Item H1Meeting Date: December 9 2015 Department: Planning & Environmental Resources
Bulk Item: Yes X No _ Staff Contact Person/Phone #; Beth Berghi289-251.1
AGENDA ITEM WORDING: Approval of a task assignment with the Florida Fish & Wildlife
Conservation Commission (FFWCC) to receive $70,000 which will allow the County to hire a
contractor to remove invasive exotic plants from conservation lands that are owned or managed by
Monroe County.
ITEM BACKGROUND: Monroe County has been awarded funding for invasive exotic plant
removal from FFWCC through the Florida Keys invasive Exotics Task Force. The current task
assignment covers the State 201.5-2016 fiscal year and will build on the success of prior years' projects.
These funds will be used to hire a contractor to perform exotic plant removal on conservation lands
that are owned or managed by the County. The local match requirement of $35,100 will be funded by
mitigation fees paid by developers into the Environmental Land Management and restoration. Fund (no
ad valorem funds) and in -kind services (Land Steward's time).
PREVIOUS RELEVANT BOCC ACTION:
May 21, 2014 — approval of a 10-year contract with the State (FFWCC) for funding to remove invasive
exotic plant species.
February 18, 2004 — approval of a 10-year contract with the State for funding to remove invasive exotic
plant species (expired in 2014).
The Board has approved annual task assignments for funding since 2005.
CONTRACT/AGREEMENT CHANGES:
None
#
Approval
0 _019#i 1i111111 ri�.
11
Local match Fund 160 — Env Restoration Fund
COST TO COUNTY: $35,100 SOURCE OF FUNDS: & in -kind services (no ad valorem:)
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with:
Contract Purpose/Description:
Contract Manager:
(Name)
for BOCC meeting on
December 9 20l5
Contract # FW C 131 0 1-FIB-129
Effective Date: Upon EX ecutio
Expiration Date: June 30, 2016
(Ext.) (Department/Stop #)
Agenda Deadline:
November 20 2015
1
01011'+
Total Dollar Value of Contract: 10,100 Current Year Portion: $
Budgeted? Yes❑ No ❑ Account Codes. - - - -
Grant: $ 70,000 - - - -
County Match: 35,100 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. maintenance, utilities, janitorial, salaries, etc
Changes
Date In Needed
Department Head 111111157 Yes❑ No
Risk Management .. ` .
Yes❑ No❑
O.M.B./Purchasing (
Yes❑ No[
County Attorney
Yes No
f Comments:
Date Out
// / /
UBE
OMB Forget Revised 2/27/01 MCP #2
TASK ASSIGNMENT N(}nFICATION FORM
FWC CONTRACT NO. 13101
Task Assignment Number FK-129 Date: 3 November 2015
Contractor Name, Monroe County FWC Contract Manager, Ruark Cleary (850) 617-9427
Contractor's Contract Manager: Beth Bergh 305 289.251 1 FWC Site Manager: Jackie Smith (772) 871-5407
Project Title. Munroe County Mainfe"ai nitial P1104: 97849391000
I'ask Description and Payment Schedule: See Exhibit I The Contractor is not authorized to perform stork on any additional sites until such time as the FWC and.
the Contractor have Folly executed a Change Carder for said additionalwork. Any work performed by the Contractor contrary to this Task. Assignment shall be at
the Contractors expense The Contractor is authorized to subcontract.
Deliverables: As specified in the Scope of Work (Exhibit I ): systerriatrcallr traverse. locate. and treat 100%ol'the listed invasive plants within the 6.5 acres of
Monroe Count} Properties resulting in a minimum of 95% of target plants being killed_
.Task Assignment Conditions
I . The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
2. Upon FWC Site Manager approval, the Contractor is authorized to control incidental occurrences of any current FEPPC category one or category' two invasive
exotic plant species encountered within the Project Site(s). Costs Tor these control operations shall not exceed the established Task Assignment amount, and must
not .jeopardize the Contractor's ability to achieve the required level oT control Tor the primary target species. It is the responsibility of' the Contractor to determine
that all control operations do not exceed the established Task Assignment amount.
