Item H11BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: NOVEMBER 20, 2013
Bulk Item: Yes X No
Division: TDC
Department:
Staff Contact Person/Phone #: Maxine Pacini
296 -1552
AGENDA ITEM WORDING:
Approval of an Amendment to Agreement with Interselect, Inc. d.b.a. Burdines Waterfront to
revise name of organization to reflect d.b.a Burdines Waterfront, and revise name of event
from the 13 Annual Dolphin & Blackfin Tuna Fun Fishing Tournament to the 13 Annual
Burdines Fun Fishing Tournament.
ITEM BACKGROUND:
The event coordinator submitted invoices for payment with an event name that differed from
the exact name written with the agreement. In order to pay the invoices an amendment
needed to be approved showing the exact name of the event as it was advertised.
TDC Fishing Umbrella approved same at their meeting of October 2013
TDC approved same at their meeting of October 29, 2013
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved original agreement at their meeting of October 17, 2012
CONTRACT /AGREEMENT CHANGES:
Amendment to add d.b.a Burdines Waterfront to organization name, and to revise
name of event
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $5,000 BUDGETED: Yes X No
COST TO COUNTY: $5,000 SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management ° X
DOCUMENTATION:
DISPOSITION:
Included X Not Required
AGENDA ITEM #
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Interselect Inc. d.b.a
Contract # 1047
Burdines Waterfront
Effective Date: 10
Expiration Date: 11/20/13
Contract Purpose/Description:
Approval of an Amendment to Agreement with Interselect Inc. to add d.b a Burdines
Waterfront to the orizanization name,
and revise name of event to read the 13'' Annual
Burdines Fun Fishing Tournament.
Contract Manager: Maxine Pacini
3523 TDC # 3
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on 11/20/13
Agenda Deadline: 11/5/13
CONTRACT COSTS
Total Dollar Value of Contract: $ 5,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: _ 115- 75022 - 530340 -TF45- 696X - 530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance.
etc.
CONTRACT REVIEW
Changes Date Out
qe In Needed R er
Division Director X U j , 4 Yes❑ No[!]
Risk Management l Yes❑ NoD
O.M.B./Purchasing !O a 3 Yes❑ Nom
County Attorney !4'3 Yes[:] Nog C.Limbert 3
Comments:
Vents rorm Kevlse(I 212 /N1 MUF 42
AMENDMENT Ost AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the day of 2013 is entered into by
and between the Board of County Commissioners for Monroe County, on behalf of the Tourist
Development Council, and Interselect, Inc. d.b.a Burdines Waterfront ( "Event Sponsor")
WHEREAS, there was an agreement entered into on October 17, 2012 between the parties,
awarding $5,000 to Interselect, Inc. for the 13 Annual Dolphin & Blackfin Tuna fun Fishing
Tournament in June 2013; and
WHEREAS, it has become necessary to revise the name of the event organization to add
d.b.a Burdines Waterfront, and to revise the name of the event to the 13 Annual Burdines Fun
Fishing Tournament to allow for payment of invoices showing event name which differed from the
original agreement, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
1. Paragraph 1 of the agreement shall be revised to read: County shall pay a sum not to
exceed $5,000 (Five Thousand Dollars — TDC District III Funding Allocation) for promotion and
related expenditures effective October 17, 2012, as described in the event budget, attached hereto
as Exhibit "D ", for production of the 13 Annual Burdines Fun Fishing Tournament in June,
2013 ( "Event "). No amendments shall be made to Exhibit "D" after approval of contract.
Payment will be made only after Event. Sponsor submits invoices and support documentation
acceptable to the County's Finance Department within ninety (90) days of the conclusion of the
Event. Funding under this agreement terminates ninety days after the conclusion of the Event. The
advertising and promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without increasing the total
dollar amount and without requiring a written amendment to this agreement. The general non -
allocated section of the Event budget shall not exceed 15% of the total budget and may be
utilized for unforeseen allowable expenditures and for those budget lines that may require
additional funds, according to County guidelines. Monroe County's performance and obligation
to pay under this agreement is contingent upon an annual appropriation by the County.
