Item G42BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20, 2013 Division: Public Works/Engineering
Bulk Item: Yes x No _ Department: Engineering Services Department
Staff Contact Person/Phone #: Judv Clarke X4329
AGENDA ITEM WORDING: Approval to reject bid in the amount of $1,742,100 for construction of
Wayfinding Sign Program and to re- advertise for construction bids. This project is funded through a Florida
Department of Transportation (FDOT) Local Agency Program (LAP) Agreement.
ITEM BACKGROUND: On October 24, 2013 the county received one bid for construction of the project that
was 70% higher than anticipated. Due to the fact that the bid was high and that FDOT typically wants two bids
for a LAP funded project, staff is requesting approval to reject the bid and re- advertise the project.
The county designed a wayfinding sign program for US 1 to consolidate existing signage, remove sign clutter,
improve aesthetics along the scenic highway, and direct travelers to recognized business areas and public
amenities.
PREVIOUS RELEVANT BOCC ACTION:
2/17/2010 - Approval to execute the LAP Agreement with the FDOT to provide funding for the All American
Road Signage and to investigate a design alternative for the types of signs that can be provided under the
program.
10/20/10 — Approval to advertise an RFQ to develop a Wayfinding Signage Program along the Florida Keys All
American Road (Florida Keys Scenic Highway).
2/16/11 - Approval to negotiate a contract with URS to develop a Wayfinding Signage Program along the US 1
Florida Keys Scenic Corridor.
3/16/11 - Approval of a professional services contract with URS to develop a wayfinding program along the US
1 Florida Keys Scenic Corridor.
11/16/2011 - Approval of an Inter -local Agreement (ILA) with the Village of Islamorada (Village) to design
Wayfinding signs within the Village boundaries; design services to be paid in advance in the amount of
$39,860.88, and fabrication and installation to be paid pursuant to FDOT Grant Agreement APW 52 .
11/16/11 - Approval of the modified conch shell concept for the Wayfinding Sign Program.
5/16/2012 — Approval of final design for Wayfinding Sign Program.
4/17/2013 — Approval of a resolution to construct and maintain Wayfinding Sign program and to accept the
wayfinding sign criteria established in Rule 14- 51.030 FAC.
4/17/2013 — Approval to advertise an RFQ for CEI services
7/17/2013 — Approval to negotiate a contract with highest ranked CEI respondent
CONTRACT /AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval as requested above.
TOTALCOST: $800 INDIRECT COST: BUDGETED: Yes X No
COST TO COUNTY: $0 (100% grant funds) SOURCE OF FUNDS: c/c 50517 GW1001
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB /Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
BUDGET AND FINANCE
PURCHASING DEPARTMENT
TABULATION SHEET
OPEN DATE: OCTOBER 24, 2013 AT 3:00 PM,
TITLE: ALL AMERICAN ROAD (WAYFINDING) SIGNS
RESPONDENT
BOND
BID AMOUNT
DOUGLAS N. HIGGINS , INC.
5 0 /0
$1,742,100.00
Bid Committee Present Emie Coughlin - Purchasing Office
Members of the Public Present Paul P. Waters - Douglas N. Higgins, Inc.
I hereby certify that this is a true and correct copy of said bid opening and that all bidders listed above have been checked against the
State of Florida Convicted & Suspended Vendor listings. All bids listed above were received by the date and time specified.
Bid Opened By: Emie Coughlin - Purchasing Manager