XXX.XX I certify that the above checks have been submitted to the vendors as noted and that the expenses are accurate and in agreement with the records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for reimbursement to any other funding source. Executive Director Attachments (supporting documentation) Sworn to and subscribed before me this day of 20 by - who is personally known to me. Notary Stamp Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: George Neugent Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040 -3110 Phone: 305 - 289 -6039 Ext: Fax: 305 - 872 -9195 Email: neugent- george @monroecounty- fl.gov Chief Financial Officer Name: Amy Heavilin Title: Clerk of Court Address: 500 Whitehead Street City: Key West State: FL Zip: 33040 -3110 Phone: 305- 295 -3130 Ext: Fax: Email: aheavilin @ monroe - clerk.com ATTACHMENT C Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #1 Page 1 of 2 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Chief Official Name: George Neugent Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040 -3110 Phone: 305 - 289 -6039 Ext: Fax: 305 - 872 -9195 Email: neugent- george @monroecounty - fl.gov Project Director Name: Laura Deloach -Hartle Title: Senior Administrator- Grants & Special Projects Address: 1100 Simonton Street Room 2 -285 City: Key West State: FL Zip: 33040 -3110 Phone: 305- 292 -4482 Ext: Fax: Email: deloachhartle -laura @monroecounty - fl.gov Application Ref # 2014 -JAGC -2346 Section #1 Page 2 of 2 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D4006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Project Information Project Title: WOMEN'S JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 10/1/2013 End Date: 9/30/2014 Problem Identification South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate distinction of being designated as a high- intensity drug trafficking area and, as such, is a leading illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe County resulting in drug abuse rates higher than both the state and national averages. Specifically in regards to the female population of Monroe County which is the population of focus for this grant request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida Department of Health reports rates of drug involvement as over twice that of the state average and four times that of the much larger Miami -Dade County to the north. The Agency for Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of 2011 publication indicates that female residents of our county had over twice the state rate per 100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe has over twice the state average for DUI arrests and, consequently, almost three times the state average for vehicular deaths involving drug use. For women with children, statistics from the Florida Department of Children and Families indicate that 57% of foster care placements were as a result of substance abuse by the mother between April 2011 and March 2012. For many drug involved women, the obsession surrounding use and attainment of illicit and legal drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and ultimately incarceration. In addition; the destruction of parent -child relationships, increased domestic violence, increased crime, child abuse and neglect, foster care placement, divorce, stress on the legal and medical systems of a county with very limited resources, and global negative effects on our communities and quality of life are also directly affected. Recognizing the significant need for appropriate treatment among greater numbers of incarcerated women whose level of drug involvement is such that they would not benefit from available outpatient treatment and who are often the primary caretakers of children, the Guidance Care Center along with the Monroe County Sheriffs Office created the Jail Housed Drug Treatment Program located within the Monroe County Detention Center in 1992. It remains today as one of the few such programs operated within a county jail in Florida and the only opportunity for women to receive intensive drug abuse treatment within Monroe County. Moreover, these women are able to get treatment quickly instead of being one of the 66% of substance abusing Florida residents who desire help but are unable to access treatment due to Florida's lengthy waiting list for substance abuse services as reported by the Florida Department of Children and Families. Project Summary (Scope of Work) In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention Center and began providing substance abuse treatment services to county inmates to lay the foundation for sustained recovery. The majority of clients are court ordered by the Drug Court, Circuit Court and County Court Judges in Monroe County. Application Ref # 2014 - JAGC -2346 Section #2 Page 1 of 4 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide The rest enter the program as volunteers who have met the criteria for drug /alcohol treatment and will be in the county jail a minimum of 182 days. This year's funding will allow services begun with last year's grant to continue for this population in the detention center. Client- centered individualized treatment plans tailored to the needs of women are a cornerstone of gender - responsive treatment. After developing these plans in partnership with the program participant, treatment plan reviews, case management services to provide community linkages and monthly self - reports of progress continue to refine the plan. On -going program review occurs through monthly focus groups with administrative staff and participants. The Global Assessment of Individual Needs (GAIN) instrument provides a comprehensive assessment of client needs and assists in developing a person- centered Wellness Plan that is updated with the participant every 30 days. Admission policies are welcoming to individuals with co- occurring disorders, learning disabilities, and illiteracy, as well as other special individualized needs. This allows access for all who probably otherwise would not receive services. For women with a mental illness as well as drug addiction, a Mental Health Status Assessment identifies impairments in functioning. Once identified, the client receives a referral to a mental health counselor and the Prison Health Services psychiatrist as well as participating in services to address the substance use disorder and criminal thinking and behavior. Treatment of mental illness is monitored by program staff as a vital part of recovery from substance abuse. Participants are given appointments with the Guidance Care Center psychiatrist upon completion of the program and release from incarceration and assigned a case worker to help them with appointments, treatment adherence, accessing of community services and medication assistance. Psychotropic