6th Amendment 03/21/20186
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Clerk of the Circuit Court & Comptroller = Monroe County, Florida
DATE: April 9, 2018
TO: Rick Griffin, Building Official
Building Department
ATTN: Michelle Yzenas, Executive Assistant
Building Department
FROM: Pamela Hancock, D.C.
SUBJECT: March 21" BOCC Meeting
Attached is an electronic copy of Item K2, Amendment No. 6 with MT Causley, Private
Provider of Building, Flood, Planning, and Environmental contract employees increasing their
total maximum annual contract amount to $1,500,000.00 and adding an hourly rate for Unsafe
Structure, Code Compliance Inspector, for your handling.
Should you have any questions, please feel free to contact me at extension 3130.
cc: County Attorney
Finance
File
KEY WEST
5010 Whitehead Street
Key West, Florida 33040
305 - 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 -289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305- 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 - 852 -7145
AMENDMENT No. 6
TO CONTRACT FOR PROFESSIONAL SUPPORT SERVICES FOR PLAN
REVIEW, INSPECTION SERVICES AND PLANNING /ZONING
DEVELOPMENT REVIEW
This Amendment No. 6 to Contract for Professional Services (Amendment) is entered
into this 21 day of March, 2018 between Monroe County, Florida (County) and M. T.
Causley, Inc. (Consultant).
WITNESSETH:
WHEREAS, the parties entered into a Contract for Professional Support Services for
Plan Review, Inspection Services and Planning/Zoning Development Review (Contract) on
March 19,2014; and
WHEREAS, the parties executed Amendment No. 1 to the existing Contract for
Professional Services for Plan Review, Inspection Services and Planning /Zoning
Development Review on August 20, 2014; and
WHEREAS, the parties executed Amendment No. 2 to the existing Contract for
Professional Services for Plan Review, Inspection Services and Planning/Zoning
Development Review on February 18, 2015; and
WHEREAS, the parties executed Amendment No. 3 to the existing Contract for
Professional Support Services for Plan Review, Inspection Services and P1aru;ing /zoning
Development Review on March 18, 2015; and
WHEREAS, the parties executed Amendment No.4 to the existing Contract for
Professional Support Services for Plan Review, Inspection Services and Planning /Zoning
Development Review on February 10, 2016; and
WHEREAS, the parties executed Amendment No.5 to the existing Contract for
Professional Support services for Plan Review, Inspection Service and Planning /Zoning
Development Review on November 14, 2017; and
NOW THEREFORE, the parties agree as follows:
1. That the renewal of the contract be extended for additional MT Causley service periods
as stated in Amendment No. 4 until September 30, 2020. Said extension period places
this contract on the County fiscal budget calendar.
2. Scope of Service pursuant to Section II is amended to include Code Compliance
Inspector and shall perform and carry out certain duties as described in the
detailed scope of services "Exhibit A" which is attached hereto.
3. The Professional Support Service for Monroe County "Exhibit B" will be
modified to add a Code Compliance Inspector for unsafe structures and the hourly
rate which is attached hereto.
4. The Contract is modified in Section III Compensation at the final sentence of said
section to state: "Total Contract shall not exceed 1.5 million (one point five
million dollars) per fiscal year."
5. All other provisions are to remain the same, except for those included in
Amendment No. 1, Amendment No. 2, Amendment No. 3, Amendment No. 4,
and Amendment No. 5 to the Contract.
