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Item C23 MONROE COUNTY EMERGENCY MANAGEMENT PET FRIENDLY SHELTER OPERATIONS PLAN EXHIBIT “D” Pet Friendly Shelter 3.25.15 1 I.INTRODUCTION Purpose The purpose of this plan is to provide standard operating procedures for operation of the following Primary Sheltersas a pet friendly evacuation shelters. x – Key West High School  0SGOIV6SSQW x – #3-123 & 1-123 ( Sugarloaf School &S]W 0SGOIV6SSQ x – Marathon High School  &S]W 0SGOIV6SSQ x - # 2-004A, 2-110A, 2-1108 ( Coral Shores High School &S]W0SGOIV6SSQ Scope Overall management, coordination, prioritization and identification of services and assets needed to support humans and domestic animals being housed together in a shelter during an emergency or disaster. II.POLICIES Authorities In performing the functions outlined in this operations plan county and municipal agencies are governed by the authorities of Public Law 93- 288, as amended, FS§ 252, FS § 768.13 and other rules and regulations governing this agency. III.AGENCY ROLES AND RESPONSIBILITIES List of Agencies: Primary Agencies: (To be contacted only by MCEM) Monroe County Emergency Management Department (305)289-6018 Monroe County Public Works (305)289-4560 Monroe County School District (305)293-1400 Monroe County Fire Rescue(305)289-6088 Support Agencies: Florida Keys SPCA (305)294-4857 Safe Harbor Animal Rescue of the Keys, Inc. (SHARK) (305)743-4800 Humane Animal Care Coalition, Inc. (305) 51-0088 Monroe County Sheriff’s Office (305)296-2424 Florida Fish and Wildlife Commission (305)289-2320 University of Florida Extension Services (305)292-4501 City of Key WestPolice Department (305)809-1011 Key Colony Beach Police Department (305)743-5380 Florida Highway Patrol (305)289-2383 Pet Friendly Shelter 3.25.15 2 Assignment of Responsibilities: Primary Agency Monroe County Emergency Management is designated as the lead agency and is responsible for duties under the Emergency Support Function (ESF) 17, as well as the following: x Function as the County’s representative and liaison with the Emergency Operations Center (EOC) for activities and responsibilities carried out by other support agencies. x Notify the primary and supporting agencies identified in this plan and implement all or portions of it. x Notify, activate and mobilize agencies assigned to the designated pet friendly shelter locations. x Coordinate and direct supporting agency actions. x Provide emergency supplies for animal care. x Provide and coordinate shelter managers and staff to operate the designated pet friendly shelters. x Coordinate the intake and placement of shelterees and their pets at the designated pet friendly shelters. x Provide emergency supplies for animal care. x Coordinate requests for support and additional resources from primary and supporting agencies and other partner ESFs represented in the EOC. x Continue to update and refine this plan based on After Action Reports (AARs) and lessons learned from real world response activation. Support Agencies Support agencies are responsible for the following: x Notification, activation and mobilization of personnel and equipment, when requested x Designate and assign people for staffing all facilities as required. x Provide support for the pets of special needs clients during an evacuation. x Provide representation when requested by the primary agency of this PFSP x Coordinate all actions of the support agency with the primary agency when performing the assigned mission of this plan x Identify all personnel and resource requirements to preform assigned missions in excess of the support agencies’ capabilities Pet Friendly Shelter 3.25.15 3 Response Requirements Federal and State assistance to this plan is provided under Public Law 93-288 and F.S. § Chapter 252. The primary and support agencies of this plan must anticipate being as self-sufficient as possible during the first 72 hours following an event. Resource Coordination This plan will provide human/animal assistance through its primary and support agencies in coordination with other ESFs to support its missions. This planwill allocate available resources to each mission based upon priorities identified by the EOC. Relative to human/animal shelter