Item F36BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 17, 2015 Department: Extension Services
Bulk Item: Yes X No
Staff Contact /Phone #: Alicia Betancourt / 453-8747
AGENDA ITEM WORDING: Approval to hire a Community Resource Development (CRD) Agent
to report directly to the Extension Director.
ITEM BACKGROUND: This position came out of discussions with Extension Advisory Committees
and County administration. It will focus on small business development including: retention and
expansion of existing businesses, attraction of new businesses, entrepreneurship development, and
public grants and projects. Justification includes: lack of existing county economic development office,
high business turnover rate (greater than 20%), and an ability to increase the business tax base.
As with all University of Florida/IFAS/Monroe County Extension Agents, this position would adhere to
the University of Florida (UF) / Monroe County Memorandum of Understanding (MOU) that outlines
the support Monroe County provides which includes a portion of each agent's salary (30-40%), office -
operating expenses including office space, county vehicle use, and limited travel.
PREVIOUS RELEVANT BOCC ACTION: The existing contractual agreement between the BOCC
and the OF was executed in November 2006 and effective October 1, 2006, with an expiration date of
September 30, 2011. On July 20, 2011, the BOCC approved an amendment to extend the expiration
date of the contractual agreement to September 30, 2016.
CONTRACT/AGREEMENT CHANGES: Budgeting for this position in the 2016 county portion of
the MOU has been addressed with County Administration and OMB; however the Extension budget for
2017 would be potentially increased by approximately $23,000 - $30,000 per year.
STAFF COMMENDATIONS: Approval of a new University of Florida full-time equivalent (UF-
FTE) state employee.
TOTAL COST: $ To Be Determined INDIRECT COST:BUDGETED: f
DIFFERENTIAL OF LOCAL PREFERENCE:
III 1�+� i�
1 1 1 Approx.111 1111 1 1 1' Revenue
VENUE PRODUCING: Yes No X
APPROVED Y: County Attorney
Included X
11 a
Revised 6/15
AMOUNT1 " - Year
r
OMB/Purchasing'Risk Management
AGENDA ITEM #_�
skills, familiarity working in political settings, and experience in creating a vision and
getting buy -in from others. Other qualities/skills include evidence of good collaborations
and partnerships with community agencies and groups. Knowledge of, or experience
with, small business administration agencies and local Chambers of Commerce is
desirable. The agent will assume other responsibilities as assigned by the County and
District Extension Directors.
Candidates must have the ability to design, teach, and conduct community -based
educational programs, manage volunteer systems, and apply experiential education and
community development methods. He/she must possess qualities of resourcefulness,
flexibility, creativity, enthusiasm and innovativeness; have excellent verbal and written
communication skills; be able to work independently with minimal supervision; work
program management functions. Experience working in multicultural settings and
coursework/training on multicultural topics are desirable. The agent must have ability to
work effectively with a diverse audience including minority, community leaders, media
and the general public. The ability to work with community organizations, agencies and
their leaders to develop collaborative programming is necessary. The agent must be
willing to work hi -regular hours and weekends with occasional to frequent overnight
travel.
This position requires successful completion of a background check and a physical
examination, including passing a substance screening. The successful candidate must
have personal vehicle, and be able to obtain and maintain a Florida Driver's License.
Extension programming is a cooperative undertaking between the counties and the
Institute of Food and Agricultural Sciences (IFAS) at the University of Florida. As such,
both partners are involved in the supervision of the office and both contribute to the
salary and support resources. The successful candidate will follow all University of
Florida and Counties' policies and procedures and will report to the County Extension
Director and the Director of the UFAFAS/South Florida Extension District. The
successful candidate will be a faculty member of the University of Florida Institute of
Food and Agricultural Sciences. The office location for this position will be in Key
West.
Exhibit "A" - PROPOSED 2015 Payroll Budget
Anticipated Payroll Due From ,County for FY 2015
Krueger, Shelly 27,578.87
Gabel,Kim 35,322.28
Bradigan-Betancourt,Alicia 28,333.38
Total payroll: $ 91,234.53 OK
TOTAL
Total Projected Due 91.234.53
r,~pr� . vy...cna aavnsara r.w
st Quarter January 15 2015 22,808.63
nd Quarter April 15 2015 22,808.63
rd Quarter July 15 2015 22,808.63
th Quarter October 15 2015 22,808.63
Total:I _ 9 3 .53
Quarterly invoices will be based on actual expenses incurred
during the quarter.
