Item H2BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT I
AGENDA ITEM SUMMARY
Meeting Date: October 21. 2015 Division: EmergencLServices
Bulk Item: Yes X No ® Department: Fire Rescue
AGENDA ITEM WORDING: Approval of an agreement with Physio-Control, Inc., commencing on
November 1, 2015 running through October 31, 2016, with automatic renewals thereafter until
terminated, for the for sole -source preventative maintenance and inspection of existing medical
LifePak equipment, and any additional medical LifePak equipment purchased from Physio, and
approval for the Fire Chief to sign all documents as needed to complete the transaction.
ITEM BACKGROUND: Physio Control, Inc. is the sole source provider for preventative
maintenance and inspection of medical LifePak equipment owned and operated by MCFR. All
personnel have been trained on the LifePak 12 brand, and have received additional training on the
introduction of the LifePak 15 product, as we phase out the LifePak 12 product. It is imperative this
equipment be maintained properly as it is used for cardiac monitoring of patients.
CONTRACTIAGREEMENT CHANGES: MCFR did not trade in any LifePak l2s this past year
due to increased need. The number of cardiac monitor defibrillators covered by the previous contract
was (9) LifePakand (6) Life Pak 15s, for a grand total of (15) LifePaks. The current contract will
maintain the previous number of (9) LifePak l2s, phasing in (2) additional LifePak I 5's for a total of
(8) LifcPak 15s, with a grand total of (17) LifePaks covered under the maintenance contract; the
contract price increases by $4,769.00, to $23,420.00.
................
STAFF RECOMMENDATIONS: Approval
y fl , _01 11JIFIIIii ir
,1& 11 "MIERM kX1111 "Will if
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing &L, Risk Management )��,
DOCUMENTATION: Included X Not Required
DISPOSITION- AGENDA ITEM #
1jR&-Wj-AW"
me) a me IN OW110 MAO I
Weval
Contract with: Physio-Control, Inc. Contract # 0 3189501
Effective Date: 11/01/2015
Expiration Date: —i 0/3 —1/2 016
Contract Purpose/Description:
One-year terin agreement between Physio-Control, Inc. commencing on November 1, 2015 and running
through Octobet-31 2.016 with automatic annual renewals thereafter until terininated, for the sole -
source preventative maintenance and inspection of medical LifePak- equipment.
IContract Manager: jLolly Pfiester 6088 Emergency Services / Stop_14
(Name) (Ext.) (Departrnent�Stop #)
Total Dollar Value $23,420.00 Current Year FYI 6 $23,420.00
of Contract: Portion:
Budgeted? Yes o No [D Account Codes: 141-11500-530340 and 101-11001-530340
ADDITIONAL COSTS
Estimated Ongoing Costs: For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Date In Needed
Division Director !:-/J� Yes[-] Not
Risk Management YesEl No!
ng IS' Yes[]Nod
C.I.B./Purchasing
County Attorney 9-2�' 20 1,5— Yes[:] Nqt
� Comments:
PIS 1 *3 217r, 11 MW774 W11"fill NNW"
Date Out
0 1-r
OUR,, Itil
Contract Number.
End User# 03189501
1 4
INI 9111kall I
01163111101
JGJF.1',9&VJ,v"M062 f 0
BillTo# 03189501
TTkl#lllf�.II&C,Filwt4r--Zc--3.t.VL'I
490 63RD ST OCEAN
EMS SUPPLIES
MARATHON, FL 33050
This Technical Service Support Agreement begins on I l/ 1 1`2015 and expires on 10/31,1016.
The designated Covered Equipment and/or Software is listed on Schedule A. This Technical Service Agreement
is subject to the Terms and Conditions on the reverse side of this document and any Schedule B, if attached,
Ff any Data Management Suport and Upgrade Service is included on Schedule A then this Technical Service
�upport Agreement is also subject to Physio-Control's Data Management Support and Upgrade
Cervice Terms and Conditions, rev 7/99� 1.