Financial Consequences:
If'the Contractor materially rails to comply with the terms and conditions ofthis PLIFChase Carder as determined by the Contract Manager. including any
Federal and Stale statuses, aides or regulations applicable to this Purchase Order, the Commission shall take: one or more oTthe following actions, as
appropriate Tor the circumstances and allowed by laws: A- Temporarily withhold cash payments pending correction of the deficiency; B- Rcziuction of Cash
payment if correction od`deficrency is not made; C- Disallow all or part ol'the cost oftheactnrity° or action not in compliance; D- Request refund of previously
disbursed payments related to deficiency: E- Wholly OF partly strspend or terminate this agr eemenr, F- Withhold future Purchase. Order for the project or
program. C;- Seek other remedies legally available.
Task Assignment Start hate: Upoaa execu10011
.Task Assignment Type:
Fixed Price:
Total Task Assignment Value
Funding hr€ormation:
Final treatment Completion Date: dune 30, 2016
Amount Not To Exceed'
$70,ilW00
ORG CODE
Eft
OBJECT CODE
MODULE
SPEC. CAT.
PROJECT #
YEAR
AMOUNT
77358090200
3K
139940
102334
FK-129
15-16
S70,000 00
MONIROE COUNTY
Contract Manager
Date
9-, M 0w--V %. Date
FWC Contract No. 13101; Task Assignment FK-129, Page 1 of 2
FLORIDA FISII AND WILDLIFE
CONS1:RVA` ION COMMISSION
Roark Cleary. Contract Manager Date
Cost Center Administrator Date
CPM Section Leader [date
Division Director/designee Date
RESPONSIBILITIES OF THE CONTRACTOR:
I. Upon full execution ofthe Task Assignment. the Contractor iyill coordinate with the FWC Site Manager to establish a mutually
agreeable work schedule:
2. A ground Crew Supervisor. employed by the Contractor, will be present at all times evhen work on the site is underway:
Ground CrekN Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor
will assure contract crews are knowledgeable of. and remain within property and treatment boundaries. Every effort shall be
made by the Contractor to avoid damage to native vegetation and wildlife:.
4. Ground Crew Supervisors cyill be pesticide applicators possessing current certification by the Florida Department of Agriculture
and Consumer Services (F)ACS) in the Natural Areas categories. A copy of each supervisor's FDACS certification will be
provided to the FWC Site Manager prior to initiation of on -site supervisory duties;
5. The Ground Cress Supervisor may SuperViSe a maximum of'eight (8) field employees at any given time, unless otherwise noted
in the Task Assignment.,
6. The Ground CreeN Supervisor shal I be responsible for the collection. recording, and timely submission of all data and reports
required. At weekly intervals and at the completion of initial treatments and site; reassessment. a complete report �N ill be
submitted to the Site Manager detailing sites treated, number and size of'plants killed, and type of treatment used. `],his data will
be recorded on the FWC "Waily Progress Deport Form
7. The Conti -actor trill strictly adhere to all herbicide label application, precautionary, and satety statements;
8. All control efforts shall be at least 95% effective in preventing re -sprout of treated target vegetation. If 95% kil I rate is not
achieved for anyarea ofthe proiect after two months fbllov31ng project completion, one additional thorough treatment ofthe
plant species listed under `'Project Goals" in the project area will be the responsibility ofthe Contractor- at no cost to the FWC;
9. The Contractor shall forward an original invoice along with all corresponding, Daily Progress Report Forms, completed and
approved. to FWC Invasive Plant Management, _1800 Commonwealth Boulevard. NIS 705, Tallahassee, Florida 32 199-3{)00
within ten (10) working days of work completion.
