Fiscal Year 2017MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
FINANCIALSTATEMENTS
As of and for the Year Ended September 30, 2017
And Reports of Independent Auditor
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
TABLEOFCONTENTS
REPORTOFINDEPENDENTAUDITOR
................................................................................................ 1-2
FINANCIALSTATEMENTS
Balance Sheet – GeneralFund ...................................................................................................................... 3
Statement of Revenues, Expenditures, and Changes in Fund Balances -
General Fund ................................................................................................................................................ 4
Notes to Financial Statements ....................................................................................................................5-10
REQUIREDSUPPLEMENTARYINFORMATION
Schedule of Revenues and Expenditures - Budget and Actual -
General Fund ............................................................................................................................................... 11
SUPPLEMENTARYREPORTS
Report of Independent Auditor on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards ........................................................... 12-13
Independent Auditor’s ManagementLetter .............................................................................................. 14-15
Report of Independent Accountant on Compliance with Local Government
Investment Policies ...................................................................................................................................... 16
ReportofIndependentAuditor
To the Honorable Joyce Griffin,
Supervisor of Elections of Monroe County, Florida
ReportonFinancialStatements
We have audited the accompanying financial statements of the general fund of the Monroe County, Florida
Supervisor of Elections (the "Supervisor of Elections") as of and for the year ended September 30, 2017, and
the related notes to the financial statements as listed in the table of contents.
DĂŶĂŐĞŵĞŶƚ͛ƐResponsibilityfortheFinancialStatements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of the
financial statements that are free from material misstatement, whether due to fraud or error.
ƵĚŝƚŽƌ͛ƐResponsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller
General of the United States. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of
the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control relevant to the Supervisor of Elections’ preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Supervisor of
Elections’ internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates made
by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of the general fund of the Supervisor of Elections as of September 30, 2017, and the changes in
financial position thereof for the year then ended, in conformity with accounting principles generally accepted in
the United States of America.
EmphasisofMatter
As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared
solely for the purpose of complying with Rules of the Auditor General of the State of Florida. In conformity with
the Rules, the accompanying financial statements are intended to present the financial position and changes in
financial position of the general fund of Monroe County, Florida that is attributable to the Supervisor of Elections.
They do not purport to, and do not, present fairly the financial position of Monroe County, Florida as of
September 30, 2017, and the changes in its financial position for the fiscal year then ended in conformity with
accounting principles generally accepted in the United States of America. Our opinion is not modified with
respect to this matter.
OtherMatters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the required
supplementary information as listed in the table of contents be presented to supplement the financial
statements. Such information, although not a part of the financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
financial statements in an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management’s responses to our
inquiries, the financial statements, and other knowledge we obtained during our audit of the financial
statements. We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
OtherReportingRequiredbyGovernmentAuditingStandards
In accordance with Government Auditing Standards, we have also issued our report dated February 13, 2018
on our consideration of the Supervisor of Elections' internal control over financial reporting and our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The
purpose of that report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards in considering the Supervisor of Elections’ internal control over financial reporting and
compliance.
Orlando, Florida
February 13, 2018
2
FINANCIAL STATEMENTS
MONROECOUNTY,FLORID
A
SUPERVISOROFELECTION
S
BALANCESHEET
GENERALFUND
SEPTEMBER30,2017
ASSETS
Assets
Cash and cash equivalents$ 314,349
Prepaid items 25,306
Due from Board of County Commissioners24,679
Total assets
$ 364,334
LIABILITIESANDFUNDBALANCES
Liabilities
Accounts payable$ 9,296
Accrued wages and benefits payable26,293
Due to Board of County Commissioners328,745
Total liabilities
364,334
Fund balance
-
Total liabilities and fund balances
$ 364,334
The accompanying notes to financial statements are an integral part of this statement. 3
MONROECOUNTY,FLORID
A
SUPERVISOROFELECTION
S
STATEMENTOFREVENUES,EXPENDITURES,ANDCHANGESINFUNDBALANCES
GENERALFUND
YEARENDEDSEPTEMBER30,2017
Revenues
Intergovernmental:
Board of County Commissioners1,631,844$
Investment income 165
Miscellaneous 1,128
Total revenues1,633,137
Expenditures
Current:
Personnel services 859,680
Operating expenditures 428,778
Capital outlay 15,934
Total expenditures1,304,392
Excess of revenues over expenditures328,745
Other financing sources (uses)
Transfer to Board of County Commissioners(328,745)
Total financing sources (uses)(328,745)
Net change in fund balance
-
Fund balance, beginning of year
-
Fund balance, end of year
$ -
The accompanying notes to financial statements are an integral part of this statement. 4
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2017
NoteϭͶ^ƵŵŵĂƌLJofsignificantaccountingpolicies
Reporting entity – The Monroe County, Florida Supervisor of Elections (the “Supervisor of Elections”) is a
separately elected county official established pursuant to the Constitution of the State of Florida. The Supervisor
of Elections’ financial statements do not purport to reflect the financial position or the results of operations of
Monroe County, Florida (the “County”) taken as a whole. The financial statements of the Supervisor of Elections
have been prepared in accordance with the accounting principles and reporting guidelines established by the
Governmental Accounting Standards Board (“GASB”).
