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Item G29Date: November 15, 2013 To: Amy Heavilin, Clerk of the Court From: Commissioner David Rice, District 4 Re: Notice of Voting Conflict Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues that are brought before the Monroe County Board of . Commissioners with entities that I am involved with. I will abstain from the vote on issues concerning the Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its operational funding from the County, as I am currently a member of the Board of Directors of the Care Center. I also am a member of the Board of the Historic Florida Keys Foundation, Inc., and will abstain from voting on any issues concerning that organization as well. At the November 14, 2013 BOCC meeting, I will abstain from the vote on item(s) on the Bulk Approval Agenda, #G26, G27, G28, and G29: #G26: Authorization for the Mayor to execute the Certificate of Acceptance of Sub -grant Award for the Guidance /Care Center Women's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program, for the period from October 1, 2013 through September 30, 2014. BOARD OF COUNTY COMMISSIONERS Mayor George Neugent, District 2 O UNTY Y s vFLORIDA33040 ON ROE Mayor Pro Tern Heather Carruthers, District 3 Dann Kolhage, District 1 KEY WEST Sylvia 1. Murphy District 5 (305) 294 -4641 David Rice, District 4 District 4 Office: 9400 Overseas Highway Florida Keys Marathon Airport, Suite 210 Marathon, FL 33050 Ph: 305 289 -6000 �, CD Fx: 305 289 -4610 r- o Em: boccdis4@monroecounty -fl.gov W ti: mss. •_'tr; c-n J 1z; Interoffice Memorandum Date: November 15, 2013 To: Amy Heavilin, Clerk of the Court From: Commissioner David Rice, District 4 Re: Notice of Voting Conflict Per Florida Statute 112.3143, I hereby disclose by written memorandum that I will abstain from the vote on certain issues that are brought before the Monroe County Board of . Commissioners with entities that I am involved with. I will abstain from the vote on issues concerning the Guidance Care Center, Inc., a private, not - for - profit entity, which receives some of its operational funding from the County, as I am currently a member of the Board of Directors of the Care Center. I also am a member of the Board of the Historic Florida Keys Foundation, Inc., and will abstain from voting on any issues concerning that organization as well. At the November 14, 2013 BOCC meeting, I will abstain from the vote on item(s) on the Bulk Approval Agenda, #G26, G27, G28, and G29: #G26: Authorization for the Mayor to execute the Certificate of Acceptance of Sub -grant Award for the Guidance /Care Center Women's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program, for the period from October 1, 2013 through September 30, 2014. Notice of Voting Conflict — November 20, 2013 Page 2 November 14, 2013 #G27: Authorization for the Mayor to execute a Memorandum of Understanding with Guidance /Care Center Women's Jail Housed Drug Abuse Treatment Program, for the period from October 1, 2013 through September 30, 2014. #G28: Authorization for the Mayor to execute the Certificate of Acceptance of Sub -grant Award for the Guidance /Care Center for the Men's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Residential Substance Abuse Treatment Grant program, for the period from October 1, 2013 through September 30, 2014. #G29: Authorization for the Mayor to execute a contract with the Guidance /Care Center for the Men's Jail Housed Drug Abuse Treatment Program, using funds provided under the FDLE Residential Substance Abuse Treatment Grant, for the period from October 1, 2013 through September 30, 2014. BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20, 2013 Division: OMB Department: Grants Administration Staff Person: Laura deLoach-Hartle Ext: 4482 AGENDA ITEM WORDING: Authorization for the Mayor to execute a contract with the Guidance Care Center for the Men's Jail Housed Drug Abuse Treatment Program, using funds provided under the FOLE Residential Substance Abuse Treatment Grant, for the period from Oct 1,2O13 through Sept 3O,ZO14. ITEM BACKGROUND: Seventy-five percent of the funding is provided by the Florida Department ofLaw Enforcement under the Residential Substance Abuse Treatment Grant Program for inmates in correctional institutions with six totwelve months remaining on their sentences. PREVIOUS RELEVANT BDCCACTION: Approval to apply for grant funds was given at the September 2013 meeting. Certificate of Acceptance for Sub-grant Award from FDLEis also on the agenda for this meeting. CONTRACT/AGREEMENT CHANGES: None. STAFF RECOMMENDATION: Approval TOTAL COST: $66,667 Indirect Cost DIFFERENTIAL DF LOCAL PREFERENCE: AMOUNT PER MO YPAP .... APPRDVEDBY:CDUNTY D4/PURCHABIN{5Ful RISK MANAGEMENT m���-� DOCUMENTATION: INCLUDED: ETD FOLLOW: [I NOT REQUIRED: Fl SOURCE OFFUNDS: Federal funds passed through. FDLE/Fine and Forfeiture funds for match DISPOSITION: AGENDA ITEM #: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Guidance Cane Center Effective Date: 10/01/13 Expiration Date: 09/30/14 Contract Purpose/Description: Funds provided through RDLE Agreement for the implementation of the Residential Substance Abuse Treatment Program, services provided by the Guidance Care Center. Contract Manager: Laura del-oach-Hartle 4482 OMB/Grants Admin. (Name) (Ext.) (Department) for BOCC meeting on 11/20/13 enda Deadline: CONTRACT COSTS Total Dollar Value ofContract: $66,667 Current Year Portion: Budgeted? Yes )( No Account Codes: ------' � Grant: $50,000 � County Match: ADDITIONAL COSTS CONTRACT REVIEW Date Out uoormm nt'v/�n�u 1-K-t- 4F/ Date In Division Director Risk Management O.M.B./Purchasing \ County Attorney H� Comments: Date Out uoormm nt'v/�n�u 1-K-t- 4F/ RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT THIS AGREEMENT is made and entered into this 20th day ofNovember, 2013, by and between MDNROE COUNTY, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred toas"C0UNTY,"and the Guidance/Care Center, hereinafter referred to as "AGENCY." WITNESSETH WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a program that provides residential substance abuse treatment services tooffenders held in local correctional facilities who have at least six months and no more than twelve months oftheir sentence left toserve; and WHEREAS, the COUNTY is in need of an implementing agency to provide said services under this Program; and WHEREAS, the AGENCY is the sole provider of this program; and WHEREAS, the COUNTY has agreed to disburse the Residential Substance Abuse Treatment Funds to the AGENCY in accordance with the COUNTY'S application for the Residential Substance Abuse Treatment Funds. NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the AGENCY agree asfollows: l. TERM - The term of this Agreement is from October 1, 2013 through September 30, 2014, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES - TheABENCYvvi|| provide services, in compliance with all provisions, as outlined in the COUNTY'S Residential Substance Abuse Treatment Sub-grant Award, attached and made part hereof. 