10. RESPONSIBILITIES OF THE FWC SITE MANAGER-
H. 1. The Site Manager reserves the right to inspect, at an), time, the Contractor's procedure, spray system(s), spray soltrtion(s), and
other ancillary equipment, and to approve operating personnel. Inspection., however, will not relieve the Contractor ofany
obligations or responsibilities nor will it transfer any liability to the lands listed under "Project Location":
12. No additional work can be added to this "task Assignment without a fully executed Change Order. Additional +Mork includes
additional treatment areas or change in treatment methodology!;
13. The site management agency authorizes FWC Imasiye Plant Management staffto approve invoice payments ofall funds
encumbered under this Task Assignment. Payment N ill be approved only for that work approved by the Site Manager. A copy
of the approved im oice will be f'orwarded to the site management agency.
FWC Contract No. 13101; Task Assignment FK-129, Page 2 of
Scope Of � , �' Work Exhibit
Project Title Monroe County Initial Treatment 2015-2016
Fiscal Year 2015-2016
Project Category Large
Treatment Type Initial
Task Assignment Nu FK 12g
Managed Area Monroe County Managed Areas
Total Acreage ofManaged Area 1,605
Lead Agency Monroe County
Regional Working Group Florida Keys
Monroe County conseiwation)ands are located throughout the Florida Keys frorn Key West mKey Largo. with the majority ofthe lands located iothe LoNvoKeys
Directions to Pre -bid Location
NA - County to hire contractor
Exhibit 1
f. i7►�f►�1.3ffffl�fxYlT�illi':f�I�i ► � . IT1
Unless otherwise established in the Purchase Order, the Contractor shall complete all work as set forth in the
Project Scope of Work in full compliance with the terms of the Contract. The responsibilities of the Contractor
include (this is not a complete list; refer to FWC RFP 13/14-94 forall requirements):
a.. Within 30 days from receipt of the Purchase Order, the Contractor shall initiate control operations at the
specified project location, unless stated otherwise in the Project Scope of Work, Purchase Order, or email
correspondence with the Site Manager. The Contractor shall notify the Site Manager via electronic mail seven
days prior to entering the work site. Prior to initiating work, the Contractor shall provide an estimated work
schedule to the Site Manager for discussion. The Contractor shall provide the Project and Site Managers with
the following access numbers: office telephone, cellular numbers for all supervisors working on FWC
projects; and a valid email address. The Contractor is not authorized to perform work on any additional sites
or plant species until such time as FWC has fully executed a Change Order for said additional work. Any work
performed by the Contractor contrary to the Purchase Order shall be at the Contractor's expense.
b. Within seven working days from receipt of the Purchase Order, the Contractor shall email to the Project
and Site Managers the contact information for the Contractor's designated certified ground crew
supervisor(s) for the project. The Contractor's ground crew supervisor must be present at all times when
work on the site is underway. Any change to who is the ground crew supervisor must be approved in advance
by FWC and the Site Manager.
c. Ground Crew Supervisors shall be responsible for: 1) coordination with the Site Manager on a daily/weekly
basis; 2) all control activities and crew safety on project sites; 3) ensuring that all contract crews are
knowledgeable of, and remain within, property and treatment boundaries; 4) ensuring that every effort shall
be made to avoid damage to native vegetation and wildlife, which includes site disturbance; and, 5) the
collection, recording, and timely submission of all data and reports required. At regular intervals determined
by the Site Manager and at the completion of initial treatment and site reassessment, a complete report will
be submitted to the Site Manager detailing sites treated, number of plants or size of area treated, and type of
treatment used. These data will be recorded on the "Weekly Progress Report" (WPR). It is the responsibility
of the Contractor to submit complete and accurate WPR:(s) to FWC and the Site Manager. Ground crew
supervisors may supervise a maximum of eight crew members at any given time, unless otherwise noted in
the Purchase Order- or approved in writing by FWC and the Site Manager.
d. The Contractor is required to use GPS units to identify and document treatment area boundaries for each
day worked. Each crew member must carry a Garmin GPS (track setting should collect least often).
Submitting GPS tracks without actually conducting a treatment shall be grounds for default. GPS tracks (if
requested) and Weekly Progress Reports shall be delivered to the Site Manager on a weekly basis (e.g., each
Tuesday for the previous week's work). Treatments are recorded in terms of total acres covered and a
percent coverage of the target plants. Incomplete WPRs will be returned to the Contractor for completion.
e. The Contractor shall strictly adhere to all herbicide label application, precautionary, and safety statements.
