Item C14County of Monroe
<r
BOARD OF COUNTY COMMISSIONERS
�
Mayor David Rice, District 4
IleOI1da Keys
��x
t t 0.
Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
P f,<
George Neugent, District 2
a
Heather Carruthers, District 3
County Commission Meeting
March 21, 2018
Agenda Item Number: C.14
Agenda Item Summary #3995
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number 1 for Grant Contract G0553 adding $60,000 in
FDOT funding for the security fence upgrades and improvements project at the Key West
International Airport, for total cost of $120,000, to be funded 50% FDOT ($60,000) and 50%
Airport operating funds ($60,000).
ITEM BACKGROUND: The project consists of upgrading fencing, replacing barbed wire, adding
lighting, CCTV, and miscellaneous fence improvements. Since the original grant funds totaling
$555,480 have been expended, the Airport requested and received this additional funding which will
help fund the final phases of the project.
PREVIOUS RELEVANT BOCC ACTION: On October 21, 2015, the BOCC approved the
original FDOT Agreement totaling $555,480.
CONTRACT /AGREEMENT CHANGES:
new supplement agreement
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT SJPA1 Sec. Grant G0553
FINANCIAL IMPACT:
Effective Date: upon FDOT execution
Expiration Date: June 30, 2020
Total Dollar Value of Contract: $120,000
Total Cost to County: none
Current Year Portion: same
Budgeted: yes
Source of Funds: 50% FDOT & 50% Airport Operating
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant: yes
County Match:
Insurance Required:
Additional Details:
If yes, amount:
If applicable, please type in "None" or "N /A "; OR, if costs are associated with this item, check
the 'Budget Affected" box below and complete the funding source box for our Budget office.
For each funding source, select the cost center from the drop down list in the "Source" column
and enter the amount (do not insert $ sign). If the cost center is not known or not yet created,
select "NEW COST CENTER ADDED" from the drop down list. PLEASE REMEMBER TO
DELETE THESE INSTRUCTIONS PRIOR TO SAVING /SUBMITTING.
03/21/18 404 - 630183 - SECURITY & MISC FENCING
$60,000.00
REVIEWED BY:
Donald DeGraw
Completed
03/06/2018 3:27 PM
Pedro Mercado
Completed
03/06/2018 3:28 PM
Budget and Finance
Completed
03/06/2018 3:37 PM
Maria Slavik
Completed
03/06/2018 5:15 PM
Kathy Peters
Completed
03/06/2018 5:28 PM
Board of County Commissioners
Pending
03/21/2018 9:00 AM
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number One
FLAIR Category: 088719
Object Code: 751000
Org. Code: 55062020629
Financial Project No(s):
43791919401 1 Fund: SAFE
Function: 215
Federal No.:
(item- segment - phase- sequence) DUNS No.:
Contract No.: G0553
80- 939 -7102
I Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.005 I
CFDA Title: CSFA Title: EYW - Airfield Security Improvements
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Airports- Key West International Airport
3491 South Roosevelt Boulevard, Key West, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 13th day of October 2015
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $337,740.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
725.030 -07
PUBLIC TRANSPORTATION
12/14
Page of 4
Vendor No.: F596000749053
Additional funding needed to complete the final remaining portion of the perimeter security fencing project to upgrade
the 7' fence to 10' and upgrade to a "Y" shaped barbed wire to the fence lining replacing the "L" shaped existing wire.
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is ❑x increased/ ❑ decreased by $ 120,000.00
bringing the revised total cost of the project to $675,480.00
Paragraph 4.00 of said Agreement is ❑x increased/ Mdecreased by $ 60,000.00
bringing the Department's revised total cost of the project to $337,740.00
3.00 Amended Exhibits:
Exhibit(s) B
4.00 Contract Time:
of said Agreement is amended by Attachment "A ".
Paragraph 16.00 of said Agreement ,
5.00 E- Verify
Vendors /Contractors:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility
of all new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
72 "30-07
PUBLIC TRANSPORTATION
12114
Page 3 of 4
43791919401
Financial Project No(s)
Agreement Date
Contract No. G0553
Except as hereby modified, amended or changed, all other terms of said Agreement dated October 13th 2015
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
., Desdunes
DEPARTMENT OF •+!- ON
Director of Transportation Development
1 :
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page 4 of 4
43791919401
Financial Project No(s)
Contract No. G0553
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County Airports- Key West International Airport
3491 South Roosevelt Boulevard, Key West, FL 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Additional funding needed to complete the final remaining portion of the perimeter security fencing project to
upgrade the 7' fence to 10' and upgrade to a "Y" shaped barbed wire to the fence lining replacing the "L" shaped existing
wire.
I. Project Cost:
Total Project Cost
As Approved
$555,480.00
$555,480.00
As Amended
$675,480.00
$675,480.00
Net Change
$120,000.00
$120,000.00
IL Fund Participation:
As Approved
As Amended
Net Change
Department:
$277,740.00
$337,740.00
$60,000.00
Agency:
$277,740.00
$337,740.00
$60,000.00
$0.00
Total Project Cost
$555,480.00
$675,480.00
$120,000.00
Comments:
" It is intent of the Department to reimburse the Agency up to 50% of the total non - federal share of eligible project cost
up to the Department's maximum participation amount ".