Item G31BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20 2013 Division: Emtiloyee Services
Bulk Item: Yes X No _ Department: Human Resources
Staff Contact Person: Teresa AQuiar X4458
AGENDA ITEM WORDING: Approval to increase hours of the Safety Officer position # ESSF001
from 20 hours per week to 40 hours per week.
ITEM BACKGROUND: Increase in hours will allow more time contributed to engaging more
participation of the Safety Committee; safety policy revisions; ensuring department compliance and
follow -up concerning safety practices and policies; safety training; and working to achieve an overall
reduction in injuries /accidents.
PREVIOUS REVELANT BOCC ACTION: FY 2010 the position was downgraded and decreased
in hours from 40 hpw to 20 hpw.
CONTRACT /AGREEMENT CHANGES N/A
STAFF RECOMMENDATIONS: Approval.
with benefits
TOTAL COST: $_34,609 INDIRECT COST:
DIFFERENTIAL OF LOCAL PREFERENCE:
BUDGETED: Yes No X
COST TO COUNTY: $34,609 SOURCE OF FUNDS: _Internal Service Funds
REVENUE PRODUCING: Yes _ No _ AMOUNT PER MONTH Year
APPROVED BY: County )
t3' tt3' OMB/Purchasing Risk Management`
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 2/27/01
Y,
County of Monroe
The Monda Keys -
Office of the Employee Services Division Director
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 268
Key West, FL 33040
(305) 292-W8 — Phone
(305) 29264 - Fax
BOARD OF COUNTY COMMSSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern, Heather Carruthers, District 3
Danny L. Kolhage, District 1
David Rice, District 4
Sylvia J. Murphy, District 5
Safety Officer — 20 HPW to 40 HPW
Increase in hours will allow more time contributed to getting Safety Committee involved;
Updating/Consolidating/Rewrite of Safety Policy; Ensuring Safety Representative and department
compliance with safety policies and safe practices; More time to conduct periodic safety inspections to
ensure proper compliance; More time to plan, develop and provide safety training; Work to achieve 20%
reduction in injuries /accidents.
This position use to be full time and the hours were decreased a few years ago. We need to bring this
position back to the 40 hpw it was previously.
05101
Current
pMnnncnd
.120 Salary
$9,495
$18,990 + $570 -3%
.210 FICA
$589
$1,507
.210 Medicare
$138
$352
.220 Retirement
$0 this should have an amount
$1327
.230 Life/Health
$0
$4740
.240 Wkrs Comp
$26
$53
.240 Wkrs Comp
$12
$26
1 $10,260
$10,260
$27,565 with 3%
05102
Current
Pro need
.120 Sal
$9,495
$18,990 + $570 -3%
.210 FICA
$589
$1,507
.210 Medicare
$138
$352
.220 Retirement
$0 this should have an amount
$1327
.230 Life/Health
$0
$4740
.240 Wkrs Comp
$26
$53
.240 Wkrs Comp
$12
$26
$10,260
$27,565 with 3%
Current Total: $20,520 Proposed Total: $55,129 Increase of $34,609/168%
MONROE COUNTY
4 JOB DESCRIPTION
„ ' Position Title: SAFETY OFFICER Date: August 29, 2011
Position Level: 8 FLSA Status: Nonexempt Class Code: 8 - i I
GENERAL DESCRIPTION
The Safety Officer with the support of Department & Division Safety Representatives shall carry out aspects of the loss
control program for the County. Assumes full responsibility for the administration of the County Safety Program and
provides direction and leadership on safety issues. This position is required to become fully knowledgeable of the County's
Safety Program as outlined in the Safety Manual and ensure that all aspects of it are followed. Work is performed under the
supervision of the E mployee Services Director.
KEY RESPONSI
1. *Coordinates and consults with Division Directors and Department Heads and Supervisors regarding health and safety
issues in their respective areas.
2. *Takes initiative in identifying potential problems or opportunities for improvement makes effective recommendations
and ensures appropriate follow -up.