1 FUNDS - Thetota| project budget to be expended by the AGENCY in performance of the services set forth in Section 2 of this agreement shall be the total sum of $66,667.00. The total sum represents federal grant/state sub-grant support in the amount of $50,000.00 and local matching funds in the amount of$16,667.00, which amount shall be provided by the county through the grant matching funds account. All funds shall be distributed and expended in accordance with the Project Budget Narrative asoutlined in the grant agreement. 4. INCORPORATION BY REFERENCE -The provisions of those certain documents entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement Sub-grant Award Certificate and Application" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment C). 5. IMPLEMENTINGABENCYBOUND — TheAGENCYisanirnp|ernentingagency under the COUNTY'S Residential Substance Abuse Treatment Program, and shall be bound by all the provisions of the documents incorporated by reference in Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws, rules, and regulations relating to the COUNTY'S performance under the Florida Department of Law Enforcement Residential Substance Abuse Treatment Grant Program. 6. BILLING AND PAYMENT (a) The AGENCY shall comply with the program and expenditure reporting requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed a quarterly performance report not later than 7 days after the end of each quarter. The quarterly performance reports must include a response to all objectives included in your project, as described in the Performance section in the grant agreement. A detailed narrative, reflecting on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices, not later than 30 days after the end of each month, properly dated, describing the services rendered, the cost of the services, and all other information required. The original invoice shall be sent to: Grants Administrator 1100 Simonton Street Key West, FL 33040 (b) Payment shall be made after review and approval by the COUNTY within thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY. 7. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. In the event there are any unused Residential Substance Abuse Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or otherwise use such funds as the COUNTY directs. 8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate financial records which shall be open to the public at reasonable times and under reasonable conditions for inspection and examination and which comply with the Agreement incorporated in Section 4 of this Agreement. 9. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the term of this Agreement, within one - hundred twenty (120) days following the Agreement's lapse or early termination and shall also comply with all provisions of the Agreement incorporated in Section 4 of this Agreement. 10. NOTICES - Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY: FOR PROVIDER: Grants Administrator Frank Rabbito, Senior Vice President 1100 Simonton Street Guidance /Care Center Key West, FL 33040 1205 Fourth Street Key West, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has received notice of termination. 12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all services pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision o[ such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days/ the breach has not been cured, the contract will automatically be terminated. 11 ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 14. EMPLOYEE STATUS - The AGENCY isan independent contractor. Persons employed by the AGENCY in the performance of services and functions pursuant to this Agreement shall have no claim to pension, worker's compensation, unemployment compensation, civil service or other employee rights or privileges granted to the COUNTY'S officers and employees either by operation of law orbythe COUNTY. 15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend the COUNTY, its commissioners, officers, employees, and agents against any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related to the provision of services hereunder by the AGENCY. 16 ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (564U BOARD OF COUNTY COMMISSIONERS ATTEST: AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA Mayor/Chairman Deputy Clerk Witness Witness Guidance /Care Center NO Title: ATTACHMENT Expense Reimbursement Requirements This document is intended to provide basic guidelines to Human Service and Community- Based Organizations, county travelers, and contractual parties who have reimbursable expenses associated with Monroe County business. These guidelines, as they relate to travel, are from the Monroe County Code of Ordinances and State laws and regulations. A cover letter (see Attachment B) summarizing the major line items on the reimbursable expense request needs toalso contain the following notarized certified statement: ^I certify that the above checks have been submitted to the vendors as noted and that the attached expenses are accurate and in agreement with the records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for reimbursement to any other funding source." Invoices should be billed to the contracting agency. Third party payments will not be considered for reimbursement. Remember, the expense should be paid prior to requesting a reimbursement. Only current charges will be considered, no previous balances. Reimbursement requests will be monitored in accordance with the level of detail in the contract. This document should not be considered all inclusive. The Clerk's Finance Department reserves the right to review reimbursement requests on an individual basis. Any questions regarding these guidelines should be directed to 305-292-3534. Data Processing, PCTime, etc. The vendor invoice is required for reimbursement. Inter-company allocations are not considered reimbursable expenditures unless appropriate payroll journals for the charging department are attached and certified. Payroll A certified statement verifying the accuracy and authenticity of the payroll expense is needed. If Payroll Journal is provided, it should include: dates, employee name, salary or hourly rate, total hours worked, withholding information and paid payroll taxes, check number and check amount. If Payroll Journal is not provided, the following information must be provided: pay period, check amount, check number, date, payee, support for applicable paid payroll taxes. Postage, Overnight Deliveries, Courier, etc. A log of all postage expenses as they relate to the County contract is required for reimbursement. For overnight or express deliveries, the vendor invoice must be included. Rents, Leases, etc. A copy of the rental or lease agreement is required. Deposits and advance payments are not allowable expenses. Reproductions, Copies, etc. A log of copy expenses as they relate to the County contract is required for reimbursement. The log must define the date, number ofcopies made, source document, purpose, and recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice and a sample of the finished product are required. Supplies, Services, etc. For supplies or services ordered, a vendor invoice is required. TeUefax, Fax, etc. Afax log is required. The log must define the sender, the intended recipient, the date, the number called, and the reason for sending the fax. Telephone Expenses A user log of pertinent information must be