Fiscal Year 2017MONROE COUNTY, FLORIDA
SHERIFF
FINANCIAL STATEMENTS
As of and for the Year Ended September 30, 2017
And Reports of Independent Auditor
MONROE COUNTY, FLORIDA SHERIFF
TABLE OF CONTENTS
REPORT OF INDEPENDENT AUDITOR............................................................................................... 1-2
FINANCIAL STATEMENTS
Balance Sheet - Governmental Funds..............................................................................................................3
Statement of Revenues, Expenditures and Changes in Fund Balances -
GovernmentalFunds.....................................................................................................................................4
Statement of Fiduciary Assets and Liabilities - Agency Funds.........................................................................5
Notes to Financial Statements.................................................................................................................... 6-15
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual - General Fund..............................................................................................................16
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual — Major Special Revenue Funds............................................................................. 17-23
OTHER SUPPLEMENTARY INFORMATION
Combining Statement of General, Trauma Star and Radio
Communications Funds by Service Area....................................................................................................24
Non -Major Special Revenue Funds Description.............................................................................................25
Combining Balance Sheet — Non -Major Governmental Funds -
SpecialRevenue Funds........................................................................................................................ 26-28
Combining Statement of Revenues, Expenditures and Changes in Fund Balances -
Non -Major Governmental Funds — Special Revenue Funds................................................................. 29-31
Schedule of Revenues, Expenditures and Changes in Fund Balances -
Budget and Actual — Non -Major Special Revenue Funds..................................................................... 32-37
AgencyFunds Description..............................................................................................................................38
Combining Statement of Changes in Fiduciary Assets and Liabilities -
AIIAgency Funds.........................................................................................................................................39
SUPPLEMENTARY REPORTS
Report of Independent Auditor on Internal Control over Financial
Reporting and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in Accordance with
Government Auditing Standards ...............................................
Independent Auditor's Management Letter ..................................
Report of Independent Accountant on Compliance with Local
Government Investment Policies ...............................................
........................................................ 40-41
........................................................ 42-43
106003
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Report of Independent Auditor
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
Report on the Financial Statements
We have audited the accompanying financial statements of each major fund and the aggregate remaining fund
information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended September 30,
2017, and the related notes to the financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor's judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the Sheriffs preparation and fair presentation of
the financial statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the Sheriffs internal control. Accordingly, we
express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and
the reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of each major fund and the aggregate remaining fund information of the Sheriff as of
September 30, 2017, and the respective changes in financial position thereof for the year then ended, in
conformity with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with Rules of the Auditor General of the State of Florida. In conformity with
the Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of each fund of Monroe County, Florida that is attributable to the Sheriff. They do not purport
to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2017, and the
changes in its financial position for the fiscal year then ended in conformity with accounting principles generally
accepted in the United States of America. Our opinions are not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Required
Supplementary Information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's responses to our
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Sheriffs basic financial statements. The other supplementary information, as listed in the table of
contents, is presented for purposes of additional analysis and is not a required part of the financial statements.
The other supplementary information is the responsibility of management and was derived from and relates
directly to the underlying accounting and other records used to prepare the financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the financial statements and
certain additional procedures, including comparing and reconciling such information directly to the underlying
accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with accounting standards generally accepted in the
United States of America. In our opinion, the other supplementary information is fairly stated, in all material
respects, in relation to the financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated February 6, 2018 on
our consideration of the Sheriffs internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and the
results of that testing and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Sheriffs internal control over financial reporting and compliance.
Orlando, Florida
February 6, 2018
FINANCIAL STATEMENTS
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MONROE COUNTY, FLORIDA SHERIFF
STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES
AGENCY FUNDS
SEPTEMBER 30, 2017
Civil
Process Bonds Inmate
Total
Agency
ASSETS
Cash and cash equivalents
$
810 $
677,698
$
31,017
$
709,525
Due from others
-
-
5,240
5,240
Total assets
$
810 $
677,698
$
36,257
$
714,765
LIABILITIES
Accounts payable
$
- $
-
$
6,501
$
6,501
Due to Board of County Commissioners
810
-
-
810
Due to individuals
-
677,698
29,756
707,454
Total liabilities
$
810 $
677,698
$
36,257
$
714,765
The accompanying notes to the financial statements are an integral part of this statement. 5
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 1—Summary of significant accounting policies
Reporting entity - The Monroe County, Florida Sheriff (the "Sheriff') is a separately elected county official
established pursuant to the Constitution of the State of Florida. The Sheriffs financial statements do not purport
to reflect the financial position or the results of operations of Monroe County, Florida (the "County") taken as a
whole. The financial statements of the Sheriff have been prepared in accordance with accounting principles and
reporting guidelines established by the Governmental Accounting Standards Board ("GASB").
Entity status for financial reporting purposes is governed by Statement No. 14, as amended. Although the
Sheriffs Office is operationally autonomous from the County, it does not hold sufficient corporate powers of its
own to be considered a legally separate entity for financial reporting purposes. Therefore, under GASB
guidelines, the Sheriff is reported as a part of the primary government of Monroe County, Florida.
Measurement focus, basis of accounting, and financial statement presentation - The Sheriffs financial
statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes and Chapter
10.550, Rules of the Auditor General (the "Rules"), which requires the Sheriff to only present fund financial
statements.
The General Fund and Special Revenue Funds are governmental funds that use the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable
and available. Revenues are considered to be available when they are collectible within the current period or
soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers
revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures as well as expenditures related to compensated absences, and claims and judgments, are
recorded only when payment is due.
Description of funds - The Sheriff reports the General Fund and Special Revenue Funds as governmental funds
and Agency Funds as a fiduciary fund type. The General Fund is used to account for all revenues and
expenditures applicable to the general operations of the Sheriff. The Special Revenue Funds account for the
proceeds and uses of specific revenue sources that are legally restricted or committed to expenditures for a
specific purpose. Agency Funds are used to account for assets held by the Sheriff as agent. Agency funds are
custodial in nature and do not involve measurement of results of operations.
The Sheriff reports the General Fund and the following seven Special Revenue Funds as major funds: Trauma
Star, Radio Communications, HIDTA Grants, Grants, Shared Asset Forfeiture, Federal Forfeiture and E-911.
The Trauma Star fund accounts for the revenues and expenditures related to the function of air and ambulance
transports. The Radio Communications fund accounts for the revenues and expenditures related to radio
communication functions county -wide to include the majority of federal, state and local entities. The HIDTA
Grants Fund accounts for the revenues and expenditures related to the ONDCP grants. The Grants Fund
accounts for receipts and disbursements related to other various local, state and federal grants. The Federal
Forfeiture Fund accounts for revenues from the U.S. Departments of Justice and Treasury. Expenditures are
made in accordance with the guidelines issued by these agencies. The Shared Asset Forfeiture Fund
accumulates stipulated transfers from the Federal Forfeiture Fund and its investment income is used to fund
awards to non-profit organizations, as determined by an advisory board. The E-911 Fund accounts for fees
levied on each telephone access line in Monroe County for the enhancement of the 911 emergency telephone
systems.