The Contractor- shall properly dispose of or recycle all herbicide and adjuvant containers. The Contractor is
also responsible for any leaks, spills, environmental damage, or theft of materials from the job site and for
reporting quantities to the Florida Department of Environmental Protection.
f. If the Site Manager requires a decontamination plan, then the Contractor shall submit a brief plan in writing
to the Site Manager for approval. The Contractor shall be required to follow any site specific decontamination
plan thus approved.
g. The Contractor is responsible for the repair, restoration, or replacement of any native vegetation or
property damaged as a result of any activity by the Contractor, at no cost to FWC and to the satisfaction of
FWC and the Site Manager.
h. 100% of target vegetation identified in the attached Scope of Work shall be treated in one thorough treatment.
If 95% control is not achieved for any area of the project two months following completion of the initial
treatment, one additional thorough retreatrnent of the area will be required and will be the responsibility of the
Contractor at no cost to the contracting entities. Control is defined as treatment effective in preventing re -sprout
of treated target vegetation.
Exhibit 1
i. To ensure that the selected Contractor provides the best service to public conservation land managers,
FWC has instituted a "Three Points Rule." Failure to fulfill the above responsibilities shall subject the
Contractor to an assessment of "points" as set forth in FWC RFP 1.3/14-94 and further described below. An
accrual of three points during the Contract term shall cause the Contractor to be ineligible to participate on
any quote or project for one calendar year after dismissal. Use of the "three points rule" does not preclude
FWC from exercising its rights to terminate for default or convenience.
Three Point Default Table
Infraction
Description
Points
1
Failure to notify the FWC Project Manager 7 days prior to initiating work (unless authorized by
Project Manager).
0.5
2
Absence of the assigned crew supervisor holding valid FDACS pesticide applicator license in the
Natural Areas Weed Management certification during all times that work is conducted.
LO
3
Failure to complete the task specifications by the completion date of the purchase order.
1.5
4
Failure to treat 100% of target vegetation and/or conduct retreatment to achieve 9Y/16 control level
when directed by Site Manager or FWC Project Manager.
2.0
5
Repeatedly submitting incorrect or incomplete progress reports, CPS tracks, or invoices.
0.5
6
Failure to obtain written approval to subcontract from Contract Manager. Subcontractors shall be
evaluated prior to approval.
1.0
7
Unacceptable non -target damage, as determined by FWC and the Site Manager.
1.0
8
Unacceptable site disturbance, as determined by FWC and the Site Manager.
1.0
9
Herbicide contamination/spill on public or adjacent private land.
1.0
10
Failure to maintain communication with site manager on progress/problems and work initiation or
completion.
1.0
a. The Site Manager shall attend the "pre -quote meeting" for their project(s) to ensure that Contractors
have sufficient information about the project area, targeted species, and site conditions in order to provide
a reliable quote for the work to be conducted.
To assist the Site Manager in preparing for a pre -quote meeting on their property, FWC has created the
"Site Manager Checklist".
b. The Site Manager shall be responsible for informing the awarded Contractor about timing of the
treatment(s), conflicting scheduled events, and current site conditions that may affect completion of the
contracted work. The Contractor is not responsible for any changes to the work specifications that have not
been approved by FWC.
c. Prior to the commencement of an invasive plant removal project, the Site Manager shall address the
necessity for a decontamination plan. if the Site Manager requires a plan, it shall be the responsibility of the
Site Manager to inspect all equipment prior to work commencing on the first day at the project site, on any
occasion that the equipment leaves the project site, and any time during the course of the control
operation.
d. The Site Manager shall monitor the activities of the Contractor and thus reserves the right to inspect, at
any time, the Contractor's procedure, spray systems, spray solutions, and other ancillary equipment, and to
approve or disapprove operating personnel. However, inspection, or a lack thereof, shall not relieve the
Contractor of any obligations or responsibilities nor shall it transfer any liability to the land listed as
"Project Location" in the Scope of Work or to FWC.
e. Before signing the Weekly Progress Report(s), the Site Manager shall verify that the content of the
WPR(s) reflect control operations observed in the field and described in the approved Scope of Work.