Please remit invoices to:
OF/IFAS Monroe County Extension Services
1100 Simonton Street, Ste #2-260
Key West, FL 33040
I
Monroe County Grant
Payroll Dedapa
Payroll Projection 1010112014 - 9/3 M15
16863399
State
County
Total
3% Margin
Krueger, Shelly
Percentage
60.000%
40.000%
100.00%
Salary
31,800.00
21,200.00
$53,000.00
Faculty Pool Rate:
Pooled Fringe
8,363.40
5,575.60
13,939.00
26.30%
Grand Totals
40,163.40
26,775.60
$66,939.00
Krueger, Shelly
Em
Annual:
$53,000,00
26,775.60
27,578.67
Position 0001-5740
96546560
State
County
Total
Margin
Gabel,Klm
Percentage
60.000%
40.000%
100.00%
Salary
40.728.61
27,152.40
$67,881.01
Faculty Pool Rate:
Pooled Fringe
10,711.62
7,141.07
17,852.71
20.30%
Grand Totals
51,440.23
34,293.48
85,733.72
Gabel,Kim
Annual:
$ 7,88 .01
34.293.48
35,322.28
Position 0001-3983
48977876
State
County
Total
3% Margin
Bradlgan-Betancourt,Allcla
Percentage
70,000%
30.000%
100.000/0
Salary
50,820.00
21,780.00
$72,600.00
Faculty Pool Rate:
Pooled Fringe
13,365.66
5,728.14
19,093.80
26.30%
Grand Totals
64,185.66
27,508.14
91,693.80
Bradigan-Betancourt,Alicia
Annual:
$72,600.00
27,508.14
28,333.38
Position 0001-4649
Monroe Total Salary:
$
88,577.22
$ 91,234.53
UF IFAS Extens ion
UNTVERSITY of FLORIDA
UF/EFAS/Monroe County Extension Services
1100 Simonton Street, Suite 2-260
Key West, FL 33040
Phone: (305) 2924501
Fax: (305) 2924415
E-mail: too .ifas.ufl.edu
Websitc - hgff.//monroe.ifas.ufl.edu
DATE: 10/26/2015
BOARD OF COUNTY COMMISSIONERS
Mayor Danny Kolhage, District I
Mayor Pro Tem Heather Carruthers, District 3
George Neugent, District 2
David Rice, District 4
Sylvia Murphy, District 5
Administrator, Mayor and Commissioners,
For the first time in many years UF is offering to support a new position for Monroe County
Extension as a result of several years of work by myself, Debbie Frederick and Dr. Joe Schaefer (our
UF district director). This position description came out of discussions with our advisory committees
and county staff. It will be a community resource position focused on small business development
including; retention & expansion of existing business, attraction of new business, entrepreneurship
development, and public grants and projects. Justification for this position includes; lack of existing
county economic development office, high business turnover rate (greater than 20%) and an ability to
increase business tax base. What you might see programmatically from this position are workshops
such as; business plan development, marketing, SBA loan applications, business financial planning
and business diversification. Our county staff has been charged in past years with coordinating SBA
VA 1W gwilm go W
TICITUESN'
portion of each agent's salary (30-40%), office operating expenses including office space, vehicle use
and limited travel. Budgeting for this position in the 2016 county portion has been addressed with
administration and OMB however the Extension budget for 2017 would be potentially increased by
approximately $23,000- 30,000 per year. In simple terms the county gets one expert working in our
community for a fraction of the cost and minimal responsibility.
I hope that you will support this position which will be requested on the November BOCC
agenda. I value your business experience and hope that you will contact me with any suggestions;
questions or concerns about moving fbrward with this type of position please call me or stop by my
office to chat, 305-797-1086.
Thank you for your time, sincerely UF IFAS Monroe County Extension
Director Alicia BetancourL
OF and Monroe County Extension is an Equal Employment Opportunity Affirmative Action Employer authorized to provide research, educational
information and other services only to individuals and institutions that function with non-discrimination with respect to race, color, religion,
gender, disability, sex, sexual orientation, marital status, national origin, political opinions or affiliations,
THIS AGREEMENT entered into on October 1, 2006 - between MONROE COUNTY
political subdon of the State of Florida and the UNIVERSITY OF FLORIDA, Board of Trustees.
EVREFRwiffu
WHEREAS, under the laws ofthe State of Floridaf Title XLVIII, Chapter 1004, Scctioti 10,04.37)
and the Smitli-Lever Act of May 8, 1914 (Chapter 38 Statute 372), the University of Florida is charged with
C
the dissemination of inforrriation on agricullture, family life, horticulture, natural resources and youth
development through its Cooperative Extension Service to the public in the State of Florida,i and
WHEREAS, this function is performed through the Extension Scrvice-United States Department or
Agriculture and a State staff of Extension Specialists and resident Extension workers in the Staw, and
WHEREAS, the University or Florida, Institute of Food and Agricultural Sciences, Cooperative
Extension Service is responsible for planning and iinplementing educational programs for businesses,
families, homeowners, and young people within Monroe County.
WHEREAS, said programs will be developed in Monroe County by County Extension Faculty
employed by the University of Florida working directly with local advisory committees to assure the
programs are effective and beneficial to Monroe County; and
WHEREAS, the County Extension Faculty will utilize appropriate Extension personnel from the
University of Florida and educational methods including the program development process, arcasubjcct
matter information and other materials or methods as deemed necessary by County Extension Faculty in
various program areas to conduct the aforesaid education programs.
NOW, THEREFOR-E, in consideration of the mutual covenants and provisions contained herein,
the parti es hcreto agree as fo I lows -1
0"401,41
the Institute of Food and Agricultural Sciences, Extension Service (hereinafter referred to as
"UNIVERSITY") and the Board of County Commissioners (hereinafter referred to as "COUNTY"). The
purpose of this AGREEMENT is to specify the terms under which the UNIVERSITY will provide
personnel, educational, technical, and research information to the COUNTY.
This AGRE EMEN`F states the desire of the UNIVERSITY and COUNTY to work cooperatively to
enhance the well being of the citizens of Monroe County, each carrying out their agreed upon
responsibilities. The Extension Service's mission is to focus on contemporary issues and the needs of the
people. It employs an interactive educational pmccss involving the people in issue identification, priority
setting, program delivery and impact assessment, The UNIVERSITY and COUNTY will work together at
all times to mutually assist the other to benefit Monroe County residents.
The Florida Extension Service was established as an integral part of the Institute of Food and
Agricultural Sciences (IFAS), University of Florida, for the public purpose of "extending" research -based
educational information from the University to the people of the State of Florida on subjects relating to
agriculture, aquaculture, family and consumer sciences, 4-H youth development, envirom-nental
horticulture, natural resources, Sea Grant, energy and other programs as deemed necessary. The Florida
WMEMUM
Mmo7z", vw�;m ninwro MMMMM'T
the University of Florida, IFAS, Extension Service, in partnership willi the Florida Counties Boards of
County Commissioners.
This collaborative arrangement between State Extension Services and County Govcrnmenis cxisl
throughout the United States. However dic dctaib� Offlic
assure Iliat local needs are properly addressed, Each Memorandum of Understatidin,, is it resource that
explains these details for both elected and appointed officials of the Stale Extension Service and the
respective Board ofCounty Commissioners,
To assure that educational progranis meet the needs of local clientele, and comply will] Tillu
XLVIII, Chapter 1004, SecLioij 1004.37 ofthe Florida Statutes, it is essenlial that the LJNIVERSITY and
COUNTY identif� respective responsibilities.
