03rd Work Order 02/21/2018a
Clerk of the Circuit Court & Comptroller — Monroe County, Florida
DATE: April 4, 2018
TO: Alison Smith, Executive Assistant
Planning & Environmental Resources
FROM: Pamela Hancock, D.C.
SUBJECT: February 21st BOCC Meeting
Attached is an electronic copy of Item J7, Work Order 4003 for AECOM to perform an
Origin-Destination Study of the traffic impacting Monroe County, in the amount of $107,551.52
under the Transportation Planning Services Contract with AECOM Technical Services, Inc., for
your handling.
Should you have any questions, please feel free to contact me at extension 3130.
cc: County Attorney
Finance
File
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305-294-4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305-289-6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305-852-7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305-852-7145
AECOM 561- 994 -6500 tel
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�COM 7800 Congress Avenue 561- 994 -6524 fax
44 Suite 200
Boca Raton, FL 33487
mm.aecom.com
Monroe County Professional Transportation Planning /Engineering
Consultant Services
Work Order #003
Origin- Destination Study
Scope of Services
A. INTRODUCTION
Monroe County comprises of several islands (keys) connected by US Highway 1
(US 1). Monroe County is home to several popular tourist destinations. Traffic
characteristics in Monroe County are quite unique and traffic volumes vary
significantly during different seasons. US 1 serves as the primary roadway
providing access to different keys, from Key Largo to Key West. The Monroe
County Board of County Commissioners requested that a comprehensive study
be conducted to identify travel patterns, so that appropriate transportation
solutions can be developed.
B. OBJECTIVES
The primary objective of this study is to identify origin- destination patterns of
motorists using US 1 and to prepare a summary documenting the travel patterns
in Monroe County. The objectives of this study include:
• Identify available and relevant data sources
• Perform a literature review and document various methods to perform region -
wide origin- destination studies
• Develop a methodology that is most appropriate for the purpose of this origin -
destination study
• Conduct an origin- destination study
• Prepare an origin- destination study report
C. SCOPE OF SERVICES
Task 1 — Meeting with Stakeholders
Purpose
The purpose of this task is to meet with the key stakeholders to get their input
and finalize the goals /objectives and scope of this study.
A=COM
Activities -
Identify key stakeholders and coordinate a meeting to obtain input and finalize
the scope of this study. It is anticipated that the following agencies will be invited
to the stakeholder meeting.
- Monroe County Planning and Environmental Resources Department
- Monroe County Tourism Development Council
- Monroe County Chambers of Commerce
- Monroe County Sheriff's Department
- FDOT District 6 Transportation Planning Office
Deliverables
• Meeting Minutes
Task 2 - Methodology Development
Purpose
The purpose of this task is to perform a literature review of the existing practices
and methods to perform origin- destination (O -D) studies, and develop a
methodology that is appropriate for this O -D study.
Activities
The consultant, in consultation - with County staff, will determine the objectives of
the O -D study as discussed under Task 1. For the purposes of scope
development, it is assumed that the intent of the study is to better understand
travel patterns and types of travelers, so that potential opportunities for improving
the transportation system can be identified. Basic point to point O -D patterns for
typical weekday and weekend conditions during peak and off -peak seasons of
the year will be established. Several alternative methods of data collection will be
evaluated, including, but not limited to the methods identified below.
• Anonymous cellular and GPS data for O -D patterns (provided by
StreetLight Data, Inc.)
• Crowdsource GPS data such as INRIX or HERE from RITIS
• Traveler surveys
• Census data
The appropriate method for this O -D study and the associated data collection
techniques will be determined in conjunction with Monroe County staff.
Deliverables
• Draft O -D Methodology Memorandum
• Final O -D Methodology Memorandum
A=COM
Task 3 — Data Collection
Purpose
The purpose of this task is to collect the necessary data to analyze travel
patterns using the O -D Study Methodology recommended in Task 2. It is
envisioned that the data will primarily be collected from the following two sources:
i) The American Community Survey (ACS) performed by the Census Bureau
provides vital information of socio- economic attributes and travel patterns.
The Census Journey to Work data includes home and work locations that
help policy makers and planners make decisions related to transportation
infrastructure. The ability to link information about commuting to socio-
demographic characteristics and geography allows planners to forecast
local travel demand, gauge the amount of pressure placed on
transportation infrastructure, and address unmet transportation needs
more accurately. This data can potentially be used to estimate and
validate the O -D patterns of work trips.
ii) The following anonymous cellular and GPS data will be collected (from
StreetLight Data, Inc.) and reviewed to analyze travel patterns and O -D
matrices:
Location -Based Services Data
Location -Based Services data comes from smartphone apps that •track
devices' location to provide specific services. These services include
weather forecasts, shopping, restaurant reviews, and more. StreetLight
Data., Inc. captures the location data from hundreds of different apps.
Navigation -GPS Data
Navigation -GPS data comes from devices that help people navigate, such
as connected cars and trucks, turn -by -turn route guidance apps, and
commercial fleet management systems.
Contextual Data
Contextual data are blended with location datasets to enhance metrics
with additional layers of information. Census data, parcel data, and road
network data with both navigation -GPS and Location -Based Services
datasets are used to make their metrics more rich and meaningful.
Task 4 — Analyze Data
Purpose
The purpose of this task is to analyze the data obtained from Task 3.
