Item Q01
M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:November1, 2015
SUBJECT:County Divisions’ Monthly Activity Report for October2015
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –OCTOBER 2015
AIRPORTS
October 4Attended National Fire Prevention Week at the airport fire house.
October 6Attended quarterly Noise Ad-Hoc meeting with Deb Murphy the airport noise consultant.
Mayor Kolhage chairs the committee.
October 7Monthly airline meeting, airlines are ramping up flights for season. CLT and DCA
October 7Attended rates and charges 12, 13, 14 FY reconciliation review.
October 8EYW Customs projectphase 2 bid opening, 4 bidders, OAC Action Construction is low
bidder.
October 9Met with NAS Commanding Officer to discuss Joint Use potential for EYW commercial
airlines in the future.
October 12Attended tenant meeting with Key West By the Sea to discuss upcoming Noise Insulation
Program project and seek board approval to proceed.
October 14Met with Elite Airlines to discuss new air service at EYW. EYW-MLB-Portland, Maine and
EYW-Naples-Newark. Using CRJ 700 65 seat aircraft.
October 16Met with EAC consultants for a visit, they are interested in future opportunities.
October 16Met with proposed airport information booth volunteers and Meri De Mercado to discuss
booth staffing and logistics.
October 19Met with Bill Ehrhorn owner of Marathon Jet Center to discuss lease hold upgrades and
extension of current lease term.
October 20-23Attended Sixel Air Service conference in NW Arkansas, met with 7 airlines to discuss
potential new air service at MTH and EYW.
October 25Attended Airport Zombie Bike Ride at East Martello tower.
October 28-30Attended Florida Airports Council annual specialty conference meeting in Orlando.
MARATHON
October 1Attended the FAA Runway Safety Action Team meeting at Fort Lauderdale
Airport.
October 9MTH Customs Progress Meeting –Substantial completion is scheduled for Nov.
12.
October 13Kick-off meeting for the Marathon Airport miscellaneous planning study.
October 21Krystal Ritchey from FAA visited MTH to inspect the relocated threshold lights for
Runway 7-25.
October 23Quarterly fuel farm inspections.
October 28Attended EYW Car Market Share meeting.
October 30Hosted MTH Tenant Meeting to discuss current airport projects and other issues.
EMPLOYEE SERVICES
TURNOVER NUMBERS:
October
1.18% To date: 13.78%
Resignations: 3Terminations: 1Retirements: 1Deceased: 1Layoffs: 0
HUMAN RESOURCES
Pre-determination hearing –2
Still working with departments to complete the new job descriptions. So far out of 232, 179 have been
completed.
Employees trained on LiveScan (new fingerprint machine)
Investigated Violation of Policy -1
Meeting with Technical Services on All User email issue
EEO Officer provided training to department staff on ADA and Service Animals in buildings
BENEFITS
RDS Appliation completedfor 2016
Wellness Workshops held in lower, middle and upper keys. Session was recorded for those not able to
attend
Health/Prescription benefit numbers:
JANUARYFEBRUARYMARCHAPRILMAYJUNEJULYAUGUSTSEPTEMBEROCTOBERNOVEMBERDECEMBER
NEW HIRES1691118152613121223
TERMINATIONS1891416920912158
NEW RETIREES MEDICAL6321473112
NEW RETIREES LIFE ONLY0000011000
DECEASED # LIFE CLAIMS1103130230
ACTIVE WITH MEDICAL1226122212221221122312241223122312151229
ACTIVE NON MEDICAL28293131313536374243
RETIREES WITH MEDICAL393394395394394402406406405407
RETIREES LIFE ONLY16161616161717161616
SURVIVING SPOUSES16171719191717172020
COBRA2222213311
WORKERS COMPENSATION
TPA Audit conducted in accordance with Administative Instruction 7400.3 (3) (J)
48 active cases reviewed. All claims with open reserve in excess $10,000 reviwed which represent 45%
of all open claims.
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OMB determined 4quarter billing not necessary.
Truman Medical added as new local Provider
Met with Airport Director to discuss possible light duty assignments with “Meet & Greet Visitor
Program”
Year end report provided by Consultant. Future claim obligations of $1,210,936 reported
Monthly Cases2015(#s are reported one month behind)
Aug Sept Oct Nov Dec Total
New Medical 4 3
New Non-1 4
Medical
8 0
Total Closed
Cases
Total Current 89 96
Open Cases
15 16 16
Open Litigation
Previous Month
Closed/Settled 1 0
New Litigation 0 0
16 16
Total Current
Open Litigated
cases
SAFETY/RISK
Site visit –KW Lighthouse regarding safety concerns regarding railings. Recommendation made to
Engineering.