ARTICLE 11
GOALS AND OBJECTIVES
I Implement and evaluate public education plans that target businesses, homeowners, residents, youth,
commercial industry associations, pest control applicators, agency personnel and community groups.
2. Increase knowledge oraudiences so they will be empowered to solve problerns and implement
practices based on the best scientific information available.
ARTICLE III
TERMINATION OR ADJUSTMENT OF POSIT[Qb!J.U,_* SE1VIC
W-1 M101
I M WIM419 -
1. Responsibties of UNWERSITY,
A. With respect to County Extension Faculty (County Extension Faculty with joint statc-county, state
or county courtesy appointments, hereinafter refmcd to is "Extension Faculty", UNIVERSITY
shall:
I . Establish minimum employment requirements and qualifications for E_xtension Faculty,
Recruit, interview and screen candidates for employment as Extension Faculty.
3. Recommend to the COUNTY quali Fled applicants for appointment to vacant or new Extension
Faculty positions in accordance with the provisions of Title XLVIII, Chapter 1004, Section
1004.37, Florida Statutes.
4. Jointly with the COUNTY, establish the total amount or the starting base salaries of Extension
Faculty and the respective proportionate share of salaries and fringe benefits. Typically (lie
UNIVERSITY pays 60 percent and the COUNTY pays 40 percent of the salary of each
County Extension Faculty with a joint state county appointment.
5. Pay UNIVERSITY's proportionate share of the salaries and fringe benefits of Extension
Faculty with joint or state appointments as specifically set out in Article V and Exhibit A.
6. The UNIVERSITY will detennine the total dolkir amount of cost of living, merit, and rank
promotion salary increases and submit the figure to the COUNTY annually through Exhibit A
as per Article V.
B. With respect to management and administration, Extension shall-,
I . Through the County Extension Director, prepare and submit an annual budget request to the
Board of County Con-unissioners for the County's share of funds for salaries, operating
expenses, equipment, and other program support for Extension work in the county,
t I I
1 Provide in-service training fbi- Extension Faculty and to provide 111nds for oflicial tFaVC1 to AlCh
training and other Extension out -of -county program development inectingm
3. Provide a sta rf of state Extension Specialists to train Extension Faculty ni Current leclinolog)
and to aqsisl FxIcniion Faculty in the conduct oreducinional programs ill thesearcas.
4. Provide Extension Faculty with official Extension stationery. ciivclopes. edUCational initerials,
including acccs� to the IFAS computer network and software, and postage to tile extent tile
Extension budget will allow.
5, Develop and administer a personnel management plan [or County Extension Faculty that will
provide for an annual review ofeach County Extension Agent's performance, InClUdint, the
County Extension Director, whose performance will bejointly evaluated by tile District
Extension Director and the Nlonroc County Administrator or designee,
6, Provide general idministrative and supervisory leadership for I.I-xtcnsioii program% zand
personnel, in compliance with state and federal A ffirmative Action and Lqual Employment
Opportunity requirements.
7. Develop and maintain a "grass -roots" County Advisory Committee systern to ensure that
Extension programs are based oil tile needs and priorities of the people in Monroe County.
Fl. Responsibilities of COUNTY.
A, With respect to broad program authorization, all Extension programs within the COUNTY are
subject to COUNTY authorization and approval. Substantive prograin changes (additions,
deletions, ctc.) arc subject to COUNTY approval prior to implementation, and the COUNTY may
eliminate or othenvise alter any program as the COUNTY deems appropriate,
13,With respect to Extension Faculty, the COUNTY shall:
I Participate in the employment of Extension Faculty in accordance with the provisions of Till
XLVIll, Chapter 1004, Section 1004.37, Florida Statutes.
2o lIny the County's proportionate share of the salaries and fringe bcncFit5 of the Extension Facul
as specifically set out in Article V and Exhibit A.
C. With respect to management and administration, the COUNTY shall:
I . Review and consider the annual departmental budget requests from UNIVERSITY and take
action thereon as the COUN`fW may deem appropriate.
Provide salaries and fringe benefits for County Courtesy Extension Faculty, clerical,
maintenance and other support personnel as tile COUNTY may deem appropnate for effecti
operation of the Extension office.
3. Provide off -ice space, support personnel, equipment, supplies, utilities, demonstration
materials, and funding and/or vehicles for official county travel (both in -county and out -of
county), and other operational needs for the County Extension office as the COUNTY may
deem appropriate.
Ill. General Provisions.
A. Management and Administration:
I , Extension Faculty shall follow Cowry policies relative to office hours and holidays.
2. All Extension Faculty appointments will be made cooperatively in accordance with]"ille
YLVIII, Chapter 1004, Section 1004.37, Florida Statutes,
3. UNIVERSITY and COUNTY will cooperate in coordinating Equal Employment Opportunity
plans for Extension in the county.
4. Tile parties' respective involvement in funding multi -county Extension Faculty appointments
will be negotiated on a casc-by�case basis.
5. The County Extension Director is responsible for operating this department under tlicjoint
direction of the County Administrator or designee and the University of Florida Extension
Service Dean ofExtcnsion or designee.
6. Extension Faculty are professional employees exempt from the provisions of the Fair Labor
Standards Act,
7. Extension Faculty with 11oint appointments will participate in UNIVERSITY insurance poes
including life, health, accident and other policies. County Courtesy Extension Faculty, as
county employees would be fully covered by the COUNTY insurance and retirement programs.
Page 3 of 10
ARTICLE V
.1-11-NDING ANT) PAYMENTS
COUNT"Yagrecs to pay the UNIVERSITY sums as indicated in Exhibit A towards salary expenses.
This total sum represents the COUNTY's chare of funding Extension employee's salary and fringe
benefits as outlined by Exhibit A, This salary expense contract Ls on a cost reimbursable basis.