remitted including: the party called, the caller, the telephone number, the date, and the purpose of the call. Travel and Meal Expenses Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel Expenses. Travel reimbursement requests must besubmitted and will be paid in accordance with Monroe County Code of Ordinances and State laws and regulations. Credit card statements are not acceptable documentation for reimbursement. If attending a conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel purchases should be documented with paid receipts. Taxis are not reimbursed if taken to arrive at departure point: for example, taking a taxi from one's residence to the airport for a business trip is not reimbursable. Parking is considered a reimbursable travel expense at the destination. Airport parking during a business trip is not. A detailed list of charges is required on the lodging invoice. Balance due must be zero. Room must be registered and paid for bytraveler. The County will only reimburse the actual room and related bed tax. Room service, movies, and personal telephone calls are not allowable expenses. Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An odometer reading must be included on the state travel voucher for vicinity travel. Mileage is not allowed from a residence or office to a point of departure. For example, driving from one's home to the airport for a business trip is not a reimbursable expense. Meal reimbursement shall beatthe rates established by ARTICLE XXVI,TRAVEL, PER DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines state that travel must begin prior to 5 a.m. for breakfast reimbursement, before noon and end after p.m. for lunch reimbursement, and before 6 p.m. and end after p.m. for dinner reimbursement. Non-allowable Expenses The following expenses are not allowable for reimbursement: capital outlay expenditures (unless specifically included in the contract\, contributions, depreciation expenses (unless specifically included in the contract), entertainment expenses, fundraising, non-sufficient check charges, penalties and fines. ATTACHMENT ORGANIZATION LETTERHEAD Monroe County Board of County Commissioners Finance Department 5UO Whitehead Street Key West, FL33O4O The following is a summary of the expenses for (Organization name) for the time period of '-______-. Check # Payee Reason Amount 101 Company Rent $X,XXX.XX 102 Company Utilities %XX.XX 104 Employee P/Rending 05/14/01 %XX.XX 105 Employee P/R ending O5/28/O1 XXX.XX (A) ` ' Tota| $X,XXX.XX (B) Total prior payments ¢%,XXX.%X (C) Tota| requested and paid (Af B) ¢X,XXX.XX ([}) Tota| contract amount $ X,XXX.XX Balance of contract (OC) $X,XXX.%X I certify that the above checks have been submitted to the vendors as noted and that the expenses are accurate and in agreement with the records of this organization. Furthermore, these expenses are in compliance with this organization's contract with the Monroe County Board of County Commissioners and will not be submitted for reimbursement to any other funding source. Executive Director Attachments (supporting documentation) Sworn to and subscribed before me this day of ZO__ by who is personally known tome. Notary Public Notary Stamp Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: George Neugent Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040 -3110 Phone: 305 - 289 -6039 Ext: Fax: 305 - 872 -9195 Email: neugent - george @monroecounty -fl.gov Chief Financial Officer Name: Amy Heavilin Title: Clerk of Court Address: 500 Whitehead Street City: Key West State: FL Zip: 33040 -3110 Phone: 305 - 295 -3130 Ext: Fax: Email: aheavilin @ monroe - clerk.com Application Ref # Contract 2014 - RSAT -83 2014- RSAT -MON R -1 -A7 -001 Attachment C Section #1 Page 1 of 3 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: George Neugent Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040 -3110 Phone: 305 - 289 -6039 Ext: Fax: 305 - 872 -9195 Email: neugent- george @monroecounty - fl.gov Project Director Name: Laura Deloach -Hartle Title: Senior Administrator- Grants & Special Projects Address: 1100 Simonton Street Room 2 -285 City: Key West State: FL Zip: 33040 -3110 Phone: 305- 292 -4482 Ext: Fax: Email: deloachhartle -laura @monroecounty-fl.gov Application Ref # 2014 - RSAT -83 Section #1 Page 2 of Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section Questions: Question: What is the DUNS number for the subgrantee? Answer: 73876757 Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #1 Page 3 of 3 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment General Project Information Project Title: MEN'S JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 10/1/2013 End Date: 9/30/2014 Problem Identification South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate distinction of being designated as a high - intensity drug trafficking area and, as such, is a leading illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe County resulting in drug abuse rat s higher than both the state and national averages. Specifically in regards to the male population of Monroe County which is the population of focus for this grant request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida Department of Health reports rates of drug involvement as over twice that of the state average and four times that of the much larger Miami -Dade County to the north. The Agency for Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of 2011 publication indicates that male residents of our county had over twice the state rate per 100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe has over twice the state average for DUI arrests and, consequently, almost three times the state average for vehicular deaths involving drug use. For drug involved parents, statistics from the Florida Department of Children and Families indicate that 57% of Monroe County foster care placements between April 2011 and March 2012 were as a result of parental substance abuse. For many drug involved men, the obsession surrounding use and attainment of illicit and legal drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and ultimately incarceration. In addition; the destruction of parent -child relationships, increased domestic violence, increased crime, child abuse and neglect, foster care placement, divorce, stress on the legal and medical systems of a county with very limited resources, and global negative effects on our communities and quality of life are also directly affected. Recognizing the significant need for appropriate treatment among greater numbers of incarcerated men whose level of drug involvement is such that they would not benefit from available outpatient treatment and who are often the primary caretakers of children, the Guidance Care Center along with the Monroe County Sheriffs Office created the Jail Housed Drug Treatment Program located within the Monroe County Detention Center in 1992. It remains today as one of the few such programs operated within a county jail in Florida and the only opportunity for men to receive intensive drug abuse treatment within Monroe County. Moreover, these men are able to get treatment quickly instead of being one of the 66% of substance abusing Florida residents who desire help but are unable to access