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Item U01
MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: November 5, 2013 SUBJECT: County Divisions' Monthly Activity Report for October, 2013 MONTHLY ACTIVITY REPORT - OCTOBER 2013 KEY WEST AIRPORT • In October, passenger figures for September were compiled. During that month, the five airlines serving Key West International Airport carried a total of 46,601 passengers. This is a 0.7% decrease over September of 2012. The year to date passenger numbers for the first nine months of 2013 are 5.8% higher than the same period in 2012. • In Early October, the Director of Airports made a presentation to the American Association of Airport Executives (AAAE) conference on Airport Noise. The topics discussed included Public Relations Strategies for Airports, Noise Compatibility Planning and The Recent Changes to the Noise Insulation Program. • Cape Air announced that they would be suspending service to Key West in order to pursue an opportunity to serve Billings Montana under the Essential Air Service (EAS) program funded by the Federal Government. Although they provided only a very small fraction of our air service, they had been with us for 20 years and they will be missed. MARATHON AIRPORT • On October 3, a meeting was held regarding the Marathon Airport Terminal and Tenant sewer lateral project. Updated cost estimates show the Terminal project to be at $250,000 and the Tenants project to be at $600,000. The schedule shows the design to be completed in March, 2014 with construction to be completed in November 2014. • On October 7, a Modification of Design Standards and Operational Plan were submitted to the FAA for review to address the non - standard Runway to Taxiway centerline distance at Marathon Airport. We are waiting for comments or approval. • On October 8, Dot Palm Tree cutting service completed the removal, trimming and replacement of two groups of trees located on Coconut Cay Resort due to penetrations to protected airspace of the Runway 7 approach. • On October 8, a meeting was held with Mosquito Control to discuss the possibility of extending the paved area of their existing leasehold. Airports will be working with Jacobs Engineering on the feasibility of the proposed project and available funding methods, which may include having M. Control provide local match $. I • On October 11, Gonzalez Landscaping completed the tree planting of 57 Sabal Palm trees along US 1 at the airport. A PO and Notice to Proceed has been issued to Gonzalez Landscaping for the installation of an additional 35 trees, as requested by Commissioner Rice for a minimum of 80 new replacement trees. • On October 16 and 17 I met with Bill Ehrhorn to discuss the permit application for a new hangar at Marathon General Aviation, an associated lease amendment request and the notification of a new owner at "Coast FBO, LLC" AKA Marathon General Aviation. • On October 19, the Marathon High School held their Home Coming Dance from 2000 -0000 at the airport terminal building. Two hundred students attended the event, no issues were reported. • On October 24, a meeting was held with Roger Hernstadt (Marathon City Manager), to discuss updating the existing Fire Department lease, reflecting a streamlined training and operational expense payment procedure between the City of Marathon and the County. • On Friday October 25', conducted the monthly Airport terminal tenant meeting. Daniel Samess the CEO, Marathon Chamber of Commerce was the guest speaker. EMPLOYEE SERVICES L WEBSITE UPDATES (other than normal position vacancy updates, etc.): Benefits: Newsletters IL TURNOVER NUMBERS TO DATE: Monthly Turnover: .78% Turnover to date: 10% Resianations:3 1 Terminations:l I Retired:0 1 Deceased:0 Lavoffs:0 III. HUMAN RESOURCES Completed and recorded two training videos with Tech Services. Tech Services is currently editing. Held one pre - determination hearings Phone conference with Evergreen on Comp /Class Study Meeting with department supervisor — issues with employee(s) Union Arbitration Hearing RISK Risk Administrator met with Pat Cucarro, Goodman Gable & Gould to discuss current property policy coverage. BENEFITS (GROUP /WORKERS COMP) Health Fair held in Marathon One on one meetings with Commissioners regarding health benefit changes Working with Florida Retirement System on obtaining YOS information for benefit changes Coordinated process for collecting Retiree premiums and changes approved at October BOCC meeting for Open Enrollment SAFETY 2 Conducted facility inspection at Harvey Government Center — sewer gas odor report. Provided report of recommended Correction action. Conducted extensive investigations — fallen tree limb incident at Higgs Beach Playground. Included site inspection, interviews, contractor interviews. Provided written report of recommended correction actions. Conducted sign shop inspection — possible mold issues. Inspection led to employees being relocated into another facility temporarily. Conducted follow -up inspections with mold remediation specialist. Reported corrective actions to be taken including repair, replacement and removal of existing modular and mobile structures. Also provided to PW was information on the Demo Permit and Abestos Survey that would be required if decided to demolish the structure on our own Monitored fire drill at Key West Library. BUDGET & FINANCE GRANTS • Reviewed and processed eighteen invoices including Lower Keys Medical Center's Baker Act, Guidance Care Center's JIP, Sheriff's CJMHSA and CIT, Boys and Girls Club, Be the Change and Heron - Peacock. • Reviewed the Sheriff's CJMHSA reports and grant amendment. • Submitted a DOJ Request for Funds for the Medical Director grant utilizing the GPRS online system. • Reviewed and discussed with Court Administration the need for a grant extension on the DOJ Medical Director grant and communicated accordingly with DOJ. • Worked with each Byrne grant implementing entity to update their applications per FDLE's request. All applications were updated and resubmitted in FDLE's SIMON system. • Submitted four agenda items for the October meeting. • Submitted six FDLE performance reports and six FDLE expenditure reports. • Submitted quarterly reports on FloridaPA for DEM on disaster grants still open. • Submitted to Dept. of Justice, Bureau of Justice Assistance, PMT numerical reports on active grants. • Requested electronic copies of the Certificate of Acceptance for the Byrne JAG grants and the RSAT grant for inclusion on November's agenda. • Prepared four implementing agency agreements for the Byrne JAG grants for the November agenda. • Prepared an implementing agency agreement for the Residential Substance Abuse Grant for the November agenda. • Prepared agenda item summary's for the November agenda and requested grant budget resolutions. • Attended a workshop hosted by FDLE. • Worked with the Clerk's Finance department regarding the importance of processing grant invoices due to State reporting requirements. 3 • Processed two checks received from FDEM for Hurricane Ike, PW9 and PW14 (Fed & St) OMB • To be in Compliance, all TRIM forms and other documents were sent to DOR by the deadline of Oct. 12 . • Fund Balance worksheets are being updated along with other expenditure and revenue reports to make sure that our earlier Fund Balance estimates are holding true. Not all revenues have been posted due to lag times in some state shared receipts. • Expenditure analysis was performed on FY13 Worker's Comp, Group Insurance, Internal Fuel accounts along with other cost centers. This was done in order to prevent negative account balances. This is why there are so many prepared budget transfers. • Generated and reviewed budget transfers: 161- Finalizing FY13 budget • Posted budgeted transfers: 161 • Processed 67 Request to Purchase for Office Depot • Resolved three different issues with Office Depot orders • Monthly invoices and time sheets were processed • Prepared Florida Unemployment Compensation Fund Reimbursement Form- 3 rd Quarter • Reviewed Contract Summaries: 42 • Submitted October agenda items: 1 OMB Resolutions • Prepared OMB resolutions: 70 — Mostly Grant rollovers for the start of FY14 • Posted October resolutions: 70 - $45,869,527.51 of Grants posted and added to the FY14 budget • Lisa Abrue attended a class on the fundamentals of Excel at FKCC • Penny, Christina and Lisa A. traveled to Sarasota for the GOV MAX Users Annual Conference. This year's discussion focused on the Performance Module and how it can be made better. The take away from the conference was to make the Module more user friendly. • Employees