Item C07Meeting Date: May 20 11 Division: Public Wo A& U:m_eering
: Yes X No Department: 111M. parks &
Bulk ItemBeaches .
Staff Contact Person: Kevin il Wilson/3054924547
AGENDA ITEM WORDING. Approval of a resolution to waive M.C.0 section 18-25(b)(1), which
prohibits possession of alcoholic beverages at Big Pine Community Park, on July 3, 2015 fi-om 10 am.
until 10 p.m. for the Lower Keys Rotary Annual Community Independence Day Celebration.
im
3 M.
it
TOTAL COS�T�-
BUDGETED: Yes No
DIFFERENTL4LL OF LOCAL PREFERENCE:
I
UOST TO COUNTY: J_A/A
SOURCE OF FUNDS.
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH: — YEAR
"PROVED BY: County Atty?/—Z/( 01,puraasmg — Risk Management 43
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA
6 � Ah LILI
W 1.
00 WIN W-6105
WHEREAS, the Big Pine and Lower Keys Rotary Club is a not -for -profit
organization; and
WHEREAS, Monroe County desires to support events put forth by the Big Pini
and Lower Keys Rotary Club for purposes Of communitv recreation and entertainment,
and
WHEREAS, the Big Pine and Lower Keys Rotary Club is holding a Community
Independence Day Celebration on July 3, 2015; and
�H REAS, the B1 e and Lower Vevs
WHEREAS, Monroe County Code section I 8-25(b)(2) authorizes the Monn*r-,
County Board of County Commissioners to waive the
NOW THEREFORE BE, IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA, that the Monroe County
Board of County Commissioners finds that the Big Pine and Lower Keys Rotary Club is
a non-profit organization and that the Big Pine and Lower: Keys Rotary Club is providing
security guards in a number sufficient to preserve the public order and has obtained
liability insurance naming Monroe County as an additional insured, all as required under
M.C.C. see, 18-25i(b)(2), and hereby waives the prohibition, against alcohol possession at
the Pines County Park as defiried mi M.C.C. sec. 18-25(a) on July 3, 2015 from 10 a.m.
until 10:00 p.m.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a regular meeting held on the 20th day of May, 2015.
Mayor Danny L. Kolhage
Mayor Pro Tem Heather Carruthers
Commissioner Sylvia Muzphy
Commissioner George Neugent
Commissioner acrid Rice
(SEAL) BOARD OF COUNTYI SIO IDS
ATTEST: AMY HEAVILIN, CLERK OF MONROE COUNTY, FLORIDA
an
�
guy a
O'e,
REQUEST FOR USE OF COUNTY PROPERTY
IN MONROE COUNTY, rLORIDA
Rpecitic county pr4penjW77MM
i
#ffjcjai Monroe County Government Use. Yes [I No
Number of participants, 1 8,
Alcohol consumPtiOn/sales? yes [Z No C]
Coordination with, Sheriff Dept* Yes 3 -NOD
Security: YesE NOD
Public Workso Yes 2 No,1111
Use of personal BBQ grill: Yes [3No 9
pre ,vious history of holding similar events: Yes (W No D
9
'Cl jj
)oms ONLY
USE OF MEETING R( 02
Special Audio Visual Equipment needed: Y esU N -------
Describe-
Public Address System: Yes E] No
Arrangement of Room:
Fs ar,6 listed on pages 7,8 and 9 of the policyfor P011c Fa
eec Roads, Bridges, & County AIMM9
.Rooms and are NON.REFUNDABLE. Checks or Money orders are to be inade payable to Monroe
Unt omnsissioners.
Coun!2 Board of Cqq�
�nsurancc /Hold Harmless Requirements:
Approved'. Yes[] No El BY:
Fees, 'J
110 L D !I A It N/I LES—S—A.GREEMELN I
This agreement enteved into by and bcl'v�,teil MIONROE COUNI'Y FLO DA RI a polit. 1Cal
siib Florida, herein--COUNTY"and , '2)
,51ivision of tile Stiltc of
j
T_ e address
whos
J It re 'VENT SPONSOR":
jp,,j fter " E
That for and in consideration of the hereinafter set forth the parties do agree and
covenam as follows:
That in and for the considMition Of PCI'l1lisslorl to lljs
property, more portictilaWS rly described as fOIIO��
L!