treatment due to Florida's lengthy waiting list for substance abuse services as reported by the Florida Department of Children and Families. This program has been able to attain and maintain a very low recidivism rate (under 25 %) for participants in the last 5 years with the addition of evidenced -based practices and special attention to the unique needs of substance abusingmen. The program has a very close relationship with county judges, attorneys, and the administration and staff of the Monroe County Detention Center as well as city and county authorities. Men who complete treatment are often granted early release from incarceration to return to their families and begin rebuilding their lives and the Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #2 Page 1 of 4 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment y ��p s lives of their loved ones thereby saving the county the expense of their continued detainment. Skills attained within the context of treatment increases the chances of sustained recovery, healthier family and other personal relationships, healthier children, and safer communities. Project S ummary (Scope of Work) In 1992, The Jail Incarceration Program (JIP) was developed in the Monroe County Detention Center and began providing substance abuse treatment services to county inmates to lay the foundation for sustained recovery. The majority of clients are court ordered by the Drug Court, Circuit Court and County Court Judges in Monroe County. The rest enter the program as volunteers who have met the criteria for drug /alcohol treatment and will be in the county jail a minimum of 182 days. The program has established a positive reputation county wide, working closely with judges, prosecutors and defense attorneys throughout the county. DCF audits for the past three years reported that this program meets or exceeds Best Practice standards with 100% compliance. This year's funding will allow services begun with last year's grant to continue for this population in the detention center. In July 2013 , the Commission on Accreditation of Rehabilitative Facilities (GARF) evaluated the JIP program for accreditation. The process of accreditation has strengthened assessment and treatment. The Jail In -House Program met the highest GARF standards and received recognition for its positive relationships between correctional staff and treatment clinical staff. The agency has submitted Annual Conformance to Quality Reports to GARF and continues to meet the highest accreditation standards. Client- centered individualized treatment plans tailored to the needs of men are a cornerstone of gender- responsive treatment. After developing these plans in partnership with the program participant, treatment plan reviews, case management services to provide community linkages and monthly self- reports of progress continue to refine the plan. On -going program review occurs through monthly focus groups with administrative staff and participants. The Global Assessment of Individual Needs (GAIN) instrument provides a comprehensive assessment of client needs and assists in developing a person- centered Wellness Plan that is updated with the participant every 30 days. Admission policies are welcoming to individuals with co- occurring disorders, learning disabilities, illiteracy and other special individualized needs. This allows access for all who probably otherwise would not receive services. For men with a mental illness as well as drug addiction, a Mental Health Status Assessment identifies impairments in functioning. Once identified, the client receives a referral to a mental health counselor and the Prison Health Services psychiatrist as well as participating in services to address the substance use disorder and criminal thinking and behavior. Treatment of mental illness is monitored by program staff as a vital part of recovery from substance abuse. Participants are given appointments with the Guidance Care Center psychiatrist upon completion of the program and release from incarceration and assigned a case worker to help them with appointments, treatment adherence, accessing of community services and medication assistance. Psychotropic medications are provided free of charge to participants who cannot afford their medications or who do not have insurance coverage. Treatment in the program is a minimum of six months and a maximum of one year. Aftercare services are encouraged as a part of re -entry planning and last up to six Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #2 Page 2 of 4 OCJG -005 (rev. April 2005) Application for Funding Assistance Rohde Department of Law Enforcement Residential Substance Abuse Treatment months once the participant is released. The Guidance/Care Center provides aftercare throughout the Florida Keys in community-based facilities. Aftercare is given priority and participants are enrolled before they are released. These services are not funded by the grant and are available to all participants regardless of ability to pay. Corrections staff conduct random drug testing with positive tests resulting in 30 days in lock- up and a return to court for judicial review of the case. Tests used are the Reclitest 10 panel dip sticks basting for amphetamine, benzodiazepinea, cocaine, opiates, synthetic opiates, THC. PCP barbiturates, KADMAand methadone. The program also has a relationship with the local drug court to run tests on their spectrometry machine if test results are questionable which helps to identify those who may have attempted to be dishonest by trying to mask the results. Program services will be delivered using anevidence based practice Cognitive Behavioral Therapy (CBT) curriculum entitled "Substance Abuse and Criminal Conduct: Strategies for Self Improvement and Change, Pathways to Responsible Living" authored by Harvey Milkman and MennethVVanberg. Throughout the treatment episode participants use a client workbook that belongs to them. The cost of that workbook ia$22.00 per copy. Use of this workbook iaaubiectho change ao more advanced evidenced-based treatment resources become available but v�||'not exceed the O22.00cost. Treatment in the correctional setting will incorporate trauma-informed and gender-responsive treatment through the use of the evidenced-based "Seeking Safety" treatment model to promote the healing and edification of the human spirit, Seeking Safety offers 25 treatment topics, each with a clinician guide and client handouts. The seven interpersonal topics are Asking for Help, Honesty, Setting Boundaries in Relationships, Healthy Relationships . Community Resources, Healing from Anger, and Getting Others to Support Your Recovery. The seven behavioral topics are Detaching from Emotional Pain: Grounding, Taking Good Care of Youroe|f. Red and Green F|aga, Commitment, Coping with Triggene, Respecting Your Time, and Self-Nurturing. The seven cognitive topics are PTSD: Taking Back Your Power, Compassion, When Substances Control You, Recovery Thinking, Integrating the Split Self, Creating Meaning, and Discovery, In addbion, four combination topics are Introduction to Treatment | Case Management, Safety, The Life Choices Game (Review). and Termination. These relational models support the development of healthy