HomeMy WebLinkAboutItem M1
M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:November 20, 2015
SUBJECT:County Divisions’ Monthly Activity Report for November 2015
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MONTHLY ACTIVITY REPORT –NOVEMBER 2015
AIRPORTS
Key West
November 3Meet with City of KW, Rhonda Haag and Roman to discuss committee finding to
be presented at the Climate Change Summit related to future airport use.
November3Submitted Letter of Agreement between FAA, FAA tech ops and airport related to
personnel in runway safety areas for final signatures.
November4Airline monthly meeting with tenants, MCSO, ARFF and ATC.
November5Airport conducted annual Wildlife Hazard Management Plan.
November10Opened Parking Systems and Landscaping bid proposals.
November13TJ participated in Key TV informational segment with Norma Faraldo (Wife of Mr.
Faraldo former Airport Manager) and Liz Young (Arts Council).
November16Met with AFSD Herbertz to discuss airport security issues.
November19Working to develop an Airport Information Booth in the arrivals area of the
terminal, met with Risk Management to vet any issues with volunteers workingthe
booth.
Marathon
November 1-3Attended the AAAE Airport Law Conference in Washington, D.C.
November 5Attended Wildlife Hazard Management Class at EYW.
November 10Presented at the Marathon City Council meeting to discuss current airport issues.
November 18Attended EYW commercial apron reconstruction kickoff meeting.
November 18Attended EYW drainage reconstruction phase 2 and 3 kickoff meeting.
November 19MTH CBP progress meeting with CBP, County, and Pedro Falcon.
November 20Loss of Water Supply Functional Tabletop Exercise in Marathon.
November 21EAA Aviation Day.
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COMMUNITY SUPPORT SERVICES
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 9/21/2015-10/20/2015:
C-1 Congregate Meals totaled 931 units during this period. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
C-2 Home Delivered Meals Hots totaled 259 units, and Home Delivered Meals Frozen
totaled 3210 0units. We continue to receive a large number of referrals for Home
Delivered Meals.
In-Home Services (Information in this section is for the period 9/21/2015–10/20/2015):
III-B Chore: 0 units this period, 12 units year-to-date, 0% achieved.
III-B Screening and Assessment: 0 units this period, 24.25 units year-to-date, 0%
achieved.
III-B Homemaking/Personal Care: 83 units this period, 453 units year-to-date, 87.35%
achieved.
III-E Screening and Assessment: 7.75 units this period, 35.75 units year to date, 0%
achieved.
III-E Chore:0 units this period, 0 units year-to-date, 0% achieved.
III-E In-Home Respite:1.5 units this period, 202 units year-to-date, 17.07% year-to-date-
achieved.
III-E Facility Respite: 421.5 units this period, 3715.5 units year to date, 62.90% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for September 2015:
Case Management:19 units for the month were produced; 52.25 units year-to-date.
Homemaking:126.25 units for the month were produced; 400.25 units year-to date.
Home-Delivered Meals: 90 meals for the month were provided; 265meals year-to-date.
Personal Care:49.75 units for the monthly were produced; 151.75 units year-to-date.
Overall Program Achievement was 56.69% achieved, 6% underachieved.
CCE (Community Care for the Elderly) for the period 9/21/2015-10/20/2015:
Case Management: 62.25 units for the period and 166.5 units year-to-date.42.36%
achieved year-to-date.
Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
Companionship: 30 units achieved and 41 units year-to-date, 23.37% achieved year-to-
date.
Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Chore: 24 units achieved and 32 units year-to-date,.
Homemaking: 629 units for the period and 2106.5 units year-to-date 121.02% achieved
year-to-date.
Specialized Medical Equipment: 1 unit for the period and 1 unit year-to-date, 0%
achieved year-to-date.
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Personal Care:600.25 units for the period and 1767.25 units year-to-date. 100.74%
achieved year-to-date.
Respite: 121.5 units for the period and 428.25 units year-to-date.76.27% achieved year
to date.
CCE overall is at 6.91% achievement.We are 1.43% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 9/21/15-10/20/15: 332.5 units were
produced in the period and 1183.75 units year to date.64% achieved.
