Item G384GEN ITEM SUMMAR
Meeting Date: 11/20/2013 Division.: Community Services
Bulk Item: Yes X No Department: Social Services
Staff Co tac erson: Sheryl Graham (305 292- ) 4
jf � � �~
AGENDA ITEM WORDING: Request Approval of Amendment #002 to the Alzheimer's Disease
Initiative Program (ADI) Contract #KZ1397 :between the Alliance for Aging, Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services /In Home Services) for the contract period of
711/13 to 6 /30 /14.
ITEM BACKGROUND: Approval of Amendment #002 to the ADI contract will modify Attachment
I1, ADI Contract Report Calendar, of the original contract to include the addition of three (3) notes.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted by the BOCC on 9/1$/13 for
amendment #001 to the Alzheimer's Disease Initiative (ADI) Contract '# KZ1397, between the Alliance
for Aging, Inc) (AAA) and Monroe County Board of County Commissioners (Social` Services /In Home
Services) for the contract period of 7/1113 to 6/30/14.
CONTRACT /AGREEMENT CHANGES: The purpose of this amendment is to modify
Attachment 11, ADI Contract Report Calendar, of the original contract to include additional notes.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $70,023.00 BUDGETED: Yes X No
COST TO COUNTY: $0 no match required SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH YEAR:
APPROVED BY County Atty. O B1Purchasing Risk Management
DOCUMENTATION Included X Not Required To Follow
DISPOSITION: AGENDA ITEM #
Revised Blob
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: KC 1371
Effective Date: 11120/2013
Expiration Date: 06/3012014
Contract Purpose/Description: To Request Approval of Amendment #002 of the Alzheimer's Disease
Initiative Program (ADI) Contract #KZ 1397 between the Alliance for Aging, Inc. (AAA) and Monroe
County Board of County Commissioners (Social Services/In Home Services) for the contract period of
7/1/13 to 6/30/14.
CONTRACT COSTS
Total Dollar Value of Contract: approx. $70,023.00 Current Year Portion: $—
125-6153613
Budgeted? Yes X No Account Codes: -
County Match: $0
Additional Match: $0
Total Match $0 ADDITIONAL COSTS
Estimated Ongoing Costs: For:
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc)
Date Out
OMB Form Revised 2127/01 MCP #2
ATTACHMENT II
ALZHEIMER'S DISEASE INITIATIVE PROGRAM
INVOICE REPORT SCHEDULE
Based On Submit to AAA
Report Number On This Date
1 July Advance* July 1
2 August Advance* July 1
3 July Expenditure Report August 10
4 August Expenditure Report September 10
5 September Expenditure Report October 10
6 October Expenditure Report November 10
7 November Expenditure Report December 10
8 December Expenditure Report January 10
9 January Expenditure Report February 10
10 February Expenditure Report March 10
I 1 March Expenditure Report April 10
12 April Expenditure Report May 10
13 May Expenditure Report June 14
14 June Expenditure Report July 10
15 Final Expenditure and Request for Payment July 25
16 Close Out Report August 10
Legend: * Advance based on projected cash need.
Note # 1: Report #1 for Advance Basis Agreements cannot be submitted to the Department of Financial Services
(DFS) prior to July -I or until the agreement with the AAA has been executed and a copy sent to DFS.
Actual submission of the vouchers to DFS is dependent on the accuracy of the expenditure report.
Note # 2: All advance payments made to the Contractor shall be returned to the AAA by the submission date of
report #9.
Note #3: Submission of expenditure reports may or may not generate a payment request. If final expenditure
report reflects funds due back to the AAA payment is to accompany the report.
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All previsions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
amen dment This ! all its
• . ! L � filnn -
are
Amendment 002 CONTRACT KZ 1397 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this 1 -page amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of
Commissioners, Social
Services/In-Home Services.
SIGNED BY:
NAME: George Neugent
TITLE: Mayor
DATE: 11/20/13
SMFYM�
Max B. Rothman, JD, LL.M.
NAME:
President & CEO
TITLE:
DATE:
Amendment 001 CONTRACT KZ 1397 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance ", and Monroe County Board of Commissioners, Social 5ervices /in -Home
Services..
The purpose of this amendment is increase the amount allocated under contract by
$13,277.00 for a total allocation of $70,023.00. The increase is for Respite services.
METHOD OF PAYMENT:
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract. This
am a n d all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1 -page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER
Monroe County Board of ALLIANCE FOR AGING, INC.
Commissioners, Social �/t1
Services /In -Home Services.