medications are provided free of charge to participants who cannot afford their medications or who do not have insurance coverage. Treatment in the program is a minimum of six months and a maximum of one year. Aftercare services are encouraged as a part of re -entry planning and last up to six months once the participant is released. The Guidance /Care Center provides aftercare throughout the Florida Keys in community -based facilities. Aftercare is given priority and participants are enrolled before they are released. These services are not funded by the grant and are available to all participants regardless of ability to pay. Program and corrections conduct random drug testing and positive tests resulting in 30 days in lock -up and a return to court for judicial review of the case. Tests used are the Reditest 10 panel dip sticks testing for amphetamine, benzodiazepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and methadone. The program also has a relationship with the local drug court to run tests on their spectrometry machine if test results are questionable which helps to identify those who may have attempted to be dishonest by trying to mask the results. Program services will be delivered using an evidence based practice Cogitative Behavioral Therapy (CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self Improvement and Change Pathways to Responsible Living" authored by Harvey Milkman and Kenneth Wanberg. Throughout the treatment episode participants use a client workbook that belongs to them. The cost of that workbook is $22.00 per copy. Use of this workbook is subject to change as more advanced evidenced -based treatment resources become available but will not exceed the $22.00 cost. Treatment in the correctional setting will incorporate trauma - informed and gender - responsive treatment Application Ref # 2014 -JAGC -2346 Section #2 Page 2 of 4 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide through the use of the evidenced -based "Seeking Safety" treatment model to promote the healing and edification of the human spirit. Seeking Safety offers 25 treatment topics, each with a clinician guide and client handouts. The seven interpersonal topics are Asking for Help, Honesty, Setting Boundaries in Relationships, Healthy Relationships, Community Resources, Healing from Anger, and Getting Others to Support Your Recovery. The seven behavioral topics are Detaching from Emotional Pain: Grounding, Taking Good Care of Yourself, Red and Green Flags, Commitment, Coping with Triggers, Respecting Your Time, and Self- Nurturing. The seven cognitive topics are PTSD: Taking Back Your Power, Compassion, When Substances Control You, Recovery Thinking, Integrating the Split Self, Creating Meaning, and Discovery. In addition, four combination topics are Introduction to Treatment / Case Management, Safety, The Life Choices Game (Review), and Termination. These relational models support the development of healthy relationships with self, significant others, and the community at large in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to deliver core services. The specific components of the treatment services will include: > Education about addiction to include relapse prevention and the consequences of criminal behavior > Anger and emotional control >Trauma- informed care and treatment to include sexual abuse and domestic violence >A range of informational, emotional, and behavioral options to strengthen self and family >Improving abilities to cope with their children and the world around them. >Emphasis on physical and emotional wellness >Parenting education and practice >Learning, developing, and practicing positive coping skills. >Developing and beginning to implement a realistic and hopeful life plan. >Continuum of care supports participants by connecting and coordinating aftercare in the community and though 12- step /support group involvement. >Discharge and aftercare planning Application Ref # 2014 -JAGC -2346 Section #2 Page 3 of 4 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and /or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and /or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N /A. Answer: N/A Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #2 Page 4 of 4 Rule Reference 11 D4006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 004 - Corrections and Community Corrections Programs State Purpose Area: A - Accomplishments: Includes any accomplishments during the reporting period. Activity Description Activity: Substance Abuse Treatment Target Group: Adults - Male or female* Geographic Area: Rural Location Type: County Jail Address(es) : Monroe County Detention Center College Road Key West, FL 33040 Activity Description Activity: Group Therapy Target Group: Adults - Male or female* Geographic Area: Rural Location Type: County Jail Activity Description Activity: Counseling Target Group: Adults - Male or female* Geographic Area: Rural Location Type: County Jail Activity Description Activity: Drug Testing Target Group: Adults - Male or female* Geographic Area: Rural Location Type: County Jail Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #3 Page 1 of 5 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide 4 Objectives and Measures Objective: Al - Report on program accomplishments Measure: Part 1 Please briefly describe what your program's accomplishments will be. Please include any benefits or changes to be observed as a result of JAG - funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500- character limit] Goal: A total of at least 30 women will enter substance abuse treatment with a successful completion rate of 75 %. Recidivism will be under 25 %. Of those who complete, 75% will enter aftercare in the community. Objective: A2 - Report on usage of crimesolutions.gov Website Measure: Part 1 Will you be using the crimesolutions.gov website? Goal: No Objective: A3 - Report on subgrants from grantees other than FDLE Measure: Part 2 If yes, enter grantee organization or agency name. Goal: N/A Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee (other than FDLE)? An agency can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. Do not consider awards that you receive directly from USDOJ. Goal: No State Purpose Area: CR - Corrections and Community Corrections: Includes community corrections and corrections services provided and the individuals served. Activity Description Activity: Corrections and Community Corrections Target Group: Corrections and Community Corrections Geographic Area: Rural Location Type: County Jail Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #3 Page 2 of 5 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide r k 1 ; nSt ._uua �xx e+rs..rx Objectives and Measures Objective: CR1 - Report on JAG funding allocated for corrections and community