Counducted unannounced Fire Drills: Gato, Murray Nelson & KL Library
Coordinated Florida League of Cityes 2 day Safety Expo. Over 100 attendees: MCBOCC, Keys Energy,
FKAA, city of Islamorada. Classes included Maintenance of Traffic, SOHA 10, Parks Inspections,
Government Leadership & Communication, Defensive Driving.
Investigated 7 injury reports and 3 property/public reports
COMMUNITY SUPPORT SERVICES
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 6/21/2015-7/20/2015:
C-1 Congregate Meals totaled 851 units during this period. Monthly goals for this program
continue to fluctuate based upon theavailability of funds.
C-2 Home Delivered Meals Hots totaled 175 units, and Home Delivered Meals Frozen
totaled 1706 0units. We continue to receive a large number of referrals for Home Delivered
Meals.
In-Home Services (Information in this section is for the period 5/21/2015–06/20/2015):
III-B Chore: 7 units this period, 490 units year-to-date, 0% achieved.
III-B Screening and Assessment: 9.5 units this period, 27.5 units year-to-date, 0% achieved.
III-B Homemaking/Personal Care: 74 units this period, 490 units year-to-date, 87.35%
achieved.
III-E Screening and Assessment: 0.5 units this period, 17.5 units year to date, 0% achieved.
III-E Chore:0 units this period, 0 units year-to-date, 0% achieved.
III-E In-Home Respite:0 units this period, 191.5 units year-to-date, 17.07% year-to-date-achieved.
III-E Facility Respite: 295.75 units this period, 2735.75 units year to date, 62.90% year-to-date
achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for July2015:
Case Management:25.25 units for the month were produced; 25.25 units year-to-date.
Homemaking:124 units for the month were produced; 124 units year-to date.
Home-Delivered Meals: 85 meals for the month were provided; 85 meals year-to-date.
Personal Care:50 units for the monthly were produced; 50 units year-to-date.
Overall Program Achievement was 74.88% achieved, 25% underachieved.
CCE (Community Care for the Elderly) for the period 8/11/2015-9/20/2015:
Case Management: 38.75 units for the period and 62.5 units year-to-date.42.36% achieved year-
to-date.
Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
Companionship: 0 units achieved and 0 units year-to-date, 23.37% achieved year-to-date.
Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Chore: 4 units achieved and 4 units year-to-date,.
Homemaking: 524.75 units for the period and 893.25 units year-to-date 121.02% achieved year-
to-date.
Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0% achieved year-
to-date.
Personal Care:410.5units for the period and 724.5 units year-to-date. 100.74% achieved year-to-
date.
Respite: 95units for the period and 192.75 units year-to-date.76.27% achieved year to date.
CCE overall is at 6.91% achievement.We are 1.43% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 6/21/15-6/30/15: 90.75 units were produced in the
period and 2450.25 units year to date.64% achieved.
HCE (Home Care for the Elderly Program) for the period 6/16/15-6/30/2015:4 billable units this
period, 125.25 billable units year-to-date at the beginning of the contract year, .49.91% achieved.
Monroe County Transit
Department Activity for October 2015
One-way trips provided: 1,614
Unduplicated clients served: 217
Special Needs Clients registered: 522
Deposited Revenue: $2129.00
Periods Expenditures: $43,853.80
Percentage Spent Fiscal YTD: 5%
Social Services Department –October 2015
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 380
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp
benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available
services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possibleprograms such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 180
New Welfare cases receiving service 65
Low Income Home Energy Assistance Program cases-34$9,900.00
Low Income Crisis Assistance cases –60$14,394.90
Home and field visits11
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
Office visits 153
Office visits reflects the number of visitors that come into to all three locations of our
Social Services officesthroughout the month.
Welfare Shelter1$199.00
BAYSHORE MANOR
Bayshore Manor’s current census is 11 residents. The current census istwo private pay, 8 subsidized and
one short term resident. Bayshore Manor provided 421.50 hours of OA3E respite care and 0 hours of
CCE care this month. Bayshore Manor has five OA3E clients and 0 CCE clients.
There are three clients on the waiting list.
Revenue for October 2015 $24,378.77
Expenditures for the same period$24,338.98
Percentage of the budget spent year to date2.92%
LIBRARY
Library visitors numbered 29,562 in September, anincrease of 32% over the previous month; these
customers checked out 27,075 items and had 6,714 public computer sessions
Wireless sessions were estimated at 2,929, 15% over the figure for last year. Staff members attribute
this high usage to the lower cost and proliferation of portable devices, along with the increased
bandwidth available to library patrons. Smartphones and other smaller devices are also being used to
connect to the public wi-fi unobserved, driving the actual customer number even higher. Library staff
have noticed steady increases in library users requiring assistance with e-government websites, such as
food stamps and unemployment, as well as job seekers and housing hunters.
The circulation of e-books reached 1,889 titles, 15% over last year’s figure.
Attendance numbers for children’s continued at a good pace, with 960 onsite participants this year.
