The URL can be used to link to this page

Item K1County of Monroe <r BOARD OF COUNTY COMMISSIONERS � Mayor David Rice, District 4 IleOI1da Keys ��x t t 0. Mayor Pro Tem Sylvia J. Murphy, District 5 Danny L. Kolhage, District I P f,< George Neugent, District 2 a Heather Carruthers, District 3 County Commission Meeting March 21, 2018 Agenda Item Number: K.1 Agenda Item Summary #3940 BULK ITEM: No DEPARTMENT: Assistant County Administrator Christine Hurley TIME APPROXIMATE: STAFF CONTACT: Christine Hurley (305) 292 -4441 N/A AGENDA ITEM WORDING: Approval of 4th amendment to contract with Lori Lehr to extend deadlines for Community Rating System (CRS) application for Class 4 which would yield a 30% discount for National Flood Insurance Policy (NFIP) holders (estimated savings amount $5.3 Million annually) on their flood insurance beginning after their renewal date, following October, 2019 ITEM BACKGROUND: Monroe County achieved a Class 5 in the Community Rating System (CRS) under the National Flood Insurance Program (NFIP) effective 10/1/17 (see attached letters), based on the work performed by Lori Lehr, CFM. This means all property owners who have flood insurance through NFIP began receiving a 25% discount after their renewal following 10/1/17. Lori Lehr, CFM began working on tasks that would elevate Monroe County to a Class 4 during 2017; however, upon Hurricane Irma making landfall in the Florida Keys, her work was redirected to managing the required Substantial Damage Program. Every structure in unincorporated Monroe was inspected and evaluated to see if they had estimated substantial damage (damage beyond 50% of the structure value). This effort has been ongoing since the storm and is expected to continue for several years, as homes are brought up to current code through the permitting process. We are seeking approval of a contract amendment to restart the tasks necessary to move Monroe County from a Class 5 to a Class 4 in the CRS program as follows: Projects 1, 3, 4, 5, 6, and 7 as hourly not to exceed 1095 hours at $164,250 annually on a fiscal year basis. In addition, project 2 which is not an hourly project paid in a lump sum $130,500. These tasks are depicted in Exhibit A and total $294,750. Her major tasks include: Modification of the County's CRS application Recertification for FYI • Floodplain Community Assistance Visit (audit) • Repetitive Loss Area Analysis • Stormwater Master Plan for CRS • Drainage Maintenance Planning • Recertification for FYI If we are successful in these planned activities the following summary savings for the community will be achieved: FY CRS Class Number of Policies Percent Discount Average Savings per policy per y ear Total Community wide savings 2016 -2017 (Achieved) 6 15,000+ 20% $237 $3,573,749 2017 -2018 (Achieved) 1 5 1 14,000+ 25% 1 $350 1 $5,135,345 2018 -2019 5 14,000+ 25% $350 $5,135,345 2019 -2020 4 14,000+ 30% $410 $6,156,964 The underlying Contract between Lehr and the County, and prior amendments are attached as back up. PREVIOUS RELEVANT BOCC ACTION: 01/09/15 — BOCC approved the initial Contract with Lehr. Amendments to the Contract were approved on 10/19/16, and 9/27/17. CONTRACT /AGREEMENT CHANGES: 4th Amendment for FYI to adjust timelines for Class 4 CRS STAFF RECOMMENDATION: Approval DOCUMENTATION: Fourth Amendment.Lehr Lehr.Monroe 2018 -2020 Project Budget Lehr.010915 Lehr. 101916 Lehr.092717 Floodplain Program - FY18 -20 Memo 3 -5 -2018 Consultant Cost to achieve savings FL Monroe County 125129 FL Monroe County 125129 FINANCIAL IMPACT: Effective Date: 3/21/18 Expiration Date: 3/21/2020 Total Dollar Value of Contract: $294,750 over a two year period Total Cost to County: Current Year Portion: Budgeted: Yes Source of Funds: Fund 180 CPI: N/A Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: Cost s If yes, amount: to residents between $4 - $5 Million REVIEWED BY: Christine Hurley Completed 03/05/2018 3:32 PM Steve Williams Completed 03/06/2018 10:36 AM Budget and Finance Completed 03/06/2018 11:39 AM Maria Slavik Completed 03/06/2018 12:29 PM Kathy Peters Completed 03/06/2018 1:43 PM Board of County Commissioners Pending 03/21/2018 9:00 AM FOURT-l--OA TO MONROE COUNTY'S CONTRACT FOR Nati onal rr P Floodplain Regulations and r 2! it3 R at i ng r P Su r r THIS FOURTH AMENDMENT is made and entered into this 21" day of March, 2018 by and between MONROE COUNTY ( "COUNTY "), a political subdivision of the State of Florida, and Lon Lehr (`CONTRACTOR "). WITNESSET `WHEREAS, the contract between LORI LEHR and the COUNTY was entered into February 18, 2015; and WHEREAS, the parties executed Amendment No. 1 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and community Rating System (CRS) Professional Support Service on September 16, 2015; and WHEREAS, the parties executed Amendment No. 2 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on October 19, 2016; and WHEREAS, the parties executed Amendment No. 3 to the existing Contract for National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Service on September 27, 2017; and NOW THEREFORE, in consideration of the mutual promises contained herein, the Agreement is amended as follows: Section 1. SCOPE OF SERVICES. Pursuant to Section 1 of the Agreement this Section is amended to include the following: CONTRACTOR shall do, perform and carry out certain duties as described in the Monroe County Project Budget 2018 -2020 — Exhibit A- which is attached hereto and made part of this agreement. Section 3. TERM OF AGREEMENT. The Agreement will begin on March 21, 2018 and will continue for a period of 2 fiscal years concluding on March 21, 2020. The term of this Contract shall be renewable for two additional periods of up to two (2) years with the same terms upon agreement of both parties. Renewal is subject to satisfactory performance by CONTRACTOR and the availability of County funds. This Agreement is subject to annual appropriation by the Board of County Commissioners. r flKK10 I r NOILMIN Compensation to the CONTRACTOR will be as follows ( "Contract Price "): The County, in consideration of the CONTRACTOR substantially and satisfactorily performing and carrying out the objectives of the County in providing professional support services shall pay the CONTRACTOR based on invoices submitted by Consultant to the County's Building Department, as follows: Projects 1, 3, 4, 5, 6, and 7 ($150 per hour projects) as hourly not to exceed 1095 hours at $164,250 annually on a fiscal year basis. In addition, project 2 which is not an hourly project paid in a lump sum $130,500. As depicted in Exhibit A. No claims for reimbursement for expenses will be reimbursed. By entering into this Agreement, the CONTRACTOR warrants that it understands that the Contract Price represents the full compensation for all services under this Agreement. There will be no payment for any additional expenses, including but not limited to telephone, facsimile, postage, mileage, per diems, or any other travel expenses. The remainder of the terms and conditions of the Agreement, as amended, remain unchanged by this Amendment, and continue in full force and effect. IN WITNESS WHEREOF, each party caused this Amendment to the Agreement to be executed by its duly authorized representative. (SEAL) By Mayor David Rice Date: 31 //ff CONSULTANT: Lori Lehr Signature. Date: 2 KOmnmnmCoumty Project Budget 2018-2020 Project #1 CRS Annual Recertification 2O18 (Due February 1.2O19) Step 1. Review ECs dated February 2O17to December 15.2O18 Step 2. Prepare Annual Report on the Local Mitigation Strategy Step 3. Collect and prepare documentation all CRS Activity to submit May 1.201g Total foLEjqi2�qt 10/1/2018-10M/2018 Project Management ofRepetitive Loss Area Analysis (RLAA) Requhed for 202Q Class 4 Step 0. Management ofG|S mapping for analysis Step 1. Property notification Step 2. Coordimtationwith other agencies (Lori Lehr. Inc,) Step 3, Data collection and site visits (Lori Lehr, Inc.) Step 4, Mitigation review (Lori Lehr, |nuJ Step 5. Analysis reports (Lori Lehr, Inc.) Step G. Follow through with Commission Project #3 10/1/2018 10M/ Project Management ufStonmvvater Master Plan for CRS Credit Total for Project Project #4 10/1/2018 101112018 Project Management Drainage Maintenance Planning Step 1. Coordinate and review required mapping Step 2. Review SC)Pm for compliance with CIRSrequirements Step 3. Review and assist in development ofrecord keeping in compliance with CRS requirements Total for Project Project #5 CIRS Annual Recertification 201Q(DueFebraary1.2O2O) Step 1. Review Eos December 