2. In all other respects, the remaining provisions of the agreement dated October 17, 2012
shall remain in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Amendment # 1
13` Annual Burdines Fun Fishing Tournament (Previously named: Dolphin & Blackfin Tuna Fun Fishing Tournament (13` Annual)
ID# 1047
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year fkst
above written.
(SEAL)
Attest: Amy Heavilin. Clerk
(CORPORATE SEAL)
Attest:
By.
Print Name
Date:
Board of County Commissioners
of Monroe County
MayodCneimren
Inbreelect, Inc. d." Burdnes Wasrkont
Pobr - 9. �u ink
Print Name
Data: 1014 / I
OR TWO WITNESSES (only nseameery if the President dose not sign)
(f)
(
Print Name
Date:
(
(2)
Print Name
Date:
MONROE COUNTY ATTORNEY
PPROVED AS TO FORM:
CHRIWME M. UM eARRO`1N$
D ISTIyiJT! l l.� ATTORNEY
Annodmew 41
13 Anmd Bm[dn m Fun Fahhng Tommmemt Mftviously mm %L Dolphin & Bbddin Tuna Phn Fabian Tmmm m (13 Amwd)
mo 1047
FISHING EVENT FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between Monroe County,
Florida, a political subdivision of the State of Florida ( "County "), and Interselect Inc. ( "Event
Sponsor") on this � day of &,f
WHEREAS, Florida Keys Fishing Tournaments, Inc., the umbrella organization under
contract to the County, has recommended to the Monroe County Tourist Development Council
(hereinafter "TDC "), which has endorsed the recommendation, that certain monies be allocated
for promotion of an event by Event Sponsor; and
WHEREAS, Event Sponsor has represented and agreed that it desires and is able to
conduct the event;
NOW, THEREFORE; in consideration of the mutual promises contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $5,000 (Five Thousand Dollars - TDC
District III Funding Allocation) for promotion and related expenditures effective October 17,
2012, as described in the event budget, attached hereto as Exhibit "D ", for production of the
Dolphin $ Blackfin Tuna Fun Fishing Tournament (13 Annual) in June, 2013 ( "Event ").
No amendments shall be made to Exhibit "D" after approval of contract. Payment will be
made only after Event Sponsor submits invoices and support documentation acceptable to the
County's Finance Department within ninety (90) days of the conclusion of the Event. Funding
under this agreement terminates ninety days after the conclusion of the Event. The advertising
and promotion budget for County funding may be altered as to the individual line items, or
components, within 10% of the amount stated for that item or component, without increasing the
total dollar amount and without requiring a written amendment to this agreement. The general
non - allocated section of the Event budget shall not exceed 15% of the total budget and
may be utilized for unforeseen allowable expenditures and for those budget lines that
may require additional funds, according to County guidelines. Monroe County's
performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the County.
2. In a situation where the Event has to be postponed due to a named storm or
hurricane for which the County orders a visitor and /or resident evacuation order, the Event
Sponsor shall have thirty (30) days to provide to Florida Keys Fishing Tournaments, Inc. notice
of a new date for the Event, and shall produce the re- scheduled Event within ninety (90) days of
the original date of Event. The rescheduled date shall be authorized, in writing, by The Florida
Keys Fishing Tournaments, Inc. and forwarded to the Tourist Development Council
administrative office to be processed in the form of an Amendment to this Agreement. If the
Event Sponsor is unable to reschedule the Event, the- Event - Sponsor shall provide proof of the
cancellation being caused by a named storm or hurricane, and a written statement as to why the
Event cannot be rescheduled.