There was no end-of-summer slowdown in Library programs. Outreach programs attracted a total of
1,932 participants, keeping our Youth Specialists active around the county
New Library cards brought 280 new patrons added to the roll. Our current Library cardholders total
38,487 (after an updating of our patron database and removal of long-inactive former members).
eVisits to the Library’s online resources also continue to show heavy use, reaching 416,136 page
views, a growth of 19% over the previous month. These resources include our Library website, online
catalog and digital exhibit of historical images.
It’s been a very active summer at the Libraries, and we look forward to another busy year starting with
the fall return-to-school activities and projects.
EXTENSION SERVICES
Number of services provided: 155 phone calls, 19 office visits, 14 visits to clients, 27 learning events with
519 participants, 5 media submissions, and 613 publications distributed.Total Budget for FY 15/16:
$212,351.00; Year to Date Expenditures and Encumbrances: $101,118.06;Remaining Balance:
$111,232.94; Percentage of budget spent and/or encumbered year-to-date:52%.
The County Extension Director/Family & Community Development Agent accomplished the following
activities:
Held an Overall Extension Advisory Committee meeting and included potential new members from each of
the three Extension Advisory Committees. Topics discussed were program updates and strategic direction
for next year.
Worked with County and Extension staff on grant reporting and the application to apply for federal funds.
Extension was awarded $39,000 for a grant from the EPA to support the Florida Keys Water Watch
Program. The BOCC approved the grant contract, which will allow the Florida Sea Grant Extension
Marine Agent to purchase program supplies.
Held a Monroe County Climate Change Advisory Committee meeting and workshop where criteria for
adaptation action areas were developed. Staff will decide which areas to consider.
The Environmental Horticulture Agent accomplished the followingactivities:
Thirteen Florida Keys residents have enrolled as Master Gardener trainees for the nine-week Master
Gardener training program that started on September 25 and runs through November 20. They have
attended five all-day sessions learning about Florida Friendly Landscaping, and went on a field trip to the
Tropical Research and Education Center in Homesteadto learn about tropical fruits and plant pathology,
how plants grow, Florida Keys soils, and insect identification.
Set up an environmentally friendly education booth at the Curry Hammock Wildlife Fair. Three Master
Gardeners and two Master Gardener trainees assisted by answering questions of the 73 people who
stopped by the booth.
Held five Regional Plant Clinics. Eight Master Gardeners assisted 19 people by answering questions
regarding plants and insects.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Attended the week-long National Sea Grant Academy conference in Newport, Oregon along with 30 Sea
Grant Agents from around the U.S. Topics were Social Media, Speedy Science, Working Waterfronts
Project, Facilitation, and Program Design and Evaluation.
Co-organized the Florida Master Naturalist Program’s Regional Meetup in Key Largo. Fifty-five attendees
were instructed on reef fish identification; John Nelson, Audubon of Martin County, spoke about migratory
birds; and the event was opened by Dr. Martin Main, creator of the UF/IFAS FMNP.
Attended the Pulley Ridge Connectivity Project Stakeholder Advisory Board meeting to discuss ongoing
research and possible expansion of the HAPC (habitat area of particular concern) by the Gulf of Mexico
Fishery Management Council.
EMERGENCY SERVICES
FIRE RESCUE
Station 11 site approved for purchase by BOCC; located approximately at MM 22.5 between Cudjoe Sales, and
Fancy Seafood on the ocean side.
Training academy construction underway; short pilings formed and poured with concrete, prefab concrete
beams set for floor.
Completed Zoll–Fire RMS 5-day software training, which included set up on the MCSO CAD system and
integration with Telestaff roster software; along with instruction on NFIRS incident entries, hydrant mapping,
and vehicle/equipment reporting. An expected January 1, 2016 launch date is goal.
Assisted Key West Fire Rescue for Fantasy Fest Special detail providing three (3) ALS transport units.
Supported Fire Prevention Week Activities including all station tours and school presentations.
EMERGENCY MANAGEMENT
Received a fully executed MOA between Monroe County, Monroe DOH and Pinecrest Rehabilitation Center
(North Miami) from the Clerk of Courts office. This agreementis officially locked up and represents the
culmination of almost a year’s effort that ensures we have a firm facility in place for our medically managed
clients in the event of an out-of-county evacuation.
Successfully completed the StormReady recertification process with NWS Key West and the Florida Division
of Emergency Management. Monroe was recertified for 3 more years (2016-2019) and will be formally
recognized once NWS headquarters completes their internal processes.
Coordinated with Ocean Reef Public Safety and Key Largo Fire Rescue to schedule the first series of
Radiological Response Dosimetry Training seminars to be conducted for all responders within close proximity
to the Turkey Point Nuclear Power Plant.
Attended the South East Regional Domestic Security Task Force meeting to discuss and evaluate the State
Homeland Security Grant Program FY16 guidelines, Super Circular, counties actions regarding Base Grant and
other funding sources.