2O18ho December 2O1S 3 Hours Rate Cost 55 $150.00 $8.250 48 $150.00 $6.000 40 $150.00 $6.000 135 Hours Rate Cost Hours Rate Cost 240 $160 $38 240 IiLOMOO Hours Rate Cost 40 $150.08 56.008 Step 2. Prepare Annual Report on the Local Mitigation Strategy 40 $150.00 Step 3. Collect and prepare documentation all CRS Activity to submit May 1, 2020 40 $150.00 Total for Projec 120 Project #6 CRS Class 4 ISO Verification Visit (Due October 2019) Collect and digitize documentation for submission to ISO Meetings conduct with ISO staff to verifiy Class 4 Activities Documentation Follow-up October 2019 - May 1 2020 Total for Pro ect 11 in = $6,000 $6,000 120 $150 $18,000 80 $150 $12,000 80 $150 $12,000 280 l42 — 000 $164,250 $130,500 $294,750 $127,500 $167,250 Monore County Project Budget 2018 -2020 Hours Project #1 Hours Rate Cost CRS Annual Recertification 2018 (Due February 1, 2019) Step 1. Review ECs dated February 2017 to December 15, 2018 55 $150.00 $8,250 Step 2. Prepare Annual Report on the Local Mitigation Strategy 40 $150.00 $6,000 Step 3. Collect and prepare documentation all CRS Activity to $6,000 Step 3. Collect and prepare documentation all CRS Activity to submit May 1, 2019 40 $150.00 $6,000 Total for Project 135 $20,250 Project #2 Hours Rate Cost 10/1/2018 - 10/1/2019 $18,000 Project Management of Repetitive Loss Area Analysis (RLAA) Rate Cost Requried for 2020 Class 4 Step 0. Management of GIS mapping for analysis Step 1. Property notification Step 2. Coordintation with other agencies (Lori Lehr, Inc.) Step 3. Data collection and site visits (Lori Lehr, Inc.) Step 4. Mitigation review (Lori Lehr, Inc.) Step 5. Analysis reports (Lori Lehr, Inc.) Step 6. Follow through with Commission Total for Project 870 150 $130,500 Project #3 Hours Rate Cost 10/1/2018 - 10/1/2019 Project Management of Stormwater Master Plan for CRS Credit 240 $150 $36,000 Total for Project 240 $36,000 Project #4 10/1/2018 - 10/1/2019 Project Management Drainage Maintenance Planning Step 1. Coordinate and review required mapping 80 $150 $12,000 Step 2. Review SOPs for compliance with CRS requirements 80 $150 $12,000 Step 3. Review and assist in development of record keeping in compliance with CRS requirements 160 $150 $24,000 Total for Project 320 $48,000 Project #5 Hours Rate Cost CRS Annual Recertification 2019 (Due February 1, 2020) Step 1. Review Ecs December 2018 to December 2019 40 $150.00 $6,000 Step 2. Prepare Annual Report on the Local Mitigation Strategy 40 $150.00 $6,000 Step 3. Collect and prepare documentation all CRS Activity to submit May 1, 2020 40 $150.00 $6,000 Total for Project 120 $18,000 Hours Rate Cost Project #6 CRS Class 4 ISO Verification Visit (Due October 2019) Collect and digitize documentation for submission to ISO Meetings conduct with ISO staff to verifiy Class 4 Activities Documentation Follow -up October 2019 - May 1 2020 Total for Project Total for Projects 1, 3, 4, 5 and 6 ($150 per hour projects) Total for Project 2 (lump sum RLAA) 2 Year Total FY 18 (All 2018 Project and 1/2 Ongoing 2019 Projects) FY 19 (Balance 2019 Projects) 120 $150 $18,000 80 $150 $12,000 80 $150 $12,000 280 $42,000 $164,250 $130,500 $294,750 $127,500 $167,250 AMY REAVILIN, CPA CLERK OF CIRCUIT COURT & COMPTROLLER MONROE COUNTY, FLORIDA DATE: November 21, 2016 TO: Roman Gastesi County Administrator ATTN.• Christine Hurley Assistant County Administrator FROM. • Cheryl Robertson Executive Aide to the Clerk of Court & Comptroller At the October 19, 2016 Board of County Commissioner's meeting the Board granted approval and authorized execution of Item L4 Approval of 3rd amendment to contract with Lori Lehr in the amount of $412,500, with $296,250 in FY17 and $116,250 in FY18 to accomplish activities that are needed for FY17 and FY18 CRS recertification and presentation of status of Monroe County Federal Emergency Management Agency (FEMA) Community Rating System (CRS) application, and two year plan to improve CRS rating, which is expected to save National Flood Insurance Program policy holders $4,608,340 beginning in FY17 and $5,394,770 annually beginning in FY18. Enclosed is a duplicate original of the above - mentioned for your handling. Should you have any questions, please feel free to contact my office. County Attorney Finance File ./ 500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305- 295 -3130 Fax: 305 - 295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fax: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305 - 852 -7146 MONROE COUNTY CONTRACT FOR National Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS) Professional Support Services THIS AGREEMENT ( "Agreement") is made and entered into this 19 day of October, 2016 by and between MONROE COUNTY ( "COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and Lori Lehr ( "CONTRACTOR"), whose address is 3441 Pittman Road, Dover, Florida 33527 (collectively, the "Parties "). WHEREAS, the County has certain objectives as directed and established by the Board of County Commissioners, and which are consistent with, and supportive of the Federal Emergency Management Agency (FEMA) National Flood Insurance Program (NFIP), Floodplain Regulations, the Community Rating System (CRS) within the NFIP, and the Monroe County Code of Ordinances, and all other Federal, State, and Local laws governing work performed under this Contract; and WHEREAS, it has been determined that it is in the best interests of Monroe County and its residents that a contract for NFIP, Floodplain Regulations, and CRS Support Services be entered into with a private provider of such services; and WHEREAS, CONTRACTOR desires to provide such services. NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: Section 1. SCOPE OF SERVICES CONTRACTOR shall do, perform and carry out certain duties as described in the Monroe County Project Budget 2016 -2018 — Exhibit A which is attached hereto and made part of this agreement. Language required by Section 2 -152, Monroe County Code: By entering into this Agreement, the CONTRACTOR warrants that it has not employed, retained or otherwise had act on its behalf any former county officer or employee subject to the prohibition of Section 2 -149 of the Monroe County Code or any current county officer or employee in violation of Section 2 -150 of the Monroe County Code. For breach or violation of this provision the county may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift or consideration paid to the former county officer or employee or current county officer or employee. See. 2 -149. - Lobbying reguluted. (a) No county officer or employee shall, within two years following vacation of off ice or termination of employment, lobby on behalf of a►rn other person or business entity in any formal or informal appearance before, or with the intent to influence, make any oral or written communication on behalf of any other person or business entity, to: (1) Anv board, commission, authority, or advisory body of the county; or (2) Any department, division, special district or bureau of the county, in connection u4th current or figure procurement of goods andlor services. (b) 71dy section shall not apply in the case of collective bargaining or to officers or employees in the emplov of the county on the effective date of the ordinance from which this article is derived. This section shall also not apply to any officer holding an elected ofi9ce, or to an officer holding an appointment to any board, commission, or authority, on the effective date of the ordinance from which this article is derived except that, if such officer is elected or appointed for another term of office, which tern commences after the effective date of the ordinance from which this article is derived, then this section shall apply. Section 2 -150. - Appearance relating to procurement of goods, services (a) Except as required by stantte, ordinance, resolution, ride or custom for the proper discharge of official duty, no county officer or employee shall, if elected or appointed after the effective date of the ordinance from which this article is derived, make a formal or informal appearance before, or, with the intent to influence, make any oral or written communication in connection with current or future procurement of goods and/or services, to: (1).4n - v board, commission, authority, or advisory bodv of the county, or (2) An department, division, or bureau of the county. (b) 71 is section shall not apply in the case of collective bargaining. Section 2. QUALIFICATIONS NECESSARY OF CONTRACTOR The CONTRACTOR must have experience