If the Event is cancelled or rescheduled due to a named storm or hurricane for which the
County orders a visitor and /or resident evacuation order, the County shall pay for promotion or
related expenditures of any combination of invoices for the original event date, and /or the
Dolphin & Blackfin Tuna Fun Fishing Toumament, 13"' Annual
Fishing Umbrella Funding FY 2013
Contract /D #: 1047
rescheduled date up to the amount, but not to exceed the amount of funds allocated as
described in the budget, attached hereto as Exhibit D
3. Event Sponsor shall provide promotion and related services as described in the
Sponsor's Schedule of Events, Exhibit "C ", attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment of
work in progress upon submission of documented invoices associated with the Event. Event
Sponsor fully understands that funding is obtained from tourist development taxes for which the
fiscal year ends September 30, 2013. Event Sponsor also understands that the funding
process through which this Agreement is made available by County requires event
sponsors to submit their payment requests within ninety (90) days of the conclusion of
the event. In order for the tourist development taxes to be utilized most effectively for the
purpose for which they were authorized, attracting and promoting tourism, the budgeting process
of the County requires the Event's funding to be concluded in a timely manner. In recognition
that the timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist -based economy, Event Sponsor agrees
to submit within ninety (90) days of the conclusion of the Event all invoices and support
documentation as required by the County's Finance Department rules and policies. Event
Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any
invoices received by the County after September 30, 2013. A list of Acceptable Event
Marketing Expenses is attached to the contract as Exhibit "A ".
4. No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce or attempt to enforce any third -party claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County and
the Event Sponsor agree that neither the County nor the Event Sponsor nor any agent, officer,
or employee of either, shall have the authority to inform, counsel, or otherwise indicate that any
particular individual or group of individuals, entity or entities, have entitlements or benefits under
this Agreement separate and apart, inferior to, or superior to the community in general or for the
purposes contemplated in the Agreement.
5. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with the Event if it does not occur as a result of any act or omission by
Event Sponsor.
6. Indemnification: Event Sponsor covenants and agrees to indemnify and hold
harmless Monroe County, the Tourist Development Council, the 3406 North Roosevelt
Corporation (Visit Florida Keys), their officers, employees and agents from any and all claims for
bodily injury (including death), personal injury, and property damage (including property owned
by Monroe County) and any other losses, damages, and expenses (including attorney's fees)
which arise out of, in connection with, or by reason of the services provided, event sponsored, or
other activities and funding_ associated wit- this agreement. -
7. Claims and Venue Event Sponsor agrees to notify County immediately of any
claims suits, or action made against the Event Sponsor that is related to the activity under this
agreement, and will cooperate with County in the investigation arising as a result of any action,
suit, or claim related to this Agreement. Any legal proceedings arising out of this agreement shall
Dolphin & Blacktln Tuna Fun Fishing Tournament, 13"' Annual
Fishing Umbrella Funding FY 2013
Contract IDA 1047
2
'3
be in accordance with the laws of the state of Florida in the 16 Judicial Circuit for Monroe
County; venue shall be in Monroe County, Florida.
8. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for four (4) years after the Event and shall permit County and its agents and
employees access to said records at reasonable times.
9. County may terminate this agreement without cause upon providing written notice
to Event Sponsor no less than sixty (60) days prior to the Event and may terminate for breach
upon providing to Event Sponsor notice at least seven (7) days prior to the effective date of the
termination.
10. Event Sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Chapter 2.
11. Event Sponsor warrants that he /she /it has not employed, retained or otherwise had
act on his /her /its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10 -1990 or any County officer or employee in violation of Section 3 of Ordinance
No. 10 -1990. For breach or violation of the provision the County may, at its discretion terminate
this contract without liability and may also, at its discretion, deduct from the contract or purchase
price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or
consideration paid to the former or present County officer or employee.
12. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed
on the convicted vendor list. By signing below, Event Sponsor warrants that he /she /it is not in
violation of this paragraph.
13. Losio Logo Usage guidelines are attached to this contract as Exhibit "B ".
All promotional literature and display advertising with the exception of generic advertising must
display the "Florida Keys & Key West Come As You Are" logo /trade mark (as per attached logo
sample). This logottrade mark was adopted by the TDC and County in April, 2010.
In- County Logo The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in- county print newspaper ads, magazine ads, street
banners, posters and other approved _ signage_ efforts.- Radio commercials -hould include
"Brought to you by The Monroe County Tourist Development Council ". To seek approval,
clarification and /or logo in electronic format (.eps or .jpg file), contact Jessica Taylor -Smith or
John Underwood with Tinsley Advertising at 305 - 856 -6060.
