Item C16County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
March 21, 2018
Agenda Item Number: C.16
Agenda Item Summary #3992
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292 -4510
N/A
AGENDA ITEM WORDING: Approval of Amendment 40004 to Community Care for Disabled
Adults (CCDA) Contract 4 KG070 between the Florida Department of Children and Families (DCF)
and Monroe County BOCC /Monroe County Social Services to reduce funding for the State Fiscal
Year 2017 -2018 by $19,000.00 resulting in a total budget of $42,733.00 annually.
ITEM BACKGROUND: Monroe County Social Services provides In -home Community Care for
Disabled Adults (CCDA) services to all eligible permanently disabled adults aged 18 -59 who are in
need of assistance to maintain reasonably independent lives throughout Monroe County
Communities and to prevent unnecessary institutionalization.
PREVIOUS RELEVANT BOCC ACTION: Approval granted by the BOCC on 02/15/2017 for
Amendment 40003 to Contract KG070 for CCDA.
CONTRACT /AGREEMENT CHANGES:
Reduction in funds
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
CCDA BACKUP 03 -06 -18
CCDA Amendment 40004 03 -06 -18
FINANCIAL IMPACT:
Effective Date: 02/21/2018
Expiration Date: 06/30/2019
Total Dollar Value of Contract: $207,065.50 (over 4 years)
Total Cost to County: 10% Cash Match
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash Match
Insurance Required: No
Additional Details:
REVIEWED BY:
Sheryl Graham
Completed
03/06/2018 1:27 PM
Pedro Mercado
Completed
03/06/2018 2:05 PM
Budget and Finance
Completed
03/06/2018 2:24 PM
Maria Slavik
Completed
03/06/2018 2:36 PM
Kathy Peters
Completed
03/06/2018 2:50 PM
Board of County Commissioners
Pending
03/21/2018 9:00 AM
Ar - 4
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t-jounty of onroe
The Flofida Keys
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BOARD OF COUNTY COMMISSIONERS
Mayor George Neugent, District 2
Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
N/A
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Sylvia J. Murphy, District 5
Febnmy 15, 2017
Agenda Item Summary #2668
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
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N/A
CD
CD
CD
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AGENDA ITEM WORDING: Approval of Amendment #0003 to Community Care for Disabled
Adults (CCDA) Contract 4KG-070 between the Florida Department of Children and Families (DCF)
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and Monroe County Board of County Commissioners/Monroe County Social Services/In-Home
Services to revise pricing terms for the contract year FY16 resulting in no financial increase to the
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contract.
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IT BACKGROUND: Amendment 40003 is to revise the unit rates for Homemaker, Home
Delivered Meals, and Personal Care services pursuant to Section 216.0113, F.S. in compliance with
the Preferred Pricing Clause identified on page 10, Standard Integrated Contract 2015, Section 7.16,
Preferred Pricing Affidavit. This amendment also adds language to EXHIBIT A-SPECIAL
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PROVISIONS, SECTION 5: RECORDS, AUDITS AND DATA SECURITY.
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PREVIOUS RELEVANT BOCC ACTION: Approval granted by the BOCC on 11/22/2016 for
Amendment #0002 to Contract KG-070 for Community Care for Disabled Adults for FYI 6.
CONTRACT/AGREEMENT CHANGES:
Revised pricing terms
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STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Amendment #0003 CCDA 01 -31 -17
Amendment 40003 CCDA BACKUP 1-31-17
FINANCIAL IMPACT:
Effective Date: 02/01/2017
Expiration Date: 12/31/2018
Total Dollar Value of Contract: $226,065.50
Revenue Producing: No If yes, amount:
Grant: Yes
CountyMatch: 10% Cash Match
Insurance Required:
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REVIEWED BY:
Sheryl Graham
Completed
01/31/2017 4:29 PM
Pedro Mercado
Completed
01/31/2017 4:31 PM
Budget and Finance
Completed
01/31/2017 4:40 PM
Maria Slavik
Completed
01/31/2017 4:43 PM
Kathy Peters
Completed
01/31/2017 5:07 PM
Board of County Commissioners
Completed
02/15/2017 9:00 AM
Amendment #0003
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ecuted
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THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families, hereinafter
referred to as the "Department," and Monroe County Board of County Commissioners, hereinafter referred to as the
"Provider," amends Contract No. K 070.