with FEMA NFIP, Floodplain regulations, and CRS. Section 3. TERM OF AGREEMENT The Agreement will begin on the date entered above and will continue for a period of 2 fiscal years concluding on October 19, 2018, unless terminated in accordance with Section 8, below. The term of this Contract shall be renewable for two additional periods of up to two (2) years with the same terms. Renewal is subject to satisfactory performance by CONTRACTOR and the availability of County funds. This Agreement is subject to annual appropriation by the Board of County Commissioners. Section 4. COMPENSATION Compensation to the CONTRACTOR will be as follows ( "Contract Price "): The County, in consideration of the CONTRACTOR substantially and satisfactorily performing and carrying out the objectives of the County in providing professional support services shall pay the CONTRACTOR based on invoices submitted by Consultant to the County's Division of Growth Management, as follows: Projects 1,2,3,4,6,7 and 8 ($150 per hour projects) as hourly not to exceed 1880 hours at $282,000 annually on a fiscal year basis. In addition, project 5 which is not an hourly project paid in a lump sum $130,500. As depicted in Exhibit A. No claims for reimbursement for expenses will be reimbursed. By entering into this Agreement, the CONTRACTOR warrants that it understands that the Contract Price represents the full compensation for all services under this Agreement. There will be no payment for any additional expenses, including but not limited to telephone, facsimile, postage, mileage, per diems, or any other travel expenses. Section 5. PAYMENT TO CONTRACTOR 1. Payment will be made according to the Florida Local Government Prompt Payment Act, Section 218.70, Florida Statutes, following presentation of an invoice in a form satisfactory to the Clerk of Courts for Monroe County (Clerk). The request must describe in detail the services performed and the payment amount requested. 2. Continuation of this Agreement is contingent upon annual appropriation by Monroe County Board of County Commissioners. 3. The Contractor will submit such Invoice monthly for services provided during the preceding month. 4. There are no reimbursable items. 5. After the Clerk of the Board examines and approves the request for payment, the County shall reimburse the Consultant by Check. Section 6. INDEPENDENT CONTRACTOR At all times and for all purposes, the Contractor, its agents and employees are considered to be Independant Contractors in their performance of the work contemplated hereunder. As such, the Consultant, its agents and employees shall not be entitled to any of the benefits, rights or privileges of County employees. Employees of the Consultant shall at all times exercise independent, professional judgment and shall assume professional responsibility for the services to be provided. The contractor shall provide worker's compensation insurance, any benefits as desired, and shall be responsible for all tax withholding. Section 7. STAFFING Since this Contract is a service agreement, staffing is of paramount importance. Contractor shall provide services using the following standards, as a minimum requirement: 1. The Contractor shall provide at its own expense all necessary personnel to provide the services under the Contract. The personnel shall not be employees of or have any contractual relationship with the County. 2. All personnel engaged in performing services under this contract shall be fully qualified, and if required, be authorized or permitted under state or local law to perform such services. 3. The County shall, at its sole discretion, have the option to reject any individual provided to perform services under the Contract by the Contractor. 4. The Contractor shall require each of its employees to execute an acknowledge- ment that he /she is not an employee of County and that he /she is an employee of 3 the Contractor and recognizes that no County benefits are available. 5. The Contractor shall report to the Building Official, the Growth Management Division Director and the Permit Administrator as necessary. The Building Official has the final authority to approve the decision and work products of the Contractor related to Floodplain regulation and enforcement. Other work products may be approved by the Permit Administrator or Growth Management Division Director. 6. Employee of Contractor or Contractor shall comply with the Work Policies and Regulations of County. Section 8. CONTRACT TERMINATION Either party may terminate this Agreement because of the failure of the other party to perform its obligations under the Agreement. COUNTY may terminate this Agreement for cause if the Contractor shall default in the performance of any one of the following events and same is not corrected to the satisfaction of the County within thirty (30) days after the County provides the Contractor with written notice of said default: 1. Failure to provide services described in this contract. 2. Failure to comply with local, state, federal rules or regulations pertaining to this contract. 3. Breach of any other term, condition, or requirement of this agreement. Section 9. RECORDS CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement In accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the monies together with interest calculated pursuant to Section 55.03 of the Florida Statutes, running from the date the monies were paid to CONTRACTOR. Florida Statutes Section 119.0701: CONTRACTOR will: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. 4 (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. Section 10. GOVERNING LAW, VENUE, INTERPRETATION, COSTS AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. Section 11. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Section 12. ATTORNEY'S FEES AND COSTS The COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, and court costs, as an award against the non - prevailing party. Section 13. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. Section 14. AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 5 Section 15. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. Section 16. NONDISCRIMINATION COUNTY and CONTRACTOR agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. The parties agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88 -352) which prohibits discrimination in employment on the basis of race, color, national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681 -1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps: 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101 -6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 29 -255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd -3 and 290ee -3) as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC ss. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201), as may be amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 13, Article VI, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; and 11) any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. Section 17. CODE OF ETHICS CONTRACTOR and COUNTY both understand and agree that officers and employees of the COUNTY are required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. 2 Section 18. NO SOLICITATIONIPAYMENT The COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. Section 19. NON - WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the COUNTY and the CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self - insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any Agreement entered into by the COUNTY be required to contain any provision for waiver. Section 20. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. Section 21. LEGAL OBLIGATIONS AND RESPONSIBILITIES Non - Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. Section 22. NON - RELIANCE BY NON - PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent, 7 officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. Section 23. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. Section 24. INSURANCE POLICIES As a pre - requisite of the work governed, the CONTRACTOR shall obtain, at his/her own expense, insurance as specified in any attached schedules, which are made part of this contract. Within 10 days following execution of this agreement, the CONTRACTOR shall provide, to the COUNTY, as satisfactory evidence of the required insurance, either: Certificate of Insurance or A Certified copy of the actual insurance policy. All insurance policies must specify that they are not subject to cancellation, non - renewal, material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the insurer. The acceptance and /or approval of the Contractor's insurance shall not be construed as relieving the Contractor from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as "Additional Insured" on general liability and vehicle liability policies. Section 25. INDEMNIFICATION The CONTRACTOR does hereby consent and agree to indemnify and hold harmless the COUNTY, its Mayor, the Board of County Commissioners, appointed Boards and Commissions, Officers, and the Employees, and any other agents, individually and collectively, from all fines, suits, claims, demands, actions, costs, obligations, attorneys fees, or liability of any kind arising out of the sole negligent actions of the CONTRACTOR or substantial and unnecessary delay caused by the willful nonperformance of the CONTRACTOR and shall be solely responsible and answerable for any and all accidents or injuries to persons or property arising out of its performance of this contract. The amount and type of insurance coverage requirements set forth hereunder shall in no way be construed as limiting the scope of indemnity set forth in this paragraph. Further the CONTRACTOR agrees to defend and pay all legal costs attendant to acts attributable to H.' the sole negligent act of the CONTRACTOR. At all times and for all purposes hereunder, the CONTRACTOR is an independent contractor and not an employee of the Board of County Commissioners. No statement contained in this agreement shall be construed so as to find the CONTRACTOR or any of his /her employees, contractors, servants or agents to be employees of the Board of County Commissioners for Monroe County. As an independent contractor the CONTRACTOR shall provide independent, professional judgment and comply with all federal, state, and local statutes, ordinances, rules and regulations applicable to the services to be provided. Section 26. ASSIGNMENT. No assignment of this contract is permitted. Section 27. SERVICES. When the contractor's services are needed in the County, the CONTRACTOR shall have a work spot in both Key Largo and Marathon. Section 28. TIME. CONTRACTOR will spend 50% of the total hours of the contract onsite. Section 29. NOTICES. Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested to the following: FOR THE COUNTY: Monroe County Administrator 1100 Simonton Street Key West, FL 33040 Monroe County Attorney 1111 12'' St. Suite 408 Key West, FL 33041 Monroe County Growth Management 2798 Overseas Hwy Marathon, FL 33050 FOR CONTRACTOR: Lori Lehr 3441 Pittman Road Dover, Florida 33527 Section 30. Entire Agreement This agreement constitutes the entire agreement between the County and Contractor for the services contemplated herein. Any amendments or revisions to this agreement must be in writing and be executed in the same manner as this agreement. 6 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day of 20_ EAVILIN, CLERK COUNTY, FLORIDA Clerk / 1. /(p Print Name: BOARD OF COUNTY CONIARSSIONERS OF MONROE COUNTY, FLORIDA By Mayor /Chairman By: Lori Lehr Title: Contractor WITNESS Print Name: MONROE COUNTY ATTORNEY A PROVED AS FORM: STEVEN T. WILLIAMS ASSISTANT C U"TX ATTORNEY Date 2 0 (�_ 3 z �r C C 7 1K -�c N � 0 r r r L J u STATE OF F-l P- 1 A COUNTY OF In D v Ra On this 7 day of 6 x 2016, before me appeared Lori Lehr, Contractor, the person whose name is subscribed above, and who produced as identification, or is personally known to me, and acknowledged that she is the person who executed the above Contract or a purpose therein contained. Notary R 2 A -- Alz A Print Nanle Ip �;r °Piea�� MAYRA TEZANOS Notary Public . State of Florida ' + • Commission # FF 993419 s.� f � ` ?:� My Comm. Expires May 19, 2020 S " " Bonded through National Notar Assn. My commission expires: l of d Seal Exhibit A Monore County Project Budget 2016 -2018 Project #1 Program for Public Information (PPI) Present - 3/1/2017 Step 1. Establish committee (complete) Step 2. Assess needs Step 3. Formulate messages Step 4. Identify outreach projects Step 5. Other initiatives Step 6. Prepare the document Step 7. Implement and evaluate Total for Protect Project #2 CRS Modification 2017 to CRS Class 5 - 3/1/2017 Step 1. Review EC (required for Modifications) Step 2. Prepare and Submit Documentation Step 3. Follow -up Visit with ISO Total for Project Project #3 CRS Annual Recertification 2017 (Required) 10 /1/2017 Step 1. Review ECs February 2017 to October 2017 Step 2. Prepare Annual Report on the Local Mitigation Strategy Step 3. Collect and prepare documentation all CRS Activity to submit October Total for Project Project #4 Floodplain CAV February 2017 Step 1. Ongoing Consulting Floodplain Management for compliance with regulations and previous CAV requirments Step 2. Prepare EC and supporting documentation for CAV Step 3. Attend CAV Meeting in Key Largo and Marathon Step 4. Prepare and send follow -up documentation to FEMA Region IV Total for Pro%ect Subtotal 2017 Projects Project #5 10/1/2016 to 3/1/2018 Project Management of Repetitive Loss Area Analysis (RLAA) Requried for 2018 Class 4 Step 0. Management of GIS mapping for analysis Step 1. Property notification Step 2. Coordintation with other agencies (Lori Lehr, Inc.) Step 3. Data collection and site visits (Lori Lehr, Inc.) Step 4. Mitigation review (Lori Lehr, Inc.) Step 5. Analysis reports (Lori Lehr, Inc.) Hours Rate Cost 120 $150 $18,000 80 $150 $12,000 80 $150 $12,000 120 $150 $18,000 160 $150 $24,000 80 $150 $12,000 640 $96.00 0 Hours Rate Cost 40 $150 $6,000 120 $150 $18,000 40 $150 $6,000 200 $30,000 Hours Rate Cost 40 $150.00 $6,000 40 $150.00 $6,000 40 $150.00 $6,000 120 $18,000 Hours Rate Cost 120 $150.00 $18,000.00 40 $150.00 $6,000.00 40 $150.00 $6,000.00 40 $150.00 $6,000.00 240 $36,000.00 5180.000.00 Hours Rate Cost Step 6. Follow through with Commission Total for Project 870 150 $130,500 Project #6 Hours Rate Cost 10/1/2016 to 311/2018 Project Management of Stormwater Master Plan for CRS Credit Total for Protect 240 150 $36,000 Project #7 10/1/2017 to 3/1/2018 Project Management Drainage Maintenance Planning Step 1. Coordinate and review required mapping 80 $150 $12,000 Step 2. Review SOPs for compliance with CRS requirements 80 $150 $12,000 Step 3. Review and assist in development of record keeping in compliance with CRS requirements 160 $150 $24,000 Total for Protect 320 $48,000 Project #8 Hours Rate Cost CRS Annual Recertification 2017 (Required) 1011/2017 Step 1. Review ECs February 2017 to October 2017 40 $150 6000 Step 2. Prepare Annual Report on the Local Mitigation Strategy 40 $150 6000 Step 3. Collect and prepare documentation all CRS Activity to sub 40 $150 6000 Total for Project 120 $18.00 0 Subtotal 2016 Prolects J23 2.500 Total for Projects 1, 2, 3, 4, 6, 7 and 8 ($150 per hour projects) 1880 $282,000 Total for Project 5 (lump sum RILAA) $130,500 2 Year Total $412,500 FY 17 (All 2017 Project and 1/2 Ongoing 2018 Projects $296,250 FY 18 (Balance 2018 Projects) $116,250 LOBBYING AND CONFLICT OF INTEREST CLAUSE SWORN STATEMENT UNDER ORDINANCE NO. 010-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE if Lori Lehr Inc. (Company) "...warrants that he /it has not employed, retained or otherwise had act on his /her behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010 -1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010 -1990. For breach or violation of this provision the County may, in its discretion, terminate this Agreement without liability and may also, in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gi r consideration paid to the former County officer or employee." AaL (Sig ture) Date s � as 1 ao 1 U STATE OF: R-Olz t&+ COUNTY OF: 17 jLtxsol-ZOV 40 Subscribed and sworn to (or affirmed) before me on -h / lr (date) b L HZ (name of affiant). He /She is personally known to me or has produced yteA0,4 b�?1vr-j?X 6 �CE (type of identification) as identification. NOTARY PUBLIC My Commission Expires: 9 CARMKfTA V. MVV)W Notary Public, State of Flodda M11 � � es Am 24 13 NON - COLLUSION AFFIDAVIT I, Lori Lehr of the city of Dover according to law on my oath, and under penalty of perjury, depose and say that 1. I am Lori Lehr of the firm of Lori Lehr Inc. the CONTRACTOR making the Proposal for the project described in the Request for Proposals for Monroe County and that I executed the said proposal with full authority to do so; 2. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 3. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor, and 4. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; and 5. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. (Sign ure) Date: _ STATE OF: COUNTY OF: 4q1L&1'�d k0a61) Subscribed and sworn to (or affirmed) before me on � T 3e a, _JV / 4 (date) by to Pi LE Lk�li (name of affiant). He /She is personally known to me or has produced (2,4 0,4 ' DiRfV14_- b cou'(E (type of identification) as identification. A �" " �v!' R M NDCZA ° of Florida NOTARY PUBLIC _ 991969 My Commission Expires: n e 24, 2020 14 DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statutes Section 287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenders to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with thevabove r it ments. ( ig ature) \ Date: r�0110 STATE OF: COUNTY OF : L�U'�� Subscribed and sworn to (or affirmed) before me on a - f r T al P o /� , (date) by t o p t Ltz7 Ltyg - (name of affiant). He /She is personally known to me or has produced � FDA YMk)�-' (type of identification) as identification. ( iQ CARMEUTA V. MEND02A NOTARY PUBLIC n Notary Public, State of Florida My Commission Expires: o� commMion# � 9 24 2c1zo �, WN comm. e 15 PUBLIC ENTITY CREVIE STATEMENT °A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." I have read the above and state that neither Lori Lehr (Respondent's name) nor any Affiliate has been placed on the convicted vendor list within the last 36 months. — A - (Sign tune) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me on vxr - /��E 72-, (date) by Lo'�/ �Z z (name of affiant). He /She is personally known to me or has produced ] H �� U 't� SC (type of identi Lion) a cation. y� NOTARY PUBLIC /„�� My Commission Expires: 0 4 cMWFJ ITA V. IAEND07A Notary Public, State of Florida commis*n# FF 991969 my Comm. expires June 24, 2020 16 MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL INSURANCE REQUIREMENTS FOR EMPLOYEE BENEFITS CONSULTING SERVICES BETWEEN MONROE COUNTY, FLORIDA AND Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes. In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than: $100,000 Bodily Injury by Accident $500,000 Bodily Injury by Disease, policy limits $100,000 Bodily Injury by Disease, each employee Coverage shall be maintained throughout the entire term of the contract. Coverage shall be provided by a company or companies authorized to transact business in the state of Florida. If the Contractor has been approved by the Florida's Department of Labor, as an authorized self- insurer, the County shall recognize and honor the Contractor's status. The Contractor may be required to submit a Letter of Authorization issued by the Department of Labor and a Certificate of Insurance, providing details on the Contractor's Excess Insurance Program. If the Contractor participates in a self - insurance fund, a Certificate of Insurance will be required. In addition, the Contractor may be required to submit updated financial statements from the fund upon request from the County. 17 GENERAL LIABILITY INSURANCE REQUIREMENTS FOR EMPLOYEE BENEFITS CONSULTING SERVICES BETWEEN MONROE COUNTY, FLORIDA AND Prior to the commencement of work governed by this contract, the Contractor shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: • Premises Operations • Products and Completed Operations • Blanket Contractual Liability • Personal Injury Liability • Professional Liability The minimum limits acceptable shall be: $ 300,000 Combined Single Limit (CSL) An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. 18 MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL WAIVER OF INSURANCE REQUIREMENTS There will be times when it will be necessary, or in the best interest of the County, to deviate from the standard insurance requirements specked within this manual. Recognizing this potential and acting on the advice of the County Attorney, the Board of County Commissioners has granted authorization to Risk Management to waive and modify various insurance provisions. Specifically excluded from this authorization is the right to waive: • The County as being named as an Additional Insured — If a letter from the Insurance Company (not the Agent) is presented, stating that they are unable or unwilling to name the County as an Additional Insured, Risk Management has been granted the authority to waive this provision. And • The Indemnification and Hold Harmless provisions Waiving of insurance provisions could expose the County to economic loss. For this reason, every attempt should be made to obtain the standard insurance requirements. If a waiver or a modification is desired, a Request for Waiver of Insurance Requirement form should be completed and submitted for consideration. After consideration by Risk Management and if approved, the form will be returned, to the County Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of the Courts. Should Risk Management deny this Waiver Request, the other party may file an appeal with the County Administrator or the Board of County Commissioners, who retains the final decision - making authority. WE Risk Management: Date: County Administrator appeal: Approved Not Approved Date: Board of County Commissioners appeal: Approved Not Approved Meeting Date: BIDDER SIGNATURE 20 MONROE COUNTY, FLORIDA Request For Waiver Of Insurance Requirements It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be waived or modified on the following contract: Contractor. Contract for: Address of Contractor: Phone: Scope of Work: Reason for Waiver: Policies Waiver will apply to: Signature of Contractor: Approved Not Approved Risk Management: Date: County Administrator appeal: Approved Not Approved Date: Board of County Commissioners appeal: Approved Not Approved Meeting Date: BIDDER SIGNATURE 20 INSURANCE REQUIREMENTS [FIGURES ARE FOR EXAMPLE ONLY — TAILOR TO FIT THE INDIVIDUAL SITUATION) Worker's Compensation $ 100.000 Bodily Injury by Acc. $ 500.000 Bodily Inj. by Disease, policy Imts $ 100.000 Bodily Inj. by Disease, each emp. General Liability, including $ 300.000 Combined Single Limit Premises Operation Products and Completed Operations Blanket Contractual Liability Personal Injury Liability Vehicle Liability $ 200.000 per Person (Owned, non -owned and hired vehicles) $ 300.000 per Occurrence $ 200 J _ 000 Property Damage $ 300.000 Combined Single Limit Professional Liability $300,000 per Occurrence $500,000 Aggregate The Monroe County Board of County Commissioners shall be named as Additional insured on general liability and vehicle liability policies. 21 �!�o CERTIFICATE OF LIABILITY INSURANCE DATE IM IDDIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(tes) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Hiscox Inc. 520 Madison Avenue 32nd Floor New York, NY 10022 INSURED Lori Lehr 3441 Pittman Read 202 -3007 HMO 10200 I Dover FL 33527 IINSURERF- I COVERAGES CFRTIFICATR NIIURFR- or-VIRInu ullueao- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED 13Y PAID CLAIMS. R P OLICY P EIIP LT TYPE OF INSURANCE POLICY NUMBER LIMITS X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE F� , I OCCUR ..I EACH OCCURRENCE _ ! 0Ai1A4E TDAE"TE6 - .- PREM ISES (Ea occunence) S 2.OQ0,000 - - -- --- S 100,000 s 5.000 _ MED EXP (Any one pew) _ ___. A Y Y UDC - 1538299- CGL -16 02102/2016 02/02/2017 PERSONAL A ADV INJU ' s 2,000,000 GEHL AGGREGATE LIMIT APPLIES PER; t X � POLICY L] JE 0 LOC I i OTHER GENERAL AGGREGATE PRODUCTS - COMP IOPAGO I . _.... s 2,000.000 S S/T Gen. Ate. $ AUTOMOBILE LIABILITY COMBINED SINGLE L We acdderx $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED - - ' SCHEDULED I -.