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 1—Summary of significant accounting policies (continued)
Transfers - The Sheriff transfers funds to administer certain Special Revenue Fund programs. In addition, the
extent to which General Fund, Trauma Star, Radio Communications and the State Forfeiture Fund revenues
exceed expenditures is reflected as transfers out and as liabilities to the Board of County Commissioners.
Fund balance presentation - In accordance with GASB Statement No. 54, the fund balances of the
governmental funds are classified as restricted or committed. This classification includes amounts that can be
spent only for specific purposes because of constitutional provisions or enabling legislation or because of
constraints that are externally imposed by creditors, grantors, contributors or the laws or regulations of other
governments.
Budgetary requirements - General fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. Budgets are administered for all funds and are prepared
on a basis consistent with accounting principles generally accepted in the United States of America.
Cash and cash equivalents and investments - Highly liquid investments with maturities of 90 days or less when
purchased are considered cash equivalents. Included are investments in the State Board of Administration Local
Surplus Funds Investment Pool Trust Fund ("SBA"), which consists of the Florida PRIME investment pool, a
qualifying fund that operates essentially as a money market fund, and municipal bonds. Florida PRIME is stated
at amortized cost, which is substantially the same as fair value, and municipal bonds are stated at fair value
based on level 2 of the fair value hierarchy, using quoted prices for similar assets in active markets or identical
or similar assets in inactive markets.
Receivables - All receivables are shown net of an allowance for uncollectibles. Historical collection experience is
used to estimate the accounts receivable allowance. The complete balance in the Inmate Fund is deemed
uncollectible in the amount of $388,997 at September 30, 2017.
Capital assets - Capital assets are recorded as expenditures in the General Fund or the Special Revenue Funds
at the time of purchase and are capitalized at historical cost in the government -wide financial statements of the
County. Gifts or contributions and seized property are recorded first in the Sheriffs financial statements as well
as in the government -wide financial statements at fair market value at the time received. In addition, the Board
of County Commissioners provides at no cost the office space and certain other expenditure items used in the
Sheriffs operations.
It is the policy of the Sheriff to capitalize all assets costing more than $1,000 with an estimated useful life of two
or more years. The cost of normal maintenance and repairs that do not add to the value of the asset or
materially extend asset lives are not capitalized.
Capital assets are depreciated using the straight-line method over the following estimated useful lives
Years
Buildings and infrastructure 10-50
Machinery and equipment 5-10
Compensated absences - The Sheriff permits employees to accumulate earned but unused vacation and sick
pay benefits. The Sheriff is not legally required to and does not accumulate expendable available financial
resources to liquidate this obligation. The obligation is accrued in the government -wide financial statements of
the County.
Use of estimates - The preparation of financial statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 2—Deposits and investments
Cash and cash equivalents and investments at September 30, 2017 consist of the following:
Type
Demand deposits
SBA
Municipal Bonds
Credit Quality Rating Fair Value
N/A $ 14,451,059
Unrated 158,223
4,616,501
19,225,783
Deposits - Cash and cash equivalents consist of demand deposits insured by the Federal Deposit Insurance
Corporation (FDIC) or covered by the State of Florida collateral pool, a multiple financial institution pool with
the ability to assess its members for collateral shortfalls if a member institution fails.
Investments - Florida Statutes and the Sheriffs investment policy authorize investments in certificates of
deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund
administered by the Florida State Board of Administration, money market funds, direct obligations of the U.S.
Treasury, federal agencies and instrumentalities, rated or unrated bonds, notes or instruments, securities of
or interests in any investment company or investment trust, commercial paper and Municipal Securities.
As of September 30, 2017, the Sheriff had $158,223 invested in the SBA and $4,616,501 in Municipal Bonds,
which was 25% of the Sheriffs total cash and cash equivalents and investments. Of the $158,223 invested in
the SBA, 100% is invested in Florida PRIME. The Municipal Bonds are rated by Standard and Poor's from
AA- through AAA and the ratings on the Municipal Bonds from Moody's are rated from AA2 through AAA.
Florida PRIME is rated by Standard and Poor's. The current rating is AAAm. The weighted average days to
maturity (WAM) of the Florida PRIME at September 30, 2017 is 51 days. Next interest rate reset days for
floating rate securities are used in the calculation of the WAM. The weighted average life (WAL) of Florida
Prime at September 30, 2017, is 80 days.
Demand deposits in the 911 Wireless Fund in the amount of $1,755,322 include restricted cash of
$1,341,970. This amount of cash is in a separate account according to Statute. The County must use the
funds only for capital expenditures directly attributable to establishing and provisioning E-911 services, which
may include next generation deployment.
9
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 3—Interfund receivables and payables
Interfund receivables and payables at September 30, 2017 consist of the following:
General
H I DTA
Grants
Shared asset forfeiture
Federal forfeiture
E-911
Other governmental
Note 4—Capital assets
Due From
Due to
Other Funds
Other Funds
$ 4,710,853
$ 707,129
464
778,678
-
4,585,321
-
34
10,741
12,411
-
30,313
1,449,826
57,998
$ 6,171,884 $ 6,171,884
A summary of changes in the Sheriffs capital assets, presented in the government -wide financial statements of
the County, is as follows:
Balance
Balance
10/01/2016
Additions
Deductions
09/30/2017
Buildings and improvements $ 2,797,684
$ -
$ -
$ 2,797,684
Equipment 46,385,582
4,549,226
2,968,048
47,966,760
$ 49,183,266
$ 4,549,226
$ 2,968,048
$ 50,764,444
Accumulated depreciation $ 27,218,924
$ 3,446,144
$ 2,718,177
$ 27,946,891
Note S—Long-term debt
The Sheriff permits employees to accumulate earned but unused vacation and sick pay benefits. The Sheriff is
not legally required to and does not accumulate expendable available financial resources to liquidate this
obligation. The obligation for compensated absences is accrued in the government -wide financial statements of
the County. A summary of activity for the Sheriffs compensated absences obligation is as follows:
Long-term debt, beginning of year
Additions
Reductions
Long-term debt, end of year
Compensated
Absences
$ 7,490,142
3,589,519
(3,034,365)
$ 8,045,296
9
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 6—Fund balances
In the governmental fund financial statements, fund balance is composed of two classifications designed to
disclose the hierarchy of constraints placed on how fund balance can be spent.
The governmental fund types classify fund balances as follows:
Restricted Fund Balance - This classification includes revenue sources that are restricted to specific purposes
externally imposed by creditors or imposed by law.