Dolphin & Blackfin Tuna Fun Fishing Tournament, le Annual
Fishing Umbrella Funding FY 2013
Contract /D #. 1047
Out of County Logo The out of county logo does NOT include the "Monroe County Tourist
Development Council' designation and is to be utilized in all other efforts including any approved
out -of- county print newspaper ads, magazine ads, television commercials, Internet advertising
(banners, buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any
approved promotional items Including programs, T- shirts, hats, jackets, and koozie cups. Radio
commercials should include 'Brought to you by The Monroe County Tourist Development
Council'. To seek approval, cladflcation and/or logo in electronic format (eps. Or Jpg file),
contact John Underwood at Tinsley Advertising at 305- 856 -6060.
14. Event Sponsor shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners for
Monroe County and Vendor, which approval shall be subject to such conditions and provisions
as the Board may deem necessary.
IN WITNESS WHEREOF, the parties have executed this Agreement, effective the day and year
first above written.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest
By.
Secretary
Print Name
OR
(1) Witness
(2) Witness
Board of County Commissioners
of Monroe County
-A �
Mayor/ airman
Interselect Inc.
.. ent/Event SP9nsor
/ON �l7GC..
Print Name
Ppwml A
i�
Print Name
f V 77
Print Name
Dolphin b BNc*#n Tuns Fun FWft Toumamsnt 13 Annual
Flshhp Umbrsft Funding FY 2013
Conned /D# 1047
4
O
MONROE COUNTY ATTORN* o
A RO ED O RM:
ASS IS T ANT ,
64te _ -�C2� TM ATT ORNEY
EXHIBIT A
by BOCC
ADVISORY COMMITTEES (UMBRELLAS /DISTRICT ADVISORY COMMITTEES) AND
EVENT COORDINATORS' RESPONSIBILITY: It is the responsibility of the Advisory
Committees (Umbrella/Distdct Advisory Committees (DAC) and Event Coordinators to keep
apprised of all Monroe County Tourist Development Council's policies and procedures pertaining
to event funding. o,i22/92
When DAC event proposals are received, they will be distributed to DACs for review and
recommendations to the TDC. Upon approval of the TDC of any event funding
recommendations, a contract will be entered into by the applicant and BOCC. The BOCC has
final approval of all contracts.
Any Request for Proposal (RFP) response received after the specified deadline, as determined
within the RFP, will not be accepted. TDC 7/21/93 This policy minors that of the Board of County
Commissioners. eocC 9/8/93
EVENT FUNDING: The TDC has established several categories of events that may receive
funding. There are four categories of events that may receive funding from the TDC; Destination
Events; Turnkey Events; Cultural Events and Fishing Events.
All advertising and promotional items shall follow the logo /guidelines found in Section II of the
Operations Manual for the Monroe County Tourist Development Council.
TDC funded items are NOT to be sold. 9/14/94
Only the items listed will be reimbursed for the described events. All event coordinators will
receive a reimbursement/direct payment packet that includes an executed copy of the funding
agreement. The packet provides guidelines required for reimbursement/direct payment of
Acceptable Event Marketing Expenses.
No individual applications for Event funding will be considered out of the Two Penny Event Fund
other than the Umbrellas (Cultural, Fishing & Diving). 7/28!98
Marketing expenses for events held outside Monroe County shall not be reimbursed /direct paid.
5/19/10
CULTURAL/FISHING UMBRELLA EVENT FUNDING: Any event of a fishing or
artistic/special /dramatic nature shall apply for funding under the appropriate umbrella
organization.