M.T. CAUSLEY, INC. MONROE COUNTY BOARD OF
.-.--.-..COUNTY COMMMSIONERS
Witness MqNFKOE COUNTY ATTORNEY
E® AS FORM:
STATE OF FLORIDA
COUNTY OF MONROE _ STIEV64 •E . IWII.?. AMS
/1SSISTANT U! TTORNEY
On this � day of March, 2018 before me appeared 9 - -' �
M.T. Causley, Inc., the person whose name is subscribed above, and who produced
&IOW /,/ as identification, or is personally known to me, and
,aeknowWge that he is the person who executed the above Contract for the purposes therein
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My commissio * W% _EXPIRES. August 2l, 2020
Witness MqNFKOE COUNTY ATTORNEY
E® AS FORM:
STATE OF FLORIDA
COUNTY OF MONROE _ STIEV64 •E . IWII.?. AMS
/1SSISTANT U! TTORNEY
On this � day of March, 2018 before me appeared 9 - -' �
M.T. Causley, Inc., the person whose name is subscribed above, and who produced
&IOW /,/ as identification, or is personally known to me, and
,aeknowWge that he is the person who executed the above Contract for the purposes therein
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EXHIBIT "A" SCOPE OF SERVICES
A. BUILDING DEPARTMENT PLAN REVIEW AND INSPECTIONS
(BUILDING/ELECTRIC/PLUMBING/ MECHANICAL):
Consultant shall conduct building, plumbing, mechanical, electrical and flood inspections,
and plan review, as requested by County. Permit intake and issuance service may also be
provided and requested. Work will include inspections and plan review for single family and
multi - family residential, commercial office and/or industrial projects for compliance with the
latest Florida Building Code in effect. Plan review must be conducted pursuant to protocols
established by the Building Official at locations within the jurisdiction of the County that
provide access to the relevant permit files and plans, i.e. Upper Keys (Key Largo area); Middle
Keys (Marathon area) and Lower Keys (Stock Island area). Consultant must be available to
provide services to the County by employees available during County's business hours.
Consultant should provide employees who are available to work up to 40 hours per work week.
Some evening or weekend hours may be necessary, depending on workload. Consultant's
employees should be very detail oriented, have good reasoning skills, work with checklists to
complete reviews and be able to work independently with minimum supervision.
B. PLANNING & ENVIRONMENTAL RESOURCES PLAN REVIEW
Zoning plan. review shall be provided by Consultant to the Planning and Environmental
Resources Department. Biological review may be provided and subcontracted. Work
will include review of site plans for residential commercial, office, or industrial development,
sign and fence permits for compliance with the County's land use standards contained in the
Land Development Code, as well as application and site plan review for compliance and review
of development applications (i.e. Conditional uses, variances, land use, etc.) Plan review
must be conducted to the relevant County office to ensure access to permit files, plans, maps and
human resources when needed. Consultant must be available to provide services to the County
by employees available during County's business hours. Consultant should provide employees
who are available to work up to 40 hours per work week. Some evening or weekend hours may
be necessary, depending on workload. Consultant's employees should be very detail oriented,
have good reasoning skills, work with checklists to complete reviews and be able to work
independently with minimum supervision.
C. FIRE PREVENTION PLAN REVIEW AND INSPECTIONS
Consultant's employees must be qualified with the following:
1. Florida State Certified Fire Protection Engineer specializing in sprinkler systems and
fire alarm systems, but qualified to review all aspects of structure and architectural design.
2. Florida State Certified Fire Safety Inspector I or II.
D. CODE COMPLIANCE INSPECTOR
1. Code Compliance Inspector inspects property and documents conditions. The Code
Compliance Inspector will assist with unsafe structures.
E. GENERAL PROVISIONS
1. The Consultant's services will be performed on behalf of and solely for the benefit and
exclusive use of County for the limited purposes set forth in this Agreement. County
acknowledges that the Consultant's services require decisions, which are based upon laws and
jurisdiction, as well as best Professional standards and judgment.
2. In the performance or furnishing of professional services hereunder, the Consultant, and
those it is responsible for, shall exercise the degree of skill and care customarily accepted
as prudent professional practices and procedures by members of the same profession
currently practicing under similar conditions in the same locality ( "Standard of Care ").
Consistent with this Standard of Care, the services shall conform to applicable laws; codes,
ordinances and regulations of any governmental agency having jurisdiction over the project,
at the time services are rendered. The Consultant shall perform its services within the response
times provided herein and as expeditiously as is consistent with the Standard of Care and with
the orderly progress of the Work.
3. The Consultant shall not be required to sign any documents, no matter by who requested,
that would result in the Consultant having to certify, guaranty or warrant the existence of
conditions whose existence the Consultant cannot ascertain. Any certification provided by the
Consultant shall be so provided based on the Consultant's knowledge, information and
belief subject to the preceding sentence, and shall be given in the Consultant's professional
opinion consistent with the Standard of Care.
4. Nothing contained in this Agreement is intended to create a contractual relationship with,
or a cause of action in favor of, a third party against either the County or the Consultant.
The Consultant's services under this Agreement are being performed solely for the benefit of the
County and it is the intent of the parties that no person or other entity shall have any claim
against the County or the Consultant because of this Agreement. In addition, nothing herein shall
be construed as creating a contractual relationship between the County and any employee or
representative of the Consultant.
5. The Consultant will be responsible for coordination of its work with County officials.
6. The Consultant at the conclusion of its review of each building permit, shall state in writing
on forms provided by the County whether the plans reviewed or the construction inspection
passed or failed. The Consultant will specify the legal reasons for a failed review or inspection,
and the necessary remedial actions.
7. The Consultant shall provide to the County clear, specific, and definite written final
recommendations and observations that support the Consultant's recommendations and
conclusions regarding each building inspection and plan review.
2
8. 'Field inspections must be completed within response time of twenty -four hours of request,
the same or next business day, depending on when the call for inspection is received by the
County excluding weekends and County Holidays.
9. The Consultant guarantees that no work shall be performed on private sites within the County
other than assigned by the County, whether or not there is any remuneration to
Consultant or Consultant's employees, whether employed by Consultant or acting as
individuals, during the entire term of this agreement. In addition, the Consultant shall
not have any direct or indirect relationships, business or otherwise, with any entity
having an interest in any project(s) being reviewed or inspected on behalf of the County. It
shall be the responsibility of the Consultant to inform the County and refrain from performing
services on such jobs. (See Contract for exceptions in Paragraph XVIII. }
10. The Consultant shall not perform work of any kind or description within unincorporated
Monroe County for any party other than the County during the term of this Agreement
whether related or unrelated to the types of services covered by or contemplated under this
agreement or in any other location which could create a conflict of interest.
11. All services shall be compensated at the hourly rates established in accordance with the
attached schedule, EXHIBIT B.
12. Tasks will be assigned by task number and given to the Consultant and to Consultant's
employee on site. If Consultant directs its staff member to proceed with the task, Consultant
shall communicate that decision to the relevant County staff.
F. DESCRIPTION OF SERVICES
1. Building, Permitting and Inspection Department Services (under supervision of the Building
Official)
a) The Consultant is to perform building, plumbing, mechanical and electrical inspections and
plan review. Work to include inspections and plan review for single and multi - family
residential, commercial, office or industrial projects for compliance with the technical codes
applicable to the project.
b) Plan review must be conducted at the relevant County offices in Key Largo, Marathon and/or
Stock Island to ensure access to permit files and plans.
c) The County Building Official will oversee the duties performed by the consultant's
staff as required by F.S. 468. The Consultant's staff must be available to work up to 40 hours
per week as well as some evening and weekend hours depending on the workload.
2. Planning & Environmental Resources Department (under supervision of the Senior Director,
Planning and Environmental Resources)
3
a) The Consultant is. to review site plans for 'residential, commercial, office, or
industrial development, sign and fence permits for compliance with County land use standards
contained in the Land Development Code, as well as application and site plan review for
compliance with the Land Development Code.
b) Plan review must be conducted at the relevant County offices in Key Largo, Marathon and/or
Stock Island to ensure access to permit files, plans, maps and human resources when needed.
c) County staff will advise and direct Consultant's staff concerning work approved under the
task order. The Consultant's staff must be available to work between up to 40 hours per week as
well as some evening and weekend hours .depending on the workload.
3. Fire Prevention Services (under supervision of the Fire Marshal)
a) The Consultant is to perform fire prevention inspections and plan review. Work to include
inspections and plan review for single and multi - family residential, commercial, office or
industrial projects for compliance with the 2010 Florida Fire Prevention Code (and related
successors) and other codes as adopted by the State of Florida (by F.S. 633 and F.A.C. 69 -A).
b) Plan review must be conducted at the relevant County offices to ensure access to permit files
and plans.
c) Consultant's staff must be available to work between up to 40 hours per week as well as
some evening and weekend hours depending on the workload.
d) Inspectors and plan reviewers must be Florida State Certified Fire Protection
Engineers specializing in sprinkler systems and fire alarm systems, and qualified to review all
aspects of structure and architectural design. In addition, Consultant's employees are
required to be Florida State Certified Fire Safety Inspector I or II.
4. Code Compliance Inspector (under supervision of the Director of Code)
a) Assist with unsafe structures.
G. SPECIAL CONDITIONS
1. The County reserves the right to ensure that all persons supplied under this contract
meet the requirements listed below. If at any time they do not meet these requirements the
successful firm shall immediately pull the assigned person and/or persons off the job at no cost to
the County.