Grants Fund is restricted for Federal Emergency Management Agency funding which has been
expended but not yet received which has specific eligibility requirements.
Shared Asset Forfeiture Fund is restricted upon Ordinance 030-2000 which specifies use must be for
law enforcement crime prevention, drug and alcohol abuse prevention and treatment, mental and
physical health of minors and adults, and cultural, artistic, educational, recreational and sports programs
for Monroe County youth.
Federal Forfeiture Fund is restricted for law enforcement purposes based upon the Federal Justice and
Treasury Guide to Equitable Sharing which outlines the specific uses of these funds.
E-911 Fund is restricted based upon the E-911 costs allowable by State Statute [F.S. 365].
Teen Court is restricted by State Statute [F.S. 938.19].
Commissary Fund is restricted for Inmate and Farm as outlined by State Statute [F.S. 951.23(9)].
Inter -Agency Communications Fund is restricted by State Statute [318.21(9)].
Committed Fund Balance - Portion of fund balance that can only be used for specific purpose imposed by the
Sheriff (highest level of decision -making authority). Any changes or removal of specific purposes requires action
by the Sheriff.
Contract Administrative Fund is committed for the administration of contracts between the Sheriff and
third parties.
Note 7—Retirement plan
Florida Retirement System
As a general rule, membership in the Florida Retirement System (the "FRS") is compulsory for all employees
working in a regularly established position for a state agency, county government, district school board, state
university, community college, or a participating city or special district within the State of Florida.
FRS was created in Florida Statute Chapter 121. Amendments to all of the following retirement plans can only
be made by an act of the Florida Legislature. Rules governing the operations and administration of the system
may be found in Chapter 60S of the Florida Administrative Code (the "FAC"), except the Investment Plan for
which rules may be found in Chapter 19, FAC. The FAC is maintained by the Department of State.
10
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 7—Retirement plan (continued)
Pension Plan
Description - The FRS was created to provide public employees a cost sharing, multiple -
employer defined benefit plan (the "Pension Plan"). The Pension Plan is administered by the
Florida Department of Management Services, Division of Retirement.
Benefits - The Pension Plan provides retirement and disability benefits, annual cost -of -living
adjustments, and death benefits to plan members and beneficiaries. Retirement, disability and
death benefits are based on age, average final compensation and years -of -service credit.
Members enrolled in the Pension Plan before July 1, 2011, will be vested, or eligible to receive
future benefits after 6 years of creditable service. Substantial changes were made to the
Pension Plan during fiscal year 2011, affecting new members enrolled by extending the vesting
requirement. Therefore, on or after July 1, 2011 members will be vested, or eligible to receive
future benefits, after 8 years of creditable service.
Regular class members, Senior Management Service class members and Elected Officers'
class members enrolled before July 1, 2011 are eligible for normal retirement if they are vested
and age 62 or if they have 30 years of creditable service regardless of age. They are entitled to
a retirement benefit payable monthly for life, equal to 1.6%, 2% and 3.0% respectively (3.33%
for judges and justices) of their final average compensation based on the five highest years of
salary, for each year of credited service. On or after July 1, 2011 the normal age of retirement
increased to 65 or 33 years of creditable service regardless of age.
A regular class member may retire early if vested but under the required retirement age.
However, the benefit will be reduced by 5 percent for each year between the age at retirement
and the normal retirement age.
Funding Policy - Governmental employers' contributions are based on state-wide contribution
rates. The employer contribution rates by job class for the periods from October 1, 2016 through
June 30, 2017 and July 1, 2017 through September 30, 2017, respectively, were as follows:
regular members -7.52% and 7.92%, special risk — 22.57% and 23.27%, special risk
administrative support — 28.06% and 34.63%, senior management - 21.77% and 22.71% and,
county elected officers - 42.47% and 45.50%. During the fiscal year ended September 30, 2017,
the Monroe County Sheriff's Office contributed to the plan an amount equal to 19.98% of
covered payroll.
In addition to governmental employer contributions, all enrolled members of the Pension Plan
are required to contribute 3.0% of their salary.
Investment lan
Description - The Investment Plan, under Florida Statute 121.4501, provides an alternative to
the Pension Plan. This is a defined contribution plan which is administered by the State Board
of Administration.
WIN I WORM M1
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11
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEP7EMBER30,2017
Note 7—Retirement plan (continued)
Benefits - The Investment Plan provides retirenlent, disability and death benefits to
plan members and beneficiaries, Retirement, disability and death benefits are based on
age, average final compensation and yeans-ofservice credit.
Members are vested, oreligible toreceive future benefits at one year of service.
Retirement depends on your class of membership and the first date of hire. The same age and
yoars-of-sorvinocredit applies as in the Pension Plan.
Upon nytinynnerd' the member may rollover vested funds to another qualified plan, structure
a periodic payment under the Investment Plan, receive a lump -sum distribution, leave the
funds invested for future distribution, or any combination of these options,
Disability coverage is provided to the member but must either transfer their investmentaccount
balance to the Pension Plan when approved for disability retirement in order to receive
guaranteed lifetime monthly benefits under the Pension Plan or remain in the I nvestrnent Plan
and rely upon the account balance for retirement income.
Funding Policy - Governmental employers and class members are required to make
contributions, using the blended contribution rote, to the FIRS for investment to pay future
benefits to members and beneficiaries. These contributions are transferred to the FIRS Trust
Fund individual member occounts, and the individual members allocate contributions and
account balances among various approved investment choices. The ultimate benefit depends in
part onthe performance ofinvestment funds.
Deferred Retirement Option Program (the "DROP")
Description - DROP is o voluntary retirement program that is available only to FIRS Pension
Plan members who qualify for normal retirement. Under Florida Statute 121.091. the FIRS
administers DFl[)P, which is o program that oUovvs members to retire without terminating their
employment.
Benefits - DROP allows eligible members to defer receipt of monthly retirement benefit
payments while continuing employment with on FIRS employer for o period not to exceed SO
months after electing to participate. While in DROP, employees simultaneously earn o salary
while their monthly retirement benefits are held in the FIRS Trust Fund and accrue interest.
When employment terminates at the end of the approved DFl[)P participation period. o DFl[)P
participant receives the DROP payout and begins receiving the monthly retirement benefit in the
same amount determined at retirement, plus annual cost -of -living increases.
Funding Policy - The employer contribution rates for the periods from October 1 . 2016 through
June 3O.2O17and July 1.2O17through September 3O.2O17for DROP participants are 12.99%
and 13.26%. respectively. There are no required contributions by DROP participants.
Health Insurance Subsidy (the "HIS Plan")
Description Florida Statute Chapter 112, established the HIS P|en, e cost -sharing multiple -
employer defined benefit p|en, to eaaiat retired members in paying the costs of health insurance.
This monthly benefit is administered by the Florida Department of Management Semioea. Division
of Retirement.
