Item M1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: March 27, 2015
SUBJECT: Monthly Activity Report for March 2015
______________________________________________________________________________
MONTHLY ACTIVITY REPORT MARCH 2015
AIRPORTS
Key West Airport
March 4 Monthly airline meeting with tenants.
March 5 Meet with Gary L. from Best of Key West concession sales, and discussed his lease expiring and
potential relocation sites for a renewal.
March 9 & 10 FAR part 139 inspection with FAA Airports Safety & Certification Inspector at Key West.
March 13 First Cuban flight of 2015 to Havanna, 9 passengers.
March 18 Wildlife Hazard Management Plan review (annual).
March 12 - Meet with Landmark and Emergency responders related to routine airport incidents such as flat
tire on runway responses, etc.. to ensure a seamless and timely response to aircraft removal and subsequent
airport opening.
March 25 Second Cuban flight to Santa Clara.
March 25 - Conducted monthly car rental meetings at EYW.
March 30 - Key West EMAS project is now approximately 99% completed
Marathon
March 9 Meeting with Bjarne Borg of Platinum Aviation to discuss introducing a new
scheduled charter airline to MTH. Platinum will submit a business plan to the airport in
the near future.
March 11 Successfully completed the Annual FAR Part 139 inspection with the FAA at
MTH.
March 17 TJ was the guest speaker at the Big Pine Key Rotary Club to discuss current
projects and upcoming events at the airport.
March 18
anticipation of the Customs facility opening this year.
March 24 Kimley Horn conducted their triennial airfield pavement inspection on behalf
of FDOT.
March 25 I was the guest speaker at the Marathon Rotary Club to discuss current
projects and upcoming events at the airport.
March 28 Hi-Lite Airfield Services conducted runway painting during a night time
runway closure.
EMPLOYEE SERVICES
Monthly Turnover: report next month
HUMAN RESOURCES
IAFF Negotiation meeting 1
Held training on new Above Entry Form with Division Directors
Met on Clerical job descriptions to decide on rankings, etc.
Met with SFWF to discuss Adult tranining program
Phone conference with ADAAG to discuss Evaluation
Investigated complaint. Interviewed employees.
Open enrollment Sick Leave pool notifications sent
Pre-determination hearing - 0
Employee Grievance Council meetings 0
Personnel Policies Board meeting 0
BENEFITS
Dental bid opening 12 proposals received
Met with UCCI (Dental Provider) re: claims review
Benefit Coordinator attended county-wide Worksite Wellness Roundtable
Reconciliation for RDS application completed
WORKERS COMPENSATION
Established Void check process with
accordingly.
Agenda item to renew with EMI prepared. Statistics show improvement since switching to EMI in 2009:
The average WC cost in 2010 was $17,958, in 2014 average WC claim cost was $11,120; a 38%
R
reduction.
Total claims cost for years 2006-09 are $7.38M and years 2010-13 are $4.26M. The average
R
claims cost per year has decreased by $790K per year or 42%.
The average number of claims for the same periods above are: 2006-09 = 122 and 2010-13 = 87, a
R
28% reduction in claims volume.
This saves the
R
County money in premiums, assessments and loss fund.
The cost savings have been excellent and attributed to improvements in the safety program, claims
R
management, and program administration.
Completed bi-annual case review with TPA.
Training for TPA software to determine case status and expenditures as opposed to waiting for monthly
reports.
Attended several mediations and case conferences for litigated matters.
SAFETY/RISK
Safety Training, inspections, etc. to be reported next month
Property Insurance Selection Committee Ranking: Risk Assistant, Risk Administrator and Director of
Engineering served on Committee.
BUDGET & FINANCE
OMB
Updated YTD Fund Balance spreadsheets, Updated Revenues and Expenditures along
with estimates
Govmax is current
Uploaded current FY14 & FY15 Amended Budget and YTD into Govmax
Emailed Budget Instructions out
Updated presentation for April Meeting
rd
Provided new employee training for new employee, March 23 start date
Research project: Update information on proposed legislation on a Fire/EMS Sales
Surtax
Began FY15 revenue and expenditure estimates
Assisted Grants with RSAT documents and agenda items
Posted the ad for the 304 Amendment
Ran custom reports in GovMax
Agenda Items for March: 2
Resolutions posted: 34
Resolutions created: 4
Contracts reviewed: 19
Budget transfers: 97
Developed transfers: 4
Distributed and Processed Timesheets
Created and Organized FY16 Fund folders
Created new Fund folders
Scanned HSAB applications
Processed various billings/invoices, including: Monroe County Sheriff, postage, rent,
Shell, SUNCOM, and various travel reimbursements
Research project for County Attorney on vendors and their cost centers
Grants Administration
Compiled information for the completion of the PFC Audit
Coordinated with th
Facilitated the first HSAB meeting in Marathon for FY16 Funding
Responded to inquiries regarding the HSAB process
Attended the LMS Working Group meeting in Marathon
Participated in a discussion meeting regarding transparency of the FY16 budget process.
Researched DR 4084, Isaac, for DEM Completion Certification
Processed Byrne grant invoices
quarterly report review.
