03/21/2018 Agendat�
2 REVISED AGENDA
4 N
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Any person who wishes to be heard shall provide the Clerk with his or her name and residence
and the agenda item on which he or she wishes to be heard. Such information shall be on a card
provided by the County. Once public input begins, there will be no further speaker cards
allowed to be submitted to the Clerk for that subject. An individual has three minutes and a
person representing an organization has five minutes to address the Board (except that
individuals wishing to speak during public hearings pertaining to land use issues will have five
minutes). The first person representing the organization will be allowed the five minutes.
Subsequently, all other speakers on behalf of that organization have three minutes to address the
Board. Once an individual has addressed the Board, he or she will not be permitted to return to
the podium for follow -up comments, unless the issue involved is quasi judicial`in nature. In that
case, the applicant may return to the podium to conclude his or her position at the end of the
public hearing.
ADA ASSISTANCE: If you are a person with a disability who needs special accommodations
in order to participate -in this proceeding, please contact the County Administrator's Office, by
phoning (305) 292 -4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (5)
calendar days prior to the scheduled meeting; if you are hearing or voice impaired, call "711 ".
Please note that all time approximate items are listed in bold.
Wednesday, March 21, 2018
Murray E. Nelson Government Center
102050 Overseas Highway
Key Largo, FL
9:00 A.M. - Regular Meeting
9:15 A.M. - Land Authority Governing Board
9:30 A.M. - Fire & Ambulance District 1
Board of Governors
3:00 P.M. - Public Hearings
TIME APPROXIMATE REGULAR MEETING
CALL TO ORDER
SALUTE TO FLAG
ADDITIONS, CORRECTION, DELETIONS
1. Approval of agenda.
Page 1 of 11
B. PRESENTATION OF AWARDS
J 1. MAYOR RICE: Proclamation of Appreciation for Monroe County
Professional Firefighters from the Muscular Dystrophy Association,
proclaiming the month of March 2018 as "Professional Firefighters of
Monroe County Appreciation Month ".
✓2. MAYOR RICE: Proclamation recognizing April 2018 as "Fair
Housing and Community Development Month" in Monroe County.
ADD ON 1 3. MAYOR RICE: Proclamation declaring the month of April 2018 as
Florida Water Professionals Month in Monroe County.
C. BULK APPROVALS - COMMISSIONER CARRUTHERS
1. A request for Board approval of competitive solicitation for sale of 50
surplus desktop computers.
2. Approval of 12 month extension of AT &T Support Contract for
AT &T phone switch, cabling, and a dedicated technician for
$163,706.23 annually from March 15, 2018 to March 14, 2019.
3. Approval of Agreement between Gartner, Inc. and Monroe County for
$36,893.00 for research and analysis of products and systems for the
County in selecting hardware, software solutions, Telecom, and other
IT services.
4. Approval to award bid and a contract to the lowest responsive,
responsible bidder, Charley Toppino & Sons, Inc., for $762,854.75 for
a FDOT Local Agency Program project for the construction of the Big
Pine Water Observation Platform and Reynolds St. Pier improvements.
Construction is 100% Grant funded with State and Federal funds.
Grant amount for construction and CEI is $1,080,000.
5. Approval to award a contract to the highest ranked respondent, WSP
USA Inc., for $157,725.56 for a FDOT Local Agency Program project
for the Construction Engineering and Inspection (CEI) Services for the
�j Big Pine Water Observation Platform and Reynolds St. Pier
improvements. State and Federal funding will provide, at minimum,
$80,000.
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storage, nd disttfibution of blood— eempenents required - der —air-
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Page 2 of 11
C. BULK APPROVALS — COMMISSIONER CARRUTHERS
(CONTINUED)
7. Approval to enter into a contract with Life Extension Clinics, Inc.
�j ( "LifeScan ") to perform annual physical examinations of Monroe
County Fire Rescue personnel in accordance with NFPA 1582.
8. Approval of a resolution authorizing Rachel David to act as an
fj authorized agent of Animal Control to enforce Chapter 4, Monroe
County Code, and Chapter 828, Florida Statutes, to issue citations for
violation of the Monroe County Code, and /or attend Court.
9. Receipt of monthly change orders for the month of February, reviewed
�) by the County Administrator /Assistant Administrator.
10. Approval of a Resolution authorizing submission of an application,
/ "Jail In -House Program for Men ", to the Florida Department of Law
V Enforcement (FDLE) for funding under the Residential Substance
Abuse Treatment (RSAT) Program; a Federal. Grant program for
substance abuse treatment programs in local correctional and detention
facilities and approval to authorize the Mayor to execute acceptance of
award and related documents.
11. Approval of a second amendment to lease agreement with the Key
West Art and Historical Society (KWAHS) for- its lease of East
Martello to extend the current term on a month -to -month basis and
increase the insurance requirements, pending execution of a new
multi -year lease for the property and updating all terms and conditions.
12. Approval of 2 nd Amendment to contract with GOC, Inc. d/b /a Island
Fence for Perimeter Fence Maintenance, Repair & Modification at
Key West International Airport, renewing the agreement for one (1)
final year and increasing hourly contract amount by 2.1% CPI -U from
$25.53/hr. to $26.07/hr. for fence installer /lead crewman and
from$20.42 /hr. to $20.85/hr. for fence installer /helper. Financial
funding for any service provided will be paid by Airport Operating
fund 404, FAA or FDOT grant sources.
13. Approval of a Professional Services agreement with Passur Aerospace
in the amount of $2,500.00 per month, for the Passur Communicator
which is a web based communications systems that will provide real
time airport, airline, airspace and weather information to key internal
and external airport stakeholders.
Page 3 of 11
J
C. BULK APPROVALS — COMMISSIONER CARRUTHERS
(CONTINUED)
14. Approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number 1 for Grant
Contract G0553 adding $60,000 in FDOT funding for the security
j6 fence upgrades and improvements project at the Key West
International Airport, for total cost of $120,000, to be funded 50%
FDOT ($60,000) and 50% Airport operating funds ($60,000).
REVISED 15. Approval of change orders 14, 15 and 16 with OAC Action
Construction Corp., increasing contract time by 61 days and contract
sum by $38,906.20 for the Key West International Airport Customs
Facility Phase II project, funded by FDOT grant (50 %) and Fund 404
Operating (50 %).
16. Approval of Amendment #0004 to Community Care for Disabled
Adults (CCDA) Contract # KG070 between the Florida Department of
Children and Families (DCF) and Monroe County BOCC/Monroe
County Social Services to reduce funding for the State Fiscal Year
2017 -2018 by $19,000.00 resulting in a total budget of $42,733.00
annually. °
REVISED 17. Approval of various resolutions for the transfer of funds and
qj resolutions for the receipt of unanticipated revenue.
18. Approval to utilize and implement the Guaranteed Maximum Price
(GMP) from the Biltmore Construction Co. Inc. Construction Manager
at Risk (CMAR) proposal for the construction of the Magnolia Street
fuel storage and distribution system relocation project. This project is
funded by Fund 314 in the amount of $536,912.00.. f �&v
19. Approval of Modification #2 to Low Income Home Energy Assistance
Program (LIHEAP) Subgrant Agreement #17EA- OF- 11 -54 -01 -019
between the Department of Economic Opportunity and Monroe
Q� County BOCC/Monroe County Social Services for the contract period
`JJ of 4/01/2017 through 09/30/2020 to increase funding by $63,825.00
which will increase the total contract amount from $211,992.00 to
$275,817.00.
I1 10to9t- 1[91,30go 1C7►I /:I.7D[KIl• /X1,7.1
1. Ratification of a contract with Seatech of the Florida Keys, Inc. to
repair the Big Pine Key Library following mold remediation in that
building. Project will be funded by the infrastructure sales tax.
Page 4 of 11
D. HURRICANE IRMA RECOVERY (CONTINUED)
2. Ratification of a contract approved by the Administrator for mold and
mildew remediation in the Monroe County, Sheriffs' Office
Headquarters building on Stock Island. The contract for mold
remediation is with All Keys Cleaning and Restoration, Inc. in the
amount of $248,772.92. Project contract has a Hurricane Tracking
Number of 58334.
3. Approval of emergency equipment rental, to maintain indoor
?� environmental air quality at MCSO administration building. Total
rental price of air scrubbing and dehumidifier units is $99,290.00 for 5
months.
4. Approval of 9 (nine) contracts with Global Disaster Recovery, Inc. for
`the. completion of .mold and mildew remedi.ation, -as a result of
`l Hurricane Irma, in 9 (nine) buildings for the total amount of
$218,597.38.
5. Ratification of federally- funded sub -award and grant agreement
between Monroe County and Florida Division of , Emergency
Management (FDEM) for public assistance relating to Hurricane Irma
(� and authorization for the Sr. Director of Budget and Finance to execute
the attached forms and County Administrator to sign related
documents including modifications to the agreement to add project
worksheets (PWs) to the budget and project list as obligated and as set
forth in Attachment A.
6. Ratification of three contracts with Royal Plus, Inc. for mold
remediation at three Monroe County buildings: the Ruth Ivin's health
center in Marathon, the Big Pine Key fire station and the Big Coppitt
fire station. All three contracts come to a total amount of $70,390.00
and are a result of Hurricane Irma.
7. Approval to extend permission for Grantair Services, Inc. (d/b /a
Marathon Jet Center) to temporarily use terminal and ramp space at
the Florida Keys Marathon International Airport terminal building due
to extensive damage caused by Hurricane Irma to their main office.
.� This no cost and temporary approval will remain in effect until the
FBO's office is repaired and /or another agreement is reach or until
December 1, 2019. All other lease requirements for the FBO will
remain in full effect, including rent and fuel fees.
REVISED 8. Report of Hurricane Irma finance activity by 'the Office of
Management and Budget.
�0� �• � r 111__
,. �v Page 5 of 11
E. TOURIST DEVELOPMENT COUNCIL
1. Approval of an Amendment to extend the Agreement with the City of
Jj Key West for the Smathers Beach Restroom Facility Project to
September 30, 2018.
2. Approval of one "At Large" ap en o Tourist Development
Council District I Advisor4�.ommi SELEC ION REQUIRED -
TWO(2)APPLICANTS. � CGKs }�i t3 ►. a � N
Approval of one "At Large" appointment to the Tourist Development
Council District IV Advisory Committee. Sl P a� e Se- w d --- ;
F. STAFF REPORTS
ADJOURNMENT
9:15 A.M. LAND AUTHORITY GOVERNING BOARD V/ 1. Approval of the minutes for the February 21, 201,8 meeting.
2. Approval of a contract to purchase Tier 1 property for conservation —
Block 3, Lots 7 through 18, Tropical Park, Big Pine Key.
3. Approval of a contract to purchase Tier 3 property for conservation —
Block 17 Lot 6, Center Island, Duck Key.
ADJOURNMENT
9:30 A.M.
X - FIRE & AMBULANCE DISTRICT 1 BOARD OF GOVERNORS
No items submitted.
F. 1111.70► I - 1
I. PROJECT MANAGEMENT
1. Discussion and direction on the potential transfer of the Islamorada
Chamber of Commerce sublease with the County to the Matecumbe
Kj Historical Trust Corporation pending approval from Florida
Department of Transportation. The sublease covers the parcel of land
where the "red caboose" is currently located.
Page 6 of 11
J. ENGINEERING
10:00 A.M. L Discussion and direction to set the toll rate for the Card Sound
Toll to be effective upon implementation of the all electronic
tolling (AET) system on June 2, 2018.
11:00 A.M. 2. Presentation by Florida Department of Transportation (FDOT)
Landscape Group to provide update on current landscaping
projects in Monroe County.
K. PLANNING AND ENVIRONMENTAL, BUILDING AND CODE
COMPLIANCE DEPARTMENTS
1. Approval of 4th amendment to contract with Lori Lehr to extend
deadlines for Community Rating System (CRS) application for Class 4
which would yield a 30% discount for National Flood Insurance Policy
(NFIP) holders (estimated savings amount $5.3 Million annually) on
their flood insurance beginning after their renewal date, following
October, 2019.
Approval of Amendment No. 6 with MT Causley, Private Provider of
Building, Flood, Planning, and Environmental contract employees
increasing their total maximum annual contract amount to $1,500,000
and adding an hourly rate for Unsafe Structure, Code Compliance
inspector.
3. Confirmation of Emily Schemper- Douma, as Acting Sr. Director of
Planning and Environmental Resources effective 4/9/18:
4. Approval of a resolution by the Monroe County Board of County
Commissioners temporarily waiving the . inclusionary housing
requirements of Section 139 -1(b) of the Monroe County Land
Development Code on an emergency basis until March 21, 2020 for
like for like repair, redevelopment or replacement; or for units coming
into compliance with building, flood, and land development codes, of
existing residential dwelling units that were damaged or destroyed as a
result,of Hurricane Irma.