relationships with self, significant others, and the community at large in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to deliver core services. An evidenced based relapse prevention curriculum will be introduced this year. Specific treatment services will include: Education about addiction to include relapse prevention and the consequences ofcriminal behavior Anger and emotional control Trauma-informed care and treatment ho include sexual abuse and domestic violence A range of informational, emotional, and behavioral options to strengthen self and family Improving abilities to cope with their children and the world around them. Emphasis on physical and emotional wellness Parenting education and practice Learning, developing, and practicing positive coping skills Developing and beginning to implement a realistic and hopeful life plan Continuum of care supports participants by connecting and coordinating aftercare in the community and though 12-atep/aupport group involvement Discharge and aftercare planning Application Ret # 2014-RSAT-83 Contract 2014-RSAT'MONR-1,A7'001 Section #2 Page 3 of 4 oCJG-005 (re=, April 2005 Question: Does the implementing agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and /or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and /or cooperative agreements? If yes, answer "yes" or "no" to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N /A. Answer: N/A Application Het # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #2 Page 4 of 4 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 0001 - Residential Substance Abuse Treatment State Purpose Area: 0001 - Residential Substance Abuse Treatment Activity Description Activity: Cognitive Restructuring Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: 12 -Step Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Drug Testing Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #3 Page 1 of 13 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity: Educational Programs Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Activity Description Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Group Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Impulse /Anger Control Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #3 Page 2 of 13 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Activity Description Activity: Individual Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Mental Health Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Parenting Training Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Therapeutic Community Target Group: Adult Males Geographic Area: State of Florida Application Ref # 2014 - RSAT -83 Section #3 Page 3 of 13 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Objectives and Measures Objective: 2012 -01A - To report whether or not grant activity occurred during each reporting period. Grant activity is defined as any proposed activity in the OCJG approved grant application that is implemented or executed with RSAT funds. (Yes or No.) Measure: 2012 -01 A Is grant activity expected to occur during EVERY reporting period? Grant activity is defined as any proposed activity in the OCJG approved grant application that is implemented or executed with RSAT funds. (Yes or No.) Goal: Yes Objective: 2012 -02A - To report the number of RSAT participants added during each reporting period. Measure: 2012 -02A How many RSAT participants will be added to the program during the GRANT period? Goal: 70 Objective: 2012 -03A - To report whether or not your RSAT program used evidence -based treatment services during each reporting period(those demonstrated by the research literature to be effective at reducing substance abuse among court- involved individuals (see link at http: / /www.samhsa.gov /ebpwebguide /)) Measure: 2012 -03A Will your RSAT program use evidence -based treatment services such as those demonstrated by the research literature to be effective at reducing substance abuse among court- involved individuals (see link at http: / /www.samhsa.gov /ebpwebguide /)? Goal: Yes Objective: 2012 -04A - To report the type of services provided to RSAT participants during each reporting period. Measure: 2012 -04A What type of services will be provided to RSAT participants throughout the grant period? Application Ref # 2014 - RSAT -83 Section #3 Page 4 of 13 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment 71777 Goal: Education - addiction, relapse prevention, consequences of criminal behavior;Anger /emotional control; Trauma-informed care /treatment including sexual abuse,domenstic violence; Informational /emotional /behavioral options to strengthen self & family;Emphasis on physical /emotional wellness; Parenting education /practice; Learning /developing /practicing positive coping skills; Developing /implementing a realistic, hopeful life plan;Continuum of care; Discharge /aftercare planning Objective: 2012 -05A - To report the number of custody & treatment staff who worked directly with RSAT participants in the RSAT program during each reporting period. Staff would be all custody and treatment employees including but not limited to program managers, administrators, case managers, correctional officers and clinicians. Do NOT include mentors, volunteers or interns. Measure: 2012 -05A How many custody & treatment staff (who will work directly with RSAT participants in the RSAT program)are expected to be used? Staff would be all custody and treatment employees including but not limited to program managers, administrators, case managers, correctional officers and clinicians. Do NOT include mentors, volunteers or interns. Goal: 7 Objective: 2012 -06A - To report the number of custody and treatment staff who are cross - trained in the RSAT program. (This should be based on the number of uniformed officers who received training in the implementation of assessment instruments, motivational interviewing (MI) techniques, accountability training, or addiction - related trainings, as well as the number of treatment staff who will receive officer training and other security training sessions. Measure: 2012 -06A How many custody and treatment staff are to be cross - trained in the RSAT program? This should be based on the number of uniformed officers who received training in the implementation of assessment instruments, motivational interviewing (MI) techniques, accountability training, or addiction - related trainings, as well as the number of treatment staff who received officer training and other security training sessions for the RSAT program. Goal: 15 Objective: 2012 -07A - To report the number of RSAT participants who will be administered a risk and need assessment during the program period. (This refers to an instrument used to identify factors that may lead a participant to re- offend; pinpointing needed services to minimize those risks). Measure: 2012 -07A How many RSAT participants will be administered a risk and need assessment? This refers to an instrument used to identify factors that may Application Ref # 2014 - RSAT -83 Section #3 Page 5 of 13 Contract 2014 - RSAT - MONR -I -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment lead a participant to re- offend; pinpointing needed services to minimize those risks. Goal: 