Description
Exhibit
Managed Area : Monroe County Managed Areas
Habitat Description
See attached PDFfi|e "Monroe Co Initial 2015-16 Natural [ommmnitios" Additional sites may be added to the project by
the Land Steward, as needed, if requested by neighboring property owners or if the site is a new acquisition by the
County. The Land Steward will notify the FVV[ if any additional sites are proposed.
FNAI Natural Communities
lead tree
Other Targeted Plants
Unit Treatment History
Unit Description
�Leuc
AP, SM
AP, SM
COVER CLASS I RANGE(%): (1 1 0-5%) (Z 1 6-25%) (3 1 26-50%) (4 1 51-75%) (5 1 76-95q6) (6 1 96'
1O0%)
8- Big_ Pine 0 !cover class=5; 0.25 acres infested
10 - Palm VillaBig Pine 1 iCover class 5; 1 acre infested
11 - Big_ Pine / No Name 1 !Cover class 5L1 acre..infested
12 - Sands Sub, Big Pine Key
13A - Fat Deer Kev 1 !Cover class = 5; 1 acre infested
20 -1 North Key Largo 0 Over class = 4; 0.25 acres infested
Total Treatment Acres: 6.50
W REIM=
tz] I 161JAUZIS a 9 fir, 1 RIVA will t=4 Imm to t*lk4-,v;6lrR K:4.15
Exhibit 1
Contractor shall begin treatment where directed by the Site Manager and shall proceed in a systematic manner across
contiguous areas to ensure 100% of target vegetation is treated. Contractor will treat each target species by the most
effective method, such as basal bark or cut stump for trees and shrubs, and foliar for ferns, vines, and grasses. Small
seedlings/saplings may be hand -pulled and bagged, or hung on branches of surrounding trees. Pulled seedlings/saplings
should never be left on the ground. Climbing ferns and vines over eight feet tall should be treated by the "poodle -cut -
method. Contractor shall follow all label directions for applied herbicides. The label is the law. All herbicide mixes should
contain the adjuvant(s) necessary to ensure an effective treatment. A marker dye should be included in all tank mixes..
Contractor shall be liable for unacceptable non -target damage to native plant species. Disposal of plant material will be
in accordance with the SOW, which may include offsite dumping and tipping fees. Contractor shall supply all
transportation, chemicals, labor, and equipment necessary to accomplish the work assigned, unless otherwise stated in
the SOW (e.g., chemicals may be provided to Contractor), Contractor shall fully complete a Weekly Progress Report
(WPR) for all time worked on site and shall submit the WPR to the Site Manager (or designee) for signature at a
predetermined time and place. GP'S tracks of each treatment area shall be recorded by Contractor and provided to the
Site Manager and/or the Commission upon request. Contractor will be responsible for security of work areas, such as
closing and locking gates during and after work hours. Contractor shall decontaminant all equipment before entering or
leaving the project area, to ensure that no propagules or reproductive material is transported between treatment sites
or managed areas.
Equipment Considerations
Monroe County to hire contractor; details to be included in Monroe County's contract with its contractor. The Florida
Keys Invasive Exotics Task Force's "Decontamination Protocol" requirements will be included in the County's contract
with the selected contractor.
Other Requirements and Provisions
Monroe County to hire contractor in accordance with Monroe County purchasing procedures. The County's contractor
will work under the direction of the County Land Steward. Due to the proximity to adjacent residences, on most sites
the exotic vegetation will be physically removed and chipped. The County's contractor will complete as many of the
listed sites as possible within the contracted amount. Therefore, not all sites listed here may be completed. The project
will conclude by June 1, 2016.