Discussed FY16 FDOT Airport funding with Luis Macias, our FDOT Aviation Program
Administrator
Received approval of the RSAT grant, worked with OMB on the agenda items and the
budget resolution for funding
Discussed with FDLE the remaining Byrne grant application
Reviewed potential ORP grant funding
Submitted final closeout documents for the DOJ Drug Court Medical Director Grant
Provided information to the Airport Consultants regarding the FAA closeout of grant 37-
46
Submitted required FAA Form 126 and Form 127 reports in CAT system
Purchasing
242
- 242 (same as above)
- 3
Office Depot Orders reviewed and released- 119
Staples Orders- 0
Business Cards Orders- 5
Amazon Orders 1
Pcard Ordered and Issued-0
Pricing Requests made- 0
New vendor registration-2
Newspaper (competitive solicitation ad) invoices Processed- 3
PO Requests Entered for Dept- 4
Pieces of US Mail Processed- 917
Contracts Reviewed 7
Create Office Depot Endusers-2
Budget Transfers - 5
Processed February2015 Pcard billing statement & submitted to Finance 3/10/15.
Bid public records requests/processed- 9
Conduct two (6) bid openings and tabulate results for:
1.CEI Svcs for Monroe County Roadway & Drainage Improvement Program due 3/3/15 - 5
respondents
2.Senior Nutrition Center Renovations due 3/11/15 - 4 respondents
3.2015/2016 property Insurance Program due 3/12/15 2 respondents
4.Fully Insured Dental Benefits due 3/17/15 12 respondents
5.Temporary Ferry Service Between Marathon and Pigeon Key due 3/18/15 1 respondent
6.Construction of the Monroe County Fire Training Academy Crawl Key due 3/19/15 7
respondents
Bid Specifications uploaded on Demandstar - 5
Bid Addendums uploaded on Demandstar 2
Bid Awards posted on Demandstar - 15
Purge/scan FY07, Fy08, FY09, FY14 and FY15 Bank of America/Purchasing Card files.
Process all Airport accounts payable invoices, new encumbrances, close-out some
encumbrances, and updating contract spreadsheets.
COMMUNITY SUPPORT SERVICES
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 1/21/2015-2/20/2015:
C-1 Congregate Meals totaled 1639 units during this period. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
C-2 Home Delivered Meals Hots totaled 132 units, and Home Delivered Meals
Frozen totaled 3110 units. We continue to receive a large number of referrals for
Home Delivered Meals.
In-Home Services (Information in this section is for the period 1/21/201502/20/2015):
III-B Chore: 0 units this period, 0 units year-to-date, 0% achieved.
III-B Screening and Assessment: 0.5 units this period, 1 units year-to-date, 0%
achieved.
III-B Homemaking/Personal Care: 40 units this period, 48 units year-to-date, 30%
achieved.
III-E Screening and Assessment: 6 units this period, 6 units year to date, 0%
achieved.
III-E Chore: 0 units this period, 0 units year-to-date, 0% achieved.
III-E In-Home Respite: 44 units this period, 56 units year-to-date, 13.12% year-to-date-
achieved.
III-E Facility Respite: 10.50 units this period, 226.50 units year to date, 10.3% year-to-
date achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for February 2015:
Case Management: 21.25 units for the month were produced; 40.50 units year-to-
date.
Homemaking: 135.50 units for the month were produced; 228.25 units year-to date.
Home-Delivered Meals: 105 meals for the month were provided; 170 meals year-to-
date.
Personal Care: 45 units for the monthly were produced; 86 units year-to-date.
Overall Program Achievement was 52.27% achieved, 2.27% underachieved.
CCE (Community Care for the Elderly) for the period 1/21/2015-2/20/2015:
Case Management: 42.25 units for the period and 269.25 units year-to-date. 7.57%
achieved year-to-date. We are currently 100% achieved
Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
Companionship: 30.50 units achieved and 152.25 units year-to-date, 2.19% achieved
year-to-date.
Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-to-
date.
Enhanced Chore: 0 units achieved and 13 units year-to-date, 0% achieved year-to-
date.
Chore: 2.0 units achieved and 66 units year-to-date, 100% achieved year-to-date.
Homemaking: 478 units for the period and 3503.5 units year-to-date 34.34% achieved
year-to-date. There are 156 clients on the waiting list.
Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0%
achieved year-to-date.
Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-to-
date.
Personal Care: 399.50 units for the period and 2567.5 units year-to-date. 24.56%
achieved year-to-date. There are 49 clients on the waiting list.
Respite: 46 units for the period and 327 units year-to-date. 18.58% achieved year to
date. There are 20 clients on the waiting list.
CCE overall is at 33.33% achievement. We are -3.78% underachieved
-2/20/15: 156.50 units were
produced in the period and 1308.50 units year to date. 7.25% achieved.
HCE (Home Care for the Elderly Program) for the period 2/16/15-3/15/2015: 19.5
billable units this period, 76.25 billable units year-to-date at the beginning of the contract
year, .89% achieved.
Monroe County Transit
One-way trips provided: 1,562
Unduplicated clients served: 218
Special Needs Clients registered: 609
Deposited Revenue: $1,511.00
Periods Expenditures: $66,481.70
Percentage Spent Fiscal YTD: 44.9%
Community Support Services
Incoming calls, provision of information and referrals 603
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find
out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 121
New Welfare cases receiving service 36
Low Income Home Energy Assistance Program cases- 44 $12,775.00
Low Income Crisis Assistance cases 20 $ 3,564.51
Home and field visits 65
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-
Home and Nutrition clients. WAP clients are visited for testing for possible
Weatherization services to their homes. ESG rent clients are visited for the
Habitability Study required prior to receiving rental assistance through this grant.