- AUTOS .... AUTOS BODILY INJURY (Per accident) $ .. HIRED AUTOS i -- AUTOS P =AMAGE s S I UMSRELLAUAB I OCCUR EACH OCCURRENCE ^_ s EXCESS LIAS r CLAIMS -MADE AGGREG I I S _ S DED I RETENTION S WORKERS COMPENSATION AND EMPLOYERS• LIABILITY YIN ANYPROPRIETORIPARTNERlE7fECUmVE OFFICERAIEMBEREXCLUDED? M NIA I I - PER ! IOTH- I �TATi 1T€ 1 1 €R E L EACH ACCIDENT ( S PAY in NH) E.L. EDISFJISE- E AEMPLOYE E S yes DESCRIPTION OF OPERATIONS Wow I 1 , E L DISEASE - POLICY LIMIT S — _... - -- -- - I I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 151, Additional Rwnsrlts Schedrrie, may be attached H mom apace M mqu" Monroe County BOCC is listed as additional insured EAIIEM JO _ CERTIFICATE 14OL6FR rANCFI I ATIr1N Monroe County BOCC 1100 Simonton Street SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Key West FL THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE &,q 4D 1988 -2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD l V z co R�l � Kevin Madok CPA Clerk of the Circuit Court & Comptroller — Monroe Count p Y, Florida DATE: November 2, 2017 TO: Kelly A. Cummings, CFM Executive Administrator Planning, Code Compliance & Building Department FROM: Pamela Hancock, D.C. SUBJECT: September 27th BOCC Meeting Attached is an electronic copy of Item E8, Amendment to Contract with Lori Lehr to provide professional support and consultant services in post- Hurricane Irma damage assessment work within unincorporated Monroe County, for your handling. Should you have any questions, please feel free to contact me at extension 3130. cc: County Attorney Finance File r� r r� CD L J u zi KEY WEST 500 Whitehead Street Key West, Florida 33040 305 - 294 -4641 MARATHON 3117 Overseas Highway Marathon, Florida 33050 305 -289 -6027 PLANTATION KEY 88820 Overseas Highway Plantation Key, Florida 33070 305- 852 -7145 PK/ROTH BUILDING 50 High Point Road Plan 305- Packet Pg. 11 AMENDMENT TO MONROE COUNTY CONTRACT FOR NATIONAL FLOOD INSURANCE PROGRAM (NFIP), FLOODPLAIN REGULATIONS, AND COMMUNITY RATING SYSTEM (CRS) PROFESSIONAL SUPPORT SERVICES In accordance with the Contract for National Flood Insurance Program, Floodplain Regulations, and Community Rating System Professional Support Services, made and entered on October 19, 2016 ( "Agreement "), and as amended, between MONROE COUNTY, ( "COUNTY "), and LORI LEHR, ( "LEHR" or "CONSULTANT "), the Agreement is amended as follows: 1. SCOPE OF SERVICES. Pursuant to Section 1 of the Agreement this Section is amended to include the following: CONSULTANT will assist Monroe County and provide expert services consistent with the Agreement on post Hurricane Irma damage assessment within unincorporated Monroe County CONSULTANT's services include, but are not limited to, completing all emergency declarations and damage assessments reports, documents and any associated papers related to or required by any and all Federal, State, and local government agency programs and insurance companies. 2. COMPENSATION. Pursuant to Section 4 of the Agreement this Section is amended to include the following: Compensation to the CONSULTANT for satisfactory performance of the professional services and carrying out the objectives of the COUNTY stated in this Amendment will be paid on an hourly basis of One Hundred Fifty Dollars ($150.00) per hour based on invoices submitted by the CONSULTANT. . The remainder of the terms and conditions of the Agreement, as amended, remain unchanged by this Amendment, and continue in full force and effect. its WITNESS WHEREOF, each party caused this Amendment to the Agreement to be executed by h orized representative. Clerk > -, -> Y. (SEAL) Clerk a-7 zo �7 CONSULTANT'S Witnesses Attest: Signature: 1,;A� Print Name: A! I n - . Son 'l Date: 1 0 a4 OI 9 Signatu : Print Name: JJe -A W6LIe 7 tz Date: /Olo?l , 7 10 /aD BOARD OF COUNTY COMMISSIONYRS OF MON OE COUNTY FLORIDA By: Mayor /Chairman OC*) CONSULTA . T: Lori Leh - n r Signature Date: ref 0 0 0 N N: MONFICE COUNTY ATTORNEY'S OFFICE �PROVF,D ASJO FgRy , J PATRICIA EABLES ASSISTANT COUNTY ATTORNEY DATE: 1 - 2. 5 7 e=- M c rn n. CD C r� CD CD J U 2 Instrument prepared and approved as to form by Chris Ambrosio, Assistant County Attorney, on 9/9/17. � .cQ1at62��e ACbRO® CERTIFICATE OF LIABILITY INSURANCE �� r ATE(MMIDDIYYYY) 03/07/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: WCN o . (888) 202 -3007 AAc No) Hiscox Inc. E -MAIL ADDRESS: COntaCt @ hI SCDX.CDm 520 Madison Avenue INSURERS AFFORDING COVERAGE NAIC # 32nd Floor INSURERA: Hiscox Insurance Company Inc 10200 New York, NY 10022 INSURED INSURER B CLAIMS -MADE X OCCUR INSURER C : Lori Lehr INSURER D: 3441 Pittman Road INSURER E: $ 100,000 ' INSURER F: s 5,000 Dover FL 33527 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT, TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1 �TR TYPE OF INSU RANCE ADDLSUB2. 2. POLICYNUMBER MM /DD MMDD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE s 2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMI SES Ea occurrence $ 100,000 MED EXP (Any one person) s 5,000 PERSONAL BADVINJURY s 2,000,000 A Y Y UDC - 1538299- CGL -17 02/02/2017 02/02/2018 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s 2,000,000 X POLICY JECT LOC PRODUCTS - COMP/OP AGG s S/T Gen. Agg. $ OTHER: AUTOMOBILE LIABILITY COMBINEDSINGLELIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) s NON -OWNED HIREDAUTOS AUTOS PROPERTY DAMAGE Per accident $ s UMBRELLA LIAB H CLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB DED I I RETENTION s s WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N PER OTH- STATUTE ER E.L. EACH ACCIDENT s ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBEREXCLUDED? N/A E.L. DISEASE- EA EMPLOYEE $ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Monroe County BOCC is listed as additional insured. APP V RI GEMENT BY TE WAVER A� M Monroe County BOCC 1100 Simonton Street Key West FL CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 3 ©1988 -2014 ACORD CORPORATION. All rights reserved. r ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD County of Mayor David Rice, District 4 Mayor Pro Tern Sylvia J. Murphy, District 5 The Florida Keys 1 jl �l Danny L. Kolhage, District 1 George Neugent, District 2 Heather Carruthers, District 3 MEMO TO: Monroe County Board of County Commissioners FROM: Christine Hurley, AICP, Assistant County Administrator DATE: March 5, 2018 RE: Monroe County Community Rating System (CRS) and National Flood Insurance Program (NFIP) As you know, the National Flood Insurance Program's (NFIP) Community Rating System (CRS) is a voluntary incentive program that encourages community floodplain management activities that exceed the minimum NFIP requirements. Participation in the program is based on a point system and the more points you score; the more discounts you achieve for NFIP policy holders as follows: How Much Discount Property Owners in Your Community Can Get Anticipated Year Discoun Rate Class In SFHA Outside SFHA Credit Points Required 1 45% 10% 4,500+ 2 40% 10% 4,000 — 4,499 3 35% 10% 3,500 — 3,999 2019 4 30% 10% 3,000 — 3,499 2017 achieved 5 25% 10% 2,500 — 2,999 2016 achieved 6 20% 10% 2,000 — 2,499 7 15% 5% 1,500 — 1,999 8 10% 5% 1,000 — 1,499 9 5% 5% 500-999 10 0% 0% 0-499 Monroe County requested participation in the program early 2016 and a community visit was conducted by Mr. Craig Carpenter, ISO on April 28, 2015. The County obtained 2,468 credit points by simply documenting our existing programs, which resulted in a CRS Classification of 6 beginning October 1, 2016. The County began working toward at CRS Class 5 in April 2016 by establishing a multi - jurisdictional committee that put together a Program for Public Information (PPI) that focuses on outreach to promote flood protection and resilience. With the implementation of the public outreach program along with documentation to support additional CRS credited activities, the County was awarded a CRS Class 5 that became effective on October 1, 2017. There are close to 14,000 plus policy holders in unincorporated Monroe County. The average premium is $1,141 /policy holder. CRS Classification 5 authorizes a 25% discount, which, using the average policy cost equates to $350 per policy, with a total community discount of $5,135,345. Given the County's history with FEMA over the past decade, this was a substantial achievement. Each year a community must "recertify" their CRS points to continue participation in the program. Further, it is possible for the County to gain additional points and receive even greater discounts for our citizens over the next couple of years. However, to do so requires additional threshold items needed as program development and implementation. Lori Lehr, the County's CRS consultant, has assisted in developing a plan to increase the points the County can achieve over the next year (2019) as follows: • FYI 8: Goal —Document Credit for CRS Class 4 and Maintenance of the CRS Class 5 • Continue to develop and adopt a Renetitive Loss Area Analysis (,RLAA) which will be a required step for the County to advance to a CRS Class 4. This is due to be completed by March 2019. • Develop and adopt a County Watershed Master Plan which will analyze the anticipated effects of potential increases in sea level on County drainage facilities. This is to be completed by March 2019. • Develop County Drainage Maintenance Plan which would include standard operating procedures and maintenance tracking for all County maintained drainage structures. • Monitor programs and collect documentation to maintain the County's CRS Class 5. • Submit a CRS 2018 Recertification. Documentation