attended the Compensation Study Meeting @ Harvey Government Center • Work began to develop the FY14 Adopted Budget Document and a Budget Summary of the adopted budget is posted to the web site. • Christina is working on a Grant Worksheet, in order to have a better process of tracking Grants. • For the start of FY14, 23 Purchase Orders were generated for BOCC, AARP's and OMB for monthly invoices. • Trueing up FY13 revenues for Social Services, Library and Fund 158 Misc. Revenue so those receipts are rolled over accurately in November. PURCHASING Number of PO's Reviewed and Processed and — 922 Start of FY14 fiscal year • Number of PO's Voided- 13 4 • Office Depot Orders- 2 • Staples Orders- 1 • Business Cards Orders- 3 • Pricing Requests made- 5 • Newspaper Ad Invoices Processed- 3 • PO Requests Entered for Dept- 6 • Pieces of US Mail Processed- 748 • Contracts Reviewed — 42 • Finalized lists of Office Depot endusers matching cost center account data downloaded from Finance system, and sent for upload into the Office Depot database. • Processed September 2013 purchasing card billing statement. • Processed 2 bid public records request • Closed -out 2010 and 2011 bids on Demandstar • Conduct 4 bid openings: 1. Arts in Public Places @ Conch Key Fire Station- 3 responses 2. All American Wayfinding Signs- 1 response 3. CEI Services CR 905 Bike Lanes- 6 responses 4. Full Maintenance Program Fire Protection Services -2 responses • Bids Uploaded on Demandstar- 3 • Addendums Uploaded on Demandstar -4 • Bid Award posted on Demandstar- 4 • Coordinate with Purchasing Dir and Acting Deputy County Admn. about signature authority /purchasing level revisions of the Purchasing Policies and Procedures COMMUNITY SUPPORT SERVICES IN -HOME AND NUTRITION SERVICES (INNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 09/21/13 - 10/20/13): • C -1 Congregate Meals totaled 936.0 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C -2 Home Delivered Meals Hots totaled 86 units, and Home Delivered Meals Frozen totaled 2680 units. We continue to receive a large number of referrals for Home Delivered Meals. In -Home Services (Information in this section is for the period 8/21/13 - 9/20/2013): The Alliance has informed us, due to a recent reconciliation of OAA funds, that there will once again be a reduction of funds. For Title IIIB there was a reduction of $444.00 and Title IIIE was reduced by $478.01 • III -B Chore: 35 units this period, 226.5 units year -to -date, 77.6% achieved, 2.59% overachieved. • III -B Screening and Assessment: 0 units this period, 37.50 units year -to -date, 154% achieved. 5 • III -B Homemaking/Personal Care: 68 units this period, 436.5 units year -to -date, 118% achieved, 42.99% overachieved. • III -E Screening and Assessment: 0 units this period, 22 units year to date, 53% achieved, 22.01% underachieved. The Alliance will be providing an amendment to move funds not spent in this service over into 3E In -Home Respite. • III -E Chore: 6 units this period, 56 units year -to -date, 101% achieved, 25.99% overachieved. • III -E In -Home Respite: 110.75 units this period, 1137.0 units year -to -date, 113.8% year -to- date - achieved, 38.79% overachieved. • III -E Facility Respite: 463.75 units this period, 3298.25 units year to date, 97% year - to -date achieved, 31.99% overachieved. Non -OAA Programs: CCDA (Community Care for Disabled Adults) for September 2013: • Case Management: 12.5 units for the month were produced; 34 units year -to- date. • Homemaking: 94 units for the month were produced; 395 units year -to date. • Home - Delivered Meals: 105 meals for the month were provided; 400 meals year - to -date. • Personal Care: 55 units for the monthly were produced; 189.5 units year -to -date. Overall Program Achievement was 21.49 %, 3.51 % underachieved. CCE (Community Care for the Elderly) for the period 8/21/13 - 9/20/13: • Case Management: 37.75 units for the period and 118.5 units year -to -date. 12% achieved year -to -date. There are 170 clients on the waiting list. • Case Aide: 1 unit achieved and 1 unit year -to -date, .01% achieved year -to -date. • Companionship: 52.5 units achieved and 94 units year -to -date, 12.3% achieved year -to -date. • Home Modification: 0 units achieved and 0 units year -to -date, 0% achieved year - to -date. • Enhanced Chore: 2 units achieved and 2 units year -to -date, 3.1% achieved year - to -date. • Chore: 11.5 units achieved and 11.5 units year -to -date, 12.3% achieved year -to- date. • Homemaking: 404.25 units for the period and 1581.75 units year -to -date. 38.6% achieved year -to -date. There are 151 clients on the waiting list. • Specialized Medical Equipment: 1 unit for the period and 1 unit year -to -date, 2% achieved year -to -date. • Transportation: 71 units for the period and 71 units year -to -date, 94.67% achieved year -to -date. • Personal Care: 359.75 units for the period and 1165.75 units year -to -date. 32% achieved year -to -date. There are 45 clients on the waiting list. • Respite: 51 units for the period and 156.25 units year -to -date. 24.04% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 27% achievement. We are 2% overachieved rr. ADI (Alzheimer's Disease Initiative) for the period 8/21/13 — 9/20/13: 193.75 units were produced in the period and 576.75 units year to date. 20% achieved. 13.34% underachieved. In -Home Services has brought on five new clients and these funds will be expended. There are 12 clients on the waiting list. HCE (Home Care for the Elderly Program) for the period 9/16/13 — 10/15/13: 13 billable units this period, 67.75 billable units year -to -date at the beginning of the contract year, 27% achieved. Monroe County Transit Department • One -way trips provided: 2100 • Unduplicated clients served: 264 • Special Needs Clients registered: 658 Deposited Revenue: $ 2345.75 Expenditures: $15,956.53 Percentage Spent Fiscal YTD: 9.6 % Social Services Department • Incoming calls, provision of information and referrals 601 • Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and /or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. • Other callers are scheduled for intake by Social Services case management staff to cover • Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 129 New Welfare cases receiving service 39 Low Income Home Energy Assistance Grant Program cases- 45 $ 12,625.00 Low Income Crisis Assistance cases — 75 $ 18,809.54 Home and field visits 11 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi - annual updates for In- Home and Nutrition clients.WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 163 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. ESG Rent Cases 12 $ 6,041.63 Pauper Cases 3 $ 2,779.53 Interesting Community Support Services Updates: • Staff completed 701 -B Training for In- Home Services and Nutrition • Staff attended live online Alzheimer Seminar • Staff completed certification training for Serving Customers who are Deaf or Hard of Hearing. Bayshore Manor 7 Bayshore Manor's current census is 15 residents. The current census is two private pay, 12 subsidized residents and one short term resident. BSM provided 211.75 hours of OA3E respite care and 140.50 hours of CCE respite care. Bayshore Manor has three OA3E clients and one CCE client. There are three clients on the waiting list. Revenue for October 2013 $24,289.21 Expenditures for the same period 18,670.94 Percentage of the budget spent year to date 3.01% LIBRARY • Library usage figures continue to reflect the increase in Library onsite service hours and the increasing use of technology is widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in September, 2013, totaled 29,129. • 275 new Library cards were issued for the month, bringing the total of Monroe County Library cardholders to 42,773a significant percentage of the County population • The public access PC sessions logged as provided to the public for the month came to 6,534; staff attribute this continuing high usage to more reliance on Libraries for e- government assistance with searches for sites such as food stamps and unemployment benefits, and the availability of more PCs for public use. Meanwhile, the use of our wireless service continues to attract customers into our branches as well as to prime locations outside, where they can access our "hot spots ", especially at times when the Libraries are closed—wireless usage estimates continue to grow from a year ago. • In September 2013, there were 564,382 eVisits to the Library's three web -based resources: general websites, online catalog, and photo archives; This amazing number reflects an increase of 374% over last September. Additionally, 