7. Salaries outlined in Exhibit A will be modified and subinilitcd to the COUNTY annually by the
UNIVERSITY no later than October I of each year. However, whenever possible Exhibit A will be
submitted to the COUNTY earlier for inclusion and approval throujah the COUNTY annual budgetary
process. Exhibit A is an estimate of projected salary expenses for the year and shall not require a
separate written addendum to this agreement in order to implement annual changes in salaries and
related fringe bencrits. Actual expenses may vary during the year due to vacancies, mid -year
promotions, new hires or unexpected increases in fringe benefit costs.
Quarterly invoices submitted by the UNIVERSITY to the COUNTY should be sent directly to the
Monroe County Extension Office address on record at the UNIVERSITY, The address as of the da�e
of this AGREEMENT is:
Attn: County Extension Director
1100 Simonton Street, Suite 2-260
Key West, FL 33040
Phone: 305-292-4501
4. Quarterly payments shall be cost reimbursable and based on actual payroll expenses incur -red during
the quarter, Expected COUNTY payment disc dates will be no later than 30 days after the receipt of
UNIVERSITYinvoiccs. UNIVERSITY invoices will be issued according to the 'Anticipated
Payment Schedule' in Exhibit A Each invoice must be accompanied by a payroll joumell for the
period being reimbursed for each employee along with a statement of certification attesting to the
accuracy and authenticity of the payroll expenses.
The policies established by the UNIVERSITY in administering leave, including annual, sick, civil,
holiday, and military leave, and regarding payment of unused annual and sick leave upon separation,
shall apply. Payments of unused leave shall be shared based on the respective proportionate amount
of the faculty member's total salary by the MVERSITY and COUNTY. If necessary, a "Leave
Cash -Out Invoice" will be prepared in addition to normal quarterly invoices in order to reimburse thL.
UNIVERSITY for the COUNTY proportion of leave payments.
04911MUMUT —
This AGREEMENT shall be effective as of October 1, 2006 and shall continue through September
30, 2011, unless terminated earlier. At the time of expiration, this AGREEMENT must then be updated as
needed and re -signed by both parties. The AGREEMENT may be modified at any time by written mutual
consent of both parties. Monroe County's performance and obligation to pay under this multi -year
AGRr-.r-MFNT is contingent upon an annual appropriation by (lie BOCC.
The UNIVERSITY will keep adequate records andsupporting docunictitation applicablu to this
contractual matter. Said records and documentation will be retained by the UNIVERSITY loi a mininniu)
of live (5) years firom the date oftcri-nination ofthis AGREEMENT, The COUNTY and itsauthori7ed
agents shall have the right to audit, inspect and copy all such records and docurnentation as often as the
I T during UIC period 01 Lime expressed by tric precccling sentence shall also have the right lo obti�iii
a copy ol'and otfici-wise inspect any audit madc at the direction of (lie UNIVERSITY as concenis the
aforesaid records and documentation.
WW=1
WKWUNIM
The ItiNIVERSITY shall be solely liable for acts conducted by County Extension Ficulty With Joi
appointments since they are employed by the UNIVERSITY. The UNIVERSITY assumes any and all ris
of'personal injury and property damage attributable to the negligent acts or oinissions ofthe University of
Florida and the officers, employees, servants and agents thereof while acting within the scope of their
employment by the University. 'nie COUNTY assumes any and all risks of personal injury and properly
damage attributable to the negligent acts or omissions of COUNTY and the officers, employees, servants
and agents thereof while acting within the scope of their cmployment by the COUNTY. The
UNWERSITY, as a state agency, warrants and represents that it is self -funded for liability insurance, both
ublic and riirL th 'd rrotection b
0 10 1 1 11 d 4
ARTICLI-AX
CONX &CTT W, 10*111LBLENM
UNIVERSITY shall maintain all books, records, and documents directly pertinent to perfor-manc.i.
under this AGREEMENT in �aqqi
applied. Each party to this AGREEMENT or their authorized representatives shall have reasonab4i,
and timely access to such records of mch other party to this AGREEMENT for public records
purposes during the term of the AGREEMENT and for five years following the termination of this
AGREEMENT. If an auditor employed by the County or Clerk of the Court determines that monies
paid to the UNIVERSITY pursuant to this AGREEMENT were spent for purposes not authorized by
this AGREEMENT, the UNIVERSITY shall repay the monies togctlicr with interest calculated
pursuant to Section 55.03, Florida Statutes, running from the date the nionics were paid to the
UNIVERSITY.
2. Goveming Law, Venue, Interpretation, Costs, and Fees. This AGREEMENT shall be govcmcd by
and construed in accordance with the laws of the State of Florida applicable it) contracts made and to
be performed entirely in the State.
OT-MMMIE,
Bindni,i Effect, The terms, covenants, conditions, and provisions of' this AGREEMENT iliall bind
and inure to [lie benefit of the COUNTY and UNIVERSITY and their respeclivc Icgal
represcrititives. successors, and lssiuw�.
Nondiscrimitim.3tiou. COUN'ry and UNIVERSITY agree that there will be no discrimination against
any per3on, and it is expressly understood that upon a determination by a court ofconipetent
jurisdiction that discrimination has occurred, this AGRI 'I'M E'NT automatically terminates without
any further action on the part of any party, effective the date ofthe court order. COUNTYand
UNIVERSITY agree to comply with all Federal and Florida Statutes, and all local ordinances,as
applicable, relating to nondiscrimination. These triLlude but are not limited to: 1)'rille VI ofthc
Civi] RLT,hts Act or 1964 (PL 88-352) which prohibits discrimination Oil the basis of race, color or
national origm,� 2) Title IX of the Education Ainendittent or 1972, as amended (20 USC ss. 168 1 -
16S3, and 1685-1686), which prohibits discrimination oil the basis of sex, 3) Section 504 ofthe
Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination oil the hasis
or handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which
prohibits discrimination On the basis of5),rlic Drug Abuse Office and Treatment Act of 1972
(I'L 92255), as amendcd, relating to nondiscrimination on the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of
1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or
alcoholism; 7)Tlic Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss, 690dd-3 and
290cc-3 )), as amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title
01
or the subject matter of, this AGREEMENT.