12
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 7—Retirement plan (continued)
Benefits - Eligible retirees and beneficiaries receive a monthly health insurance subsidy payment
of $5 for each year of creditable service, with a minimum payment of $30 and a maximum payment
of $150 per month.
Funding Policy - The HIS Plan is funded by required contributions from FRS participating
employees as set forth by the Florida Legislature, based on a percentage of gross compensation
for all active FRS members.
The Monroe County Sheriffs Office recognizes pension expenditures in an amount equal to amounts paid to the
Pension Plan, the Investment Plan and the HIS Plan, amounting to $4,423,438, $559,535 and $828,297,
respectively, for the fiscal year ended September 30, 2017. The Monroe County Sheriffs Office payments for
the Pension Plan and the HIS Plan after June 30, 2017, the measurement date used to determine the net
pension liability associated with the Pension Plan and HIS Plan, amounted to $1,204,232 and $135,112,
respectively.
The Monroe County Sheriffs Office is not legally required to and does not accumulate expendable available
resources to liquidate the retirement obligation related to its employees. Accordingly, the net pension liability
and associated deferred outflows and deferred inflows are presented on the government -wide financial
statements of the County, following requirements of GASB Statement No. 68, Accounting and Financial
Reporting for Pensions - an amendment of GASB Statement No. 27, and GASB Statement No." 71, Pension
Transition for Contributions Made Subsequent to the Measurement Date - an amendment of GASB Statement
No. 68, effective October 1, 2014.
The State of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS. The latest available report may be obtained by writing to the
State of Florida Division of Retirement, Department of Management Services, and P.O. Box 9000, Tallahassee,
Florida 32315-9000. That report may be viewed on the Florida Department of Management Services website
located at www.dms.myflorida.com/workforce operations/retirement/publications.
Monroe County Sheriffs office offers 457 Deferred Compensation Programs to all employees of the agency.
Employees may participate in the plan through payroll deductions and the plan is funded by Mass Mutual
Financial Group and AIG Valic group variable annuity contract. Contributions are invested at the employee's
direction through the options available under the program. Employees are fully vested at time of enrollment. The
Monroe County Sheriffs Office has no liability beyond the payment of bi-weekly payroll contributions.
Monroe County Sheriffs office also offers a profit-sharing pension plan known as the 401(a) Discretionary
Contribution Pension Plan. Only full-time employees of the Sheriffs office classified as Telecommunications
Officer, Telecommunications Supervisor, or Telecommunications Director are covered under the pension
program established. Effective July 20, 2009, new hired employees will be exempt from the Plan. Those classes
of employees are eligible to participate in the program on the first day of the 12-consecutive month period
commencing on October 1.
The plan allows the agency to contribute ongoing non -elective contributions to each eligible employee's
account. The routine amount contributed to each employees account is the variance between FRS's special risk
retirement rate and the rate given to the FRS class -group that the Dispatcher's fall into.
The Sheriff contributed $15,750 for the year ended September 30, 2017 and there were no employee
contributions.
13
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 8—Other postemployment benefits (OPEB) Plan
The Monroe County Board of County Commissioners (BOCC) administers a single -employer defined benefits
healthcare plan (the "Plan"). Florida Statutes 112.0801 requires the County to provide retirees and their eligible
dependents with the option to participate in the Plan if the County provides health insurance to its active
employees and their eligible dependents. The Plan provides medical coverage, prescription drug benefits, and
life insurance to both active and eligible retired employees. The Plan does not issue a publicly available financial
report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of participant
contribution at any time. In an open session, on at least an annual basis and prior to the annual enrollment
process, the BOCC approves the rates for the coming calendar year for the retiree and County contributions.
Eligibility for postemployment participation in the Plan is limited to full-time employees of the County, and the
Constitutional Officers. Employees who retire as an active participant in the Plan and were hired on or after
October 1, 2001 may continue to participate in the Plan by paying the monthly premium established annually by
the BOCC. Employees who retire as an active participant in the plan, were hired prior to October 1, 2001, have
at least ten years of full-time service with the County, and meet the retirement criteria of the Florida Retirement
System (FRS), may maintain their group health insurance benefits with Monroe County following their retirement
provided, they contribute a premium of $5 per month for each year of creditable service with the FRS at time of
retirement with Monroe County and will pay at a minimum $50 per month up to the maximum of $150 per
month. Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age
and years of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or
the rule of 70 is met. At that time, the retiree's cost of participation will be $5 for each year of creditable service
with the FRS at time of retirement with Monroe County and will pay at a minimum $50 per month up to the
maximum of $150 per month. Surviving spouses and dependents of participating retirees may continue in the
plan if eligibility criteria specific to those classes are met.
The BOCC engages an actuarial firm on a biennial basis to determine the County's actuarially determined
annual required contribution and unfunded obligation. The Sheriff has no responsibility to the Plan other than to
make the periodic payments determined by the BOCC. Further information about the Plan is available in the
County's Comprehensive Annual Financial Report which is published on the Clerk's website at www.clerk-of-
the-court.com.
Note 9—Risk management
The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets;
errors and omissions; injuries to employees; and natural disasters. The Sheriff participates in the coverage
provided by the Board for Workers' Compensation, Group Insurance, and Risk Management Internal Service
Funds. Under these programs, Workers' Compensation provides $500,000 coverage per claim for regular
employees. Workers' Compensation claims in excess of the self -insured coverage are covered by an excess
insurance policy. Risk Management has a $5,000,000 excess insurance policy for general liability claims with a
$200,000 self -insured retention, and building property damage is covered for the actual value of the building
with a deductible of $50,000. Deductibles for windstorm and flood vary by location. Monroe County purchases
commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss.
Settled claims have not exceeded this commercial coverage in any of the past three years. The Sheriff makes
payments to the Workers' Compensation, Group Insurance and Risk Management Funds based on estimates of
the amounts needed to pay prior and current year claims.
14
MONROE COUNTY, FLORIDA SHERIFF
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2017
Note 10—Litigation
From time to time, the Sheriff is a party to various lawsuits and claims, which it is vigorously defends. Such
matters arise out of the normal course of its operation, some of which are covered by insurance policies or by
the Sheriffs participation in the Florida Sheriffs Self -Insurance Fund. While the results of litigation cannot be
predicted with certainty, management believes the final outcome of such litigation will not have a material
adverse effect on the Sheriffs financial position.
Note 11—Lease commitments
Operating leases - The Sheriff leases office space, equipment and vehicles under operating lease agreements.
These lease agreements include options to extend the leases for additional terms as well as cancellation
provisions. Total lease payments made during the fiscal year ended September 30, 2017 were $5,191,088.