70 Objective: 2012 -07B - To report number of RSAT participants listed in 7A who were identified during the reporting period as high criminogenic risks, such as high substance abuse treatment needs. Measure: 2012 -07B From the number in question 7A, how many RSAT participants are expected to be identified as high criminogenic risk, such as high substance abuse treatment needs. Goal: 60 Objective: 2012 -08A - To report the number of RSAT participants with an individualized treatment plan. This number should be equal to or less than the number of participants currently enrolled and should be based on an unduplicated count of participants with treatment plans. Participants with updated treatment plans should be counted only once. Measure: 2012 -8A How many RSAT participants will have an individualized treatment plan during the program? This number should be equal to or less than the number of participants enrolled and should be based on an unduplicated count of participants with treatment plans. Participants with updated treatment plans should be counted only once. Goal: 100 Objective: 2012 -09A - To report whether or not your RSAT program participated in a correctional institution /community based partnership (during the reporting period) to ensure that therapeutic services administered to participants are maintained after their release into the community. Measure: 2012 -09A Will your RSAT program participate in a correctional institution /community based partnership to ensure that therapeutic services administered to participants are maintained after their release into the community? Goal: Yes Objective: 2012 -10A - To report the number of RSAT participants in the program during each reporting period (including the number of RSAT participants carried over from the previous reporting period and NOT new admissions during the reporting period. Measure: 2012 -10A Approximately how many RSAT participants are expected to be in the program during the grant period? Goal: 100 Application Ref # 2014 - RSAT -83 Section #3 Page 6 of 13 Contract 2014 -RSAT- MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment r Objective: 2012 -11A - To report the number of new admissions during the reporting period Measure: 2012-11A How many NEW admissions are anticipated to participate in the RSAT program during the grant period? This does not include any carry-overs from a previous grant period. Goal: 70 Objective: 2012 -12A - To report RSAT participants receiving RSAT funded treatment through the following components: COGNITIVE SERVICES BEHAVIORAL SERVICES EMPLOYMENT SERVICES HOUSING SERVICES EDUCATION SERVICES MENTAL HEALTH SERVICES MEDICAL/DENTAL SERVICES SUBSTANCE ABUSE SERVICES OTHER SERVICES EXPLAIN OTHER SERVICES Measure: 2012 -12A From the following components, which will be used in your RSAT program? COGNITIVE SERVICES, BEHAVIORAL SERVICES, EMPLOYMENT SERVICES, HOUSING SERVICES, EDUCATION SERVICES,MENTAL HEALTH SERVICES, MEDICAL/DENTAL SERVICES, SUBSTANCE ABUSE SERVICES, OTHER SERVICES (EXPLAIN OTHER SERVICES). Goal: Cognitive services, behavioral services, educational services, mental health services, substance abuse services Objective: 2012 -13A - To report the number of RSAT participants who SUCCESSFULLY completed all requirements set forth in your RSAT grant application during the reporting period. Measure: 2012 -13A How many RSAT participants are anticipated to SUCCESSFULLY complete all requirements set forth in your RSAT grant application during the grant period? Goal: 75 Objective: 2012 -13B - To report those listed in 13A who were released into the community during the reporting period. Measure: 2012 -13B Of those listed in 13A, how many participants are expected to be released into the community after treatment completion? Goal: 70 Objective: 2012 -13C - To report the number of RSAT participants listed in 13B with a continuity of care arrangement with aftercare providers. This Application Ref # 2014 - RSAT -83 Section #3 Page 7 of 13 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment number should be based on those with active treatment plans that continue in the community and who receive referrals for services after their release into the community. Measure: 2012 -13C Of the number in 13B, how many RSAT participants are expected to be released with a continuity of care arrangement with aftercare providers? This number should be based on those with active treatment plans that continue in the community and who receive referrals for services after their release into the community. Goal: 65 Objective: 2012 -14A - To report number of RSAT participants removed from the program during the reporting period due to termination for a new charge. Measure: 2012 -14A How many RSAT participants are expected to be removed from the program during the grant period due to termination for a new charge? Goal: 5 Objective: 2012 -14B - To report number of RSAT participants removed from the program during the reporting period due to release or transfer to another correctional facility. Measure: 2012 -14B How many RSAT participants are expected to be removed from the program during the grant period due to release or transfer to another correctional facility? Goal: 5 Objective: 2012 -14C - To report number of RSAT participants removed from the program during the reporting period due to death or serious illness. Measure: 2012 -14C Approximately how many RSAT participants are expected to be removed from the program during the grant period due to death or serious illness? Goal: 00 Objective: 2012 -14D - To report number of RSAT participants removed from the program during the reporting period due to a lack of engagement (non- responsiveness). Measure: 2012 -14D Approximately how many RSAT participants are expected to be removed from the program due to a lack of engagement or non - responsiveness? Goal: 5 Application Ref # 2014 - RSAT -83 Contract 2014 -RSAT- MONR -I -A7 -001 Section #3 Page 8 of 13 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment 5 Objective: 2012 -14E - To report number of RSAT participants removed from the program during the reporting period due to failure to meet program requirements. Measure: 2012 -14E Approximately how many RSAT participants are expected to be removed from the program due to failure to meet program requirements? Goal: 10 Objective: 2012 -14F - To report number of RSAT participants removed from the program during the reporting period due to other reasons (please list other reasons.) Measure: 2012 -14F Approximately how many RSAT participants are expected to be removed from the program due to other reasons (please list other reasons)? Goal: 0 Objective: 2012 -15A - To report the number of SUCCESSFUL completions in the program within the following time frames (the sum of this answer should equal the number in 13A): 7 -9 months 10 -12 months Measure: 2012 -15A Approximately how many SUCCESSFUL completions in the program within the following time frames (the sum of this answer should equal the number in 13A): 7 -9 months 10 -12 months Goal: 7 -9 months: 50 10 -12 months: 25 Objective: 2012 -15B - To report the number of UNSUCCESSFUL completions or terminations who were in the program within the following time frames (the sum of this answer