Amendment 40001 replaced the CF Standard Contract 2014, Exhibits A -F and Attachments 1 -2 with the CF Standard
Integrated Contract 2015, Exhibits A -F and Attachments 1 -2. Furthermore, the amendment decreased the contract
funding to align with the AOB; revised the Deliverables; added required language pursuant to Section 215.97, F.S.; and
corrected the additional financial consequences language.
Amendment #0002 revised the unit rates for Homemaker, Case Management, Home Delivered Meals, and Personal Care
services pursuant to Section 216.0113, F.S. in compliance with the Preferred Pricing Clause identified on Page 10,
Standard Integrated Contract 2015, Section 7.6, Preferred Pricing Affidavit. This amendment also added language to
EXHIBIT A- SPECIAL PROVISIONS, SECTION 6: PENALTIES, TERMINATION AND DISPUTE RESOLUTION, to allow
the Provider to terminate the contract, The revised pricing terms were retroactive to the effective date of this contract.
Payments made in excess of such pricing were deemed to be overpayments and are required to be promptly returned to
the Department as provided in Section 3.4 of the Standard Integrated Contract 2015.
The purpose of this Amendment #0003 is to revise contract rates to reflect pricing which is no less favorable to the
Department than for those similar services under any existing contract with any other party, Consistent with Section
216.0113, F.S., the rates in Amendment #0003 reflect the most favorable prices that the Provider offers to other parties.
Service
ri final
Contract Rate
Amendment
9003 Rate
Homemaker
$23.47
$22.06
Case Man ement
$50.96
$50.48
Home Delivered Meals
$6.33
$6.33
Persona! Care
$23.25
$23.25
1. Page 13, CF Standard Integrated Contract 2015, EXHIBIT A — SPECIAL PROVISIONS, SECTION 5: RECORDS,
AUDITS i DA
•5.1. Each nonstate entity that expends a total amount of state financial assistance equal to or in excess of
$750,000,00 in any fiscal year of such nonstate entity shall be required to have a state single audit, or a project -
specific audit, for such fiscal year in accordance with the requirements of Section 215.97(2)(a), Florida Statutes.
2. Page 36, CF Standard Integrated Contract 2015, EXHIBIT F. METHOD OF PAYMENT (Revised 01/0112016),
Section •1.2, is hereby amended to read:
F -1.2 Service Unit
A Service Unit is defined in CFOP 140 -8, Community Care for Disabled Adults Operating Procedures, and
listed in Sections C -1.2 and D -1.
F•1.2.1 The Department shall make payments to the Provider for the provision of services at the units and rates
shown below, in accordance with the client's care plan.
STAND /CORE — SERVICES
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Case Mana ement
1 hour
$50.48
Home Delivered Meals
1 meal delivered
$6.33
Homemaker
1 hour
$22.06
Personal Care
1 hour
$23.25
CF1127
Effective July 2015
Monroe County Board of County Commissioners
1
(CF- 1127 -1516)
TITLE:,. Monroe County Mayor
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DATE:
Federal ID Number: 59. 6000749
TITLE: Regional Managing Director
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DATE: -)
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OF1127
Effedve July 2015 2 Monroe County Board of County Commissioners
(CF-1127-1516)
C
REVISED Exhibit F1
Monthly Invoice
Contract No. KG070
From 20 To — -
PROVIDER NAME: Monroe County Board of County Commissioners
ADDRESS: 500 Whitehead Street VENDOR NUMBER: 59-6001171
Key West, Florida 33040
STANDARDICORE SERVICES RATE # of UNITS AMOUNT DUE
Case MaLa2ement $50.48
Home Delivered Meals V6. - 33
Homemaker $22.06
Personal Care $23.25
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Less any financial consequences Imposed as per Section F-4:
By signing this report, / certify to the best of my knowledge and belief that the report is true, complete and accurate and the expenditures, disbursements and
cash receipts are for the Purposes and objectives set forth in the terms and conditions of this agreement / am aware that any false, Fictitious, or fraudulent
information or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims, or
otherwise, Additionally, I certify that all reports supporting this invoice have been submitted to the Department in accordance with this agreement.