Office visits 387
Office visits reflects the number of visitors that come into to all three locations of our
Social Services offices throughout the month.
Prescriptions 2 $ 805.72
R
Welfare Shelter 4 $ 540.00
R
Bayshore Manor
and 10 subsidized residents. Bayshore Manor provided 486.25 hrs. of OA3E respite care
and 135.50 hours of CCE care this month. Bayshore Manor has eight OA3E clients and
one CCE client.
There are two clients on the waiting list.
Revenue for March 2015 $32,289.81
Expenditures for the same period $48,190.39
Percentage of the budget spent year to date 34.93
LIBRARY
Library usage figures continue to reflect that the increase in offerings of services
through technology is widely appreciated by patrons.
People counters at the branches indicated that the number of visits made in person to
the Libraries in February, 2015, totaled 41.152, an increase of 8% over the previous
month, giving continuing evidence of the popularity of our onsite services. This
figure also is a clear indication that the season is still in full swing. These visitors
checked out a total of 32,598 items.
New Library cards brought 258 new patrons added to the roll, giving us a total of
41,811 Library cardholders, a significant portion of the County population.
Reference questions handled by staff via email, text, chat, phone, in-person visits and
through social media, totaled 14,887.The increase in the use of electronics for these
communications (7% over last year) presents another example of the still growing
popularity of e-reference as well as onsite information resources.
The public access PC and wireless sessions recorded as provided to the public for the
month remain consistently high, at 13,335 (14% above the previous year and 16%
higher than last month); staff attribute this high usage to the lower cost and
proliferation of portable devices, along with the increased bandwidth available to
library patrons. Smartphones and other smaller devices are also being used to connect
to the public wi-fi unobserved, driving the actual customer number even higher.
Library staff have noticed steep increases in library users requiring assistance with e-
government websites, such as food stamps and unemployment, as well as job seekers
and housing hunters.
556,185, 13% above the number for last year and 9% over last month. These
resources include our Library website, online catalog and digital exhibit of historical
images.
These increasing numbers are a reflection of the season, as snowbirds and tourists
continue to enjoy all the amenities of the Florida Keys.
EXTENSION SERVICES
Number of services provided: 193 phone calls, 20 office visits, 10 visits to clients, 29
learning events with 594 participants, 5 media submissions, and 618 publications
distributed. Total Budget for FY 14/15: $225,012.00; Year to Date Expenditures and
Encumbrances: $165,853.54; Remaining Balance: $59,158.46; Percentage of budget
spent and/or encumbered year-to-date: 73%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Held a Monroe County Climate Change Advisory Committee meeting. Members voted
to present a resolution to the Board of County Commissioners that encourages the
development of tracking projects and funding that can be identified as sustainability,
energy, or climate related in the budget process.
Worked with ANREP (Association of Natural Resource Extension Professionals) and
This publication will be completed
and available in the fall of 2015.
Was appointed to the Association of Climate Change Officers (ACCO) Curriculum
Working Group, to help identify courses being offered by ACCO, approve curriculum for
each course, make recommendations for additional courses, and help identify subject
matter experts to teach courses.
The Environmental Horticulture Agent accomplished the following activities:
-slide
-slide PowerPoint presentation) at the
SM
Sustainable Floridians weekly session held at the Gato Building in Key West. Fifteen
people were in attendance.
y Florida Keys Realtors for
newcomers and homeowners to educate them on City of Key West and Monroe County
Met with Mary Swaney of Islamorada to discuss activities for the upcoming Water
Conservation Fair which will include a rain barrel workshop.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Was a speaker at three regional Monroe County Canal Management Master Plan and
Canal Restorations Public Outreach Seminars. Topic: Florida Keys Water Watch - a
program to train homeowner groups to monitor water quality.
Attended the Florida Keys National Marine Sanctuary Water Quality Protection Program
Steering Committee meeting to speak about the Florida Keys Water Watch program and
sponge project updates.
Held the first Florida Keys Water Watch workshop for the Islamorada Youth Council at
Founders Park. Ten students learned how to perform water quality tests.
EMERGENCY SERVICES
FIRE RESCUE
Reached tentative agreement with Local 3909 for Unit One and Unit Two Collective
Bargaining Agreements.
Bid opening for new Fire Academy Classroom Facility was Thursday, 19 March, 2015.
Ongoing meeting with Sugarloaf Volunteer trying to resolve station issue.
EMERGENCY MANAGEMENT
Completed the first draft of a newly created Monroe County EM Department 2015
2017 Multi Training and Exercise Program Plan Procedure.
Conducted a presentation of Monroe County Radiological Public Information and
Advisory guidance at the Brevard County Radiological Emergency Public Information
Officers Workshop.
Conducted the second, morning session and an afternoon workshop, Local Mitigation
Strategy Plan review and update. The purpose of the morning meeting was to continue
discussions of the 2015 LMS Update including: The progress made to date and results of
additional revised draft sections like the Hazard Identification/Risk Assessment (HIRA)
Update; Input needed from the jurisdictions on overall community vulnerability and
comments on the draft Risk Assessment; LMS Notice of Intent (NOI) due date for 2015
projects and Mitigation Strategy Update including proposed Working Group and
Community-specific initiatives.