Covenant of No Interest. COUNTY and UNIVERSITY covenant that neither presently has any
interest, and shall not acquire any interest, which would conflict in any manner or degree with its
performance under this AGREEMENT, and that only interest of each is to perform and receive
benefits as recited in this AGREEMENT.
6. Code of Ethics. COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards or conduct for public officers and employees as delineated in
Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance or gifts -
doing business with one's agency; unauthorized compensation; misuse of public position, conflictm�
employment or contractual relationship; and disclosure or use of certain information.
Solicitation/Payment, The COUNTY Lind UNIVFRSITY warrant that, in respect to itself, it has
neither employed nor retained any company or person, other than a bona fide employee working
solely flor it, to solicit or secure this AGREEMENT and that it has not paid or a ggeed to pay any
person, company, corporation, individual, or firm, other than a bona ride employee working solely for
it, any fice, commission, percentage, gift, or othcr consideration contingent upon or resulting From the
award or making of this AGREEMENT. For the breach or violation of the provision, the
UNIVERSITY agrees that the COUNTY shall have the right to terminate this AGREEMENT without
liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of
such fee, commission, percentage, gift, or consideration.
8. Public Access, The COUNTY and UNIVERSITY shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or Other materials in its possession or under its control
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and
UNIVERSITY in conjunction with this AGREEMENT; and the COUNTY shall have the right tw
unilaterally canccl this AGREEMENT upon violation of this provision by UNIVERSITY.
Iff-4m7
9Non-Waiver of Immunity. No(willistanding the provisions of'Section 768.28. Florida Statuics, the
participation of the COUNTY wid UNIVERSITY in this AGREEMENTand Lhe acquisition of'any
con-imercial liability insurance covera-c. self-insurance coverage, or local government liallilltv
inSUrance pool coveragc sha'I not bL; deenied a w-,iivcr or immunity to the extent of'liabi'ilY coverauL.
nor sliall any contract entered into bsv the COUNTY be rcquired to contain any prov . ision f6r %vaivei
10. Privileges and Immunities. All of the privileges and immunities from liabitity, exempti(r)JIS
laws, ordinances, and rules and pensions and relief-, disabihLy, workers' compensation, and otlicr
bcnefits which apply to the activity of" OffiCCIS, agCLItS, or employees of' my public agents or
0
employees ofthe COUNTY. when perli rinInig their respective I`U11Cti011S Urlder this AGREI'ME-NT
within the territorial limits of the COUNTv shall apply to the same degree and extent to the
perforniance of such functions and duties of'such officers, agents, volunteers, or einplovccs outside
the territorial limits of the COUNTY.
11. Legal Obligations and Responsibilities and Non-Delet, o on Lif' Consti tutional or Statutory Duties.
This AGREEMENT is not intended to, nor shall it be construed as, relieving any participating entity
from any obligation or responsibility imposed upon the entity by law except to the extent of actual
and timely perfon-nance thereof by any participating entity, in which case the perforniance may he
offered in satisfaction of the obligntion or responsibility. Further, this AGREEMENT is not intended
to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties or
the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law.
12. Non -Reliance by Non-Partics. No person or entity shall be entitled to rely upon the terrns, or any of
them, of this AGREEMENT to enforce or attempt to enforce any third -party claim or entitlement to
or benerit of any service or prograin contemplated hereunder, and the COUNTY and UMVERSITY
agree that neither the COUNTY nor [lie UNIVERSITY or any agent, officer, or employee of either
shall have the authority to inforrn, counsel, or otherwise indicate that any particular individual or
group of individuals, entity or entifics, have entitlements or benefits under this AGREEMENT
separate and apart, inficrior to, or superior to the community in general or I -or the pugicises
contemplated in this AGREEMENT.
13. Ao Personal Liability, No covenant or AGREEMENT contained herein shall be deemed to be a
covenant or AGREEMENT of any member, officer, agent or employee of COUNTY in his or tier
individual capacity, and no member, officer, agent or employee of COUNTY shall be liable
personally on this AGREEMENT or be subject to tiny personal liability or accountabty by reason of
the execution of (his AGREEMENT.
14. Execution in Counterparts. This AGREE'NIEINT may be executed in any number of counterparts,
each of which shall be regarded as an original, all or which taken together shall constitute one and the
sarne iDstrumcni and any of the parties hercto may execute this AGREEMENT by signing any such
counterpart,
15. Section Headings. Section headings have been inseried in this AGREEMENT as a matter of
convenience of reference only, and it is agreed that such section headings are nof a part of this -
AGREEMENT and will not be used in the interpretation of any provision of this AGREEMENT,
0-MIM
ARTICLE X
NOTICES
Any notice, request, demand, consent approval or other communication required or pennittcd
by this AGREEMENT shall be given or made in writing and shall be served (as elected by the part`
giving such notice) by one of the lbliowing methods: (i) hand delivery to the other party-, (ij) deKivery
by commercial overnight courier service; or (iii) inuiled by registered or certified mail (postage
prepaid), return receipt requested. For the purposes of'notice the addresses are -
To County:
M Ofl ROE CO#NT)" BOCC
County Administrator
1100 Simonton Street
Key West, F I 33040
and copied to
MONROE COUNTY ATTORNEY
P0 Box 1026
Key West, Fl, 33041-1026
and copied to
f&ONROE# # #W
500 Whitehead Street
Key West, FL 33040
To University .