162 questions were eAnswered, via e -mail, text, and IM. • Circulation for the month continued the trend in growth of services, as 29,677 print items were checked out, and the total of 1,100 eBooks checked out showed another increase, 84% over last September. • The old fiscal year closed at the end of September, and staff is now working from the FY 2014 funding, with a consistent view toward fiscal responsibility and use of funds keeping the Library goals in mind. EXTENSION SERVICES • Number of services provided: 280 phone calls, 37 office visits, 13 visits to clients, 25 learning events with 553 participants, 7 media submissions, and 476 publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date Expenditures and Encumbrances: $5,301.70; Remaining Balance: $184,125.30; Percentage of budget spent and /or encumbered year-to-date: .03%. The Family & Community Development Agent /Interim Extension Director accomplished the following activities: 8 • Presented lessons in the High School Financial Literacy Program which focused on the ability to evaluate financial management tools; worked with volunteers to coordinate program planning throughout the month; worked with two school - based groups to provide coordination of educational activities. • Collaborated with the ANREP (Association of Natural Resources) Climate Science Initiative to develop a membership flyer and meeting platform for internal communication and outreach. • Developed a program to teach seniors how to protect themselves from fraud. The top current scams are: the grandparent scam, the lottery scam, healthcare fraud, counterfeit prescription drugs, and telemarketer scams. The Environmental Horticulture Agent accomplished the following activities: • Coordinated a Spanish version of the Green Industries -Best Management Practices (GI -BMP) workshop at the M.E. Nelson Government Center for 17 commercial and municipal landscapers. • Taught a three -hour class at the Miami -Dade County Master Gardener Program to 25 trainees about vegetable gardening and composting. • Gave a presentation, "Common Palm Nutritional Deficiencies and Diseases" to 25 Upper Keys Garden Club members and to 35 Marathon Garden Club members. The Sea Grant Marine Extension Agent accomplished the following activities: • Attended the Florida Sea Grant Extension Program Annual Planning Meeting in Cedar Key, FL. Participated in discussions and presentations, and became familiar with colleagues' program areas and working action groups. • Attended two Florida Keys National Marine Sanctuary /EPA /FL -DEP Water Quality Protection Plan Canal Restoration Advisory Subcommittee meetings. Primary discussion involved final selection of demonstration projects for 6 - 8 canals in Monroe County with poor water quality. • Attended the South District Extension Faculty meeting in West Palm Beach where the Agent was introduced to staff and discussed opportunities for collaboration and current program areas. EMERGENCY SERVICES FIRE RESCUE • Continue to work toward lease agreement with Sugarloaf Volunteer, Inc. for use of facility to house firefighters. • Attended Arts Council `Art in Public Places' meeting regarding RFP on the Conch Key Fire Station. • Attended and worked on Evergreen salary consultant interview. EMERGENCY MANAGEMENT • Attended the annual Current Issues in Emergency Management meeting in Tallahassee. • Completed the final draft of Memorandum Of Understanding between Monroe County Emergency Management, Miami -Dade Emergency Management and the Miami -Dade County Fair & Exposition for sheltering Monroe County pets and their owners at the E. Darwin Fuchs Pavilion. Z • Participated at a meeting with the Miami -Dade EM, Broward County EM and the American Red Cross to discuss the new role of ARC during emergencies under the new ARC management structure. • Completed inventory and functionality of EM/EOC laptops and communication equipment. • Participated on a REP planning committee meeting along with local entities, regional EM, State EM and State DOH in preparation for a State REP exercise to take place in Monroe County in February 2014. EMS /TRAUMA STAR • Replaced Glucometers on all Rescues and Engines with new units containing updated technology. • Trauma Star flew twenty -seven (27) flights to Mainland hospitals for definitive care. • Revised controlled substance logs and SOP. • Prepared new testing materials for Flight Medics. • Made improvements in the provisional paramedic program and study materials. KWIA • Completed Fire Station 7 renovation and repainting project. • Started organizing CPR /AED classes for Airport employees and vendors. • Organized MCFR / KWIA participation in Veteran's Day Parade, Christmas Parade, and Children's Christmas Party at KWIA. • Installed and placed in- service new Thermal Imaging Camera in ARFF 207. FIRE MARSHAL • Participated in Growth Management's Construction Industry Meeting. • Multiple major construction projects at Ocean Reef being permitted and inspected. FIRE ACADEMY • Conducting ongoing Firefighter I training for eighteen (18) students. • Completed New Hire Orientation for new firefighter employees. • Conducted Probation Evaluations for four (4) firefighters reaching the end of their introductory period; all four (4) employees passed. • Finalized an updated New Hire Orientation manual. • Administered continuing education and SOP training. PUBLIC WORKS CORRECTION FACILITIES: Stock Island Detention Facility: • Completed new flooring for elevator 03 and hallway behind Rec Yard • Assisted Keys Energy with Electrical Vault Room repair • Wireless Wi Fi system installed throughout Jail facility for Medical has been completed in house • Bio Reader install is 50% complete • New Security door installed in the Kitchen has been completed in house 10 • New signage was installed for MCSO parking areas by Road Department employee Jim Crane Monroe County Detention Center - Stock Island Percentage of requested work orders completed within 3 days with KPI 92% of 159 Customer requested work orders were completed within three days during Sept. 2013 - KPI = % x requested x .01- 120ct 12Nov 12Dec 13Jan 131:eb 13Mar 13Apr 13May 131un 131ul 13Aug 135ept B %Completed 85.40% 93.00% 80.30% 82.40% 85.50% 89.20% 75.30% 84.40% 84.64% 92.00% 87.00% 92.00% ■ KPI 0.88 7 .06 0.98 1.56 1.14 1.24 1.22 1.24 1.21 1.43 1.38 1.46 o %Completed KPI — 2 per. Mov. Avg. (%Completed) —2 per. May. Avg. (KPI) 1.80 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 For the period February 2012 through September 2013: Total kilowatt -hour Savings = 1,123,095 Total CO2 Reduction = 792 Metric Tons = CO2 Emissions from 88,834 gallons of gasoline consumed Total Energy Dollar Savings = $121,891 FACILITIES MAINTENANCE /PARKS & BEACHES: 11 UPPER KEYS: Nelson Center: • Six events required a total of four (4) hours of employee overtime • Contractor completed paving rear parking lot • Striped rear grass area for event overflow parking • Painted the Auditorium stage • Repaired broken waterline to Cooling Tower • Replaced (20) lamps • Resolved (2) Plumbing problems • Repaired desk for Planning Department PK Courthouse: • Replaced (9) lamps (3) ballast, and repaired (2) receptacles • Repaired front row seating main Courtroom • Moved furniture Judge Garcia's office • Added (2) electrical outlets, ran new line from panel and installed (2) new breakers for State Attorney's new equipment AARP Nutrition Center: • Replaced (2) light sensors • Resolved (1) plumbing issue Spottswood Building: • Replaced (2) exhaust fans shop area Ellis Bldg.: • Replaced (6) lamps • Stripped, waxed main lobby & kitchen areas of Tax Collectors offices • Installed (1) new receptacle for Judicial office Key Largo library: • Removed and disposed front counter furniture Tavernier Fire Department: • Replace (1) lamp & (1) ballast PK Garage: • Replace (2) exhaust fans Key Largo Transfer Site: • Resolved (1) plumbing problem Friendship Park: • Refurbished all Pavilions, painted, replace wood and shingles Harry Harris Park: • Refurbished all Pavilions, painted, replaced wood and shingles Key Largo Park: • Painted racquetball court • Painted concession stand Settlers Park: • Repaired irrigation line • Replaced (3) 4'x4' posts parking area • Replaced barrier ropes parking area MIDDLE KEYS FACILITIES: 12 Began rehab of interior offices & quarters at Marathon Sheriff's Office Hanger Refurbished two air handlers at Medical Examiner's Office 3 rd Generation Plumbing began lateral tie -in and decommissioning of WWTP at Marathon GC LOWER KEYS FACILITIES: • Performed Backflow Preventer testing at Key Largo, Plantation Key, Marathon, Big Pine Key and Key West facilities • Continued Key West Library window and storm shutter repairs • Applied sealer to Higgs Beach African Cemetery slab mural • Painted Key West Library offices and Children's interior areas. • Started wall and floor repairs at the Road Department offices trailer • Repaired roofing at the Fleet Management old fuel pump area • Installed tile flooring at the Bayshore Manor Laundry room • Started Bayshore Manor door repairs and building a new storage closet homes for one year Total Energy Dollar Savings = $116,843 FLEET MANAGEMENT: • Fleet's Generator Tech repaired Key West unleaded fuel pump in -house rather than outsourcing • Marathon Techs repaired H.D. brakes and suspension, and provided maintenance on Marathon Airport's Giant Oshkosh Fire Rescue Truck and repaired Marathon Airport's F550 Fire Rescue truck after numerous unsuccessful attempts by Ford Dealer in Miami • Fleet's Generator Tech replaced Sigsbee Translator Generator's radiator, water pump and hoses rather than outsourcing job 13 For the period February 2012 through August 2013: Total kilowatt -hour Savings = 1,074,695 Total CO2 Reduction =758 Metric Tons =CO2 Emissions from electricity use of 114 • County's three garages completed inspection and preventative maintenance on 150 county units • Provided and documented mandated Annual Storm Water Pollution Prevention Training for Marathon and Key West Airport properties and garages • Provided documentation and placed order for 12 new F150 Pick -up Trucks for Public Works Departments and the Key West Airport • Provided documentation and placed order for one new Buzz Bar Tractor and one new Motor grader for the Road Dept. ROAD DEPARTMENT: UPPER KEYS: • Buzz Bar /Chipper operations - 1.10 miles • Tree Trimming/Bucket Truck work — 176 roads /rights of way trimmed • Miles of rights of way mowed — 82.52 • Debris Disposed at Transfer Station - 14.53 tons of mulch • Shoulder Work — 7,732 feet; 162 tons of material • Trench Drains /Seepage Pits — 46 feet; 36 tons of rock used • Road sweeping — 16.04 feet; 3.03 miles • Weed eating operations — 170 roads • Sign Department installed 79 signs, 13 posts, 10 reflective delineators, and performed 9 underground locates • Special Projects: trimmed trees and underbrush at Friendship Park and took three loads of debris to the transfer station • Mowed, weed eat and trimmed all trees (bucket truck work), and picked up trash at empty lot at Key Largo Park • Picked up and chipped debris at Harry Harris Park • Held Safety Meeting on 10/25/2013 CARD SOUND ROAD • Buzz bar /Chipper operations - 6.4 miles • Miles of rights of ways mowed - 22.0 miles • Trash picked up — 2.25 tons • Flail Axe - 4.0 miles • Weed eating operations - 1.0 mile LOWER KEYS: • Made signs for the Marathon Jail • Made and installed new signs and performed shoulder work at the Stock Island Detention Center • Assisted with trimming, chipping and grinding of pine trees at Higgs Beach Playground area and spread sand at volleyball court • Made new rule sign for Big Pine Park Skate Park • Installed scoreboard at Watson Field Park • Delivered 45.5 tons of mulch to residents saving $5,619.25 in dump fees SOLID WASTE MGMT: 14 Household Hazardous • In October, the Household Hazardous Waste Department held 6 collections at 3 different sites (Cudjoe, Long Key and Key Largo) collecting waste from 75 residents and commercial accounts • Our Hazardous and E -Waste Commercial Collection participants included Waste Management, Key West (1,300 lbs. E- Waste), Key Tel (280 lbs. E -Waste) Stunk Ace Hardware (380 lbs. Electronic Waste) and Monroe County Public Works (520 lbs. E- Waste) • Monroe County staff has recycled 540 lbs. of lead seal batteries with Interstate, and crushed 160 mercury containing bulbs for recycle • Staff Collected and Bulked for Recycling: 62 TV's, 152 Computers, 6 Microwaves, and 73 Printers throughout Monroe County • Monroe County Household Hazardous and Recycle staff attended the Florida Keys Scenic Corridor Conference. It was a great opportunity to disseminate information to guests about programs in the County for collecting household hazardous, recycling and electronic waste • Staff continued to monitor the co- mingle recycling project with Mangrove Mama's Restaurant, Kaya and The Wharf Bar and Grill throughout the month of October. • Mangrove Mama's has still been able to reduce an extra weekly garbage collection in a savings of $232.00 for the month of October and has plans on increasing their recycling dumpster in the month of November • Kaya was closed for the month of September for vacation but is reporting a savings of $475.00 for October by co- mingling and not having to transport recyclable's to the transfer station • The Wharf Bar and Grill has continued to save an estimated $298.00; they no longer have an employee haul the recycling to the transfer station and plan to add more recycling totes in the month of December as tourist season begins • Staff met with Kim Schulte, owner of a new restaurant on Little Torch Key called Kiki's Sandbar & Grille. Staff is helping them to get the proper garbage /recycling containers needed for their December 2013 opening. They will join co- mingling program and recycling in one dumpster • Overseas Lumber in Big Pine Key will start comingling in the month of November with an estimated savings of $61.00 per month • Staff contacted Wasumkee Girl Scout Camp, on Scout Key, The Boy Scout Camp Sawyer On Scout Key and The Boy Scouts of America Sea Base in Summerland Key 15 about switching to the co- mingle program. The Boy and Girls Scout have stopped operations for the year until February 2014. They will join the program at that time • Staff will continue to monitor the participant's progress throughout the month to insure they are co- mingling correctly • Staff has also been working with the staff of Stock Island Marina Village, 7009 Shrimp Road, helping them develop their recycling program • Staff met with Kathy Mantz from Waste Management to explore various public /school recycling education programs Pollution Control and Landfill Post Closure Operation • Landfill maintenance and transfer stations operation continues smoothly; we continue to keep a close eye on the Cudjoe operation due to the construction activities there • Pollution Control collected over 43.54 tons from the County rights of ways, and also 18.10 tons for other departments, which breaks down as: • 5,660 lbs. from the Key West Garage • 2,100 lbs. from Marathon Public Works • 12,060 lbs from Higgs Beach • 5,280 lbs. of brush from the Marathon Airport • 6,480 lbs. of metal and debris from Key West Airport • 4,420 lbs. of debris from the Detention Center on Stock Island • 200 lbs. of turtle parts for the Turtle Hospital in Marathon. Parks and Recreation Advisory Board • This is a very exciting time for the Parks and Recreation Advisory Board (PRAB). We hosted two special public meetings (10/7/13 & 11/4/13), regarding the purchase of the Rowell's Marina property. The meetings were well attended by the community • Though no further meetings have been scheduled to further discuss the future of the Rowell's Marina property, PRAB plans to continue the dialogue by offering residents an opportunity to express /share their ideas via a brief survey located on the Parks and Rec webpage hIlpL://www.survevmonkev.com/s/LXP97NP • We also launched our webpage www .monroecounty- fl.gov /parksandrec • PRAB also hosted the quarterly Board meeting on Monday, October 21, at the Harvey Govt. Center. The issue that dominated the meeting was Bernstein Park's proposed redevelopment project. Several community members (including Monroe School Board District 1 member, Robin Smith - Martin) came to support for the proposed project and are excited about participating in the development of the actual plans • Next Parks and Recreation Advisory Board meeting is scheduled for 1/13/14, at Harvey Government Center ENGINEERING • Tom's Harbor Channel — Final documents received, 100% complete. Final pay applications for CEI consultant and contractor being processed. • Old SR 940 Leg A (Watson Boulevard) Bridge — Construction is 65% complete; one half of bridge deck is complete and contractor has switched maintenance of 16 traffic equipment and completed demolition of the second half of the bridge deck and railings. • US 1 Bayside Pedestrian BridgeBayside Trail — 100% draft construction plans submitted to FDOT for comments; comment period closed on October 23' Transportation Planning Manager and Engineering Director presented trail project to FDOT Transportation Alternative Program review committee as part of grant application for additional funds on