Item C14County of Monroe _
The Florida Keys
Commissioner David Rice
BOCC District 4
9400 Overseas Highway, Suite 210
Marathon, FL 33050
PH: 305-289-6000
FX: 305-289-6410
BOARD OF COUNTY COMMISSIONERS
Mayor Danny L. Kolhage, District 1
Mayor Pro Tem Heather Carruthers, District 3
George Neugent, District 2
David Rice, District 4
Sylvia J. Murphy, District 5
Interoffice Memorandum
Date: May 21, 2015
To: Amy Heavilin, Clerk of the Court
County Clerk's Office
From: Commissioner David Rice, District 4
RE: NOTICE OF VOTING CONFLICT
Per Florida Statute 112.3143, I hereby disclose by written memorandum that I
will abstain from the vote on certain issues that are brought before the Monroe County
Board of Commissioners with entities that I am involved with.
I will abstain from the vote on issues concerning the following entities:
Guidance Care Center, Inc., a private, not -for -profit entity, which receives some of its
operational funding from the County, as I currently sit on the Board of Directors of the
Care Center. I am also a member of the Board of the Historic Florida Keys
Foundation, Inc.
At the May 20, 2105, 2015 BOCC meeting, I abstained from the vote on the
following item(s):
#C13: Ratification of submission of the revised Edward Byrne
memorial Justice Assistance funding distribution letter with the
Florida Department of law Enforcement for fiscal year 2014-2015
(Oct. 1, 2014 through Sept 20, 2015), whereby Monroe County agrees
to the distribution of $84,521 in program funds in the County.
#C14: Ratification of grant adjustment submission to FDLE RSA Tsub-grant
to account for unexpended grant funds decreasing the award amount
#Kl: Approval of FY 2015 recommendation of the Monroe County Shared
Asset Forfeiture Fund Advisory Board.
Copy of agenda summary for the referenced item(s) is attached for documentation.
Meeting Date: May 20.. 2015 Division: OMB
Bulk Item: X No _ Department: Grants
Staff Contact /Phone ##: Laura deloach-Hartle x 4482
AGENDA ITEM WORDING: Ratification of grant adjustment submission to FDLE RSAT sub_
grant to account for unexpended grant funds decreasing the ward amount.
ITEM BACKGROUND: Per FDLE RSAT grant requirements, grant awards and grant expenditures
must be reconciled before a final closeout can be completed. FDLE requires a grant adjustment to
reduce the award amount to the actual amount expended on the grant. Due to reporting and closeout
deadlines the grant adjustment was submitted electronically by the Mayor.
PREVIOUS RELEVANT BOCC ACTION: The FDLE contract and MOU for Guidance/Care
Center Men's Jail Housed Drug Abuse Treatment Program were both approved at the December 11,
2013 BOCC meeting..
CONTRACT/AGREEMENT CHANGES: The unspent funds are decreased from the FDLE RSAT
grant award. The adjustment award amount is now $41,382.79 in federal funds and $13,794.55 in
matching funds for a total of $55„ 177.34.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $ 0.00 INDIRECT COST BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: NA
SOURCE OF
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
; F
APPROVED BY: County At y OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION:
Revised 7/09
r
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Residential Substance Abuse Treatment
Subgrantee: Monroe County Board of Commissioners
Project Title: MEN'S .JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM
Grant Number: 2014-RSAT-MONR-1-A7-001
Adjustment Number: 1
Nature of Adjustment: Decrease Award
To Subgrantee:
Pursuant to your request of 04/1012015, the following change, amendment or adjustment in
the above grant project is approved subject to such conditions or limitations as may be set
forth below. Retain this Grant Adjustment Notice as part of official project records.
Date 04/16/2015
Electronically Signed By:
Martha K McWilliams
Authorized Official
Clayton H. Wilder
Administrator
The following revised budget is approved:
Current
New
Approved
Approved
Budget Category
Budget
Difference
Budget
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$66,667.00
($11,489.66)
$55,177.34
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Indirect Costs
$0.00
$0.00
$0.00
Total Project Costs
$66,667.00
($11,489.66)
$55,177.34
Federal
Match
Total Funds
New Approved Budget
$41,382.79
$13,794.55
$55,177.34
NOTE: Retain this grant Adjustment Notice as part of official project records.
Application Ref 2014-RSAT-83
Contract 2014-RSAT-MONR-I-A7-001
YStV:bN]J%.-' S`L'M 'aldk '" r:PiRltiaFbiA"ttti'11k .., ..4.xi&R 5Fv°MG:isflM%x"4riYe'Nf%AV+'4rde'Naw:WfiFr:4' :Lhi.'+v..-.-:-'::�=:-" w.iM'v l+�v>bW-w.�eS'Ne/u'. �_?,�„�AR'ea 'irh2 aSiKNY.Wi�'Ih4+�uiWYab!uiuYail '
Adjustment
Grant Number: 2034-RSAT-MOLAR-I-A7-001
Page # : 2
QCJG Adjustment Memo:
1. The revised budget and narrative reflecting changes in the Contractual Services budget category is
approved.
2. The total federal award amount is reduced by $8,617.00 and match is reduced by $2,872.66.
NOTE: Retain this grant Adjustment Notice as part of official Project records.
Application Ref 2014-RSAT-83
Contract 7f)IAf PSAT-&AnNP-l-A7-nnl
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
-mot'
Due to unforeseen circumstances a portion of the grant was unable to be expensed. We are
requesting a budget adjustment reduction in the amount of $8,617.21 in grant funds and a reduction
of $2,872.45 in matching funds.