JiNIVERSITY OF FLORIDA
Division of Sponsored Research
216 Grintcr Hall, 110 Box 115500
Gainesville, Fl- 32611-5500
and copied to
UNIVERSITY OF FLORIDA
[PAS Sponsored Programs
G022 McCarty 1-fafl-D, PO Box 110110
Gainesville, FL 32611 -0110
and copied to
UNIVERSrry OF FLORIDA
WAS District Extension Office
1062 McCarty Ball D, PO Box 110220
Gainesville, Ft. 32611-0220
This AGREEMENT shall be effective on October 1, 2006 N
a-- 0 A N1 - al- W14 I =-- -1
MOTAI N PXOJ WK91111M W&W .01
APPROVED ASTO FORM AND LEGALITY:
NfON'R)# COMITY AMRNEY
�ATTF-ST:
�ri
MONROE 00UNTY CLERK OF THE COURT
FORTur., UNIVERSITY:
6 =991, Is" 04-1111rul"
Irm, 41,
R111%
DATE
NOV 1 5 20
DATE
M )-.P
:z
....................
DATF/
Ll
CA)
t')
rb
r a7
15
C:j
EXHIBIT A
(Pace 1 or21
•- •
• = • 1 1 11• • 1 11
^rr D• • 46,692.76
Gabel,•1
.75
Coldicott,27,940.55
Total payroll costs: 1227067.36
Anticipated Payment Schedule*:
Period
Invoice Date**
Amoun
Amount
_ Quarter11
•
Quarter
April �0
•
_, _
0-
0 ,516.8
Quarter
October11
TotalDue From County:1.
•
* Quarterly invoices will be based on actual expenses incurred during; the quarter.
** Invoices must be mailed out by University using commercial overnight courier
(i.e. FedEx ( UPS) by no later than the dates indicated above.
state
County Total
Gregory,Doug
Percentage
60000%
40.000%
10000%
1010112006-913012007
Salary
53986.01
35,990.67
89,97668
FICA MedicarrJ7.65%
4,129.03
2,753.29
6,883 22
ORP Retirement/ 10.431%
5.630.74
3,763.33
9,384,57
Vicalth InsurancedFarrolyl$05911 04 (1012006.02/2007)
2.147.76
1,431.84
3,57960
Health InsuranteJFarriIy1S9451 20 (0312007.IC/2007)
3 307 92
2o205.28
5 513 20
Life/ 45%
24294
161.96
404 DD
Woeke,'s Comp- 98%jUnem Comp- 12°',
593.85
395.90
93974
Grand Totals
70,039,14
40M2 76
116,131.
Gragary,Doug
46,692,76
V
Stale
Cmnly total
Gabell Klm
Percentage
MOM%
40.000%
1 M 00%
1101011i606-913012007
Salary
33,403.52
22.269.01
55,672.53
FICA Medicare/7.65%
2,555.37
1.703.58
4,258,95
ORP Rellrement/10.43%
3,493.99
2,322.66
5,806 &1
Health InsurancetSinglet$4,153.92 (I012OOM212007)
1.038.48
69232
1,73080
Health nsurance/Single/$4,534.32 (012007-1)(12007)
1.567.01
1.05601
2,645.02
Lifed 45%
150.32
10021
250.53
Wcwkees Comp--981AIUnem Cornp- 12%
367.44
244,96
61240
Grand Totals
42.586.12
28.390,75
70976.87
Fj-�WLTIWP
Og ntytotal
Percentage
65.000%
35.000%
100.00%
Salary
40.99T 50
22.075,58
63,073,08
FICA MedllcareJ7 85%
3136 31
1,68818
482509
ORP RetlremenU 10 43%
4276,04
2,302.48
6157852
Health lnsuranceJS�nglej$4.1153 92 (101200"WO07)
1.125-02
605,78
1 730 60
Health Insurance/Singlat$4.534 32 (0312007-11IY2007�
1,710-26
925.76
2,645M
Life Insurancel,45%
184,49
99.34
28383
Worker's Comp-.980/IlUnern Comp- 12%
45097
24213
693.80
Grand Totals 5188959 77,940.55 79,830.15
Coldicott.Ydm
27,940.55
State
wcouniIy., total
ah`a'n, a nc Uft, percentage
70000%
30k00%
1 M 03516
101011206&913012007 Salary
33,850,95,
14,57,55
48.358.50
FICA Medicar&7.65%
2,58960
1,109.83
3,69943
ORP Retirement/10 43%
353065
1o511114
5,043.79
Health Insurancef5pousaf$5375.52 (10120054W2007)
1,567,86
671.94
2,23980
Health tnsueance/Spousul$5805.60 (0312007-11=007)
2370 62
11,015m
3,386M
Life Insurance/ 450/c,
152,33
65.28
217.61
Wor'kees Camp-.98%'Unem Comp-,12%
37236
15158
53194
Grand Totals 44,43437 19,043.30 63,47767
Brad] ga n,B9tancauMAJIciv
R
10,043,30
0-MEMM
AMENDMENT No.1 TO EXTENSION SERVICE
MEMORANDUM OF UNDERSTANDING
TEU AMENDMENT TO the Extension Service Memorandum of Understanding (MOU) is made and entered
into this 20th day of July, 2011, between the Board of County Commissioners of Monroe County and University
of Florida.
WHEREAS, the parties entered into a MOU on October 1, 2006, to establish, articulate and enhance the
collaborative relationship between the University of Florida, through the Institute of Food and Agricultural
Sciences, Extension Service (hereinafter referred to as "UNIVERSITY") and the Board of County Commissioners
(hereinafter referred to as "COUNTY").
WHEREAS, the MOU was established for a period of five years and will expire on September 30, 2011.
WHEREAS, the parties desire to extend the MOU for another five years; now therefore,
IN CONSIDERATION OF the mutual covenants contained herein, The Parties agree as follows:
1. The contract enteral into between the parties on October 1, 2006, shall be amended as follows:
Article I of the MOU titled "Purpose" shall be revised to read the following:
"The Florida Extension Service was established as an integral part of the Institute of Food and
Agricultural Sciences (IFASI University of Florida, for the public purpose of "extending" research -based
educational information from the University to the people of the State of Florida on subjects relating to
agriculture, aquacuhure, family and consumer sciences, 4-H youth development, environmental horticulture,
natural resources, Sea Grant, energy and other programs deemod necessary. The Florida Extension Service makes
the findings of research in these area available to the people of Florida through the University of Florida, WAS,
Extension Service, in partnership with the Florida Counties Boards of County Commissioners."