HCE (Home Care for the Elderly Program) for the period 10/16/15-11/15/2015:41.25
billable units this period, 181.5 billable units year-to-date at the beginning of the contract
year, .49.91% achieved.
Monroe County Transit
Department Activity for November 2015
One-way trips provided: 1,326
Unduplicated clients served: 194
Special Needs Clients registered: 522
Deposited Revenue: $1367.50
Periods Expenditures: $18,218.10
Percentage Spent Fiscal YTD:7%
Social Services Department –August 2015
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 111
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out
what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possibleprograms such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Info and Written Referrals21
Unduplicated Welfare client households that received service 62
New Welfare cases receiving service 32
Low Income Home Energy Assistance Program cases-18$5,075.00
Low Income Crisis Assistance cases –37$8,027.75
Home and field visits9
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
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Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 50
Office visits reflects the number of visitors that come into to all three locations of our
Social Services officesthroughout the month.
Prescriptions 3$356.25
SHIP Cases22
BAYSHORE MANOR
Bayshore Manor’s current census is 10 residents. The current census is two private pay and 8
subsidized residents. Bayshore Manor provided 340.75 hours of OA3E respite care and 0 hours
of CCE care this month. Bayshore Manor has seven OA3E clients and 0 CCE clients.
There are two clients on the waiting list.
Revenue for November 2015 $17,235.77
Expenditures for the same period$25,651.37
Percentage of the budget spent year to date9.15%
LIBRARY
Library visitors numbered 33,757 in October, an increase of 14% over the previous month;
these customers checked out 26,394 items
Wireless sessions were estimated at 3,503, 15% over the figure for last year and 20% over the
September count. Staff members attribute this high usage to the lower cost and proliferation
of portable devices, along with the increased bandwidth available to library patrons.
Smartphones and other smaller devices are also being used to connect to the public wi-fi
unobserved, driving the actual customer number even higher. Library staff have noticed
steady increases in library users requiring assistance with e-government websites, such as
food stamps and unemployment, as well as job seekers and housing hunters.
The circulation of e-books increased by 14% over last year’s figure.
Attendance numbers for children’s events continued at a good pace, with nearly 700
participants in Halloween activities this year. Outreach programs attracted a total of 1,358
participants, keeping our Youth Specialists active around the county
Our 3D printing presentations were well-received at all five branches, with a total audience of
225 enjoying the explanation and demonstration of this fascinating technology. We hope to
offer more 3D experiences to our patrons in the coming months.
New Library cards brought 223 new patrons added to the roll.
Staff answered 9,219 reference questions via e-mail, chat, phone, and in-person formats.
The summer was a busy and active one, and we have already seen evidence that the fall and
winter season will continue that theme.
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EXTENSION SERVICES
Number of services provided: 169 phone calls, 26 office visits, 16 visits to clients, 33
learning events with 539 participants, 5 media submissions, and 496 publications
distributed. Total Budget for FY 15/16: $212,351.00; Year to Date Expenditures and
Encumbrances: $106,341.36; Remaining Balance: $106,009.64; Percentage of budget
spent and/or encumbered year-to-date:50%.
The County Extension Director/Family & Community Development Agent accomplished the following
activities:
Held a Monroe County Climate Change Advisory Committee meeting and invited two
guest speakers: Tom Walker, from FKAA discussed sea level rise, wellfield protection,
and wastewater treatment/reclaimed water; and Patrick Saty from Energy 3 gave an
update on the progress of the upcoming gasification plant and current composting
program.
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Worked with staff to finalize planning for the 7Annual SE Florida Regional Climate
Leadership Summit where Extension’s Sustainable Floridians Program will be presented.
A Green Living & Energy Education (GLEE) board meeting was held and goals were
developed for the coming months including Marathon Green Drinks, Green Business
Program, and Got Your Bags coordination for legislative priority.
The Environmental Horticulture Agent accomplished the followingactivities:
Held four Master Gardener training classes. Eleven residents graduated the 60-hour,
nine-week training program and will soon begin to educate local residents about
appropriate Florida Keys landscaping plants, practices, problems, and environmentally-
friendly controls.
Set up a horticulture education booth at two events: Florida Keys Community College
Community Day and Key West Garden Club Plant Sale. Publications about Africanized
and native bees and how to compost food/landscape waste were distributed to the 200+
people who stopped by the booths.
Held seven Regional Plant Clinics. Eleven Master Gardeners assisted 19 people by
answering questions regarding plants and insects.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Attended the South Atlantic Fishery Management Council Information and Education
Advisory Panel meeting. Topics discussed were: citizen science initiatives to involve
recreational and commercial fisheries in data collection for stock assessments, and results
of the Visioning Project to increase stakeholder engagement.
Held a Florida Keys Water Watch Workshop. There are currently 34 sites, with a total of
165 water quality-sampling events in Monroe County.
Attended the weeklong National Working Waterfront and Waterways Symposium in
Tampa, FL and took a field trip to the Acme Sponge Factory in Tarpon Springs to learn
more about sponge processing.
EMERGENCY SERVICES
FIRE RESCUE
Entered and participated in Key West Veteran’s Day Parade.
Training academy construction progressing on schedule.
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EMERGENCY MANAGEMENT
The Radiological Program has initiated brief tailgate Radiological Basic Task Training
(RBTT) in Monroe County. The training was provided to 45 Fire Rescue, EMT, and Public
Safety personnel at the Key Largo Station 24, Key Largo Station 25, and Ocean Reef Station
26.
Obtained the Florida Division of Emergency Management’s approval of the Monroe County
Local Mitigation Strategy Plan 2015 Update (subject to formal adoption by all County
jurisdictions).
Conducted the Loss of Water Supply functional-table top exercise with over 50 participants
from city, county, regional, state and federal partner agencies. The exercise served as a
validation tool for the newly developed Loss of Water Supply Coordination and Recovery
Plan and the lessons learned will be used to further strengthen the plan.
Attended the Homeland Security Task Force Southeast (HSTF-SE) meeting at the Krome
Processing Center where current security and mass migration issues and protocols were
discussed.
EMS/TRAUMA STAR
Trauma Star flew nineteen (19) patients to mainland hospitals for definitive care in the month
of November.
Two (2) Paramedics attended the Air Medical Crew Core Curriculum class.
Completed training and testing for three (3) additional Provisional Paramedics to move to
charge medic status.
Provided an 8-hour Pediatric Education for Pre-Hospital Professionals (PEPP) course for
Fifteen (15) personnel.
Hosted quarterly EMS User group meeting; in attendance Life Net, Key West and
Islamorada.
Facilitated Preliminary SatCom system installation presentation (Helicopter Telemedicine).
Prepared annual Stroke Study data report for University of Miami.
Conducted Flight Nurse / Medic staff meeting, review of protocols, medications and
procedures.
Continued with field training of paramedics on quality assurance/billing issues of ePCR
reports.
KWIA (EYW)
Hosted FAA required Annual Wildlife Hazard Management Class for MCFR ARFF and
EYW/MTH Operations personnel.
Sent firefighter to South Carolina Fire Academy (SCFA) to attend 40 hour ARFF –Basic and
one Firefighter to SCFA for ARFF Refresher.
Sent 4 FFs / officers to Officer Development Class at FS 9.
Attended Area Health Education Center (AHEC) meeting; subject ‘cancer update’.
FIRE MARSHAL
Interviewed suspect in Cudjoe Fire with State Fire Marshal and MCSO investigators.
3 structure fires investigated in Tavernier and Key Largo.
Conducted Fire Safety / Public Education with Head Start Classes in Key West.
FIRE ACADEMY/TRAINING
Held Fire Extinguisher and Exit drill safety training for US postal employees.
Midlineinspection for two new fire trucks completed.
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Firefighting Tactics and Strategies 1 course delivered to County fire fighters.
CPR taught to County employees in conjunction with the Safety Office, Mark Gongre.
Held interviews/assessments for two training officer positions to be selected soon.