October 17. • No Name Key Bridge Emergency Repair — Staff notified of a condition requiring prompt corrective action at the bridge on October 24'. County staff set up maintenance of traffic equipment to shift vehicular traffic off of area of concern. Staff is working with Kisinger Campo as design consultant and American Bridge as contractor to expedite emergency repair. • No Name Key Bridge Repair Project - Staff is working with FDOT to expedite overall repair project; staff requested that money be moved forward in FDOT work program so that construction can be bid as soon as construction documents are finalized and approved by FHWA. Staff drafting RFQ for CEI services, submitting construction specifications and LAP checklists to FDOT at the beginning of November to prepare for construction project. • Asphalt Pavement Evaluation and Management — staff met with IMS field crew on October 25 for debriefing meeting at the conclusion of field work. Staff participated in meeting and conference call with sustainability staff to discuss climate change adaptation data needs for future road projects. • Card Sound Bridge Repair Project — Kisinger, Campo and Associates (KCA) delivered draft design development report for staff review and comment the third week in October. Staff reviewing. • On Call Professional Engineering Services Contracts — Staff received 25 responses to the RFQ for continuing engineering services. Ranking meeting will be held on November 5 t '. • CR905 Bike Lanes — Staff received 6 responses to the RFQ for CEI services on October 29 Construction project has been advertised for bids. Bid date is November 21, 2013. • All American Road Wayfinding Sign Project — On October 24 staff received one bid for construction of the project; the bid was high and staff recommends rejecting bid and re- advertising the project. Item on November agenda. • Monroe County Traffic Signals — Staff provided traffic signal as builts and signal timing information to FDOT's consultant as part of a countywide project to standardize signal equipment between all municipalities in the County. Staff requested that FDOT review current signal timing in light of construction and upgrades to US 1 over the past few years. PROJECT MANAGEMENT • Stock Island Fire Station — Windows are being installed, metal roof panels have been fabricated and are being attached to the dried in roof (80% complete), the is on site, paint colors and insulation have been selected. Parking lot graded. Interior metal framing 95% complete and interior insulation going on. • Lester Building Roof Repair — Roof is 100% complete, inspected and approved by the City of Key West and the metal roof insurance inspector has inspected for 17 warranty purposes. Waiting for the insurance inspector on the flat roof membrane for warranty approval. • FJC Lobby expansion — Framing is complete, framing for glass panels is in, sprinklers in, HVAC duct work is in, electrical roughed in and wall insulation and drywall is in. • Marathon Courthouse — Canopy metal structure has been flown in and is being constructed. • ADA Compliance Segments 41 and 42 -- County Project Management Department is compiling a list of the work that is yet to be completed, in order to develop the new scope of work to be prepared for bidding. • ADA Segment 43- Project is complete! • ADA Segment 44- Pedro Falcon Electrical Contractors have nearly completed work on 2 of the 9 sites, and is mobilized on two more locations in an effort to have completed more than half of the project before the new year. TDC PROJECTS • AIDS Memorial — Project complete and close out documents received. Friends of the Aids Memorial are now seeking permission to landscape said area which is county owned land. • Key West Lighthouse Preservation — Agreement between the Key West Arts & Historical Society and Bender & Associates Architecture (B &A) for repairs and restoration. B &A is currently conducting a detailed architectural study of what work needs to be done, assessment received on October 14, 2013, cost estimate is undetermined. • Martello East — Roofing repairs went out to bid, Roofing by Ruff was the low bidder. BOCC granted permission to discuss & verify Ruff's financial strength, which our Legal Dept. is handling. • Tennessee Williams Theater on Campus on Stock Island — Final inspection conducted August 30 Project fully completed. • W Martello fence replacement - Fencing is 100% complete. All close out documents complete and received. Project is closed. • History Of Diving Museum — Final Inspection completed September 24 in Key Largo. Renovations and interior expansion completed. TECHNICAL SERVICES Availability of Entire Network - Last Month Availabilitv of Entire Network 99.32% 18 All Interfaces on All Nodes Oct 5 2413, 3:48 pm - Nov 12013, 3:58 am Zoom 1h 12h 24h m w 0 w P m W m 1.5 T13 1.0 TB y.;yt �u 111CIu���i I Illii�illl Illll��i�llllllf li Oct 14 Oct 21 Oct 2 8 DC: 0 Total Bytes M Total Bytes Trend Total Bytes PerwnCle 95% solarwinds This is a chart of the total network throughput on all monitored network interfaces for the last month. Basically we are showing approximately 750 Gigabytes of data moving across our network every six hours. W Internet Usage Oct 5 2013, 3:57 pm - Nov 1 2013, 3:59 am Zoom lh 12h 24h ❑ 1DO.4 Mbps x d U W N ' LU W I CL F- 50.0 h"�ps _ C3 0 bps 7 Oct 14 Od 21 Oct 28 0-t 0 Average Receive bps MIA_Firewall S Average Receive bps MIA_Firewall 0 MinlMax Receive bps MIA Firewall 0 Average Transmit bas MIA _Firewall 0 Average Transmit bas MIA_Firewall MinlMax Transmit bps MIA_Firewall ethO - Outside Internet Interface ethO - Outside Internet Interface Trend ethO - Outside Internet Interface ethO - Outside Internet Interface ethO - Outside Internet Interface Trend ethO - Outside Internet Interface solarwlinds This chart represents the data throughput for the last month on the County's internet connection which is shared by us, MCSO, the Property Appraiser, the Clerk's Office, the Public Defender's Office, and the Courts. MCBOCC Wireless Network summary October 2013 ; • Distinct clients: 522 (Daily average: 69) • Data transferred: 97.76 GB Top APs by usage Name Model Usage* # Clients 1 MAR -EOC -AP3 NM 16 35.18 GB 240 2 MAR -EOC -API NM 16 24.45 GB 121 3 KW -HGC -API MR24 13.26 GB 81 4 MAR -EOC -AP2 MR16 11.93 GB 167 5 KW- HGC -AP2 MR16 7.32 GB 111 6 KW- HGC -AP3 MR24 5.62 GB 236 20 AP models Model # APs Usage Avg usage per AP MR16 4 78.89 GB 19.72 GB MR24 2 18.88 GB 9.44 GB SSID usage SSID Encryption # Clients • % Clients Usage % Usage MG Open 491 91.3% 50.34 GB 51.5% Public p MG WPA2 156 29.0% 46.66 GB 47.7% WIFI MG WPA2 2 0.4% 776.0 MB 0.8% Fire Top applications by usage Top clients by usage Operating Description Application Usage • % Usage 1 Encrypted TCP (SSE) 26.36 GB 26.9% 2 apple.com 17.71 GB 18.1% 3 Xfinity TV 7.78 GB 7.9% 4 Software updates 6.28 GB 6.4% 5 Miscellaneous web 5.96 GB 6.1% 6 Non -web TCP 3.89 GB 4.0% 7 iTunes 3.85 GB 3.9% 8 Miscellaneous secure web 3.83 GB 3.9% 9 CDNs 2.65 GB 2.7% 10 Facebook 2.56 GB 2.6% Top clients by usage Operating Description Manufacturer system Usage * % Usage Windows 1 MCTV MARSTUDIO Intel 25.75 GB 26.3% 7/Vista 2 Susans - iPhone Apple 8.05 GB 8.2% phone Mac OS X 3 RWMacBookAir Apple 5.35 GB 5.5% 10.8 4 iPhone Apple 2.45 GB 2.5% phone 5 MCTV TABLETI Windows 8 2.44 GB 2.5% Hai/Foxconn 6 iPhone Apple Apple iOS 2.42 GB 2.5% android- 7 ASUS Android 2.39 GB 2.4% 4d38ecf9159c9011 21 8 Erics- MacBook -Air Apple Mac OS X 2.11 GB 2.2% 10.8 9 Jimmys - iPhone Apple Apple iOS 1.70 GB 1.7% 10 iPhone Apple Apple iOS 1.45 GB 1.5% Top operating systems Operating system # Clients * % Clients Usage % Usage 1 Apple iOS 208 38.7% 12.54 GB 12.8% 2 122 22.7% 25.33 GB 25.9% iPhone 3 Android 83 15.4% 6.66 GB 6.8% Windows 4 26 4.8% 4.60 GB 4.7% Windows 5 22 4.1% 27.69 GB 28.3% 7Nista 6 Other 17 3.2% 488.8 MB 0.5% 7 16 3.0% 7.74 GB 7.9% BWindows 8 A pple 16 3.0% 1.82 GB 1.9% ad 9 Windows 11 2.0% 803.4 MB 0.8% 10 Mac OS X 6 1.1% 1.49 GB 1.5% Top device manufacturers Manufacturer # Clients * % Clients Usage % Usage 1 Apple 356 66.2% 48.64 GB 49.8% 2 Samsung 53 9.9% 2.79 GB 2.9% 3 Intel 45 8.4% 31.29 GB 32.0% 4 Hai/Foxconn 20 3.7% 7.55 GB 7.7% Samsung 5 ELECTRO 8 1.5% 917.1 MB 0.9% MECHANICS 6 Electronics 8 1.5% 292.4 MB 0.3% 7 HTC 8 1.5% 30.3 MB <0.1% 8 Nokia 5 0.9% 1.36 GB 1.4% 9 ARRIS Group 4 0.7% 92.0 MB 0.1% 10 Private 4 0.7% 65.1 MB 0.1% We completed 249 work orders, evaluated our existing Sharepoint implementation with an outside Consultant, continued to rolled out new computers, received BOCC approval for the selection committee's recommended vendors for the network switch RFP, updated library