Item C15County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
March 21, 2018
Agenda Item Number: C.15
Agenda Item Summary #4003
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of change orders 14, 15 and 16 with OAC Action
Construction Corp., increasing contract time by 61 days and contract sum by $38,906.20 for the Key
West International Airport Customs Facility Phase 11 project, funded by FDOT grant (50 %) and
Fund 404 Operating (50 %).
ITEM BACKGROUND: Change Order 414 adds 21 days and $7,019.78 for the installation of a
new metal door, frame and hardware at the generator. This includes the demolition of an existing
wall for installation of this door. This was not part of the original design.
Change Order 415 adds $22,476.67 for the reimbursable cost of the builders risk insurances needed
for the extensions of this contract due to many unforeseen conditions and additional scopes to the
contract.
Change Order 416 adds 40 days and $9,409.75 for the reimbursable cost of the permit fees
associated with the revised civil plans. Additionally the extra time is for the time needed for the
plans to be completed by the engineers, processed and approved by the county.
PREVIOUS RELEVANT BOCC ACTION:
Approval of original agreement with OAC on December 9, 2015, and approval of First Amendment
to Agreement on February 15, 2017, adding grant compliance conditions to the original agreement.
Approval of Change Orders 48,49,410,411,412 and 413 on February 21, 2018.
CONTRACT /AGREEMENT CHANGES:
Adds 61 days bringing substancial completion to March 21, 2018 and $38,906.20 bringing total
contract sum to $1,637,847.56
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Updated OAC CO 414
Updated OAC CO 415
Updated OAC CO 416
FINANCIAL IMPACT:
Effective Date: 03/2/2018
Expiration Date: 03/21/2018
Total Dollar Value of Contract: $38,906.20
Total Cost to County: N/A
Current Year Portion:
Budgeted: Yes
Source of Funds: FDOT (50 %) & Fund 404 (50 %)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Donald DeGraw
Completed
03/07/2018 10:02 AM
Pedro Mercado
Completed
03/07/2018 10:39 AM
Budget and Finance
Completed
03/07/2018 10:46 AM
Maria Slavik
Completed
03/07/2018 12:07 PM
Kathy Peters
Completed
03/07/2018 12:25 PM
Board of County Commissioners
Pending
03/21/2018 9:00 AM
E - 1- i '• X LU ' 1
PROJECT TITLE:
Key West Airport Customs Facility
Phase 11 Renovations
TO CONTRACTOR:
OAC Action Construction, Corp.
11980 SW 144 Ct, Suite 101
Miami, FL 33186
CHANGE ORDER NO: 14
INITIATION DATE: March 02, 2018
CONTRACT DATE:December 09, 2015
The Contract is changed as follows°
The original (Contract Sum) (Guaranteed Maximum Price)
$1,312,600.00
Net change by previously authorized Change Orders --
$286,341,38
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was .
a1,598iA41.3C
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order
$ 7,019,78
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is
$1,606,961.14
The Contract Time will be (increased) (decreased) (unchanged) by __
21 days.
The date of Substantial Completion as of the date of this Change Order is _ March 21, 2018
ARCHITECT
CONTRACTOR
f m' t 2 o { .
DIRECTOR, Iii ` EM — T
COUNTY /ASSISTANT ADMINISTRATOR
L CILU
M
12
Change Order Attachment per Ordinance No. 004 -1999
Change Order was not included in the original contract specifications Yes No
If Yes explanation: The modifications to the generator were required as a result of an omission from
the original contract specifications.
a Change Order was included in the original specifications. Yes No
If Yes, explanation of increase in price:
e Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes Ng
If Yes, explanation as to why it is not subject for a calling for bids:
a Project architect approves the change order. Yes No
If no, explanation of why:
a Change Order is correcting an error or omission in design document. Yes No
Should a claim under the applicable professional liability policy be made? Yes No
Explain: Errors and omissions will be resolved with Architect at the end of the project.
In executing this change order, K2M does not agree or stipulate that any of the
work to be performed or expenses incurred In connection therewith were
necessitated by errors or omissions on Its part. K2M unconditionally reserves all of
Its rights In connection with the foregoing.
3 �4
Price Proposal Spreadsheet
03-02-2018
I P roiee d Name 'C Order Proposal Gene rator 14- n-1 Q-1
Key
Sollcitill
A-- rt- - &I Corp
OffeI OAC Action —
1ddreW 12540 SW 130 St, Sulte 3
M,l _FL33188
--- -
--------
— — ------- — - — - --- - ---------- . .....