VETERANS AFFAIRS
November has been a very busy month for Veterans Affairs.We have attended ceremonies, been
speakers at ceremonies, attended parades and a host of other celebratory festivities throughout the
keys inhonor of Veterans Day.Additionally, the Director addressed the Key West Business
Guild on the financial impact that the veterans of the county have, was guest on the Bill Becker
show on Veterans Day, met with Rep Raschein to talk about the veterans in the county and guest
speaker for a veterans appreciation breakfast at FKCC.
CLIENTS ASSISTED
VA Phone Calls 497
Office Visits 259
New Clients32
Field Visits8
Benefits Delivery at Discharge7
TRANSPORTATION PROGRAM
Transportation Calls 301
Veterans Transported 83
FINANCIAL DATA
The financial data for the months of November totals $556,175.75 thisindicates the amount of
new revenue brought into Monroe County derived from claims filed by theentire Veterans Affairs
department.
GROWTH MANAGEMENT
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING AND CODE
COMPLIANCE DEPARTMENTS
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BUILDING DEPARTMENT
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MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
Nov 2014
$0.00
December
$5,400.00
January 2015
$2,830.00
February
$0.00
March
$3,000.00
April
$2,825.00
May
$0.00
June
$0.00
July
$41,965.00
August
$0.00
September
$3,700.00
October
$1,140.00
Total
$60,860.00
A large regulatory buoy replacement job was completed in July 2015, which was funded
by an FWC Boating Improvement Program grant at a cost of $39,970. Total annual costs
for marker/buoy replacements for the past twelve month period were approximately 23%
lower thanthe same timeframe in 2014($79,189).
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Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
Nov 2014
$34,659.00
December
$23,368.00
January 2015
$22,093.00
February
$5,850.00
March
$0.00
April
$1,400.00
May
$13,000.00
June
$55,256.00
July
$7,600.00
August
$11,510.00
September
$11,449.00
October
$10,400.00
Total
$196,585.00
Derelict vessel removal costs for the past twelve month period were approximately57%
higher than the same timeframe in 2014 ($124,979). Note that one of the six vessels
removed in June 2015 was a large vessel which was funded by an FWC Boating
Improvement Program grant at a cost of $42,500.
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Vessel Pumpout Program:
Pumpout numbers have risen steadily since the start of the program in January 2013, with
monthly pumpouts exceeding the initial quota of 1300 per month since June 2014.
Current pumpout numbers exceed the current quota of 1500 per month which became
effective April 1, 2015.
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CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
Department TotalsNew Cases 124Inspections1406New Citations 12
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UPPER KEYS
NEW CASES42INSPECTIONS COMPLETED 256SM 0
CITATIONS ISSUED0CEB0
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MIDDLE KEYS
NEW CASES49INSPECTIONS COMPLETED848SM26
CITATIONS ISSUED12CEB 0
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LOWER KEYS
NEW CASES33INSPECTIONS COMPLETED302SM0
CITATIONS ISSUED0CEB0
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
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Rockland Key –NASKW Noise Contours Mapping -Planning
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Land Acquisition Fund –Analysis -Planning
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Affordable Housing –Analysis -Planning
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LUD Amenment –Little Torch Key –Mapping -Planning
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Elevation Certificates –Mapping (in progress)
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Conservation Easements –Mapping (in progress)
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Aerial Map Book scanning (in progress)
GIS Addressing
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT
The goal of the Monroe County Planning and Environmental Resources
Department is to foster sustainable, quality development in the county while
conserving and promoting stewardship of the county's fragile environment and the
unique character of its diverseisland communities.
The functions of this department are implemented by the following offices:
•Comprehensive Planning & Current Planning
•Environmental Resources
•Marine Resources
The Planning Office is responsible for the administration of the adopted Monroe
County Comprehensive Plan and Land Development Regulations. The
Department processes amendments to the Comprehensive Plan and Land
Development Regulations. Additionally, the department reviews development
proposals for compliance with the Comprehensive Plan and Land Development
Regulations, including environmental compliance.
The Environmental Resources Office services include the review of applications
for compliance with environmental regulations, such as: clearing limits, wetland
delineation, landscaping, stormwater, land clearing and FEMA required review of
potential endangered species impacts under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on
protection of the marine environment, provision of maritime infrastructure, and
the preservation of public water access.
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