Each Umbrella shall appropriate a minimum of 30% of the funds of the Umbrella for generic out -
of- county advertising and public relations. 70% or the remainder that has not been allocated to
the advertising /public relations agencies of record within the Umbrellas, shall be allocated by the
Umbrella to the applicants for event funding. The budget, which is included with the application,
Dolphin & Blackiln Tuna Fun Fishing Tournament, I e Annual
Fishing Umbrella Funding FY 2013
Contract /D #. 1047
will be individually reviewed by the Umbrella, the applicant and the advertising /public relations
agencies of record. There cannot be more than a 10% deviation on the approved line item
budget. No amendments to budgets will be permitted after this approval process. 9il4re4
General non allocated line item is not to exceed 15% of the total budget and can only be utilized
for acceptable TDC items listed below.
If an Umbrella does not allocate all the funds earmarked for direct event funding within a district,
the remaining funds shall be allocated and utilized to advertise that specific district as
recommended by the Umbrella committee.
Any event receiving funding under the Umbrella organization will not be eligible for additional
funding under another TDC event category. o&14/91
FISHING EVENTS Procedures for fishing events can be found in the Monroe County TDC
Operations Manual in Section IV -B. Within the Fishing Umbrella events funding process, the
monies received by the event coordinator is to be used within the approved acceptable list of
TDC expenses listed below without any restriction as to out -of- county advertising.
Media Pla cement & P roduction Costs newspaper; magazines, radio; TV; website /internet
advertising onl
Promotional Signs posters and banners
Promotional Items: T- shirts; hats; jackets; koozie cups; trophies /awards (Fishing Tournaments
only) . Refer to Sales/Resale statement in Section II of the Operations Manual.
Direct Mail Promotions brochures and pamphlets including postage /shipping . This is a direct
mail promotional brochure /pamphlet utilized for pre -event advertising.
Programs TDC will pay for an event program of listed or schedule of activities and information
on the event, an amount not to exceed 50% of cost, including production and printing, of
program as outlined in contract budget.
Public Relations (PR): Print and broadcast public relations materials for distribution to media,
such as but not limited to press releases, public service announcements, photography to be
utilized in PR releases and video news releases as approved by the public relations agency of
record. Only permissible PR material produced by the agency of record and /or a professional'
public relations agency shall be acceptable. socc 7121110
In -House Production: In -house production of any permissible expenditures will not be
considered for reimbursement. eocc 7/21110
Event Promotions TDC funding is intended for-promotion of events es opposed to the ongoing
programs of an organization or promotion of the facility. TDC will only consider reimbursement
of advertising and promotional materials that highlight the event versus the regular programming
of an organization or facility. socc 7/21/10
Dolphin & Blackfin Tuna Fun Fishing Tournament, 13' Annual
Fishing Umbrella Funding FY 2013
Contract /DA 1047
6
Items that have not been approved by the appropriate agency of record prior to
production /placement shall not be considered for reimbursement/direct payment. socc
7/21/10
TROPHIES framed art work, framed photography, engraved crystal and glass, plaques,
trophies, sculptures (fiberglass, metal, glass & wood) and framed certificates shall constitute a
trophy. All such trophies must include the appropriate information as outlined in the policies
(tournament name, date, and location). 9/14re4 For TROPHY reimbursement, Tournament
Directors must present the original invoice of the trophies, a notarized list of winners of the
event, and a notarized list of the plates and /or glass etching from the engraving company. &2o/w.
2 ADVERTISING THROUGH THE INTERNET The TDC will pay for Internet advertising on web
sites (banners, buttons, website links), and E -mail blasts. Internet advertising links may go to the
event website. Logo is required on banners and E- blasts. No payment will be made for
development or operation (hosting) of website. Bocc 5116/06
SALE /RESALE OF TDC FUNDED ITEMS: Items funded, including creative and resulting work
product, by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the
BOCC/TDC and as such may not be sold. 09/14/94
Dolphin & Blackfin Tuna Fun Fishing Toumament, 13 Annual
Fishing Umbrella Funding FY 2013
Contract ID #: 1047
7
EXHIBIT
Logo /Acknowledgement Usage Guidelines For Fishing Events
BOCC 4/21/10
Color ads four (4) color processing printing 06/12/91
Black & white ads shall include the Florida Keys and Key West logo in PMS black. 06/12/91
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats/t- shirts /jackets /koozie cups: must carry the "The Florida Keys & Key West' logo
Radio Advertising No logo is required. All radio announcements must say "Brought to you by
the Monroe County Tourist Development Council"
Trophies Logos are not required on trophies.