The following is a schedule by years of minimum future rentals under operating leases as of September 30, 2017
Year Ending
September 30,
2017
2018
$ 5,103,319
2019
4,905,357
2020
4,566,817
2021
4,311,943
2022
3,408,605
2023-2026
8,521,300
Total
$30,817,341
For those leases that are increased annually by the Consumer Price Index (CPI) and the lease agreement does
not state a minimum or maximum rate for the remainder of the lease term, the same known lease expense is
used for the remainder of the lease term in the future rental schedule above.
Note 12—Grants
The Sheriff is the recipient of grants that are subject to special compliance requirements and audits by the
grantor agencies that may result in disallowed expense amounts. These amounts constitute a contingent liability
of the Sheriff. The Sheriff does not believe any contingent liabilities to be material to the financial statements.
Hurricane Irma impacted the Monroe County Sheriff in September 2017. Due to the damage from Hurricane
Irma, the Monroe County Sheriff Office will apply for Federal Emergency Management Assistance (FEMA) to
assist with Hurricane expenditures. The Monroe County Sheriff anticipates receiving $4,492,425 related to fiscal
year ending 2017 which is recorded as a receivable and a deferred inflow of resources. The Monroe County
Sheriff also anticipates additional expenditures in excess of $2 million dollars related to Hurricane Irma in fiscal
year ending 2018.
Note 13—Subsequent events
In December 2017, one of the Sheriffs helicopters caught on fire. While the extent of the loss is not presently
determinable, the Sheriff has insurance coverage which is adequate to fully cover the amount of loss.
15
REQUIRED SUPPLEMENTARY INFORMATION
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - GENERAL FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 46,697,930
$ 45,883,018
$ 46,133,018
$ 250,000
Investment income
-
-
78,119
78,119
Miscellaneous income
-
401,035
408,286
7,251
Total revenues
46,697,930
46,284,053
46,619,423
335,370
Expenditures:
Current:
Personnel services
36,046,658
34,561,658
34,342,422
219,236
Operating expenses
9,631,901
10,311,217
10,041,977
269,240
Capital outlay
919,371
1,281,178
1,216,580
64,598
Total expenditures
46,597,930
46,154,053
45,600,979
553,074
Excess of revenues over (under)
expenditures
100,000
130,000
1,018,444
888,444
Other financing sources (uses):
Insurance proceeds
-
-
23,872
23,872
Transfer (to)/from Board of County Commissioners
-
-
(635,215)
(635,215)
Transfer (to)/from other governments
-
-
(282,381)
(282,381)
Transfers (to)/from other funds
(100,000)
(130,000)
(124,720)
5,280
Total other financing sources (uses)
(100,000)
(130,000)
(1,018,444)
(888,444)
Excess of revenues over expenditures
and other financing sources (uses)
Fund balances, beginning of year - - - -
Fund balances, end of year
09
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - TRAUMA STAR
YEAR ENDED SEPTEMBER 30, 2017
Revenues:
Intergovernmental - BOCC
Total revenues
Expenditures:
Current:
Personnel services
Operating expense
Capital outlay
Total expenditures
Excess of revenues over (under)
expenditures
Other financing sources (uses):
Transfer (to)/from Board of County Commissioners
Total other financing sources (uses)
Excess of revenues over expenditures and other
financing sources (uses)
Fund balances, beginning of year
Fund balances, end of year
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 1,887,163
$ 5,702,149
$ 5,702,149
$ -
1,887,163
5,702,149
5,702,149
-
538,393
976,534
963,797
12,737
1,333,770
2,220,615
2,179,734
40,881
15,000
2,505,000
2,472,566
32,434
1,887,163
5,702,149
5,616,097
86,052
-
-
86,052
86,052
- - (86,052) (86,052)
- (86,052) (86,052)
17
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - RADIO COMMUNICATIONS
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 523,479
$ 713,479
$ 713,479
$ -
Charges for services
-
-
41,546
41,546
Total revenues
523,479
713,479
755,025
41,546
Expenditures:
Current:
Personnel services
162,451
172,451
168,530
3,921
Operating expense
353,028
502,528
488,637
13,891
Capital outlay
8,000
38,000
32,568
5,432
Total expenditures
523,479
712,979
689,735
23,244
Excess of revenues over (under)
expenditures
-
500
65,290
64,790
Other financing sources (uses):
Transfer (to)/from Board of County Commissioners
-
-
(65,075)
(65,075)
Transfer (to)/from other governments
-
(500)
(215)
285
Total other financing sources (uses)
-
(500)
(65,290)
(64,790)
Excess of revenues over expenditures and other
financing sources (uses) - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year
18
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - HIDTA GRANTS FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - other government units
$ 20,100,000
$ 20,100,000
$ 20,093,439
$ (6,561)
Total revenues
20,100,000
20,100,000
20,093,439
(6,561)
Expenditures:
Current:
Personnel services
4,200,000
4,147,000
4,146,501
499
Operating expenses
15,100,000
15,261,000
15,257,089
3,911
Capital outlay
800,000
692,000
689,849
2,151
Total expenditures
20,100,000
20,100,000
20,093,439
6,561
Excess of revenues over (under) expenditures
-
-
-
-
Other financing sources:
Transfer (to)/from other governments
-
-
-
-
Total other financing sources
-
-
-
-
Excess of revenues and other
financing sources over expenditures
-
-
-
-
Fund balances, beginning of year
-
-
-
-
Fund balances, end of year
19
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - GRANTS FUND
YEAR ENDED SEPTEMBER 30, 2017
Revenues:
Intergovernmental - BOCC
Intergovernmental - other government units
Total revenues
Expenditures:
Current:
Personnel services
Operating expenses
Capital outlay
Total expenditures
Excess of revenues over (under) expenditures
Other financing sources:
Transfers (to)/from other funds
Total other financing sources
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 50,000
$ 200,000
$ 118,580
$ (81,420)
400,000
400,000
342,651
(57,349)
450,000
600,000
461,231
(138,769)
400,000
4,175,000
4,140,100
34,900
50,000
850,000
839,494
10,506
-
100,000
95,777
4,223
450,000
5,125,000
5,075,371
49,629
(4,525,000) (4,614,140) (89,140)
- - 119,333 119,333
- 119,333 119,333
Excess of revenues over expenditures and other
financing sources (uses) - - (4,494,807) (4,494,807)
Fund balances, beginning of year - - - -
Fund balances, end of year $ - $ - $ (4,494,807) $ (4,494,807)
20
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - SHARED ASSET FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Investment income $ 130,000 $ 90,000 $ 88,409 $ 1,591
Total revenues 130,000 90,000 88,409 1,591
Expenditures:
Current:
Personnel services
1,000
500
137
363
Operating expenses
1,100
500
487
13
Aid to other governments/non-profits
133,900
140,000
135,547
4,453
Loss on investments
-
125,000
119,530
5,470
Total expenditures
136,000
266,000
255,701
10,299
Excess of revenues over (under) expenditures
(6,000)
(176,000)
(167,292)
(8,708)
Fund balances, beginning of year
5,066,423
5,066,423
5,066,423
-
Fund balances, end of year
$ 5,060,423
$ 4,890,423
$ 4,899,131
$ (8,708)
21
