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Item T4BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20, 2013 Division: Monroe County Clerk Bulk Item: Yes X No _ Department: Finance Department Staff Contact /Phone #: Jeannette Swartzentruber 292 -3539 AGENDA ITEM WORDING: Approval of Tourist Development Council expenses for the month of October, 2013 ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: The Board approves these expenditures each month. CONTRACT /AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Approval. TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB /Purchasing Risk Management DOCUMENTATION: Included Not Required DISPOSITION: AGENDA ITEM # Revised 7/09 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHECKS DISTRIBUTED FOR THE MONTH OF OCTOBER 2013 VENDOR ADVERTISING COOKE COMMUNICATIONS COOKE COMMUNICATIONS THE MIAMI HERALD THE MIAMI HERALD TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING TINSLEY ADVERTISING DESCRIPTION AMOUNT DAC MEETINGS 138.23 DAC OPENINGS ADV 94.58 DAC OPENINGS ADV $167.58 TDC MEETINGS $180.32 DIVE UMBRELLA $31,288.60 CULTURAL UMBRELLA $39,467.48 FISHING UMBRELLA $11,547.50 ADVERTISING $109,164.12 COLLATERAL MTRL $379.94 MEDIA MATERIALS $10,958.00 TRAVEL EXP $15,999.51 DAC 1 ADVERTISING $51,857.32 DAC 2 ADVERTISING $8,197.49 DAC 3 ADVERTISING $64,381.45 DAC 4 ADVERTISING $20,383.98 DAC 5 ADVERTISING $9,070.68 2013/2014 SEASON PRODUCTIONS $373,276.78 BRICKS & MORTAR PROJECTS /INTERLOCALS CITY OF KEY WEST CITY OF KEY WEST CITY OF KEY WEST CITY OF MARATHON CITY OF MARATHON CULVERS CLEANING DEBONAIR MECHANICAL EE &G ENVIRONMENTAL HAMMERHEAD TERMITE MONROE COUNTY ASSOC RETARDED CITIZENS OLIMAR SAND & GRAVEL WASTE MANAGEMENT WASTE MANAGEMENT VISITOR INFORMATION SERVICES GREATER KEY WEST CHAMBER of COMMERCE GREATER MARATHON CHAMBER of COMMERCE ISLAMORADA CHAMBER OF COMMERCE KEY LARGO CHAMBER of COMMERCE KEY WEST BUSINESS GUILD KEY WEST BUSINESS GUILD LOWER KEYS CHAMBER of COMMERCE EVENTS AMERICAN CRAFT COUNCIL BENEATH THE SEA, INC. BURDINES WATERFRONT FATHOM DESIGN INC FENIX BROADCASTING CORP FLORIDA KEYS BIRDING FL KEYS HISTORY OF DIVING FRIENDS OF WLRN ISLAMORADA CHARTER BOAT JAMES E. SHARPE,III KAREN MARIA QUIST KEY WEST ART & HISTOICAL SOCIETY KEY WEST ART CENTER KEY WEST BOTANICAL GARDENS KEY WEST BUSINESS GUILD KEY WEST FISHING TOURNAMENT MARATHON COMMUNITY THEATRE MARATHON INTERNTL BONEFISH TOURN MORADA WAY ARTS & CULTURAL OUR WORLD UNDERWATER PIGEON KEY FOUNDATION RDP GROUP, LLC ROTARY CLUB OF KEY LARGO SAINT BRENDAN CORP THE MIAMI HERALD THE MIAMI HERALD THE PEDDLER GROUP THE T -SHIRT FACTORY THE WEEKLEY NEWSPAPER UNIVERSITY OF FL ALUM ASSOC VALN CHZ PRODUCTIONS SMATHERS BCH SAND REPL $187,500.00 AUG13 BEACH CLEANING $30,558.81 SEP13 BEACH CLEANING $29,630.63 JUL -SEP13 COCO PLUM $10,982.19 JUL -SEP13 SOMBRERO $15,198.28 VETS PARK SEP13 $1,881.81 EAST MARTELLO $122.00 SEP13 HIGGS BEACH $10,180.79 LIGHTHOUSE $280.00 SEP13 HH PARK $1,500.00 SAND AT HIGGS BEACH $8,290.90 DUCK KEY $407.32 HIGGS BEACH $2,378.10 KW BOTANICAL GARDEN SOCIAL EVENT $298,910.83 VIS FEE SEP 13 $26,499.00 VIS FEE SEP 13 $13,337.00 VIS FEE SEP 13 $12,500.00 VIS FEE SEP 13 $11,833.37 VIS FEE AUG 13 $3,770.00 VIS FEE SEP 13 $3,770.00 VIS FEE SEP 13 $7,600.00 MEL FISHER MARITIME MUS $79,309.37 MORADA WAY ART EXPO $625.00 BTS DIVE EXHIBIT $2,650.00 BURDINE'S FISHING TOURNAMENT $4,429.93 ESPERANDO NACER $81.25 ESPERANDO NACER $590.70 KEYS BIRDG & WLDLF FEST $511.20 IMMERSE YOURSELF $962.00 MEL FISHER MARITIME MUS $840.00 ISLA DOLPHIN TOURN $3,849.25 FL KEYS DOLPHIN CHAMPIONSHIP $4,899.00 KEYS BIRDG & WLDLF FEST $1,375.00 GRITS & GRUNTS /CIVIL WAR DAYS $1,645.00 KW ART CENTER EVENTS $9,688.20 KW BOTANICAL GARDEN SOCIAL EVENT $100.00 WO M EN FEST $345.75 KW FISH TOURN $4,118.06 2013/2014 SEASON PRODUCTIONS $4,127.00 MARATHON INTRNL BONEFISH TOURN $2,049.00 MORADA WAY WALKABOUT ART EXPO $1,250.00 OUR WORLD UNDERWATER $1,300.00 PIGEON KEY ART FEST $15,761.68 GLBT EXPO $4,000.00 BREW ON THE BAY $9,380.60 SCU BA SHO W /CA $4,050.00 FL KEYS BIRDING & WILDLIFE FEST $5,687.80 ESPERANDO NACER $922.50 GEORGIA PRIDE FEST $331.70 ESPERANDO NACER $298.20 ESPERANDO NACER $175.00 KW GATOR DOLPHIN DERBY $7,200.00 ESPERANDO NACER $423.50 $93,667.32 Page 1 of 3 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHECKS DISTRIBUTED FOR THE MONTH OF OCTOBER 2013 OFFICE SUPPLIES & OPER COSTS C.B. SCHMITT REAL ESTATE 1201 WHITEST SEP13 RENT $8,705.60 BUCCANEER COURIER TDC PACKETS $30.00 COMPUTER OFFICE SOLUTIONS KEY LARGO DSL $65.95 DIVERSIFIED SERVICES SEP 13 JANITORIAL $416.00 FEDERAL EXPRESS SHIPPING $3,038.67 GOVCONNECTION, INC OFFICE SUPPLIES $1,841.00 J DO INSIGHTS POSTAGE $346.44 MONROE COUNTY CLERK OF COURT 4TH QUARTER 2013 $13,585.61 LIVE HELP NOW, LLC OPERATOR LICENSES 2013 -2014 $9,950.56 OFFICE DEPOT MISC OFFICE SUPPLIES $393.02 REEL SCOUT INC COMP PROGR RENEWAL $900.00 XEROX COPIER / FAX $435.16 $39,708.01 PERSONNEL SERVICES 3406 N. ROOSEVELT BLVD SEP /OCT, OCT /NOV 2013 $260,167.77 $260,167.77 PUBLIC RELATIONS STUART NEWMAN ASSOCIATES KBC PR MARKETING EXP $24,193.81 STUART NEWMAN ASSOCIATES PR MARKETING $131,890.60 STUART NEWMAN ASSOCIATES STRINGER FEES $2,550.00 STUART NEWMAN ASSOCIATES PR TRAVEL $5,633.11 $164,267.52 SALES & MARKETING AXIS TRAVEL MARKETING INTERNATIONAL MARKETING B -FOR INTERNATIONAL ITALIAN MARKETING $8,645.05 BYRD COOKIE COMPANY KEY WEST PROMO ITEMS $1,256.46 COOKE COMMUNICATIONS WEBCAMS SEPTEMBER 2013 $7,166.65 COOKE COMMUNICATIONS PDF DWNLOADS SEPTEMBER 2013 $2,916.00 COOKE COMMUNICATIONS FILMKEYS.COM LOGO /WEB $7,250.00 COOKE COMMUNICATIONS INTERNATIONAL WEB DESIGN $13,500.00 DANETTE BASO SILVERS TRADE SHOW BOOTH BCKDRPS $3,706.15 DESTI METRICS MARKETING RESEARCH $2,208.32 DIGITAL ISLAND MEDIA ITALIAN /GERMAN TRANS/VIDS $8,800.00 DIGITAL ISLAND MEDIA TRADE SHOW BANNERS $962.50 DISPLAYIT, INC. TABLECLOTHS W /LOGO $843.60 EXPOEASE, INC. NOV13 DEMA $304.00 FINDEXA FORLEG SCANDINAVIAN MARKETING $4,750.00 FL ASSOC OF DESTINATION MRKTG H. WHEELER MEMBERSHIP $7,592.00 FUNWAY HOLIDAYS INTERNATIONAL UK MARKETING $4,950.00 GET IT ACROSS EUROPEON MARKETING /PROMO $15,911.28 GOOD CATCH, INC PROMO ITEMS $1,030.00 J2L EVENTS, LLC BOSTON