Entity status for financial reporting purposes is governed by Statement No. 14, as amended. Although the
Supervisor of Elections’ office is operationally autonomous, it does not hold sufficient corporate powers of its
own to be considered a legally separate entity for financial reporting purposes. Therefore, under GASB
guidelines, the Supervisor of Elections is reported as part of the primary government of Monroe County, Florida.
Measurement focus, basis of accounting, and financial statement presentation – The Supervisor of Elections’
financial statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes, and
Chapter 10.550, Rules of the Auditor General, which require the Supervisor of Elections to only present fund
financial statements.
The General Fund is a governmental fund used to account for all revenues and expenditures applicable to the
general operations of the Supervisor of Elections that are not required legally or by accounting principles
generally accepted in the United States of America to be accounted for in another fund. The General Fund is
presented as a major governmental fund and uses the current financial resources measurement focus and the
modified accrual basis of accounting. Revenues are recognized when measurable and available. Revenues are
considered to be available when they are collectible within the current period or soon enough thereafter to pay
liabilities of the current period. For this purpose, the Supervisor of Elections considers amounts collected within
60 days after year-end to be available and thus recognizes them as revenues of the current year. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, expenditures related
to compensated absences and claims and judgments are recorded only when payment is due.
The extent to which General Fund revenues exceed General Fund expenditures is reflected as transfers out
and as liabilities to the Monroe County Board of County Commissioners (the “Board”).
Budgetary requirements – General Fund expenditures are controlled by appropriations in accordance with the
budget requirements set forth in the Florida Statutes. The General Fund budget is prepared on a basis
consistent with accounting principles generally accepted in the United States of America.
Cash and cash equivalents – The Supervisor of Elections' cash and cash equivalents consist of demand
deposits.
Capital assets – Tangible personal property used in the Supervisor of Elections' operations are recorded as
expenditures in the General Fund at the time assets are received and a liability is incurred. Purchased assets
are capitalized at historical cost in the government-wide financial statements of the County. In addition, the
County provides office space used by the Supervisor of Elections at no charge.
Compensated absences – The Supervisor of Elections permits employees to accumulate earned but unused
vacation and sick pay benefits. The Supervisor of Elections is not legally required to and does not accumulate
expendable available financial resources to liquidate this obligation. The obligation for compensated absences
is accrued in the government-wide financial statements of the County. Related long-term obligations, amounting
to $33,306 at September 30, 2017, are included in the government-wide financial statements of the County.
5
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2017
NoteϭͶ^ƵŵŵĂƌLJofsignificantaccountingpolicies(continued)
Use of estimates –The preparation of financial statements requires management to make use of estimates that
affect reported amounts. Actual results could differ from estimates.
Prepaid items – Certain payments to vendors reflect costs applicable to future accounting periods and are
recorded as prepaid items.
NoteϮͶĞƉŽƐŝƚƐandinvestments
The Supervisor of Elections follows Florida Statutes for its investment policy, which authorizes investments in
certificates of deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust
Fund administered by the Florida State Board of Administration, and obligations of the U.S. Government and
government agencies unconditionally guaranteed by the U.S. Government.
Cash and cash equivalents consist of demand deposits insured by the Federal Deposit Insurance Corporation
(FDIC) or covered by the State of Florida collateral pool, a multiple financial institution pool with the ability to
assess its members for collateral shortfalls if a member institution fails.
At September 30, 2017, the Supervisor of Elections has demand deposits with a carrying amount of $314,349
and a bank balance of $332,740.
NoteϯͶZĞƚŝƌĞŵĞŶƚsystem
Florida Retirement System
As a general rule, membership in the Florida Retirement System (the "FRS") is compulsory for all employees
working in a regularly established position for a state agency, county government, district school board, state
university, community college, or a participating city or special district within the State of Florida.
FRS was created in Florida Statute Chapter 121. Amendments to all of the following retirement plans can only
be made by an act of the Florida Legislature. Rules governing the operations and administration of the system
may be found in Chapter 60S of the Florida Administrative Code (the "FAC"), except the Investment Plan for
which rules may be found in Chapter 19, FAC. The FAC is maintained by the Department of State.
Pension Plan
Description
- The FRS was created to provide public employees a cost sharing, multiple-
employer defined benefit plan (the "Pension Plan"). The Pension Plan is administered by the
Florida Department of Management Services, Division of Retirement.
Benefits
- The Pension Plan provides retirement and disability benefits, annual cost-of-living
adjustments, and death benefits to plan members and beneficiaries. Retirement, disability and
death benefits are based on age, average final compensation and years-of-service credit.
Members enrolled in the Pension Plan before July 1, 2011, will be vested, or eligible to receive
future benefits after 6 years of creditable service. Substantial changes were made to the
Pension Plan during fiscal year 2011, affecting new members enrolled by extending the vesting
requirement. Therefore, on or after July 1, 2011 members will be vested, or eligible to receive
future benefits, after 8 years of creditable service.
6
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2017
NoteϯͶZĞƚŝƌĞŵĞŶƚsystem(continued)
Regular class members, Senior Management Service class members and Elected Officers'
class members enrolled before July 1, 2011 are eligible for normal retirement ifthey are vested
and age 62 or if they have 30 years of creditable service regardless of age. They are entitled to
a retirement benefit payable monthly for life,equal to 1.6%, 2% and 3.0% respectively (3.33%
for judges and justices) of their final average compensation based on the five highest years of
salary,for each year of credited service.On or after July 1,2011 the normal age of retirement
increased to 65 or 33 years of creditable service regardless of age.
A regular class member may retire early ifvested but under the required retirement age.
However,the benefit will be reduced by 5 percent for each year between the age at retirement
and the normal retirement age.
Funding Policy-Governmental employers'contributions are based on state-wide contribution
rates.The employer contribution rates by job class for the periods from October 1,2016
through June 30,2017 and July 1, 2017 through September 30,2017,respectively, were as
follows:regular members -7.52% and 7.92%, senior management -21.77% and 22.71% and,
county elected officers -42.17% and 45.50%. During the fiscal year ended September 30,2017,
the Supervisor of Elections contributed to the plan an amount equal to 16.19%of covered
payroll.
In addition to governmental employer contributions,all enrolled members of the Pension Plan
are required to contribute 3.0% of their salary.
Description–The Investment Plan, under Florida Statute 121.4501, provides an alternative to
the Pension Plan. This is a defined contribution plan which is administered by the State Board
of Administration.
These participants receive a contribution for self-direction in an investment product, with a third
party administrator selected by the State Board of Administration. All benefits payable under the
Investment Plan shall be paid solely from the member’s individual account within the Investment
Plan Trust Fund.
Benefits – The Investment Plan provides retirement, disability and death benefits to plan
members and beneficiaries. Retirement, disability and death benefits are based on age,
average final compensation and years-of-service credit.
Members are vested, or eligible to receive future benefits at one year of service.
Retirement depends on your class of membership and the first date of hire. The same age and
years-of-service credit applies as in the Pension Plan.
Upon retirement, the member may rollover vested funds to another qualified plan, structure a
periodic payment under the Investment Plan, receive a lump-sum distribution, lease the funds
invested for future distribution, or any combination of these options.
Disability coverage is provided to the member but must either transfer their investment account
balance to the Pension Plan when approved for disability retirement in order to receive
guaranteed lifetime monthly benefits under the Pension Plan or remain in the Investment Plan
and rely upon the account balance for retirement income.
7
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2017
NoteϯͶZĞƚŝƌĞŵĞŶƚsystem(continued)
Funding Policy- Governmental employers and class members are required to make
contributions, using the blended contribution rate, to the FRS for investment to pay future
benefits to members and beneficiaries.These contributions are transferred to the FRS Trust
Fund individual member accounts, and the individual members allocate contributions and
account balances among various approved investment choices.The ultimate benefit depends in
part on the performance of investment funds.
(the "DROP")
Deferred Retirement Option Program
Description- DROP is a voluntary retirement program that is available only to FRS Pension
Plan members who qualify for normal retirement. Under Florida Statute 121.091,the FRS
administers DROP, which is a program that allows members to retire without terminating their
employment.
Benefits- DROP allows eligible members to defer receipt of monthly retirement benefit
payments while continuing employment with an FRS employer for a period not to exceed 60
months after electing to participate.While in DROP, employees simultaneously earn a salary
while their monthly retirement benefits are held in the FRS Trust Fund and accrue interest.
When employment terminates at the end of the approved DROP participation period, a DROP
participant receives the DROP payout and begins receiving the monthly retirement benefit in the
same amount determined at retirement,plus annual cost-of-living increases.
Funding Policy - The employer contribution ratesfor the periods from October 1,2016 through
June 30,2017 and July 1, 2017 through September 30,2017 for DROP participants are 12.99%
and 13.26%,respectively.There are no requiredcontributions by DROP participants.
Health Insurance Subsidy (the "HIS Plan")
Description- Florida Statute Chapter 112,established the HIS Plan, a cost-sharing multiple-
employer defined benefit plan,to assist retired members in paying the costs of health
insurance.This monthly benefit is administered by the Florida Department of Management
Services,Division of Retirement.
Benefits- Eligible retirees and beneficiaries receive a monthly health insurancesubsidy
payment of $5 for each year of creditable service,with a minimum payment of $30 and a
maximum payment of $150 per month.
Funding Policy-The HIS Plan is funded by required contributions from FRS participating
employees as set forth by the Florida Legislature,based on a percentage of gross
compensation for all active FRS members.
The Supervisor of Elections recognizespension expenditures in an amount equal to amounts paid to the
Pension Plan,the Investment Plan and the HIS Plan,amounting to $82,492, $34,179, and $51,754,
respectively,for the fiscal year ended September 30,2017. The Supervisor or Election's payments for the
Pension Plan and the HISPlan after June 30,2017,the measurement date used to determine the net pension
liability associated with the Pension Plan and HIS Plan,amounted to $19,918 and $2,197,respectively.
8
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2017
NoteϯͶZĞƚŝƌĞŵĞŶƚsystem(continued)
The Supervisor of Elections isnot legally required to and does not accumulate expendable available resources
toliquidatetheretirementobligationrelatedtoitsemployees.Accordingly,the net pension liabilityand
associated deferred outflows and deferred inflows are presented on the government-wide financial statements
of the County,followingrequirements of GASB Statement No.68,Accounting and Financial Reporting for
Pensions - an amendment of GASB Statement No.27,and GASB Statement No.71,Pension Transition for
Contributions Made Subsequent to the Measurement Date - an amendment of GASB Statement No.68,
effective October 1,2014.
The State of Florida annually issues a publicly available financial report that includes financial statements and
required supplementary information for the FRS.The latest available report may be obtained by writing to the
State of Florida Division of Retirement, Department of Management Services,P.O.Box 9000,Tallahassee,
Florida 32315-9000.That report may be viewed on the Florida Department of Management Services website
located at www.dms.myflorida.com/workforce operations/retirement/publications.
NoteϰͶKƚŚĞƌPostemploymentBenefits(OPEB)plan
The Monroe County Board of County Commissioners (“BOCC”) administers a single-employer defined benefit
healthcare plan (the “Plan”). Florida Statute 112.0801 requires the County to provide retirees and their eligible
dependents with the option to participate in the Plan if the County provides health insurance to its active employees
and their eligible dependents. The Plan provides medical coverage, prescription drug benefits, and life insurance to
both active and eligible retired employees. The Plan does not issue a publicly available financial report.
The BOCC may amend the plan design, with changes to the benefits, premiums and/or levels of participant
contribution at any time. In an open session, on at least an annual basis and prior to the annual enrollment
process, the BOCC approves the rates for the coming calendar year for the retiree and County contributions.
Eligibility for post-employment participation in the Plan is limited to full-time employees of the County, and the
Constitutional Officers. Employees who retire as an active participant in the Plan and were hired on or after
October 1, 2001 may continue to participate in the Plan by paying the monthly premium established annually by the
BOCC. Employees who retire as an active participant in the plan, were hired before October 1, 2001, have at least
ten years of full-time service with the County, and meet the retirement criteria of the Florida Retirement System
(FRS) may maintain their group health insurance benefits with Monroe County following their retirement, provided
they contribute a premium of $5 per month for each year of creditable service with the FRS at the time of retirement
with Monroe County and will pay at a minimum $50 per month up to the maximum of $150 per month. Retirees
who have met the requirements for early retirement, have not achieved age 60 and whose age and years of
service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or the rule of 70 is
met. At that time, the retiree’s cost of participation will be a premium of $5 per month for each year of creditable
service with the FRS at the time of retirement with Monroe County and will pay at a minimum $50 per month up to
the maximum of $150 per month. Surviving spouses and dependents of participating retirees may continue in the
plan if eligibility criteria specific to those classes are met.
The BOCC engages an actuarial firm on a biennial basis to determine the County’s actuarially determined annual
required contribution and unfunded obligation. The Supervisor of Elections has no responsibility to the Plan other
than to make the periodic payments determined by the BOCC. Further information about the Plan is available in
the County’s Comprehensive Annual Financial Report which is published on the Clerk‘s website at www.clerk-of-
the-court.com.
9
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
NOTESTOFINANCIALSTATEMENTS
SEPTEMBER30,2017
NoteϱͶZŝƐŬmanagement
The Supervisor of Elections is exposed to various risks of loss related to tort; theft of, damage to, and
destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Supervisor of
Elections participates in the coverage provided by the Board for Workers’ Compensation, Group Insurance, and
Risk Management internal service funds. Under these programs, Workers’ Compensation provides $500,000
coverage per claim for regular employees. Workers’ Compensation claims in excess of the self-insured
coverage are covered by an excess insurance policy. Risk Management has a $5,000,000 excess insurance
policy for general liability claims with a $200,000 self-insured retention, and building property damage is covered
for the actual value of the buildings with a deductible of $50,000. Deductibles for windstorm and flood vary by
location. Monroe County purchases commercial insurance for claims in excess of coverage provided by the
funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the
past three years. The Supervisor of Elections makes payments to the Workers’ Compensation, Group Insurance
and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims.
NoteϲͶŽŵŵŝƚŵĞŶƚƐ
Operating Leases – The Supervisor of Elections’ leases office equipment under various operating lease
agreements. Total lease expenditures amounted to $56,931 during the year ended September 30, 2017.
The following is a schedule by years of minimum future obligations under noncancelable operating leases as of
September 30, 2017:
YearEnding
September30Amount
2018$ 57,876
201939,430
20202,363
$ 99,669
NoteϳͶ>ŝƚŝŐĂƚŝŽŶ
The Supervisor of Elections is a party from time to time in various lawsuits and other claims incidental to the
ordinary course of its operation, some of which are covered by the Board’s self-insurance program. While the
results of litigation cannot be predicted with certainty, management believes the final outcome of such litigation
will not have a material adverse effect on the Supervisor of Elections’ financial position.
10
REQUIRED SUPPLEMENTARY INFORMATION
MONROECOUNTY,FLORIDA
SUPERVISOROFELECTIONS
SCHEDULEOFREVENUESANDEXPENDITURES
BUDGETANDACTUALGENERALFUND
YEARENDEDSEPTEMBER30,201
7
GeneralFund
Variancewith
FinalBudget
OriginalFinalPositive
BudgetBudgetActual(Negative)
Revenues
Intergovernmental:
Board of County Commissioners1,631,844$ 1,631,844$ 1,631,844
$ $ -
165 165
Investment income - -
Miscellaneous 1,128 1,128
- -
Total revenues 1,631,844 1,631,844 1,633,137 1,293
Expenditures
Current:
Personnel services 917,844 917,844 859,680 58,164
Operating expenditures 589,000 589,000 428,778 160,222
Capital outlay 125,000 125,000 15,934 109,066
Total expenditures 1,631,844 1,631,844 1,304,392 327,452
Excess of revenues
over (under) expenditures 328,745 328,745
- -
Other financing sources (uses)
Transfer to Board of County Commissioners (328,745)
- -(328,745)
Total financing sources (uses) (328,745)
- -(328,745)
Excess of revenues over expenditures and
other financing sources (uses)
- - - -
Fund balance, beginning of year
- - - -
Fund balance, end of year
$ - $ - $ - $ -
11
SUPPLEMENTARY REPORTS
ReportofIndependentAuditoronInternalControlover
FinancialReportingandonComplianceandOtherMatters
BasedonanAuditofFinancialStatementsPerformed
inAccordancewithGovernmentAuditingStandards
To the Honorable Joyce Griffin
Supervisor of Elections of Monroe County, Florida
We have audited, in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of the general fund of the Monroe County,
Florida Supervisor of Elections (the "Supervisor of Elections") as of and for the year ended September 30, 2017,
and the related notes to the financial statements, and have issued our report thereon dated February 13, 2018
for the purpose of compliance with Section 218.39(2), Florida Statutes, and Chapter 10.550, Rules of the
Auditor General-Local Governmental Entity Audits.
InternalControloverFinancialReporting
In planning and performing our audit, we considered the Supervisor of Elections’ internal control over financial
reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the
purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the Supervisor of Elections’ internal control. Accordingly, we do not express an opinion
on the effectiveness of the Supervisor of Elections’ internal control.
Adeficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial
statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a
deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section
and was not designed to identify all deficiencies in internal control that might be material weaknesses or
significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal
control that we consider to be material weaknesses. However, material weaknesses may exist that have not
been identified.
ComplianceandOtherMatters
As part of obtaining reasonable assurance about whether the Supervisor of Elections’ financial statements are
free from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect
on the determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of
our tests disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
12
PurposeofthisReport
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Supervisor of Election’s internal control and compliance. Accordingly, this
communication is not suitable for any other purpose.
Orlando, Florida
February 13, 2018
13
IndependentƵĚŝƚŽƌ͛ƐManagementLetter
To the Honorable Joyce Griffin,
Supervisor of Elections of Monroe County, Florida
ReportontheFinancialStatements
We have audited the financial statements of the Monroe County, Florida Supervisor of Elections (the
"Supervisor of Elections"), as of and for the year ended September 30, 2017, and have issued our report
thereon dated February 13, 2018.
ƵĚŝƚŽƌ͛ƐResponsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in Government AuditingStandards, issued by
the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.
OtherReportingRequirements
We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards and our Report of Independent Accountant on Compliance with Local
Government Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules
of the Auditor General. Disclosures in those reports, which are dated February 13, 2018, should be considered
in conjunction with this management letter.
PriorAuditFindings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial audit
report. There were no recommendations made in the preceding annual financial audit report.
OfficialTitleandLegalAuthority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for
the primary government and each component unit of the reporting entity be disclosed in the management letter,
unless disclosed in the notes to the financial statements. The Supervisor of Elections is a separately elected
county official established pursuant to the Constitution of the State of Florida. There are no component units
related to the Supervisor of Elections.
FinancialManagement
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
AdditionalMatters
Section 10.554(1)(i)3., Rules of the Auditor General, requires us to communicate noncompliance with provisions
of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an
effect on the financial statements that is less than material but which warrants the attention of those charged
with governance. In connection with our audit, we did not note any such findings.
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PurposeofthisLetter
The purpose of this management letter is to communicate certain matters prescribed by Chapter 10.550, Rules
of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.
Orlando, Florida
February 13, 2018
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ReportofIndependentAccountantonCompliance
withLocalGovernmentInvestmentPolicies
To the Honorable Joyce Griffin,
Supervisor of Elections of Monroe County, Florida
We have examined the Monroe County, Florida Supervisor of Elections' (the “Supervisor of Elections”)
compliance with the local government investment policy requirements of Section 218.415, Florida Statutes,
during the year ended September 30, 2017.Management of the Supervisor of Elections’ is responsible for the
Supervisor of Elections' compliance with the specified requirements. Our responsibility is to express an opinion
on the Supervisor of Elections' compliance with the specific requirements based on our examination.
Our examination was conducted in accordance with attestation standards established by the American Institute
of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain
reasonable assurance about whether the Supervisor of Elections complied, in all material respects, with the
specified requirements referenced above. An examination involves performing procedures to obtain evidence
about whether the Supervisor of Elections complied with the specified requirements. The nature, timing and
extent of the procedures selected depend on our judgment, including an assessment of the risks of material
noncompliance, whether due to fraud or error. We believe that the evidence obtained is sufficient and
appropriate to provide a reasonable basis for our opinion.
Our examination does not provide a legal determination on the Supervisor of Elections’ compliance with the
specified requirements.
In our opinion, the Supervisor of Elections complied, in all material respects, with the local investment policy
requirements of Section 218.415, Florida Statutes, during the year ended September 30, 2017.
The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes, and
Rules of the Auditor General.
Orlando, Florida
February 13, 2018
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