Conducted a meeting with Public Works, Code Enforcement, FDOT and Marine
Resource staff to discuss and update the current Monroe County Damage Assessment
Plan and ensure that all appropriate Damage Assessment Team personnel are identified.
EMS/TRAUMA STAR
Trauma Star flew 31 flights to mainland hospitals for definitive care in the month of
March.
Completed training for one (1) new part-time Flight Nurse.
Held flight team management meeting
Completed training for two (2) new Charge Medics.
Kicked off the new paramedic class with Barry University for nine (9) MC FF/EMTs.
Held Interviews for eleven (11) new firefighter candidates.
Continued with field training of paramedics on quality assurance/billing issues of ePCR
reports.
KWIA
Annual FAA safety inspection on records, personnel, equipment, and facilities found no
deficiencies.
Attended Marathon airport annual FAA safety inspection.
meeting.
Continued to assist airport operations, monitoring progress of Runway 27 overrun EMAS
construction project; completion early April 2015.
Attended and participated in tabletop exercise for removal of disabled / crashed aircraft
from KWIA airfield.
Hosted two (2) separate make-up classes at FS 7 for the Part 139 airport safety inspector
class; FAA requires annual training for all airport safety inspectors
FIRE MARSHAL
Assisted in opening of new Ocean Reef permitting office.
Development review committee meeting regarding new Hotel in upper keys.
Addressed and aided multiple code enforcement issues regarding code violations in upper
keys.
FIRE ACADEMY/TRAINING
Combined company training with new hire orientation/probationary evaluation; six (6)
new hires, successful completion; six (6) probationary firefighters successful completion.
Delivered in-service facility fire training to career firefighters, while minimizing
overtime costs.
Twelve (12) potenti
workshop.
PUBLIC WORKS
CORRECTION FACILITIES:
Stock Island Detention Center
New UPS installed; awaiting factory startup
Received two new kitchen steamers; installation in progress
MCSO Admin. Bldg.
Replaced bearing/shaft/bushings in cooling tower
Completed carpet replacement in Internal Affairs Office
DJJ Bldg.
Air Handler motor replacement completed
Contractor removed/replaced 15 Ton air conditioner
FACILITIES MAINTENANCE/PARKS & BEACHES:
UPPER KEYS:
Nelson Government Center:
Provided assistance in seven (7) events
Repaired five (5) benches on outdoor grounds
Contractor repaired A/C in resting area behind stage
Ellis Building:
Painted Drug Court entrance door on second floor
Repaired fence under the north area stairs outside the building
Tavernier Fire Dept.:
Repaired lights in the hallway
Reset rescue bay front door
Replaced broken door lock in the bathroom
Repaired leaking sink drain in the kitchen
Contractor furnished and installed rolling door
Plantation Key Courthouse:
Resolved an A/C problems
Replaced USA and Monroe County flags
Repaired building sign
Contractor repaired A/C in Court A
Contractor replaced door locks
Ocean Reef- Growth Management permit office:
Assisted Growth Mgmt. by assembling a file cabinet and two (2) chairs
Installed a mail box
PARKS & BEACHES:
Key Largo Park:
Installed new shelf at concession stand
Removed graffiti and repainted bathroom wall
Painted pavilions
Painted five (5) B.B.Q. tables and seven (7) benches
Contractor performed emergency pump out and installed two submersible grinder pumps
with new discharge lines
Harry Harris Park:
Installed galvanized chain barrier where parking is not allowed
Relocated central sprinkler head at north field
Ran new electrical line to the scoreboard (North field)
Installed water shut-off valve for bathrooms
Installed new plastic blinds and paint tollbooth
Repaired one bank of lights by the third base line
Friendship Park:
Removed bench from basketball court
FLEET MANAGEMENT:
Garage staff completed monthly safety refresher training (Fire Safety)
Took delivery/processed two neering and Planning
Departments
Three garages combined provided preventative maintenance and completed approximately
95 unit safety inspections.
Three garages combined opened and/or completed approximately 240 work orders.
Took delivery/processed one new skid steer loader, trailer and attachments for upper keys
Road Department
Processed and sold 8 surplus units
Marathon Garage repaired Sheriff Dept. Blue Bird bus rather than outsourcing which was
estimated to cost $3,000.00 plus transport time to and from South Central Florida contractor
Marathon Garage diagnosed and repaired two Solid Waste front end loaders in the field
rather than outsource them which would have cost an estimated combined cost of $5,000.00
plus load/transport time to and from mainland South Florida.
Plantation Key Garage diagnosed and made electrical repairs utilizing recently purchased
Ford diagnostic equipment rather than sending to dealer located on mainland South Florida
ROAD DEPARTMENT:
Buzz Bar/Chipper Operation -- 11.4 miles
Mowing Operation -- 6.8 miles
Line Striping/Thermo Operation -- 42 stop bars
Sign Department -- 43 new signs installed, 5 new posts, 5 locates and 22 delineators
Shoulder Work/Pot Hole Repair --144 ft., 7.5 tons of crushed rock and 2.5 tons of cold patch
Sweeping Operation/Bike Lane -- 26 miles: C905 to Ocean Reef and back
Bucket Truck Work -- two Subdivisions: all of Duck Key and all of Conch Key
Stump Grinding -- two Stumps
Trash Pick Up -- 34 bags
Special Projects:
Dug a 300 ft. trench for Parks Department at Harry Harris Park
Transported Card Sound Buzz Bar for repair
County highway trash pick-up with Sheriff Rick Ramsey and MCSO at Card Sound Road
SOLID WASTE MANAGEMENT:
Recycling
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the
ongoing inspections of commercial and residential recycling practice.