Coordinated the delivery of the G202 –Debris Management and Super Circular courses that was attended and
successfully completed by 11 local, state and federal partners
EMS/TRAUMA STAR
Trauma Star flew twelve (12) patients to mainland hospitals for definitive care in the month of October.
Four (4) Flight personnel attended the Air Medical Transport Conference.
Completed training and testing for seven (7) Provisional Paramedics to move to charge medic status.
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semester.
In-House Paramedic Program began 4
Continued with field training of paramedics on qualityassurance/billing issues of ePCR reports.
KWIA
Supported Community Event; Zombie Ride with Fire Watch / EMS Standby.
Hosted and assisted Operations and Wildlife Biologist with 2 day required Wildlife Hazard Assessment.
Conducted PART 139 Airport Operations Safety Inspector Class for 6 FFs.
Sent 4 FFs / officers to Officer Development Class at FS 9.
FIRE MARSHAL
Completed hydrant locations for Venture-out mobile home park.
Completed Stock Island Fire investigation.
FIRE ACADEMY/TRAINING
Target Solutions –continuing education and SOP training, online.
Interviewed and promoted two Battalion chiefs.
New Hire Orientation for 3 new employees.
Hosted Fire Safety and Fire Extinguisher training to Circuit Court employees.
Marathon Fire Rescue utilized the academyfor pre-assignment training of 8 new hires.
PUBLIC WORKS
Card SoundBridgeRepair Project–The three responses to the Request for Qualifications
(RFQ) for construction engineering and inspection services (CEI) were ranked in a publicly
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noticed meeting on October 22. Construction project advertised for bids on October 28.
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Bids are due on December 16
Card SoundToll Study–Staff provided bridge assessment report, as-built construction plans
for Card Sound Road and direction to consultant on aesthetic component of future toll plaza.
Consultant provided draft customer survey for county comment. Staff coordinating with IT
Departmentand Ocean Reef to facilitate dissemination of survey.
LakeSurpriseEstatesRoadwayand DrainageImprovement Project–Contractor working on utility
locates and submittals. FDOT approved contractor staging area on FDOT right of way. Staff working
with climate change team to gather new nuisance flooding data to adapt project to address new conditions.
Roadwayand DrainageImprovement Program–County attorney reviewed draft RFQ for design
for next Lower Keys paving project, which will be Stock Island II, Maloney/McDonald Avenue.
Staff is making revisions prior to advertising.
KeyLargo I Roadwayand DrainageImprovement Project-Surveying work for Key LargoIRoadway
Project(BayHaven, DoveCreek, Seaside(KeyLargo)subdivisions) is underway. Design consultant
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.
scheduled site meeting with staff on November 4
NoNameKeyBridgeRepair Project–Spall repair 100% complete. Remaining nine pile jackets
on hold due to concrete plant shutdown. Work will commence after Thanksgiving and be complete
by mid-December.
Pigeon KeyRamp RepairProject–Consultant provided results of preliminary assessments
including foundation survey notes, structural inspection notes, and 3D survey plans. Staff
awaiting preliminary design/conceptual report.
Sexton CoveRoadwayand DrainageImprovement Project–Project design complete; construction
delayed until early 2016 to allow FKAA to upgrade water lines in subdivision prior to county road work.
Stock IslandRoadwayand DrainageImprovement Project–Staff performed site visit with Engineer of
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to discuss comments on 60% plans and to determine additional storm water needs and
Record on October 20
restrictions on sidewalk installation prior to scheduling public information meeting.Engineer of Records
working on revisions.
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US 1 BaysidePedestrianBridge–Bids received on September 23are significantly higher
than estimate and current grant award. Staff working to identify additional funds including
requesting from FDOT. Draft CEI contract prepared pending approval of construction funds
and contract.
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US 1 BaysideTrail Final audit with FDOT construction auditing department conducted in
October. No audit findings reported. Awaiting contractor submittal of final pay application to
close out project. Florida Highway Beautification Program Landscaping grant application will
be ranked by committee on November 19, 2015.
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9AvenueStock IslandDrainageProject–Contractor submitted as built survey and is working on final
retainage pay application. Engineer of Record creating digital record drawings from as built. Project
ready for close out.
GrouperLane(KeyLargo)DrainageProject–Contractor mobilized and installing drainage
structures. Staff requested that Engineer of Record (EOR) revise plans to raise road by
approximately an additional 6” to address recent high levels of nuisance flooding. EOR
working on revisions.
Duck KeySecurityDistrict Cameras –County attorney and TYCO (contractor) finalizing contract
wording. Staff scheduling meeting with Comcast, Marathon Electric, and TYCO to coordinate
power and cable service to camera locations.
Garrison Bight BridgeRepair Project–Five responses to the RFQ for design services were
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received on September 9. Staff ranked the responses in a publicly noticed meeting on
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October 22. Request for approval to negotiate with highest ranked respondent is on
November agenda.