for the recertification is collected throughout the year. The recertification audit process begins in December 2018 and is due to ISO on February 1 of each year. • FYI 9: Goal — Implement /Document Activities for CRS Class 4 • Submit a CRS Modification to ISO in October for a CRS Class 4, which would authorize a 30% discount, effective May 1, 2020 which, using the average policy cost equates to $419 per policy, with a total community discount of $6,156,964. • Monitor programs and collect documentation to maintain the County's CRS Class 5. • Submit a CRS 2019 Recertification. The recertification audit process begins in December 2019 and is due to ISO on February 1 of each year. Documentation for the recertification is collected throughout the year. If we are successful in these planned activities the following summary savings for the community will be achieved: FY CRS Class Number of Policies Percent Discount Average Savings per policy per year Total Community wide savings 2016 -2017 (Achieved) 6 15,000+ 20% $237 $3,573,749 2017 -2018 (Achieved) 5 14,000+ 25% $350 $5,135,345 2018 -2019 1 5 1 14,000+ 25% $350 1 $5,135,345 2019 -2020 1 4 1 14,000+ 30% $410 1 $6,156,964 More details on each of these additional requirements follow: Program for Public Information (,PPI) - for coordinated public outreach efforts throughout Monroe County This plan was adopted by the BOCC on April 12, 2017. A PPI is an ongoing effort to implement, and monitor a range of public information activities. The objective of CRS credit for a PPI is to provide credit for information programs that are designed to meet local needs and that are monitored, evaluated, and revised to improve their effectiveness. The program is being implemented throughout the year. Additional outreach projects were implemented before and after Hurricane Irma as required by the adopted. Repetitive Loss Area Analysis (RLAA) FEMA is expected to adopt the new CRS Manual for the program period (2017 through 2020), but has yet to do so. Part of this manual will be a new requirement for a mandatory Repetitive Loss Area Analysis (RLAA). This will be a mandatory item. It requires the County to identify the geographic areas where flooding has occurred more than two times over 10 year period of time and to develop a plan where things such as purchase of the homes where repetitive loss has occurred, razing the home, and returning the land to its natural state (for the county this would mean we would also be buying a ROGO allocation), raising the elevation of the home, or other solutions developed as options in the analysis, to assist with remedying the frequent loss associated with these areas. FEMA has grant programs to help address these properties as follows: Hazard Mitigation Grant Program (HMGP) assists in implementing long -term hazard mitigation planning and projects following aPresidential major disaster declaration. Pre - Disaster Mitigation Grant Program (PDM) provides funds for hazard mitigation planning and projects on an annualbasis. Flood Mitigation Assistance Grant Program (FMA) provides funds for planning and projects to reduce or eliminate risk of flood damage to buildings that are insured under the NFIP on an annual basis. Documentation for the recertification is collected throughout the year. In November of 2016, Ms. Lehr, began that RLAA analysis and field inspection process assisted by County Staff and the Senior Floodplain Administrator in the Building. The process included developing the RLAA plan, which included inspecting each location and determining the "risk" to surrounding structures where repetitive loss has occurred. This was a considerable effort and a vast amount of work was accomplished towards this objective. To date, County Staff and Ms. Lehr have made the following progress: • Obtained, analyzed, and identified pertinent information from over 13,000 individual flood claim records • County GIS has developed a web -based application to assist with the viewing and analysis of the data; this type of functionality is needed for drafting the eventual RLAA plan • Prepared a Pilot Program in the Key Largo and Tavernier area to test the field work and data collection process • Launched the inspection and data collection field work throughout all of Monroe County collecting data on more than 6,000 structures in the Flood Zone. As a result of damage caused by Hurricane Irma, both the analysis of flood insurance claims and field data collection of structures at risk for future flood damage, must be conducted again to include the post -Irma conditions and flood claims. The information that was collected prior to Hurricane Irma may prove to be valuable in the future mitigation and grant process because the pre -Irma condition of many of the structures that were affected are memorialized with photos and data collected in the field work. We will keep you updated based on the timeline depicted at the end of this document. Watershed Master Plan and Drainage Maintenance Plan Finally, for us to obtain a CRS classification of 4 in 2020, the County must: Develop and approve a Watershed Master Plan by: • Modeling for benchmarking, not necessarily for immediately actionable policy, to see what is flooded, how often it is flooded and then a plan to minimize the impacts (Rhonda Haag, Sustainability Director and her team are currently working to update to Green Keys Plan to model to allow it to qualify as the Watershed Management Plan. County Engineering will assist in this process as needed): • An initial condition of a 100 -year storm flood, based on the baseline of 1992 for 2030, 2060, and 2100 using a 4.13' sea level rise for 2100, consistent with the NOAA Intermediate -High sea level rise projection with a slight adjustment for the Key West tide gauge • No king tides will be modeled • Develop an examination of constructed drainage systems to evaluate the 100 year projected Sea Level Rise • Amending, if needed, the County's land development code to eliminate any exemptions to storm water improvements required. Develop a Drainage Maintenance Plan, whereby a standard operating procedure and maintenance tracking of all segments of the county maintained drainage system will be implemented annually. o Judith Clarke and the Engineering /Roads Department will work with Public Works to prepare this plan, coordinating with Lori Lehr to ensure compliance with all applicable CRS requirements. With the previous approval of the contract with Lori Lehr, we are pursuing these complementary objectives consistent with strategy for reaching a CRS Class 4, and the 30% discount. FEMA COMMUNITY RATING SYSTEM -THREE YEAR PLAN WITH COSTS TO ACHIEVE CLASS 6, 5, AND 4 2016 GOAL: CLASS 6 - ACHIEVED 2017 GOAL: CLASS 5 - ACHIEVED Ma..,.,: 2018: CLASS 5(--- — H,...._.,e I....a — gamy .o. C.... 4) 2019 GOAL: CLASS 4 Re i— A ._./D_.___.... a CRS.��.....,�. 1c ... Me.,.e Ce,,.,. zmea,,.e.. ` . C.........�1 r � 9/30/1/) ""S" �.....� e,.rse M zm /a �e e�yN SFNA 2m8 e,.r Me.,.e�Ce,,.,. 2m A_,e=. .ry.e nR p^SFNA� .a mCrasCRS s,,,m�. o.�,m...�......� �ne.e, CRS /2020 Eaea.,.eS /1/2020 P.e. i..s�m. 2019 Ce,,... 2019 .....,.,, s.,. e..SFHA ae 2019 Ce,.. S, - CRS A . e 2016 Cem ' FOR 520/.911 53.629.6/0 $233 FOR PIK1C INFORMATI ON(PR)M..a, 2011 Ce �e. 596.000 $1.131.341 5310 $1.131.341 5310 51,135341 5150 MOC'RI I ON OF MONROE COUNTY CRS APPL,CATION OIIE M.. 2011 Cem e 530.000 REPETITIVE LOSS AREA ANALYSIS (R (M..,a..e FENIA m.. , 2011'2020 mea. U�e�.l .44 0�ee., 2019 586.100 5130 }00 RECERT 20 (FE, .�a:e s llO. 2018) A.,.;,;:; O EC M $4200 ::.520210 ---- . V,,,., F.,.,. 201/ 518.200 C,...4 o ,v W..e e P..., ..,a O M. 2019` S /.800 584,000 C.....4 c .e ,v 1'.� .............,,.... 