Coordinated with Kathy Mantz of Waste Management about the Keep America Beautiful
$5000.00 educational grant and Monroe County along with The City of Key West has
applied for this grant which will allow for a joint website that would be used by Monroe
County, Key West or any other municipality in Monroe County that would want to be
involved. It will be one easy website for residents and tourist to access solid waste, recycling
and household hazardous waste information for the Florida Keys. This site could include
contact information for county/city, service providers, route schedules, what to recycle, green
events and energy savings tips etc. The grant will pay for commercial recycling information
and educational workshops and reusable grocery bags will also be provided. Waste
Management has agreed to maintain the website costs, updates and additions after the grant
funding has expired. Waste Management has also provided a letter of recommendation to the
Think Green Grant selection committee members on behalf of Monroe County.
Staff is making arrangements to provide recycling information and donations for Last Stand a
th
5K run on April 11 for Earth Day. The event is expected to draw at least 150 runners.
Staff is having a recycling ad placed in the Sugarloaf Shores HOA monthly newsletter and is
contacting HOAs throughout the keys to have this ad placed in their newsletters.
Staff installed a banner regarding the closure of the Magnolia Street recycling center and its
st
relocation to the Key Largo Transfer Station; the recycling box is being moved on April 1.
Staff informed Waste Management and also placed PSA announcements in The
Reporter/Free press and the Keys Weekly
Staff spoke with the Nutrition Dept. regarding recycling at the Monroe County Senior
Centers. Two of the three centers have recycling available at the present time. These
recycling areas could be more conveniently located for staff and/or additional containers
added at these locations. Staff is working with the service providers to add recycling in April.
Staff will also work with Nutrition staff regarding proper sizing of recycling containers,
educating on what is recyclable and what changes could be made to increase recycling.
Assisted in monthly Household Hazardous Waste collections and helped bulk and store
household hazardous waste
Provided resort manager at Bluewater RV resort with recycling brochures that will be handed
out to new guest coming into the resort. These will inform the guests on the proper recycling
procedures the resort has put in place. Staff also met with the homeowners association and
maintenance department to answer questions, provide recycling information, give guidance
on the implementation of their new recycling program, and will monitor the progress and
savings that the resort is hoping to accomplish
Had the spring 2015 Re-News newsletter placed on the county website
Staff is making arrangements to set up an information booth at the business walkabout and
auctions. This event is sponsored by the Lower Keys Chamber of Commerce and being held
st
from 11am-7pm. Staff will hand out recycling information
and speak with businesses about recycling.
Staff heard from Key West Harbor Marina on Stock Island about the lack of recycling. Staff
has been to the marina before trying to start a recycling program but the Marina was having
problems with illegal dumping at the time. They have seen the success that was achieved at
with our Departments help and they would like us to revisit the possibility of a program at
their location; staff is working on proposals and programs for the marina to discuss.
Household Hazardous Waste and E-Waste Recycling/Disposal
Staff held six household hazardous waste collections in the month of March and accepted
material from 106 Monroe County residents and businesses.
Staff collected over 3,040 lbs. of lead seal batteries recycled by Interstate, and 405 gal. Of
contaminated fluids recycled by EMC Oil Corp.
Our Hazardous and E-Waste Commercial Collection participants include Key Largo
Collision Center, KL (660 lbs. HHW), Department of Environmental Protection, KL (20 lbs.
HHW), Waste Management, KW (400 lbs. HHW and 3,840 lbs. E-Waste)
Staff is seeing an increase in residential participants at the new collection site in Key Largo.
ndthth
Staff held two collections this month March 11 (2 Wednesday) and March 25 (4
Wednesday).
Staff shipped 54 55 gal. drums full of latex paint weighing 31,260 lbs. to be recycled by the
mpany Perma Fix
Staff shipped out 28 boxes weighing 20,260 lbs. of electronic waste collected from Monroe
ted recycler Intercon
Solutions
th
Staff held the second special collection for the year in Marathon on Saturday March 28
to collect household hazardous waste and electronic waste from residents in Marathon,
and surrounding areas
ENGINEERING
Card Sound Bridge Repair Project 100% plans with comments addressed provided to
FDOT on February 27, 2015; awaiting approval. Staff prepared draft grant agreement for
construction and CEI funds and submitted to FDOT for review and approval. Front end
contract documents completed and submitted to County Attorney for review and
approval. Anticipate project submittal to FDOT in May/June 2015 to be prepared for
construction bidding in summer, 2015.
Card Sound Toll Study Staff provided comments to HDR on scope and cost proposal;
anticipate revising in order to expedite converting to an electronic toll collection system.
County Maintained Traffic Signals Staff working with FDOT consultant to fix wireless
pre-emption systems at Key Largo Fire stations; contractor working on upgraded signal
cabinet at Tarpon Basin Traffic Signal; working with FDOT to program upgrade to the
Tavernier Shopping Center traffic signal.