3. *Provides guidance in regards to compliance with the county's safety program. Ensure that responsibilities as outlined in
the safety program are carried out by Supervisors and Safety Representatives. Reports non - compliance to the
Department/Division Director and Employee Services Director.
4. *Coordinates and/or conducts necessary safety training to Supervisors, Safety Representatives and employees as
directed. Continually follows up with trained individuals to ensure that duties are being carried out in accordance with the
safety manual.
5. *Conducts regular safety audits of county departments including the inspection of facilities, worksites, equipment, work
practices, and safety devices to ensure compliance. Reports findings to department and recommends changes if
appropriate.
6. *Meets with the Safety Accident Review Board on a quarterly basis and functions as advisor. The Safety Officer must
use this Board to its full potential in assisting him/her in carrying out the County's Safety Program.
7. Supports strategies to reduce incidents resulting in financial liability, thereby reducing costs associated with worker's
compensation and general liability claims. Regularly communicates with the Risk Administrator and Benefits
Administrator to discuss claims and strategies.
8. Develops policies, plans and procedures as needed to minimize risk to the public and employees.
9. Develops and maintains working relationships at all levels.
10. Observes work in progress and ensures that proper safety equipment is worn and procedures are followed.
11. Participates in investigations and inspections as needed.
12. Analyzes data and prepares reports. Reviews accident and incident reports and performs statistical studies of the
County's accident data to prevent future occurrences.
13. Reviews driving records of all employees to ensure compliance of driving policy.
14. Assists in budget preparation.
15. *Travels throughout Monroe County as needed.
* Indicates an "essential" Job function.
The information on this description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned
to this iob.
Position Title: SAFETY OFFICER
,
Class Code 8 t Position Level 8
r, s
Education:
KEY JOB RE UIREMENTS
Vocational or other technical School,
certificatio
be and h i school. n, training or apprenticeship required
Experience:
Impact of Actions:
2 years to 3 years minimum amount of prior related work experience.
Makes recommendations or decisions which usually affect the assigned department,
but may at times affect operations, services, individuals,
or activities of others outside
of the assi ed de artment.
Complexity:
Varied: Work is complex and varied and requires the selection and application of
technical and detailed Problems
guidelines. are not easy to identify, but are similar to
those seen before. Moderate analytic ability is needed to interpret
gather and data
where results /answers can be found after analysis of several facts. Solutions can often
be found b
Decision Making:
usin methods chosen before in other situations.
Varied: Supervision is present to establish
general objectives relative to a specific
project, to outline the desired end product and to identify potential resources for
assistance. Independent judgment is required to identify, select and apply the most
appropriate of available guidelines and procedures, intrepret
precedents, and adopt
standard methods or practices to meet variations in acts and/or conditions.
Requires regular contacts to carry out
programs and to explain specialized matters.
Also requires continuing contacts with officials at higher levels on matters requiring
cooperation, explanation and persuasion or with the public involving the enforcement
of re ulations, olicies
Ea
and rocedures.
Responsible for orienting aand training others, and assigning and reviewing their
work. May also be responsible for acting in a "lead" or "senior" capacity over other
Positions performing essentially the same work, or related technical tasks
ons
and
reporting to a hi her level on a formal basis.
May require the ability to wear
P s' cal Effort.-
personal protective equipment such as a respirator;
requires, walking, standing, lifting, climbing ladders, bending, squatting.
On Call
Required to work during emergency situations.
Requirements:
Other:
Proficiency in Microsoft Word, PowerPoint and Excel; Training experience —
Speaker and Communication Florida
skills; Driver's license and satisfactory driving
record; Must be able to read and write English and communication
writing. effectively in
Must be able to use persuasion to obtain compliance and cooperation from those of
whom the Safe Officer has no direct authority.
Division Director.
N -- a n�}} e: ''
Deputy County Administrator:
APP ROVALS
D te•
F�1 A t; ..
Signatu_ '
Date:
On this date I have received a copy of my job description relating to my employment with Monroe County.
Name: Signature:
Date: