05. 4th Amendment 03/21/20186
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Clerk of the Circuit Court & Comptroller = Monroe County, Florida
DATE: April 9, 2018
TO: Rick Griffin, Building Official
Building Department
ATTN: Michelle Yzenas, Executive Assistant
Building Department
FROM: Pamela Hancock, D.C.
SUBJECT: March 21" BOCC Meeting
Attached is an electronic copy of Item Kl, 4th Amendment to Contract with Lori Lehr to
extend deadlines for Community Rating System Application for Class 4 which would yield a
30% discount for National Flood Insurance Policy holders (estimated savings amount $5.3
million annually) on their flood insurance beginning after their renewal date, following October
2019, for your handling.
Should you have any questions, please feel free to contact me at extension 3130.
cc: County Attorney
Finance
File
KEY WEST
5010 Whitehead Street
Key West, Florida 33040
305 - 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 -289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305- 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 - 852 -7145
c.
FOURTH AMENDMENT TO MONROE COUNTY'S CONTRACT FOR
National Flood Insurance Program (NFIP), Floodplain Regulations, and Community
Rating System (CRS) Professional Support Services
THIS FOURTH AMENDMENT is made and entered into this 21" day of March, 2018 by
and between MONROE COUNTY ( "COUNTY "), a political subdivision of the State of Florida,
and Lori Lehr ( "CONTRACTOR ").
WITNESSETH:
WHEREAS, the contract between LORI LEHR and the COUNTY was entered into
February 18, 2015; and
WHEREAS, the parties executed Amendment No. 1 to the existing Contract for National
Flood Insurance Program (NFIP), Floodplain Regulations, and community Rating System (CRS)
Professional Support Service on September 16, 2015; and
WHEREAS, the parties executed Amendment No. 2 to the existing Contract for National
Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS)
Professional Support Service on October 19, 2016; and
WHEREAS, the parties executed Amendment No. 3 to the existing Contract for National
Flood Insurance Program (NFIP), Floodplain Regulations, and Community Rating System (CRS)
Professional Support Service on September 27, 2017; and
NOW THEREFORE, in consideration of the mutual promises contained herein, the
Agreement is amended as follows:
Section 1. SCOPE OF SERVICES. Pursuant to Section 1 of the Agreement this Section is
amended to include the following: CONTRACTOR shall do, perform and carry out certain duties
as described in the Monroe County Project Budget 2018 -2020 — Exhibit A- which is attached
hereto and made part of this agreement.
Section 3. TERM OF AGREEMENT. The Agreement will begin on March 21, 2018 and will
continue for a period of 2 fiscal years concluding on March 21, 2020. The term of this Contract
shall be renewable for two additional periods of up to two (2) years with the same terms upon
agreement of both parties. Renewal is subject to satisfactory performance by CONTRACTOR and
the availability of County funds. This Agreement is subject to annual appropriation by the Board of
County Commissioners.
Section 4. COMPENSATION
Compensation to the CONTRACTOR will be as follows ( "Contract Price "): The County, in
consideration of the CONTRACTOR substantially and satisfactorily performing and carrying out
the objectives of the County in providing professional support services shall pay the
CONTRACTOR based on invoices submitted by Consultant to the County's Building Department,
as follows:
Projects 1, 3, 4, 5, 6, and 7 ($150 per hour projects) as hourly not to exceed 1095 hours at
$164,250 annually on a fiscal year basis. In addition, project 2 which is not an hourly project paid
in a lump sum $130,500. As depicted in Exhibit A.
No claims for reimbursement for expenses will be reimbursed. By entering into this Agreement, the
CONTRACTOR warrants that it understands that the Contract Price represents the full
compensation for all services under this Agreement. There will be no payment for any additional
expenses, including but not limited to telephone, facsimile, postage, mileage, per diems, or any
other travel expenses.
The remainder of the terms and conditions of the Agreement, as amended, remain
unchanged by this Amendment, and continue in full force and effect.
. IN WITNESS WHEREOF, each party caused this Amendment to the Agreement to be
b,,�its duly authorized representative.
i� �: Attesfc�I��`VIl
OF UIVIONROI
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Date: (m"
MADOK, CLERK
COUNTY, FLORIDA
Clerk
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BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor David Rice
CONSULTANT: Lori Lehr
Signature. r
Date: 3 C=
MO ttOE COUNTY ATTORNEY
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Exhibit A Monroe County Project Budget 2018 -2020
Monore County Project Budget 2018 -2020
Project #1
CRS Annual Recertification 2018 (Due February 1, 2019)
Step 1. Review ECs dated February 2017 to December 15, 2018
Step 2. Prepare Annual Report on the Local Mitigation Strategy
Step 3. Collect and prepare documentation all CRS Activity to submit
May 1, 2019
Total for Project
Project #2
10/1/2018 - 10/1/2019
Project Management of Repetitive Loss Area Analysis (RLAA)
Requried for 2020 Class 4
Step 0. Management of GIS mapping for analysis
Step 1. Property notification
Step 2. Coordintation with other agencies (Lori Lehr, Inc.)
Step 3. Data collection and site visits (Lori Lehr, Inc.)
Step 4. Mitigation review (Lori Lehr, Inc.)
Step 5. Analysis reports (Lori Lehr, Inc.)
Step 6. Follow through with Commission
Total for Project
Project #3
10/1/2018 - 10/1/2019
Project Management of Stormwater Master Plan for CRS Credit
Total for Project
Project #4
10/1/2018 - 10/1/2019
Project Management Drainage Maintenance Planning
Step 1. Coordinate and review required mapping
Step 2. Review SOPs for compliance with CRS requirements
Step 3. Review and assist in development of record keeping
in compliance with CRS requirements
Total for Project
Project #5
CRS Annual Recertification 2019 (Due February 1, 2020)
Step 1. Review Ecs December 2018 to December 2019
3
Hours
Rate
Cost
55
$150.00
$8,250
40
$150.00
$6,000
40
$150.00
$6,000
135
$20,250
Hours
Rate
Cost
870 150 $130,500
Hours
Rate Cost
240
$150 $36,000
240
$36,000
80 $150 $12,000
80 $150 $12,000
160 $150 $24,000
320 $48,000
Hours Rate Cost
40 $150.00 $6,000
Step 2. Prepare Annual Report on the Local Mitigation Strategy 40 $150.00 $6,000
Step 3. Collect and prepare documentation all CRS Activity to submit
May 1, 2020 40 $150.00 $6,000
Total for Project 120 $18,000
Hours Rate Cost
Project #6
CRS Class 4 ISO Verification Visit (Due October 2019)
Collect and digitize documentation for submission to ISO 120 $150 $18,000
Meetings conduct with ISO staff to verifiy Class 4 Activities 80 $150 $12,000
Documentation Follow -up October 2019 - May 1 2020 80 $150 $12,000
Total for Project 280 $42,000
Total for Projects 1, 3, 4, 5 and 6 ($150 per hour projects) $164,250
Total for Project 2 (lump sum RLAA) $130,500
2 Year Total $294,750
FY 18 (All 2018 Project and 1/2 Ongoing 2019 Projects) $127,500
FY 19 (Balance 2019 Projects) $167,250
2