Lake Surprise Estates Roadway and Drainage Improvement Project SFWMD permit
received on March 13, 2015; anticipate advertising for construction bids in late April or
May.
Roadway and Drainage Improvement Program Staff received five responses to the RFQ
for CEI program services for the various roadway and drainage improvement projects on
rd
March 3. Ranking meeting is scheduled for March 26, 2015.
th
No Name Key Bridge Repair Project FDOT conducted audit on March 11; concluded
no issues or concerns. Construction is 50% complete. Contractor completed spall repairs
on one side of the bridge deck and is moving to the opposite side. Currently performing
continuity testing on pile jackets.
Pigeon Key Ferry Service County received one response to the RFP for ferry service on
th
March 18 (incumbent contractor). Staff reviewed proposal and is preparing contract
documents. Staff requested amendment to JPA from FDOT in order to finalize annual
grant funding.
Pigeon Key Ramp Repair Project Staff finalizing negotiations with design consultant;
staff preparing LAP documents for submittal to FDOT for approval to contract and
preparing supplemental LAP agreement to allocate additional funds to the design and
permitting portion of the project.
Sexton Cove Roadway and Drainage Improvement Project Consultant preparing final
construction documents and obtaining permits. Staff received request from FKAA to
postpone construction until after water line repairs are completed in the subdivision in
late summer.
Similar Sound Bridge (Boca Chica) Construction proceeding. Contractor made
adjustment to plans to enable deck repairs to proceed.
Stock Island Roadway and Drainage Improvement Project Kick off meeting held March
th
12; consultant mobilizing surveying subcontractor to begin work on design.
US 1 Bayside Pedestrian Bridge Obtained response from USACOE that no permit was
required. Staff prepared LAP documents and is awaiting receipt of recorded easement
prior to submittal to FDOT. LAP agreement for construction funds on April BOCC
agenda.
US 1 Bayside Trail Engineer of record has addressed all conflicts on path layout and
CEI has transmitted revised plans to contractor. Staff is reviewing 60% landscape design
plans.
th
9 Avenue Stock Island Drainage Project Submittal process almost complete.
Contractor has had personnel onsite to check for utility conflicts during submittals.
Anticipate pre-con meeting and contractor full mobilization first two weeks in April.
PROJECT MANAGEMENT
ADA Compliance Segments #1 and #2 - Awaiting closeout of one final permit.
Bayshore Manor Emergency Repairs Project is complete and in close out.
Blimp Road Boat Ramp Repairs D.N. Higgins began construction on March 16th.
Crawl Key Training Facility Approval to award bid to lowest bidder, Sea Tech of the
Florida Keys, Inc., on the April BOCC agenda.
Freeman Justice Center Acoustics Project is complete and in close out.
Gato Building Exterior Painting Design phase with Bender & Associates Architects,
PA.
Key West Lighthouse (TDC) - Request for Proposals is advertised.
Magnolia St. Public Works Facility Plans submitted for permitting.
Marathon Airport Customs Facility Construction is on schedule.
Marathon Government Center A/C Improvements Currie Sowards Aguila Architects,
design phase, upgrades to the cooling systems for 4 closet spaces that house information
technology and/or communications equipment.
th
Marathon Library- RFQs due April 11.
Murray E. Nelson Government and Cultural Center A/C Improvements Currie Sowards
Aguila Architects to analyze existing A/C system in the Information Technology storage
space. Design a supplemental cooling system if needed.
Pigeon Key Roof Replacement (TDC) - Due to lack of access (dorm rooms occupied
thth
from March 15 to August 15 2015) RFP will be drafted (April 2015) and sent to legal
and out to Demand Star for bids.
Plantation Key Court House Coordinating second program meeting with all stake
holders.
th
Rockland Key- Construction documents for site work complete May 15.
Senior Nutrition Center
Construction is underway and contractor has made 20% progress.
Sugarloaf Fire DormRequested appraisals of alternate properties.
Summerland Fire Station Expect appraisal early next month.
Upper Keys (Miscellaneous) Projects William P. Horn Architects, P.A. consultant is in
design phase for: Murray E. Nelson Government and Cultural Center concrete pad
repair/replacement for the emergency generator; Key Largo Park residence new deck,
railing, pilings/footings and stairs; and Harry Harris Park design of a new tool shed.
PARKS/TRANSPORTATION PLANNING
Big Pine Swimming Hole The consultant design contract is on the April BOCC agenda
in March to allow the towing of illegally parked vehicles. The Sheriff was authorized as
Big Pine Community Park Scenic Overlook The 60% plans are being reviewed by
FDOT. Plans will be presented to the Parks and Recreation Advisory Board at their April
meeting.
Higgs Beach Road The contract amendment to move the dog park and the racquetball
court was approved by the BOCC in March. The consultant is incorporating those
elements into the 60% road plans.
Higgs Beach/Reynolds Street Pier (scenic overlook) The 60% plans are being reviewed
by FDOT. Plans will be presented to the Parks and Recreation Advisory Board at their
April meeting.
The LAP agreement for design was approved by the BOCC in March. Upon
execution by the Mayor, it will be transmitted to FDOT for final approval. An RFQ will
be advertised in early summer.