5. Approval of a resolution prioritizing local applications for the 2018
Transportation Alternatives Program (TAP) to provide projects to be
F5 funded in the 2024 FDOT Work Plan. Rowell's Waterfront Park
(multi -use path/trail with parking lot and rest rooms to connect to the
Florida Keys Overseas Heritage Trail) for $1,150,000 and was ranked
#l.
Page 7 of 11
1:30 P.M. L. CLOSED SESSION
1. An Attorney- Client Closed Session in the matters of AshBritt, Inc. v.
Monroe County, FL and Florida Department of Transportation, Case
No. CA -K -17 -802.
M. WASTEWATER ISSUES
REVISED 1. Approval of a contract with Key West Resort Utilities (KWRU) to
complete connection points for the remaining 18 south Stock Island
17 customers included within the capacity purchased by the County under
the 2002 capacity reservation contract with the utility. p�'( X,r U
N. SHERIFF'S OFFICE
1. Request for Expenditure in the amount of $25,000:00 from the Law
ftJ Enforcement Trust Fund for Take Stock in Children, for scholarships
at the Sheriffs Youth Ranch.
O. COMMISSIONER'S ITEMS
1. MAYOR RICE: Approval to appoint Sally Cherry to the Library
Advisory Board to represent District 4, to fulfill 'the term of Katie
Scott.
11:30 A.M. MAYOR RICE: Discussion and direction to staff to develop a
K W Y policy for lots /parcels acquired for density reduction purposes.
3J MAYOR RICE: Discussion and direction to staff to purchase a parcel
in Big Pine, which has a ROGO allocation, as a possible alternate site
for the three approved tiny house prototype projects.
P. COUNTY CLERK
1. Approval to dispose of BOCC grants, accounts payable, payroll
records, cash receipts and TDC accounts payable records per attached
itemized list. Fiscal years include 2001 -2013.
2. Approval of BOCC Warrants (Including Payroll) for the month ending
February 28, 2018.
Page 8of11
P. COUNTY CLERK (CONTINUED)
3. FKAA invoices for the fiscal year (to include salaries), relating to the
Cudjoe Regional Wastewater System Project. The invoices under
$50,000 are being provided for information only.
4. Approval of FKAA invoices $50,000 or over for the fiscal year (to
16 include salaries), relating to the Cudjoe Regional Wastewater System
Proj ect.
Approval of Tourist Development Council expenses for the month of
February 2018.
Q. COUNTY ADMINISTRATOR
C 1. County Administrator's Monthly Report.
2. Approval to enter into a no -cost time extension under Amendment No.
1, to a contract with Michael Baker International, Inc. for professional
1 7 mobile LiDAR elevation, surveying and mapping services for County
roads and facilities.
3. Approval to enter into an interlocal agreement with Broward County to
provide three years of financial support to the Southeast Florida
Regional Climate Change Compact in an amount of $50,000 per year,
f�> totaling $150,000 over 3 years; and to authorize Office of County
Attorney to make minor non - substantive edits to the subject agreement
with review and approval as to form, in case minor edits or
clarifications become riecosary.
R. COUNTY ATTORNEY
REVISED I. County Attorney Report for March 2018. r L
2. Rescission of Fifth Amendment to Agreement with the law firm of
Johnson, Anselmo, Murdock, Burke, Piper & Hochman PA approved
on December 13, 2017, and approval of a new revised Fifth
Amendment to Agreement with Johnson, Anselmo, Murdock, Burke,
Piper & Hochman, PA retroactive to 10 /1 /2017,..to increase partner
billing rates by $5/hour, from $170 to $175, in line with rate increase
approved by Florida Municipal Insurance Trust for attorneys handling
property and liability claims.
Page 9 of 11
R. COUNTY ATTORNEY (CONTINUED)
3. Rescission of First Amendment to Professional Services Agreement
with the law firm of Barnett, Bolt, Kirkwood, Long & Koche approved
1j by the Board of County Commissioners on 12 -13 -2017 and approval
of new First Amendment to Professional Services Agreement, to
correct the hourly rate for one attorney.
