Item Q2County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
March 21, 2018
Agenda Item Number: Q2
Agenda Item Summary #3865
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453 -8774
Not applicable
AGENDA ITEM WORDING: Approval to enter into a no -cost time extension under Amendment
No. 1, to a contract with Michael Baker International, Inc. for professional mobile LiDAR elevation,
surveying and mapping services for County roads and facilities.
ITEM BACKGROUND: This item approves an extension from March 19, 2018 to September 30,
2018 to complete the mobile LiDAR work for County roads. The work was delayed due to the
debris deposited on the County roads by Hurricane Irma. All roads and road shoulders must be free
of debris to ensure accurate LiDAR scanning. In addition, many of the County's road signs were
displaced, and needed to be replaced in order to conduct the roadway asset inventory included under
the scope of work. The road debris has been cleared and the sign installation is underway, so LiDAR
work is able to continue in portions of the County.
Background: The GreenKeys Sustainability Action Plan recommended obtaining improved elevation
data as a year 1 project (located on the GreenKeys website under the 5 -Year Workplan section, Item
1 -18.) The Data collected from this project will provide more accurate elevation data of County -
maintained roads, Ocean Reef roads, and first floor elevations of most County facilities to assist in
preparing for sea level rise. An asset management system for roads will also be developed and
provided.
The County is in need of the more accurate elevations for Count - maintained roads, land and
buildings to allow it to measure and evaluate the low -lying areas and to assess areas for sea level rise
evaluation and capital planning use. The data gathered will be implemented in practical applications
for roads maintenance as well as be used in conceptual modeling in FY18's "streets analysis"
project.
The availability of accurate elevations will enable a number of tasks of interest to the County in the
contract, including:
• Road elevation data - will help quantify and prioritize road work needed to adapt for Sea
Level Rise
• Mobile LiAR survey information - to assist with roadway engineering design
• Road maintenance
• Road drainage analysis
• Roadway asset extraction system - to create up a GIS -based road asset management and
maintenance system
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Authorize a contract with Parsons Engineering, Inc. in an amount not to exceed
$33,680.00 to provide professional consulting services to assist the County with evaluating our
LiAR elevation data mapping needs and preparing a solicitation for LIDAR elevation data
collection.
01/17/17: Approval to advertise a solicitation for professional LiAR elevation mapping services.
06/21/17: Approval to negotiate a contract with Michael Baker International, Inc., the highest ranked
respondent, for professional mobile LiAR elevation mapping services for County roads and
facilities. If successful negotiations cannot be reached, approval to negotiate a contract with the next
highest ranked respondent until successful negotiations is reached.
06/20/17: Approval to negotiate a contract with Michael Baker International, Inc., the highest ranked
respondent, for professional mobile LiAR elevation mapping services for County roads and
facilities. If successful negotiations cannot be reached, approval to negotiate a contract with the next
highest ranked respondent until successful negotiations is reached.
10/18/17: Approval to enter into a contract with Michael Baker International, Inc. for professional
mobile LiAR elevation, surveying and mapping services for County roads and facilities, including
a roadway asset management program, in the amount of $530,886.43, of which $425,000 is
budgeted in Sustainability in Fund 102 and $105,886.43 is budgeted in Engineering & Roads in
Fund 102.
CONTRACT /AGREEMENT CHANGES:
Not applicable
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
LiAR MBI Amendment No. 1
FINANCIAL IMPACT:
Effective Date: March 19, 2018 Expiration Date: September 30, 2018
Total Value of Amendment: $0 Total Dollar Value of Contract: $530,886.43
Total Cost to County: $530,886.43
Current Year Portion: $400,000 Budgeted: Yes
Source of Funds: $425,000 Sustainability, $105,886.43 Roads & Engineering
CPI: No
Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: Maintenance of data
Revenue Producing: No If yes, amount:
Grant: No County Match: No
Insurance Required: Yes Additional Details:
REVIEWED BY:
Rhonda Haag
Completed
03/05/2018 4:45 PM
Pedro Mercado
Completed
03/06/2018 10:14 AM
Budget and Finance
Completed
03/06/2018 10:30 AM
Maria Slavik
Completed
03/06/2018 11:46 AM
Roman Gastesi
Completed
03/06/2018 12:40 PM
Board of County Commissioners
Pending
03/21/2018 9:00 AM
Kathy Peters
Completed
03/06/2018 1:50 PM
THIS AMENDMENT NO. 1 is made and entered into this 21 st day of March , 2018,
to that AGREEMENT dated the 20th day of September, 2017 between MONROE
COUNTY ("COUNTY"), a political subdivision of the State of Florida, and MICHAEL
BAKER INTERNATIONAL, INC. ("CONTRACTOR").
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WHEREAS, the parties entered into an AGREEMENT for mobile LiDAR elevation data
gathering services; and
WHEREAS, Hurricane Irma winds deposited large amounts of debris on the County's
roads and roadsides, and destroyed many of the County road signs; and
WHEREAS, mobile roadside LiDAR services cannot accurately be performed with
debris on or near County roads; and
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WHEREAS, a time extension is needed so that the work that was delayed due to the
storm can be completed.
NOW, THEREFORE, for and in consideration of the mutual covenants and promises as
hereinafter set forth and of the faithful performance of such covenants and conditions,
the COUNTY and CONTRACTOR do hereby agree as follows:
Section 3. TERM OF AGREEMENT
3.1 Except as noted below, this Agreement shall be extended from March 19, 2018
to September 30, 2018.
4.2 Payment will be made according to the Revised Deliverable Schedule
attached as Exhibit B-11, and according to the Florida Local Government Prompt
Payment Act, Section 218.70, Florida Statutes. The Provider shall submit to the
County an invoice with supporting documentation in a form acceptable to the
Clerk and to Monroe County. Acceptability to the Clerk is based on generally
accepted accounting principles and such laws, rules and regulations as may
govern the Clerk's disbursal of funds. Acceptability to Monroe County is based on
Monroe County rules. The Project Manager will review the request, note approval
on the request and forward it to the Clerk for payment.
4.3 Any extension of this Agreement beyond the term noted in Section 3 is
contingent upon annual appropriation by Monroe County,
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed on the — day of 2018.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: Kevin Madok, CLERK OF MONROE COUNTY, FLORIDA
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Deputy Clerk
(CORPORATE SEAL)
ATTEST:
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EXHIBIT B -1
Monroe County - Mobile LiDAR Schedule
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ID Project Name Days Start End 0 = = 2 2 'o 2 'o p O O O � '+
N N N M r d N N d N 0 N N N N h N M ^ N
Monroe County
.0 Mobile LiDAR Survev U. 26 -01 zI
Major Milestones:
Project Deliverable Overview:
Pilot Final ....
Pilot Delivery Area 4/2/2018
Survey Notes
X X
Final Project Delivery 6/27/2018
Point Cloud - LAS
X X
Esri Geodatabase - DTM Features
X X
MicroStation lnRoads TIN
X X Z
Mobile Li DAR Trajectory
X X
Imagery and Index File
X X
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Transportation Assets ( Geodatabase)
- X
Project Report
- X
NAS Device Delivery
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