matters. If animalassistance resources are locally unavailable, the ESF will directly request assistance from its corresponding ESF at the State EOC. All other ESF’s will coordinate with the ESF 17 representatives at EOC when requesting emergency support or disaster assistance. If a conflict of priorities develops, this ESF will work directly with the EOC’s Operations Chief to resolve the conflict. Recovery Operations Although this annex addresses recovery activities of the agencies associated with this ESF, EOC is responsible for coordinating all recovery activities to provide animal services to the County, as required. Therefore, recovery operations of this ESF will be initiated commensurate with emergency priorities within the County and based on the availability ofresources. Operating Facilities Pet Friendly Shelter Teams: Shelter teams will serve to augment the general shelter staffing, focus on the care of for pets in the shelter and will consist of one Animal Enforcement Officer (AEO) and two volunteers identified prior to event. The rest of the shelter support team will be made up of volunteers from the individuals sheltering within the facility. The Team will be stationed at the assigned Primary Staging Area. Contractors: Contractors providing animal services to Monroe County will provide shelter staffing and ESF 17 staffing if requested by the County EOC. Note: Monroe County understands that staffing will be stretched during times of emergency and will work with the Contractor to address the issue in advance. Pet Friendly Shelter 3.25.15 4 Volunteers: Volunteers will primarily be used to assist Animal Enforcement Officer (AEO) in the care of pets at the shelter but in the event that an AEO is not available, will serve as the lead staff for animal care in the shelter. A volunteer may be an individual who is affiliated with an existing animal volunteer group or a member of the community, provided they meet the following criteria: ƒBe a Monroe County resident. ƒBe 18 years old or older and in good physical condition. ƒHave current picture identification. ƒHave the knowledge and skills to perform basic animal care at shelter facility ƒBe able to write legibly and provide the shelter manager with a report of hours worked and general tasks performed Pet Friendly Shelter Team Duties include: x Logging in animals and owners. x Checking the registration log for completed forms. x Sorting animals to group kinds/types. x Reviewing shelter rules and regulations with evacuees. x Verifying vaccination records. x Inspection of animal restraint equipment (cages, pens, collars, leashes) x Providing support agencies with number of registered animals. x Identify all animal medications brought into the shelter andinsure they are in controlled location. x Issue identification tags and wrist bands for people/carriers/cages and animals. x Issue cleaning supplies to evacuees as needed and available. x Placing protective barrier between cages and the floor of the shelter. Pet Friendly Shelter Team Maintenance Activities include: x In April of every year, check supplies in the Shelter Hurricane Kit Order any supplies needed. o Prepare intake logs and forms. o Walk through all designated pet friendly shelters to document/photograph o conditions and note any damages. IV. EMERGENCY MANAGEMENT CENTER LEVELS OF ACTIVATION In the event of an emergency this plan will follow the MCEM Levels of Activation (1-3). The Monroe County Shelter Coordinator will assess the potential severity and extentof the areas impacted by the event and will determine the appropriate pet friendly shelter locations. In the event of a large scale disaster there may be multiple shelters assigned. Pet Friendly Shelter 3.25.15 5 Pet-Friendly Shelter Preparations: Level 3 –Monitoring 1.Review emergency procedures. 2.Review and update organizational plans. 3.Contact support agencies. 4.Identify designated pet friendly shelter facilities. 5.Notify Pet Friendly Shelter Managers and assign duties accordingly. 6.Notify Pet Friendly Shelter Team members and direct them to prepare vehicles and equipment. Level 2 - Partial Activation Dangeris probable within 24 to 36 hours. Staff isbriefed and municipal and county coordination is established. Emergency Information Hotline is activated. 1.All Pet Friendly Shelter Team members are put on stand-by. 2. Pet Friendly Shelter Team members are briefed by Monroe County Shelter Coordinator with regards to the designated pet friendly shelter locations, assignments and given a report time. 3. Supply shelters with needed provisions (i.e. dog food, cat food, water, etc.) and provide resource access to Pet Friendly Shelter Team members. 4. Notify volunteers to remain on stand-by. Level 1 –Full Activation Danger is probable within 12 to 24 hours. Shelters will be opened to the general public and operations will begin. 1.Activate and mobilize Pet Friendly Shelter Team members. 2.Shelters will be opened to evacuees and in-processing will begin. 3.Initiate registration ofanimals. 4.Review rules and regulations with pet owners. 5.Verify vaccination records of incoming animals. 6.Inspection of animal restraint equipment (cages, collars, leashes, etc.) 7.Issue identification tags. 8.Provide Shelter Manager with number of animal owners and pets. Pet Friendly Shelter 3.25.15 6 Post Event Damage assessment is conducted, appropriately noted and conveyed to the Shelter Manager. Following the direction of the County EOC, the Shelter Manager will direct the Pet Friendly Shelter Team members to begin to deactivate the shelter by: x Verifying the all clear has been given by EOC. x Checking registration log as people leave. x Prepare area for Public Works to clean and disinfect animal areas of the shelter. x Returning moved items to proper place (once area cleansed). IV DISASTER SUPPLIES/ EQUIPMENT IN-COUNTY PET-FRIENDLY SHELTERS ___ Laptop computer/printer ___ First aid kits ___Nylon leashes ___ Fire extinguishers ___Animal stretcher ___ Pet carriers ___Portable radios ___Rubber boots ___Leather gloves ___Clipboards ___Waterless hand cleaner, ___Blankets disposable towelettes, and ___Catch-poles and nets paper towels ___Newspapers ___Standard tool kit for minor repairs ___Absorbent materials (such ___Bolt cutters as cat litter) ___Nylon rope ___Flashlight with battery supply ___Radios with extra batteries ___Plastic carcass bags ___Supply of animal information forms ___Manual can openers ___Ball point pens and felt markers ___Duct tape ___ID bands, tags, or collars ___Camera, film, and batteries ___Air filtration masks/bandanas ___ Disposal litter pans ___Pooper Scoopers ___Waste disposal containers, 2 each (20 gal) ___Leashes ___Cleaning supplies, bleach, ___800 MHzradio w/charger sanifect, buckets, rubber gloves, ___Chairs/ cots garbage can liners, brooms, hoses, paper towels, antibacterial soap ___Office supplies. ___Food, dry dog, dry cat, canned dog, canned cat ___Bottled water. ___Log forms, intake cards, ID tags Pet Friendly Shelter 3.25.15 7 %44)2(-< 3* *3617 Pet Friendly Shelter 3.25.15 8 HOLD HARMLESS AGREEMENT Pet Friendly Shelter 3.25.15 9 I have read and accept the above. Pet Friendly Shelter 3.25.15 10 %2-1%07,)08)66)+-786%8-32 Pet Friendly Shelter 3.25.15 11 Date: ___________________ Pet Control Number: _______ 4IX6IKMWXVEXMSR*SVQ 7LIPXIV 4IXW -QQYRM^EXMSRVIGSVHW 4IX1IHMGEXMSRWSV(MIXEV]7YTTPIQIRXW Pet Friendly Shelter 3.25.15 12 PET CONTROL NUMBER LOG 7LIPXIV INCIDENT:___________________________ DATE: ________________ PC NumberOWNER NAME PET NAME Pet Friendly Shelter 3.25.15 13 8,-74%+)-28)28-32%00=0)*8&0%2/ Pet Friendly Shelter 3.25.15 14 4)83;2)67,)08)6%+6))1)28 Pet Friendly Shelter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et Friendly Shelter 3.25.15 16 4IX*VMIRHP],YVVMGERI)ZEGYEXMSR'IRXIV 4,)' 6IKMWXVEXMSR+YMHIPMRIW 4VI6IKMWXVEXMSR 4EVX    4EVX 4EVX Pet Friendly Shelter 3.25.15 17 4IX*VMIRHP],YVVMGERI)ZEGYEXMSR'IRXIV 4,)' %TTPMGEXMSR4EVX *EQMP]1IQFIVW JMVWXERHPEWXREQIMJHMJJIVIRXJVSQEFSZI  4IXW 4IX1IHMGEXMSRWSV(MIXEV]7YTTPIQIRXW 'VEXI'EKIMRJS Pet Friendly Shelter 3.25.15 18 4IX*VMIRHP],YVVMGERI)ZEGYEXMSR'IRXIV 4,)' %TTPMGEXMSR4EVX -RWXVYGXMSRW 4IX*VMIRHP]7LIPXIV%TTPMGEXMSR GS1SRVSI'SYRX])QIVKIRG]1EREKIQIRX VH 7XVIIX 1EVEXLSR*PSVMHE   I have read and accept the above. I have read and accept the above. I have read and accept the above. I have read and accept the above. I have read and accept the above. Pet Friendly Shelter 3.25.15 19 %TTPMGEXMSR4EVX GSRXMRYIH I