ROAD DEPARTMENT
Lower Keys
Chip/Brush -15 miles.
Right of Ways mowed -22 miles.
Weed eating -8 miles.
Cold patch pot holes -3 tons.
Road sweeping -5 miles.
Mulch deliveries -10 loads, with a total of 35 tons of mulch, savings $4,322.50 in dump fees.
Sign Technician -26 locates; 62 signs; and 37 posts.
Jim Crane attended I.M.S.A. renewal training.
Staff completed last day OSHA 30 Mandatory Training in Marathon.
Special Projects
Assisted City of Key West with cleaning Duval Street with one employee and sweeper for Fantasy Fest
Street Fair.
Provided barricades and cones at the Gato parking lot for Relay for Life fundraiser.
Repaired grounds at West Martello with 70 tons of recycled donated millings for start location of Zombie
Bike Ride.
Assisted Parks & Beaches with tree at Wilhelmina Harvey Park on Big Coppitt Key.
Provide truck to Florida Keys Aqueduct Authority for C.D.L. testing.
Upper Keys
miles.
Buzz bar/chipper operation –
miles.
Mowing operation –71.48
Trench drains –150 feet, 20tons #4 & 10 tons of #57 rock used.
Sweeping operation –30.1 miles.
Shoulder work –185 feet, 28.5 tons of #4 & 2 tons of #57 rock used.
Sign Department –15 new signs, 6 posts installed, and 12 underground locates performed.
Weed eating operation –19 subdivisions.
Tree work/trees removed from ROW –8 trees.
Trash pickup –22 bags.
Material pickup at CEMEX in Kendall –36 tons of crushed rock.
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OSHA 30 Mandatory Training –September 28through September 31.
Safety meeting –October 30, 2015.
Special Projects
Fill in septic tank for facilities department at Key Largo Park.
Magnolia Yard cleanup for upcoming construction project.
CARD SOUND
21miles.
Mowing
Buzz bar/chipper operation –14 miles.
Weed eating operation –5 miles.
Trashpickup2,520lbs.
Miles driven for trash pickup –110 miles.
TOLLSNOTCOLLECTED
$500.00
Lifting of toll due to heavy traffic -
PROJECT MANAGEMENT / FACILITIES
Marathon Customs Facility-On schedule to complete by November 11, 2015. CBP has
requested Monroe County purchase 10-phone hand-sets and a fax machine for the facility at an
additional cost of $3,500.
Senior Nutrition Center-Looking at alternate sites for relocation of the services provided.
Magnolia Street/Public Works-Notice to Proceed issued. Construction started October 30,
2015.
Harvey Government Center Paint-Agreement recommended at November BOCC meeting.
Crawl Key Fire Academy-On schedule, main water service entrance needs new RPZ and
hydrant.
Atlantic Boulevard Relocation-Working on 60% redesign.
-
Bernstein ParkRFP scheduled for publishing in November.
Summerland Fire Station-Phase 1 report suggested the need for additional testing due to
unknown substance discovered. Owner says it is where he stored fertilizer. Phase II to be
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completed by November 15.
Plantation Key Government Center-Pre App submitted October 29th.
TDC
Grants applied for October-November
:East Martello ADA;Higgs Beach Phase II Playground;
Big Pine Park Amphitheater;Higgs Beach Sand Below MHW; Big Pine Park Bocce; Pigeon Key Roof;
CPI Grant:
Key West Light House supplemental;Higgs Beach Nature Center;Old Jail; and Big Pine Park
Mangrove Trim
CORRECTION FACILITIES
Stock Island Detention Center
8” rain leaders replaced in Loading Dock area.
Exteriorpainting of building 80% complete.
All Rec. yard light fixtures have been replaced with LED fixtures.
Removed abandoned piping from Secured Sally Port and Loading Dock ceilings.
Replaced rusted electrical conduit within Loading Dockarea.
HVAC Improvements are at 99% design phase.
Juvenile Justice Building
Exterior painting is 100% complete.
Domestic Water Booster Pumps replaced.
Marathon Public Defender’sOffice
Painted Public Defenders lobby, entry, hallway and office.
Marathon Courthouse
Replaced wall mount A/C servingCourthouse B offices.
Marathon Garage
Installed replacement water heater at Marathon Garage.
Marathon Library
Relocated computer areas -moved tables, shelves, installed new electric and computer lines.
All employees attended Inmate Worker Supervisor Training.
FACILITIES MAINTENANCE/PARKS & BEACHES
LOWER KEYS
Replaced water fountain for the Harvey Government Center Tax Collector area.
Replaced water fountain at Big Pine Key Community Park.
Completed replacement of the Key West Library water fountain.
Repaired Bayshore Manor sewage lift station.