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - FEDERAL FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2017
Revenues:
Intergovernmental - other government units
Investment income
Miscellaneous income
Total revenues
Expenditures:
Current:
Personnel services
Operating expenses
Capital expenses
Aid to other governments/non-profits
Total expenditures
Excess of revenues over (under)
expenditures
Other financing sources (uses)
Transfer (to)/from other governments
Total other financing sources (uses)
Excess of revenues over (under) expenditures
Fund balances, beginning of year
Fund balances, end of year
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
$ 395,068
$ 395,068
-
-
32,590
32,590
-
-
1,660
1,660
-
-
429,318
429,318
37,000
50,000
41,371
8,629
7,000
10,000
3,929
6,071
6,000
10,000
9,500
500
400,000
90,000
86,465
3,535
450,000
160,000
141,265
18,735
(450,000)
(160,000)
288,053
448,053
-
(7,000)
(5,965)
1,035
-
(7,000)
(5,965)
1,035
(450,000)
(167,000)
282,088
449,088
4,297,752
4,297,752
4,297,752
-
$ 3,847,752
$ 4,130,752
$ 4,579,840
$ 449,088
22
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - E-911
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 480,000
$ 480,000
$ 460,728
$ (19,272)
Investment income
20,000
20,000
14,383
(5,617)
Total revenues
500,000
500,000
475,111
(24,889)
Expenditures:
Current:
Personnel services
450,000
465,000
462,854
2,146
Operating expense
120,000
200,000
189,461
10,539
Capital outlay
-
10,000
7,070
2,930
Total expenditures
570,000
675,000
659,385
15,615
Excess of revenues over (under)
expenditures
(70,000)
(175,000)
(184,274)
(9,274)
Other financing sources:
Transfers (to)/from other governments
-
-
(2,374)
(2,374)
Total other financing sources
-
-
(2,374)
(2,374)
Excess of revenues over expenditures and other
financing sources (uses)
(70,000)
(175,000)
(186,648)
(11,648)
Fund balances, beginning of year
1,967,358
1,967,358
1,967,358
-
Fund balances, end of year
$ 1,897,358
$ 1,792,358
$ 1,780,710
$ (11,648)
23
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MONROE COUNTY, FLORIDA SHERIFF
NON -MAJOR SPECIAL REVENUE FUNDS DESCRIPTION
The purpose of each non -major special revenue fund in the combining balance sheet and combining
statement of revenues, expenditures and changes in fund balances is described below.
Teen Court Fund - This fund accounts for receipts and disbursements pertaining to a program designed
to deterjuveniles who are becoming involved in crime.
Law Enforcement Trust Fund - This fund accounts for expenditures to non-profit organizations to help
deter drug use and juvenile delinquency.
State Fine and Forfeiture (State Forfeiture) - This fund accounts for the proceeds received primarily from
seizures and forfeitures.
Contract Administrative Fund - This fund accounts for the administration of contracts between the Sheriff
and third parties.
Commissary Fund - This fund accounts for receipts and disbursements of inmate telephone commissions,
canteen revenues and other inmate programs.
Inter -Agency Communications Fund - This fund accounts for revenues and expenditures allocated for
radio communications.
25
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET - NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2017
ASSETS
Cash and cash equivalents
Due from Board of County Commissioners
Due from other funds
Due from governmental units
Due from others
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Accrued wages and benefits payable
Due to Board of County Commissioners
Due to other governmental units
Due to other funds
Due to others
Total liabilities
Deferred Inflows of Resources:
Unavailable revenues
Fund balances, restricted
Teen court program
Inter -agency communication program
Inmate welfare program
Farm program
Fund balances, committed
Contract administration
Total fund balances
Total liabilities, deferred inflows of resources and fund balances
Law
Enforcement
Teen Court Trust Fund
$ - $ 25
44,178 -
6,363 -
-
3
-
22
-
25
50,541 -
$ 50,541 $ 25
26
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET - NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2017
ASSETS
Cash and cash equivalents
Due from Board of County Commissioners
Due from other funds
Due from governmental units
Due from others
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Accrued wages and benefits payable
Due to Board of County Commissioners
Due to other governmental units
Due to other funds
Due to others
Total liabilities
Deferred Inflows of Resources:
Unavailable revenues
Fund balances, restricted
Teen court program
Inter -agency communication program
Inmate welfare program
Farm program
Fund balances, committed
Contract administration
Total fund balances
Total liabilities, deferred inflows of resources and fund balances
State Contract
Forfeiture Administrative Commissary
$ 30,240 $ - $ 716,357
22 1,404,956 670
- 111,656 -
- - 24,269
$ 30,262 $ 1,516,612 $ 741,296
$ - $ - $ 12,313
- - 10,132
30,262 249,770 -
- 3,480 9,286
- 48,553 9,283
- 1,850 -
- - 641,409
- - 58,873
- 1,212,885 -
- 1,212,885 700,282
$ 30,262 $ 1,516,612 $ 741,296
27
MONROE COUNTY, FLORIDA SHERIFF
COMBINING BALANCE SHEET - NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
SEPTEMBER 30, 2017
ASSETS
Cash and cash equivalents
Due from Board of County Commissioners
Due from other funds
Due from governmental units
Due from others
Total assets
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts payable
Accrued wages and benefits payable
Due to Board of County Commissioners
Due to other governmental units
Due to other funds
Due to others
Total liabilities
Deferred Inflows of Resources:
Unavailable revenues
Fund balances, restricted
Teen court program
Inter -agency communication program
Inmate welfare program
Farm program
Fund balances, committed
Contract administration
Total fund balances
Total liabilities, deferred inflows of resources and fund balances
Total
Nonmajor
Inter -Agency Special Revenue
Communications Funds
$ 396,370
$ 1,142,992
16,276
16,276
-
1,449,826
100
118,119
4,430
28,699
$ 417,176
$ 2,755,912
$ 9,641 $ 21,954
- 10,132
- 280,035
- 12,766
140 57,998
- 74
9,781 382,959
21 1,871
- 50,541
407,374 407,374
- 641,409
- 58,873
- 1,212,885
407,374 2,371,082
$ 417,176 $ 2,755,912
28
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2017
Law
Enforcement
Teen Court Trust Fund
Revenues:
Intergovernmental - BOCC
$ - $ 39,075
Intergovernmental - other government units
- -
Charges for services
50,701 -
Fines and forfeitures
- -
Investment income
- 22
Miscellaneous
- -
Total revenues
50,701 39,097
Expenditures:
Current:
Personnel services 50,999 -
Operating expenses 3,419 3,997
Capital outlay - -
Aid to other governments/non-profits - 35,100
Total expenditures 54,418 39,097
Excess of revenues over
(under) expenditures (3,717) -
Other financing sources (uses):
Transfers (to)/from other funds - -
Transfer (to)/from Board of County Commissioners - -
Total other financing sources (uses) - -
Excess of revenues over expenditures and other
financing sources (uses) (3,717) -
Fund balances, beginning of year 54,258 -
Fund balances, end of year $ 50,541 $ -
29
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2017
Revenues:
Intergovernmental - BOCC
Intergovernmental - other government units
Charges for services
Fines and forfeitures
Investment income
Miscellaneous income
Total revenues
Expenditures:
Current:
Personnel services
Operating expenses
Capital outlay
Aid to other governments/non-profits
Total expenditures
Excess of revenues over (under)
expenditures
Other financing sources (uses):
Transfers (to)/from other funds
Transfer (to)/from Board of County Commissioners
Total other financing sources (uses)
Excess of revenues over expenditures and other
financing sources (uses)
Fund balances, beginning of year
Fund balances, end of year
State
Contract
Forfeiture
Administrative
Commissary
-
273,838
-
-
3,365,179
443,129
127,064
-
-
191
4,849
5,048
-
3,200
13,474
127,255
3,647,066
461,651
-
3,366,528
164,474
96,993
224,134
217,232
-
8,052
3,572
96,993
3,598,714
385,278
30,262
48,352
76,373
-
5,387
-
(30,262)
-
-
(30,262)
5,387
-
-
53,739
76,373
-
1,159,146
623,909
$ -
$ 1,212,885 $
700,282
30
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
NON -MAJOR GOVERNMENTAL FUNDS
SPECIAL REVENUE FUNDS
YEAR ENDED SEPTEMBER 30, 2017
Total Nonmajor
Inter -Agency
Special Revenue
Communications
Funds
Revenues:
Intergovernmental - BOCC
$ 132,719
$ 171,794
Intergovernmental - other government units
-
273,838
Charges for services
22,266
3,881,275
Fines and forfeitures
-
127,064
Investment income
3,209
13,319
Miscellaneous income
-
16,674
Total revenues
158,194
4,483,964
Expenditures:
Current:
Personnel services
-
3,582,001
Operating expenses
154,459
700,234
Capital outlay
13,693
25,317
Aid to other governments/non-profits
-
35,100
Total expenditures
168,152
4,342,652
Excess of revenues over (under)
expenditures
(9,958)
141,312
Other financing sources (uses)
Transfers (to)/from other funds - 5,387
Transfer (to)/from Board of County Commissioners - (30,262)
Total other financing sources (uses) - (24,875)
Excess of revenues over expenditures and other
financing sources (uses) (9,958) 116,437
Fund balances, beginning of year 417,332 2,254,645
Fund balances, end of year $ 407,374 $ 2,371,082
31
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - TEEN COURT FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Charges for services $ 50,000 $ 50,000 $ 50,701 $ 701
Total revenues 50,000 50,000 50,701 701
Expenditures:
Current:
Personnel services
Operating expense
Total expenditures
Excess of revenues over (under) expenditures
Excess of revenues over expenditures and other
financing sources (uses)
Fund balances, beginning of year
Fund balances, end of year
53,000
55,000
50,999
4,001
7,000
5,000
3,419
1,581
60,000
60,000
54,418
5,582
(10,000)
(10,000)
(3,717)
6,283
(10,000)
(10,000)
(3,717)
6,283
54,258
54,258
54,258
-
$ 44,258
$ 44,258
$ 50,541 $
6,283
32
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - LAW ENFORCEMENT TRUST FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Intergovernmental - BOCC $ 52,000 $ 42,000 $ 39,097 $ (2,903)
Total revenues 52,000 42,000 39,097 (2,903)
Expenditures:
Current:
Operating expenses 4,000 5,000 3,997 1,003
Aid to other governments/non-profits 48,000 37,000 35,100 1,900
Total expenditures 52,000 42,000 39,097 2,903
Excess of revenues over (under) expenditures - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year
33
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - STATE FORFEITURE FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original Final Positive
Budget Budget Actual (Negative)
Revenues:
Fines and forfeitures $ 49,500 $ 130,500 $ 127,064 $ (3,436)
Investment income 500 500 191 (309)
Total revenues 50,000 131,000 127,255 (3,745)
Expenditures:
Current:
Operating expenses 28,000 100,000 96,993 3,007
Total expenditures 28,000 100,000 96,993 3,007
Excess of revenues over (under)
expenditures 22,000 31,000 30,262 (738)
Other financing uses
Transfer (to)/from Board of County Commissioners (22,000) (31,000) (30,262) 738
Total other financing uses (22,000) (31,000) (30,262) 738
Excess of revenues over expenditures and other
financing sources (uses) - - - -
Fund balances, beginning of year - - - -
Fund balances, end of year
34
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - CONTRACT ADMINISTRATIVE FUND
YEAR ENDED SEPTEMBER 30, 2017
Revenues:
Intergovernmental -other governmental units
Charges for services
Interest income
Miscellaneous income
Total revenues
Expenditures:
Current:
Personnel
Operating expenses
Capital expenses
Total expenditures
Excess of revenues over (under)
expenditures
Other financing sources (uses)
Transfers (to)/from other funds
Transfers (to)/from other governments
Total other financing sources (uses)
Excess of revenues over expenditures and other
financing sources (uses)
Fund balances, beginning of year
Fund balances, end of year
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
$ 365,000
$ 275,000
$ 273,838
$ (1,162)
3,335,000
3,340,000
3,365,179
25,179
5,000
5,000
4,849
(151)
-
-
3,200
3,200
3,705,000
3,620,000
3,647,066
27,066
3,390,000
3,375,000
3,366,528
8,472
240,000
225,000
224,134
866
35,000
20,000
8,052
11,948
3,665,000
3,620,000
3,598,714
21,286
40,000
-
48,352
48,352
(40,000) -
(40,000) -
5,387 5,387
5,387 5,387
- - 53,739 53,739
1,159,146 1,159,146 1,159,146 -
$ 1,159,146 $ 1,159,146 $ 1,212,885 $ 53,739
35
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - COMMISSARY FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Charges for services
$ 548,000
$ 446,000
$ 443,129
$ (2,871)
Investment income
3,200
5,200
5,048
(152)
Miscellaneous income
13,800
13,800
13,474
(326)
Total revenues
565,000
465,000
461,651
(3,349)
Expenditures:
Current:
Personnel expenses
170,000
170,000
164,474
5,526
Operating expenses
300,000
225,000
217,232
7,768
Capital outlay
2,500
5,000
3,572
1,428
Total expenditures
472,500
400,000
385,278
14,722
Excess of revenues over (under)
expenditures
92,500
65,000
76,373
11,373
Fund balances, beginning of year
623,909
623,909
623,909
-
Fund balances, end of year
$ 716,409
$ 688,909
$ 700,282
$ 11,373
109
MONROE COUNTY, FLORIDA SHERIFF
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL - INTER -AGENCY COMMUNICATIONS FUND
YEAR ENDED SEPTEMBER 30, 2017
Variance
With Final
Original
Final
Positive
Budget
Budget
Actual
(Negative)
Revenues:
Intergovernmental - BOCC
$ 135,000
$ 133,000
$ 132,719
$ (281)
Charges for services
25,000
23,000
22,266
(734)
Investment income
5,000
4,000
3,209
(791)
Total revenues
165,000
160,000
158,194
(1,806)
Expenditures:
Current:
Operating expense 165,000 155,000 154,459 541
Capital outlay - 15,000 13,693 1,307
Total expenditures 165,000 170,000 168,152 1,848
Excess of revenues over (under)
expenditures - (10,000) (9,958) 42
Fund balances, beginning of year 417,332 417,332 417,332 -
Fund balances, end of year $ 417,332 $ 407,332 $ 407,374 $ 42
37
MONROE COUNTY, FLORIDA SHERIFF
AGENCY FUNDS DESCRIPTION
The purpose of each agency fund in the combining financial statement on the following page is described
below.
Civil Process Fund - This fund accounts for receipt and disbursement of funds received for the service of
papers by the Sheriff.
Bonds Fund - This fund accounts for receipts and disbursements of the Bonds Fund.
Inmate Fund - This fund accounts for receipts and disbursements of the monies held by the Sheriff on
behalf of incarcerated inmates.
38
MONROE COUNTY, FLORIDA SHERIFF
COMBINING STATEMENT OF CHANGES IN FIDUCIARY ASSETS AND LIABILITIES
ALL AGENCY FUNDS
YEAR ENDED SEPTEMBER 30, 2017
October 1,
September 30,
2016
Additions
Deductions
2017
Civil Process
Assets
Cash and cash equivalents
$
5,055
$
67,125
$
71,370
$
810
Total assets
$
5,055
$
67,125
$
71,370
$
810
Liabilities
Due to Board of County Commissioners
$
5,055
$
51,550
$
55,795
$
810
Total liabilities
$
5,055
$
51,550
$
55,795
$
810
Bonds
Assets
Cash and cash equivalents
$
584,029
$
539,596
$
445,927
$
677,698
Total assets
$
584,029
$
539,596
$
445,927
$
677,698
Liabilities
Due to individuals
$
584,029
$
539,596
$
445,927
$
677,698
Total liabilities
$
584,029
$
539,596
$
445,927
$
677,698
Inmate
Assets
Cash and cash equivalents
$
38,167
$
1,052,819
$
1,059,969
$
31,017
Due from others (TouchPay)
142
1,016,011
1,010,913
5,240
Total assets
$
38,309
$
2,068,830
$
2,070,882
$
36,257
Liabilities
Accounts payable
$
15,629
$
521,649
$
530,777
$
6,501
Due to individuals
22,680
1,290,401
1,283,325
29,756
Total liabilities
38,309
Total All Agency Funds
Assets
Cash and cash equivalents
$
627,251
$
1,659,540
$
1,577,266
$
709,525
Due from others
142
1,016,011
1,010,913
5,240
Total assets
$
627,393
$
2,675,551
$
2,588,179
$
714,765
Liabilities
Accounts payable
$
15,629
$
521,649
$
530,777
$
6,501
Due to Board of County Commissioners
5,055
51,550
55,795
810
Due to individuals
606,709
1,829,997
1,729,252
707,454
Total liabilities
$
627,393
$
2,403,196
$
2,315,824
$
714,765
39
SUPPLEMENTARY REPORTS
106001
w.m% Cherry rt,
Report of Independent Auditor on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with
Government Auditing Standards
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of each major fund and the aggregate
remaining fund information of the Monroe County, Florida Sheriff (the "Sheriff') as of and for the year ended
September 30, 2017, and the related notes to the financial statements, and have issued our report thereon
dated February 6, 2018 for the purpose of compliance with Section 218.39(2), Florida Statutes, and Chapter
10.550, Rules of the Auditor General -Local Governmental Entity Audits.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Sheriffs internal control over
financial reporting ("internal control") to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of the Sheriffs internal control over financial reporting. Accordingly,
we do not express an opinion on the effectiveness of the Sheriffs internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement will not be prevented, or
detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of
deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit
attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Sheriffs financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and
grant agreements, noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government Auditing
Standards.
.s]
Purpose of this Report
This report is intended solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the Sheriffs internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Sheriffs internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
Orlando, Florida
February 6, 2018
41
106001
w.m% Cherry rt,
Independent Auditor's Management Letter
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
Report on the Financial Statements
We have audited the financial statements of the Monroe County, Florida Sheriff (the "Sheriff'), as of and for the
year ended September 30, 2017, and have issued our report thereon dated February 6, 2018.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
Other Reporting Requirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and Report of Independent Accountant on Compliance with Local Government
Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor
General. Disclosures in those reports, which are dated February 6, 2018, should be considered in conjunction
with this management letter.
Prior Audit Findings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. There were no recommendations made in the preceding annual financial audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Sheriff is a separately elected county official
established pursuant to the Constitution of the State of Florida. There are no component units related to the
Sheriff.
Financial Management
Section 10.443(1)(1)2., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
Additional Matters
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect
on the financial statements that is less than material but which warrants the attention of those charged with
governance. In connection with our audit, we did not have any such findings.
CVA
Purpose of this Letter
The purpose of this management letter is to communicate certain matters prescribed in Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Orlando, Florida
February 6, 2018
43
106001
w.m% Cherry rt,
Report of Independent Accountant on Compliance
with Local Government Investment Policies
To the Honorable Rick Ramsay,
Sheriff of Monroe County, Florida
We have examined the Monroe County, Florida Sheriff (the "Sheriff'), compliance with local government
investment policy requirements of Section 218.415, Florida Statutes, during the year ended September 30,
2017. Management of the Sheriff is responsible for the Sheriffs compliance with the specified requirements. Our
responsibility is to express an opinion on the Sheriffs compliance with the specified requirements based on our
examination.
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Sheriff complied, in all material respects, with the specified
requirements referenced above. An examination involves performing procedures to obtain evidence about
whether the Sheriff complied with the specified requirements. The nature, timing and extent of the procedures
selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due
to fraud or error. We believe that the evidence obtained is sufficient and appropriate to provide a reasonable
basis for our opinion.
Our examination does not provide a legal determination on the Sheriffs compliance with the specified
requirements.
In our opinion, the Sheriff complied, in all material respects, with the local investment policy requirements of
Section 218.415, Florida Statutes, during the year ended September 30, 2017.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes, and
Rules of the Auditor General.
Orlando, Florida
February 6, 2018