To assure that educational programs meet the needs of local clientele, and comply with Title XLVID,
Chapter 1004, Section 100437 of the Florida Statutes, it is essential that the University of Florida, and the Board
of County Commissioners identify respective responsibilities.
This Memorandum of Understanding (hereinafter referred to as "AGREENIENT) establishes the
respective responsibilities of the University of Florida, through the Institute of Food and Agricultural Sciences,
Extension Service (hereinafter referred to as "UNIVERSITY") and the Board of County Commissioners
(hereinafter referred to as "COUNTY'7. The purpose of this AGREWENT is to spexify the terms under which
the UNIVERSITY will provide personnel, educational, technical and research information to the COUNTY."
Article II of the MOU titled "Goals and Objectives" shall be revised to include:
"2. Distribute educational materials to the community.
3. Conduct equivalent outreach activities"
Article V of the MOU titled "Funding and Payments" shall be revised to include or update:
"3. The UNIVERSITY will not charge Facilities and Administrative costs to the COUNTY.
4. Quarterly payments shall be cost reimbursable and based on actual payroll expenses incurred
during the quarter. Expected COUNTY payment due dates will be not later than 30 days after the
receipt of UNIVERSSTY invoices. UNIVERSITY invoices will be issued in accordance to the
`Anticipated Payment Schedule' in Exhibit A. Each invoice must be accompanied by a cost
distribution report for the period being reimbursed for each employee along with a statement of
certification attesting to the accuracy and authenticity of the payrol I expenses.
6. The policies established by the UNVERSITY in administering leave, including annual, sick, civil,
holiday and military leave, and regarding payment of unused annual and sick leave upon
separation, shall apply. Payments of Overtime Comp Cash Out (staff only), Special Comp Cash
Out (staff only), and December Leave Cash Out (Staff only), shall be shared based on the
respective proportionate amount of the staff member's total salary by the UNIVERSITY and
COUNTY. If necessary, a "Cash -Out Invoice" will be
invoices in order to reimburse the UNIySrry Prepared in addition to normal quarterly
7. The COUNTY may elect to for the COUNTY•s Y
Pay annual salary supplement for extension of payment.
COUNTY shall fund I OD% of the sal Personnel. The
worker's com aTY SUPPlement, including salaries, fringe benefits. and
Pent as n, and will pay this sum to the
quarterly payment as indicated in Exhibit A. An UNIVERSPIy during the COUNTY s
annual County Budget Re Y Salgry supplement will be included in the
needed, the UNTVERS P°ti that is sent to the
ITY will u �RSITY each year. Upon receiP4 if
billings to accommodate the sal$ the salarProjections in Exhibit A and ad'
mY supplement."Jul the quarterly
Article VI of the MOU titled "Period of Contract - Renewal "This AGREEM�-shall be effective a of mil —Modification„ shall be revised;
2016, unless modified or terminated earlier. October
time of2011 � shall on, this continue
needed and resigned by both through September 30,
of both parties. This AGREEMENT may br modified at any Agreement will be updated as
Pies herein above. Salary dollar figures in Exhibit A will be submitted annual
for review and approve and the l y mutual consent
County's obligation to approval Exhibit A shall be lncorporatod �n>t�l annually the COUNTY
BOCC. „ Pay under this Exhibit
y into this amendment.
EMENT is contingent upon an annual appropriation by the
Article V1I! of the MOU titled "Liabilrty ' „
"The UNIVERS shall have the following statement omitted:
a ITY shall be solely liable for acts conducted by County Extension Faculty
appointments since they are employed by the UNI E
RSl'TY, lh+ with joint
Article X of the MOU titled "Notices" shell be updated with the following add
`NNERSI TY OF FLORIDA g ices:
Division of Sponsored Research
219 Grinter Hall, PO $ox 115500
Gainesville, FL 3261 I-5500"
2. All other provisions of the Agreement entered October
full force and effect. 1, 2006, not inc
onsistent herewith shall ruin in
IN the date frrsW�� a�W�REOF, the parties have caused these presents to be exec
need in their respective names on
MWor Heather Carruthers
M Pro Tear David Rice
i
0. lorser Sylvia Mu h
oner George Neug of Y.e�
C�pf over Kim Wi n—
$i gton
(SEAL)
t#4taat: DAIM L. KOLHAGE, Clerk BOARD OF COUNTY CO line
By r % OF MONROE a
�''`� O c7
Deputy Clerk B �
YL to CD
UM ERSrry OF FLORMA
DIVISION OF
D PROGRAMS
By:
AP Ov:
,,X
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:_ November 171h , 2015 Division: County Administrator
Bulk Item: Yes _ No X
Department: Extension
Staff Contact : Alicia Betancourt
305-453-5747
AGENDA ITEM WORDING: Approval of a resolution adopting the recommendation of the
Climate Change Advisory Committee and asking the Florida Department of Transportation to conduct
a feasibility study of light rail/monorail system in Monroe County that includes an assessment of
anticipated carbon emission reductions, traffic reductions, and sea level rise accommodations.
ITEM BACKGROUND: This is a recommendation for BOCC action from the CCAC. This is a
continuation of the BOCC efforts; resolution #067-2010 established an energy reduction target of 20%
by 2020. In 2011 Monroe County developed an Energy Efficiency Conservation Strategy, and is
currently developing a Sustainability Strategy which will include recommendations for emissions
reductions. This action addresses the adopted Monroe County Climate Action Plan action items and
goals including B-4 and B-4.1.
• Goal B-4: Transportation. Encourage the use of public transportation, ride sharing, and a shift
to fossil fuel efficient and electric commuter vehicles through the provision of the appropriate
infrastructure. This goal encourages adaptation — `to build resilience into our transportation
infrastructure,' and a mitigation element `to reduce the current level of vehicle miles travelled
and thus the amount of carbon emissions.
