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Item N01MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: May 5, 2015 SUBJECT: County Divisions' Monthly Activity Report for April 2015 MONTHLY ACTIVITY REPORT - April 2015 AIRPORTS Key West • April 1 - Conducted monthly car rental meetings at EYW. • April 1 - Interviewed with Tom Hudson from NPR on Cuba airline traffic at EYW. • April 1 - Meet with EYW Airline station managers for monthly updates. • April 7 - Attended noise Ad -Hoc meeting, the NIP program was approved by the FAA. • April 20 - Airport budget meeting to finalize first draft. • April 22 - Telecom with Embry -Riddle Aeronautical University to discuss airport / ERAU partnership related to classroom outreach, internship program and career center partnership. • April 29 - Attended John (Tony) Boza memorial at CBP for the memorial ceremony. • April 30 - Performed Art Tour of airport with Liz Young and 40 guests into the public and non-public areas. Marathon • April 6 - Attended New Employee Orientation at the Gato Building. • April 10 - Quarterly fuel farm inspections with airport FBO's. • April 14 - Meeting with Marathon General Aviation regarding leasing parking spaces from the Airport at the terminal parking lot. • April 16 - Pre -Bid Conference for the storage hangar project. • April 19-22 - Attended the Florida Airports Council - Leadership Development Class in Tampa. • April 30 - MTH Airport Tenant Meeting with guest speaker Bill Cottrill of the National Weather Service. EMPLOYEE SERVICES TURNOVER NUMBERS: Monthly Turnover:.77% To date: 5% Resignations:I Terminations:I Retired:2 Deceased:0 Layoffs:0 HUMAN RESOURCES Phone conference, Teresa, Calvin & Cynthia to discuss ADA Evaluation draft Pre -determination hearing - 1 Employee Grievance Council meetings - 0 Employee Grievance Council run-off elections Sick Leave Pool Committee Elections Department bi-annual safety meeting held Attended Job Fair held at FKCC Personnel Policies Board meeting — 0 RFNFFTTC Lunch & Learns held in lower, middle and upper keys Executive Summary with BCBSFL on Wellness results Compliance meeting with GBS Dental RFP ranking meeting held — Delta Dental selected WORKERS COMPENSATION Monthly Caseload Report: Monthly Caseload Report Previous Month: 86 New Medical 9 New non -medical 3 Closed 15 Number of open cases: 83 Litigation - Previous 15 Closed - settled 2 New 0 Current 13 Completed review of state reports with Excess carrier which resulted in premium refund of $6,000+. SAFETY/RISK Adjuster Claim Services contract Selection Committee Ranking: Risk Assistant, Risk Administrator and Grants Sr. Coordinator served on Committee. Coordinated Maintenance of Traffic (MOT) Intermediate course for 13 PW employees. Keys Energy & FKAA also attended. Conducted Lower Keys PW "Slips, Trips and Falls" and a presentation by Physician on "Dealing with an Aging Workforce". (Presentation was taped and available on Intranet for future viewing.) Conducted Upper Keys PW "Slips, Trips and Falls" and a presentation on "Distracted Driving and County Vehicle Operator Etiquette". Coordinated Aerial Life Device training class for PW — to be provided in July. Coordinated OSHA 30 continuing education class for Project Management and PW with League of Cities — to be provided in August. Reviewed DL checks on all County employees. Two suspended licenses noted that were previously disclosed. BUDGET & FINANCE OMB • Updated YTD Fund Balance spreadsheets • Compiled data, prepared and participated in the April 81' Special Budget meeting • Input Budgets into the Govmax budgeting software program • Assisted various departments with the budget input process • Participated in in-house training of various job duties • Worked on the Agenda item for the Property Appraiser Amendment • Uploaded current FY15 and FY14 budgets 0 Assisted Grants with documents and agenda items • PAF's Reviewed: 63 • Resolutions posted: 14 • Resolutions created: 9 • Contracts reviewed: 13 • Budget transfers: 105 • Distributed and Processed Timesheets • Created and Organized FYI Fund folders • Assisted with HSAB applications • Processed various billings/invoices, including: Monroe County Sheriff, postage, rent, Shell, SUNCOM, and various travel reimbursements • Assisted with inquiries and documentation to County Attorney regarding vendors Grants Administration • Reviewed the PFC quarterly report for FAA filing • Reviewed the FAA comments and approved PFC Application 415 • Continued to respond to HSAB inquiries • Disseminated 27 applications to the HSAB along with historical funding schedules to assist with their review • Prepared and submitted Performance and Financial Reports to FDLE on all Byrne and RSAT grants • Prepared for and attended the April 81' Special Budget meeting • Participated in a conference call with FAA regarding existing and future funding. • Drafted and secured revised 5 1 % letters from municipalities for submission to FDLE • Submitted a revised listing of Byrne projects to FDLE • Processed Byrne grant invoices • Completed and submitted 2014 RSAT Closeout documents • Submitted quarterly DOJ reports and reimbursement requests • Prepared Grant and HSAB agenda items for the May BOCC meeting • Attended and participated in Airport management meetings Purchasing • Number of PO's Reviewed and Signed — 250 • Number of PO's Processed- 250 (same as above) • Number of PO's Voided- 5 • Office Depot Orders reviewed and released- 120 • Staples Orders- 1 • Business Cards Orders- 3 • Amazon Orders — 1 • Pcard Ordered and Issued-0 • Pricing Requests made- 0 • New vendor registration-3 • Newspaper (competitive solicitation ad) invoices Processed- 3 • PO Requests Entered for Dept- 8 • Pieces of US Mail Processed- 577 • Contracts Reviewed — 9 • Create Office Depot Endusers-0 • Budget Transfers - 2 • Processed March 2015 Pcard billing statement & submitted to Finance 4/13/15. • Bid public records requests/processed- 5 • Conduct two (7) bid openings and tabulate results for: 1. Public Adjusting Claims due 4/9/15 - 1 respondents 2. Marathon Public Library due 4/14/15 - 3 respondents 3. Higgs Beach Fitness Trail due 4/15/15 — 5 respondents 4. Paint Monroe County Detention Center due 4/23/15 — 4 respondents 5. FY2016 TDC Capital Project Funding Applications due 4/28/15 — 25 respondent 6. TDC Website Provider due 4/29/15 — 1 respondents 7. KW Light Station Renovation due 4/30/15 — 2 respondents • Bid Specifications uploaded on Demandstar - 4 • Bid Addendums uploaded on Demandstar — 7 • Bid Awards posted on Demandstar — 0 • Send out April Pcard expense report reminders to cardholders • Process all Airport accounts payable invoices, new encumbrances, close-out some encumbrances, and updating contract spreadsheets. COMMUNITY SUPPORT SERVICES OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 2/21/2015-3/20/2015: • C-1 Congregate Meals totaled 1600 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C-2 Home Delivered Meals Hots totaled 125 units, and Home Delivered Meals Frozen totaled 2740units. We continue to receive a large number of referrals for Home Delivered Meals. In -Home Services (Information in this section is for the period 2/21/2015-03/20/2015): • III-B Chore: 0 units this period, 0 units year-to-date, 0% achieved. • III-B Screening and Assessment: 8 units this period, 9 units year-to-date, 0% achieved. • III-B Homemaking/Personal Care: 104.5 units this period, 152.5 units year-to-date, 30% achieved. • III-E Screening and Assessment: 3 units this period, 9 units year to date, 0% achieved. • III-E Chore: 0 units this period, 0 units year-to-date, 0% achieved. • III-E In -Home Respite:71.5 units this period, 127.5 units year-to-date, 13.12% year -to -date -achieved. • III-E Facility Respite: 486.25 units this period, 1312.75 units year to date, 10.3% year-to-date achieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for March 2015: • Case Management: 14.75 units for the month were produced; 51 units year-to-date. • Homemaking: 116 units for the month were produced; 344.25 units year -to date. • Home -Delivered Meals: 110 meals for the month were provided; 280 meals year-to-date. • Personal Care: 41 units for the monthly were produced; 127 units year-to-date. Overall Program Achievement was 52.27% achieved, 2.27% underachieved. CCE (Community Care for the Elderly) for the period 2/21/2015-3/20/2015: • Case Management: 49.75 units for the period and 319 units year-to-date. 7.57% achieved year- to-date. We are currently 100% achieved • Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date. • Companionship: 19 units achieved and 171.25 units year-to-date, 2.19% achieved year-to-date. • Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date. • Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date. • Chore: 2.5 units achieved and 68.50 units year-to-date, 100% achieved year-to-date. • Homemaking: 413.25 units for the period and 3915.75 units year-to-date 34.34% achieved year- to-date. There are 156 clients on the waiting list. • Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0% achieved year- to-date. Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-to-date. Personal Care: 307.5 units for the period and 2895.0 units year-to-date. 24.56% achieved year- to-date. There are 49 clients on the waiting list. • Respite: 49 units for the period and 376 units year-to-date. 18.58% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 33.33% achievement. We are -3.78% underachieved ADI (Alzheimer's Disease Initiative) for the period 2/21/15-3/20/15: 320 units were produced in the period and 1628.50 units year to date. 7.25% achieved. HCE (Home Care for the Elderly Program) for the period 3/16/15-4/15/2015: 24.25 billable units this period, 100.50 billable units year-to-date at the beginning of the contract year, .89% achieved. Department Activity for April 2015 • One-way trips provided: 1,684 • Unduplicated clients served: 247 • Special Needs Clients registered: 600 Deposited Revenue: $1932.00 Periods Expenditures: $52,545.73 Percentage Spent Fiscal YTD: 53.3% Community Surpport Incoming calls, provision of information and referrals 449 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. o Unduplicated Welfare client households that received service 12 o New Welfare cases receiving service 28 o Low Income Home Energy Assistance Program cases- 5 $ 1,100.00 o Low Income Crisis Assistance cases — 14 $ 2,653.79 o Home and field visits 102 Home and field visits cover visits to In -Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In -Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 268 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. Prescriptions 4 $ 233.93 Welfare Shelter 14 $ 8,030.00 ESG 9 $ 9,205.00 TANF 4 $ 3,000.00 BAYSHORE MANOR Bayshore Manor's current census is 13 residents. The current census is three private pay and 10 subsidized residents. Bayshore Manor provided 418.25 hrs. of OA3E respite care and 137.25 hours of CCE care this month. Bayshore Manor has eight OA3E clients and one CCE client. There are three clients on the waiting list. Revenue for April 2015 $30,499.94 Expenditures for the same period $66,138.89 Percentage of the budget spent year to date 45.96 LIBRARY • Library usage figures continue to reflect that the increase in offerings of services through technology is widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in March, 2015, totaled 43,302 an increase of 12% over the previous year, giving continuing evidence of the popularity of our onsite services. This figure also is a clear indication that the season is still in full swing. These visitors checked out a total of 32,582 items. The circulation of e-books reached 1,895 items, 45% over last year's figure and 20% higher than in February of this year. Attendance at Library - provided events totaled 1,822 for the month, an increase of 22% over that of last year. • New Library cards brought 277 new patrons added to the roll, with Key West at 101 and Islamorada at 73 (more than double the previous month) new members • Reference questions handled by staff via email, text, chat, phone, in -person visits and through social media, totaled 15,281.The increase in the use of electronics for these communications presents another example of the still growing popularity of e-reference as well as onsite information resources. • The public access PC sessions recorded as provided to the public for the month remain consistently high at 9,466 (15% above the previous year and 13% higher than last month); staff attribute this high usage to the lower cost and proliferation of portable devices, along with the increased bandwidth available to library patrons. Smartphones and other smaller devices are also being used to connect to the public wi-fi unobserved, driving the actual customer number even higher. Library staff have noticed steep increases in library users requiring assistance with e-government websites, such as food stamps and unemployment, as well as job seekers and housing hunters. • eVisits to the Library's online resources also showed an increase, as the total reached 561,229 page views, slightly above the number for last month. These resources include our Library website, online catalog and digital exhibit of historical images. • These increasing numbers are a reflection of the soon -to close season, as snowbirds and tourists continue to enjoy all the amenities of the Florida Keys. EXTENSION SERVICES • Number of services provided: 230 phone calls, 27 office visits, 11 visits to clients, 37 learning events with 923 participants, 5 media submissions, and 706 publications distributed. Total Budget for FY 14/15: $223,403.00; Year to Date Expenditures and Encumbrances: $175,405.07; Remaining Balance: $47,997.93; Percentage of budget spent and/or encumbered year-to-date: 78%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Held a Monroe County Climate Change Advisory Committee meeting. Members heard a presentation from Erin Deady about the Sustainability Action Plan. • Attended a workshop to learn how climate and sustainability initiatives can translate into points in the Community Rating System (CRS), which can lower insurance premiums. Worked with another Extension agent in a coastal county do develop guidance for Extension programs which can add value and points to the CRS system under education. This could be a statewide initiative as insurance premiums continue to rise. • Presented data and best management practices for Extension agents interested in offering the Sustainable FloridianssM program at two workshops, one in Gainesville and one in West Palm Beach. The Environmental Horticulture Agent accomplished the following activities: • Attended the "Native Pollinators: Bees, Beetles and Butterflies" presentation by Master Gardener Bernard Rasch at the Key West Tropical Forest & Botanical Garden. Twenty-five people were in the audience. Attended the "Mangoes" presentation by Master Gardener Jeff Stotts at the Big Pine Key Botanical Society. Forty-five people came to listen and learn. • Attended a meeting with Patrick Garvey, director of Growing Hope Initiative, Inc. and six Master Gardeners to discuss the "Tropical Fruit Fiesta" to be held at Grimal Grove, 258 Cunningham Lane, Big Pine Key, on June 27. • Spoke on the topic of "Water Conservation and Water Quality" (51-slide PowerPoint presentation) and hands-on rain barrel construction at the Islamorada Earth Day Water Conservation Fair at Founders Park. Fifty-three people were in attendance for the water workshop and 33 people attended the rain barrel construction workshop. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Attended the South Atlantic Sea Grant meeting in St. Helena Island, SC where an update was given regarding the Florida Sea Grant Fish Working Action Group. Worked with members to develop shellfish initiatives for the South Atlantic. • Attended the Marine Resources Education Program in St. Petersburg, FL to learn more about the science of fisheries management. • Held three Florida Keys Water Watch Workshops: Sugarloaf Shores, Big Pine Key, and Conch Key. EMERGENCY SERVICES FIRE RESCUE • Local 3909 for Unit One and Unit Two Collective Bargaining Agreements passed. • Fire Academy Classroom Facility bid came in within budget, on May agenda. • Turned in FYI 6 Budget. • Ongoing meeting with Sugarloaf Volunteer and project management trying to resolve station issue. EMERGENCY MANAGEMENT • In preparation for the 2015 Hurricane Season, coordinated, supported and participated in the first of its' kind, Special Needs Registry Update Call. Social Services, Department of Health, Medical Reserve Corp and Emergency Management worked jointly in contacting 550 special needs clients, their caregivers or emergency contacts, currently on the Special Needs Registry. This resulted in approximately 900 placed calls. • Conducted workshop for Florida Region 5 Public Information Officers regarding Radiological Emergency Public Service Announcements and Press Releases. • Participated in Region's Annual Multi -Year Training and Exercise meeting in Broward County. This is where the State funded courses for the next three years are agreed on and training priorities for both individual counties and the region as whole are set. For Monroe County, those priorities are set as a result of the Training and Exercise Survey that this year had 35 respondents representing over a dozen different disciplines from 27 different agencies. • Actively participated in USCG Sector Key West Exercise. Scenario focused on Volunteer recruitment process and activation. • Attended Urban Area Security Initiative meeting in Miami. Attendees were updated on the last Domestic Security Oversight Council. Discussion included the Super Circular revised rules which set standard requirements for financial and administrative management of Federal awards across the entire Federal government. The new guidance is metric driven and became effective December 26, 2014. UASI will conduct Super Circular OMB requirements training geared towards those in grant management both, on the fiscal and programmatic sides. EMS/TRAUMA STAR • Trauma Star flew 29 flights to mainland hospitals for definitive care in the month of April. • Held quarterly EMS User meeting with hospitals and EMS providers. • Held Trauma Star Safety meeting with pilots, medical director and entire EMS staff. • Completed training for one new Charge Medic. • Continued with field training of paramedics on quality assurance/billing issues of ePCR reports. KWIA • Completed quarterly / periodic safety inspection; including all airport fueling inspections, ARFF equipment, response drills and airfield equipment. • Attended demonstration (webinar) for potential software to record and track airport operations, safety inspections, work orders. • RWY 27 overrun and EMAS construction project completed with 100% safety record. • Coordinated and oversaw 7 Mile Bridge Run Special Detail; medical sector. FIRE MARSHAL • Worked with FKAA to spec out 25 new hydrants throughout the upper and lower keys. • Working with IT department to develop and configure new mapping and hydrant application for ipads. • Fire investigation; Todd's garage fire in Stock Island. FIRE ACADEMY/TRAINING • Combined Company Training with New Hire Orientation / Probationary Evaluation; 2 new hires, successful completion; 6 probationary firefighters successful completion. • Delivered in-service facility fire training to 23% of career firefighters, while minimizing overtime costs. • Fire Academy Classroom Facility, Contractor's BOCC approval; withdrawn from April, 2015 agenda. • Lieutenant's Promotion process; 3 promotions received. • Captain's Promotion process; 11 applications received and approved for written examination. PUBLIC WORKS CORRECTION FACILITIES: Stock Island Detention Center • Received eight new dampers for air handlers, process of installing; job incomplete • Ran new electrical/computer/telephone wiring purchased by MSCO in Administration area to all new office cubicles; job completed. • Florida Model Jail Standards inspection —Public Works passed all areas • Install of new U.P.S. system by APC Schneider Electric thru Northstar Tech Services; job completed MCSO Admin. Bldg. • Cooling Tower repair —in-house crew removed/installed new shaft/bearings/bushings; job completed MCSO Sheriffs Hangar • Completed repair and coating of cladding and structural elements Monroe County Detention Center -Stock Island Percentage of customer requested work orders completed within 3 days with KPI 85.5 % of 120 Customer requested work orders were completed within 3 days during March, 2015 - KPI = % x requested x .01- 1.60 1.40 1.20 100 0.80 0.60 0.40 0.20 - {I p "�', aoo �14Mar 14Apr 14Ju1 14Aug 145ept 140ct 14Nov 14Dec 15Jan 15F=eb 15Mar W%Complete 1 81.00% 186.00% 182.00% 83.30% 96.00% 93.60% 88.60% 88.40%1— 111 94.80% 94.50°lo 89.50% 81.50% 85.50% NKPI o.87 1 1.17 1 1.20 135 134 132 L23 1.37 I 1.11 121 I 0.94 I 1.10 I 1D3 &6.9% Complete "a KPI —2 per. Mov. Avg. (%Complete) —2 per. Mov. Avg. (KPI) FACILITIES MAINTENANCE/PARKS & BEACHES: UPPER KEYS: Nelson Government Center: • Provided assistance with ten (10) events • Installed (10) benches at Peace Park • Replaced wooden boards on the finger pier behind building • Replaced and/or repaired (175) lamps and (5) ballast (interior and exterior) Tavernier Fire Dept.: • Solved three (3) electrical issues • Installed laundry closet door back on its frame • Contractor installed new motor head and chain keeper for the newly installed rolling door Plantation Key Courthouse: • Reattached first row of chairs in the courtroom • Contractor is working on A/C system in Courtrooms A and B • Contractor replaced latch on back door locks PARKS & BEACHES: Key Largo Park: • Assisted I.T. Dept. installing a flagpole mounting bracket and a plywood shelf for WI-FI • Replaced access panel covers from light poles at parking area • Installed (2) volleyball nets. • Installed (30) Halide lamps in baseball field with assistance from the Electric Coop. • Replaced swings and removed broken equipment at the kiddie playground. • Painted concession stand and men's restroom door Harry Harris Park: • Assisted I.T. Dept. in installing a flagpole for WI-FI • Re -installed handicap parking sign pole • Installed caution signs on chain barriers on beach area. • Contractor installed a new mini split A/C unit at the concession stand. Friendship Park: • Installed irrigation system controller Rowell's property: • Assisted I.T. Dept. installing a mounting bracket on existing pole for WI-FI • Installed new chain and lock Old Settler's Park: • Installed sandblasted sign MIDDLE KEYS: Marathon Library • Interior painting is ongoing Marathon Gov't. Center Modified and reactivated permit booth in Building Department lobby Repainted stairwell walls LOWER KEYS: • Repaired Higgs Beach Pier deck wood curbing • Replaced Big Pine Key Senior Center water fountain and window air conditioner • Performed permitting activities and had site meeting with Navy personnel on the State Road S- 941 right of way vegetation clearance to support the relocation of the Navy fencing at Boca Chica • Completed the repair and reconfiguration of the Gato Building courtyard brick paving • Completed the renovation of the Veterans Park ADA accessible picnic shelter • Painted Picnic Shelters at Higgs Beach children's playground and Veterans Park • Painted restrooms and purchased new recycle receptacles at the Key West Nutrition Site • Started replacement of the Key West Lighthouse property wall wood fence pickets FLEET MANAGEMENT: • Garage staff completed monthly safety training (Ladder Safety) • Three garages combined provided preventative maintenance and completed approximately 100 unit safety inspections; opened and/or completed approximately 230 work orders; and distributed approximately 8,500 gallons of unleaded gasoline and 3,300 gallons of diesel fuel • Processed and sold ten (10) surplus units/items • Processed new trailer mounted pressure washer for Facilities Maintenance Department • Ordered new fuel holding tank (intake housing enclosures) for Key West fuel facilities • Completed annual vehicle utilization review process and annual proposed vehicle replacement schedule • Fleet's Generator Tech along with county's generator contractor completed annual pre -hurricane inspection of approximately 70 emergency power generators • Fleet's Generator Tech provided round the clock fueling service for emergency power generator located at county facilities located in Marathon • Completed transaction for donation of surplus clam truck to City of Key West • Two (2) Fleet employees participated in County Hurricane Shelter discussion and review • Received approval and extended contract with generator repair contractor • Assisted Inventory Clerk and completed Fleet Department capital inventory ROAD DEPARTMENT: • Buzz Bar/Chipper Operation -- 21.7 miles • Mowing Operation -- 40.25 miles • Sweeping Operation -- 16.47 miles • Shoulder Work -- 4,123 ft., 92 tons of crushed rock used • Trench Drains -- 21 ft., 8 tons of 44 and 26 tons of 457 rock used • Sign Department -- 35 new signs installed, 9 new posts, 6 locates and 16 stop bars installed • Material picked up -- 108.41 tons of 44 rock from CEMEX • Two staff members attended/passed Maintenance of Traffic (MOT) training • Safety meeting held 4/28/2015 • Trash Pickup -- 35 bags Special Projects: • Connect Wi-Fi antenna brackets with Bucket Truck at Nelson GC, HH Park and KL Park • Trimmed palm trees with Bucket Truck at HH Park • Repaired damaged sign at MM100 Pedestrian Crosswalk • Installed more boulders at Card Sound Road Jet Ski Beach • Community litter pick up with MCOS and Public Works at Magnolia and US CARD SOUND: Mowing operation -- 6 miles Trash Pickup — 4,680 lbs. Miles of Roadway driven for trash pickup — 110 miles SOLID WASTE MANAGEMENT: Recycling • Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the ongoing inspections of commercial and residential recycling practice • Staff provided recycling information and donations to Last Stand for a 5K run on April 111' for Earth Day; the event draws at least 150 runners • Staff met with the owner of Shrimp Road Grill and Stock Island Marina Village about over flowing recycling at their business as the combination of the restaurant and the marina's live aboard community using the six (6) 96 gallon recycling containers was no longer sufficient. Staff had an 8yd recycling dumpster added to the complex to accommodate recycling needs Staff completed the Annual Solid Waste Management Report required by the Florida Department of Environmental Protection; the report is used to track each county's annual solid waste and recycling numbers to establish annual recycling rates. After review, the State will release their report and the County's recycling rate for 2014 Staff will be conducting seven to ten interviews on Sun 103.1 in the upper Keys and Conch Country 98.7 in the lower Keys about recycling, household hazardous waste and the cost benefits to businesses and will also have recycling informational spots run twice a day for the upcoming summer season Staff ordered and received new Monroe County Recycles pencils and reusable bags for community handouts. The pencils are made from 100% recycled newspapers. Staff also ordered and received a new table cover for our mobile informational display. • Staff met with Bluewater RV. Resort manager to see how the recycling program that staff helped start was progressing. Since starting in March the resort has saved approximately $423.00 each month. The resort is going to eliminate another 6yd trash dumpster starting in May for a savings of approximately $800.00 per month during slow season and is expecting to save close to $7500.00 next year; they are very pleased the results, have been thanked many times for starting a recycling program at the resort and have agreed to talk with other resorts on their success. Staff has plans to use this resort as an example for the other RV resorts that have been hesitant to start a recycling program. • Staff has made arraignments with third grade teacher Ileana Garcia to speak to three of her P grade classes about the importance of recycling and proper disposal of household hazardous waste and electronic waste. Staff will have a Q&A with the students and provide information they can take home to their parents. • Staff is preparing the RE -News Summer 2015 newsletter for placement on the county's web site • Staff is having information ads about recycling and household hazardous waste placed in the Keys Weekly annual hurricane preparedness guide. There will be three printings in 20,000 increments for a total of 60,000 copies distributed from Key Largo to Key West • Staff assisted in monthly Household Hazardous Waste collections helping bulk and store household hazardous waste Household Hazardous Waste and E-Waste Recycling/Disposal • Staff held six household hazardous waste collections in the month of April and accepted material from 242 Monroe County residents and businesses • Staff recycled over 90 lbs. of rechargeable batteries with call2recycle, and 300 gal. of contaminated fluids recycled by EMC Oil Corp. • Our Hazardous and E-Waste Commercial Collection participants include Holiday Inn, KL (300 mercury containing bulbs); Monroe County Facilities KW (864 lbs. E-Waste); Waste Management KW (100 lbs. HHW and 2,220 lbs. E-Waste); KW Citizen (300 lbs. E-Waste); KW Library (500 lbs. E-Waste); Tropical Tech, KW (460 lbs. E-Waste); �� FKAA, LK (24 mercury containing bulbs); and Island Auto, LK ( 25 mercury containing bulbs) • Staff assisted Pollution Control with an illegal dumping of 25 `'. ��`gallons of gasoline on Stock Island • Household hazardous waste department held the second of the Special Marathon Collections for 2015 and staff collected from 86 residents a total of 3,360 pounds of household hazardous waste, and 2,560 pounds of end of life electronics • Staff shipped 27 boxes of E-Waste and one pallet of crushed CFL's weighing 21,520 lbs. for recycle with our contractor Intercon Solutions • Household Hazardous Waste staff listened to a webinar for paint stewardship programs; investigating new ways to cut costs incurred in the disposal of latex paints in rural areas • Staff crushed 638 fluorescent bulbs using our bulb eater, and punched 394 spray paint cans, evacuating their contents making them non -hazardous E-Waste October eA,+b,;t MY fume tvtay April M' (1) ems Eeb,r V mm AAA Decemb, No-1h,, October RMEMIMODXwbmzmm (I z,(iarJ A.aa!3 (,,(NJU �,lM3U SP3,aCN) 12,a30 Qtu Z in Pounds " 1 baa 9ult of elecYronicwaste weighs an average of 600Ibs. ia'ow 16,0oa N E w.,sc� Monthly Collection Totals � ara c a10 rul ; en ogym, m 3 ll1O � � HHYJ h f LMCUI ii 3nt¢rxidin Z �� �be� x � Pp` 1•T Say �� &� ¢ �'* SS ENGINEERING • Card Sound Bridge Repair Project — 100% signed and sealed plans submitted to FDOT on April 27th. Small County Outreach Program (SCOP) grant agreement for construction and CEI is on May agenda for approval. Front end contract documents completed and approved by County Attorney for review and approval. Anticipate project will be advertised for construction bids in summer, 2015. • Card Sound Toll Study — Staff requested revised scope and cost proposal to include preparation of design criteria package to facilitate design/build construction bidding for conversion to toll by plate technology in addition to toll revenue study. Anticipate revised scope and cost proposal by mid -May. • County Maintained Traffic Signals — Staff ordered parts to fix wireless pre-emption systems at Key Largo Fire Stations and are awaiting coordination to install; contractor working on upgraded signal cabinet at Tarpon Basin Traffic Signal; new controller ordered for Tavernier signal due to signal malfunction. Requested FDOT program upgrade of Tavernier signal in its push button contract. • Traffic Signal Maintenance Agreement — New traffic signal maintenance agreement sent to staff for BOCC approval. Revisions to agreement due to statewide reviews and comments from county and other staff. New agreement on May BOCC agenda for approval. • Lake Surprise Estates Roadway and Drainage Improvement Project — Construction bid advertised on April 30th; bids due on June 2nd. • Roadway and Drainage Improvement Program — RS&H was the highest ranked respondent. BOCC approved negotiating a contract at the April meeting. Staff working with RS&H to have contract on May agenda. • Staff provided data on next roadway and drainage repair project in Key Largo (KL I) to EAC, Inc. Anticipate task order to commence engineering design of next project on the June agenda. • No Name Key Bridge Repair Project — FDOT confirmed the 30% audit had one minor finding with regard to paperwork and no construction findings; construction is 60% complete. Spall repair on deck is 100% complete; continuity testing on pile jackets is complete. Contractor moving to substructure to begin spall repair. • Pigeon Key Ferry Service — JPA with FDOT and the ILA with City of Marathon for funding for the ferry service on May BOCC agenda for approval. Renewal contract for ferry service with Paradise Divers, the one respondent to the RFP will be on the June agenda. • Pigeon Key Ramp Repair Project — Design contract and supplemental LAP agreement approved at the April meeting. Staff planning project kick off meeting with design team and FDOT LAP, structures and environmental groups. • Sexton Cove Roadway and Drainage Improvement Project — Staff provided comments on 90% plans to consultant in April. • Similar Sound Bridge (Boca Chica) — Construction nearing completion. 90% construction walk through held in April. 100% walk through scheduled for May 6th. • Stock Island Roadway and Drainage Improvement Project — Consultant's surveyor has completed the surveying fieldwork and is preparing base plans to begin engineering design. • US 1 Bayside Pedestrian Bridge — All permits have been received and required documents were submitted to FDOT LAP office on April 21 st; LAP agreement for construction and CEI funds was approved at the April meeting. Anticipate receiving Notice to Proceed with bidding in summer, 2015. • US 1 Bayside Trail — Construction of base material almost complete. Asphalt paving to begin in May. Staff provided comments on 60% landscape plans. • 9th Avenue Stock Island Drainage Project — Pre -construction meeting held on April 8th. Contractor has mobilized and has begun installing structures. • Duck Key Security District Cameras — staff has coordinated between various parties to schedule pre -bid meeting to discuss and confirm locations of additional cameras to be installed on remaining three interior Duck Key bridges. PROJECT MANAGEMENT • ADA Compliance Segments 41 and 42 - Project is Complete. • Blimp Road Boat Ramp Repairs — Project is complete and in close out. • Crawl Key Training Facility —Approval to award bid to Pedro Falcon Electrical Contractors is on May 20th BOCC meeting. • Gato Building Exterior Painting — Design phase with Bender & Associates Architects, PA. • Key West Lighthouse (TDC) - Proposals are in review. • Magnolia St. Public Works Facility — Plans in permitting review • Marathon Airport Customs Facility— Construction is scheduled for completion late summer. • Marathon Government Center A/C Improvements — Currie Sowards Aguila Architects, design phase, upgrades to the cooling systems for 4 closet spaces that house information technology and/or communications equipment. • Marathon Library- Selection committee meets on May 27th. • Murray E. Nelson Government and Cultural Center A/C Improvements —Design is complete writing the RFP. • Pigeon Key Roof Replacement (TDC) - Advertising for Bids. • Plantation Key Court House — Coordinating third program meeting with all stake holders. • Rockland Key- Construction documents for site work complete May 15th. • Senior Nutrition Center — Contract awarded to Burke Construction Group, pending NTP. • Sewer hookup Marathon Courthouse/Clerk's Office/Library and Sheriffs Station —Construction is underway and contractor has made 90% progress. • Sugarloaf Fire Dorm— Requested appraisals of alternate properties. Awaiting those appraisals. • Summerland Fire Station — Appraisal complete awaiting FAR for Centennial bank. • Upper Keys (Miscellaneous) Projects —Waiting on contracted surveys for permitting. PARKS/TRANSPORTATION PLANNING • Big Pine Swimming Hole —Project kick off meeting with design consultant is scheduled for May 20, 2015. A resident survey is being advertised in the News Barometer and on the county website through mid -May. • Big Pine Community Park Scenic Overlook — FDEP issued a permit exemption letter to the county for the project. The USACOE permit application was submitted in April. The consultant is revising the plans to address FDOT comments. • Higgs Beach Park - Design of the road, parking areas, dog park, racquet ball/squash court, and sidewalk connections is underway. • Recreation and Parks Advisory Board — This board meets quarterly. In January 2015, the board met in Key West to get an update on county CIP projects (Higgs, Bernstein Park, Big Pine Swimming Hole, Rowells, Reynold Street Pier, and Big Pine Park Overlook). In April 2015, the board met in Key Largo to discuss county policies relating to vendors, park management contracts, facility scheduling, and child care programs in the upper keys. A July meeting is scheduled in Big Pine Key to address public comments for Big Pine Swimming Hole and the Big Pine Park Overlook projects and County policies relating to vendors, park management contracts, facility scheduling, and child care programs in the lower keys. • Reynolds Street Pier (scenic overlook) — FDOT issued review comments on the preliminary plans. The comments are being addressed by the consultant. Revised plans are anticipated by mid -summer. The USACOE permit application was submitted in April 2015. Public meeting required for federally funded LAP projects is tentatively scheduled for July 2015. • Reverse Flow Lane — Staff has been asked to revisit the potential for a reverse flow lane on the bayside of US 1 on Big Pine Key to alleviate traffic congestion. URS is developing a proposal to evaluate the engineering feasibility. The Growth Management Division will evaluate HCP and key deer issues. • Rowell's — The executed LAP agreement was transmitted to FDOT in late April. The FDOT Notice -to - Proceed to hire a design consultant is anticipated by July 1, 2015. • Transportation Alternatives 2015 Grant Cycle —Applications were received by the Village of Islamorada, the City of Marathon, the FDEP, and the City of Key West. The estimated TAP allocation to be shared between Monroe County and Miami Dade County for this cycle is $3.1 million. FDOT has provided a determination of eligibility for each project. The local ranking committee has prioritized the projects. • Transportation Planning Grant —The Growth Management Division hired a new Transportation Planner in April 2015. This individual will be funded by the FDOT Transportation Planning Grant and will take over responsibilities for the URS Task Assignments. The grant management and reporting responsibilities are anticipated to remain in Public Works & Engineering at this time. • US 1 Arterial Travel Time and Delay Study — The draft report is scheduled to be delivered to the county by June 2015. TECHNICAL SERVICES Availability of Entire Network - Last Month Availability ®f Entire Network 99.69 % Monroe County Mobility Summary report for network 'Mia MX_Controller' April 2015 -),,, " • Distinct clients: 13656 (Daily average: 1537) • Data transferred: Total: 4.52 TB (J 4.1 TB T 431.13 GB) Top applications by usage Application Usage % Usage 1 iTunes 699.04 GB 14.9% 2 Netflix 687.08 GB 14.7% 3 Google Video 498.35 GB 10.6% 4 CDNs 373.69 GB 8.0% 5 Miscellaneous secure web 369.18 GB 7.9% 6 Miscellaneous web 366.27 GB 7.8% 7 Facebook 287.86 GB 6.1% 8 Miscellaneous video 250.27 GB 5.3% 9 apple.com 217.35 GB 4.6% 10 Software updates 108.01 GB 2.3% Top clients by usage Operating Description Manufacturer system Usage- % Usage 1 JHowling Hon Hai/Foxconn Android 75.98 GB 1.6% Shenzhen 2 localhost Bopengfa... Apple iOS 68.51 GB 1.5% 3 FOGHORN-ETAL Apple Apple iOS 59.71 GB 1.3% 4 HOME Other Other 57.43 GB 1.2% 5 XL45232 Apple Apple iOS 51.62 GB 1.1% 6 Donalds Lite-On Android 49.05 GB 1.1% 7 J Samsung Other 43.17 GB 0.9% 8 OPad Apple Other 36.48 GB 0.8% 9 Mike -PC Intel Android 34.47 GB 0.7% 10 BC:76:70:28:8E:E5 Shenzhen Huawei... Other 34.06 GB 0.7% Top operating systems by usage Operating system # Clients= % Clients Usage % Usage 1 Other 7572 55.4% 1.81 TB 39.9% 2 Android 5924 43.4% 1.50 TB 33.2% 3 Apple iOS 1462 10.7% 1.13 TB 25.1% 4 Mac OS X 40 0.3% 28.14 GB 0.6% 5 Windows 7Nista 41 0.3% 20.45 GB 0.4% 6 Windows XP 23 0.2% 16.75 GB 0.4% 7 Windows 8 28 0.2% 12.37 GB 0.3% 8 Debian-based Linux 7 0.1% 4.22 GB 0.1% 9 Chromecast 1 <0.1 % 1.34 GB <0.1 % 10 Wii 5 <0.1 % 364.7 MB <0.1 % Top client device manufacturers by usage 1 2 3 4 5 6 7 8 9 10 Manufacturer # Clients= % Clients Usage % Usage Apple 8374 61.3% 2.91 TB 64.3% Samsung 820 6.0% 253.99 GB 5.5% Hon Hai/Foxconn 241 1.8% 227.83 GB 4.9% Intel 518 3.8% 189.69 GB 4.1% Lite-On 143 1.0% 141.49 GB 3.1% Other 1586 11.6% 113.68 GB 2.5% Murata Manufacturing 466 3.4% 99.52 GB 2.1% Shenzhen Bopengfa... 2 <0.1 % 68.55 GB 1.5% Microsoft 118 0.9% 63.76 GB 1.4% LG Electronics 201 1.5% 48.97 GB 1.1% I iiis >ealail �as segit %v Meraki Dashboard. C hcl< ii>iwre to unsubscribe. Min/Average bps tnfOut EX.FORT EDIT F1€LP Bridge-AggregationI • t TS Redundant Internet Apr 5 2015 9:00 am - May 1 2015, 3:5.,9 am Zoom 1h 12h 2417.. ?00 0 INlbpc u: c 4 SO O Mbps 0 bps- 13 Apr 20 Apr 27 Apr. 4 May in Average Receive bps MIA QTSQC_CHASSIS - Bridge Aggregation9 = QTS Redundant Internet k', Average Receive bps MIA QTSQC_CHASSIS - Bridge Aggregation9 = QTS Redundant Internet Percertile 95 % 10 Min,Max Receive bps MIA _QTSDC_CHASSIS u Bridge-AggregaJonI QTS Redundant Internet in Average Transmit bps MIA _QTSDC_CHASSIS- Bridge-Aggragatiorl QTS Redundant Internet ( k Average Transmit bps MIA _QTSDC_CHASSIS- Bridge-Aggragatiorl QTS Redundant Internet Percentile 95 % Min,Max Transmit tips MIA_QTSDC_CHASSIS Bridge-Aggrogationi QTS Redundant In€eanel. Asl«r v., , n d t We completed 220 work orders, released the new data portal and the Open Budget application, released a new web app call Monroe OneView for residents and visitors, installed new public access terminals in all of the libraries, continued to rolled out new computers, continued to install new network switches, finished rewiring the Marathon Government Center, migrated additional users to the new storage in Miami, added new updates to Monroe County Web site, continued consolidation of HR databases, supported the new ADP solution, finalized the data with Socrata for the new financial expenditure portal, scheduled meetings with agenda automation vendors, moved more data into the SAN for Alchemy and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 598 Office visits: 350 New clients: 50 Field visits: 26 Benefits Delivery at Discharge: 5 Transportation program: Transportation calls: 364 Veterans transported: 194 Financial data: The financial data for the month of April totals $434,267.34 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS — MAY 2015 GROWTH MANAGEMENT REVENUE vs. EXPENSES: FY YEARS 2012, 2013, 2014 and Current FY 2015 Account Number Total Revenue FY'12 Total Revenue FY'13 Total Revenue FY'14 Total BUDGETED Revenue FY'15 Total Revenue FYTD as of March 2014 Total Revenue FYTD as of March 2015 REVENUE Administrative Engineering 001-000000-341921-SG $7,636 $4,125 $1,823 $0 $0 Boat ImprovementFund 157-347270-SP/347271-SP $674,826 $682,080 $616,645 $695,000 $252,777 $266,048 BuildingBook/Copy/etc. 180-369001-GM $8,283 $14,689 $32,432 $13,250 $13,152 $21,046 Building -Income from Permits/Applica 180-322005-SG $1,928,235 $2,303,328 $3,204,868 $2,905,636 $1,421,005 $1,578,118 Certificate of Competency/Contractor E 180-322103-SG $158,515 $22,665 $142,873 $22,000 $127,835 $8,050 Code Compliance 148-341916-SG/148-354001-SG $423,630 $488,442 $503,372 $465,000 $271,959 $294,317 EducationFees- Building 158-322005-SG $23,496 $45,799 $44,834 $0 $13,578 $14,315 EducationFees - Plan&Environ. 158-322006-SG $14,242 $15,634 $20,595 $0 $8,230 $27,220 EducationFees - Fire 158-322007-SG $0 $2,120 Environmental Mitigation 160-351400-SP $240,275 $128,478 $500,863 $100,000 $278,769 $142,517 Fire Marshal 148-341906-SG $18,188 $26,775 $33,191 $50,000 $12,272 $170,145 Flood Review (sub -account of Building180-322005-SG $0 $0 $0 $850 $340 Flood Variance 180-322005-SG $50 $0 $0 $0 Historic Preservation 148-341913-SG $800 $50 $100 $0 Impact Fees 130-131-132-133-134-135-136 $165,601 $0 $0 $146,768 $123,350 Conservation Land Purchase (ROGO Bi158-341905-SG $0 $12,697 $0 $6,349 Marine Resources 157-62613-343700-SP/157-00000 $1,300 $0 $2,678 $0 Planning Admin/Research/Copy/etc. 148-369001-GM $1,979 $896 $8,495 $0 $289 $317 Radon/DCA 180-341904-SG $23,780 $31,160 $42,803 $33,000 $18,585 $35,395 Recovery/DBPR 180-341908-SG $23,780 $31,099 $42,719 $33,000 $18,585 Wastewater 310-000000-325100-GM $561,067 $458,2181 $550,000 $54,941 $57,863 Zoni /ROGO/Environmental 148-341905-SG $425,308 $511,695 $898,6141 $665,000 $353,223 $751,400 Total $4,139,9241 $4,867,982 $6,567,8201 $5,531,886 $2,992,819 $3,498,909 EXPENSES Fund -Cost Center Total Actual Expenses FY12 Total Actual Expenses FY13 Total Actual Expenses FY14 Total BUDGETED Expenses FY15 Total Expenses FYTD as of February 2014 Total Expenses FYTD as of February 2015 Boating Improvement- County $ 157-62613 $248,216 $333,880 $398,489 $427,175 $117,562 $150,220 Boating Improvement- State $ 157-62520 $218,771 $238,377 $302,403 $246,374 $107,351 $137,935 Building Dept 180-52502 $2,208,997 $2,135,251 $2,296,431 $3,523,972 $1,022,402 $1,242,667 Building Dept Education 158-52501 $14,303 $28,152 $23,400 $18,674 $14,117 Environmental Resources Educ. 158-52503 $5,604 $6,035 $13,000 $4,044 $3,227 Code Compliance 148-60500 $1,045,479 $1,238,910 $1,268,750 $1,469,420 $583,576 $598,944 Comprehensive Plan 148-51000 $202,756 $127,921 $145,278 $270,000 $5,073 $64,771 Environmental Resources 148-52000 $355,116 $441,136 $544,610 $799,343 $211,834 $268,157 Environmental Restoration 160-52002 $120,893 $142,009 $152,936 $152,936 $68,845 $62,121 Geographic Info.(GIS) 148-50002 $172,4441 $170,288 $162,931 $211,734 $72,593 $78,329 Growth Mgmt. Admin. 148-50001 $434,698 $412,492 $431,933 $761,932 $160,094 $187,598 Planning148-50500 $1,182,900 $1,254,965 $1,158,362 $1,560,584 $499,783 $524,522 PlanningCommission 148-51500 $76,030 $73,875 $74,556 $81,964 $33,90'7 $27,086 Total $6,266,300 $6,589,011 $6,970,866 $9,541,834 $2,905,73 $$3,359,694 Difference (Revenue vs. Expense) 1 -$2,126,376 -$1,721,029 -$403,046 -$4,009,948 $87,083 $139,215 NOTE: Per Fee Resolution 387-2014 Sections 8 and 9, refunding of 35% permit fees for permits applied before 10/1/14 and issued between 10/1/14 and 12/31/14 with job values >=$5,000, have not been subtracted. However, 35% discounts to those permits issued in 2015 applied before 10/1/14 with job values >=$5,000 has been implemented and reflected in figures as of January 1, 2015. Does not nclude "Boat! rnprc�,ernentFund" Revenue. Office=IlArea=Lovjer Keys: MONROE COUNTY GROWTH MANAGEMENT Stock isand up to 7 mi ie bridge. Office=21Ar�a=Md&e Keys: Starts at Duck Keyto Fiesta Key Channei #5, REVENUE TAKEN IN BY OFFICE RECEIPT# Exci:udes-Marathon, Grass,,,Key, Ctyof Layton, siarnorada, and Lower Matecurnbe. Office=SlAre a=U p per Keys: Three Month -Yearly Comparison North ofTavernier Creek Bridge upto Ocean Reef. Dces nctnclude "Boat I mprwernent Fund" Revenue. 07HER=nonpermitfe s MONROE COUNTY GROWTH MANAGEMENT Office=IlArea=Lower Keys: Stock &andupto7 rniiebrildge REVENUE TAKEN IN BY PERMIT "WORK" LOCATION OH ice=2/Area=W u — Keys: Starts at Duck Key to Fiesta Key Channei#5, nomExcludes-Marathon,Grass,Key,CtycfLayton,�slanorada,and Three Moth - Yearly Cparison Lower Matecunbe. Offil e=31Area=UpperKeys: North of -aver n er Creek Bridge up tc Ocean Reef. BUILDING DEPARTMENT Does not mdude "Boat tlmprovement Fund"Revenue. Office-l/Area-L.—Keys: MONROE COUNTY GROWTH MANAGEMENT Stock Island up to 7 mfle bridge. Office-2/AreackKey oFies. BUILDING DEPARTMENT -JOB VALUATION OF ISSUED PERMITS Starts at Duck Keyto Fiesta Key Channelil3, Exdudes-Marathon. Grassy Key, Cty of Layton, tlslamorada, and LowerM t rumbe. BY PERMIT "WORK" LOCATION office 3/Area Upp Keys: 1Eor11o11-avernmr Creek Bridgeupto Ocean Reef. Comparison by office 27,500,000 25,000,000 22,500,000 20,000,000 17,500,000 15,000,000 12,500,000 10,000,000 7,500,000 5,000,000 2,500,000 0 Mar-2014 Mar-2015 IN Lower Keys $5,679,128.00 $6,823,274.00 Middle Keys $417,140.00 $551,724.00 Ocean Reef $537,887.00 Upper Keys _ $19,653,071.00 '... $4,270,656.00 TOTAL $25,749,339 $12,183,541 Growth Managment Building Department Total Job Value for Issued Building Permits by Fiscal Year $Z48.M $250,000,000M $200,000,000.00 ��,, $183,8M $180.6M $164. M $150,000,000.00 ~ ✓y % g � 139 6R 35\ 8 ,1, U M / f 1 5p lrff S t $100,000,000.00 $65,3M i $50I f 000,000l 0 f x I $ ............. �......, c.,r------------- ,r ....... FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FYTD 1.4-15 March Growth Managment Building Department Total Issued Building Permits by Final Year MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE Includes all Review ngfdnspecting Departments: Building, fire, Planning and Environmental Ai Lower Keys m Middle Keys 0 Ocean Reef E Upper Keys TOTAL ISSUED PERMITS PLAN REVIEWS INSPECTIONS 3,500 3,000 2,500 2,000 1,500 1,000 500 0 Mar-2014 Mar-2015 ISSUE Lower Keys 164 265 * Middle Keys 43 30 Ocean Reef 17 Upper Keys _ 215 170 TOTAL 422 482 Mar-2014 Mar-2015 PlanReviews 544 885 91 112 97 773 917 1,408 2,011 Mar-2014 Mar-2015 Inspections ... 957 1,336 192 183 1,268 1,812 2,417 3,331 Does not Endude "Boat Improvement Fund'' Revenue. Office=l/Area=Lca,—Keys: Stack Is I and up to 7 mi Ye bridge. Office=2{Area=M dddle Keys: Starts at Duck Key to Fiesta Key Channel #5, excl udes-Marathon, Grassy Key, City of Layton, Is Yamarada. and Louder Matecumbe. Office-3/Area-Upper Keys: North ofTavernier Creek Bridgeup to Ocean Reef. Do as not include"Boat Improvemen#Fund" Revenue. Office=1,1Area=Lov,,,erKeys: Stock Island up to 7 mile bridge. Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel&5, Exdudes-Marathon, Grassy Key,, Cty of Layton, lslamorada, and Lower Matecu hope. Off Ice=3LA rea=U p p e r Keys: North off-avemierCrook Bridge upto Ocean Reef. 450 400 ' 350 300 '? 250 ` r 200 150 100 ' 50 0 r' MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY BY PERMIT "WORK" LOCATION Comparison by Office ELECT XAM MECH PLUM ELECT :XAM AECH PLUM ELECT -XAM ECH PLUM ELECT :XAM ECH ; PLUM 6 8 3 8 Lower Lower ; Lower Lower Middl Middl Middl Middl ; Ocean Ocean Ocean Ocean Upper Upper Upper Upper Keys Keys Keys Keys e Keys e Keys e Keys e Keys Reef Reef Reef Reef Keys Keys Keys Keys Mar-2015 102 208 56 44 11 26 11 5 13 24 3 11 85 177 19 38 o Mar-2014 84 148 30 28� 13 23 8 10 ...