Item D07M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
Th e Florida Keys
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District 1
George Neugent, District 2
Heather Carruthers, District 3
County Commission Meeting
February 21, 2018
Agenda Item Number: D.7
Agenda Item Summary #3883
BULK ITEM: Yes DEPARTMENT: Assistant County Administrator Kevin
Wilson
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson (305) 292 -4441
No
AGENDA ITEM WORDING: Approval to pay invoice for Category B (Emergency protective
measures) base camps services provided during Hurricane Irma response by Ashbritt Environmental
Inc. in the amount of $6,470,410 and direction to County Attorney to advise Clerk to release
payment upon receipt of release of all relevant claims.
ITEM BACKGROUND: The County's contract with AshBritt incorporated Ashbritt's response to
the County's request for proposals for services for disaster response and recovery services. Tab 6 of
AshBritt's response offered additional support services beyond debris removal, including but not
limited to, base camps. Pursuant to that contractual provision, the County requested Ashbritt to
provide base camp services to house emergency workers during the initial 30 days of the declared
emergency. The Clerk has requested specific approval of the invoices for such services. The prices
charged are comparable to those quoted to the state for the same services and are consistent with the
terms in the Ashbritt contract.
PREVIOUS RELEVANT BOCC ACTION: In June 2017 the BOCC approved the Ashbritt
Environmental contract.
CONTRACT /AGREEMENT CHANGES:
Approval of invoice for base camp services
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Final Invoice for payment attached
FINANCIAL IMPACT:
Effective Date: June 2017
Expiration Date:
Total Dollar Value of Contract: $6,470,410
Total Cost to County: TBD (depends on FEMA reimbursements — this is expected to be 100%
reimbursed)
Current Year Portion:
Budgeted: No
Source of Funds:
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details: Will be submitted for FEMA funding
None
REVIEWED BY:
Kevin Wilson
Completed
01/30/2018 10:50 AM
Chris Ambrosio
Completed
01/30/2018 10:53 AM
Kevin Wilson
Completed
01/30/2018 11:01 AM
Budget and Finance
Completed
01/31/2018 8:35 AM
Kathy Peters
Completed
01/31/2018 2:29 PM
Board of County Commissioners
Pending
02/21/2018 9:00 AM
Ash
Environmental
Invoice No.: 1725 -008
INVOICE
Client /Applicant :................................................................... ...............................
Name: Monroe County Date: 11/7/2017
Address: 1100 Simonton St #2 -216 Job Name: 1725
City:
Attn:
Key West State: FL Zip: 33040 Event Name: Hurricane Irma
Kevin Wilson (Wilson- Kevin @MonroeCounty- FL. Gov) Event Number:
................................................................................................................ ..............................:
Quantity
Period
Contract Item No. /Description
Unit
Unit Price
Total
Program: Base Camps
PO Number:
Thru PIE: 9/30/2017
Sugarloaf School Base Camp
1.00
Mobilization
EA
$ 170,000.00
$ 170,000.00
:Mobilization date = 15 SEP 2017
......... ......... ......... ......... ......
Per
1,400.00
Base Camp Services (100 Persons x 14 Day Minimum)
PERSON
$ 256.15
$ 358,610.00
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
:Demobilization date = 29 SEP 2017 subject to 14 day minimum
Per DAY
1.00
Demobilization
EA
$ 145,000.00
$ 145,000.00
Marathon Airport Base Camp
1.00
Mobilization
...., ........ ......... ... ... ... ... ....
EA
$ 170,000.00
$ 170,000.00
.Mobilization date — 14 SEP 2017
Per
2,000.00
9/11/2017
Base Camp Services ......... (250 Persons x 8 Day Minimum)
PERSON
$ 223.45
$ 446,900.00
Per DAY
1.00
Mobilization (expansion of base camp)
EA
$ 119,000.00
$ 119,000.00
Per
22,000.00
9/19/2017
Base Camp Services (1000 Persons x 22 Day Minimum)
PERSON
$ 223.45
$ 4,915,900.00
....... ....... ......... ....... ......... ......... ...........
Demobilization date = 3 OCT 2017 minimum charge of 30 days
Per DAY
1.00
Demobilization
EA
$ 145,000.00
$ 145,000.00
Gross Total:
$6,470,410.00
Incorporated: 0 Yes Ll No
FIN or SSN: 65- 0364711
Contact: Christina Demidio
Email: cdemidiot�itt.com
Please make check payable to: AshBritt, Inc.
565 E. Hillsboro Blvd., Deerfield Beach, Florida 33441
Phone: 954 545 -3535 Fax. 954 545 -3585 Toll Free: 800 - 2445094
www.ashbritt.com
AshBritt, Inc.
Copy of Inv 1725 -008 MonroeCo_Camps_101017 (1107): Invoice (PRNT)
Total Net Due: 1 $6,470,410.00
Terms: Net 30
Print:1 /1 Packet Pg. 3130
From: Wilson -Kevin
To: Dow Knight dknight @ashbritt.coml
Cc: mwvrick @ashbritt.com dstrode @ashbritt.com aoan -Tina Shannon Weiner (Weiner Shannon @MonroeCounty
FL.Gov ; Marty Senterfitt (Senterfitt Martin @MonroeCounty FL.Gov)
Subject: Marathon Airport base camp.
Date: Sunday, October 01, 2017 10:30:03 AM
Dow,
We advised the base camp manager (on evening of 29 September 2017) that we will
no longer need the subject base camp from Tuesday morning, 3 October 2017
onward. The last overnight will be Monday night, 2 October.'' Please consider this the
official notification.
Asa reminder we have asked for a detailed billing. I have received the estimated
costs based on minimums during a phone call with Randy Perkins and Mike Holm
(the base camp subcontractor). I'll be sending out a confirmation of what I was told in
that conversation separately. An important point is that those minimums were
obligated on the NTP date and, hence, the invoice for those services should be dated
as of that date.
Thanks for the help thus far,
kevinw
Kevin G. Wilson, P.E.
Assistant County Administrator
Monroe County, FL (Florida Keys)
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102050 Overseas Highway
Key Largo, FL 33037
Tel: 305 - 292 -4529
Cell: 305 - 797 -1547