should equal the total number in 14A -14F): 7 -9 months 10 -12 months Measure: 2012 -15B Approximately how many UNSUCCESSFUL RSAT completions or terminations are anticipanted to be in the program within the following time frames (the sum of this answer should equal the total number in 14A -14F): 7 -9 months 10 -12 months Goal: 7 -9 months: 18 10 -12 months: 7 Objective: 2012 -16A - To report the number of participants who were given a drug test before admission into the RSAT program during this reporting period. (Subgrantees must implement urinalysis or other proven reliable forms of testing including both random and periodic testing (1) of a participant before they enter the program and during the period in which they receivd treatment; and (2) of a participant released from an Application Ref # 2014 - RSAT -83 Section #3 Page 9 of 13 Contract 2014 - RSAT - MONR -I -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment RSAT program if they remain in the custody of the State.) Measure: 2012 -16A Approximately how many participants are expected to be given a drug test before admission into the RSAT program? Subgrantees must implement urinalysis or other proven reliable forms of testing including both random and periodic testing (1) of a participant before they enter the program and during the period in which they receivd treatment; and (2) of a participant released from an RSAT program if they remain in the custody of the State.) Goal: 70 Objective: 2012 -16B - To report the number of participants who were given a drug test after successfully completing the RSAT program during the reporting period. (Subgrantees must implement urinalysis or other proven reliable forms of testing including both random and periodic testing (1) of a participant before they enter the program and during the period in which they receivd treatment; and (2) of a participant released from an RSAT program if they remain in the custody of the State.) Measure: 2012 -16B Approximately how many participants are expected to be given a drug test after successfully completing the RSAT program? Subgrantees must implement urinalysis or other proven reliable forms of testing including both random and periodic testing (1) of a participant before they enter the program and during the period in which they receivd treatment; and (2) of a participant released from an RSAT program if they remain in the custody of the State. Goal: 10 Objective: 2012 -16C - To report the total number of RSAT participants who were drug tested DURING the RSAT program during the reporting period. The number entered should be an unduplicated count only of participants tested for alcohol or illegal substances and should be equal to or greater than the number of positive tests given during the reporting period. Measure: 2012 -16C Approximately how many RSAT participants are expected to be drug tested DURING the RSAT program? The number entered should be an unduplicated count only of participants tested for alcohol or illegal substances and should be equal to or greater than the number of positive tests given during the entire grant period. Goal: 70 Objective: 2012 -16D - To report the number of participants tested DURING the RSAT program during the reporting period with a POSITIVE result. Include only an unduplicated count only of participants (completions, non completions and current participants) who tested positive for alcohol or illgal substances and should equal or be less than the total. Application Ref # 2014 - RSAT -83 Section #3 Page 10 of 1 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment s � � Measure: 2012 -16D Approximately how many participants are expected to be tested DURING the RSAT program with a POSITIVE result? Include only an unduplicated count only of participants (completions, non completions and current participants) who tested positive for alcohol or illgal substances and should equal or be less than the total. Goal Objective: 2012 -17C - To report in narrative form any problems or barriers encountered which prevented goals and /or accomplishments from being reached during the reporting period. Measure: 2012 -17C Do you anticipate any problems or barriers encountered which would prevent goals and /or accomplishments from being reached? If so, please elaborate. Goal: No Objective: 2012 -17D - To report any assistance that OCJG can provide to address any problems or barriers identified in 17C. Measure: 2012 -17D Do you anticipate seeking assistance that OCJG can provide to address any problems or barriers identified in 17C? Goal: No Objective: 2012 -17E - To report in narrative form whether or not the RSAT program is on track to fiscally and programmatically complete as outlined in the RSAT grant application. Measure: 2012 -17E Do you expect your RSAT program to stay on track to fiscally and programmatically complete as outlined in the RSAT grant application? Goal: Yes Objective: 2012 -17F - To report major activities for the upcoming six months. Measure: 2012 -17F Will you report major activities for the upcoming six months in each performance report? Goal: Yes Objective: 2012 -17G - To report any innovative programs /accomplishments that you would like to share with OCJG (based on your knowledge of the criminal justice field.) Measure: 2012 -17G Could you report any innovative programs /accomplishments that you would like to share with OCJG (based on your knowledge of the criminal justice Application Ref # 2014 - RSAT -83 Section #3 Page 11 of 13 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment field)? Goal: Yes Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #3 Page 12 of 13 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section Questions: Question: What is the TOTAL number of beds (treatment and non - treatment) in the facility? Please give the number for each facility if there are multiple facilites. Answer: 596 Question: How many non RSAT- funded treatment beds are in this facility? Please give the number for each facility if there are multiple facilites. Answer: 526 Question: How many RSAT- funded treatment beds are in this facility? Please give the number for each facility if there are multiple facilites. Answer: 70 Question: How is aftercare provided? Answer: Aftercare services are encouraged as a part of re -entry planning and last up to six months once the participant is released. The Guidance /Care Center provides aftercare throughout the Florida Keys in community -based facilities. Aftercare is given priority and participants are enrolled before they are released. Question: What is the anticipated number of RSAT program completions during each quarterly reporting period? Answer: 18 Question: What goals do you plan to accomplish during the subgrant period? Answer: An evidenced based relapse prevention curriculum will be introduced this year. Question: Please provide the physical address for the facility or facilities in which your RSAT - funded program operates. Answer: Monroe County Detention Center 5525 College Road Key West, FL 33040 Question: If "other" was selected for the geographic area, please describe. Answer: N/A Question: If "other" was selected for location type, please describe. Answer: N/A Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -I -A7 -001 Section #3 Page 13 of 13 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency ?: No FLAIR / Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $50,000.00 $16,667.00 $66,667.