A=COM
Activities
The data collected in Task 3 will be processed to identify O -D matrices. Potential
locations for trip origins and destinations are listed below. These will be refined
based on input from the stakeholders.
• Key West (1 location)
• Stock Island (1 location)
• Lower Keys (3 locations)
• Marathon (2 locations)
• Islamorada (2 locations)
• Key Largo (2 Locations)
• Miami (1 location)
O -D matrices may include the following information, depending on the O -D
Methodology selected in Task 2 and the availability of necessary information
from the datasets mentioned in Task 3.
• Origin- Destination Matrix (relative volume, average travel time)
• Relative volume and travel times are derived from the GPS Data. The
limitation to GPS trips is that trips end if a vehicle does not move 5
meters in 5 minutes. So, for example, if a vehicle is traveling on US1,
and makes a rest stop for greater than 5 minutes, that will be the end
of that trip. When they start moving again from the rest stop, it will be
the beginning of a new trip.
• The trip start and end limitations mentioned above will apply to other
travel pattern analysis items listed below.
• Zone activity analysis (relative volume, average travel time, average
length of trips)
• Travel patterns by weekday or weekend
• Trip purpose (home, work or other)
Demographics
• Seasonal analysis
Deliverables
• Draft Technical Memorandum with O -D results
• Final Technical Memorandum with O -D results
Task 5 — Prepare O -D Study Report
Purpose
The purpose of this task is to prepare a report summarizing the study results.
Activities
The consultant will prepare a report documenting the study findings /results. The
A=COM
draft report will be submitted to the County Project Manager for
review /comments. The report will be finalized based on the comments. Two
copies of the final report will be submitted to the County Project Manager.
Deliverables
• Draft Report
• Final Report
Task 6 — Progress Meetings / Presentations
Purpose
As part of this task, the consultant will attend three (3) meetings:
• Project progress meeting with the County Project Manager
• Present the study findings /results to the County Project Manager
• Present the study results and findings to the Monroe County Board of
County Commissioners
Activities
The consultant will prepare a PowerPoint presentation and present the study
results to the County.
Products
• PowerPoint Presentation
• Meeting Minutes
Project Management
Purpose
.The purpose of this task to perform all project management related activities that
are required as part of this study.
Activities
Project Management will include managing and coordinating client and third party
interfaces, attendance at project meetings, documentation of meeting notes, and
QA/QC reviews of project deliverables.
Project Scheduling
Project schedule will be developed and submitted to the County Project Manager
for review and approval. The monthly progress reports will include updates to the
original project schedule.
Progress Reports
Project progress reports will be prepared and submitted to the county on a
monthly basis. The progress report will discuss work accomplished during the
preceding month, work projected for the following month, and potential project
issues and associated impacts to the project schedule or budget.
Deliverables
Monthly Progress Reports and Invoices
Compensation of Services
A lump sum amount of $107,551.52 is authorized under this Work Order. The
Consultant may submit monthly invoices for partial payment for services provided.
Schedule
The Consultant shall prepare and submit the draft report by April 30, 2018.
ACCEPTED AND APPROVED
Monroe County
0
(Signature)
David Rice, Mayor
(Name & Title)
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(Date) d
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?KEVIN MADOK, CLERK
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tv Clerk
ACCEPTED AND APPROVED
AECOM
(Signature)
Bob Edelstein P.E. /Sr.Vice President
(Name & Title)
1/30/2018
(Date)
M ROE COUNTY ATTORNEY'S OFFICE
PPOOUED AS O FO
PATRICIA FABLES
ASSISTANT COUNTY ATTORNEY
DAT9:
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ACCEPTED AND APPROVED
AECOM
(Signature)
Bob Edelstein P.E. /Sr.Vice President
(Name & Title)
1/30/2018
(Date)
M ROE COUNTY ATTORNEY'S OFFICE
PPOOUED AS O FO
PATRICIA FABLES
ASSISTANT COUNTY ATTORNEY
DAT9:
Estimate of Work Effort for Work Order Number 3
Origin- Destination Study
Monroe County
Task #
Description
Project
Manager
Senior
Transportation
Engineer /
Planner
Transportation
Engineer /
Planner
CADD /
Graphic
Technician
Clerical
Totals b I Task
Billing Rates:
$ 259.31
$ 204.30
$ 111.71
$ 93.73
$ 64.15
Hours
Fee
Project Management
12
4
16
$ 3,368.32
1
Meeting with Stakeholders (prepare agenda, attend meeting and
prepare meeting minutes)
16
16
32
$ 7,417.76
2
Methodology Development/Literature Review
12
24
24
60
$ 10,695.96
3
Data Collection
8
16
80
60
8
172
$ 20,417.08
4
Data Analysis up to 15 zones
16
32
100
40
188
$ 25,606.76
5a
Prepare Draft O -D Study Report
8
16
32
16
4
76
$ 10,674.28
5b
Prepare Final O -D Study Report
4
8
16
8
4
40
$ 5,465.44
6
Progress Meetings /Presentations (prepare agenda /PowerPoint
Presentation, attend meeting and prepare meeting minutes )
401
40
16
16
112
$ 21,831.44
QC /QA
8
8
$ 2,074.48
Subtotal
124
152
268
140
20
704
$ 107,551.52
Total Fee for Study
$ 32,154.44
$ 31,053.60
$ 29,938.28
$ 13,122.20
$ 1,283.00
$ 107,551.52