Third Party Park Management Contracts The Boys and Girls Club contract (Big Pine
Community Park) and the YMCA contract (Key Largo Community Park) are scheduled
to be discussed at the April Parks and Recreation Advisory Board meeting.
Transportation Alternatives 2015 Grant Cycle Projects will be submitted to the BOCC
in April for prioritization. Applications were received by the Village of Islamorada, the
City of Marathon, the FDEP, and the City of Key West.
Transportation Planning Grant A supplemental agreement to increase county funding is
on the April BOCC agenda for approval. This contract funds two full time staff positions
US 1 Arterial Travel Time and Delay Study The draft report are anticipated by June
2015.
Watson Field
the April BOCC agenda for approval.
TECHNICAL SERVICES
%ZEMPEFMPMX]SJ)RXMVI2IX[SVO0EWX1SRXL
Availability of Entire Network
㻌
99.54 %
㻌
㻌
㻹㼛㼚㼞㼛㼑㻌㻯㼛㼡㼚㼠㼥㻌㻹㼛㼎㼕㼘㼕㼠㼥㻌
㻿㼡㼙㼙㼍㼞㼥㻌㼞㼑㼜㼛㼞㼠㻌㼒㼛㼞㻌㼚㼑㼠㼣㼛㼞㼗㻌
㻓㻹㼕㼍㼋㻹㼄㼋㻯㼛㼚㼠㼞㼛㼘㼘㼑㼞㻓㻌㼨㻌㻹㼍㼞㻌㻞㻌㻞㻜㻝㻡㻌㼠㼔㼞㼛㼡㼓㼔㻌㻹㼍㼞㻌
㻟㻝㻌㻞㻜㻝㻡㻌
㻌
(MWXMRGXGPMIRXW
(EMP]EZIVEKI
(EXEXVERWJIVVIH
8STETTPMGEXMSRWF]YWEKI
ApplicationUsage% Usage
㻌㻌㻌
1Netflix660.89 GB15.6%
㻌㻌㻌㻌
2iTunes587.50 GB13.9%
㻌㻌㻌㻌
3Google Video447.25 GB10.6%
㻌㻌㻌㻌
4CDNs362.54 GB8.6%
㻌㻌㻌㻌
5Miscellaneous web362.43 GB8.6%
㻌㻌㻌㻌
6Miscellaneous secure web316.41 GB7.5%
㻌㻌㻌㻌
7Facebook247.32 GB5.8%
㻌㻌㻌㻌
8Miscellaneous video199.03 GB4.7%
㻌㻌㻌㻌
9apple.com167.35 GB3.9%
㻌㻌㻌㻌
10Xfinity TV80.98 GB1.9%
㻌㻌㻌㻌
8STGPMIRXWF]YWEKI
DescriptionManufacturerOperating systemUsage% Usage
㻌㻌㻌㻌㻌
1DonaldsLite-OnAndroid44.85 GB1.1%
㻌㻌㻌㻌㻌㻌
2Josephs-iPhone-6AppleOther44.50 GB1.1%
㻌㻌㻌㻌㻌㻌
3ACP01W7LP16AppleOther43.11 GB1.0%
㻌㻌㻌㻌㻌㻌
4Mike-PCIntelAndroid43.10 GB1.0%
㻌㻌㻌㻌㻌㻌
5BC:76:70:28:8E:E5Shenzhen Huawei...Other43.08 GB1.0%
㻌㻌㻌㻌㻌㻌
6Davids-iPadAppleApple iOS40.36 GB1.0%
㻌㻌㻌㻌㻌㻌
7JSamsungOther39.58 GB0.9%
㻌㻌㻌㻌㻌㻌
8localhostShenzhen Bopengfa...Apple iOS30.99 GB0.7%
㻌㻌㻌㻌㻌㻌
9SURFACE-PCAppleApple iOS29.88 GB0.7%
㻌㻌㻌㻌㻌㻌
10DEBBIE-PCAppleApple iOS27.48 GB0.7%
㻌㻌㻌㻌㻌㻌
8STSTIVEXMRKW]WXIQWF]YWEKI
Operating
system# Clients% ClientsUsage% Usage
㻌㻌㻌㻌㻌
1Other853259.7%1.76 TB43.1%
㻌㻌㻌㻌㻌㻌
2Android546538.2%1.26 TB30.8%
㻌㻌㻌㻌㻌㻌
3Apple iOS13729.6%993.02 GB23.8%
㻌㻌㻌㻌㻌㻌
4Mac OS X420.3%50.43 GB1.2%
㻌㻌㻌㻌㻌㻌
Windows
5470.3%18.88 GB0.5%
㻌㻌㻌㻌㻌
7/Vista
㻌
Windows
6320.2%10.89 GB0.3%
㻌㻌㻌㻌㻌
XP
㻌
Debian-
7based 80.1%8.90 GB0.2%
㻌㻌㻌㻌㻌
Linux
㻌
8Windows 8250.2%5.98 GB0.1%
㻌㻌㻌㻌㻌㻌
9Wii4<0.1%161.5 MB<0.1%
㻌㻌㻌㻌㻌㻌
8STGPMIRXHIZMGIQERYJEGXYVIVWF]YWEKI
Manufacturer# Clients% ClientsUsage% Usage
㻌㻌㻌㻌㻌
1Apple913463.9%2.65 TB65.1%
㻌㻌㻌㻌㻌㻌
2Intel5834.1%247.90 GB5.9%
㻌㻌㻌㻌㻌㻌
3Samsung8706.1%239.89 GB5.7%
㻌㻌㻌㻌㻌㻌
Hon
42942.1%169.98 GB4.1%
㻌㻌㻌㻌㻌
Hai/Foxconn
㻌
5Lite-On1661.2%117.32 GB2.8%
㻌㻌㻌㻌㻌㻌
Murata
64413.1%96.41 GB2.3%
㻌㻌㻌㻌㻌
Manufacturing
㻌
LG
72131.5%46.97 GB1.1%
㻌㻌㻌㻌㻌
Electronics
㻌
8Microsoft1100.8%43.98 GB1.1%
㻌㻌㻌㻌㻌㻌
Shenzhen
92<0.1%43.08 GB1.0%
㻌㻌㻌㻌㻌
Huawei...