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $50,000.00 $16,667.00 $66,667.00 Percentage 74.9996 25.0003 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # 2014 - RSAT -83 Section #4 Page 1 of 4 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Budget Narrative: Total budget $66,667 Contractual Services: Salaries and Benefits: Substance Abuse Counselor 27,853 (87 FT) Lead Counselor 24,790 (65 FTE) Counselor /Case Manager 6,964 (22 FTE) FICA 4,560 (1.74 FTE) Total Salaries and Benefits 64,167 Expenses: 70 workbooks @$22.00 each 1,540 Supplies 340 Drug tests 140 @ $4.43 each 620 Total Expenses 2,500 Total Contractual Services: $66,667 Unit Cost= 18.42 Approximate Units = 3,619.27 The Substance Abuse Counselor at .87 FTE will provide group and individual therapy, conduct assessments, make appropriate referrals as needed, provide information on client participation and progress to judges and detention staff, and develop and monitor treatment plans. This will be a Bachelor's level position. The Lead Counselor at .65 FTE's will provide the same services as above with the addition of clinical oversight duties of the Program. This will be a Masters level position. The Counselor /Case Manager will provide case management support to participants as well as conduct groups and intakes as needed. This will be a Bachelors level position Therapy workbooks will be provided to each participant in the program. Supplies will include paper, pens, folders, copier toner, and other basic office supplies to be used by staff and participants. Drug testing will be administered upon entry into the Program and at least once while receiving treatment within the Program. Monroe County will provide the 25% match required. The Guidance Care Center will cover all costs in excess of the allocated grant amount. Monroe County will execute an agreement with the Guidance Care Center for the grant period. A copy of the agreement will be provided to FDLE. Application Ref # 2014 - RSAT -83 Section #4 Page 2 of 4 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Section Questions: Question: What is the subgrantee's Operating Capital dollar threshold? Answer: 1000 Question: Is there a sole source purchase involved with this subgrant? Answer: No Question: Is there a contract executed for activities in this subgrant? If so, has a copy been received by the OCJG? Answer: There will be an executed contract for activities and a copy will be provided to FDLE /OCJG. Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's Indirect Cost Plan (approved by the cognizant federal agency) been submitted to the OCJG? Answer: No Question: If salaries and benefits are included in the budget, is there a net increase in the number of personnel? Answer: No Question: If benefits are to be included, are they reflected in the budget narrative? Answer: No Question: Will the applicant be requesting an advance of federal funds? Answer: No Question: Will the project earn Program Generated Income (PGI)? Answer: No Question: Does the budget include services based on unit costs? If so, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: Yes. Total budget Contractual Services: Salaries and Benefits: $66,667 Substance Abuse Counselor27,853C87 FT) Lead CounselorQ4,790C65 FTE) Counselor /Case Manager6,964(22 FTE) FICA4,560(l.74 FTE) Total Salaries and Benefits:64,167 Expenses: 70 work books @$22.00 eachm,540 Suppliesl340 Drug Testing 620 Application Ref # 2014 - RSAT -83 Section #4 Page 3 of 4 Contract 2014 - RSAT - MONR -I -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Total Expenses:2',500 Total Contractual Services: $66,667 Unit Cost= 18.42 Total grant units = 3,619.27 The Substance Abuse Counselor at .87 FTE will provide group and individual therapy, conduct assessments, make appropriate referrals as needed, provide information on client participation and progress to judges and detention staff, and develop and monitor treatment plans. This will be a Bachelor's level position. The Lead Counselor at .65 FTE's will provide the same services as above with the addition of clinical oversight duties of the Program. This will be a Masters level position. The Counselor /Case Manager will provide case management support to participants as well as conduct groups and intakes as needed. This will be a Bachelors level position Therapy workbooks will be provided to each participant in the program. Supplies will include paper, pens, folders, copier toner, and other basic office supplies to be used by staff and participants. Unit Cost data provided August 16, 2013 by Guidance Care Center. on Ref # 2014 - RSAT -83 Section #4 Page 4 of 4 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJO -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment Insert Standard Conditions Page here. Application Ref # 2014 - RSAT -83 Section #5 Page 1 of 1 Contract 2014 - RSAT - MONR -1 -A7 -001 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: Typed Name and Title: Date: Typed Name of Subgrant Recipient: Signature: Typed Name and Title: Date: Signature: Typed Name and Title: Date: Application Ref # 2014 - RSAT -83 Contract 2014 - RSAT - MONR -1 -A7 -001 Section #6 Page 1 of 1 OCJG -005 (rev. April 2005) Typed Name of Implementing Agency: Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment y ; 1 7777 Insert Certifications and Authorizations here. Application Ref # 2014 - RSAT -83 Section #7 Page 1 of 1 Contract 2014 -RSAT- MONR -1 -A7 -001 OCJG -005 (rev. April 2005) PUBLIC ENTITY CRIME STATEMENT ATTACHMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit bid on a contract with a public entity for the construction or repair ofa public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work aSa contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO fora period of 36 months from the date of being placed on the convicted vendor list." ATTACHMENT SWORN STATEMENT UNDER ORDINANCE NO. 10-1990 MONROE COUNTY, FLORIDA warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer oremployee in violation ofSection 2 of Ordinance No. 1O-199Oor any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. Date: PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature (name or individual signing) in the space provided above on this day of ,20____. --- My commission expires: ATTACHMENT The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse 3. Gives each employee engaged in providing the commodities orcontractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities orcontractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no|o contendere to, any violation of Chapter 893 (Florida Statutes) orofany controlled substance law of the United States or any state, fora violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes asanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Makes good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above (Signature of Respondent) Date PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by rns, (name of individual signing) affixed his/her signature in the space provided above on this day of Z My commission expires: