Item N05BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 20, 2015 Division: County Administrator
Bulk Item: Yes X No _ Department: Sustainability /Projects
Staff Contact /Phone #: Rhonda Haag, 453-8774
AGENDA ITEM WORDING: Approval of Amendment No. 3 to the contract with AMEC Foster Wheeler
Environment and Infrastructure, Inc. for the Engineering Design, Permitting, Field Assessments, Project
Management and Engineering Support Services for the Canal Demonstration Projects to extend the contract
expiration date from June 30, 2015 to December 31, 2015 at no additional cost to the County.
ITEM BACKGROUND: Work under the contract has been ongoing and the three largest canal demonstration
projects are successfully underway. The schedule for the remaining authorized demonstration projects
consisting of weed gates and culverts was intentionally delayed so as not to hinder progress an the largest
projects. An extension of time is requested to allow AMEC time to perform all the tasks in the current contract,
which includes on -site Construction Engineering Inspection services at the demonstration projects.
Note that the Eden Pines "pumping project' is not included in this request for time, nor was it included in the
authorized engineering design of the demonstration projects. Coordination is still underway with the
homeowners, the USFWS Refuge, and the Canal Advisory Team to determine the most appropriate conceptual
design for that project. A future amendment for time and funds is anticipated.
The total contract value remains unchanged at $655,639.78.
PREVIOUS RELEVANT BOCC ACTION:
• 12-11-13: Approval to advertise an RFQ for the design and permitting of the canal demo projects.
• 02-19-14: Approval to negotiate a contract for the design and permitting of the canal demo projects.
• 05-21-14: Approval of contract with AMEC for design, permitting, field assessment tasks including
bathymetric surveys, mangrove assessment, tidal studies for hydraulic modeling and geotechnical studies;
project management and engineering support during construction for six (6) of the seven (7) demonstration
canals in unincorporated Monroe County. The Eden Pines "Pumping" project was not yet included,
• 9-17-14: Approval of a Grant Agreement S-0723 from the Florida Department of Environmental Protection
(FDEP) for funding of services for engineering construction support services and the installation of a
culvert on Canal #472 Geiger Key that is the 3rd ranked canal demonstration project in the Canal
Management Master Plan for culvert installation. The project will be funded up to $100,000 in funds
provided by FDEP, the County will fund the remainder.
• 9-17-14: Approval of Amendment No 1 to provide additional services related to engineering support during
construction for the 3rd ranked culvert demonstration project at Canal #472 Geiger Key as funded under
DEP grant S-0723.
• 2-18-15: Approval of Amendment No. 2 to change the company name from AMEC Environment &
Infrastructure, Inc. to Amec Foster Wheeler Environment & Infrastructure, Inc. and add the subcontractor
`Davis Environmental Solutions'.
BOCC Actions related to other related Canal Items:
1. 03-21-12: Approval and authorization of a Grant from FDEP to fund Phase I of the Canal Management
Master Plan and also authorized execution of a task order with AMEC under the on -call professional
engineering services contract to develop Phase 1.
7. 06-20-12: Approval of the grant application submitted to EPA, which requested $100,000 in grant funds
and specified a $10,000 match of in -kind services.
3. 09-19-12: Approval of a $100,000 EPA grant that funded Phase 2 of the Canal Master Plan.
4. 11-20-12: Approval of a Task Order with AMEC Environmental & Infrastructure, Inc. under the on -call
professional engineering services contract to develop Ph. 2 of a county -wide Canal Improvements Master
Plan.
5. 02-20-13: Approval of a FDEP Grant S0640 providing $100,000 of funding of work to perform bathymetric
surveys and also approved a $100,000 Task Order with AMEC to perform the bathymetric work.
6. 03-20-13: Approval of $5 million for the canal restoration demonstration projects.
7. 05-15-13: Approval of a $37,725 contract with AMEC to select the demonstration projects, as a result of a
request for quotes.
8. 08- 21-13: Provided direction on the selection process for use in selecting the top 15 canal restoration
projects and the final 5 demonstration projects.
9. 09-17-13: Approval of a time extension to the AMEC contract for selection of the demo projects.
10. 10-16-13: Approval of the top 15 canals, selection of 6 canals for the demonstration projects, and a 90 day
limitation on the homeowner approval period.
11. 12-11-13: Approval of the 71' demonstration canal.
CONTRACTICONTRACT CHANGES: Six month extension of time and revised deliverable and task
schedule.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: I 0.00 INDIRECT COST: BUDGETED: Yes X No
(This Extension) w
DIFFERENTML OF LOCAL PREFERENCE: NIA
COST TO COUNTY: 0.00 .SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
i No
T PER MONTH Year
AMOZ�asing
APPROVED BY: County Atty
tom'
O f Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM* CAD #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: AMEC
CONTRACT SUMMARY
Contract #A-3
Effective Date:
Expiration Date:
May 20, 2015
Contract Purpose/Description:
This Amendment No. 3 shall authorize an extension of the expiration date for the
Engineering Design and Permitting Services for the Canal Demonstration Projects
contract from June 30, 2015 to December 31, 2015 at no cost to the Countv
Contract Manager: Rhonda Haag 8774 CAD M.S. #26
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 5/20/15
Deadline: 5/5/15
CONTRACT COSTS
Total Dollar Value of Contract: $ A3 - $0 Current Year Portion: $
Contract:
655,639.78
Budgeted? Yes® No ❑ Account Codes: 3Q4-23000-560630-PE1302-530340
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $0 /yr For: NIA
j (Not included in dollar value above) rPo mn;nfwnnnro „♦;I::dr ....:►..� __i_�__ _._ .
Date In
Division Director
CONTRACT REVIEW
Changes
Needed
Yes❑ -
Risk Management `"°° Yes❑
O.M.B./Purchasin
g Yes ❑
County Attorney 5I Yes❑
Comments:
Reviewer
Date Out
AMENDMENT NO.3
TO THE CONTRACT
FOR
ENGINEERING, DESIGN AND PERMITTING SERVICES
FOR THE
CANAL DEMONSTRATION PROJECTS
THIS AMENDMENT NO, 3, dated May 20, 2015, is entered :into between the County and
the CONSULTANT, to the Contract For Engineering, Design And Permitting Services.
dated the 21" day of May, 2014, as amended February 18, 2015 and September 17, 2013,
between Monroe County Board of County Commissioners, "COUNTY," and AMEC
Foster Wheeler Environment & Infrastructure, Inc., "CONSULTANT".
W riNNESSETH:
WHEREAS, much work has been performed under the Contract and the three largest
projects are underway, and
WHEREAS, a no cost six .month time extension is required. to allow time to complete the
design and construction adrninistration of the remaining authorized projects; and
WHEREAS, the amount of the CONTRACT remains unchanged.
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
1. Article 2.1.2 is hereby DELETED and REPLACED with the following:
?A.2 This CONTRACT is effective on the 21" day of May, 2014 and shall extend
through December 31, 2015. The CONSULTANT shall provide the deliverables as
specified in Exhibit A 3 "Revised Deliverable Schedule" and shall submit invoices
following Exhibit B 'Schedule of Values".
2. The total contract value between CONSULTANT and County remains unchanged at
$655,639.78.
{REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK
Page I of Amendment No. 3
IN WITNESS WHEREOF, each party caused this AMENDMENT NO.3 to be executed
by its duly authorized representative on the day and year first above written.
(SEAL)
Attest: CLERK
By
Deputy Clerk
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
0
Mayor/Chairman
AMEC FOSTER WHEELER
ENVIRONyIENT &
lice: --I-f
Date:
STATE OF FLO I A _
COUNTY OF � /O,i jQ?CI1Pl��
On this �—/ day o . % 20�efore me ,the undersigned notary public,
Personally appeared -Pit" , known to me to be the
Person whose name subscribed above or who produced
As identification, and acknowledged that he/she is the person who executed the
above Amendment #3 to Engineering and Design agreement with Monroe County
for the purposes therein contained. MONROE COUNTY ATTORNEY
AP ROB ED AS TO FO
't
Not lic NATILEENE W. CASSL
4 ' /4 ASSISTANT COUNTY ATTORNEY
( Date---. r ,
Print Name
My commission expires: . a 2- 0/r,Seal
� ;.'..'•.., MAGGIE PROENZA KANAXIS
• �: Notary Public - Slate o1 Florida
• •: My COMM. Expires Mar 20, 2019
`y+ Commlasion * FF 179176
"'rRld� • 8onded through National Notary Assn.
Page 2 of Amendment No. 3
Exhibit A-3 Revised Deliverable Schedule
Page 3 of Amendment No. 3
EXHIBIT A-3
AMEC's SCOPE of SERVICES — Schedule Revision 4-28-15
AMEC Environmental & Infrastructure, Inc. (AMEC) will provide the following scope of professional
services for the specified costs related to performing additional assessment, design, permitting, and
engineering support during construction at six (6) of the seven (7) canals selected for funding in the Monroe
County Canal Restoration Demonstration Program. The scope and cost estimate for the seventh
demonstration canal (#278 Eden Pines) is not included due to recent access issues that are requiring a
redesign of the conceptual plan for the restoration. After completion and homeowner acceptance of the
revised conceptual design, AMEC will submit an amendment to complete the final design, permitting and
engineering support during construction at the #278 canal. Table 1 shows the list of the currently selected
canals and proposed restorations. The costs presented in this proposal are based upon AMEC's ability to
complete the tasks for all six (6) canals concurrently. If this cannot be done additional funds will be required.
This document provides the detailed scope and cost estimate for the engineering and other support
services required to complete final designs and obtain permits for six (6) identified canal restorations
included in the Monroe County demonstration program for canal water quality improvements (refer to Table
1). The objectives of the scope of work for six (6) of the canals are to:
(1) Obtain any additional assessment field data required for the designs;
(2) Complete preliminary, 60%, and 100% Construction Documents;
(3) Prepare permit packages for state, federal, and local permit applications at the completion of
final design plans;
(4) Complete construction technical specifications and engineer's probable construction cost
estimates; and
(5) Provide engineering support services during the construction.
A scope of work for each of the six (6) canals restorations is provided in detail in the following pages.
TABLE 1
IDENTIFIED CANALS SELECTED FOR INCLUSION IN THE MONROE COUNTY DEMONSTRATION PROJECT
PROGRAM
WEED BARRIER
ORGANIC
REMOVAL
CULVERT
INSTALLATION
PUMPING
BACKFILLING
#266 Big Pine
#266 Big Pine
#469 Geiger
#278'Big Pine
#29 Key Largo
Doctor's Arm
Doctor's Arm
Boca Chica
Eden Pines
Sexton Cove
Subdivision
Subdivision
Ocean Shores
Colony
Estates
between Witters
between Witters
Subdivision
Subdivision "
Subdivision
and Bailey Lanes
and Bailey Lanes
between Boca
Pine Ave
between Bunting
Chica Road and
and Pigeon Drives
(one canal two
Jay Lane
(Not included in
restorations)
this scope and
co
#287 Big Pine
#290 Big Pine
#277 Big Pine
Atlantic Estates
between Avenue I
Tropical Bay
Subdivision
and Avenue J
Subdivision
between Hollerich
between Watson
and Atlantis
Blvd and Sunrise
Drives
Drive
COST ESTIMATE
Detailed cost spreadsheets have been prepared for each canal restoration. There are seven (7) tasks for
each canal as well as an overall project management budget included for managing the six (6) restoration
projects. The cost spreadsheets are included in the following attachments with each canal scope and
provide task detail related to assessment, design, permitting, bid support and engineering services during
construction. A summary of the total estimated costs by canal as well as totals by task for all six (6) canals
is presented in Table 2.
K
Table 2
AMEC PROFESSIONAL SERVICES SCOPE OF WORK RELATED TO THE DEMONSTRATION CANALS
Task #
Canal #266
Canal #287
Canal #290
Canal #469
Canal #277
Canal #29
Total all Six
Weed
Weed
Organic
Culvert
Culvert
Backfilling
Canals
Barrier and
Barrier
Removal
Organic
Removal
1. Additional Assessment,
Geotechnical, Conditions
Survey and Surveying
$32,973.15
$15,344.05
$27,787.30
$28,452.65
$35,172.05
$28,368.15
$167,597.35
2. Preliminary Design
$10,634.00
$6,712.00
$11,752.00
$6,144.00
$7,308.00
$8,386.00
$50,936.00
3. Permitting
$11,317.10
$10,629.10
$11,317.10
$10,629.10
$10,828.10
$10,629.10
$66,349.60
4. 60% Construction
Drawings
$10,484.00
$4,400.00
$10,152.00
$6,070.00
$6,598.00
$5,828.00
$43,532.00
5. 100% Construction
Documents
$6,466.00
$4,258.00
$6,190.00
$5,518.00
$6,064.00
$7,158.00
$35,654.00
6. Bid Support
$6,020.80
$6,020.80
$6,020.80
$6,020.80
$6,020.80
$6,020.80
$36,124.80
7. Construction
Administration and
$43,489.20
$7,052.60
$23,848.20
$14,199.40
$20,847.80
$60,819.83
$170,257.03
Inspections
Project Management
$64,480.00
Total Per Canal
$121,384.25
$64,416.65
$96,567.40
$77,033.95
$92,838.75
$127,209.88
$633,930.78
Estimated Construction
Cost
$700,000.00
$25,000.00
$600,000.00
$130,000.00
$200,000.00
$1,300,000.00
$2,955,000.00
AMEC Scope of Services
Related to Canal Restoration Demonstration Design, Permit and
Engineering Support During Construction
CANAL #266
BIG PINE KEY DOCTORS ARM SUBDIVISION
WEED BARRIER AND ORGANIC REMOVAL RESTORATIONS
BACKGROUND
The scope of work developed for completing the restoration design for Canal #266, located in
Doctors Arm, Big Pine Key, is based upon previously collected information which is summarized on
the information sheet and conceptual design provided (attached). These documents are part of the
report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements;
dated November 8, 2013.
DETAILED SCOPE OF WORK
The scope of work is broken down into the following tasks:
• Additional data collection including bathymetric and planimetric surveys, sediment sample
collection, dewatering design bench scale testing, and mangrove surveys, as required to
complete the design and permitting of the proposed restoration
• Preliminary Design — 30% Documents
• Permitting
• 60% Construction Documents
• 100% Construction Documents with
• Bid Support
• Construction Support Services and Engineering During Construction
Task 1: Additional Data Collection/Processing
The first task is the collection of additional data that will be needed to finalize the design for both
installation of weed barrier and organic removal from the canal bottom at Canal #266. AMEC-shall
schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the
locations of the equipment involved with the restorations including staging areas, and obtain any
additional input from the homeowners that might affect the final designs. AMEC shall coordinate the
site visit with County staff. During the site visits the locations and specifics of additional- data
collection, such as survey limits, will be verified.
AEMC will complete an existing conditions survey of the staging areas and equipment locations,
seawalls, and other dock features of all properties located within the project limits. This will be
performed by boat and foot and will consist of photo documentation and completion of a checklist
detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A
general engineering site evaluation will also be performed to denote other applicable site conditions
such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition,
access issues, etc.
AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance
with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual
and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands,
including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method
(UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid
Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct
and indirect impacts as well as to determine the appropriate compensatory mitigation, if any.
5
Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps,
and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and
streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation
includes on -site determination, marking in the field with a handheld GPS unit (sub -meter accuracy),
and flagging of the aerial extent of each wetland (if any).
Note: Florida International University (FIU) staff will perform the benthic and threatened and
endangered species surveys required for the permit applications as part of their baseline
canal characterization being performed under an existing EPA grant. AMEC will obtain FIU's
survey data and incorporate the information into an ecological evaluation report required for permit
submittal.
AMEC will obtain bathymetric and planimetric data for the canal area within the footprint of the
proposed restoration as well as immediately surrounding structures within the project boundary.
These will include the location at the canal mouth where the weed barrier is proposed and the
proposed area for the electrical service drop and blower. The bathymetric survey will be carried out
utilizing a survey -grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop an
adjustable height rod. This apparatus will be used in a boat to traverse the canal area as best as
possible to establish a grid of canal bottom elevations sufficient to develop a digital elevation model.
The thickness of soft sediment will be determined in addition to top of hard rock. The planimetric
data will be acquired in the area of the proposed blower location and will detail the existing utilities,
private property, and any other significant structure within the immediate area. Bathymetric maps
will be prepared for design and permitting of the project. The survey and all subsequent work will be
relative to the North American Datum of 1983/2007 Adjustment (NAD83/07) and the North American
Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS).and/or Florida .
Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. All
surveying and mapping services associated with this assignment will conform with the applicable
requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida
Administrative Rule Chapter 5J-17, Minimum Technical Standards, pursuant to Chapter 472, Florida
Statutes.
Review of the existing sediment characterization data collected under DEP Grant S0769, has
identified that additional bench scale polymer testing and a Geotube Dewatering Test are needed
for designing the organic removal dewatering system. Additional sediment and canal water will
need to be collected for this testing. AMEC will collect approximately six (6) soil cores to obtain the
necessary 10 gallons of sediment. Additionally AMEC will collect 20 gallons of canal water. Both
sediment and water will be shipped to WaterSolve LLC in Michigan for testing. An acute and chronic
toxicity test of the bench scale dewatering effluent will also be performed by AMEC's Gainesville
Toxicology Laboratory.
AMEC will attempt to gain approval for land disposal within the Keys for the removed organic
material. At this time, it is not known what additional field assessment tasks will be required to obtain
approval for the disposal.
Task 1 Deliverables:
• Engineering Site Reconnaissance Summary
• Baseline Conditions Survey
• Technical memorandum with the attachments of the bathymetric survey and Geotube
Dewatering Test results
• Ecological evaluation report.
Task 1 Budget: $ 32,973.15
Task 1 Completion Date: Not later than August 2015
Task 2: Preliminary Design - 30% Documents
AMEC will review the existing conceptual designs along with the newly obtained additional
assessment data and examine each design alternative in further detail and modify as needed to
achieve the best possible result. AMEC will prepare preliminary design plans and technical
specifications for the project. The preliminary design plans will include an existing site plan, proposed
site plan, proposed grading plans, erosion and sediment control plans, and construction details. The
preliminary design plan will be submitted to Monroe County at the conclusion of this task for final
review and approval. County review time is not included in the project schedules.
Task 2 Deliverables:
• Preliminary design plans that including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans, and
e. construction details.
Task 2 Budget: $ 10,634.00
Task 2 Completion Date: Not later than August 2015
Task 3: Permitting
AMEC will obtain permits from the required regulatory agencies for the proposed weed barrier and
organic removal restorations. The identified list of permits is shown below:
Environmental Resource Permit — SFWMD consultation with FWC
Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS
FKNMS Permit — NOAA FKNMS
DEP — Mangrove trimming, if required.
AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application
meeting will be set up with the designated permitting representatives to identify permitting
requirements and agency concerns. Following site investigations, a follow up pre -application
meeting may be required to discuss any potential impacts to natural resource and any avoidance,
minimization and mitigation requirements. The follow up pre -application meetings may include site
visits with the regulatory agency representatives. Once a clear path forward on required consultation
7
and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit
(ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries
Permit application will be completed along with any supporting documents (Endangered Species Act
Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit
application fees are included in the costing for this scope of work.
If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate
mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation
credits are not included in the cost estimate as it is unknown at this time what will be required.
Once permit applications are submitted, the agencies will have the opportunity to prepare a Request
for Additional Information (RAI). AMEC will prepare responses to the RAls.
The scope of work for the permitting includes only non -sovereign submerged lands located within
the project footprints.
Task 3 Deliverables:
• Meeting minutes of the pre -application communications
• Completed permit applications.
Task 3 Budget: $ 11,317.10
Task 3 Completion Date: Not later than September 2015
Task 4: 60% Construction Documents
Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal.
The Construction Documents will include each of the following components:
• Survey — AMEC's licensed surveyor's bathymetric and planimetric surreys.
• Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and
relocations, if necessary. r d
• Specifications — Technical specifications for the project, utilizing County Standards where
applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or
developed specifically for this project application if necessary.
• Schedules — AMEC will prepare a detailed construction schedule, working closely with the
County, the homeowners and other stakeholders to phase, sequence and complete
construction while considering the constraints and limitations.
• Estimate of Construction Cost - The cost for the canal restoration will be refined throughout
the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and
submitted with the 60% construction documents.
As part of the 60% design effort, AMEC will design a sediment removal, dewatering system and
disposal plan for the removal of organics.
60% design plans and specifications will be submitted to Monroe County for review and comment.
County times are not included in the project schedules. County review time is not included in the
project schedules. Comments received will be addressed and resolved to the satisfaction of the
County as soon as practicable so as to not delay future design. Open communication with the
homeowners will be maintained throughout the design process.
Task 4 Deliverables:
60% design plans for the proposed restoration including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. construction schedule
g. Engineer's Opinion of Probable Cost.
Task 4 Budget: $10,484.00
Task 4 Completion Date: Not later than September 2015
Task 5: 100% Construction Documents Completion Submittal
Upon acceptance by the County of the 60% construction documents and comments from permitting
agency reviewers, the AMEC Team will develop the 100% construction documents for the project.
Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing
communication with County staff and stakeholders to resolve any outstanding issues or questions
and address concerns during the final design development. The final design plans will include an, a=
existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans,
cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and
models as required in response to regulatory comments.
Comments received from Monroe County will be addressed and resolved prior to the final submittal
of the 100% construction documents and design specifications. Once the final designs are approved
an Operation and Maintenance Plan will be prepared for the project site.
Task 5 Deliverables:
• 100% Construction Documents for the proposed restoration including:
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. specifications
g. construction cost estimate, and
h. Operation and Maintenance Plan.
9
Task 5 Budget: $ 6,466.00
Task 5 Completion Date: Not later than September 2015
The ACOE permitting may require extension of this date.
Task 6: Bid Support
Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be
bidding out the construction of the restoration, with the bid phase. AMEC will provide the following
services to assist Monroe County with the bidding of the construction of the restoration:
• Review of the Bid Package prepared by Monroe County which will include the 100%
Construction documents completed by AMEC
• Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation
of Addenda, including making revisions to the Bidding Documents, as required.
• Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting
minutes.
• Conduct a Responsibility Review of the Apparent Low Bidder in accordance with
requirements.
• Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of
the Project, if required.
Task 6 Deliverables:
• Comments on Bid Package
• RFI responses
• Pre -bid meeting notes
• Comments on review of bids
• Pre -award conference meeting minutes.
Task 6 Budget: $ 6,020.80
Task 6 Completion Date: Not later than October 2016
Task 7: Construction Support Services and Engineering During Construction
The AMEC Team will conduct the following activities:
• Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the
meeting minutes.
• Requests for Information: Review Contractor RFI's and respond as required to clarify the
Contract Documents, including providing revised drawings or specifications if needed. In
general, response time for RFI's shall average seven (7) days. Complex issues, or those
requiring review by more than one design discipline may require additional time. Where
possible, the design team will expedite its review.
• Submittals: Review contractor submittals (schedules, samples, product data, shop drawings,
installation drawings, etc.) and provide review comments for same. In general, response time
for submittals shall average fourteen (14) days. Complex submittals or submittals requiring
review by more than one design discipline may require additional time. Where possible,
design team will expedite its review.
• Change Orders: Assist in the evaluation and preparation of contractor change orders.
10
Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the
Contractor's punch lists for substantial and final completion. When all items are complete in
accordance with the Contract Documents, issue a report indicating final acceptance of same.
Design Team will also verify that the Contractor has submitted all required close-out
documentation prior to authorizing approval of final payment to Contractor.
Consult with Owner: Provide consultation and advice to County regarding the Contractor's
performance of the Contract. Liaise with the County, homeowners, and other stakeholders
as necessary to administer the construction contract.
Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing
contractors activities, equipment, maintenance of traffic and environmental compliance.
The costs for daily site inspections (up to 8 hours per day) and construction administration are based
upon the number of construction days. For this proposal the number of field construction days is
based upon the conceptual design cost estimates previously completed for Monroe County which
for the weed barrier installation and organic removal is estimated at 44 days. After completion
of the 100% construction documents and final construction schedule, the number of construction
days may change.
Task 7 Deliverables:
• Daily work reports
• Meeting minutes
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Pre -construction, Progress and Final Photographs (Electronic Files)
Task 7 Budget: $ 43,489.20
Task 7 Completion Date: Duration of 44 constructions days; 66 calendar days based upon 5 day
work weeks after initiation of construction. Not later than December 2016.
TOTAL PROJECT BUDGET CANAL #266
A detailed cost spreadsheet is attached. The costs are based upon completing the #266 weed barrier
installation and organic removal restoration independently of the other six (6) restorations in case of
a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration
will be able to proceed on its own schedule.
PROJECT TOTAL: $ 121,384.25
11
BACKGROUND
12
COST ESTIMATE SPREADSHEET
13
CANAL #287
BIG PINE KEY Atlantic Estates Subdivision
WEED BARRIER RESTORATION
14
BACKGROUND
The scope of work developed for completing the restoration design for Canal #287, located in Atlantic
Estates Subdivision, Big Pine Key, is based upon previously collected information which is
summarized on the information sheet and conceptual design (attached). These documents are part
of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality
Improvements; dated November 8, 2013.
DETAILED SCOPE OF WORK
The scope of work is broken down into the following tasks:
• Additional data collection including bathymetric and planimetric data surveys, and
mangrove surveys, as required to complete the design and permitting of the proposed
restoration
• Preliminary Design — 30% Documents
• Permitting
• 60% Construction Documents
100% Construction Documents with
• Bid Support
• Construction Support Services and Engineering During Construction
Task 1: Additional Data Collection/Processing
The first task is the collection of additional data that will be needed to finalize the design for a weed
barrier installation at Canal #287. AMEC shall schedule a site visit to meet with -homeowners to ..
discuss the conceptual designs, confirm the locations of the equipment involved with the restorations
including staging areas, and obtain any additional input from the homeowners that might affect the
final designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations
and specifics of additional data collection, such as survey limits, will be verified.
AEMC will complete an existing conditions survey of the staging areas and equipment locations,
seawalls, and other dock features of all properties located within the project limits. This will be
performed by boat and foot and will consist of photo documentation and completion of a checklist
detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A
general engineering site evaluation will also be performed to denote other applicable site conditions
such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition,
access issues, etc.
AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance
with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual
and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands,
including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method
(UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid
Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct
and indirect impacts as well as to determine the appropriate compensatory mitigation, if any.
15
Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps,
and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and
streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation
includes on -site determination, marking in the field with a handheld GPS unit (sub -meter accuracy),
and flagging of the aerial extent of each wetland (if any).
Note: Florida International University (FIU) staff will perform the benthic and threatened and
endangered species surveys required for the permit applications as part of their baseline
canal characterization being performed under an existing EPA grant AMEC will obtain FIU's
survey data and incorporate the information into an ecological evaluation report required for permit
submittal.
AMEC will obtain bathymetric and planimetric data for the canal area within the footprint of the
restoration as well as immediately surrounding structures within the project boundary. These will
include the location at the canal mouth where the weed barrier is proposed and the proposed area
for the electrical service drop and blower. A grid of canal bottom elevations will be collected at the
proposed air curtain location sufficient to develop a digital elevation model. The thickness of soft
sediment will be determined by probing to refusal. The planimetric data will be acquired in the area
of the proposed blower location and will detail the existing utilities, private property, and any other
significant structure within the immediate area.
The bathymetric survey will be carried out utilizing a survey -grade GPS unit operating in Real Time
Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat
to traverse the canal area as best as possible to establish a grid of canal bottom elevations sufficient
to develop cl�digital elevation model. The thickness of soft sediment will be determined in addition to
top of hard rock. The planimetric data will be acquired in the area of the proposed blower location
and will detail the existing utilities, private property, and any other significant structure within the
immediate area. Bathymetric maps will be prepared for design and permitting of the project. The
survey and all subsequent work will be relative to the North American Datum of 1983/2007
Adjustment (NAD83/07) and the North American Vertical Datum of 1988 (NAVD80) based on nearby
National Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and
vertical geodetic control monuments. All surveying and mapping services associated with this
assignment will conform with the applicable requirements of the Department's Bureau of Survey and
Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17, Minimum Technical
Standards, pursuant to Chapter 472, Florida Statutes.
Task 1 Deliverables:
• Engineering Site Reconnaissance Summary
• Baseline Conditions Survey
• Technical memorandum with the attachments of the bathymetric and planimetric surveys
• Ecological evaluation report.
Task 1 Budget: $ 16,344.06
Task 1 Completion Date: Not later than August 2016
16
Task 2: Preliminary Design - 30% Documents
AMEC will review the existing conceptual designs along with the newly obtained additional
assessment data and examine each design alternative in further detail and modify as needed to
achieve the best possible result. AMEC will prepare preliminary design plans and technical
specifications for the project. The preliminary design plans will include an existing site plan, proposed
site plan, proposed grading plans, erosion and sediment control plans, and construction details. The
preliminary design plan will be submitted to Monroe County at the conclusion of this task for final
review and approval.
Task 2 Deliverables:
• Preliminary design plans that including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans, and
e. construction details.
Task 2 Budget: $ 6,712.00
Task 2 Completion Date: Not later than August 2016
Task 3: Permitting
AMEC will obtain permits from the required regulatory agencies for the proposed weed barrier
installation restoration. The identified list of permits is shown below:
Environmental Resource Permit — SFWMD consultation with FWC
Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS
FKNMS Permit — NOAA FKNMS
DEP — Mangrove trimming, if required.
AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application
meeting will be set up with the designated permitting representatives to identify permitting
requirements and agency concerns. Following site investigations, a follow up pre -application
meeting may be required to discuss any potential impacts to natural resource and any avoidance,
minimization and mitigation requirements. The follow up pre -application meetings may include site
visits with the regulatory agency representatives. Once a clear path forward on required consultation
and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit
(ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries
Permit application will be completed along with any supporting documents (Endangered Species Act
Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit
application fees are included in the costing for this scope of work.
If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate
mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation
credits are not included in the cost estimate as it is unknown at this time what will be required.
Once permit applications are submitted, the agencies will have the opportunity to prepare a Request
for Additional Information (RAI). AMEC will prepare responses to the RAls.
17
The scope of work for the permitting includes only non -sovereign submerged lands located within
the project footprints.
Task 3 Deliverables:
• Meeting minutes of the pre -application communications
• Completed permit applications.
Task 3 Budget: $ 10,629.10
Task 3 Completion Date: Not later than September 2015
Task 4: 60% Construction Documents
Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal.
The Construction Documents will include each of the following components:
• Survey — AMEC's licensed surveyor's bathymetric and planimetric surveys.
• Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and
relocations, if necessary.
• Specifications — Technical specifications for the project, utilizing County Standards where
applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or
developed specifically for this project application if necessary.
• Schedules — AMEC will prepare a detailed construction schedule, working closely with the
County, the homeowners and other stakeholders to phase, sequence and complete
construction while considering the constraints and limitations.
• Estimate of Construction Cost - The cost for the canal restoration will be refined throughout
the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and
submitted with the 60% construction documents.
60% design plans and specifications will be submitted to Monroe County for review and comment.
Comments received will be addressed and resolved to the satisfaction of the County as soon as
practicable so as to not delay future design. Open communication with the homeowners will be
maintained throughout the design process.
Task 4 Deliverables:
1. 60% design plans for the proposed restoration including:
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. construction schedule
g. Engineer's Opinion of Probable Cost.
Task 4 Budget: $ 4,400.00
Task 4 Completion Date: Not later than September 2016
18
Task 5: 100% Construction Documents Completion Submittal
Upon acceptance by the County of the 60% construction documents and comments from permitting
agency reviewers, the AMEC Team will develop the 100% construction documents for the project.
Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing
communication with County staff and stakeholders to resolve any outstanding issues or questions
and address concerns during the final design development. The final design plans will include an
existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans,
cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and
models as required in response to regulatory comments.
Comments received from Monroe County will be addressed and resolved prior to the final submittal
of the 100% construction documents and design specifications. Once the final designs are approved
an Operation and Maintenance Plan will be prepared for the project site.
Task 5 Deliverables:
• 100% Construction Documents for the proposed restoration including:
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. specifications
g. construction cost estimate
h. Operation and Maintenance Plan.
Task 5 Budget: $ 4,268.00
Task 5 Completion Date: Not later than September 2015
Task 6: Bid Support
Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be
bidding out the construction of the restoration, with the bid phase. AMEC will provide the following
services to assist Monroe County with the bidding of the construction of the restoration:
• Review of the Bid Package prepared by Monroe County which will include the 100%
Construction documents completed by AMEC
• Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation
of Addenda, including making revisions to the Bidding Documents, as required.
• Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting
minutes.
• Conduct a Responsibility Review of the Apparent Low Bidder in accordance with
requirements.
• Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of
the Project, if required.
19
Task 6 Deliverables:
• Comments on Bid Package
• RFI responses
• Pre -bid meeting notes
• Comments on review of bids
• Pre -award conference meeting minutes.
Task 6 Budget: $ 6,020.80
Task 6 Completion Date: Not later than October 2015
Task 7: Construction Support Services and Engineering During Construction
The AMEC Team will conduct the following activities:
• Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the
meeting minutes.
• Requests for Information: Review Contractor RFI's and respond as required to clarify the
Contract Documents, including providing revised drawings or specifications if needed. In
general, response time for RFI's shall average seven (7) days. Complex issues, or those
requiring review by more than one design discipline may require additional time. Where
possible, the design team will expedite its review.
• Submittals: Review contractor submittals (schedules, samples, product data, shop drawings,
installation drawings, etc.) and provide review comments for same. In general, response time
for submittals shall average fourteen (14) days. Complex submittals or submittals requiring
review by more than one design discipline may require additional time. Where possible,
design team will expedite its review.
• Chan-ge Orders: Assist in the evaluation and preparation of contractor change orders.
• Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the
Contractor's punch lists for substantial and final completion. When all items are complete in
accordance with the Contract Documents, issue a report indicating final acceptance of same.
Design Team will also verify that the Contractor has submitted all required close-out
documentation prior to authorizing approval of final payment to Contractor.
• Consult with Owner: Provide consultation and advice to County regarding the Contractor's
performance of the Contract. Liaise with the County, homeowners, and other stakeholders
as necessary to administer the construction contract.
• Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing
contractors activities, equipment, maintenance of traffic and environmental compliance.
The costs for daily site inspections (up to 8 hours per day) and construction administration are based
upon the number of construction days. For this proposal the number of field construction days is
based upon the conceptual design cost estimates previously completed for Monroe County which
for weed barrier installation is 7 days. After completion of the 100% construction documents and
final construction schedule, the number of construction days may change.
20
Task 7 Deliverables:
• Daily work reports
• Meeting minutes
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Pre -construction, Progress and Final Photographs (Electronic Files)
Task 7 Budget: $ 7,052.60
Task 7 Completion Date: Duration of 7 constructions days; 9 calendar days based upon 5 day
work weeks after initiation of Construction. Not later than December 2015.
TOTAL PROJECT BUDGET CANAL #287
A detailed cost spreadsheet is attached. The costs are based upon completing the #287 weed barrier
installation restoration independent of the other six (6) restorations in case of a hold in schedule due
to a lack of homeowner approval, permitting, or other issue. This restoration will be able to proceed
on its own schedule.
PROJECT TOTAL: $ 64,416.55
21
BACKGROUND
22
COST ESTIMATE SPREADSHEET
23
CANAL #290
BIG PINE KEY BETWEEN AVENUE I AND AVENUE J
ORGANIC REMOVAL RESTORATION
24
BACKGROUND
The scope of work developed for completing the restoration design for Canal #290, located between
Avenues I and J in Big Pine Key, is based upon previously collected information which is summarized
on the information sheet and conceptual design (attached). These documents are part of the report
titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated
November 8, 2013.
DETAILED SCOPE OF WORK
The scope of work is broken down into the following tasks:
• Additional data collection including sediment sample collection, dewatering design bench
scale testing, and mangrove surveys, as required to complete the design and permitting of
the proposed restoration
• Preliminary Design — 30% Documents
• Permitting
• 60% Construction Documents
• 100% Construction Documents with
• Bid Support
• Construction Support Services and Engineering During Construction
Task 1: Additional Data Collection/Processing
The first task is the collection of additional data that will be needed to finalize the design for organic
removal from the canal bottom at Canal #290. AMEC shall schedule a site visit to meet with
homeowners to discuss the conceptual designs, confirm the locations of the equipment -involved with
the restorations including staging areas, and obtain any additional input from the homeowners that
might affect the final designs. AMEC shall coordinate the site visit with County staff. During the site
visits the locations and specifics of additional data collection, such as survey limits, will be verified.
AEMC will complete an existing conditions survey of the staging areas and equipment locations,
seawalls, and other dock features of all properties located within the project limits. This will be
performed by boat and foot and will consist of photo documentation and completion of a checklist
detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A
general engineering site evaluation will also be performed to denote other applicable site conditions
such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition,
access issues, etc.
AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance
with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual
and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands,
including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method
(UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid
Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct
and indirect impacts as well as to determine the appropriate compensatory mitigation, if any.
25
Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps,
and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and
streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation
includes on -site determination, marking in the field with a handheld GPS unit (sub -meter accuracy),
and flagging of the aerial extent of each wetland (if any).
Note: Florida International University (FIU) staff will Perform the benthic and threatened and
endangered species surveys required for the Permit applications as Part of their baseline
canal characterization being performed under an existing EPA grant AMEC will obtain FIU's
survey data and incorporate the information into an ecological evaluation report required for permit
submittal.
Review of the existing sediment characterization data collected under DEP Grant S0769, has
identified that additional bench scale polymer testing and a Geotube Dewatering Test are needed
for designing the organic removal dewatering system. Additional sediment and canal water need to
be collected for this testing. AMEC will collect approximately six (6) soil cores to obtain the necessary
10 gallons of sediment required for testing. Additionally 20 gallons of canal water will be collected.
Both sediment and water will be shipped to WaterSolve LLC in Michigan for testing. An acute and
chronic toxicity test of the bench scale dewatering effluent will also be performed by AMEC's
Gainesville Toxicology Laboratory.
AMEC will attempt to gain approval for land disposal within the Keys for the removed organic
material. At this time, it is not known what additional field assessment tasks will be required to obtain
approval for the disposal.
Task 1 Deliverables:
• Engineering Site Reconnaissance Summary
• Baseline Conditions Survey
• Technical memorandum with the attachments of the Geotube Dewatering Test results
• Ecological evaluation report.
Task 1 Budget: $ 27,787.30
Task 1 Completion Date: Not later than May 2016
Task 2: Preliminary Design - 30% Documents
AMEC will review the existing conceptual designs along with the newly obtained additional
assessment data and examine each design alternative in further detail and modify as needed to
achieve the best possible result. AMEC will prepare preliminary design plans and technical
specifications for the project. The preliminary design plans will include an existing site plan, proposed
site plan, proposed grading plans, erosion and sediment control plans, and construction details. The
preliminary design plan will be submitted to Monroe County at the conclusion of this task for final
review and approval. County review time is not included in the project schedules.
9�
Task 2 Deliverables:
• Preliminary design plans that including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans, and
e. construction details.
Task 2 Budget: $ 11,752.00
Task 2 Completion Date: Not later than May 2015
Task 3: PermittinQ
AMEC will obtain permits from the required regulatory agencies for the proposed organic removal
restoration. The identified list of permits is shown below:
Environmental Resource Permit — SFWMD consultation with FWC
Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS
FKNMS Permit — NOAA FKNMS
DEP — Mangrove trimming, if required.
AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application
meeting will be set up with the designated permitting representatives to identify permitting
requirements and agency concerns. Following site investigations, a follow up pre -application
meeting may be required to discuss any potential impacts to natural resource and any avoidance;
minimization and mitigation requirements. The follow up pre -application meetings may include site
visits with the regulatory agency representatives. Once a clear path forward on required consultation
and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit
(ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries
Permit application will be completed along with any supporting documents (Endangered Species Act
Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit
application fees are included in the costing for this scope of work.
If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate
mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation
credits are not included in the cost estimate as it is unknown at this time what will be required.
Once permit applications are submitted, the agencies will have the opportunity to prepare a Request
for Additional Information (RAI). AMEC will prepare responses to the RAls.
The scope of work for the permitting includes only non -sovereign submerged lands located within
the project footprints.
27
Task 3 Deliverables:
• Meeting minutes of the pre -application communications
• Completed permit applications.
Task 3 Budget: $ 11,317.10
Task 3 Completion Date: Not later than May 2015
Task 4: 60% Construction Documents
Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction
submittal. The Construction Documents will include each of the following components:
• Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and
relocations, if necessary.
• Specifications — Technical specifications for the project, utilizing County Standards where
applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or
developed specifically for this project application if necessary.
• Schedules — AMEC will prepare a detailed construction schedule, working closely with the
County, the homeowners and other stakeholders to phase, sequence and complete
construction while considering the constraints and limitations.
• Estimate of Construction Cost- The cost for the canal restoration will be refined throughout
the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and
submitted with the 60% construction documents.
As part of the 60% design effort, AMEC will design a sediment removal, dewatering system and
disposal plan for the removal of organics.
60% design plans and specifications will be submitted to Monroe County for review and comment.
County times are not included in the project schedules. County review time is not included in the
project schedules. Comments received will be addressed and resolved to the satisfaction of the
County as soon as practicable so as to not delay future design. Open communication with the
homeowners will be maintained throughout the design process.
Task 4 Deliverables:
• 60% design plans for the proposed restoration including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. construction schedule
g. Engineer's Opinion of Probable Cost.
Task 4 Budget: 10,152.00
Task 4 Completion Date: Not later than May 2016
28
Task 5: 100% Construction Documents Completion Submittal
Upon acceptance by the County of the 60% construction documents and comments from permitting
agency reviewers, the AMEC Team will develop the 100% construction documents for the project.
Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing
communication with County staff and stakeholders to resolve any outstanding issues or questions
and address concerns during the final design development. The final design plans will include an
existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans,
cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and
models as required in response to regulatory comments.
Comments received from Monroe County will be addressed and resolved prior to the final submittal
of the 100% construction documents and design specifications.
Task 5 Deliverables:
• 100% Construction Documents for the proposed restoration including:
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. specifications, and
g. construction cost estimate.
Task 5 Budget: $ 6,190.00
Task 5 Completion Date: Not later than June 2016
The ACOE permitting may require extension of this date.
Task 6: Bid Support
Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be
bidding out the construction of the restoration, with the bid phase. AMEC will provide the following
services to assist Monroe County with the bidding of the construction of the restoration:
• Review of the Bid Package prepared by Monroe County which will include the 100%
Construction documents completed by AMEC
• Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation
of Addenda, including making revisions to the Bidding Documents, as required.
• Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting
minutes.
• Conduct a Responsibility Review of the Apparent Low Bidder in accordance with
requirements.
• Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of
the Project, if required.
29
Task 6 Deliverables:
• Comments on Bid Package
• RFI responses
• Pre -bid meeting notes
• Comments on review of bids
• Pre -award conference meeting minutes.
Task 6 Budget: $ 6,020.80
Task 6 Completion Date: Not later than June 2015
Task 7: Construction Support Services and Engineering During Construction
The AMEC Team will conduct the following activities:
• Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the
meeting minutes.
• Requests for Information: Review Contractor RFI's and respond as required to clarify the
Contract Documents, including providing revised drawings or specifications if needed. In
general, response time for RFI's shall average seven (7) days. Complex issues, or those
requiring review by more than one design discipline may require additional time. Where
possible, the design team will expedite its review.
• Submittals: Review contractor submittals (schedules, samples, product data, shop drawings,
installation drawings, etc.) and provide review comments for same. In general, response time
for submittals shall average fourteen (14) days. Complex submittals or submittals requiring
review by more than one design discipline may require additional time. Where possible,
design team will expedite its review.
• Change Orders: Assist in the evaluation and preparation of contractor change orders.
• Project Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the
Contractor's punch lists for substantial and final completion. When all items are complete in
accordance with the Contract Documents, issue a report indicating final acceptance of same.
Design Team will also verify that ,the Contractor has submitted all required close-out
documentation prior to authorizing approval of final payment to Contractor.
• Consult with Owner: Provide consultation and advice to County regarding the Contractor's
performance of the Contract. Liaise with the County, homeowners, and other stakeholders
as necessary to administer the construction contract.
• Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing
contractors activities, equipment, maintenance of traffic and environmental compliance.
The costs for daily site inspections (up to 8 hours per day) and construction administration are based
upon the number of construction days. For this proposal the number of field construction days is
based upon the conceptual design cost estimates previously completed for Monroe County which
for organic removal is estimated at 24 days. After completion of the 100% construction documents
and final construction schedule, the number of construction days may change.
30
Task 7 Deliverables:
• Daily work reports
• Meeting minutes
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Pre -construction, Progress and Final Photographs (Electronic Files)
Task 7 Budget: $ 23,848.20
Task 7 Completion Date: Duration of 24 constructions days; 36 calendar days based upon 5 day
work weeks after initiation of construction. Not later than December 2015.
TOTAL PROJECT BUDGET CANAL #290
A detailed cost spreadsheet is attached. The costs are based upon completing the #290 weed barrier
installation and organic removal restoration independently of the other six (6) restorations in case of
a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This restoration
will be able to proceed on its own schedule.
PROJECT TOTAL: $ 96,567.40
31
BACKGROUND
32
COST ESTIMATE SPREADSHEET
33
CANAL #459
GEIGER KEY BOCA CHICA OCEAN SHORES SUBDIVISION
CULVERT INSTALLATION
34
BACKGROUND
The scope of work developed for completing the restoration design for Canal #459, located in Boca
Chica Ocean Shores Subdivision, Geiger Key, is based upon previously collected information which
is summarized on the information sheet and conceptual design (attached). These documents are
part of the report titled `Monroe County Selection of Demonstration Canals for Water Quality
Improvements; dated November 8, 2013.
DETAILED SCOPE OF WORK
The scope of work is broken down into the following tasks:
• Additional data collection including bathymetric and topographic surveys, geotechnical
investigation, and mangrove surveys, as required to complete the design and permitting of
the proposed restoration
• Preliminary Design — 30% Documents
• Permitting
• 60% Construction Documents
• 100% Construction Documents with
• Bid Support
• Construction Support Services and Engineering During Construction
Task 1: Additional Data Collection/Processing
The first task is the collection of additional data that will be needed to finalize the design for culvert
installation at Canal #459. AMEC shall schedule a site visit to meet with homeowners to discuss the
conceptual designs, confirm the locations of the equipment involved with the restorations including
staging areas, and obtain any additional input from the homeowners that might affect the final
designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations
and specifics of additional data collection, such as survey limits, will be verified.
AEMC will complete an existing conditions survey of the staging areas and equipment locations,
seawalls, and other dock features of all properties located within the project limits. This will be
performed by boat and foot and will consist of photo documentation and completion of a checklist
detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A
general engineering site evaluation will also be performed to denote other applicable site conditions
such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition,
access issues, etc.
AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance
with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual
and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands,
including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method
(UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid
Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct
and indirect impacts as well as to determine the appropriate compensatory mitigation, if any.
35
Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps,
and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and
streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation
includes on -site determination, marking in the field with a handheld GPS unit (sub -meter accuracy),
and flagging of the aerial extent of each wetland (if any).
Note: Florida International University (FIU) staff will perform the benthic and threatened and
endangered species surveys required for the permit applications as part of their baseline
canal characterization being performed under an existing EPA grant AMEC will obtain FIU's
survey data and incorporate the information into an ecological evaluation report required for permit
submittal.
AMEC will obtain bathymetric and topographic data for the affected canal area and surrounding
structures within the project boundary. A grid of canal bottom elevations will be collected on each
side of the proposed culvert location sufficient to develop a digital elevation model. The thickness of
soft sediment will be determined by probing to refusal. The topographic data will be acquired using
traditional survey methodologies for the road, existing utilities, private property, and any other
significant structure within the project boundary. Topographic and bathymetric maps will be prepared
for design and permitting of the project.
The bathymetric survey will be carried out utilizing a survey -grade GPS unit operating in Real Time
Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat
to traverse the canal area adjacent to the proposed culvert. The thickness of soft sediment will be
determined in addition to top of hard rock. The topographic data will be acquired in the area of the
proposed -culvert location and will detail the existing utilities, private property, -,and any other
significant structure within the immediate area. Bathymetric maps will be prepared for design and
permitting of the project. The survey and all subsequent work will be relative to the North American
Datum of 1983/2007 Adjustment (NAD83/07) and the North American Vertical Datum of 1988
(NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of
Transportation (FDOT) horizontal and vertical geodetic control monuments. All surveying and
mapping services associated with this assignment will conform with the applicable requirements of
the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative
Rule Chapter 5J-17, Minimum Technical Standards, pursuant to Chapter 472, Florida Statutes.
A tidal study will also be conducted to provide input data for a hydraulic model.
AMEC will complete a subsurface exploration for the project that will consist of two Standard
Penetration Test (SPT) boring to a depth of 35 feet below the existing ground surface in the location
of the proposed culvert. Prior to the boring installation, a utility clearance (Sunshine State One Call)
will be performed to check for conflicts with existing underground utilities at the proposed boring
locations. At completion of drilling the borings will be grouted.
The drilling and sampling will be conducted in general accordance with applicable ASTM
standards. In the laboratory, soil samples will be examined by an AMEC geotechnical engineer and
visually classified in general accordance with the Unified Soil Classification System. Granin size and
organic content laboratory tests will be performed on two (2) samples. AMEC will utilize the test
results to estimate the skin friction and bearing characteristics of the subsurface soils on the basis
of empirical correlations and prior experience. AMEC will perform a corrosion potential testing
36
(Sulfate content, Chlorides content, pH, and resistivity) for one water sample obtained from the
surface water of the canal.
Task 1 Deliverables:
• Engineering Site Reconnaissance Summary
• Baseline Conditions Survey
• Technical memorandum with the attachments of the bathymetric and topographic surveys,
and geotechnical soil borings and soil test laboratory results
• Ecological evaluation report.
Task 1 Budget: $ 28,452.65
Task 1 Completion Date: Project on hold; schedule to be determined once authorized to
proceed
Task 2: Preliminary Design - 30% Documents
AMEC will review the existing conceptual designs along with the newly obtained additional
assessment data and examine each design alternative in further detail and modify as needed to
achieve the best possible result. AMEC will prepare preliminary design plans and technical
specifications for the project. The preliminary design plans will include an existing site plan, proposed
site plan, proposed grading plans, erosion and sediment control plans, and construction details. The
preliminary design plan will be submitted to Monroe County at the conclusion of this task for final
review and approval. County review time is not included in the project schedules.
Task 2 Deliverables:
• Plreliminary design plans that including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans, and
e. construction details.
Task 2 Budget: $ 6,144.00
Task 2 Completion Date: Project on hold; schedule to be determined once authorized to
proceed
Task 3: Permitting
AMEC will obtain permits from the required regulatory agencies for the proposed culvert installation
restoration. The identified list of permits is shown below:
Environmental Resource Permit — SFWMD consultation with FWC
Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS
FKNMS Permit— NOAA FKNMS
Monroe County — Right of Way Permit
DEP — Mangrove trimming, if required.
37
AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application
meeting will be set up with the designated permitting representatives to identify permitting
requirements and agency concerns. Following site investigations, a follow up pre -application
meeting may be required to discuss any potential impacts to natural resource and any avoidance,
minimization and mitigation requirements. The follow up pre -application meetings may include site
visits with the regulatory agency representatives. Once a clear path forward on required consultation
and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit
(ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries
Permit application will be completed along with any supporting documents (Endangered Species Act
Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit
application fees are included in the costing for this scope of work.
If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate
mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation
credits are not included in the cost estimate as it is unknown at this time what will be required.
Once permit applications are submitted, the agencies will have the opportunity to prepare a Request
for Additional Information (RAI). AMEC will prepare responses to the RAls.
The scope of work for the permitting includes only non -sovereign submerged lands located within
the project footprints.
Task 3 Deliverables:
• Meeting minutes of the pre -application communications
• Completed permit applications.
Task 3 Budget: $ 10,629.10
Task 3 Completion Date: Project on hold; schedule to be determined once authorized to
proceed
Task 4: 60% Construction Documents
Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal.
The Construction Documents will include each of the following components:
• Survey — AMEC's licensed surveyor's bathymetric and topographic surveys.
• Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and
relocations, if necessary.
• Specifications — Technical specifications for the project, utilizing County Standards where
applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or
developed specifically for this project application if necessary.
• Schedules — AMEC will prepare a detailed construction schedule, working closely with the
County, the homeowners and other stakeholders to phase, sequence and complete
construction while considering the constraints and limitations.
38
• Estimate of Construction Cost- The cost for the canal restoration. will be refined throughout
the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and
submitted with the 60% construction documents.
As part of the 60% design effort, AMEC will prepare a hydraulic model (HEC-RAS 4.1) and prepare
a MOT plan.
60% design plans and specifications will be submitted to Monroe County for review and comment.
County times are not included in the project schedules. County review time is not included in the
project schedules. Comments received will be addressed and resolved to the satisfaction of the
County as soon as practicable so as to not delay future design. Open communication with the
homeowners will be maintained throughout the design process.
Task 4 Deliverables:
• 60% design plans for the proposed restoration including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. MOT plan
g. construction schedule
h. Engineer's Opinion of Probable Cost.
Task 4 Budget: 6,070.00
Task 4 Completion Date: Project on hold; schedule to be determined once authorized to
proceed
Task 5: 100% Construction Documents Completion Submittal
Upon acceptance by the County of the 60% construction documents and comments from permitting
agency reviewers, the AMEC Team will develop the 100% construction documents for the project.
Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing
communication with County staff and stakeholders to resolve any outstanding issues or questions
and address concerns during the final design development. The final design plans will include an
existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans,
cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and
models as required in response to regulatory comments.
Comments received from Monroe County will be addressed and resolved prior to the final submittal
of the 100% construction documents and design specifications. Once the final designs are approved
an Operation and Maintenance Plan will be prepared for the project site.
Task 5 Deliverables:
• 100% Construction Documents for the proposed restoration including:
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
39
f. specifications
g. construction cost estimate, and
h. operation and maintenance plan.
Task 5 Budget: $ 6,518.00
Task 5 Completion Date: Project on hold; schedule to be determined once authorized to
proceed
The ACOE permitting may require extension of this date.
Task 6: Bid Support
Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be
bidding out the construction of the restoration, with the bid phase. AMEC will provide the following
services to assist Monroe County with the bidding of the construction of the restoration:
• Review of the Bid Package prepared by Monroe County which will include the 100%
Construction documents completed by AMEC
• Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation
of Addenda, including making revisions to the Bidding Documents, as required.
• Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting
minutes.
• Conduct a Responsibility Review of the Apparent Low Bidder in accordance with
requirements.
• Attend a Pte-Award Conference, to discuss the Bidder's qualifications and understanding of
the Project, if required.
Task 6 Deliverables:
• Comments on Bid Package
• RFI responses
• Pre -bid meeting notes_ .
• Comments on review of bids
• Pre -award conference meeting minutes.
Task 6 Budget: $ 6,020.80
Task 6 Completion Date: Project on hold; schedule to be determined once authorized to
proceed
40
Task 7: Construction Support Services and Engineering During Construction
The AMEC Team will conduct the following activities:
• Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the
meeting minutes.
• Requests for Information: Review Contractor RFI's and respond as required to clarify the
Contract Documents, including providing revised drawings or specifications if needed. In
general, response time for RFI's shall average seven (7) days. Complex issues, or those
requiring review by more than one design discipline may require additional time. Where
possible, the design team will expedite its review.
• Submittals: Review contractor submittals (schedules, samples, product data, shop drawings,
installation drawings, etc.) and provide review comments for same. In general, response time
for submittals shall average fourteen (14) days. Complex submittals or submittals requiring
review by more than one design discipline may require additional time. Where possible,
design team will expedite its review.
• Change Orders: Assist in the evaluation and preparation of contractor change orders.
• Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the
Contractor's punch lists for substantial and final completion. When all items are complete in
accordance with the Contract Documents, issue a report indicating final acceptance of same.
Design Team will also verify that the Contractor has submitted all required close-out
documentation prior to authorizing approval of final payment to Contractor.
• Consult with Owner: Provide consultation and advice to County regarding the Contractor's
performance of the Contract. Liaise with the County, homeowners, and other stakeholders
as necessary to administer the construction contract.
• Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing
contractors activities, equipment, maintenance of traffic and environmental compliance.
The costs for daily site inspections (up to 8 hours per day) and construction administration are based
upon the number of construction days. For this proposal the number of field construction days is
based upon the conceptual design cost estimates previously completed for Monroe County which
for culvert installation is estimated at 14 days. After completion of the 100% construction
documents and final construction schedule, the number of construction days may change.
Task 7 Deliverables:
• Daily work reports
• Meeting minutes
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Pre -construction, Progress and Final Photographs (Electronic Files)
Task 7 Budget: $ 14,199.40
Task 7 Completion Date: Duration of 14 constructions days; 20 calendar days based upon 5 day
work weeks after initiation of construction. Project on hold; schedule to be determined once
authorized to proceed.
41
TOTAL PROJECT BUDGET CANAL #459
A detailed cost spreadsheet is attached. The costs are based upon completing the #459 culvert
installation restoration independently of the other six (6) restorations in case of a hold in schedule
due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to
proceed on its own schedule.
PROJECT TOTAL: $ 77,033.96
42
BACKGROUND
43
COST ESTIMATE SPREADSHEET
44
CANAL #277
BIG PINE KEY TROPICAL BAY SUBDIVISION
CULVERT INSTALLATION
45
BACKGROUND
The scope of work developed for completing the restoration design for Canal #277, located in
Tropical Bay Subdivision, Big Pine Key, is based upon previously collected information which is
summarized on the information sheet and conceptual design (attached). These documents are part
of the report titled 'Monroe County Selection of Demonstration Canals for Water Quality
Improvements; dated November 8, 2013.
DETAILED SCOPE OF WORK
The scope of work is broken down into the following tasks:
• Additional data collection including bathymetric and topographic surveys, geotechnical
investigation, and mangrove surveys, as required to complete the design and permitting of
the proposed restoration
• Preliminary Design — 30% Documents
• Permitting
• 60% Construction Documents
• 100% Construction Documents with
• Bid Support
• Construction Support Services and Engineering During Construction
Task 1: Additional Data Collection/Processing
The first task is the collection of additional data that will be needed to finalize the design for culvert
installation at Canal #277. AMEC shall schedule a site visit to meet with homeowners to discuss the
conceptual designs, confirm the locations of the equipment involved with the restorations including
staging areas, and obtain any additional input from the homeowners that might affect the final
designs. AMEC shall coordinate the site visit with County staff. During the site visits the locations
and specifics of additional data collection, such as survey limits, will be verified.
AEMC will complete an existing conditions survey of the staging areas and equipment locations,
seawalls, and other dock features of all properties located within the project limits. This will be
performed by boat and foot and will consist of photo documentation and completion of a checklist
detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A
general engineering site evaluation will also be performed to denote other applicable site conditions
such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition,
access issues, etc.
AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance
with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual
and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands,
including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method
(UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid
Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct
and indirect impacts as well as to determine the appropriate compensatory mitigation, if any.
46
Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps,
and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and
streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation
includes on -site determination, marking in the field with a handheld GPS unit (sub -meter accuracy),
and flagging of the aerial extent of each wetland (if any).
Note: Florida International University (FIU) staff will perform the benthic and threatened and
endangered species surveys required for the permit applications as part of their baseline
canal characterization being performed under an existing EPA -grant. AMEC will obtain FIU's
survey data and incorporate the information into an ecological evaluation report required for permit
submittal.
AMEC will obtain bathymetric and topographic data for the affected canal area and surrounding
structures within the project boundary. A grid of canal bottom elevations will be collected on each
side of the proposed culvert location sufficient to develop a digital elevation model. The thickness of
soft sediment will be determined by probing to refusal. The topographic data will be acquired using
traditional survey methodologies for the road, existing utilities, private property, and any other
significant structure within the project boundary. Topographic and bathymetric maps will be prepared
for design and permitting of the project.
The bathymetric survey will be carried out utilizing a survey -grade GPS unit operating in Real Time
Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat
to traverse the canal area adjacent to the proposed culvert. The thickness of soft sediment will be
determined in addition to top of hard rock. The topographic data will be acquired in the area of the
culvert location acid will detail the existing utilities, private property,
proposed g p p rty, and any other
significant structure within the immediate area. Bathymetric maps will be prepared for design and
permitting of the project. The survey and all subsequent work will be relative to the North American
Datum of 1983/2007 Adjustment (NAD83/07) and the North American Vertical Datum of 1988
(NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of
Transportation (FDOT) horizontal and vertical geodetic control monuments. All surveying and
mapping services associated with this assignment will conform with the applicable requirements of
the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative
Rule Chapter 5J-17, Minimum Technical Standards, pursuant to Chapter 472, Florida Statutes.
A tidal study will also be conducted to provide input data for a hydraulic model.
AMEC will complete a subsurface exploration for the project that will consist of three (3) Standard
Penetration Test (SPT) boring to a depth of 35 feet below the existing ground surface in the locations
of the proposed culverts. Prior to the boring installation, a utility clearance (Sunshine State One Call)
will be performed to check for conflicts with existing underground utilities at the proposed boring
locations. At completion of drilling the borings will be grouted.
47
The drilling and sampling will be conducted in general accordance with applicable ASTM
standards. In the laboratory, soil samples will be examined by an AMEC geotechnical engineer and
visually classified in general accordance with the Unified Soil Classification System. Granin size and
organic content laboratory tests will be performed on up to three (3) samples. AMEC will utilize the
test results to estimate the skin friction and bearing characteristics of the subsurface soils on the
basis of empirical correlations and prior experience. AMEC will perform a corrosion potential testing
(Sulfate content, Chlorides content, pH, and resistivity) for two (2) water samples obtained from the
surface water of the canal.
Task 1 Deliverables:
• Engineering Site Reconnaissance Summary
• Baseline Conditions Survey
• Technical memorandum with the attachments of the bathymetric and topographic surveys,
and geotechnical soil borings and soil test laboratory results
• Ecological evaluation report.
Task 1 Budget: $ 36,172.05
Task 1 Completion Date: 90 days after Notice to Proceed
Task 2: Preliminary Design - 30% Documents
AMEC will review the existing conceptual designs along with the newly obtained additional
assessment data and examine each design alternative in further detail and modify as needed to
achieve the best possible result. AMEC will prepare preliminary design plans and technical
specifications for the project. The preliminary design plans will include an existing site plan, proposed
site plan, proposed grading plans, erosion and sediment control plans, and construction details. The
preliminary design plan will be submitted to Monroe County at the conclusion of this task for final
review and approval. County review time is not included in the project schedules.
Task 2 Deliverables:
• Preliminary design plans that including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans, and
e. construction details.
Task 2 Budget: $ 7,308.00
Task 2 Completion Date: Not later than August 2015
48
Task 3: Permitting
AMEC will obtain permits from the required regulatory agencies for the proposed culvert installation
restoration. The identified list of permits is shown below:
Environmental Resource Permit — SFWMD consultation with FWC
Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS
FKNMS Permit — NOAA FKNMS
Monroe County — Right of Way Permit
DEP — Mangrove trimming, if required.
AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application
meeting will be set up with the designated permitting representatives to identify permitting
requirements and agency concerns. Following site investigations, a follow up pre -application
meeting may be required to discuss any potential impacts to natural resource and any avoidance,
minimization and mitigation requirements. The follow up pre -application meetings may include site
visits with the regulatory agency representatives. Once a clear path forward on required consultation
and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit
(ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries
Permit application will be completed along with any supporting documents (Endangered Species Act
Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit
application fees are included in the costing for this scope of work.
If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate
mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation
credits are not included in the cost estimate as it is unknown at this time what will be required.
Once permit applications are submitted, the agencies will have the opportunity to prepare a Request
for Additional Information (RAI). AMEC will prepare responses to the RAls.
The scope of work for the permitting includes only non -sovereign submerged lands located within
the project footprints.
Task 3 Deliverables:
• Meeting minutes of the pre -application communications
• Completed permit applications.
Task 3 Budget: $ 10,828.10
Task 3 Completion Date: Not later than November 2015
49
Task 4: 60% Construction Documents
Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction
submittal. The Construction Documents will include each of the following components:
• Survev — AMEC's licensed surveyor's bathymetric and topographic surveys.
• Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and
relocations, if necessary.
• Specifications — Technical specifications for the project, utilizing County Standards where
applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or
developed specifically for this project application if necessary.
• Schedules — AMEC will prepare a detailed construction schedule, working closely with the
County, the homeowners and other stakeholders to phase, sequence and complete
construction while considering the constraints and limitations.
• Estimate of Construction Cost - The cost for the canal restoration will be refined
throughout the design process and a detailed Engineer's Opinion of Probable Cost will be
prepared and submitted with the 60% construction documents.
As part of the 60% design effort, AMEC will prepare a hydraulic model (HEC-RAS 4.1) and prepare
a MOT plan.
60% design plans and specifications will be submitted to Monroe County for review and comment.
County times are not included in "the projebt schedules. County review time is not included -in the
project schedules. Comments received will be addressed and resolved to the satisfaction of the
County as soon as practicable so as to not delay future design. Open communication with the
homeowners will be maintained throughout the design process.
Task 4 Deliverables:
• 60% design plans for the proposed restoration including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. MOT plan
g. construction schedule
h. Engineer's Opinion of Probable Cost.
Task 4 Budget: $ 6,698.00
Task 4 Completion Date: Not later than November 2015
50
Task 5: 100% Construction Documents Completion Submittal
Upon acceptance by the County of the 60% construction documents and comments from permitting
agency reviewers, the AMEC Team will develop the 100% construction documents for the project.
Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing
communication with County staff and stakeholders to resolve any outstanding issues or questions
and address concerns during the final design development. The final design plans will include an
existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans,
cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and
models as required in response to regulatory comments.
Comments received from Monroe County will be addressed and resolved prior to the final submittal
of the 100% construction documents and design specifications. Once the final designs are approved
an Operation and Maintenance Plan will be prepared for the project site.
Task 5 Deliverables:
• 100% Construction Documents for the proposed restoration including:
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. specifications
g. construction cost estimate, and
h. operation and maintenance plan.
Task 5 Budget: $ 6,064.00
Task 5 Completion Date: Not later than November 2016
The ACOE permitting may require extension of this date.
Task 6: Bid Support
Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be
bidding out the construction of the restoration, with the bid phase. AMEC will provide the following
services to assist Monroe County with the bidding of the construction of the restoration:
• Review of the Bid Package prepared by Monroe County which will include the 100%
Construction documents completed by AMEC
• Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation
of Addenda, including making revisions to the Bidding Documents, as required.
• Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting
minutes.
• Conduct a Responsibility Review of the Apparent Low Bidder in accordance with
requirements.
• Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of
the Project, if required.
51
Task 6 Deliverables:
• Comments on Bid Package
• RFI responses
• Pre -bid meeting notes
• Comments on review of bids
• Pre -award conference meeting minutes.
Task 6 Budget: $ 6,020.80
Task 6 Completion Date: Not later than November 2015
Task 7: Construction Support Services and Engineering Durinq Construction
The AMEC Team will conduct the following activities:
• Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the
meeting minutes.
• Requests for Information: Review Contractor RFI's and respond as required to clarify the
Contract Documents, including providing revised drawings or specifications if needed. In
general, response time for RFI's shall average seven (7) days. Complex issues, or those
requiring review by more than one design discipline may require additional time. Where
possible, the design team will expedite its review.
• Submittals: Review contractor submittals (schedules, samples, product data, shop drawings,
installation drawings, etc.) and provide review comments for same. In general, response time
for submittals shall average fourteen (14) days. Complex submittals or submittals requiring
review by more than one design discipline may require additional time. Where possible,
design team will expedite its review.
• Change Orders: Assist in the evaluation and preparation of contractor change orders.
• Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the
Contractor's punch lists for substantial and final completion. When all items are complete in
accordance with the Contract Documents, issue a report indicating final acceptance of same.
Design Team will also verify that the Contractor has submitted all required close-out
documentation prior to authorizing approval of final payment to Contractor.
• Consult with Owner: Provide consultation and advice to County regarding the Contractor's
performance of the Contract. Liaise with the County, homeowners, and other stakeholders
as necessary to administer the construction contract.
• Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing
contractors activities, equipment, maintenance of traffic and environmental compliance.
The costs for daily site inspections (up to 8 hours per day) and construction administration are based
upon the number of construction days. For this proposal the number of field construction days is
based upon the conceptual design cost estimates previously completed for Monroe County which
for culvert installation is estimated at 21 days. After completion of the 1000/6 construction
documents and final construction schedule, the number of construction days may change.
52
Task 7 Deliverables:
• Daily work reports
• Meeting minutes
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Pre -construction, Progress and Final Photographs (Electronic Files)
Task 7 Budget: $ 20,847.80
Task 7 Completion Date: Duration of 21 constructions days; 30 calendar days based upon 5 day
work weeks after initiation of construction. Not later than December 2016.
TOTAL PROJECT BUDGET CANAL #277
A detailed cost spreadsheet is attached. The costs are based upon completing the #277 culvert
installation restoration independently of the other six (6) restorations in case of a hold in schedule
due to a lack of homeowner approval, permitting, or other issue. This restoration will be able to
proceed on its own schedule.
PROJECT TOTAL: $ 92,838.75
53
BACKGROUND
54
COST ESTIMATE SPREADSHEET
55
CANAL #29
KEY LARGO SEXTON COVE ESTATES SUBDIVISION
BACKFILLING RESTORATION
56
BACKGROUND
The scope of work developed for completing the restoration design for Canal #29, located in Sexton
Cove, Key Largo, is based upon previously collected information which is summarized on the
information sheet and conceptual design (attached). These documents are part of the report titled
'Monroe County Selection of Demonstration Canals for Water Quality Improvements; dated
November 8, 2013.
DETAILED SCOPE OF WORK
The scope of work is broken down into the following tasks:
• Additional data collection including bathymetric/topographic surveys, sediment sample
collection, mangrove surveys, geotechnical investigations, as required to complete the
design and permitting of the proposed restoration
• Preliminary Design — 30% Documents
• Permitting
• 60% Construction Documents
• 100% Construction Documents with
• Bid Support
• Construction Support Services and Engineering During Construction
Task 1: Additional Data Collection/Processing
The first task is the collection of additional data that will be needed to finalize the design for backfilling
at Canal #29. AMEC shall schedule a site visit to meet with homeowners to discuss the conceptual
designs, confirm the locations of the equipment involved with the restorations including staging
areas, and obtain any additional input from the homeowners that might affect the final designs.
AMEC shall coordinate the site visit with County staff. During the site visits the locations and specifics
of additional data collection, such as survey limits, will be verified.
AEMC will complete an existing conditions survey of the staging areas and equipment locations,
seawalls, and other dock features of all properties located within the project limits. This will be
performed by boat and foot and will consist of photo documentation and completion of a checklist
detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A
general engineering site evaluation will also be performed to denote other applicable site conditions
such as existing utilities, existing structures (e.g. weed gates, aerators) that will require demolition,
access issues, etc.
AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance
with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual
and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands,
including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method
(UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid
Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the direct
and indirect impacts as well as to determine the appropriate compensatory mitigation, if any.
57
Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps,
and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands, and
streams. AMEC will then conduct the field visit to characterize the delineated wetlands. Delineation
includes on -site determination, marking in the field with a handheld GPS unit (sub -meter accuracy),
and flagging of the aerial extent of each wetland (if any).
Note: Florida International University OUI staff will perform the benthic and threatened and
endangered species surveys required for the permit applications as part of their baseline
canal characterization being performed under an existing EPA grant AMEC will obtain FIU's
survey data and incorporate the information into an ecological evaluation report required for permit
submittal.
AMEC will obtain bathymetric data for the canal area within the footprint of the proposed restoration.
A grid of canal bottom elevations sufficient to develop a digital elevation model will be collected for
the entire canal bottom. The bathymetric survey will be carried out utilizing a survey -grade GPS unit
operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This
apparatus will be used in a boat to traverse the canal area as best as possible to establish a grid of
canal bottom elevations sufficient to develop a digital elevation model. Bathymetric maps will be
prepared for design and permitting of the project. The survey and all subsequent work will be relative
to the North American Datum of 1983/2007 Adjustment (NAD83/07) and the North American Vertical
Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida
Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. All
surveying and mapping services associated with this assignment will conform with the applicable
requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida
Administrative Rule Chapter 5J-17, Minimum Technical Standards, pursuant to Chapter 472, Florida -
Statutes.
AMEC will determine the thickness of soft sediment by probing to refusal during the performance of
the bathymetric survey. Although, sediment removal is not proposed as part of the restoration an
understanding of the amount and type of sediment is required in order to estimate the potential
compaction and suspension of the soft sediment during backfill placement. AMEC will collect up to
five (5) sediment cores utilizing a piston tube core sampler located on a small barge. Up to 10
samples will submitted for laboratory analysis for grain size analysis, organic content, moisture
content, and Atterberg Limits to evaluate suspension and compaction.
Task 1 Deliverables:
• Engineering Site Reconnaissance Summary
• Baseline Conditions Survey
• Technical memorandum with the attachments of the bathymetric survey, sediment sampling
results
• Ecological evaluation report.
Task 1 Budget: $ 28,368.15
Task 1 Completion Date: Not later than May 2015
58
Task 2: Preliminary Design - 30% Documents
AMEC will review the existing conceptual designs along with the newly obtained additional
assessment data and examine each design alternative in further detail and modify as needed to
achieve the best possible result. AMEC will prepare preliminary design plans and technical
specifications for the project. The preliminary design plans will include an existing site plan, proposed
site plan, proposed grading plans, erosion and sediment control plans, and construction details. The
preliminary design plan will be submitted to Monroe County at the conclusion of this task for final
review and approval.
Task 2 Deliverables:
• Preliminary design plans that include existing site plan, proposed site plan, proposed
grading plans, erosion and sediment control plans, and construction details.
Task 2 Budget: $ 8,386.00
Task 2 Completion Date: Not later than May 2015
Task 3: Permitting
AMEC will obtain permits from the required regulatory agencies for the proposed backfilling
restorations. The identified list of permits is shown below:
Environmental Resource Permit — SFWMD consultation with FWC
Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS
FKNMS Permit— NOAA- FKNMS
DEP — Mangrove trimming, if required.
AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application
meeting will be set up with the designated permitting representatives to identify permitting
requirements and agency concerns. Following site investigations, a follow up pre -application,
meeting may be required to discuss any potential impacts to natural resource and any avoidance,
minimization and mitigation requirements. The follow up pre -application meetings may include site
visits with the regulatory agency representatives. Once a clear path forward on required consultation
and mitigation to acquire the permits is identified, the Joint Environmental Resource Permit
(ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine Sanctuaries
Permit application will be completed along with any supporting documents (Endangered Species Act
Biological Assessment and/or Essential Fish Habitat Assessment) will be prepared. Estimated permit
application fees are included in the costing for this scope of work.
If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate
mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation
credits are not included in the cost estimate as it is unknown at this time what will be required.
Once permit applications are submitted, the agencies will have the opportunity to prepare a Request
for Additional Information (RAI). AMEC will prepare responses to the RAls.
59
The scope of work for the permitting includes only non -sovereign submerged lands located within
the project footprints.
Task 3 Deliverables:
• Meeting minutes of the pre -application communications
• Completed permit applications.
Task 3 Budget: $ 10,629.10
Task 3 Completion Date: Not later than May 2015
Task 4: 60% Construction Documents
Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction submittal.
The Construction Documents will include each of the following components:
• Survey — AMEC's licensed surveyor's bathymetric survey.
• Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and
relocations, if necessary.
• Specifications — Technical specifications for the project, utilizing County Standards where
applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or
developed specifically for this project application if necessary.
• Schedules — AMEC will prepare a detailed construction schedule, working closely with the
County, the homeowners and other stakeholders to phase, sequence and complete
construction while considering the constraints and limitations.
• Estimate of Construction Cost - The cost for the canal restoration will be refined throughout
the design process and a detailed Engineer's Opinion of Probable Cost will be prepared and
submitted with the 60% construction documents.
As part of the 60% design effort, AMEC will investigate local quarry fill material specifications and
availability of materials to assist in the development of the fill specifications.
60% design plans and specifications will be submitted to Monroe County for review and comment.
Comments received will be addressed and resolved to the satisfaction of the County as soon as
practicable so as to not delay future design. Open communication with the homeowners will be
maintained throughout the design process.
Task 4 Deliverables:
1. 60% design plans for the proposed restoration including:
• existing site plan
• proposed site plan
• proposed grading plans
• erosion and sediment control plans
• construction details
• construction schedule
• Engineer's Opinion of Probable Cost.
.c
Task 4 Budget: $ 5,828.00
Task 4 Completion Date: Not later than May 2015
Task 5: 100% Construction Documents Completion Submittal
Upon acceptance by the County of the 60% construction documents and comments from permitting
agency reviewers, the AMEC Team will develop the 100% construction documents for the project.
Because the design package is advancing from 60% to a 100%, the AMEC Team will have ongoing
communication with County staff and stakeholders to resolve any outstanding issues or questions
and address concerns during the final design development. The final design plans will include an
existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans,
cut/fill analysis and construction details. AMEC will update the plans, specifications, costing, and
models as required in response to regulatory comments.
Comments received from Monroe County will be addressed and resolved prior to the final submittal
of the 100% construction documents and design specifications.
Task 5 Deliverables:
• 100% Construction Documents for the proposed restoration including existing site plan,
proposed site plan, proposed grading plans, erosion and sediment control plans, construction
details, specifications, construction cost estimate.
Task 5 Budget: $ 7,168.00
Task 5 Completion Date: Not later than May 2015
Task 6: Bid Support
Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be
bidding out the construction of the restoration, with the bid phase. AMEC will provide the following
services to assist Monroe County with the bidding of the construction of -the restoration:
• Review of the Bid Package prepared by Monroe County which will include the 100%
Construction documents completed by AMEC
• Respond to applicable Bidders' Requests for Information (RFI's) and assist in the preparation
of Addenda, including making revisions to the Bidding Documents, as required.
• Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting
minutes.
• Conduct a Responsibility Review of the Apparent Low Bidder in accordance with
requirements.
• Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of
the Project, if required.
Task 6 Deliverables:
• Comments on Bid Package
• RFI responses
• Pre -bid meeting notes
• Comments on review of bids
• Pre -award conference meeting minutes.
61
Task 6 Budget: $ 6,020.80
Task 6 Completion Date: Not later than May 2015
Task 7: Construction Support Services and Engineering During Construction
The AMEC Team will conduct the following activities:
• Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the
meeting minutes.
• Requests for Information: Review Contractor RFI's and respond as required to clarify the
Contract Documents, including providing revised drawings or specifications if needed. In
general, response time for RFI's shall average seven (7) days. Complex issues, or those
requiring review by more than one design discipline may require additional time. Where
possible, the design team will expedite its review.
• Submittals: Review contractor submittals (schedules, samples, product data, shop drawings,
installation drawings, etc.) and provide review comments for same. In general, response time
for submittals shall average fourteen (14) days. Complex submittals or submittals requiring
review by more than one design discipline may require additional time. Where possible,
design team will expedite its review.
• Change Orders: Assist in the evaluation and preparation of contractor change orders.
• Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the
Contractor's punch lists for substantial and final completion. When all items are complete in
accordance with the Contract Documents, issue a report indicating final acceptance of same.
Design Team will also verify that the Contractor has submitted all required close-out
documentation prior to authorizing approval of final payment to Contractor.
• Consult with Owner: Provide consultation and advice to County regarding the Contractor's
performance of the Contract. Liaise with the County, homeowners, and other stakeholders
as necessary to administer the construction contract.
• Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing
contractors activities, equipment, maintenance of traffic and environmental compliance.
The costs for daily site inspections (up to 8 hours per day) and construction administration are based
upon the number of construction days. For this proposal the number of field construction days is
based upon the conceptual design cost estimates previously completed for Monroe County which
for the backfilling it is estimated that 61 days. After completion of the 100% construction
documents and final construction schedule, the number of construction days may change.
Task 7 Deliverables:
• Daily work reports
• Meeting minutes
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Pre -construction, Progress and Final Photographs (Electronic Files)
Task 7 Budget: $ 60,819.83
62
Task 7 Completion Date: Duration of 61 constructions days; 86 calendar days based upon 6
day work weeks after initiation of construction. Not later than August 2016
TOTAL PROJECT BUDGET CANAL #29
A detailed cost spreadsheet is attached. The costs are based upon completing the #29 backfilling
restoration independently of the other six (6) restorations in case of a hold in schedule due to a lack
of homeowner approval, permitting, or other issue. This restoration will be able to proceed on its own
schedule.
PROJECT TOTAL: $ 127,209.88
63
BACKGROUND
64
COST ESTIMATE SPREADSHEET
65
OVERALL PROJECT MANAGEMENT
PROJECT MANAGEMENT DURING IMPLEMENTATION OF THE DESIGN/PERMITTING AND INSTALLATION OF
THE SIX CANAL RESTORATION DEMONSTRATION PROJECTS
DETAILED SCOPE OF WORK
AMEC will provide general project management services for 12 months for overall management of
the canal restoration program. A cost has been included based upon providing a project manager
(Wendy Blondin) for 20% of the time during the 12 month time frame (estimated 416 hours at $155
per hour). This task will include client communications, attendance at meetings, preparation of
project updates, monthly reporting, and monthly invoicing.
Overall Project Management Deliverables:
• Monthly project status reports and monthly invoices detailing work activities performed within
the month.
• Meeting minutes
Project Management Budget: $ 64,480.00
Completion Date: 12 months from Notice to Proceed
67
BACK UP FOR
AMENDMENT #3
To Engineering, Design, Permitting, Field Assessments,
Project Management and Engineering Support
AGREEMENT
FOR TEE ENGINEERING, DESIGN, AND PERMITTING SERVICES
FOR THE CANAL DEMONSTRATION PROJECTS
THIS Contract (The AGREEMENT) made and entered into this 22s day of hUL 2014 by and
between Monroe County. a political subdivision of the State of Florida, whose address is IM
Simonton Street. Key West Florida 33 its successors and assigns hereinafter referred to as
the "COUNTY," through the Monroe County Board of County Commissioners (BOCC), the
Owner and 1EC Environment & Wras =m Inc a corporation of the State of Nevada
whose address is 5845 NW 158th Street. Nami Law Florida 33014; its successors and
assigns, hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the COUNTY benefits economically and environmentally by having non -impaired
water quality in its canals and near shore waters; and
WHEREAS, the COUNTY has completed the Canal Management Master Plan to better
understand the condition of the water quality in its 502 canals; and
WHEREAS, the COUNTY has agreed to proceed with several demonstration projects to test
various methods for canal restoration techniques to verify the applicability, feasibility,
effectiveness and costs in real time of the techniques on the canals; and
WHEREAS, the COUNTY issued a Request For Qualifications for a firm to design and permit
the projects. and provide construction administration services; and
WHEREAS, the CONSULTANT was a qualified respondent and the COUNTY desires to enter
into a CONTRACT with the CONSULTANT; and
WHEREAS, the CONSULTANT agrees to provide professional services for the demonstration
canals to include design, permitting, bathymetric surveys, mangrove assessment, tidal studies for
hydraulic modeling and geotechnical studies, project management and construction support
services;
NOW. THEREFORE, in consideration of mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
ART-
-
By executing this Agreement, the CONSULTANT makes the following express representations
and warranties to the COUNTY:
11Pagc
1.1.1 The CONSULTANT shall maintain all necessary licenses. permits or other authorizations
necessary to act as CONSULTANT for the Project until the CONSULTANT'S duties
hereunder have been satisfied.
1.1.2 The CONSULTANT has become familiar with the Project site(s) and the local conditions
under which the Projects are to be designed, constructed, and operated.
LL3 The CONSULTANT shall prepare all documents required by this Agreement including,
but not limited to, all contract plans and specifications, in such a manner that they shall
be in conformity and comply with all applicable law, codes and regulations. The
CONSULTANT warrants that the documents prepared as a part of this Contract will be
adequate and sufficient to accomplish the purposes of the Project, therefore, eliminating
any additional construction cost due to missing or incorrect design elements in the
contract documents; and shall use information gathered as a result of tie prior contracts
with the County, including the preparation of a Master Plan, bathymetric surveys and
work performed prior to selection of the 'an canals. CONSULTANT shall not
receive additional compcnsation under this contract for work performed under other canal
related contracts.
LL4 The CONSULTANT assumes full responsibility to the extent allowed by law with
regards to his performance and those directly under his employ.
1.15 The CONSULTANT'S services shall be performed as expeditiously as is consistent with
professional skill and cue and the orderly progress of the Project. In providing all
services pursuant to this agreement, the CONSULTANT shall abide by all statutes,
ordinances, rules and regulations pertaining to, or regulating such services, including
those now in effect and hereinafter adopted. Any violation of said statutes, ordinances,
rules and regulations shall constitute a material breach of this agreement and shall entitle
the COUNTY to terminate this agreement immediately upon delivery of written notice of
termination to the CONSULTANT.
1.1.6 At all times and for purposes under this agreement the CONSULTANT is an independent
contractor and not an employee of the Board of County Commissioners for Monroe
County. No statement contained in this agreement shall be construed so as to find the
CONSULTANT or any other of his/her employees, contractors, servants, or agents to be
employees of the Board of County Commissioners for Monroe County.
1.1.7 The CONSULTANT shall not discriminate against any person based on race, creed,
color, national origin, sex, age or any other characteristic or aspect which is not related,
in its recruiting, hiring, promoting, terminating, or other area affecting employment under
this agreement or with the provision of services or goods under this agreement.
21PagP
1
2.1.1 The CONSULTANT will perform for the COUNTY services as described in the
CONSULTANT'S scope of services, attached as Exhibit A and the Schedule of Fees,
attached as Exhibit B.
2.L2 This CONTRACT is effective on the 21st day of MaL 2014 and shall extend through
June 30. 2015. The CONSULTANT shall provide the deliverables as specified in
Exhibit A "Deliverable Schedule' and shall submit invoices following Exhibit B
"Schedule of Values".
2.2 CORRECTIONS OF ERRORS, OMISSIONS,
2.11 The CONSULTANT shall, without additional compensation. promptly correct errors,
omissions, deficiencies, or conflicts in the work product of the CONSULTANT or its
subconsultants, or both.
23 NOTICE REQUIREMENTS
2.3.1 All written correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. Any notice required or permitted under this
agreement shall be in writing and hand delivered or mailed, postage prepaid, to the
COUNTY by certified mail, return receipt requested, to the following:
Mr. Roman Gastesi, Jr.
County Administrator
1100 Simonton Street, Ste. 2-205
Key West, FL 33040
For the Consultant:
Mr. Jose R. Perez
5845 NW 158m Street
Miami Lakes, FL 33014
Rhonda Haag
Director of Sustainability
M.E. Nelson Government
Center, Ste. 2-246
102050 Overseas Highway
Key Largo, FL
Wendy C. Blondin
5845 NW 158" Street
Miami Lakes, FL 33014
3.1 The services described in this Article III are not included in Basic Services. They shall
be paid for by the COUNTY as provided in this agreement as an addition to the
compensation paid for the Basic Services but only if approved by the COUNTY before
commencement, and as follows:
A. Providing services of CONSULTANT for other than the previously listed consulting
scope of Project provided as a part of Basic Services.
Wage
B. Providing any other services not otherwise included in this Agreement or not
customarily furnished in accordance with generally accepted consulting practice.
C. Providing representation before public bodies in connection with the Project, upon
approval by the COUNTY.
3.2 If Additional Services are required, such as those listed above, the COUNTY shall issue a
letter requesting and describing the requested services to the CONSULTANT. The
CONSULTANT shall respond with fee proposal to perform the requested services. Only
after receiving an amendment to the Agreement and a notice to proceed from the
COUNTY, shall the CONSULTANT proceed with the Additional Services.
4.1 The COUNTY shall provide information regarding county maintained roads and maps.
CONSULTANT has more knowledge of the details of the project than the County since
the conclusion of various contracts including the preparation of a Master Plan,
bathymetric surveys and work performed prior to selection of the demonstration canals.
4.2 The COUNTY shall designate the Monroe County Sustainability Office or its designee to
act on the COUNTY'S behalf with respects to the Project. The shall render decisions in a
timely manner pertaining to documents submitted by the CONSULTANT in order to
avoid unreasonable delay in the orderly and sequential progress of the .CONSULTANTS
services.
4.3 Prompt written notice shall be given by the COUNTY and its representative to the
CONSULTANT if they become aware of any fault or defect in the Project or
nonconformance with the Agreement Documents. Written notice shall be deemed to have
been duly served if sea pursuant to paragraph 2.3.
4A The COUNTY shall fumish the required information and services and shall render
approvals and decisions as expeditiously as feasible for the orderly progress of the
Consultants services and work of the contractors.
4.5 The COUNTY'S review of any documents prepared by the CONSULTANT or its
subconsultants shall be solely for the purpose of determining whether such documents are
generally consistent with the COUNTY'S criteria, as, and if, modified. No review of such
documents shall relieve the CONSULTANT of responsibility for the accuracy, adequacy,
fitness, suitability or coordination of its work product.
4.6 The COUNTY shall provide copies of necessary documents required to complete the
work which are in the possession and control of the county.
4.7 Any information that may be of assistance to the CONSULTANT that the COUNTY has
immediate access to will be provided as requested
41Page
'''' 'ry i_' .S L�-
5.1.1 The CONSULTANT covenants and agrees to indemnify and hold harmless
COUNTY/Monroe County and Monroe County Board of County Commissioners from
any and all claims for bodily injury, including death, personal injury, and property
damage, including property owned by Monroe County, and any other losses, damages,
and expenses, including attorney's fees, court costs and expenses, which arise out of, in
connection with, or by reason of services provided by the CONSULTANT or
Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act
or omission of the CONSULTANT in any tier, their employees, or agents.
5.1.2 The first ten dollars ($10.00) of remuneration paid to the CONSULTANT is for the
indemnification provided for above. The extent of liability is in no way limited to,
reduced, or lessened by the insurance requirements contained elsewhere within this
agreement. Should any claims be asserted against the COUNTY by virtue of any
deficiency or ambiguity in the plans and specifications provided by the CONSULTANT,
the CONSULTANT agrees and warrants that he shall hold the COUNTY harmless and
shall indemnify him from all losses occurring thereby and shall further defend any claim
or action on the COUNTY'S behalf.
5.1.3 In the event the completion of the project (to include the work of others) is delayed or
suspended as a result of the CONSULTANT'S failure to purchase or maintain the
required insurance, the CONSULTANT shall indemnify COUNTY .from any and all
increased expenses resulting from such delays. Should any claims be asserted against
COUNTY by virtue of any deficiencies or ambiguity in the plans and specifications
provide by the -CONSULTANT the CONSULTANT agrees and warrants that
CONSULTANT hold the COUNTY harmless and shall indemnify it from all losses
occurring thereby and shall further defend any claims or action on the COUNTY'S
behalf.
5.1A The extent of liability is in no way limited to, reduced or lessened by the insurance
requirements contained elsewhere within the Agreement.
5.1.5 This indemnification shall survive the expiration or early termination of the Agreement.
6.1 PERSONNEL
The CONSULTANT shall assign only qualified personnel to perform any service concerning the
project. At the time of execution of this Agreement, the parties anticipate that the following
named individuals will perform those functions as indicated:
5 1 P a g a
NAME
Wendy Blondin, P.G.
Stephen Hanks, PE
Greg Coming, E.I.
Peter Medico, P.E.
Jeremy Paris
FUNCTION
Project Manager
Senior Engineer
Project Engineer
Construction Administration PM
Staff Scientist
So long as the individuals named above remain actively employed or retained by the
CONSULTANT, they shall perform the functions indicated next to their names. If they are
replaced the CONSULTANT shall notify the COUNTY of the change immediately.
ARTICLE YU
PAYMENTS
7.1 PAYMENT SUM
7.1.1 The COUNTY shall pay the CONSULTANT in current funds for the CONSULTANT'S
performance of this Agreement, for a total Not to Exceed Amount of Six Hundred Thirty
Tho d NWLMMftd nunMM,od Seven
7.2.1 For its assumption and performances of the duties, obligations and responsibilities set
forth herein, the CONSULTANT shall be paid monthly according to Schedule of Values
listed in Exhibit B.
(A) If the CONSULTANT'S duties, obligations and responsibilities are materially
changed by amendment to this agreement after execution of this Agreement,
compensation due to the CONSULTANT shall be equitably adjusted, either
upward or downward;
(B) As a condition precedent for any payment due under this Agreement, the
CONSULTANT shall submit monthly, unless otherwise agreed in writing by the
COUNTY, an invoice to the COUNTY requesting payment for services properly
rendered and reimbursable expenses due hereunder. The CONSULTANT'S
invoice shall describe with reasonable particularity the service rendered. The
CONSULTANT'S invoice shall be accompanied by such documentation or data
in support of expenses for which payment is sought that the COUNTY may
require.
(C) For the performance of the optional additional services and contingent additional
services described in Article III of this contract, provided same are first
authorized in writing by the COUNTY, the CONSULTANT shall be paid hourly
at the rates identified in Exhibit B, or as negotiated.
6 1 P a g e
73 REIMBURSABLE EXPENSES
73.1 Reimbursable expenses include expenses incurred by the CONSULTANT in the interest
of the Project:
a. Travel expenses shall be allowed only to the extent and the amounts authorized in
either Section 112.061. Florida Statutes or Monroe County Code Section 2-111;
however prior to incurring any travel expenses written approval for any reimbursable
expense must be obtained from the Owner or designee.
b. County Voucher forms must be filled out and submitted with the travel expense to
obtain payment.
7A BUDGET
7.4.1 Monroe County's performance and obligation to pay under this contract is contingent
upon annual appropriation by the BOCC.
8.1.1 The CONSULTANT shall obtain insurance as specified and maintain the required
insurance at all times that this Agreement is in effect. In the event the completion of the
project (to include the work of others) is delayed or suspended as a result of the
CONSULTANT'S failure to purchase or maintain the required insurance, the
CONSULTANT shall indemnify the COUNTY from any and all increased expenses
resulting from such delay.
8.1.2 The coverage provided herein shall be provided by an insurer with an A.M. Best
Rating of VI or better, that is licensed to do business in the State of Florida and that has
an agent for service of process within the State of Florida The insurance certificate shall
contain an endorsement providing sixty (60) days' notice to the COUNTY prior to any
cancellation of said coverage. Said coverage shall be written by an insurer acceptable to
the COUNTY and shall be in a form acceptable to the COUNTY.
8.1.3 CONSULTANT shall obtain and maintain the following policies;
A. Workers' Compensation insurance as required by the State of Florida, sufficient to
respond to Chapter 440 Florida Statutes.
B. Employers Liability Insurance with limits of $1,000.000 per Accident, $1,000,000
Disease, policy limits. $1,000,000 Disease each employee.
C. Comprehensive business automobile and vehicle liability insurance covering claims
for injuries to members of the public and/or damages to property of others arising
from use of motor vehicles, including onsite and offsite operations. and owned, hired
7 1 P a g e
or non -owned vehicles, with One Million Dollars ($1,000,000.00) combined single
limit and One Million Dollars ($1,000,000.00) annual aggregate.
D. Commercial general liability, including Personal Injury Liability insurance covering
claims for injuries to members of the public or damage to property of others arising
out of any covered act or omission of the CONSULTANT or any of its employees,
agents or subcontractors or subconsultants, including Premises and/or Operations,
Products and Completed Operations, Independent Contractors; Broad Form Property
Damage and a Contractual Liability Endorsement with One Million Dollars
($1,000,000) per occurrence and annual aggregate.
An Occurrence Form policy is preferred. If coverage is changed to or provided on a
Claims Made policy, its provisions should include coverage for claims filed on or
after the effective date of this Agreement. In addition, the period for which they may
be reported must extend for a minimum of 48 months following the termination or
expiration of this Agreement.
E. Professional liability insurance of One Million Dollars ($1,000,000.00) per claim and
Two Million Dollars ($2,000,000.00) annual aggregate. If the policy is a `claims
made" policy, CONSULTANT shall maintain coverage or purchase a "tail" to cover
claims made after completion of the project to cover the statutory time limits in
Chapter 95 of the Florida Statutes.
F. COUNTY shall be named as an additional insured with respect to CONSULTANTS
liabilities hereunder in insurance coverage identified in Paragraphs C and D.
G. CONSULTANT shall require its subconsultants to be adequately insured at least to
the limits prescribed above, and to any increased limits of CONSULTANT if so
required by COUNTY during the term of this Agreement. COUNTY will not pay for
increased limits of insurance for subconsultants.
A. CONSULTANT shall provide to the COUNTY certificates of insurance or a copy of
all insurance policies including those naming the COUNTY as an additional insured
by including any subsection hereunder. The COUNTY reserves the right to review a
copy of such policies upon request.
I. If the CONSULTANT participates in a self-insurance fund, a Certificate of Insurance
will be required. In addition, the CONSULTANT may be required to submit updated
financial statements from the fund upon request from the COUNTY.
J. CONSULTANT shall provide evidence of all completion of all insurance
requirements, including demonstration that County has been included as additional
insured within 30 days of the execution of the contract by both parties. Failure to
provide the documents required as determined by the COUNTY constitutes reason for
termination of the contract by the COUNTY, without payment of damages of any
nature, by the COUNTY to the CONSULTANT.
81Pa8F
DW12
9.1 SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference
only, and that it is agreed that such section headings are not a part of this Agreement and will not
be used in the interpretation of any provisions of this Agreement.
9.2 OWNERSHIP OF THE PROJECT DOCUMENTS
The documents prepared by the CONSULTANT for this Project belong to the COUNTY and
may be reproduced and copied without aclmowledgement or permission of the CONSULTANT.
9.3 SUCCESSORS AND ASSIGNS
The CONSULTANT shall not assign or subcontract its obligations under this Agreement except
in writing and with the prior written approval of the Board of County Commissioners for Monroe
County and the CONSULTANT, which approval shall be subject to such conditions and
provisions as the Board may deem necessary. This paragraph shall be incorporated by reference
into any assignment or subcontract and any assignee or subcontractor shall comply with all of the
provisions of this Agreement. Subject to the provisions of the immediately preceding sentence,
each party hereto binds itself, its successors, assignees and legal re *ves to the other and
to the successors, assigns and legal representatives of such other party. The CONSULTANT
shall not assign its right, hereunder, excepting its right to payment, nor shall it delegate -any of its
duties hereunder without the written consent of the COUNTY.
9A NO THIRD PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise, with or any
rights in favor of, any third party.
9.S TERMINATION
9.5.1 If funding cannot be obtained or cannot be continued at a level sufficient to allow for
continued reimbursement of expenditures for services specified in this agreement, the agreement
may be terminated immediately at the option of the County by written notice of termination
delivered to the CONSULTANT. The County shall not be obligated to pay for any services
provided by the CONSULTANT after the Architect has received written notice of termination,
unless otherwise required by law.
9.5.2 In the event the CONSULTANT shall be found to be in breach of any of the clauses of
this agreement or in any aspect of service, the COUNTY shall have the right to terminate this
Agreement for cause after five (5) days written notification to the CONSULTANT. The
CONSULTANT shall have 15 days to cure the breach to the breach and send written notice to
the County of the nature of the cure. The County and the CONSULTANT shall meet within 10
working days of the written notice of cure to determine if a cure has been accomplished. If no
9 1 P a g e
accord can be reached between the parties the Board of County Commissioners shall make the
decision of whether or not to terminate the agreement at a public meeting of the board.
9.5.3 The County may terminate this Agreement without cause by giving the other party sixty
(60) days written notice of its intention to do so.
9.6 CONTRACT DOCUMENTS
The contract documents consist of
• this Agreement and Exhibits A and B,
• and modifications made after execution by written amendment. In the event any conflict
between any of those Agreement documents, the one imposing the greater burden on the
CONSULTANT will control.
9.7 PUBLIC ENTIT11ES CRIMES
A person or affiliate who has been place on the convicted vendor list following a conviction for
public entity crime may not submit a bid on contracts to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 297.017 of the Florida Statutes, for
CATEGORY TWO for a period of 36 months from the date of being placed- on the convicted
vendor list.
By signing this A _ _ CONSULTANT represents that the execution of this Agreement will
not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes), Violation of this
section shall result in termination of this Agreement and recovery of all moneys paid hereto, and
may result in debarment from COUNTY'S competitive procurement activities.
In addition to the foregoing, CONSULTANT further represents that there has been no
determination, based on an audit that it or any subconsultant has committed an act defined by
Section 297.133. as "public entity crime", and that it has not been formally charged with
committing an act defined as a "public entity crime" regardless of the amount of money involved
or whether CONSULTANT has been placed on the convicted vendor list.
CONSULTANT will promptly notify the COUNTY if it or any subcontractor or subeonsultant is
formally charged with an act defined as a "public entity crime" or has been placed on the
convicted vendor list.
9.8 MAINTENANCE OF RECORDS
A. CONSULTANT shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting principles
consistently applied. Records shall be retained for a period of five years from the termination of
101 Page
this Agreement. Each party to this Agreement or their authorized representatives shall have
reasonable and timely access to such records of each other party to this Agreement for public
records purposes during the term of the Agreement and for four years following the termination
of this Agreement. V an auditor employed by the County or Clerk determines that monies paid
to CONSULTANT pursuant to this Agreement were spent for purposes not authorized by this
Agreement, the CONSULTANT shall repay the monies together with interest calculated
pursuant to Sec. 55M; FS, running from the date the monies were paid to County.
B. "Pursuant to F.S. 119.0701, Contractor and its subcontractors shall comply with all public
records laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that Monroe
County would provide the records and at a cost that does not exceed the cost provided in Florida
Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the contractor upon termination of the contract and
-deatmy any duplicate public records. -that are exempt or confidential and -exempt from public
records disclosure requirements. All records stored electronically must be provided to Monroe
County in a format that is compatible with the information technology systems of Monroe
County."
9.9 GOVERNING LAW, VENUE, INTERPRETATION, COST AND FEES
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida applicable to contracts made and to be performed entirely in the State. In the
event that any cause of action or administrative proceeding is instituted for the enforcement or
inter retation of this Agreement, COUNTY and CONSULTANT agree that venue will He in the
16 Judicial Circuit, Monroe County, Florida, in the appropriate court or before the appropriate
administrative body in Monroe County, Florida This Agreement shall not be subject to
arbitration. The County and CONSULTANT agree that, in the event of conflicting
interpretations of the terms or a term of this Agreement by or between any of them the issue shall
be submitted to mediation prior to the institution of any other administrative or legal proceeding.
9.10 SEVERABII.ITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and
111 Page
provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted
by law unless the enforcement of the remaining terms, covenants, conditions and provisions of
this Agreement would prevent the accomplishment of the original intent of this Agreement. The
County and CONSULTANT agree to reform the Agreement to replace any stricken provision
with a valid provision that comes as close as possible to the intent of the stricken provision.
9.11 ATTORNEY'S FEES AND COSTS
The COUNTY and CONSULTANT agree that in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or interpretation of
this Agreement, the prevailing pasty shall be entitled to reasonable attorney's fees and court
costs, as an award against the non -prevailing party, and shall include attorney's fees and courts
costs in appellate proceedings, as an award against the non -prevailing; party. Mediation
proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the
Florida Rules of Civil Procedure and usual and customary procedures required by the circuit
court of Monroe County.
9.12 BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of the COUNTY and CONSULTANT and their respective legal representatives,
successors, and assigns.
9.13 AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance of
this Agreement have been duly authorized by all necessary COUNTY and corporate action, as
required by law.
9.14 CLAEWS FOR FEDERAL OR STATE AID
CONSULTANT and COUNTY agree that each shall be, and is, empowered to apply for, seek,
and obtain federal and state funds to further the purpose of this Agreement, provided that all
applications, requests, grant proposals, and funding solicitations shall be approved by each party
prior to submission.
9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to
be resolved by meet and confer sessions between representatives of each of the parties. If no
resolution can be agreed upon within 30 days after the fast meet and confer session, the issue or
issues shall be dismissed at a public meeting of the Board of County Commissioners. If the issue
or issues are still not resolved to the satisfaction of the parties, then any party shall have the right
to seek such relief or remedy as may be provided by this Agreement or by Florida law. This
provision does not negate or waive the provisions of paragraph 9.5 concerning termination or
cancellation.
121Pa&
9.16 COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating to the
formation, execution, performance, or breach of this Agreement, COUNTY and CONSULTANT
agree to participate, to the extent required by the other party, in all proceedings, hearings,
processes, meetings, and other activities related to the substance of this Agreement or provision
of the services under this Agreement. COUNTY and CONSULTANT specifically agree that no
party to this Agreement shall be required to enter into any arbitration proceedings related to this
Agreement.
9.17 NON DISCRIl UNATION
CONSULTANT and COUNTY agree that there will be no discrimination against any person,
and it is expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further action
on the part of any party, effective the date of the court order. CONSULTANT and COUNTY
agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VI of the Civil
Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC 53.1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s. 794). which prohibits discxianination on the
basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act
of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6)
The Comprehensive Alcohol Abuse and Alcoholism Prevention. Treatment and Rehabilitation
Act of 1970 (PL 91-616). as amended, relating to nondiscrimination on the basis of alcohol
abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss.
690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent
records; 8) Title VM of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities
Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any
Federal or state statutes which may apply to the parties to, or the subject matter of, this
Agreement.
9.18 COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and shall not
acquire any interest, which would conflict in any manner or degree with its performance under
this Agreement, and that only interest of each is to perform and receive benefits as recited in this
Agreement.
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9.19 CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be required to
comply with the standards of conduct for public officers and employees as delineated in Section
112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing
business with one's agency; unauthorized compensation, misuse of public position, conflicting
employment or contractual relationship; and disclosure or use of certain information.
9.20 NO SOLICITATION / PAYMENT
The CONSULTANT and COUNTY warrant that, in respect to itself, it has neither employed nor
retained any company or person, other than a bona fide employee working solely for it, to solicit
or secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the award
or making of this Agreement. For the breach or violation of the provision, the CONSULTANT
agrees that the COUNTY shall have the right to terminate this Agreement without liability and,
at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission, percentage, gift, or consideration.
9.21 PUBLIC ACCESS
The CONSULTANT and COUNTY shall allow and permit reasonable access to, and inspection
of, all documents, papers, letters or other materials in its possession or under its control subject
to the provisions of Chapter 119, Florida Statutes and Section 9.8 of this Agreement, and made
or received by the CONSULTANT and COUNTY in conjunction with this Agreement; and the
COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this
provision by CONSULTANT.
9.22 NON -WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the
CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability insurance
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor
shall any contract entered into by the COUNTY be required to contain any provision for waiver.
9.23 PRIVILEGES AND 11MAdUNITY
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules
and pensions and relief, disability, workers' compensation, and other benefits which apply to the
activity of officers, agents, or employees of any public agents or employees of the COUNTY,
when performing their respective functions under this Agreement within the territorial limits of
the COUNTY shall apply to the same degree and extent to the performance of such functions and
duties of such officers, agents, volunteers, or employees outside the territorial limits of the
COUNTY.
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9.24 LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non -Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor
shall it be construed as, relieving any participating entity from any obligation or responsibility
imposed upon the entity by law except to the extent of actual and timely performance thereof by
any participating entity, in which case the performance may be offered in satisfaction of the
obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed
as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to
the extent permitted by the Florida constitution, state statute, and case law.
925 NON -RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to
enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the CONSULTANT and the COUNTY agree that neither
the CONSULTANT nor the COUNTY or any agent, officer, or employee of either shall have the
authority to inform, counsel, or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this Agreement separate and
apart, inferior to, or superior to the community in general or for the purposes contemplated in
this Agreement.
9.26 ATTESTATIONS AND TRUTH IN NEGOTIATION
CONSULTANT agrees to execute such documents as the COUNTY may reasonably -require
including a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace
Statement. Signature of this Agreement by CONSULTANT shall act as the execution of a truth
in negotiation certificate stating that wage rates and other factual unit costs supporting the
compensation pursuant to the Agreement, or under State and Federal law, are accurate, complete,
and current at the time of contracting. The original contract price and any additions thereto shall
be adjusted to exclude significant sums by which the agency determines the contract price was
increased due to inaccurate, incomplete, or concurrent wage rates and other factual unit costs. All
such adjustments must be made within one year following the end of the Agreement.
9.27 NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of
any member, officer, agent or employee of Monroe County in his or her individual capacity, and
no member, officer, agent or employee of Monroe County shall be liable personally on this
Agreement or be subject to any personal liability or accountability by reason of the execution of
this Agreement.
9.28 DISADVANTAGED BUSINESS ENTERPRISE
Disadvantaged Business Enterprise (DBE) Policy and Obligation - It is the policy of the
COUNTY that DBE's, as defined in 49 C.F.R. Part 26, as amended, shall have the opportunity to
participate in the performance of contracts financed in whole or in part with COUNTY funds
151Page
under this Agreement. The DBE requirements of applicable federal and state laws and
regulations apply to this Agreement. The COUNTY and its CONSULTANT agree to ensure that
DBE's have the opportunity to participate in the performance of this Agreement. In this regard,
all recipients and contractors shall take all necessary and reasonable steps in accordance with
applicable federal and state laws and regulations to ensure that the DBE's have the opportunity
to compete for and perform contracts. The COUNTY and the CONSULTANT and
subcontractors shall not discriminate on the basis of race, color, national origin or sex in the
award and performance of contracts, entered pursuant to this Agmement
9.29 EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded
as an original, all of which taken together shall constitute one and the same instrument and any
of the parties hereto may execute this Agreement by signing any such counterpart.
IN WITNESS VVIEREOF, each patty caused this Agreement to be executed by its duly
.powkimed representative on the day and year first above written.
BOARD OF COUNTY COMNIISSIONERS
^ OF MONROE COUNTY, FLORIDA
By: .
Clerk yodChai man
Date• (o• 1-7. 14
(Seal) AMEC ENVIRONMENT &
Attest: INFRASTRUCTURE, INC.
By: By.
WTINFSS for AIVIEC
Tide: r
By -mod
WITNESS
MONROE COUNTY ATTORNEY
PROV D AS TO FOR
NATIL ENE W CAS/1S(EL/
ASSISTANT COUNTY ATTORNEY
Date �— /•� " �) r _
16�Page __..
Exhibit A
CONSULTANT'S SCOPE OF SERVICES
171 Page
EXHIBIT A
AMEC's SCOPE of SERVICES
AMEC Environmental & Infrastructure, Inc. (AMEC) will provide the following scope of professional
services for the specified costs related to performing additional assessment, design, permitting, and
engineering support during construction at six (6) of the seven (7) canals selected for funding in the
Monroe County Canal Restoration Demonstration Program. The scope and cost estimate for the
seventh demonstration canal (#278 Eden Pines) is not included due to recent access issues that are
requiring a redesign of the conceptual plan for the restoration. After completion and homeowner
acceptance of the revised conceptual design, AMEC will submit an amendment to complete the final
design, permitting and engineering support during construction at the #278 canal. Table 1 shows the list
of the currently selected canals and proposed restorations. The costs presented in this proposal are
based upon AMEC's ability to complete the tasks for all six (6) canals concurrently. If this cannot be done
additional funds will be required.
This document provides the detailed scope and cost estimate for the engineering and other support
services required to complete final designs and obtain permits for six (6) identified canal restorations
included in the Monroe County demonstration program for canal water quality improvements (refer to
Table 1). The objectives of the scope of work for six (6) of the canals are to:
(1) Obtain any additional assessment field data required for the designs;
(2) Complete preliminary, 60%, and 100% Construction Documents;
(3) Prepare permit packages for state, federal, and local permit applications at the completion of
final design plans;
(4) Complete construction technical specifications and engineer's probable construction cost
estimates; and
(5) Provide engineering support services during the construction.
A scope of work for each of the six (6) canals restorations is provided in detail in the following pages.
TABLE 1
IDENTIFIED CANALS SELECTED FOR INCLUSION IN THE MONROE COUNTY DEMONSTRATION PROJECT
PROGRAM
WEED BARRIER
ORGANIC
REMOVAL
CULVERT
INSTALLATION
PUMPING
BACKFILLING
0266 Big Pine
#266 Big Pine
#459 Geiger
#29 Key Largo
Doctor's Arm
Doctor's Arm
Boca Chica
Sexton Cove
Subdivision
Subdivision
Ocean Shores
Estates
between Witters
between Witters
Subdivision
Subdivision
and Bailey Lanes
and Bailey Lanes
between Boca
between Bunting
Chica Road and
and Pigeon Drives
(one canal two
Jay Lane
restorations)
#287 Big Pine
0290 Big Pine
#277 Big Pine
Atlantic Estates
between Avenue I
Tropical Bay
Subdivision
and Avenue J
Subdivision
between Hollerich
between Watson
and Atlantis Drives
Blvd and Sunrise
Drive
COST ESTIMATE
Detailed cost spreadsheets have been prepared for each canal restoration. There are seven (7) tasks
for each canal as well as an overall project management budget included for managing the six (6)
restoration projects. The cost spreadsheets are included in the following attachments with each canal
scope and provide task detail related to assessment, design, permitting, bid support and engineering
services during construction. A summary of the total estimated costs by canal as well as totals by task
for all six (6) canals is presented in Table 2.
04
Table 2
EC PROFESSIONAL SERVICES SCOPE OF WORK RELATED TO THE DEMONSTRATION CANALS
Task #
Canal #266
Canal #287
Canal #290
Canal #459
Canal #277
Canal #29
Total all Six
Weed
Weed
Organic
Culvert
Culvert
Backfilling
Canals
Barrier and
Barrier
Removal
Organic
Removal
1. Additional Assessment,
Geotechnical, Conditions
$32,973.15
$15,344.05
$27,787.30
$28,452.65
$35,172.05
$28,368.15
$167,597.35
Survey and Surveying
2. Preliminary Design
n
$10,634.00
$6,712.00
$11,752.00
$6.144.00
$7.308.00
$8,386.00
$50,936.00
3. Permitting
$11,317.10
$10,629.10
$11,317.10
$10,629.10
$10.828.10
$10,629.10
$65,349.60
4.60% Construction
Drawings
$10,484.00
$4,400.00
$10,152.00
$6,070.00
$6,598.00
$5,828.00
$43,532.00
5.100% Construction
Documents
$6,466.00
$4,258.00
$6,190.00
$5,518.00
$6,064.00
$7,158.00
$35,654.00
6. Bid Support
$6,020.80
$6,020.80
$6,020.80
$6,020.80
$6,020.80
$6,020.80
$36,124.80
7. Construction
Administration and
$43,489.20
$7,052.60
$23,848.20
$14,199.40
$20,847.80
$60,819.83
$170,257.03
Inspections
Project Management
$64,480.00
Total Per Canal
$121,384.25
$54,416.55
$96.567.40
$77,033.95
$92,838.75
$127,209.88
$633,930.78
Estimated Construction
Cost
$700,000.00
$25,000.00
$600,000.00
$130,000.00
$200,000.00
$1,300,000.00
$2,955.000.00
AMEC Scope of Services
Related to Canal Restoration Demonstration Design, Permit and
Engineering Support During Construction amecO
CANAL #266
BIG PINE KEY DOCTORS ARM SUBDIVISION
WEED BARRIER AND ORGANIC REMOVAL RESTORATIONS
BACKGROUND
The scope of work developed for completing the restoration design for Canal #266, located in
Doctors Arm, Big Pine Key, is based upon previously collected information which is summarized on
the information sheet and conceptual design provided (attached). These documents are part of the
report titled 'Monroe County Selection of Demonstration Canals for Water Quality Improvements;
dated November 8, 2013.
DETAILED SCOPE OF WORK
The scope of work is broken down into the following tasks:
• Additional data collection including bathymetric and planimetric surveys, sediment
sample collection, dewatering design bench scale testing, and mangrove surveys, as
required to complete the design and permitting of the proposed restoration
a Preliminary Design — 30% Documents
Permitting
60% Construction Documents
• 100% Construction Documents with
• Bid Support
• Construction Support Services and Engineering During Construction
Task 1: Additional Data Collection/Processina
The first task is the collection of additional data that will be needed to finalize the design for both
installation of weed barrier and organic removal from the canal bottom at Canal #266. AMEC shall
schedule a site visit to meet with homeowners to discuss the conceptual designs, confirm the
locations of the equipment involved with the restorations Including staging areas, and obtain any
additional input from the homeowners that might affect the final designs. AMEC shall coordinate
the site visit with County staff. During the site visits the locations and specifics of additional data
collection, such as survey limits, will be verified.
AEMC will complete an existing conditions survey of the staging areas and equipment locations,
seawalls, and other dock features of all properties located within the project limits. This will be
performed by boat and foot and will consist of photo documentation and completion of a checklist
detailing all structures, boats, davits, etc. The condition and depth of the seawalls will be noted. A
general engineering site evaluation will also be performed to denote other applicable site
conditions such as existing utilities, existing structures (e.g. weed gates, aerators) that will require
demolition, access issues, etc.
AMEC staff will identify and delineate mangrove wetlands within the project footprint in accordance
with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual
and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual. Wetlands,
including mangroves, will be evaluated utilizing the FDEP Uniform Mitigation Assessment Method
(UMAM), Wetland Rapid Assessment Method (WRAP), and/or the Estuarine Wetland Rapid
Assessment Method (EWRAP) (depending on regulatory agency requirements) to assess the
direct and indirect impacts as well as to determine the appropriate compensatory mitigation, if any.
Prior to the site visit, AMEC will research and assemble available soil surveys, site topographic maps,
and National Wetland Inventory maps to preliminarily identify potential waters of the U.S., wetlands,
and streams. AMEC will then conduct the field visit to characterize the delineated wetlands.
Delineation includes on -site determination, marking in the field with a handheld GPS unit (sub -
meter accuracy), and flagging of the aerial extent of each wetland (if any).
Note: Florida International University (FIU) staff will perform the benthic and threatened and
endangered species surveys required for the permit applications as part of their baseline
canal characterization being performed under an existing EPA grant. AMEC will obtain FIU's
survey data and incorporate the information into an ecological evaluation report required for permit
submittal.
AMEC will obtain bathymetric and planimetric data for the canal area within the footprint of the
proposed restoration as well as immediately surrounding structures within the project boundary.
These will include the location at the canal mouth where the weed barrier is proposed and the
proposed area for the electrical service drop and blower. The bathymetric survey will be carried
out utilizing a survey -grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop
an adjustable height rod. This apparatus will be used in a boat to traverse the canal area as best
as possible to establish a grid of canal bottom elevations sufficient to develop a digital elevation
model. The thickness of soft sediment will be determined in addition to top of hard rock. The
planimetric data will be acquired in the area of the proposed blower location and will detail the
existing utilities, private property, and any other significant structure within the immediate area.
Bathymetric maps will be prepared for design and permitting of the project. The survey and all
subsequent work will be relative to the North American Datum of,- 1983/2007 Adjustment
(NAD83/07) and the North American Vertical Datum of 1988 (NAVD88) based on nearby National
Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and
vertical geodetic control monuments. All surveying and mapping services associated with this
assignment will conform with the applicable requirements of the Department's Bureau of Survey
and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17, Minimum
Technical Standards, pursuant to Chapter 472, Florida Statutes.
Review of the existing sediment characterization data collected under DEP Grant S0769, has
identified that additional bench scale polymer testing and a Geotube Dewatering Test are needed
for designing the organic removal dewaterng system. Additional sediment and canal water will
need to be collected for this testing. AMEC will collect approximately six (6) soil cores to obtain the
necessary 10 gallons of sediment. Additionally AMEC will collect 20 gallons of canal water. Both
sediment and water will be shipped to WaterSolve LLC in Michigan for testing. An acute and
chronic toxicity test of the bench scale dewaterng effluent will also be performed by AMEC's
Gainesville Toxicology Laboratory.
AMEC will attempt to gain approval for land disposal within the Keys for the removed organic
material. At this time, it is not known what additional field assessment tasks will be required to
obtain approval for the disposal.
C
Task 1 Deliverables:
• Engineering Site Reconnaissance Summary
• Baseline Conditions Survey
• Technical memorandum with the attachments of the bathymetric survey and Geotube
Dewatering Test results
• Ecological evaluation report.
Task 1 Budget: $ 32,973.15
Task 1 Completion Date: 90 days after Notice to Proceed
Task 2: Preliminary Desion - 30% Documents
AMEC will review the existing conceptual designs along with the newly obtained additional
assessment data and examine each design alternative in further detail and modify as needed to
achieve the best possible result. AMEC will prepare preliminary design plans and technical
specifications for the project. The preliminary design plans will include an existing site plan,
proposed site plan, proposed grading plans, erosion and sediment control plans, and construction
details. The preliminary design plan will be submitted to Monroe County at the conclusion of this
task for final review and approval. County review time is not included in the project schedules.
Task 2 Deliverables:
• Preliminary design plans that including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans, and
e. construction details.
Task 2 Budget: $10,634.00
Task 2 Completion Date: 90 days after Notice to Proceed
Task 3: Permitting
AMEC will obtain permits from the required regulatory agencies for the proposed weed barrier and
organic removal restorations. The identified list of permits is shown below:
Environmental Resource Permit — SFWMD consultation with FWC
Dredge and Fill Permit — USACE, consultations with NOAA Fisheries, USFWS
FKNMS Permit — NOAA FKNMS
DEP — Mangrove trimming, if required.
AMEC will coordinate and attend pre -application permitting meetings. An initial pre -application
meeting will be set up with the designated permitting representatives to identify permitting
requirements and agency concerns. Following site investigations, a follow up pre -application
meeting may be required to discuss any potential Impacts to natural resource and any avoidance,
minimization and mitigation requirements. The follow up pre -application meetings may include site
visits with the regulatory agency representatives. Once a clear path forward on required
VA
consultation and mitigation to acquire the permits is identified, the Joint Environmental Resource
Permit (ERP)/Federal Dredge and Fill 404 permit application and a NOAA National Marine
Sanctuaries Permit application will be completed along with any supporting documents
(Endangered Species Act Biological Assessment and/or Essential Fish Habitat Assessment) will be
prepared. Estimated permit application fees are included in the costing for this scope of work.
If impacts to wetlands or benthic resources are identified, AMEC will coordinate appropriate
mitigation either onsite or through the purchase of mitigation credits. Costs to purchase mitigation
credits are not included in the cost estimate as it is unknown at this time what will be required.
Once permit applications are submitted, the agencies will have the opportunity to prepare a
Request for Additional Information (RAI). AMEC will prepare responses to the RAls.
The scope of work for the permitting includes only non -sovereign submerged lands located within
the project footprints.
Task 3 Deliverables:
• Meeting minutes of the pre -application communications
• Completed permit applications.
Task 3 Budget: $11,317.10
Task 3 Completion Date: 135 days after Notice to Proceed
Task 4: 60% Construction Documents
Upon acceptance of the preliminary (30%) designs, AMEC will prepare a 60% construction
submittal. The Construction Documents will include each of the following components:
• Survey — AMEC's licensed surveyor's bathymetric and planimetric surveys.
• Construction Plans — depicting site impacts, maintenance of traffic, and utility impacts and
relocations, if necessary.
• Specifications — Technical specifications for the project, utilizing County Standards where
applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or
developed specifically for this project application if necessary.
• Schedules — AMEC will prepare a detailed construction schedule, working closely with the
County, the homeowners and other stakeholders to phase, sequence and complete
construction while considering the constraints and limitations.
• Estimate of Construction Cost - The cost for the canal restoration will be refined
throughout the design process and a detailed Engineer's Opinion of Probable Cost will be
prepared and submitted with the 60% construction documents.
As part of the 60% design effort, AMEC will design a sediment removal, dewatering system and
disposal plan for the removal of organics.
60% design plans and specifications will be submitted to Monroe County for review and comment.
County times are not included in the project schedules. County review time is not included in the
project schedules. Comments received will be addressed and resolved to the satisfaction of the
County as soon as practicable so as to not delay future design. Open communication with the
homeowners will be maintained throughout the design process.
Task 4 Deliverables:
60% design plans for the proposed restoration including
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. construction schedule
g. Engineers Opinion of Probable Cost.
Task 4 Budget: $10,484.00
Task 4 Completion Date: 120 days after Notice to Proceed
Task 5: 100% Construction Documents Completion Submittal
Upon acceptance by the County of the 60% construction documents and comments from
permitting agency reviewers, the AMEC Team will develop the 100% construction documents for
the project. Because the design package is advancing from 60% to a 100%, the AMEC Team will
have ongoing communication with County staff and stakeholders to resolve any outstanding issues
or questions and address concerns during the final design development. The final design plans will
include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment
control plans, cut/fill analysis and construction details. AMEC will update the plans, specifications,
costing, and models as required in response to regulatory comments.
Comments received from Monroe County will be addressed and resolved prior to the final submittal
of the 100% construction documents and design specifications. Once the final designs are
approved an Operation and Maintenance Plan will be prepared for the project site.
Task 5 Deliverables:
• 100% Construction Documents for the proposed restoration including:
a. existing site plan
b. proposed site plan
c. proposed grading plans
d. erosion and sediment control plans
e. construction details
f. specifications
g. construction cost estimate, and
h. Operation and Maintenance Plan.
E
Task 5 Budget: $ 6,466.00
Task 5 Completion Date: 225 days after Notice to Proceed.
The ACOE permitting may require extension of this date.
Task 6: Bid Support
Upon completion of the Construction Documents, AMEC will assist Monroe County, who will be
bidding out the construction of the restoration, with the bid phase. AMEC will provide the following
services to assist Monroe County with the bidding of the construction of the restoration:
• Review of the Bid Package prepared by Monroe County which will include the 100%
Construction documents completed by AMEC
• Respond to applicable Bidders' Requests for Information (RFI's) and assist in the
preparation of Addenda, including making revisions to the Bidding Documents, as required.
• Attend a Pre -Bid Conference and site walk-through and assist in preparation of meeting
minutes.
• Conduct a Responsibility Review of the Apparent Low Bidder in accordance with
requirements.
• Attend a Pre -Award Conference, to discuss the Bidder's qualifications and understanding of
the Project, if required.
Task 6 Deliverables:
• Comments on Bid Package
• RFI responses
• Pre -bid meeting notes
• Comments on review of bids
• Pre -award conference meeting minutes.
Task 6 Budget: $ 6,020.80
Task 6 Completion Date: Estimated 60 days duration which will need to be confirmed by Monroe
County. Based upon 60 days duration estimated completion date of 300 days after Notice to
Proceed
Task 7: Construction Support Services and Engineering During Construction
The AMEC Team will conduct the following activities:
• Pre -Construction Conference & Site Walk-Thru: Prepare the agenda and prepare the
meeting minutes.
• Reauests for Information: Review Contractor RFI's and respond as required to clarify the
Contract Documents, including providing revised drawings or specifications if needed. in
general, response time for RFI's shall average seven (7) days. Complex issues, or those
requiring review by more than one design discipline may require additional time. Where
possible, the design team will expedite its review.
• Submittals: Review contractor submittals (schedules, samples, product data, shop
drawings, installation drawings, etc.) and provide review comments for same. In general,
response time for submittals shall average fourteen (14) days. Complex submittals or
10
submittals requiring review by more than one design discipline may require additional time.
Where possible, design team will expedite its review.
• Chanoe Orders: Assist in the evaluation and preparation of contractor change orders.
• Proiect Close -Out: Attend one (1) Project Close -Out Meeting Review and amend the
Contractor's punch lists for substantial and final completion. When all items are complete in
accordance with the Contract Documents, issue a report indicating final acceptance of
same. Design Team will also verify that the Contractor has submitted all required close-out
documentation prior to authorizing approval of final payment to Contractor.
• Consult with Owner. Provide consultation and advice to County regarding the Contractor's
performance of the Contract. Lialse with the County, homeowners, and other stakeholders
as necessary to administer the construction contract.
• Site Inspection: AMEC will oversight the contractor and prepare daily work reports showing
contractors activities, equipment, maintenance of traffic and environmental compliance. An
AMEC Inspector should be on site when the contractor is working.
The costs for daily site inspections (up to 8 hours per day) and construction administration are
based upon the number of construction days. For this proposal the number of field construction
days is based upon the conceptual design cost estimates previously completed for Monroe County
which for the weed barrier installation and organic removal is estimated at 44 days. After
completion of the 100% construction documents and final construction schedule, the number of
construction days may change.
Task 7 Deliverables:
• Daily work reports
• Meeting minutes
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Pre -construction, Progress and Final Photographs (Electronic Files)
Task 7 Budget: $ 43,489.20
Task 7 Completion Date: Duration of 44 constructions days; 66 calendar days based upon 5 day
work weeks after initiation of construction.
TOTAL PROJECT BUDGET CANAL #266
A detailed cost spreadsheet is attached. The costs are based upon completing the #266 weed
barrier installation and organic removal restoration independently of the other six (6) restorations in
case of a hold in schedule due to a lack of homeowner approval, permitting, or other issue. This
restoration will be able to proceed on its own schedule.
PROJECT TOTAL: $ 121,384.25
111
AMENDMENT NO.1
TO THE CONTRACT FOR
ENGINEERING SERVICES
FOR THE
SELECTION OF CANAL DEMONSTRATION PROJECTS
THIS AMENDMENT NO. 1 dated 90--- 17 - 2013, to that Contract dated the 15&
day of May, 2013, by and between Monroe County, "COUNTY," and AMEC
Environment &Infrastructure, Inc., "CONSULTANT ;
W INESSETH:
WHEREAS, the COUNTY has agreed to proceed with several demonstration projects to
test various methods for canal restoration techniques to verify the applicability,
feasibility, effectiveness and costs in real time of the techniques on the canals; and
WHE.RES, much progress has beea made under this CONTRACT; and
WHEREAS, an extension of time is needed to coortlinate the participation of the
homeowners in the demonstration projects;
WHEREAS, this extension of time shall be at no additional cost;
NOW, THEREFORE, in consideration of mutual promises, covemts and agreements -
stated herein, and for other good and valuable consideration, the sufficiency of which is
hereby acknowledged, COUNTY and CONSULTANT agree as follows:
1. Article 2.1.1 of the CONTRACT shall be deleted and replaced with the following.
2.1.1 The CONSULTANT will complete all services for the COUNTY no later than
two hundred and ten days from execution of the CONTRACT. This CONTRACT
shall expire December 30.2013.
(Remainder Of This Page Left Intentionally Blank)
Ammdmmt to ANEC Coma fbrD==nd= Pic em — paw i
IN WITNESS WHEREOF, each party caused this AMENDMENT NO. 1 to be executed
duly authorized representative on the day and year first above written.
(Seal) AMEC ENVIRONMENT &
INFRASTRUCTURE, INC.
Attest �j
By: �(j' / �g —
Title:
BOARD OF COUNTY COMM SSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
By:
By:
MONROE COUNTY ATTORNEY
_#PPROVED AS TO FORM:
/ NATILEENE W. CASSEL
ASSISTANT COUNTY ATTORNEY
Date 9- -T a,a
WITNESS
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Ammdmmt to AMDG Cmamd for Demm.tradm Piojacts Pap 2
AMENDMENT NO.2
TO THE CONTRACT FOR ENGINEERING, DESIGN AND PERMITTING
SERVICES FOR THE
CANAL DEMONSTRATION PROJECTS
THIS AMENDMENT NO. 2, dated February 18, 2015, is entered into between the
County and the CONSULTANT, to the Contract For Engineering, Design And
Permitting Services, dated the 211 day of May, 2014, as amended September 17, 2014,
between Monroe County, "COUNTY," and AMEC Environment & Infrastructure, Inc.,
"CONSULTANT";
WTTNESSETH:
WHEREAS, the name, AMEC Environment & Infrastructure, Inc., has been formally
changed to Amec Foster Wheeler Environment & Infrastructure, Inc., and
WHEREAS the parties wish to conform the name on the contract between the parties to
reflect the new name of the CONSULTANT, Amec Foster Wheeler Environment &
Infrastructure, Inc., and
WHEREAS, the CONSULTANT, pursuant to Section 9.3 of the contract between
CONSULTANT and COUNTY for Engineering, Design and Permitting Services, dated
the 211 day of May, 2014, desires to subcontract a portion of its contractual duties to the
subcontractor, "Davis Environmental Solutions", hereinafter referred to as
"SUBCONTRACTOR", and
WHEREAS, the amount of the CONTRACT remains unchanged; and
WHEREAS, nothing in this Amendment #2 shall authorize SUBCONTRACTOR to do
additional services or any services unless specifically authorized by the CONTRACTOR
in wmpliance with the initial contract between the County and CONSULTANT; in
addition SUBCONTRACTOR is not authorized to incur any costs over and above the
costs set out between CONSULTANT and the County.
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts
stated herein, and for other good and valuable consideration, the sufficiency of which is
hereby acknowledged, COUNTY and CONSULTANT agree as follows:
1. The name of the CONSULTANT is formally changed from AMEC Environment &
Infrastructure, Inc. to Amec Foster Wheeler Environment & Infrastructure, Inc., and is
retroactive to be effective as of January 1, 2015.
2. The Contract for the Engineering, Design, and Permitting services for the Canal
Demonstration Projects states at Section 9.3:
93 SUCCESSORS AND ASSIGNS
Page 1 of Amendment No. 2
The CONSULTANT shall not assign or subcontract its obligations under this Agreement except in
writing and with the prior written approval of the Board of County Commissioners for Monroe County and
the CONSULTANT, which approval shall be subject to such conditions and provisions as the Board may
deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and
any assignee or subcontractor shall comply with all of the provisions of this Agreement. Subject to the
provisions of the immediately preceding sentence, each party hereto binds itself; its successors, assignees
and legal representatives to the other and to the successors, assigns and legal representatives of such other
party. The CONSULTANT shall not assign its right hereunder, excepting its right to payment, nor shall it
delegate any of its duties hereunder without the written consent of the COUNTY.
3. The CONSULTANT is authorized to use SUBCONTRACTOR, for construction
engineering services only to the extent authorized in the contract between
CONSULTANT and SUBCONTRACTOR, and so long as the SUBCONTRACTOR and
the CONSULTANT abide by the conditions set forth for subcontractors in the Agreement
between the County and CONSULTANT dated May 21, 2014 and subsequent
amendments.
4. The authority for the addition of the subcontractor is retroactive to Feb 9, 2015; in
order not to delay the construction of presently scheduled canal demonstration projects.
5. The total contract value between CONSULTANT and County remains unchanged at
$655,639.78. Any payment to the SUBCONTRACTOR is the sole responsibility of
CONSULTANT, County is not obligated in any way to directly pay for work of
SUBCONTRACTOR, and SUBCONTRACTOR shall be paid by CONSULTANT only.
6. CONSULTANT acknowledges that he has attached the contract between him and the
SUBCONTRACTOR to this Amendment #2 and has advised the SUBCONTRACTOR of
his responsibilities owed to County.
{REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK}
Page 2 of Amendment No. 2
rh
TN wi'i'NESS WHEREOF, each party caused this AMENDMENT NO.2 to be executed
ly authorized representative on the day and year first above written.
BOARD OF COUNTY COMMISSIONERS
CLERK OF MONROE COUNTY, FLORIDA
X11PI F-L�lGlv�- By: T*�k
:lerk 1 or airman
Date: FU:7t !Q& 10"" &V5
MONROE COUNTY ATTORNEY
AP"OVED AS TO FOW�-
NATiL°��NE W CASSEL
ASSISTANT COUNTY ATTORNEY
Date _2 - i.;;?- - `201s
AMEC FOSTER WHEELER
ENVIRONMENT &
INFRASTRUCTURE, INC.
By.
Print name: _I_r Iic�ad Nocya
Title: 1 i.1P
Date: _2� 4/20/(-
STATE OF FLORIDA 1
COUNTY OF
On this 4 day of 204 before me ,the undersigned notary public,
Personally appeared I nt c k Q I ( N Qba 0 iy known to me to be the
Person whose name is subscribed above or who produced
As identification, and acknowledged that he/she is the person who executed the
above Amendment #2 to Engineering and Design agreement with Monroe County
for the purposes therein contained.
By:
No blic
Vh W6A9 A-Ohu kanra (74!
Print Name
My commission expires:
Page 3 of Amendment No. 2
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Notary Public - Staf
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Commission I FFilMW tbmgh Nalbna
Seal