Authorizing Signature:
Title:
Date
CF Standard Integrated Contract 2015 38 Contract No. KG070
Revised 2/01/2017 Monroe County Board of County Commissioners
Florida State of
Department of Children and Families
Rick Scott
Governor
Ike Carroll
Secretary
Bronwyn Stanford
Regional Managing Dire
March 14, 2017
Certified Mail Receipt Number
Sheryl Graham
Senior Director, Monroe County Social Services
1100 Simonton Street
Key West, FL 33040
Dear Ms. Graham,
Attached please find four originally signed copies of Amendment #0003 for Contact KG070. This amendment is
effective March 9, 2017, and therefore the March Service Month Invoice anticipated to be received in April will be
required to use the Revised Exhibit F1 Monthly Invoice effective with this amendment. The February Service Month
Invoice must be submitted on the current invoice which was effective with Amendment #0002.
If you have any questions, please feel free to call me at 786- 257 -5081.
Contract Management Administrator
Circuits 11 and 16
401 NW 2nd Avenue, Suite N -1007, Miami, Florida 33128
Mission: Work in Partnership with Local Communities to Protect the Vulnerable, Promote Strong and Economically Self -
Sufficient Families, and Advance Personal and Family Recovery and Resiliency
Amendment #0004 Contract No. KG070
THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families, hereinafter referred to as the
"Department," and Monroe County Board of County Commissioners, hereinafter referred to as the "Provider," amends Contract
No. KG070.
Amendment #0001, executed 02/04/2016, replaced the CF Standard Contract 2014, Exhibits A-F and Attachments 1-2 with the CF
Standard Integrated Contract 2015, Exhibits A-F and Attachments 1-2. Furthermore, the amendment decreased the contract funding to
align with the AOB; revised the Deliverables; added required language pursuant to Section 215.97, F.S.; and corrected the additional
financial consequences language.
NMI "^ 11 11 11 1 1 MVIC"A" . 1 1 i
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1. Page 1, CF Standard Integrated Contract 2015, SECTION 1.1, PURPOSE AND CONTRACT AMOUNT, is hereby amended to
read:
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101 111 dild ,11 fulitnultuexceed uf-114, 1
2. Page 36, CF Standard Integrated Contract 2015, EXHIBIT F. METHOD OF PAYMENT, SECTION F-1.1, PAYMENT CLAUSE, is
hereby amended to read:
AN
lig
e of
funds. Th annual contract totals shall be, $40,866.50 for State, Fiscal Year 2014-2015; $61,733.00 for State Fiscal Year
2015-2016; $61,733.00 for State Fiscal Year 2016-2017, and $42,733.00 for State Fiscal Year 2017-1018 subject to the
availability of funds,
'k Pages 36, CF Standard Integrated Contract 2015, EXHIBIT F- METHOD OF PAYMENT, Section F-1.3, PAYMENT CLAUSE, is
hereby amended to read:
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CF1 127 Monroe County Board of County Commissioners
Effective July 2015
(CF- 1127 -1516)
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All provisions in the contract and any allachments thereto in conflict with this amendment shall be and are hereby changed to conform
with this amendrte
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PROVIDER:
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STATE OF FLORIDA
DEPARTMENT §«<>» »k»« 1,111) Mu'll-IF
NAME: I " 1
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CF1 127
Effective July 2015
(CF-1 127-1516)
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