TRVL SHOW $3,050.00 J2L EVENTS, LLC PHILADELPHIA TRVL SHOW $2,650.00 JDO INSIGHTS INC AUG13 COLLECTION $5,856.25 KEY WEST ALOE PROMO ITEMS $369.00 KEYBOARD PRODUCTIONS TDC PROMO ITEMS $1,736.06 MEIERS WELTREISEN MAGAZINE WELTREISEN ROAD SHOW /GERMANY $3,646.19 MOTION PICTURE ENTERPRISES FALL/WINTER 13/14 CATALOG $104.70 MRM KEY WEST, LLC PROMO ITEMS $900.00 NATIONAL EVENT MANAGEMENT REG TORONTO $2,028.35 NATIONAL EVENT MANAGEMENT REG VANCOUVER $1,779.75 NAYLOR, LLC BOCA RATON NOV13 $750.00 NORTH AMERICAN JOURNEY RTO SUMMIT /ORLANDO $1,595.00 ORANGE COUNTY CONVENTION ORLANDO $394.00 OZLEM BERG /WAY DOWN VIDEO SONY PICTURES SCOUTING $375.00 PELICAN BAY LTD PROMO ITEMS $229.24 ROBERT L O'NEAL 2014 CALENDARS $8,500.00 SKYVISION TECHNOLOGIES DEMA/ORLANDO $543.00 THE EXPO GROUP DEMA/ORLANDO $5,008.62 THE OHIO AUTOMOBILE CLUB AAA TRVL VACATIONS $995.00 US TRAVEL ASSOC INTRNTL POW WOW /CHICAGO $24,470.00 VINICIO C SANGERMANO MARKETING TRANSLATIONS $1,000.00 VISIT FLORIDA MONTREAL /SITV $1,845.00 VISIT FLORIDA PALM BEACH $2,200.00 VISIT FLORIDA LONDON /WTM $1,200.00 VISIT FLORIDA BERLIN $19,355.00 VISIT USA ASSOC. USA SHOWCASE /ITALY $5,670.00 $188,042.17 Page 2 of 3 TOURIST DEVELOPMENT COUNCIL EXPENDITURES CHECKS DISTRIBUTED FOR THE MONTH OF OCTOBER 2013 TELEPHONE & UTILITIES AMEUROP PHONE ASSIST PHONE ASSIST SEP13 $1,500.00 AT &T 2942901 SEP13 $1,045.03 AT &T 2941936 SEP13 $163.54 AT &T 2961552 SEP13 $682.65 AT &T W504132 SEP13 $515.60 AT &T 1717923405 SEP13 $738.64 FLORIDA KEYS AQUEDUCT AUTHORITY TAP79 OCT13 $143.78 FLORIDA KEYS AQUEDUCT AUTHORITY HH PK E BCH SEP13 $247.84 FLORIDA KEYS AQUEDUCT AUTHORITY HH OCEAN SEP13 $251.70 FLORIDA KEYS AQUEDUCT AUTHORITY HIGGS BCH REST OCT13 $3,549.02 FLORIDA KEYS AQUEDUCT AUTHORITY LIGHTHOUSE OCT13 $433.58 FLORIDA KEYS ELECTRIC CO OF HH PARK OCT13 $373.79 FLORIDA KEYS ELECTRIC CO OF HH PARK/OCH BEACH OCT13 $110.54 KEYS ENERGY SERVICES WEST MARTELLO TOWERS OCT13 $48.66 KEYS ENERGY SERVICES WEST MARTELLO OCTT13 $255.18 KEYS ENERGY SERVICES R LIGHTHOUSE OCT13 $560.63 KEYS ENERGY SERVICES HIGGS BCH OCT13 $166.73 $10,786.91 TRAVEL A. JACK MEIER SMART MTGS $54.37 A. JACK MEIER IMEX $323.87 A. JACK MEIER INTERACT $927.00 HANNS EBENSTEN TRAVEL P- CHILTON /PARIS SEP13 $1,117.30 HANNS EBENSTEN TRAVEL TROXEL /NY SEP13 $518.60 HANNS EBENSTEN TRAVEL WHEELER /PANAMA CITY SEP13 $1,063.60 HAROLD WHEELER MARATHON CNCL MTG $78.32 HAROLD WHEELER KW CHAMBER MTG $27.00 HAROLD WHEELER FADMO MTG $572.08 LYNDA STUART DAC MTGS $142.40 MAXINE PACINI DAC MTGS $155.90 RITA BUCKNER TROXEL INDEP FILM WEEK $2,694.43 RITA BUCKNER TROXEL SCOUT W /PILOT TV LOCALE $91.21 SABINE M PONS - CHILTON IFTN /SALES PARIS SEP13 $4,046.43 SABINE M PONS - CHILTON JET SET TOUR /PARIS $160.35 SABINE M PONS - CHILTON MONTREAL SHOW PREP $100.72 STACEY MITCHELL SLS IRELAND UK $876.25 STACEY MITCHELL WTM /LONDON NOV13 $3,161.92 STETLER MEDIA & EXPO VILLAGES TRVL EXP $470.00 STEVE SMITH ATLANTA PRIDE $2,222.64 YVES VRIELYNCK WTM /LONDON NOV13 $3,209.98 YVES VRIELYNCK SALES MISSION /EUROPE $4,617.55 YVES VRIELYNCK DIVE SHOW $174.89 $26,806.81 $1,534,943.49 Page 3 of 3