Performed FKAA required backflow preventer testing for the Key West
Courthouse Annex, Freeman Justice Center and Monroe County Detention
Center.
Started conversionof fluorescent lighting to LED type at the Key West Historical Courthouse.
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Replaced the generator emergency power transfer switch at Bayshore Manor.
Replaced Cudjoe EMS restroom sink and cabinets.
Started installation of new shelving for Clerks Middle andUpper Keys file storage in the
Courthouse Annex.
Replaced Key West DMV restroom doors.
Installed shelf for IT equipment at Salute Restaurant.
Replaced door lock hardware for kitchen at Key West Nutrition Center.
Removed existing cabinets, patch and paint walls for Health Department waiting room at the Gato
building.
Assembled a desk and started painting offices at the Key West Public Works Building.
Removed tree stump and BBQ grill at the Key West Pines Park.
Started the replacement of the Key West DMV front sign.
Issued Request for Quotes to perform pest control of the Lower Keys Parks and Facilities.
Issued purchase order for exterior painting and landscape activities for the Key West DMV
Building.
Issued purchase order for planting of two 6 caliper inch size Pigeon Plum trees to comply with
Key West Tree Commission permit at Bayshore Manor.
Painted Room 209 at Bayshore Manor, Health Departmentat the Gato Building and started
painting the Key West Library interior with new color schemes.
UPPER KEYS
Murray Nelson Government Center
Provided assistance in (6) events.
Assisted the Building Departmentin removingand reinstalling some partition walls. Relocated file
cabinets.
Assisted IT Departmentinstalling a white board in office #212.
Resolved (3) plumbing issues.
Plantation Key Courthouse
Repaired minor elevator issues.
Picked up, delivered, and installed (2) two pieces of art work by Chris Sandifer in Courtroom A.
Repaired main door and lobby door byClerk’sOffice.
Resolved (1) plumbing issue.
Contractor replaced defective float switch in State Attorney’s Office A/C.
Ellis Building
Repaired minor elevator issues.
Extra fumigation done to exterminate sugar ants.
Resolved (1) plumbing issue.
Plantation KeyGarage
Completed remodeling of outside bathroom.
Installed (1) 120V outlet and (1) new 15AMP breakerfor ITDepartment.
Resolved (1) A/C issue.
Removed old wall A/C unit and installed a new one in the crew room.
Tavernier Fire Department
Resolved (1) plumbing issue.
Contractor replaced transformer &fuse, and lubricated and reset 12 x 14 rear commercial motor-
operated rolling bay door.
Spottswood Building
Provided assistance to Social Services Dept. installing a bulletin board and
moving a case shelf.
AARP
Resolved (1) electrical issue.
Islamorada Library
Repaired employee entrance hand rail.
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Removed and replaced (2) front entrance rubber floor mats.
Key Largo Library
Resolved (2) plumbing issues.
Repaired handicap access front door.
Repaired upper lock latch and installed commercial grade weatherstrip in front door.
PARKS & BEACHES:
Key Largo Park
Resolved (3) plumbing issues.
Repaired ceiling inside restrooms.
Started painting restrooms.
Removed paper towel dispenser in women’s and handicap restrooms and installed hand dryer in
women’s restrooms.
Removed range from apartment#1 and stored it in carpenter shop.
Friendship Park
Installed hand dryer in women’s restroom.
Secured parking lot area light pole and removed fuse for safety issues.
Harry Harris Park
Repaired North baseball field bleacher and shade pole.
Repaired South side fence.
Repaired Pier.
Notes:
Conducted fire drill at the Murray Nelson Government Center and at the Key Largo Library with
Mark Gongre, Safety Officer,on October 26, 2015.
Preventive Maintenance completed on some HVAC units.
Provided assistance to the Mesquite Productions filming crew throughout the Upper Keys for the
filming of the Bloodline Series.
Dean Wooldridge attended the Safety Committee meeting in Key West.
AT&T updated their communication tower antenna at Upper Keys Public Works Complex.
Courthouse and Ellis Building elevators passed inspection.
FLEET MANAGEMENT
Garage staff completed fire prevention safety training.
Marathon garage is now sharpening right of way tractor trimmer blades in house rather than
outsourcing same. Will save thousands of dollars over time.
Three garages combined provided preventative maintenance and completed approximately 125
unit safety inspections.
Three garages combined opened and/or completed approximately 270 work orders.
Three garages combined processed and distributed approximately9,500 gallons of unleaded
gasoline and 3,800 gallons of diesel fuel.
Passed FDEP Hazardous Waste Inspection at Plantation Key Garage with zero non-compliance
issues recorded.
Processed and transferred 2 used Chevrolet Impalas for ProjectManagement Department use.
Provided purchase package for 2 new Kubota zero turn mowers for Lower Keys Parks/Beaches
Department.
Received new clam truck for Solid Waste Department.
Received new 24 footDry Storage moving truck for Facilities Maintenance Department.