1, 2018 Fie,. N/A RECERT 2018 E. F� 1.2019 518.000 CRS C.. \e- ,...e.,\.. D c . O 1 20191 542.000 TOTAL COSTS $207,9751 $3,629,670 $23j $2421 $5135345 1 $3501 $5 1,19 34,91 $35R %20,250 $274,500 $5135345 $35p! U.S. Department of Homeland Security 500 C Street, SW Washington, DC 20472 November 17, 2017 The Honorable George Neugent Mayor of Monroe County 500 Whitehead Street, Suite 102 Key West, FL 33040 Dear Mayor Neugent: � 4�4 RJ FEMA Congratulations! The Department of Homeland Security, Federal Emergency Management Agency (FEMA), has determined that Monroe County will increase to a Class 5 in the National Flood Insurance Program (NFIP) Community Rating System (CRS). The floodplain management activities implemented by your community qualifies it for a 25 percent discount in the premium cost of flood insurance for NFIP policies issued or renewed in Special Flood Hazard Areas on or after October 1, 2017. This increase is based on a field verification of your three -year cycle CRS application. Please note Preferred Risk Policies, applicable in Zones B, C, and X, on your community's NFIP Flood Insurance Rate Map are not eligible for the CRS discount. Standard rated flood insurance policies in Zones B, C, X, D, AR, and A99 are limited to a CRS discount of ten percent in Class 1 -6 communities and five percent in Class 7 -9 communities. The rates for these zones already reflect significant premium reductions. If there are no NFIP noncompliance actions, the CRS rating for your community will automatically be renewed annually and a notification letter will not be sent to your community. This renewal will occur as long as your community continues to implement the CRS activities you certify annually. If no additional modifications or new CRS activities are added, the next verification visit for your community will be in accordance with its established three -year cycle. In the interim, FEMA will periodically send the NFIP /CRS Update Newsletter and other notices to your CRS Coordinator to keep your community informed. I commend you on your community actions and your determination to lead your community to be more disaster resistant. This commitment enhances public safety, property protection, and protects the natural functions of floodplains, and reduces flood insurance premiums. If you have any questions or need additional information, please contact the FEMA Region IV Office, CRS Coordinator, Janice Mitchell, by telephone at (770) 220 -5441. Sincerely, patun1H'" William H. Lesser, CRS Coordinator Federal Insurance and Mitigation Administration Enclosure cc: Lori Lehr, CRS Coordinator *0 COMMUNITY VERIFICATION RATING NFIPIGRS SYSTEM REPORT Monroe County, FL Verified Class 5 NFIP Number: 125129 Modification Date of Verification Visit: February 17, 2017 This Verification Report is provided to explain the recommendations of Insurance Services Office, Inc. (ISO) to DHS /FEMA concerning credits under the Community Rating System (CRS) for the above named community. A total of 382 credit points are verified for this modification. Along with the 2468 points previously verified, the community now has a total of 2850 credit points. This modification results in a recommendation that the community improve from a CRS Class 6 to a CRS Class 5. The community has met the Class 5 prerequisite with a Building Code Effectiveness Grading Schedule (BCEGS) Classification of 3/3. The following is a summary of our findings based on the submitted modification with the total modified points noted in parenthesis: Activity 310 — Elevation Certificates: The Building Department maintains elevation certificates for new and substantially improved buildings. Copies of elevation certificates are made available upon request. (38 points) Activity 320 — Map Information Service: Credit is provided for furnishing inquirers with basic flood zone information from the community's latest Flood Insurance Rate Map (FIRM). Credit is also provided for the community furnishing additional FIRM information. The service is publicized annually and records are maintained. (50 points) Activity 330 — Outreach Projects: Credit is provided for informational outreach projects that include brochures, general outreach projects that include mailers, public service announcements and rack brochures at multiple public locations, and targeted outreach projects that include repetitive loss mailers. These projects are disseminated annually. Credit is also provided for having a pre -flood plan for public information. Credit is enhanced by having a Program for Public Information (PPI), and by having the information disseminated by stakeholders outside the local government. (350 points) Activity 340 — Hazard Disclosure: Credit is provided for state regulations requiring disclosure of flood hazards. Real estate agents provide a brochure advising prospective buyers about insurance and checking property flood hazards. Credit is enhanced by having a PPI. (22 points) Monroe County, FL NFIP #: 125129 Page 2 Activity 350 — Flood Protection Information: Documents relating to floodplain management are available in the reference section of the Monroe County Library. Credit is also provided for floodplain information displayed on the community's website. Credit is enhanced by having a PPI. (89 points) Activity 360 — Flood Protection Assistance: Credit is provided for offering one -on- one advice regarding property protection. Credit is also provided for giving advice on financial assistance. Credit is enhanced by having a PPI. (95 points) Activity 420 — Open Space Preservation: Credit is provided for preserving approximately 46 percent of the Special Flood Hazard Area (SFHA) as open space, protecting open space land with deed restrictions, and preserving open space land in a natural state. Credit is also provided for regulations and incentives that minimize development in the SFHA. (818 points) Activity 430 — Higher Regulatory Standards: Credit is provided for enforcing freeboard for new and substantial improvement construction, foundation protection, regulations that require enclosure limits, and local drainage protection. Credit is also provided for the enforcement of building codes, a BCEGS Classification of 3/3, state mandated regulatory standards, and regulations administration. (258 points) Activity 440 — Flood Data Maintenance: Credit is provided for maintaining and using digitized maps in the day to day management of the floodplain. Credit is also provided for maintaining copies of all previous FIRMs. (134 points) Activity 450 — Stormwater Management: The community enforces regulations for stormwater management, soil and erosion control, and water quality. (181 points) Section 502 — Repetitive Loss Category: Based on the updates made to the NFIP Report of Repetitive Losses as of September 30, 2013, Monroe County, FL has 409 repetitive loss properties and is a Category C community for CRS purposes. The community is required to submit either a Repetitive Loss Area Analysis or Floodplain Management Plan. (No credit points are applicable to this section) Activity 510 — Floodplain Management Planning: Credit is provided for the adoption and implementation of the Monroe County LMS on November 17, 2015. A progress report must be submitted on an annual basis. An update to the credited plan will be due by October 1, 2020. (290 points) Activity 530 — Flood Protection Credit is provided for 57 buildings that have been elevated to protect them from flood damage. (160 points) Monroe County, FL NFIP #: 125129 Page 3 Activity 610 — Flood Warning and Response: Credit is provided for a program that provides timely identification of impending flood threats, disseminates warnings to appropriate floodplain residents, and coordinates flood response activities. Credit is also provided for the designation as a Storm Ready Community by the National Weather Service. (365 points) Attached is the Community Calculations Worksheet that lists the verified credit points for the Community Rating System. CEO Name / Address: Mayor George Neugent Commissioner, Monroe County District 500 Whitehead Street Key West, Florida 33040 CRS Coordinator Name / Address: Lori Lehr CRS Coordinator 2798 Overseas Highway Key West, Florida 33040 (727) 235 -3875 Date Report Prepared: April 13, 2017 Community: Monroe County, FL NFIP Number: 125129 720 COMMUNITY CREDIT CALCULATIONS (Modification): CALCULATION SECTION: Verified Activity Calculations Previous Modified Current Activity Score Score Credit Total c310 38 c310 c310 38 38 c320 50 c320 c320 50 50 c330 112 c330 350 c330 350 350 c340 18 c340 22 c340 22 22 c350 65 c350 89 c350 89 89 c360 25 c360 95 c360 95 95 c370 c370 c370 c410 c410 c410 x CGA = c420 794 c420 c420 794 x CGA 1.03 = 818 c430 218 c430 250 c430 250 x CGA 1.03 = 258 c440 130 c440 c440 130 x CGA 1.03 = 134 c450 176 c450 c450 176 x CGA 1.03 = 181 c510 290 c510 c510 290 290 c520 c520 c520 c530 160 c530 c530 160 160 c540 c540 c540 c610 365 c610 c610 365 365 c620 c620 c620 c630 c630 c630 Community Classification Calculation: cT = total of above cT = 2850 Community Classification (from Table 110 -1): Class = 5 CEO Name / Address: Mayor George Neugent Commissioner, Monroe County District 500 Whitehead Street Key West, Florida 33040 CRS Coordinator Name / Address: Lori Lehr CRS Coordinator 2798 Overseas Highway Key West, Florida 33040 (727) 235 -3875 Date Report Prepared: April 13, 2017 AW -720