In- County Loao
The below logo that includes the "Monroe County Tourist Development Council" designation is
to be utilized in all approved in- county print newspaper ads, magazine ads, street banners,
posters and other approved signage efforts. Radio commercials should include "Brought to you
by The Monroe County Tourist Development Council ". To seek approval, clarification and /or
logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or John Underwood with
Tinsley Advertising at 305 - 856 -6060.
The
FloriddKeys
& Key�est
dome as you are
Out -of- County Loao
The below logo that does NOT include the "Monroe County Tourist Development Council'
designation is to be utilized in all other efforts including any approved out -of- county print
newspaper ads, magazine ads, television commercials, internet advertising (banners, buttons, e-
mail blasts), direct mail promotions (brochures and pamphlets) and any approved promotional
items including programs, T- shirts, hats, jackets and koozie cups. Radio commercials should
include 'Brought to you by The Monroe County Tourist Development Council'. To seek approval,
clarification and /or logo in electronic format (eps or jpg file), contact Jessica Taylor -Smith or
John Underwood at Tinsley Adverti t at 305 - 856 -6060.
Florida Keys
& Ke S t
. come as you ere
Dolphin & Blackfin Tuna Fun Fishing Tournament, le Annual
Fishing Umbrella Funding FY 2013
Contract /D#. 1047
8
EXHIBIT C
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2011 -2012
' 00 VWIn 4 C7IaLko4ftvl IVVIA CV✓�
r,9 �� "rvrvwwie��
DAY 1
AM
LINES IN WATER
PM
LINES OUT OF 'RATER
PM
EVENING EVENT
PM
WEIGH -IN OVER
PM
OTHER EVENT
DAY 2 $
AM
LINES IN WATER
PM
LINES OUT WATER
PM
EVENING EVENT
J
PM
WEIGH -IN OVER
PM
OTHER EVENT
DAY 3
AM
LINES IN WATER
PM
LINES OUT WATER
PM
EVENING EVENT
S :
PM
WEIGH -IN OVER
PM
OTHER EVENT
SAY 4
AM
LINES IN WATER
PM
LINES OUT WATER
PM
EVENING EVENT
PM
WEIGH -IN OVER
uqQ
OTHER EVENT
EXHIBIT D
MONROECOUNTY TOURIST DEVELOPMENT COUNCIL
FISHING UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
line item listed below shall be approved by the appropriate agency of record
FISCAL YEAR 2013
There will be no arnandnwnts to this budget (Exhibit 0) after BOCC approval of Agreement
I EVENT NAME: 13th Annual Dd
phis 3 Btt+ckAn Tuna Fun Fishing Tournament
EVENT DATE: ,� y �,� 2.0 % .
MEDIA PLACEMENT b PRODUCTION COSTS: newspaper, radio, magazines. $2,100
TV, websiulintemet advertisino oniv
PROMOTIONAL SIGNS - posbrslbanners $
PROMOTIONAL ITEMS: t- shins, hats, ladats, koozie cups $1.960
DIRECT MAIL PROMOTIONS: brochuresipanVhtetal
postaas A shipping 300
PROGRAMS: _
PUBLIC RELATIONS $
'TROPHIES: $4550
"GENERAL. NON- ALLOCATED =
TOTAL:
TOURNAMENTS CANNOT EXCEED MORE THAN 30% OF THE TOTAL BUDGET IN TROPHY
LINE ITEM EXCEPT WHEN TOURNAMENTS RECEIVED SPECIAL APPROVAL FROM FKFT, INC.
BOARD OF DIRECTORS. m7
"GENERAL NON ALLOCATED MAY NOT EXCEED I S% OF THE ABOVE BUDGET.
AND CAN ONLY BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOVE.
MARKETING EXPENSES FOR EVENTS HELD OUTSIDE MONROE COUNTY SHALL NOT BE REIMBURSEDIDIRECT PAID
i