R Z 111 m M WX IN 10 ME Hi 1� � � -3 W Mr, M, W- M N M M IRMIT-SM
ummum
too
Accepte& Physio-Control, Inc -
Customer:
......... . .
By: By:
"M
Date: Title:
Territory Rep- EAVV67
Miguel Rodriguez
Phone:
FAX:� 800-772-3340
APPROVED AS TO MRI
ArM L`P`AL "UFFIC9-111Y
zg'- 9-0 f
Date:
Purchase Order Number,
Customer Contact:
Holly Pfiester
Phone. 305-289-6088
rAX: 305-289-6007
Reference Number: AC-0947 Renewal
Printed: 9;F2015 Page I of 7
PHYSIO-COiNTROL, INC.
TECHNICAL SERVICE SUPPORT AGREEME�T TERMS AND CONDITIONS
prior to Physlo-Control's acceptance and performance of this Agreement This Agreement covers only the equipment listed on
Sckq�ulq A ("(3tver9l EAulpomext"). Tkose (9m.s cickstituts fttr�p�s 99P1 Lhey s�-,all gevecu, ivq�
2_"J1Ar_dP_C1AM nt I'll - irrbase order Th t be revised In awy-manner without the prior written
mnsent of Physio-Control.
SERVICES. The Services provided under this Agreement are set forth on Schedule A, Physio-Control strives but does not guarantee,
to return service calls within two (2) hours and to resolve service issues within twenty-four (24) hours Following Services,
Physio-Controt will provide Customer with a written report of actions taken or recommended and Identification of any materials
replaced or recommended for replacement. The following Services are available and further described as they relate to each specific
Physio-Control device on Schedule B:
"Repair Plus Service" or 'Repair Only Service' means repairs, Battery Replacement Service, parts and labor necessary to
restore Covered Equipment to original specifications, subject to Exclusions {as set forth below)
"Preventative Maintenance" or "Inspection Only Service' means inspection and adjustment to maintain Covered Equipment in
satisfactory operating condition, Inspections include tests, measurements, and a thirty -point evaluation of Covered EquipmerilL
Covered Equipment is property calibrated, mechanical operations are checked and adjusted, H necessary, and output
measurements are verified to function property, Electrical safety checks are also performed In accordance with National Fire
Protection Association (NFPA) guidelines Preventative Maintenance and Inspection Only Service are subject to Exclusions.
"Comprehensive Service" or "Repair & Inspect Service" means repairs, Battery Replacement Service, parts and labor necessary
to restore Covered Equipment to original specifications, and inspections to verify proper device calibration, mechanical
operations and output measurements, electrical safety check in accordance with NFPA guidelines, and Updates (as set forth
below), subject to Exclusions.
"Battery Replacement Service' means replacement of batteries on a one -for -one, like -for -like basis, up to the number of batteries
and/or devices listed In Schedule A Only batteries manufactured or distributed by Physlo-Controt are eligible for replacement
Battery replacement Is available upon Customer notification to Physio-Control of the occurrence of (1) battery failure as
determined by Customer's performance testing and evaluation in accordance with the applicable Operating Instructions; or (it) as
recommended In the applicable device's Operating Instructions
At the discretion of Physio-Control, battery replacement shall be effected by shipment to Customer and replacement by
Customer, or by on -site delivery and replacement by a Physio-Control Service Technician. Upon Customer's receipt of a
replacement battery, the battery being replaced shall become the property of Physio-Control, and Customer must return the
battery being replaced to Physlo-Control for proper disposal, In the event that Physio-Control does not receive the battery being
replaced, Physlo-Control will Invoice Customer the then -current rate for the replacement battery.
"On -Site Service" means that a Physio-Control factory -trained technician will provide Services at Customer's location. Services
will be performed between 8:00am and SiOOpm local time, Monday through Friday, excluding holidays Customer is to ensure
Covered Equipment is available for Services at scheduled times Some Services may not be completed On -Site Physio-Control
will cover travel and/or round-trip freight for Covered Equipment that must be sent to our designated facility for repair.