�.�0.. 239 ___• 44 48 Dues not include"Boat Improvement Fund" Revenue. Offi-1,1Ar—Lower Keys: Stock Island up to 7 mile bridge. 11fice=ZWea=Middle Keys: Starts at Duck Keyto Fiesta Key Ghannelil5, Excludes -Marathon, Grassy Key, Cty of Layton, lslamorada, and LowerMatecumbe. Office=31Are" pper Keys: North off-avermerCreek Bridge up to Ocean Reef 1200 1000 800 600 400 200 MONROE COUNTYGROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY BY PERMIT "WORK" LOCATION Comparison by Office 0 -------------- --------------------------------- ----------------- ------- ----- ------- �' =------------------------------------------------------- ----------------- ------------------------------------------------ - ---------------- ------------- Buildin Electric Mecha Plumbi Buildin Electric Mecha Plumbi Buildin Electric Mecha Plumbi Buildin Electric Mecha Plumbi g nicalf L in g nical/L ng g nicalf L ng g nical�L ng P P P P Lower Lower Lower Lower Middle Middle Middle Middle Ocean Ocean Ocean Ocean Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Reef Reef Reef Reef Keys ...............m.,.................................................m Keys Keys Keys I Mar-2015 550 181 77 196 81 21 23 20 680 242 97 278 .......... it,Mar-2014 477 114 66 93 51 s 19 s 5 57 418 s 160 55 272 Does rp-l/A cludLowerKImprovement Fund Revenue. MONROE COUNTYGROWTH MANAGEMENT 6ffce liprea-L©tderKeys: 51ack Island upta 7 mile bridge. Ciffl—VArea-MiddleKeys: PLANNING AND ENVIRONMENTAL RESOURCES - INSPECTION ACTIVITY Starts at Duck Key to Flesta Key Channel75, ExcludesoerMatscumbeKey, CtyofLa,><an; lslemomde,and BY PERMIT "WORK" LOCATION Lower Matecumbe. Office=31Araa=Upper Kay,: Nonh ofTavernBer Creek Bridge up to Ocean Reef. Comparison by Office MARINE RESOURCES OFFICE Channel Marker Program: "gym3Z April 2014 $2,500.00 May $17,149.00 June $4,900.00 July $0.00 August $3,750.00 September $0.00 October $0.00 November $5,500.00 December $5,400.00 January 2015 $2,830.00 February $0.00 March $3,000.00 Total $45,029.00 Total annual costs for marker/buoy replacements for the past twelve month period were approximately 49% lower than the same timeframe in 2014 ($88,481.50). Derelict Vessel Program: April 2014 $13,894.00 May $2,867.00 June $15,279.00 July $2,500.00 August $11,175.00 September $8,535.00 October $15,386.00 November $34,659.00 December $23,368.00 January 2015 $22,093.00 February $5,850.00 March $0.00 Total $155,606.00 Derelict vessel removal costs for the past twelve month period were approximately 5% higher than the same timeframe in 2014 ($148,267). Vessel Pumpout Program: Pumpout numbers have risen steadily since the start of the program in January 2013, with monthly pumpout numbers exceeding the initial quota of 1300 per month in eleven of the past twelve months. Pumpout numbers in March also exceeded new quota of 1500 per month which goes into effect April 1, 2015. CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals New Cases 181 Inspections 1516 New Citations 11 2000 1800 1600 1400 1200 1000 800 600 400 200 0 ,+G; ti S�4� ° Safi UPPER KEYS NEW CASES 36 INSPECTIONS COMPLETED 279 SM 1 CITATIONS ISSUED 0 CEB 0 MIDDLE KEYS NEW CASES 59 INSPECTIONS COMPLETED 769 SM 16 CITATIONS ISSUED 11 CEB 5 LOWER KEYS NEW CASES 86 INSPECTIONS COMPLETED 468 SM CITATIONS ISSUED 0 CEB 0 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: -Comprehensive Planning & Current Planning -Environmental Resources -Marine Resources The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Marine Resources Office provides a variety of services focusing on protection of the marine environment, provision of maritime infrastructure, and the preservation of public water access. Does —I d. "verKeyprovemeniFund Revenue. MONROE COUNTY GROWTH MANAGEMENT Office=lfA Lever Keys: Stock island up to 7 mile bridge. Office=satDu kKpyeFles: PLANNING AND ENVIRONMENTAL RESOURCES - PLAN REVIEW ACTIVITY 5#'arts tDuck Keyt©F esta Key [hannel#s, Excludes Mer Mae cum eKey. [tyof Layton, 6slamorada, and BY PERMIT "WORK" LOCATION Lower Matecumhe. Office=3/Area=upper Keys: North of Tavernier reek Bridge up to Ocean Reef. Com parison by Office 180 160 140 120 100 80 60 40 20 0 BIO I PLAN I PRP I BIO PLAN I STORM I BIO PLAN PRP SR-B10 STORM Lower Lower Lower Middle Middle Middle Upper Upper Upper Upper Upper Feb-2015 91 ( 65 315 1 11 7 1 164 s89i 7 1 i 7 Lower & Middle Keys permits are typically reviewed in the Marathon office. Does not include "BoK V,: ovemen#Fund" Revenue. MONROE COUNTYGROWTH MANAGEMENT Office=l/Rrea=Lowr eKeys: stock Island upio7 mile badge. Office=2rArea MidiieKeys: PLANNING AND ENVIRONMENTAL RESOURCES - INSPECTION ACTIVITY: Starts a#Duck Key to Fies#a Key Fhannel7?5. Excludes-MaraMat.Grassy umbeKey.Cfy ofLayton, lslamorada,and BY PERMIT "WORK" LOCATION Loy+�erMafecumhe. Offe-3/Are-Upper Keys: North ofTavernier Creek Bridge upio Ocean Reef. Comparison by Office Lower & Middle Keys permits are typically reviewed in the Marathon office. Planning & Environmental Resources 2015 Mar Applications Planning & Environmental Resources 2014 Mar Applications 5- 0 -� I H , , F 7 .. 7 r � T—, �� I . � , 0 2014 liar LO ° 0a °�� UC 1 as M 0 Cc�°° �_ >U U V) V E � LO ��, X� �7_ ��, 2LL _, lanning & Environmental Resources Applications (A-P) Plats NROGO Minor Conditional Use Major Conditional Use Legal Settlements LDRD 2015 Mar Historic Preservation 2015 ]an Environmental Resources Development Agreements Appeals & Settlements # of applications 37 ■ Environmental Resources Applications (P-Z) 1 TM 38 -Nianning & Environmental Resources Application Type Distribution • Alcoholic Beverage • Appeals &Settlements inDeve|opmerkAgreements M Environmental Resources VAFQJK8Amendments Historic Preservation �LQRD IN Legal Settlements I(INLUDAmendments * Major Conditional Use * Minor Conditional Use um�NR050 * Plats *Pre-App � Public Assembly Road Abandonment (111R050 Shoreline Approvals �TDR �Temmp[onst Staging Text Amendments Tier Amendment Time Extensions �TRE nmmVariance �Variance Dock (Long) «^Variance P[ 39 1 1N' 71 sh_ Fs rl t, ss ss t s a \1 t s j s 1 s t s 7s t t �M m 0 got a Iwo 3 y 1 0 Iwo cr r (!i a 0' i \ lit 1 7 7 CD C p a• p a c i 7 e m a n a �) w cx �+ a w �+ D (D A" a o D 3 n n n x D o m ro + a Ln >m v aUl r)o 5334 o r ro rt a- a® y qq a �< fD M fD � N < DJ N 0) rt (D a rt D w rt a a w Planning & Environmental Resources Year and 3-month Comparison of Total Applications 0 10 20 30 40 50 60 70 # of applications GIS OFFICE GIS Projects - Data/Map Requests/Technical/Programming - Monroe County Parks — Physical Addressing — IT -Jorge Swaby — Gabe Price - Ocean Reef Office — Wall Maps — Rey Ortiz - CFSD LUD — Mapping - Planning - Significant Constraints - Mapping/Analysis — Planning — TPL - LMS Mapping — Jose Tezanos — AECOM — Shubha Shrivastava - Big Pine Key — Tier Amendment — Seahorse Mobile Home Park - Environmental - Derelict Vessels — Mapping/Editing — Marine Resources - Elevation Certificates — Mapping — Planning — Lori Lehr - Rockland Key — Noise Contours/Mapping - Planning - Affordable Housing — Parcel List/Mapping — Tiffany Stankiewicz - Elevation Certificates — Mapping (in progress) - Aerial Map Book scanning (' 89 & `69 aerials) GIS Addressing - 41 New physical address assignments [iN