computers, installed new Polycom camera's at the Marathon Government Center, moved more data into the SAN for Alchemy, aquired new Prezi licenses for presentations, supported Microsoft Office training for Growth Management employees, continued to relocate numerous production servers to Miami, installed new 22 podium computers for presentations during board meetings in Marathon and Key West, and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 893 Office visits: 327 New clients: 64 Field visits: 12 Benefits Delivery at Discharge: 4 Transportation program: Transportation calls: 495 Veterans transported: 165 Financial data: The financial data for the month of October totals $366,217.77 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS — SEPTEMBER 2013 23 24 Account Number Total Revenue FY'10 Total Revenue FVII Total Revenue FY'12 Total BUDGETED Revenue FY'13 Total Revenue FYTD as of SEPTEMBER 2012 Total Revenue FYTD as of SEPTEMBER 2013 REVENUE Administrative Engineering 001- 000000 - 341921 -SC $2,052 $19,866 $7,636 $0 $7,636 $4,125 Boat Improvement Fund 157- 347270- SP1347271 -SP $668,103 $699,750 $674,826 $690,000 $675,397 $683,225 BuildingBook/Copy /etc. 180- 369001 -CM $8,867 $10,836 $8,283 $8,000 $8,148 $14,739 Building - Income fromPermits /Applicati 180 - 322005 -SG $2,134,998 $2,180,439 $1,928,235 $2,100,000 $1,864,412 $2,291,919 Certificate of Competency /ContractorE180- 322103 -SC $160,815 $18,817 $158,515 $18,500 $158,5151 $22,665 Code Compliance 148 - 341916 -SG /148- 354001 -SG $348,442 $532,445 $ 423,630 $470,000 $421,117 $485,621 Education Fees - Building 158- 322005 -SG $32,420 $24,677 $23,496 $0 $23,469 $25,552 EducationFees - Environmental 158- 322006 -SC $2,120 $14,254 $14,242 $0 $14,272 $15,694 Environmental Mitigation 160 - 351400 -SP $133,368 $155,042 $240,275 $170,0001 $240,275 $128,478 Fire Marshal 148 - 341906 -SG $45,571 $15,240 $18,188 $16,250 $17,980 $26,529 Flood Review (sub-account of Building I 180 - 322005 -SC $0 $63,870 $17,067 Flood Variance 148 - 341907 -SG $50 $0 $50 $0 $50 $0 Historic Preservation 148 - 341913 -SC $0 $0 $800 $0 $400 $50 Impact Fees 130 - 131 - 132 - 133 - 134 - 135 -136 $176,996 $163,363 $165,601 $125,1081 $155,021 $148,027 Conservation Land Purchase (RO GO B 158-341905-SC $0 $0 $0 $7,088 $0 Marine Resources 157- 62613 - 343700 -SP /157 -0000 $3,079 $1,300 $3,000 $1,300 $0 Planning AdminlResearch/Copy /etc. 148 - 369001 -GM $1,629 $295 $1,979 $2,300 $1,000 $859 Radon/DCA 180 - 341904 -SC $2,459 $26,526 $23,780 $26,000 $23,801 $31,025 Recovery/DBPR 180 - 341908 -SG $2,459 $26,551 $23,780 $26,000 $23,801 $31,025 Wastewater 310 - 000000 - 325100 -CM $0 $0 $0 $41,878 $90,318 Zoning/ROGO/Environmental 148 - 341905 -SC $443,2781 $471,401 $425,308 $440,000 $423,342 $519,679 Revenue Total S4,163,6271 $4,362,581 54,139,924 54,095,158 S4,172,7721 54,536,597 EXPENSES Fund Cost Center Total Actual Expense FY10 Total Actual Expense FYII Total Actual Expense FY12 Total BUDGETED Expense FY13 Total Expense FYTD as of SEPTEMBER 2012 Total Expense FYTD as of SEPTEMBER 2013 Boating Improvement - County$ 157 -62613 $13,784 $106,379 $248,216 $401,394 $263,2161 $352,197 Boating Improvement- State $ 157 -62520 $292,524 $364,167 $218,771 $1,750,000 $234,900 $245,440 Building Dept. 180 -52502 $2,144,364 $2,351,380 $2,208,997 $2,422,701 $2,200,420 $1,982,618 Code Compliance 148 -60500 $1,157,050 $995,330 $1,045,479 $1,329,423 $1,050,686 $1,151,275 Comprehensive Plan 148 -51000 $380,765 $240,249 $202,7561 $270,000 $239,008 $127,921 Environmental Resources 148 -52000 $280,108 $295,142 $355,116 $592,2511 $355,116 $404,731 Environmental Restoration 160 -52002 $153,611 $158,229 $120,893 $170,528 $127,193 $135,668 Geographic Info. (CIS) 148 -50002 $209,676 $168,827 $172,444 $173,801 $172,444 $158,169 Growth Mgmt. Admin. 148 -50001 $464,890 $909,891 $434,698 $754,277 $468,079 $382,624 Planning 148 -50500 $990,168 $1,052,377 $1,182,900 $1,240,239 $1,223,755 $1,167,842 Planning Commission 148 -51500 $80,563 $81,8441 $76,030 $82,002 $77,530 $72,541 Expenses Total $6,167,503 $6,723,815 $6,266,300 $9,186,616 $6,412,347 $6,181,026 Difference (Revenue vs. Expense) I -00187 i 2.361."234 2.12 x.37 i -S5.091.454.00 '2."239 574.88 -S1.644.42924 24 $4,600,000 $4,500,000 $4,400,000 $4,300,000 $4,200,000 $4,100,000 $4,000,000 $3,900,000 Revenue Total ■Total Revenue FYTD as of SEPTEMBER 2012 ■Total Revenue FYfD as of SEPTEMBER 2013 Does not include "Boat Improvement Fund" Revenue. Office= 1/Area =1-ower Keys: Sep -2012 Stock Island up to 7 mile bridge. $181,340.87 Office= 2fArea= Middle Keys: $122,876.61 Starts at Duck Keyto Fiesta KeyChannel #5, $95,052.29 Excludes- Marathon, Grassy Key, Ctyof Layton, Islamorada, and Lower Matecumbe. $24,356.05 Office=3/A rea =U p p e r Keys: $518,485.27 No rth of Tave rn i e r Cre e k Bridge u p to Ocea n Re ef. $600,000 $500,000 $400,000 $300,000 , 292,399 $200,000 $100,000 $0 Jul -2012 Jul -2013 ■ Upper Keys $105,076.67 $137,093.65 ■ Middle Keys $169,175.26 $139,396.64 ■ Lower Keys $22,950.84 $15,909.05 TOTAL $297,202.77 $292,399.34 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# Three Month - Yearly Comparison $518,485 Aug -2012 Aug -2013 Sep -2012 $71,052.34 $181,340.87 $130,726.54 $122,876.61 $285,537.28 $95,052.29 $21,824.12 $51,607.12 $24,356.05 $215,753.07 $518,485.27 $250134.88 PAI $282,144 Sep -2013 $118,281.41 $147,644.30 $16,218.10 $282,143.81 MONROE COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison Does not include "Boat Improvement Fund" Revenue MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# SEPTEMBER 2013 Lower Keys $16,2'18 Upper Keys $118,281 410=PPr Does not include" Boat Improvement Fund" Revenue Middle Keys $147,644 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION 6 *12 1:1►►iI- 11.003191 Lower Keys $73,860 ■ Upper Keys_- - $122,565 Middle Keys i f $8,732 D Other (Misc.) $49,427 Does not include" Boat Improvement Fund" Revenue 26 MARINE RESOURCES OFFICE Channel Marker Program: Channel Marker /Buoy Replacements 30 25 20 15 10 5 0 Oct Nov Dec Jan Feb March April May June July August Sept 2012 2013 October 2012 Marker/ $3,663.00 30 $0.00 December $14,419.00 January 2013 $0.00 February $0.00 March $14,090.00 April $16,874.00 May $3,974.00 June $0.00 23 $0.00 August $5,803.00 September $9,140.00 Total $67,963.00 19 6 0 0 0 5 0 0 j6 Oct Nov Dec Jan Feb March April May June July August Sept 2012 2013 October 2012 Marker/ $3,663.00 November $0.00 December $14,419.00 January 2013 $0.00 February $0.00 March $14,090.00 April $16,874.00 May $3,974.00 June $0.00 July $0.00 August $5,803.00 September $9,140.00 Total $67,963.00 27 Six marker/buoy replacements or repairs were completed during September 2013. Total annual costs as of September 2013 were approximately 8% lower than costs in September 2012 ($73,816). Derelict Vessel Program Derelict Vessels Removed 16 12 12 11 8 8 6 4 4 5 1 2 2 � 0 Oct Nov Dec Jan Feb March April May June Jul., Aug Sept 21712 2013 Month October 2012 D erelict $2,500.00 November $30,323.00 December $7,298.00 January 2013 $19,198.00 February $3,195.00 March $9,350.00 April $0.00 May $0.00 June $0.00 July $12,488.00 August $10,870.00 28 her $45,217.00 Removal costs for the past twelve month period were approximately 17% higher than the same timeframe in 2012 ($119,712). FWC has stepped up processing of derelict vessels over the summer, and a steady removal rate is anticipated to continue in the foreseeable future. Vessel Pumpout Program: Number of Pumpouts 1200 1000 800 600 400 200 0 4 Oct Nov Dec Jan Feb March April May June Daly Auk Sept 2012 2013 29 Sewage Removed (gal.) 25000 20000 15000 10000 5000 0 Oct Nov Dec Jan Feb March April May June July Aug Sept 2012 2013 Vessel pumpout service for unincorporated Monroe County is provided through a contract with Pumpout USA. Pumpout numbers have steadily increased since February as the program has phased -up service in six coverage areas during the first quarter of service. Pumpout numbers further increased in the late summer as more vessels are complying with the Pilot Program anchoring ordinance in the `managed anchoring zones' in the Key West area, and utilizing the free service_ The number of pumpouts is anticipated to increase in the fall with the return of many vessels for `season' and increased enforcement of managed anchoring zone regulations_ CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk -ins, phone calls, e- mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals September 2013 New Cases 132 Inspections 1431 30 2000 1804 1800 1703 y 1719 1600 1360 1392 1431 1336 1400 1310 h AA 1199 1200 1122 1000 953 817 800 r — r 600 400 a � 5 ff. W. m vi " 'WO � I a 0 M M TOTAL NEW CASES TOTAL INSPECTIONS COMPLETED September shows typical decreased activity for the end of the third quarter of 2013. Numbers show a downturn of new cases from the previous month, with a slight increase over the previous year. The increased number of inspections (478) which includes phone calls and /or meetings over last year confirms the positive approach staff is using to reach compliance. Fines, fees and costs collected of $58405.76 exceeded all previous months this year resulting in increased total collections over the previous year. Inspectors participated in in -house cross training sessions in all areas including general code, vacation rental and contractor licensing. The training provided information and reference material for new inspectors and seasoned inspectors alike. The Q & A segment was well received. It gave inspectors with varied levels of experience the opportunity to work through scenarios that one may encounter in the field. Administrative assistants attended a separate session to review office practices in an attempt to streamline and coordinate efforts. In all session, stress was placed on the importance of continuity of coverage whether in the field or the office. The Microsoft Office Training began mid - month with seven staff members in attendance. This program has been beneficial and well received. 31 There has been a vacancy in the Lower Keys office created by the departure of an inspector. Advertising has occurred and interviews are being scheduled. The goal is to have someone on board by the end of October. Other inspectors within the office have covered in the interim. There were thirty -five (35) cases placed on the agenda for Special Magistrate with the following results: Cases Continued 13 Stipulated Agreements Signed 8 Compliant Prior to Hearing 0 In Violation w /Findings of Fact 10 Withdrawn (new owners /rec' d payment) 1 Approval for Collections 0 Dismissed & Closed 3 There were three (3) cases brought before the Contractor's Examining Board with the following results: In Violation 2 Appeal Granted- No Violation 1 The Contractor Licensing Specialty Inspector continues to work random Saturdays in an effort to curtail unlicensed activity. UPPER KEYS NEW CASES 70 INSPECTIONS COMPLETED 282 SM 0 32 300 250 200 150 100 50 0 z 129 W 106 70 47 19 22 o vTOTAL NEW CASES I u NEW CASES BY INSPECTOR I TOTAL I NS PECTI 0 NS COMPLETED INSPECTIONS COMPLETED BYINSPECTOR CASES HEARD BEFORE SPECIAL MAGISTRATE MIDDLE KEYS NEW CASES 27, INSPECTIONS COMPLETED 460, SM 19, NEW CITATIONS 2, CITATIONS ISSUED 2, CEB 3 33 500 450 400 350 300 250 200 150 100 50 0 460 127 134 61 72 64 27 19 0 0 6 4 6 11 L 2j Q J �a a C NTOTAL NEW CASES V NEW CASES BY INSPECTOR uTOTAL INSPECTIONS COMPLETED N INSPECTIONS COMPLETED BY INSPECTOR uCASES HEARD BEFORE SPECIAL MAGISTRATE uCASES HEARD BEFORE CONTRACTORS BOARD LOWER KEYS NEW CASES 35, INSPECTIONS COMPLETED 689, SM 16 34 800 700 600 500 400 300 200 100 0 689 321 t112 126 130 35 10 14 3 8 1 Q ��G`� �� ©�� ,�� Q � \L � Q L����'�k 1 0 W TOTAL NEW CASES W NEW CASES BY INSPECTOR TOTAL INSPECTIONS COMPLETED W INSPECTIONS COMPLETED BY INSPECTOR Li CASES HEARD BEFORE SPECIAL MAGISTRATE GIS OFFICE GIS Projects - Data /Map Requests /Technical /Programming - Private - Vacant Tier — MIAI mapping - Planning - Pavement Evaluation Project — Engineering — Judith Clarke - NASKW — FEIS mapping - Planning - Florida Forever /Public Lands Mapping - Planning - Monroe County Schools mapping — Mitch Harvey - Planning - Aerial Mapping — Long Beach Drive — Code Compliance - Private -Vacant — USFWS Focus Areas mapping - Planning Data Requests: County -wide Aerial Photography — Transportation — URS Corp Southern GIS Addressing - 36 New physical address assignments «7 BUILDING DEPARTMENT MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE 140,000,000 ISSUED PERMITS PLAN REVIEWS INSPECTIONS 2,500 Incl. only PASS or FAIL Reviews Incl. only building, electric, plumbing, mechanical(gas 2,000 forbuilding, electric, plumbing, mec anrca gas 1,500 1,8x5 1,000 20,000,000 500 Oct 2011- Sept 2012 641 ■ Lower Keys $25,572,969 314 355 ■ Middle Keys $4,383,543 0 ■ Upper Keys $65,414,836 $72,778,061 ■ TOTAL Sep -2012 Sep -2013 SW2012 Sep -2Q13 Sep -2012 Sep-21M3 ■ Lower Keys 101 129 162 269 576 775 ■ Middle Keys 20 36 24 26 108 149 ■ Upper Keys 193 190 304 346 1,121 1,251 TOTAL 314 355 490 641 1,805 2,175 Doesnc into a naximpmvementFund Revenue. Office -1jArea =Lower Keys: Stock Island upto 7 mile bridge. Office= 2/Area =M iddle Keys: Starts at Duck Keyte Fi esta KeyChannel #!5, excludes- Marathon, Grassy Key, Cityef Layton, Islamorada,and Lower Matecumbe. Office= 3lArea =U ppe r Keys: North of Tavern ierCreek Bridge up to Ocean Reef. Does not include "Boat Improvement Fund" Revenue. Office =lfA —Lower Keys: Stocklsland upto7 mile bridge. Office Srtsat Duck f Keyto Fiesta KeyChannelN5, BUILDING Excludes- Marathon, Grassy Key, Ctyof Layton, Islamorada, and Laver Mateeumbe. off ice =3 fA rea=p p p e r Keys: NorthafT— rnierCreek Bridge upto Ocean Reef. MONROE COUNTY GROWTH MANAGEMENT DEPARTMENT - JOB VALUATION OF ISSUED PERMITS BY PERMIT "WORK" LOCATION Fiscal Year Comparison 1W,V U,WU 140,000,000 120,000;000 — 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 0 Oct 2011- Sept 2012 Oct 2012 - Sept 2013 ■ Lower Keys $25,572,969 $58,657,830 ■ Middle Keys $4,383,543 $4,408,771 ■ Upper Keys $65,414,836 $72,778,061 ■ TOTAL $95,371,348 $135,844,662 36 ( GROWTH MANAGEMENT :NT - PLAN REVIEW ACTIVITY 'ear Comparison U s i Oct 2012 - Sept 2013 1,819 3,986 917 1,024 7,746 Does not / A ra=Low de"Boat Keys: vementFUnd "Revenue. Off MONROE COUNTY GROWTH MANAGEMENT ice= i,IArw er Keys: Stock Island up to 7 mile bridge. Office- 21Arw- MlddleKey5: BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Ste rtsat buck Key to Fiesta KeyChannelk5, Excludes han, Grassy Key,Ctyof Layton, Isla mortada,and Lower ower Matecumhe. BY PERMIT "WORK" LOCATION: Fiscal Year Comparison by Office 0ffice =3 /Area =1J pper Keys: North ofTavernier Creek Bridge up to Ocean Reef. 4000 3500 30100 1 2500 2000 1500 1000 500 0 jELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB Lower Lower Lower Meddle Middle Middle Middle Upper Upper Upper Upper 1111110ct2011-Sept20121 723 1 1523 1 294 1 392 1 79 1 167 1 43 1 49 1 775 1 1738 1 285 1 432 ■ W 2012- 5ept2013 869 1647 489 430 99 212 66 71 851 2127 362 523 37 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY Fiscal Year Comparison 30,000 25,000 20,000 15,000 10,000 5,000 0 125,6801 19,53 Oct 2011- Sept 2012 Oct 2012 - Sept 2013 10,935 3,007 1,239 4,329 19,513 • Building 12,955 • Electric 4,156 • Mechanical/LP 1,313 • Plumbing 7,253 TOTAL 25,680 Does not include "Boat Improvement Fund' Revenue. Office =l/Area -Lower Keys: stack Island up to 7 mile bridge. Office- 2/Aree- Midd1e Keys.: Start,at Duck Keyte Fiesta KeyChannel#5, Excludes- Marathon, Grassy Key, Ctyef Layton, Islamorada, and Lower Matecumb.. Office -3 /A —Upper Keys: North of TavernierCreek Bridge u p to Ocean Reef. 14000 12000 10000 8000 6000 4000 2000 0 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY BY PERMIT "WORK" LOCATION Fiscal Year Comparison by Office EXAM ELEC MECH PLUMB EXAM ELEC MECH PLUMB EXAM ELEC MECH PLUMB Lower Lower Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys • Oct 2011 -Sept 2012 5050 1685 464 925 477 191 68 294 7431 2280 781 6034 • Oct 2012- Sept 2013 4586 1286 538 929 518 424 88 373 5834 1597 613 3027 38 PLANNING DEPARTMENT CURRENT PLANNING CATEGORY Appeal to Planning Commission, In Progress ...................................................................................................... ............................... 2 Alcoholic Beverage Permit, Completed ...................................................................................................... ............................... 1 Alcoholic Beverage Permit, In Progress ...................................................................................................... ............................... 2 Conditional Use, Major, Permit, In Progress ...................................................................................................... ............................... 3 Conditional Use, Minor, Permit, Issued ...................................................................................................... ............................... 1 Conditional Use, Minor, Permit, In Progress ...................................................................................................... ............................... 3 Conditional Use Minor Deviation Applied ...................................................................................................... ............................... 