SOLID WASTE MANAGEMENT
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Recycling Department
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas with the
ongoing inspections of commercial and residential solid waste and recycling services.
Staff met with the office manager Alicia of SALT Services Inc. of Marathon regarding starting a
recycling program. Staff made recommendations, provided recycling information and a cost
savings estimate to Alicia. SALT Services Inc. has contacted Marathon Garbage Service to
provide a new service that includes recycling. This new change to their service will result in a
savings of $82.63 per month.
Staff provided each franchise hauler with a detailed list including location and amount of recycling
carts that are missing or have not been provided. Staff has instructed the franchise haulers to
replace or provide recycling service to each location. The Upper Keys franchise hauler is in the
process of delivery the missing carts and providing recycling services. The Middle Keys franchise
hauler has made no progress and staff will address this issue with them again. The Lower Keys
franchise returned the list stating numerous reasons the majority of the locations were not
provided recycling. Examples included they did not want, not enough room, no one to monitor the
recycling and one was claimed to be a commercial account. Staff has since revisited each location,
talked with the owners, managers and homeowners association and found that each location in fact
would like to have recycling services. Staff will provide a list with contact names at each location
for the franchise hauler. The franchise hauler will be required to make arrangements with each
location and county staff for a delivery date of recycling carts or bins. Staff will be at each
location to insure franchise hauler has provided the proper service.
Staff completed and posted the RE-News Fall 2015 newsletter on the County website.
Staff met with Sue the Owner of Lazy Dog Adventures to discuss single stream recycling at her
location. She was told that the Waste Management recycling dumpster was for cardboard use only.
Sue has been self-hauling her other recyclables to the transfer station. Staff informed Sue of the
county’s single stream recycling program. Staff provided the Waste Management single stream
sticker for the recycling dumpster and the county recycling brochure.
Staff met with Kathy Cichon, property manager of Little Torch Cottages. Kathy was told recycling
was not available to the complex unless Kathy signed a waiver allowing the recycling truck to
drive on the residential roads with brick pavers. Staff recommended that Kathy have the franchise
hauler provide a single stream recycling dumpster and have it placed next to the garbage dumpster
so the franchise hauler would not have to drive on the residential roads. Kathy was told asingle
stream recycling dumpsters are not available. Staff has instructed the franchise hauler to provide
the single stream recycling dumpster and an 18gallon recycling bin to each unit. Staff will follow
up to make sure this is provided.
Staff met with Dee Dee Green the City of Key West’s Solid Waste and Recycling Coordinator to
discuss the annual Seafood Festival and how the county has participated in the past. Staff is also
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making arraignments to attend the America Recycles Day event at Bay View Park. Staff will have
an informational booth and talk about recycling and household hazardous waste.
Staff spoke with the owner of the Wendy’s being remodeled in Key Largo about recycling when
the store opens. They will be using Key Lime for their cardboard recycling at no cost and will
consider, if cost beneficial getting a recycling dumpster from Keys Sanitary for other recyclables.
Staff met with the owners of the new Italian restaurant Bella Luna. Staff informed the owners of
their recycling options and the cost savings that could be associated with recycling. The owners
will contact staff prior to opening to get recycling information for staff and to help set up the
proper garbage and recycling service.
Staff helped with household hazardous waste collections at the Long Key and Cudjoe Key transfer
stations.
Hazardous Material Department
Staff held six household hazardous waste (HHW) collections in October andaccepted material
from 119Monroe County residents and businesses.
Staff filled 10 boxes of electronic waste to be recycled with Electronic Recycling Center (ERC)
weighing approximately 6,000 lbs.during this month.
Staff recycled over 1,080 lbs.of leadsealed batteries with Interstate; and recycled 138 lbs. of
rechargeable batteries with Call2Recycle.
Staff crushed 484fluorescent, and mercury containing bulbs in house.
Our Hazardous and E-Waste Commercial Collection participants included:
Salvation Army, Key Largo (1,200 lbs. E-waste)
Innovative Tech Solutions, Key Largo (100 lbs. E-Waste)
Waste Management Key West (1,170 lbs. E-Waste and 140 lbs. HHW)
Nearshore Electric, Key West (78 mercury containing bulbs)
Monroe County Facilities Maintenance, KeyWest (380 lbs. E-Waste and 220 lbs.
HHW) USCG, Key West (620 lbs. Batteries)
Upper Keys Sailing Club (48 lbs. E-waste and mercury containing bulbs)
Staff punched 140spray paint cans, evacuating their contents making them non-hazardous.
Staff recycled 470 gallonsof contaminated fluids with EMC Oil Corporation.
Staff bulked 275gallons of latex paint, filled one 55 gallon drum full of mixed aerosol cans and
secured one 55 gallon drum full of crushed fluorescent bulbs.