['01- the Purpose Of corldua ctill'o, L�-- �).S_ I_"_j 'j,
event, more partictilarly described as follms: �_Itll
1 4
L
on the day of 20 1 from
EVENT SPONSOR does hcvebLlgree to ilicleninify the CO
liabilities that niny arisc out of the above described event,
cvrtcait JILII)k roads or otlier public
Pm until
A!tile
Vy in to for any and atrAa'ims, or
9 Thatin addition to inden-irlification dvsLribed in Paragraph One. tile EVENT S110-INSOR
does hereby agee to 11()Id the COUNTY harmless in,011 respects Concerning the event described
in Paragraph One and will dcfe"(1 any and all causes of action tar clainIs 0,11d will. fLn-tlier. pay the
jp out of the event descriLed irl
rrecl by the COUNTY aril cost of any attarney�s fees i"C"
Paragraph Om
T
IC
Oraanizatioll
By:
Of the ,i66ve and duly authorized to
execute this agreement,
State of Florida
County of Monroe
SIJBSCRIBED AND SWORN to (or affirmed bIefore me) on _( day of
Person), he/she is pe lino�vn to me or has
By _(Evurlt Contact
_-zi
pro&ced f /I- (type or identi fiUlti 0 11) as id tltiri cation.
Notary Public
=O�SH ASI ANA I Y
SHANA CASEY
Notafy Public - Stale M FIG�Ioa
a 2016
�jy E
My CC'RIM, Expires Jul 23, 2016
'm n_ , SO. �, EE
215 5�58
O. 4' IE 2 15 558
GII, eI Mov, g� �Ijtjgq�lj PIno�r,, A-
2sm
To- Monroe County Public Works
ftfiwf
Monroe County Administrator
ZMERM
The Ro" Club does not charge for entrance to this publi�c event, We have venclors come in and sell
food, water, and soft drinks for the attendees. Those vendors pay us a fee and we in turn use the funds
to pay for the event. The fireworks display is paid for by funds raised in fundraising activities throughout
the course of the year, We host two boot drives on Big Pine, host a paddleboat race In the Lower Keys,
and solicit donations and sponsors prior to the event. Our only money-ralsing activities the day of the
continue the sale
em
of alcoholic beverages at the event We erect a large stage with a scaffold housing to provide shade for
the band, mount our US flag and provide access for the, event MCs.
Vendors also provide shade structures for their individual booths.
wj�
boot
i1rives, and other events. All funds raised are used to pay for the evenL
TWIN. ='�
Fireworks
$10,000
Food & beverages
1,000
MCSO
400
Waste Management
Soo
Equipment rentals
400
music
700
Total $13,000
For the last several years, the event has lost small amounts of money, Because of that there is no
beneficiary of net proceeds, But if there were net proceeds, they would be placed In a dedicated
AK'4o_*e_Ie_bratlon -.The EVU Pine & Lower K
Club is a non-profit Florida Corporation.
11 a . I
2. Waiver of closing hours
3, Waiver of event fees
4, Alcoholic beverage sales
S. Waiver of clean-up fees
mVKM.Fp pq s from Elig Pine Road Prison atM
AUMMU �zWwWt OnTRz!4%jjd work crew,
county detention center for equlipment removal and site clean up after the event.
CERTIFICATE OF LIABILITY INSURANCE
SUNPOERM
•
Mm MW -daew .1ilM
paboum LocxToN comFAN1WJ�LC-K CHICAGO
525 W, WNW, Suite 600
CHICA130ILM661
�312) 669-6900
01SUPWAI WOSWWterFife
All Atdve US Rornry Clubs & Distsir-US
Aun' It Manlageffv= DVAMnent
1560 Sharman Ave.
RvAnstan, LL 60201-3M
PAOIA.Wlli Ski? is t*
-13 AL
144 W"KAP-A logg
001ANISROIAL 06KERAWASUIffy
PMI G23861 355006
CLMMSMADE OOWUR
Liquor ty
looluded
UWAPPM PM'
LJ Lm
st
No"" 1
PM1 023961355 006
1 WW-32
a ME i W, i F
DOMPMNOF OPMAII ONSILOCAMR81VEM01$
The Certifimte Holder is included as Additional Insured where required by written and signed contract or
permit subject to the terms and conditions of the General Liability.policy, but only to the extent bodily iiIjury
or property damage is caused in whole or In part by the acts or omissions of the insured.
SHOULP ANY GFTHE -LLW BEFOAE
,ftmae County Board ofCounty COMMUMIMM ABOVE DESCMIM POUCTES BE CANCII
C583 & RooscVC11 Blvd THE MIRATOON DATE TKERMOV, NONOF WILL BE VELTVEMD Itt
r(ey'Afos%K 33040 AGOORDA14CE WIR THE POIJCY PAMBION&
Big Pint & Lg"f KOYS R*tWY IAC
Annualft crimly ylmworks Celebmdon
July 4.2015 - Big Pina comnmity Perk. Big Pine Key. rL
AAMOIRD 25 (2DI 4A") -the ACORO nerne 9nd lago are m9latered nurks of AlFfFIX