corrections Measure: Part 1 How much JAG funding has been allocated for corrections and community corrections services? Please report in dollars ($). Goal: 28544.00 Objective: CR2 - Provide corrections and community corrections services Measure: Part 1 Will you provide cognitive based corrections and community corrections services? Cognitive - Behavioral services include therapeutic programs used to change criminal thinking and behavior. Examples include Moral Reconation Therapy (MRT), Think for a Change (T4C), or Aggression Replacement Training (ART). Goal: Yes Measure: Part 2 Will you provide educational corrections and community corrections services? Educational services foster knowledge by helping participants develop daily life skills that can enhance their opportunities. Goal: Yes Measure: Part 8 Will you provide substance abuse corrections and community corrections services? Substance abuse services include substance abuse education, treatment, or aftercare services. Goal: Yes Objective: CR3 - Serve participants in a corrections and community corrections program Measure: Part 1 How many TOTAL corrections and community corrections program participants will you serve? Goal: 35 Measure: Part 2 Of those participants to be served, how many will be NEW participants? Goal: 28 Measure: Part 3 Of the individuals to be served, how many participants will complete the program? The number entered should represent only those participants who Application Ref # 2014 -JAGC -2346 Section #3 Page 3 of 5 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide successfully completed all the requirements of the program during the reporting period. Goal: 28 Objective: CR4 - Provide evidence -based corrections and community corrections services Measure: Part 1 Will your corrections and community corrections program provide evidence -based services? Evidence -based programs and practices are those demonstrated by the research literature to be effective at reducing substance use among court- involved individuals (generally obtained through one or more outcome evaluations). Goal: Yes Measure: Part 2 If yes, please enter the number of evidence -based services to be provided by your program that fit the crimesolutions.gov definition of Effective: "Programs have strong evidence indicating they achieve their intended outcomes when implemented with fidelity." Goal: 3 Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #3 Page 4 of 5 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If "other" was selected for the geographic area, please describe. Answer: n/a Question: If "other" was selected for location type, please describe. Answer: n/a Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #3 Page 5 of 5 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency ?: No FLAIR / Vendor Number: 596000749 Budget: Budget Category Federal Match T Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $28,544.00 $0.00 $28,544.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $28,544.00 $0.00 $28,544.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # 2014 -JAGC -2346 Section #4 Page 1 of 3 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative: Contractual Services: The Guidance Care Center will provide approximately 1,873.54 hours of substance abuse services including substance abuse counseling (individual and group), case management, and drug testing to females incarcerated at the Monroe County Detention Center. Services will be provided by a Substance Abuse Counselor, Unit: 1 Service Hour Unit Cost: $18.14 Unit Cost Budget: 1,573.54 units of substance abuse services and case management @ $18.14 per unit Unit Cost Calculation: $18.14 x 1,573.54 = $28,544 TOTAL PROJECT BUDGET: $28,544 CONTRACT: Monroe County will execute a contract with the Guidance Care Center for the period of October 1, 2013 through September 30, 2014 to cover the grant period. A copy of the executed contract will be sent to FDLE. Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #4 Page 2 of 3 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: If benefits are to be included, are they reflected in the budget narrative? Answer: N/A Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: N/A Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: N/A Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: The basis for the unit cost is staff salaries assigned to the program, plus the cost of treatment workbooks /videos and drug tests. A. Counselor /Case Manager PIT = $18,168 Clinical Director P/T = $7,186 B. FICA for Counselor /Case Mgr. and Clinical Director = $1,940 C. Travel = 0 D. Equipment = 0 E. Supplies = $1,250 ($770= workbooks /videos, $480 =drug tests) UNIT COST CALCULATION Unit Cost = $18.14 (rounded) Total Units = 1,573.54 (approx.) Budget: $28,544 Unit Cost provided by contracted provider, July 2013. Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #4 Page 3 of 3 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Insert Standard Conditions Page here. Application Ref # 2014 -JAGC -2346 Section #5 Page 1 of 1 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Signature: Typed Name and Title: Date: Typed Name of Subgrant Recipient: Signature: Typed Name and Title: Date: Signature: Typed Name and Title: Date: Application Ref # 2014 -JAGC -2346 Contract 2014 - JAGC - MONR -2 -E5 -206 Section #6 Page 1 of 1 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Typed Name of Implementing Agency: Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Insert Certifications and Authorizations here. Application Ref # 2014 -JAGC -2346 Section #7 Page 1 of 1 Contract 2014 - JAGC - MONR -2 -E5 -206 Rule Reference 11 D -9.006 OCJG -005 (rev. October 2005) ATTACHMENT PUBLIC ENTITY CRIME STATEMEN "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair ofa public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work asa contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO fora period of 36 months from the date of being placed on the convicted vendor list." ATTACHMENT SWORN STATEMENT UNDER ORDINANCE NO, 10-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. (signature) Date: PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature (name or mdw|Uua| signing) in the space provided above on this day of 2 O____. My commission expires: ATTAxCHMENTF The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no|o contendere to, any violation of Chapter 893 (Florida Statutes) orofany controlled substance law of the United States or any state, for violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. b. Makes agood faith effort to continue to maintain drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above ffisifflm NEIRRIM (Signature of Respondent) [ate PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided above on this day of 20 . My commission expires: Notary Public