2. Temporary support personnel must be neat and clean experienced workers and drug free.
Temporary support personnel shall be mentally, emotionally, and physically competent to
perform the services required
4
3. Temporary support personnel must provide their own transportation to and from the job site
and they are responsible for their own parking.
4. The Consultant must assume the employer /employee relationship. The County shall not be
liable for any workers' compensation or Title VII of the Civil Rights Act claim that may arise
from the temporary assignment.
5. National Crime Information Center backgrounds and police checks may be done on
temporary support personnel by the County at any time during the contract period.
6. Persons employed by the Consultant in the performance of services pursuant to this contract
shall not be considered employees of the County, shall be independent thereof and shall have no
claim against the County as to pension, worker's compensation, unemployment compensation,
insurance, salary, wages or other employee rights or privileges granted by operation of law or by
the County to its officers and employees.
7. The Consultant agrees to reimburse the County for any improper charges, which
can be documented as a result of the Consultant's employee(s) making unauthorized
long distance telephone calls or other inappropriate use of County property while working at
or on behalf of the County.
8. Professional behavior and conduct will be demonstrated by Consultant's employees at all
times while performing work assignments under this contract. All employees provided by
Consultant shall be required to dress in professional, conservative business -like attire, suitable
for public exposure. No jeans, T- shirts, or athletic shoes will be allowed, unless approved by the
County Department to which the temporary personnel are assigned. Consultant must provide its
employees with suitable safety attire including puncture proof footwear for work assignments
conducted in the field. In addition, Consultant must provide its employees with all necessary
equipment and tools to perform tasks assigned under this agreement. Failure to be adequately
prepared for work assignments may result in rejection of the Consultant's employees at no cost
to County. Identification cards provided by the County and the Consultant must be carried by
Consultant's employees at all times during the performance of any duties under this agreement.
5
EXHIBIT "B"
M.T. CAUSLEY
I INC.
BUILDING & GOVERNMENT
DEPARTMENT SERVICES
Professional Support. Services
for Monroe County
March 21, 2018
Page I of 3
STANDARD
BEYOND '
R
V' I,
" HOURLY - R-A
A!NDS AT't,'J,
Inspectors- Building, Mechanical, Electrical,
$65.00
$97.50per hour
and Plumbing
4/hr minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Plans Examiner- Building, Mechanical,
$70.00 per hour
$105. per hour .
Electrical, and Plumbing
4/hr minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Building Official
$72.50 per hour
$108.75 per hour
4/hr minimum. in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Fire Plans Examiffiers
$70.00 per hour
$105.00 per hour
4/hr minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Page I of 3
Monroe County July 17, 2014
Fire Inspectors
$65.00 per hour
$97.50 per hour
4/hr minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Customer Service/ Permit Clerks
$38 per hour
57.00 per hour
4/hr minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Architects and Engineer Services
$135 per hour
$270 per hour
Mechanical, Electrical, Plumbing and
4/hr minimum in Upper
2/hr minimum in the
Structural
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Biologist
$65.00 per hour 4/hr
$97.50 per hour
(when available)
minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Planner
$192.50 per hour 4/hr
$288.67 per hour
(when available)
minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
In- House Planner
$95.00 per hour 4 /hr
$142.50 per hour 2/hr
(when available)
minimum in Upper
minimum in the upper
Monroe County and 8/hr
Monroe County and
minimum in the middle
4/hr minimum in the
and lower Monroe County
middle and lower
Monroe Count
Zoning Technician
$192.50 per hour 4/hr
$288.75 per hour
(when available)
minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
upper Monroe County
minimum in the middle
and 4/hr minimum in
and lower Monroe
the middle and lower
County
Monroe County
Code Compliance Inspector
$70.00 per hour 4/hr
$105.00 per hour
minimum in Upper
2/hr minimum in the
Monroe County and 8/hr
u22er Monroe County
Page 2of3
Monroe County July 17, 2014
minimum in the middle and 4/hr minimum in
and lower Monroe County the middle and lower
Monroe County
Services requested for US Federal Recognized Holidays and Sundays will be provided at 2
times the standard hourly rate with 2 /hr minimum in the upper Monroe County and 4/hr
minimum in the middle and Monroe County.
Page 3 of 3