Staff put the finishing touches onthe new residential Household Hazardous Waste tri fold. They
have been placed on the Monroe County website in the quick links section for residents to easily
access current information on how to handle their HHW.
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Staff conducted a site visit of the Waste Management Recycling facility located in Miami on
th
October 15. Staff not only observed the complete recycling production process but also first
handedly witnessed contaminated recycling loads from Monroe County. The overall experience
proved to be insightful and stressed the importance of a much needed demand for public outreach
to inform residents of exactly what is allowed to be placed in their recycling containers as well as
reduce (or eliminate) the amount of plastic grocery bags entering the waste steam, and continue to
reach the residents that are not recycling.
VETERANS AFFAIRS
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The financial data captured monthly will vary due to the Veterans Administration’s
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
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Sep 2015
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
Lower Keys
Upper Keys
$218,813
$220,694
Middle Keys
$21,453
Other
$85,856
Ocean Reef
$76,261
Does not include "Boat ImprovementFund" Revenue.
Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
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Sep 2015
Lower Keys
$41,785
Upper Keys
$228,357
Middle Keys
$290,466
Ocean Reef
$62,468
Does not include "Boat ImprovementFund" Revenue.
Office=1/Area=Lower Keys: Stock Island up to 7 mile bridge.
Office=2/Area=Middle Keys: Starts at Duck Key to Fiesta Key Channel #5, excludes-Marathon, Grassy Key, City of Layton, Islamorada, and Lower Matecumbe.
Office=3/Area=Upper Keys: North of Tavernier Creek Bridge up to Ocean Reef.
BUILDING DEPARTMENT
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster
sustainable, quality development in the county while conserving and promoting stewardship of the
county's fragile environment and the unique character of its diverseisland communities.
The functions of this department are implemented by the following offices:
•Comprehensive Planning & Current Planning
•Environmental Resources
•Marine Resources
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes amendments
to the Comprehensive Plan and Land Development Regulations. Additionally, the department
reviews development proposals for compliance with the Comprehensive Plan and Land
Development Regulations, including environmental compliance.
The Environmental Resources Office services include the review of applications for compliance
with environmental regulations, such as: clearing limits, wetland delineation, landscaping,
stormwater, land clearing and FEMA required review of potential endangered species impacts
under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on protection of the marine
environment, provision of maritime infrastructure, and the preservation of public water access.
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Lower & Middle Keys permits are typically reviewed in the Marathon office.
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
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Big Pine Key -Lift Station Addressing –Liz Wood –Layne Construction
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Cudjoe Regional Sewer line mapping –Phil Frank –Kevin Wilson
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Stock Island –Legal Descriptions –Peter Morris
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Gulf Coast County –Analysis –George Neugent
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ATON GIS updates –Marine Resources
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Elevation Certificates –Mapping (in progress)
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Aerial Map Book scanning (in progress)
GIS Addressing
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21 New physical address assignments
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MARINE RESOURCES OFFICE
Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
Oct 2014
$0.00
November
$0.00
December
$5,400.00
January 2015
$2,830.00
February
$0.00
March
$3,000.00
April
$2,825.00
May
$0.00
June
$0.00
July
$41,965.00
August
$0.00
September
$3,700.00
Total
$59,720.00
A large regulatory buoy replacement jobwas completed in July 2015, which was funded by an FWC
Boating Improvement Program grant at a cost of $39,970. Total annual costs for marker/buoy
replacements for the past twelve month period were approximately 26% lower thanthe same timeframe in
2014($80,989).
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Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
Oct 2014
$15,386.00
November
$34,659.00
December
$23,368.00
January 2015
$22,093.00
February
$5,850.00
March
$0.00
April
$1,400.00
May
$13,000.00
June
$55,256.00
July
$7,600.00
August
$11,510.00
September
$11,449.00
Total
$201,571.00
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Derelict vessel removal costs for the past twelve month period were approximately50% higher than the
same timeframe in 2014 ($134,122). Note that one of the six vessels removedin June 2015 was a large
vessel which was funded by an FWC Boating Improvement Program grant at a cost of $42,500.
Vessel Pumpout Program:
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Pumpoutnumbers have risen steadily since the start of the program in January 2013, with monthly
pumpouts exceeding the initial quota of 1300 per month since June 2014. Current pumpout numbers
exceed the current quota of 1500 per month which became effective April 2015.
CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources, walk-ins, phone
calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code
violations while conducting routine field inspections.
Department TotalsNew Cases 110Inspections1243New Citations 11
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UPPER KEYS –
NEW CASES42INSPECTIONS COMPLETED 228SM 0
CITATIONS ISSUED0CEB0
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MIDDLE KEYS –
NEW CASES31INSPECTIONS COMPLETED765SM25
CITATIONS ISSUED10CEB 5
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LOWER KEYS –
NEW CASES37INSPECTIONS COMPLETED250SM2
CITATIONS ISSUED1CEB0
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