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Item T5' BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20, 2013 Division: Monroe County Clerk Bulk Item: Yes XX No _ Department: Admin Department Staff Contact /Phone #: 295 -3130 1:�� AGENDA ITEM WORDING: Approval to reclass the Clerk's FYE 13 General Fund Budgets funded by the BOCC between divisions and line items. ITEM BACKGROUND: N/A PREVIOUS RELEVANT BOCC ACTION: Clerk's approved FYE13 Budget CONTRACT /AGREEMENT CHANGES: I0D:1 STAFF RECOMMENDATIONS: TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: N/A REVENUE PRODUCING: Yes No SOURCE OF FUNDS: AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management Other: , Clerk's Office DOCUMENTATION: Included XX Not Required DISPOSITION: AGENDA ITEM # E) Revised 7/09 MIROE COUNTY CLERK'S OFFICE F Ev 2011 BUDGET RE- ALLOCATION PREPARED BY: CATHY CRANE Clerk to BOCC Original Adjustments Final Personnel 1,587,807.00 (85,000.00) 1,502,807.00 Operating 45,000.00 120,000.00 165,000.00 Capital 10,000.00 5,000.00 15,000.00 Debt Service - - - Grants / Aids - - - Other Uses / Contingency - - - Internal Audit Personnel 213,567.00 (15,000.00) 198,567.00 Operating 16,900.00 - 16,900.00 Capital 600.00 10,000.00 10,600.00 Debt Service - - - Grants / Aids - - - Other Uses / Contingency - - - Information Systems Personnel 345,933.00 (90,000.00) 255,933.00 Operating 330,000.00 - 330,000.00 Capital - 50,000.00 50,000.00 Debt Service - - - Grants / Aids - - - Other Uses / Contingency - - - TDC Personnel 172,093.00 8,000.00 180,093.00 Operating 27,900.00 (10,000.00) 17,900.00 Capital 600.00 2,000.00 2,600.00 Debt Service - - - Grants / Aids - - - Other Uses / Contingency - - - Recording Personnel 338,845.00 50,000.00 388,845.00 Operating 85,000.00 (55,000.00) 30,000.00 Capital - 5,000.00 5,000.00 Debt Service - - - Grants / Aids - - - Other Uses / Contingency - - - Administration Personnel 85,842.30 - 85,842.30 Operating 20,019.70 - 1 20,019.70 , C pltal - - - Debt Service - - - Grants / Aids - - - Other Uses / Contingency - - - Other/Flooding Personnel - 5,000.00 5,000.00 Operating 578,563.00 - 578,563.00 Capital - - - Debt Service - - - Grants / Aids - - - Other Uses / Contingency (460,000.00) - (460,000.00) Records Mkt Personnel 122,269.10 - 122,269.10 Operating 29,202.90 - 29,202.90 Capital - - - Debt Service - - - Grants / Aids - - - Other Uses / Contingency - - - TOTALS Personnel 2,866,356.40 (127,000.00) 2,739,356.40 Operating 1,132,585.60 55,000.00 1,187,585.60 Capital 11,200.00 72,000.00 83,200.00 Debt Service - - - Grants / Aids - - - Other Uses / Contingency (460,000.00) - (460,000.00) 3,550,142.00 - 3,550,142.00 CLERK OF THE CIRCUIT COURT BUDGET AMENDMENT # 4 FISCAL YEAR 2012 -2013 period 13 Fund Cost Center Account # Description Amount Funding Increase 009 99999 99999 99999 99999 99999 99999 Water Damage 510140 Overtime $ 1,500.00 510210 FICA 110.00 510220 Retirement 190.00 530311 Computer Services 5,000.00 530470 Printing and Binding 300.00 $ 7,100.00 Funding Decrease 009 