By electronically submitting this adjustment, I hereby certify that 1 have reviewed the
changes and find them necessary for program activities. 1 am the signing authority or
have been delegated as such by the appropriate official. Information regarding the
signing authority is available for review.
Electronically Signed By:
Date04/10/2015 Danny L Kolhage
Authorized Official or Designated Representative
Application Ref # 2014-RSAT-83
Contract 2014-RSAT-MONR-I-A7-001
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR f Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits
Contractual Services
Expenses
Operating Capital
Outlay
Indirect Costs
$0.00
$41,382.79
$0.00
$0.00
$0.00
-- Totals -- $41,382.79
Percentage 74.9996
Project Generated Income:
Will the project earn project generated income (PGI) ?
$0.00
$13,794.55
$0.00
$0.00
$0.00
$13,794.55
25.0003
No
$0.00
$55,177.34
$0.00
$0.00
$0.00
$55,177.34
100.0
Application Ref # 2014-RSAT-83 Section #4 Page 1 of 4
Contract 9n1d-R.qAT-AA0NR-1-A7-nn1
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Total budget $55,177.34
Contractual Services:
Salaries and Benefits:
Substance Abuse Counselor 22,206.19 (.87 FT)
Lead Counselor 18,655.84 (.55 FTE)
Counselor/Case Manager 7,235.78 (.22 FTE)
FICA 3,679.48 (1-74 FTE)
Total Salaries and Benefits 51,777.29
Expenses:
Workbooks/MRT Training- 2,406.76
Drug tests approx.- 993.29
Total Expenses 3,400.05
Total Contractual Services: $55,177.34
Unit Cost= 18.42
Approximate Units = 2,995.51
The Substance Abuse Counselor at .87 FTE will provide group and individual therapy, conduct
assessments, make appropriate referrals as needed, provide information on client participation
and progress to judges and detention staff, and develop and monitor treatment plans. This will be
a Bachelor's level position.
The Lead Counselor at .65 FTE's will provide the same services as above with the addition of
clinical oversight duties of the Program. This will be a Masters level position.
The Counselor/Case Manager will provide case management support to participants as well as
conduct groups and intakes as needed. This will be a Bachelors level position
Therapy workbooks will be provided to each participant in the program. Counselors/Case
Manager will receive ongoing Moral Reconation Therapy (MRT) training.
Drug testing will be administered upon entry into the Program and at least once while receiving
treatment within the Program.
Monroe County will provide the 25% match required. The Guidance Care Center will cover all
costs in excess of the allocated grant amount.
Monroe County will execute an agreement with the Guidance Care Center for the grant period. A
copy of the agreement will be provided to FDLE.
Application Ref # 2014-RSAT-83 Section #4 Page 2 of 4
('.nntrnr,t ')nlA_PgAT-AAf)NP-l_A7-OM
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Question: What is the subgrantee's Operating Capital dollar threshold?
Answer: 1000
Question: is there a sole source purchase involved with this subgrant?
Answer: No
Question: Is there a contract executed for activities in this subgrant? If so, has a copy been
received by the OCJG?
Answer: There will be an executed contract for activities and a copy will be provided to
FDLE/OCJG.
Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's
Indirect Cost Plan (approved by the cognizant federal agency) been submitted to the
OCJG?
Answer: No
Question: If salaries and benefits are included in the budget, is there a net increase in the
number of personnel?
Answer: No
Question: If benefits are to be included, are they reflected in the budget narrative:?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Question: Will the project earn Program Generated income (PGI)?
Answer: No
Question: Does the budget include services based on unit costs? If so, provide a definition and
cost for each service as part of the budget narrative for contractual services. Include
the basis for the unit costs and how recently the basis was established or updated.
Answer: Yes.
Total budget: $55,177.34
Contractual Services:
Salary and Benefits -
Substance Abuse Counselor22,206.19(.87 FT)
Lead CounselorM,655.84(.65 FTE)
Counselor/Case ManagerZt235.78(.22 FTE)
FICA31679.48(1.74 FTE)
Total Salaries and Benefits: M ,777.29
Expenses:
Workbooks/MRT Training4406.76
Drug Testing 993.29
Total Expenses:31,400.05
Application Ref # 2014-RSAT-83 Section #4 Page 3 of 4
r'.nntmrt ')01A-PIZAT_6AnMP_I-A7-nni
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Total Contractual Services: $55,177.34
Unit Cost= 18.42
Total grant units = 2,995.51
The Substance Abuse Counselor at .87 FTE will provide group and individual
therapy, conduct assessments, make appropriate referrals as needed, provide
information on client participation and progress to judges and detention staff, and
develop and monitor treatment plans. This will be a Bachelor's level position.
The Lead Counselor at .65 FTE's will provide the same services as above with the
addition of clinical oversight duties of the Program. This will be a Masters level
position.
The Counselor/Case Manager will provide case management support to participants
as well as conduct groups and intakes as needed. This will be a Bachelors level
position
Therapy workbooks will be provided to each participant in the program.
Counselors/Case Manager will receive ongoing Moral Reconation Therapy (MRT)
Training.
Unit Cost data provided August 16, 2013 by Guidance Care Center.
Application Ref # 2014-RSAT-83 Section #4 Page 4 of 4
Contrnnt )n1d_RCAT-rAr)NIP-9_A7-nf)I