Takeoff Takeoff
--- ---
Material
Labor
amulument
8 Eaulament Eculpment
ftctlon
Chm 1
PrIcel illillatedalAmou Hours i Labor raft Labor Am Hours pricel
Subcorilml
Total
IV Condiffons
Ti
$
Inv- Tor —n-"P
I 080M
;Dumping Fees
. .......... . . . .............
0�52fe
0 s
0
s
2 _5 M
$
E
45.001 $
45 06 300 s
27,00 $
— 126 00'
------------
- -- -
�$2�3499�
$
$
Div 8 Now Door/FramerHardware
Wgi.
.00
z 56595 �
S
Div 9 Paint new door
__1jA__
It S 35 00
1�00 0qJ_
27 00 $
2
251,00
DIv 28 Card reader
%
$
$ - ii5.00 $
'00
325 J _q�qOs
500 $
_45,
1$
103500
$
70
SUBTOTALI $
3,029.95
$
6,467.9
5,46
URDEN
38
4
SUBTOTAL
1.03
OVERHEAD
SUBTOTAL
9.08
�TA
.54
S US-_l S TAX
M5
'
. .......
-.4-p—erm Fees
'BOND
0.00% s
j GRAND TOTAL
jS
7,019.78
III
MOM 135 PM
11
111 . l
-tit
117 1111111
A W N V , I , 1 '
PROJECT TITLE:
Key West Airport Customs Facility
Phase 11 Renovations
TO CONTRACTOR:
OAC Action Construction, Corp.
11980 SW 144 Ct, Suite 101
Miami, FL 33186
The Contract is changed as follows:
CHANGE ORDER NO: 15
INITIATION DATE: March 02, 2018
CONTRACT DATE: December 09, 2015
The original (Contract Sum) (Guaranteed Maximum Price)
$1,312,500.00
Net change by previously authorized Change Orders
$293,361.14
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was
$1,605,861.14
The (Contract Sum) (Guaranteed Maximum Price) will be (increased (decreased)
(unchanged) by this Change Order
$ 22,476.67
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is
$1,628,437.81
The Contract Time will be (increased) (decreased) (unchanged) by
0 days.
The date of Substantial Completion as of the date of this Change Order is . March 21, 2018
Detailed descriptions of change order and justification.
This change order is for the reimbursable cost of the builders risk insurances needed for the
extensions of this contract due to many unforeseen conditions and additional scopes to the
contract.
This change Order is 0.00% of the original contract price
a
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DIRECTOR, i T G _I T
M
IM
-13 ffi1
COUNTY /ASSISTANT ADMINISTRATOR
Date
Change Order Attachment per Ordinance No. 004 -1999
• Change Order was not included in the original contract specifications. Yes No
If Yes, explanation: This is an owner requested change.
• Change Order was included in the original specifications. Yes No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes No
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes No
Should a claim under the applicable professional liability policy be made? Yes No
Explain:
Price Proposal Spreadsheet
03/06/2018
Pm' ct Name: 'Chan a Order Pm osal N!9 bu Iders Isk insurances
-
§011cital �_.Kg p tat A Customs Terminal Phase
— — ----------
— ---------
bifel OAC A ction Construction. 90
Addril 12540 SW 130 St, Suite 3
4
Miami. FL 33186
Phone W 305-2515-6855
Date ;3!6/20
---------- --------------- ----------
Takeoff Takil MANIAL 1 1 Labor Labor
-
Eaulpiment Eguipment Eaulpment
31fte
Quant • flel Amount! your Pric r
cy : Ot he r Amount Subcontracts
Total
, Admlnlsbftv!eo Requhreqienft
— R.ik
,kWidens insurances
-s-
4
SU13TOTAL
is
20,38700
_ _
a .
36% $
'OVERHEAD
_. ...
i
0.387.00
2 ®M..
— _
SUBTOTAL
PROFIT
- 6 - %
- $
.019.35
21,406.36
---------
SUBTOTAL
:0011i SS
SALES TAX
l s
22,476.67
7.50l $
_TO TAL Inclu ding subcontractors
!$
22.476.67
Permit Fees
0.00% $
GRAND TOTAL
—4
22,476.67
W
31812018, 1'54 PM
MOW M67 ■ WST MP i
j111 I
PROJECT TITLE:
Key West Airport Customs Facility
Phase 11 Renovations
TO CONTRACTOR:
OA Action Construction, Corp,
11980 SW 144 Ct Suite 101
Miami, FL 33186
The Contract is changed as follows:
CHANGE ORDER NO: 16
INITIATION DATE: March 02, 2018
CONTRACT DATE:December 09, 2015
The original (Contract Sum) (Guaranteed Maximum Price)
$1,312,500.00
Net change by previously authorized Change Orders-. _
$315,837.81
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was ..