05133 05133 530400 Travel $ 5,500.00 530540 Books, Pub., etc 1,600.00 $ 7,100.00 Description create new cost center for water damage and reallocate funds to current needs Prepared By * Date Clerk Approval Date P qBy Date F: \FINANCE \CLERK FY13 \CLERK FY 13\2013,Budget\2013 Budget Changes\2013 Clerk Budget Amendl 1 �/ SUNGARD PENTAMATION - FUND ACCOUNTING DATE: 10/22/13 TIME: 08:42:13 SELECTION CRITERIA: expledgr.key_orgn = '99999' ACCOUNTING PERIOD: 13/13 FUND -009 NON COURT RELATED MONROE COUNTY CLERK EXPENDITURE STATUS REPORT PAGE NUMBER EXPSTAII 1. 1 �i TOTAL REPORT 11 11 00 4,081.58 - 4,081.58 .00 PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 510140 OVERTIME .00 .00 .00 1,459.07 - 1,459.07 .00 510210 FICA TAXES .00 .00 .00 108.99 - 108.99 .00 510220 RETIREMENT CONTRIBUTIONS .00 .00 .00 188.52 - 188.52 .00 TOTAL * *PERSONAL SERVICES TOTAL .00 .00 .00 1,756.58 - 1,756.58 .00 530311 COMPUTER SERVICES .00 .00 .00 2,100.00 - 2,100.00 .00 530470 PRINTING AND BINDING .00 .00 .00 225.00 - 225.00 .00 TOTAL NON COURT RELATED .00 .00 .00 4,081.58 - 4,081.58 .00 TOTAL REPORT 11 11 00 4,081.58 - 4,081.58 .00 SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 1 DATE: 10/22/13 MONROE COUNTY CLERK EXPSTAII TIME: 08:42:39 EXPENDITURE STATUS REPORT SELECTION CRITERIA: expledgr.key_orgn = 1 05133' ACCOUNTING PERIOD: 13/13 FUND -009 NON COURT RELATED PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 510120 REGULAR SALARIES & WAGES 168,262.00 2,962.67 .00 99,716.68 68,545.32 59.26 510210 FICA TAXES 12,872.00 226.03 .00 7,534.30 5,337.70 58.53 510220 RETIREMENT CONTRIBUTIONS 12,817.00 391.70 .00 6,649.00 6,168.00 51.88 510230 LIFE AND HEALTH INSURANC 18,960.00 .00 .00 9,480.00 9,480.00 50.00 510240 WORKER'S COMPENSATION 656.00 .00 .00 292.84 363.16 44.64 TOTAL * *PERSONAL SERVICES TOTAL 213,567.00 3,580.40 .00 123,672.82 89,894.18 57.91 530310 PROFESSIONAL - SERVICES 324.00 .00 .00 .00 324.00 .00 530340 OTHER CONTRACTUAL SERVIC .00 .00 .00 17.40 -17.40 .00 530400 TRAVEL AND PER DIEM 6,818.00 .00 .00 539.83 6,278.17 7.92 530410 PHONE, POSTAGE & FREIGHT 65.00 14.08 .00 30.09 34.91 46.29 530411 PHONE 13.00 .00 .00 7.00 6.00 53.85 530440 RENTALS AND LEASES 22.00 .00 .00 .00 22.00 .00 530451 RISK MANAGEMENT 855.00 .00 .00 396.00 459.00 46.32 530470 PRINTING AND BINDING .00 .00 .00 35.00 -35.00 .00 530498 ADVERTISING .00 249.00 .00 525.21 - 525.21 .00 530510 OFFICE SUPPLIES 3,445.00 327.23 .00 665.35 2,779.65 19.31 530520 OPERATING SUPPLIES .00 .00 .00 45.18 -45.18 .00 530540 BOOKS, PUBS. SUBS. EDUC. 5,358.00 .00 .00 1,313.96 4,044.04 24.52 TOTAL OPERATING EXPEND /EXPENSE 16,900.00 590.31 .00 3,575.02 13,324.98 21.15 560640 CAPITAL OUTLAY EQUIPMENT 600.00 .00 .00 1,174.55 - 574.55 195.76 TOTAL NON COURT RELATED 231,067.00 4,170.71 .00 128,422.39 102,644.61 55.58 TOTAL REPORT 231,067.00 4,170.71 .00 128,422.39 102,644.61 55.58 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to Monroe County Florida For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 2012 Executive Director /CEO T -