3 Conditional Use Minor Deviation Completed ...................................................................................................... ............................... 1 Conditional Use Minor Deviation In Progress ...................................................................................................... ............................... 5 Conditional Use, Time Extension, Applied ...................................................................................................... ............................... 1 Conditional Use, Time Extension, Issued ...................................................................................................... ............................... 1 Conditional Use, Time Extension, In Progress ...................................................................................................... ............................... 1 Conditional Use, TRE, In Progress ...................................................................................................... ............................... 1 Conditional Use, TDR, In Progress ...................................................................................................... ............................... 1 39 Development Agreement, In Progress ...................................................................................................... ............................... 1 Home Occupational Permits, In Progress ...................................................................................................... ............................... 1 Public Assembly Permits, In Progress ...................................................................................................... ............................... 3 Road Abandonment, In Progress ...................................................................................................... ............................... 3 Variance, Administrative, Applied ...................................................................................................... ............................... 4 Variance, Administrative, Completed ...................................................................................................... ............................... 1 Variance, Administrative, In Progress ...................................................................................................... ............................... 5 Variance, Planning Commission, Applied ...................................................................................................... ............................... 2 Permit Reviews .......................... ............................... ............................133 Vacation Rental, Applied ...................................................................................................... ............................... 2 Vacation Rental Mgr. License, Applied ...................................................................................................... ............................... 1 Plats, In Progress ...................................................................................................... ............................... 1 LUD Map Amendment, In progress ...................................................................................................... ............................... 1 LUD Map Amendment, Completed ...................................................................................................... ............................... 4 MCC Text Amendment, In progress ...................................................................................................... ............................... 9 CA 111 MCC Text Amendment, Completed ............................................................................................................... 2 ............................... ROGO Exemptions, Applied ............................................................................................................... 5 ............................... ROGO Exemptions /Denials, Issued ............................................................................................................... 5 ............................... Request for Records ............................................................................................................... 1 ............................... Pre - Application Conferences ............................................................................................................... 2 ............................... Historic Preservation Committee Applications ............................................................................................................... 1 ............................... ADMINISTRATIVE MEETINGS Development Review Committee — 1 meeting, 2 items Planning Commission Meeting — 2 meetings, 8 items COMPREHENSIVE PLANNING AMS MH ES TOTAL CP /LDR Text Amendment, In progress 2 2 4 FLUM /LUD Map Amendment, In progress 2 1 3 FLUM /LUD Map Amendment, Completed 4 4 Other Report or Special Project, In progress: Research, LHAP, Public Facilities Capacity Report, Press Release, RESTORE, White Paper, etc. 1 2 3 Other Report or Special Project, Completed 3 3 6 Development Review Committee meeting 1 1 2 Planning Commission meeting 3 2 1 6 Board of County Commission Meeting 1 1 1 3 Other intergovernmental or community group meeting: DEO, SFRPC, WQPP, Climate Change Committee, Homeowners Association, NASKW, Keys Days, Seven50, USFWS, etc 3 1 4 Keith & Schnars Teleconference meeting 1 1 Keith & Schnars Contract Management — invoices 2 2 Keith & Schnars Contract Management — scheduling: Meetings, notices, advertising 2 2 Keith & Schnars Contract Management — deliverables: Review of elements /amendments, distribution 18 6 18 42 Conditional Use, Major or Minor, Permit in Progress 1 1 41 Beneficial Use, In Progress 1 1 Legislative amendment reviews 1 1 Coordination & Assistance -other County Departments: WW, Land Authority, Fire, etc 3 3 Training completed : Budget /Gov Max /Climate /PDRP /Annual Training/NROGO 10 10 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and landclearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock & shoreline regulations and preparing amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Building Permit Application Review Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Shoreline setbacks • Docking facilities • Wetland fill • Endangered Species impacts (PRP) Biologists review building permit applications for compliance with the recently adopted Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to Federally listed species under the Endangered Species Act. During the month of September, staff reviewed 50 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Building permit reviews for the month of September 2013 consisted of 209 plan reviews not associated with the PRP. Biologists conducted 71 field reviews in September in support of permitting services, either to aid in the review of current applications or 42 inspections of permitted activities. Staff conducted an additional 15 site reviews in support of Code Compliance, primarily for overgrown canals. Non Permit related Services Conditional Use Applications & Pre - application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre - application conferences (along with the preparation of Letters of Understanding). Two pre - application conferences were held in September. BOCC Hearings Environmental Resources staff did not provide presentations to the BOCC in September. Committee /Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Change Compact In addition, the Sr. Administrator of Environmental Resources co- chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Other non - permit related services provided in June included coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee • Southeast Florida Climate Change Compact • USFWS Permit Referral Process coordination Public Speaking /Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. Endangered Species Coordination The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service was preparing to recommend additional species endemic to the Florida Keys for listing as endangered under the Endangered Species Act. Environmental Resources staff continues to participate (along with additional Growth Management staff) in bi- weekly coordination conferences with FWS regarding the future listing of these species and the designation of critical habitat on Big Pine Key and No Name Key. 43 44