$1,628,437.81
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order
$ 9.409.75
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is
, $1,637,847.56
The Contract Time will be (increased) (decreased) (unchanged) by _.
40 days.
The date of Substantial Completion as of the date of this Change Order is, ., April 30, 2018
Detailed description of change order and justification:
This change order is for the reimbursable cost of the permit fees associated with the revised civil
plans. Additionally the extra time is for the time needed for the plans to be completed by the
engineers, processed and approved by the county.
This change Order is 0.00% of the original contract price
ARCHITECT
M D gr�c Date
CONTRACTOR;
A ir po,
DIRECTOR, PRO 'Ty1tANA - G i T
®13
Date
COUNTY /ASSISTANT ADMINISTRATOR
• ':� • 111 IdolA • 1
e Change Order was not included in the original contract specifications. Yes No
If Yes, explanation: The lack of civil drawings were an omission from the original contract
specifications.
e Change Order was included in the original specifications. Yes No
If Yes, explanation of increase in price:
e Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes No
If Yes, explanation as to why it is not subject for a calling for bids:
e Project architect approves the change order. Yes No
If no, explanation of why:
Change Order is correcting an error or omission in design document. Yes No
Should a claim under the applicable professional liability policy be made? Yes No
Explain: Errors and omissions will be resolved with Architect at the end of the project,
In executing this change order, K2M does not agree or stipulate that any of the
work to be performed or expenses incurred in connection therewith were
necessitated by errors or omissions on its part. K2M unconditionally reserves all of
its rights in connection with the foregoing. From the text above, this change order
was not included in the original contract specifications as "the lack of civil drawings
were an omission from the original contract specifications." This work was not part
of the project original scope and therefore is not an error nor an omission on behalf
of the Architect." 3 A z/,
MONROE COUNTY, FL
9 ITEMS OF 9
PERMIT RECEIPT
OPERATOR: benderd
COPY # : 1
Sec:l Twp:l Rng:l Sub: Blk: Lot:
RE ........: 00064810000000
DATE ISSUED.......: 03/02/2018
RECEIPT #.........: 01000015457
REFERENCE ID # ...: 15105797
NOTES .............
SITE ADDRESS .....: 3471 & 3491 SOUTH ROOSEVELT BL
SUBDIVISION .......
CITY ............. KEY WEST
IMPACT AREA ......
OWNER MONROE COUNTY FLORIDA
ADDRESS ..........: 500 WHITEHEAD ST
CITY /STATE /ZIP ...: KEY WEST, FL 33040
RECEIVED FROM
CONTRACTOR ...
COMPANY ......
ADDRESS ......
CITY /STATE /ZIP
TELEPHONE ....
OAC
CRUZ, OSVALDO LIC # 10644
OAC ACTION CONSTRUCTION CORP
12540 SW 130TH STREET # 2 -3
MIAMI, FL 33186
(305) 256 -6655
FEE ID
UNIT
QUANTITY
AMOUNT
PD -TO -DT
THIS REC
NEW BAL
--
---- - - - - --
OABLDSPR
------- - - - -
VALUATION
-- ---- - - - - --
1492,500.00
---- - - - - --
8226.61
---- - - - - --
7690.69
---- - - - - -- ----
535.92
- - - -
0.00
OBBLD5PR
VALUATION
1492,500.00
8226.61
7690.69
535.92
0.00
OBENVEGS
VALUATION
1492,500.00
3203.31
3108.27
95.04
0.00
OBFIREGS
VALUATION
1492,500.00
8044.78
127.99
7916.79
0.00
OBPLNEGS
VALUATION
1492,500.00
4291.28
3969.20
322.08
0.00
DBPR 5
UNITS
1.00
1.80
0.00
1.80
0.00
DBPR ED 5
UNITS
1.00
0.20
0.00
0.20
0.00
DCA 5
UNITS
1.00
1.80
0.00
1.80
0.00
DCA ED 5
UNITS
1.00
0.20
0.00
0.20
- - - --
0.00
---- - - - - --
TOTAL PERMIT
---- - - - - --
31996.59
---- - - - - --
22586.84
---- -
9409.75
0.00
METHOD OF
PAYMENT
AMOUNT
REFERENCE
NUMBER
- - - --
-----------
CHECK
- - - - -- ---------
- - - - --
9,409.75
---------------
4810
---------------
TOTAL RECEIPT
9,409.75