㻌
1.0%
㻌
10Other14169.9%41.56 GB
㻌㻌㻌㻌㻌
㻌
We completed 244 work orders, configured new vlans for local networks at fire stations, installed KWHA
networks, began development of MC OneView web portal, continued to rolled out new computers, continued
to install new network switches, worked on rewiring the Marathon Government Center, migrated additional
users to the new storage in Miami, updated library computers, added new updates to Monroe County Web site,
began consolidation of HR databases, supported the new ADP rollout, finalized the data with Socrata for the
moved more data into the SAN for Alchemy and pushed out Microsoft updates.
new financial data portal,
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 558
Office visits: 243
New clients: 23
Field visits: 10
Benefits Delivery at Discharge: 3
Transportation program:
Transportation calls: 353
Veterans transported: 169
Financial data:
The financial data for the month of March totals $162,306.65 and indicates the amount of new
revenue brought into Monroe County derived from claims filed by the entire department.
frame in adjudicating awards.
GROWTH MANAGEMENT
BUILDING DEPARTMENT
PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources Department is to
foster sustainable, quality development in the county while conserving and promoting
stewardship of the county's fragile environment and the unique character of its diverse
island communities.
The functions of this department are implemented by the following offices:
Current Planning
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations.
Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including environmental
compliance.
The Environmental Resources Office services include the review of applications for
compliance with environmental regulations, such as: clearing limits, wetland delineation,
landscaping, stormwater, land clearing and FEMA required review of potential
endangered species impacts under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on protection of the
marine environment, provision of maritime infrastructure, and the preservation of public
water access.
Lower & Middle Keys permits are typically reviewed in the Marathon office.
Planning & Environmental Resources
2015 Feb -Applications
5
4
3
2
2015 Feb
1
0
Planning & Environmental Resources
2014 Feb -Applications
5
4
3
2
2014 Feb
1
0
30
31
32
33
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
-
Big Coppitt Elevation Certificate/LiDAR Mapping - Planning
-
Tarpon Harbor Addressing Eastwind Development
-
Private-Vacant Parcel Mapping/Analysis Planning TPL
-
LMS Mapping Jose Tezanos AECOM
-
Florida Forever Essential Parcels Mapping - Environmental
-
SLR Infrastructure Data Kathy Freeman The Nature Conservancy
-
Elevation Certificates Mapping (in progress)
-
GIS Addressing
-
12 New physical address assignments
34
MARINE RESOURCES OFFICE
Channel Marker Program:
Month Channel Marker/Buoy Replacement Costs
March 2014
$43,253.00
April
$2,500.00
May
$17,149.00
June
$4,900.00
July
$0.00
August
$3,750.00
September
$0.00
October
$0.00
November
$5,500.00
December
$5,400.00
January 2015
$2,830.00
February
$0.00
Total
$85,282.00
Total annual costs for marker/buoy replacements for the past twelve month period were
approximately 44% higher than the same timeframe in 2014 ($59,318.50).
35
Derelict Vessel Program:
Month Derelict Vessel Removal Costs
March 2014
$6,529.00
April
$13,894.00
May
$2,867.00
June
$15,279.00
July
$2,500.00
August
$11,175.00
September
$8,535.00
October
$15,386.00
November
$34,659.00
December
$23,368.00
January 2015
$22,093.00
February
$5,850.00
Total
$162,135.00
36
Derelict vessel removal costs for the past twelve month period were approximately 7%
higher than the same timeframe in 2014 ($151,268).
Vessel Pumpout Program:
Pumpout numbers have risen steadily over the past two years, with monthly pumpout
numbers exceeding the (initial) quota of 1300 per month in eleven of the past twelve
months. The new quote of 1500 per month (approved by the BOCC at its March 2015
meeting) will begin April 1, 2015.
37
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also,
is proactive identifying code violations while conducting routine field inspections.
Department Totals New Cases 185 Inspections 1324 New Citations 10
38
UPPER KEYS
NEW CASES 43 INSPECTIONS COMPLETED 245 SM 0
CITATIONS ISSUED 0 CEB 0
39
MIDDLE KEYS
NEW CASES 71 INSPECTIONS COMPLETED 658 SM 8
CITATIONS ISSUED 9 CEB 0
40
LOWER KEYS February 2015
NEW CASES 71 INSPECTIONS COMPLETED 421 SM
24
CITATIONS ISSUED 1 CEB 0
41