"Ship -In Service" means that Services will be performed at Physio-Control's designated facility. Physio-Control will cover
round-trip freight for Covered Equipment that Is sent to our designated facility for Services.
If Covered Equipment is not available when Services are scheduled or Customer requests services or goods not covered by this
Agreement or outside of designated Services frequency or hours, Physics-Controt will charge Customer for such services at 10% off
Physlo-Conlrol's standard rates (Including overtime, if appropriate) and applicable travel costs in addition to the contract price. Repair
parts required for such repairs will be made available at 15% off the then -current list price
EXCLUSIONS. Unless otherwise specified, Services do not include the following Exclusions:
• supply or repair of accessories or disposables
• repair of damage caused by misuse, abuse, abnormal operating conditions, operator errors, acts of God, and use of
batteries, electrodes, or other products not distributed by Physio-Control
• case changes
• repair or replacement of Items not originally distributed or installed by Physio-Control
• Upgrades, and installation of Upgrades
• battery maintenance, performance testing, evaluation, removal, and recycling
LOANERS. If Covered Equipment must be removed from use to complete Services, Physio-Control will strive to provide Customer
with a similar loaner device until the Covered Equipment is returned. Customer assumes complete responsibility for the loaner and
shall return the loaner at Customer's expense to Physio-Control in the same condition as received, upon the earlier of the return of the
Refcrenec Number: AC-0947 Rcnewal
Printed: 91/2015 Page 2 of 7
removed Covered Equipment or Physio-Control's request
UPDATES. "Updale" means a change to a device to enhance its current features, stability, or software. If Comprehensive Service or
Repair & inspect Service is designated for Covered Equipment on Schedule A. Physio-Control will Install Updates at no additional
cost, provided such Updates are installed at the time of regularly scheduled Services. Updates installed on Covered Equipment
designated on Schedule A as Repair Plus Service, Repair Only Service, Preventative Maintenance Service, Inspection Only Service,
or at a time other than regularly scheduled Comprehensive Service or Repair & Inspect Service, will be billed on a separate Invoice at
20% off the then -current list price of the Update. For all Service plans, if parts must be replaced to accommodate installation of new
software, such parts may be purchased at a rate of 30% off the then -current list price.
UPGRADES. 'Upgrade means a major, standalone version of software or the addition of features or capabilities to a device. For all
Service plans, Upgrades must be purchased separately and are not provided under this Agreement. Upgrades are available at a rate
of 17% off the then -current list price
PRICING. Pricing is set forth on the first page of this Agreement, on the Quote for Services, and/or on the Invoice for the Services
purchased. Prices do not include taxes. Sales, service or use taxes will be Invoiced In addition to the price of the goods and Services
covered by this Agreement unless Physlo-Control receives a copy of valid exemption certificate. If the number or configuration of
Covered Equipment changes during the Term, pricing shall be pro -rated accordingly, For Preventative Maintenance Service,
Inspection Only Service, Comprehensive Service, and Repair & Inspect Service, no pricing deduction will be made for removal of
Covered Equipment if preventative maintenance and inspection have already been performed during the Term and no further
preventative maintenance and inspection are scheduled to occur. Discounts may not be combined with other special terms, discounts.
and/or promotions,
PAYMENT. Payment is due within thirty (30) days of invoice date
WARRANTY. Physio-Control warrants Services performed under this Agreement and repairtreptacement parts provided in performing
such Services against defects in material and workmanship for ninety (90) days from the date Services were perforrned or a
repair/replacement part was provided. Custome(s sole remedy shall be raservicing the affected Covered Equipment and/or
replacement of any part determined to be defective, without additional charge, provided Customer notifies Physlo-Control of any
allegedly defective condition within ten (10) calendar days of its discovery by Customer. Physio-Control makes no other warranties,
express or Implied, including, without limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE, AND IN NO EVENT SHALL PHYSIO-CONTROL BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL, OR
OTHER DAMAGES.