Threatened, etc. Species
These areas provide habitat and resources for a myriad of wildlife, including resident and migratory birds, and endemic
plant species. The non-native plants that invade these areas decrease habita
Project Time Frame
Timing of the Treatment: Fall/Winter
2 treatments/cogon grass only
r Yes r No
Does treatment date matter?
r Yes C No
Can treatment occur on weekends? (Required)
C Yes r No
can treatment occur outside of normal business hours? (Required)
r Yes r No
Exhibit l
Initial Treatment General Locatiunjpg
Monroe Co - Initial 2015-16 Natural Commun
Monroe Co Initial 2015-16 Unit Maps.pdf
Project location/proximity
Treatment area map
General Location Map
Initial Treatment -Unit
Initial Treatment General Location.jpg Exhibit I
Project location/ proximity map
Exhibit I
Natural Communities: The contracted removal will focus on the followinL- units:
UNIT
KEY
PARCELS
ACRES
NATURAL COMMUNITY*
5
Summerland
6
1
Hardwood hammock, buttonwood
8
Big Pine
2
0.25
Hardwood hammock
9
Big Pine
(Eden Pines)
8
1
Hardwood hammock
10
Big Pine
(Palm Villa)
2
1
Hardwood hammock, pine
rockland, buttonwood / saltmarsh
11
Big Pine /
No Name
4
1
Hardwood hammock
12
Big Pine
(Sands Sub)
8
1
Hardwood hammock, buttonwood
/ saltmarsh
13A
Fat Deer
2
1
Hardwood hammock / Saltmarsh
20
Largo
1
0.25
Hardwood hammock
*All units also contain "disturbed" communities
Adiacent Natural Areas:
UNIT
KEY
Adjacent Natural Areas
5
Summerland
NA
8
9
Big Pine
Big Pine
USFWS Refuge
USFWS Refuge
10
Big Pine
USFWS Refuge
11
Big Pine / No Name
USFWS Refuge
12
Big Pine
USFWS Refuge
13 A
1-1
Fat Deer
Curry Hammock SP
20
Largo
USFWS Refuge, State
Park
These areas provide habitat and resources for a myriad of wildlife, including resident and migratory
birds, and endemic plant species. The non-native plants that invade these areas decrease habitat
value and lower biodiversity. Just a few of the state and federally listed endangered and threatened
species of animals and plants that potentially utilize these habitats include: white -crowned pigeon
(Columba leucocephala), Key deer (Odocoileus virginianus clavium), Lower Keys marsh rabbit (Sylzilagus
palustris heftieri), Schaus swallowtail butterfly (Heraclides aristodemis ponceanus), Bartram's hairstreak
butterfly (Strymon acis bartrami), eastern indigo snake (Drymarchon corais couperi), key mud turtle
(Kinosternon baurii), Key Largo cotton mouse (Peroinyscus gossypinus allapaticola), Blodgett' s wild
mercury (Argythamnla blodgettli), skyblue clustervine (Jacqueniontia pentanthos), manchineel
(Hipponiane mancinella), and Garber's spurge (Chainaesyce garberi).
Additional sites may be added to the project by the Land Steuard, as needed, if requested by neighboring
property ou7ners or if the site is a neu, acquisition by the County. Land Stezmrd uyill notifij FWC of any
proposed additions.
Ezbibitl
Monroe County Initial Treatment 2015-2016
Blue hatching indicates proposed initial treatment sites. Red hatching indicates public
conservation lands. Green/yellow hatching indicates previous initial treatment project.
Unit 5—SuronnedendKey
Monroe County |nitia|Treatment Project 2D15'2816
Exhibit I
Unit 8 — Big Pine Key
a T-Agamm
Monroe County Initial Treatment Project 2015-2016
Exhibit I
Unit 10 — Big Pine Key
Unit 11 — Big Pine Key
Monroe County Initial Treatment Project 2015-2016
Unit 1l-0nName Key
Unit 12 — Big Pine Key
Monroe County Initial Treatment Project 2015-2016
Exhibit i
Unit 13 A — Fat Deer Key
Unit 20 — North Key Largo
Monroe County Initial Treatment Project 2015-2016