• B-4.1: Encourage a functional county wide public transportation system and coordinate
transportation -related adaptation policies across jurisdictional boundaries.
PREVIOUS RELEVANT BOCC ACTION:
• On September 14`' 2015 the Climate Change Advisory voted unanimously to approve a
recommendation to the BOCC to work with FDOT to conduct a feasibility study for light
rail/monorail.
On January 19, 2011 the BOCC authorized Resolution 002 - 2011 to establish the CCAC, and
authorized them to make recommendations regarding climate change mitigation and adaptation
strategies. On September 16"', 2015 the BOCC reauthorized the CCAC with a sunset date set for
October 1, 2017.
On March 20, 2013, the BOCC accepted the draft Climate Action Plan as prepared by the CCAC.
On September 17, 2013, the final Climate Action Plan was approved and accepted by the BOCC.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATIONS: Approval
TOTAL COST: staff time INDIRECT COST:
BUDGETED: Yes No N/A
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes Nol x AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
r
DOCUMENTATION: Included Not Required—X_
DISPOSITION: AGENDA ITEM #
Revised7/09
RESOLUTION NO. -
2015
A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ASKING THE FLORIDA DEPARTMENT OF
TRANSPORTATION TO CONDUCT A FEASIBILITY STUDY OF
LIGHT RAIL/MONORAIL SYSTEM IN MONROE COUNTY THAT
INCLUDES AN ASSESSMENT OF ANTICIPATED CARBON
EMISSION REDUCTIONS, TRAFFIC REDUCTIONS, AND SEA
LEVEL RISE ACCOMMODATIONS.
WHEREAS, the County passed a Resolution in January, 2011 establishing the
Climate Change Advisory Committee ("CCAC") to make recommendations
regarding climate change mitigation and adaptation strategies; and
WHEREAS, the CCAC prepared a Climate Action Plan for the County which was
accepted in by the COUNTY in March, 2013; and
WHEREAS, Monroe County has undertaken a U.S. 1 Arterial Travel Time and Delay
Study approved Oct 21, 2015 which cited increased traffic volumes and a 48% increase in
delays over 2013; and
WHEREAS, Monroe County seeks to reduce Greenhouse Gas Emissions from mobile
sources which are 460,674 (2012) MYCO2e or 37% of all community emissions and;
WHEREAS, The Monroe County Climate Action Plan addresses action items and goals
including B-4 and B-4.1,
WHEREAS, The Monroe County Climate Change Advisory Committee approved the follow
recommendation September 141h 2015,
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of
Monroe County Florida that:
Section 1. The Monroe County, Board of County Commissioners adopts the recommendation
of the Climate Change Advisory Committee.
Section 2. The Florida Department of Transportation is respectfully requested to conduct a
feasibility study of a light rail system in Monroe County. Said study should include
assessments of carbon emission reduction, traffic reduction and sea level rise accommodations.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida,
at a meeting of said Board held on the 17th'" day of November 2015.
Mayor
Mayor Pro Tem
Commissioner
Commissioner
Commissioner
(SEAL)
Attest: AMY HEAVILIN, Clerk
By
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
K.
Chervl Robertson
From:
Peters -Katherine < Peters- Katherine@Mon roeCounty-FL.Gov>
Sent:
Thursday, November 12, 2015 12:20 PM
To:
Wilson -Kevin
Cc:
County Commissioners and Aides; Gastesi-Roman; Hurley -Christine; Shillinger-Bob; Amy
Heavilin; Cheryl Robertson; cheryl coffari; Senior Management Team; Wilson -Melissa;
Brickell-Christina; Erickson-Breanne; Ballard -Lindsey; Ferda-Elaine; Erickson-Breanne
Subject:
FW: Agenda Item for add on at the BOCC meetingPigeon Key Ferry Budget Resolution
A-1 1 - FYI: IF APPROVED TO ADD TO THE AGENDA DAY OF MEETING, WILL BE ADD -
ON ITEM F-38 BULK APPROVALS -
Attachments:
Pigeon Key Ferry Budget Resolution A-1 1.pdf
Good afternoon Kevin - fyi - if approved to add to the agenda the day of the BOCC meeting, will be Add -On Agenda Item
F-38 BULK APPROVALS (Page 6).
I will add the agenda item wording to the Add On Corrections and Deletions Sheet to be read the morning of the BOCC
meeting by Lindsey for BOCC approval to add to the agenda. Please ensure you provide Lindsey with (15) copies of the
attached agenda backup prior to the BOCC meeting for her distribution/availability for the public at the meeting.
Thanks so much.
Kathy
From: Wilson -Kevin
Sent: Thursday, November 12, 2015 10:39 AM
To: Wilson -Kevin
Cc: Gastesi-Roman; Hurley -Christine; County Attorney; Amy Heavilin (aheavilinCcbmonroe-clerk.com); Cheryl Cioffari
(cheryl.cioffari(a islamorada.fl.us); 'Cheryl Robertson'; Clarke -Judith; Boan-Tina; Brickell-Christina; Wilson -Melissa;
Erickson-Breanne; Hancock -Pamela; Madok-Kevin; Ballard -Lindsey
Subject: Agenda Item for add on at the BOCC meetingPigeon Key Ferry Budget Resolution A-1 1
Commissioners et. al.:
Attached is an agenda item for a budget adjustment resolution that we will present for addition to the
November 17t" BOCC meeting. It corrects an oversight we made in the transition to the current
budget year.
Time sensitivity:
We are presenting it for addition to the November meeting because the October invoices to the
supplier cannot be paid until this budget resolution is adopted. The vendor is a small local business
who relies upon our timely payment. He has been a reliable vendor for several years. We thank you
in advance for your consideration.
kevinw
Kevin G. Wilson, P.E.
Assistant County Administrator
Monroe County, FL (Florida Keys)
102050 Overseas Highway
Key Largo, FL 33037
Tel: 305-292-4529
Cell: 305-797-1547