TERM. The Term of this Agreement Is set forth on the first page of this document, or In the Quote and/or Invoice for the Services
purchased, This Agreement shall automatically renew unless lenninated by either party with written notice thirty (30) days prior to the
expiration of the then -current Term Prices are subject to change upon renewal
TERMINATION. Either party may terminate this Agreement for material breach by the other party by providing thirty (30) days' written
notice to the other party, and provided such breach Is not cured within the notice period In addition, either party may terminate this
Agreement at any time upon sixty (60) days' prior written notice to the other party. In the event of such early termination by Customer,
Customer shall be responsible for the portion of the designated price which corresponds to the portion of the Term prior to the
effective date of termination and the list -price cost of any preventative maintenance, inspections, or repairs rendered during the Term
DELAYS. Physio-Control will not be liable for any loss or damage of any kind due to its failure to perform or delays in Its performance
resulting from any cause beyond its reasonable control, Including, but not limited to, acts of God, labor disputes, labor shortages, the
requirements of any governmental authority, war, civil unrest, delays In manufacture, obtaining any required license or permit, and
Physio-Control's Inability to obtain goods from its usual sources Any such delay shall not be considered a breach of physio-Control's
obligations and the perforrnanre dates shall be extended for the length of such delay.
DEVICE INSPECTION BEFORE ACCEPTANCE, Any device that is not covered by either a Physic -Control Limited Warranty or a
current Physio-Control Technical Service Support Agreement must be inspected and repaired (it necessary) to meet original
specifications at custamer's cost at the then -current list prices prior to being covered under a Technical Service Support Agreement.
Physio-Control reserves the right to refuse to support any device that has been remanufactured by a company other than
Physlo-Control.
MISCELLANEOUS. (a) During the Term of this Agreement and for one (1) year following its expiration, without Physio-Control's prior
written consent, Customer agrees to not to solicit or offer employment to anyone who is employed by Physio-Control to provide
Services such as those described in this Agreement, (b) this Agreement, and any related obligation of other party, may not be
assigned in whole or in part without the prior written consent of the other party-, C this Agreement shall be governed by the taws of the
State in which the Services are provided; (d) all costs and expenses incurred by the prevailing party related to the enforcement of its
rights under this Agreement, including reasonable attorney's fees, shall be reimbursed by the other party.
Keference Number: AC-0947 Renewal
Printed: 91,2015 Page 3 of 7
PHYSIO-COnTROL, INC.
-'V
Servicing Rep: Miguel Rodriguez, EAVV67
District- SOUTHEAST
Phone:
FAX: 800-772-3340
Equipment Location. Iv ONROE CTY FIRE RESCUE, 03189501
490 63 RD ST OCEAN
EMS SUPPLIES
MARATHON, FL 33050
Scope Of Service On Site Preventative Maintenance,i Ship In Repair Plus
Ref,
Effective
Expiration Total
Model
Pan Number
Serial Number
Line
Date
Date lnspecti2ns
LIVEPAK110 12
VLPl2-02-W2269
13451843
5
11 / 1 /2015
1031/2016 1
LIFEVAK* 12
VILP12.02-005013
32624452
6
111/2015
1011/2016 1
I-WEPAICt 12
VLP 12-02-007228
37050515
7
11/1,1015
1013 112016 1
1,11'E-PAKO 12
VI-1112-02-007228
38338813
a
II V-70 15
1013 1/2016 1
I-IMPAK0 12
VLP 12-02-(X)7228
3833980
9
11 1/1-11) 15
IW31/20116 1
L[FFVAK0 12
VLP12-02-007229
38339815
10
11 1A,,20 IS
10131,21016 1
1,111-PAK0 12
VLE'12.02-007228
38338816
11
11 ill,'2015
10/31/2016 1
IJFEPAKO 12