have read and accept the above. I have read and accept the above. I have read and accept the above. I have read and accept the above. I have read and accept the above. I have read and accept the above. Pet Friendly Shelter 3.25.15 20 I have read and accept the above. Stamp seal here Pet Friendly Shelter 3.25.15 21 4IX*VMIRHP],YVVMGERI)ZEGYEXMSR'IRXIV 4,)' 8IRXEXMZI%GGITXERGI0IXXIV 4IX*VMIRHP]7LIPXIV%TTPMGEXMSR GS1SRVSI'SYRX])QIVKIRG]1EREKIQIRX VH 7XVIIX7YMXI 1EVEXLSR*0   Pet Friendly Shelter 3.25.15 22 Pet Friendly Shelter 3.25.15 23 Pet Friendly Shelter 3.25.15 24 4)87,)08)6:30928))6*3617 Pet Friendly Shelter 03/27/2015 25 Monroe County Emergency ManagementDepartment NAME : Pet-Friendly Shelter Team rd 490 63Street Suite 150 Marathon, FL 33050 (305)289-6018 The information in the box below is filled out the first time you volunteer. Then, each time you return, enter on theback side of this log your time in and time out. It is very important that these procedures are followed so that MCEMD can properly acknowledge volunteers for the work they have done, and to keep our internal records current. If you have any questions about the log, those working in the volunteer sign-in area will be glad to help you. TODAY'S DATE: ADDRESS: STREET: CITY / STATE / ZIP CODE: HOME PHONE# NAME OF EMERGENCY CONTACT PERSON HAVE YOUCOMPLETED THEMONROE COUNTYSHELTERMANAGER TRAINING?†YES†NO IS THIS THE FIRST TIME YOU HAVE VOLUNTEERED WITHMCEMD?†YES†NO PLEASE NOTE: IT IS RECOMENDEDTHAT PET-SHELTER VOLUNTEERS ARECURRENT ON THEIR TETANUS VACCINATION THEY CAN START WORKING! &)*36) CHECK WHICH OF THE FOLLOWING VACCINATIONS YOU ARE UP-TO-DATE ON: †TETANUS (DATE ) †HEPATITIS A (DATE ) †RABIES PRE-EXPOSURE (DATE ) HAVE YOU COMPLETED THE MONROECOUNTY VOLUNTEER REGISTRATIONFORM? †YES†NO IF VOLUNTEERS MUST COMPLETE THIS FORM 23&)*36).3-2-2+8,)8)%1 DO YOU HAVE A CURRENT PICTURE I.D.? †YES †NO NAME OF EMERGENCY CONTACT PERSONRELATIONSHIP OF EMERGENCY CONTACT PERSON HOME PHONE NUMBER OF EMERGENCY CONTACT PERSON CHART USE ONLY †VOL APP†CTY FORM†EMG †PICT I.D†CERT†LTR†TS†WS INFO CONT Pet Friendly Shelter 03/27/2015 26 MCEMDDaily Volunteer Log EVENT: SIGN-IN LOG TALLY SHEET INSTRUCTIONS: ON THE FIRST LINE IN COLUMN "A" FILL IN TIME INTIME OUT THE DATE AND YOUR AND , AND THEN VOLUNTEER'S NAME: TOTAL YOUR HOURS FOR THAT DAY. CONTINUE TO DO THIS  FOR EACH DAY THAT YOU VOLUNTEER. IF YOU REACH THE SUMMARY OF VOLUNTEER HOURS  BOTTOM LINE OF COLUMN "A" CALCULATE YOUR SUB- TOTAL AND THEN CONTINUE KEEPING TRACK OF YOUR TIME IN COLUMN "B." WHEN YOU ARE DONE VOLUNTEERING START DATE:FINAL DATE:  WRITE IN YOUR TOTAL HOURS AND MINUTES AT THE BOTTOM OF COLUMN "B." TOTAL DAYS:TOTAL HOURS:  COLUMN “A”COLUMN “B” DATETIME INTIME OUTTOTALDATETIME INTIME OUTTOTAL Mo.& DayA.M. or P.M.A.M. or P.M.Hr.& Min.Mo.& DayA.M. or P.M.A.M. or P.M.Hr.& Min. SUB-TOTALFINAL TOTAL Pet Friendly Shelter 03/27/2015 27 MCEMDVOLUNTEER REGISTRATION By completing this form, you are registering as avolunteer with MonroeCountyEmergency ManagementDepartment. DATELOCATION OF DISASTER NAMESSN DRIVERS LIC # / STATE ADDRESS CITY/ STATE / ZIP CODE HOME PHONEWORK PHONEPAGERCELL IN CASE OF EMERGENCY CONTACTRELATIONSHIP ADDRESS PHONECELL MEDICAL INFORMATION DO YOU HAVE HEALTH CARRIER POLICY NUMBER INSURANCE? †NO†YES DO YOU HAVE A CURRENT IF NOT, YOU MUST GET ONE. PROOF OF THE VACCINATION WILL BE NEEDED PRIOR TETANUS VACCINATION? †NO†TO ALLOWING YOU TO VOLUNTEER YES IF YES. DATE OF LAST TETANUS VACCINATION? ARE YOU ON LONG TERM DO YOU HAVE ANY MEDICAL CONDITIONS THAT HCAS SHOULD BE AWARE OF IN MEDICATIONS? THE EVENT OF AN EMERGENCY? †NO†YES IF YES, EXPLAIN †NO†YES IF YES, TYPE DO YOU HAVE ANY MEDICAL ARE YOU ALLERGIC TO ANY ANIMALS?ARE YOU AFRAID OF ANY ANIMALS? ALLERGIES? †NO†YES IF YES, †NO†YES IF YES, TYPE†NO†YES IF YES, TYPE EXPLAIN ANIMAL HANDLING EXPERIENCE †DOGS†CATS †HORSES †DONKEYS †CATTLE †SHEEP †GOATS†PIGS † BIRDS †REPTILES -TYPE†WILDLIFE -TYPE †EXOTIC ANIMALS -TYPE WHAT PREVIOUS ANIMAL RELATED EXPERIENCE DO YOU HAVE? DOES ANY OF YOUR EXPERIENCE INCLUDE HELPING ANIMALS DURING A DISASTER? Pet Friendly Shelter 03/27/2015 28 7,)08)64,32)03+ *36 7,)08)61%2%+)697)320=  Pet Friendly Shelter 03/27/2015 29 8,-74%+)-28)28-32%00=0)*8&0%2/ Pet Friendly Shelter 03/27/2015 27