3:00 P.M. S. BLIC HEARINGS
1. A Public Hearing to consider approval of an ordinance authorizing the
use of electronic signatures and electronic records. N P i
2. A Public Hearing to consider approval of an ordinance approving
payment for hotel rooms used by Monroe County employees and
employees of the Mosquito Control District and Sheriffs Office during
Hurricane Irma at the Hilton Garden Inn, 24 North and Playa Largo;
providing for severability; and providing for filing and an effective
date. nl P j
3. A Public Hearing to consider approval of a resolution for Budget
Amendments for Fiscal Year 2018 for the One Cent Infrastructure
Sales Tax, Fund 304; 2007 Revenue Bond, Fund 308; Big Coppitt
Wastewater Project, Fund 310; 2014 Revenue Bond, Fund 314; and
Stock Island MSTU, Fund 171.
A Public Hearing to consider adoption of a proposed ordinance for the
Property Assessed Clean Energy (PACE) program; and providing for
an effective date. N P i
T. SOUNDING BOARD
11:45 A.M. ' 1. equest to speak to the Board of County Commissioners by Laura
Reynolds, Founding and Managing Member of Conservation
Concepts, LLC in regards to Florida Power and Light.
2:30 P.M. Request to speak to the Board of County Commissioners by Inga
V '�� Cabral to discuss permit fee waivers for home` owners who
received the Substantial Damage Letters.
Page 10 of 11
J
o
U. ADD ONS
1. PROJECT MANAGEMENT: Approval to enter into a site access
agreement with Florida Department of Environmental Protection and a
subsequent site access agreement with the FDEP selected contractor
for petroleum contamination assessment and cleanup at the Plantation
Key Courthouse Campus.
11:15 A.M. /2. LEGISLATIVE AFFAIRS: Report on 2018 State Legislative
session outcomes by Representative Raschein and Senator Flores.
3. PROJECT MANAGEMENT: Approval of a contract and
authorization for the Mayor to execute a contract with Burke
$S Construction Group, Inc. for the construction of the new Marathon
Library and Adult Education, Center. Burke Construction Group is the
lowest responsible and responsive bidder in - the amount of
$5,794,995.00. This project is funded through the one cent
infrastructure sales surtax.
4. PROJECT MANAGEMENT: Approval of a contract and
authorization for the Mayor to execute a contract with Burke
Construction Group, Inc. for the construction of the new Cudjoe fire
station #11. Burke Construction Group is the lowest responsible and
responsive bidder in the amount of $3,845,587.00. This construction is
fiinded by the one cent infrastructure sales surtax.
J \/ . (' 6 wvl"��
Page 11 of 11
MONROE COUNTY BOARD. OF COUNTY COMMISSIONERS
March 21, 2018 'no
Key Largo, FL
TIME APPROXLNIATES
-OF
9:00 A.M
BOARD COUNTY COMMISSIONERS REGULAR MEETING
9 :15 A.M (GI -3) LAND AUTHORITY
9 :30 A.M. ( -)
BOARD OF GOVERNORS — No items. submitted.
0:00 A.M. (Jl)
ENGINEERING: Discussion_ and direction io set the toll rate for- the Card' ..
Sound Toll to be. effective upon implementation of the . all electronic tolling . .
(A ET) system on June.2, 2018.
11:00 A.M. (J2)
ENGINEERING: Presentation by Florida Department of Transportation
(FDOT) Landscape: Group to provide update on current landscaping projects .:.. -.
in.Monroe County.
11:15 A.M.: (132)
LEGISLATIVE AFFAIRS: Report on 2018. State' Legislative: session '
outcomes by Representative Raschein and Senator Flores.
V 11:30 A.M. (02)
MAYOR RICE: Discussion and direction to staff to develop a policy for -
dots /parcels acquired for density reduction purposes.
1 :45 A.M: 01)
SOUNDING BOARD: Request to speak to the Board of : County ,
- Commissioners b Laura Reynolds, Founding and .Managing Member. of ,.. .
Y ::. yn ... g .
Conservation: Concepts, LLC in regards: to Florida Power- and: Light.
12:00 P.M.:
Lunch
:30 P.M. (LI)
CLOSED SESSION:
An Attorney- Client Closed Session in the matter of AshBritt, Inc. v::llMbnroe :.
County FL Florida Department of Transportation, Case No. CA -K47-
802.
2 :30 P.M
SOUNDING BOARD: :Request to speak to 'the Board of: County
I Commissioners
by Inga Cabral to discuss .permit fee waivers:for home owners
who received the Substantial Damage Letters.
J 3:00 P.M:.(S1 -4)
PUBLIC. HEARINGS
.(3/13/18 kp)