VL[112-024)07228
38338817
12
11.A i2015
103F2016 I
LIFEPAK(A) 12
VLP L2-024)07228
38338818
13
11 t /2015
1011 i2016 I
LIFEPAKO 15
V15-2-001602
41131794
14
11 1/2015
10,13 112(116 1
LIFCPAKID 15
V15-2.W1602
41131966
15
1 l/V2015
1013 10) 16 1
LIFEPAKID 15
VI5-2-001602
42444548
16
11111112015
1031�2016 I
L1FEPAK10 15
V 15-2-001602
42449826
17
1 1 1 1/2015
lW3 ["2016 1
LIFEIIAKt 15
V[5-2-00GO50
38538983
1
11,110-015
l0131,12016 1
UFEVAKO 15
V15-2-000050
39530548
2
M112015
1013 1 ('201161 1
1,11FIEPAK0 15
V I5-2-0(8it)50
40140404
3
11 If) 1�2015
103 1 12016 1
LIFT PAKV 15
V15-2-001602
4(4O4625
4
111)2015
10311120116 1
*0 Denotes an inventory line that has clean gt(I since the last contract revision or addenduni,
Reference Number: AC-0947 Renewal
Printed: 91/112015 Page 4 of 7
A MOC
Contract NurnbeE
Additional Items
W-»*»»<R
Service Type Item aey Start Date End Date
CASE CHANGE LP 12/15120 CASE CHG 1-9 1 11/1/2015 10/31/2016
Ret'erence Number: AC-0947 Renewal
Printed: M /2015 Page 5 of 7
PHYSIO-CONTROL,
TECHNICAL SERVICE SUPPORT AGREEIfENT
LIFEPAKO 15 Mon itorDefibri llator Services
LIFEPAKS 15 Monitor, Defibrillator Comprehensive Service
• Inspections at intervals set forth on Schedule A
• Parts and labor necessary to restore device to original specifications, subject to Exclusions
• Standard detachable hard paddles repair or replacement
REDI-CHARGEV battery charger (Catalog# 1114 1-000115) repair or replacement of one for each LIFEPAK 15
Monitor/Defibrillator listed in Schedule A and as determined necessary by Physio-Control
Power Adapter repair or replacement
• Battery Replacement Service
0 For cacti LIFEPAK 15 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device Operating Instructions, or upon battery failure
• Updates installed at no additional cost, provided such Updates are installed at the time of regularly scheduled Services, If
parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of 30% off the
(hen -current list price.
LIFEPAK O 15 Monilor'Deribrillator Repair Plus Service
• Parts and labor necessary to restore device to original specifications, subject to Exclusions
Standard detachable hard paddles repair or replacement
• REDI-CHARGES battery charger (Catalog# 11141-000115) repair or replacement of one for each LIFEPAK 15
Monitor/ Defibrillator listed in Schedule A and as determined necessary by Physio-Control
• Power Adapter repair or replacement
• Battery Replacement Service
0 For each LIFEPAK 15 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device Operating Instructions, or upon battery failure
• Updates installed at 20% off the then -current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of
30% offthe then -current list price.
LIFEPAK 8 15 Monitor/Defibrillator Preventative Maintenance Service
Inspections at intervals set forth on Schedule A
Updates installed at 20% off the then -current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of
30% off the then -current list price.
Reference Number. AC-0947 Renewal
Printed: 9.1/2015 Page 6 of 7
PHYSIO-CONTROL, INC.
TECHNICAL SERVICE SUPPORT AGREEMENI
LIFEPAKO 12 DefibrillatorWorotor Services
LIFEPAK8 12 Defibrillator Monnor Comprehensive Service
Preventative maintenance and inspections at intervals set forth on Schedule A
Parts and labor necessary to restore device to original specifications, subject to Exclusions
Standard detachable hard paddles repair or replacement
• REDI-CHARGED battery charger (Catalog# 1114 1-000115) repair or replacement orone for each LIFEPAK 12
DefibrillatorNorator listed in Schedule A and as determined necessary by Physio-Control
Power Adapter repair or replacement
• Battery Replacement Service
0 Replacement of failed internal coin cell batteries-, and
0 For each LIFEPAK 12 listed on Schedule A, replacement ofup to four (4) Phy5io-Control FASTPAK O batteries,
FASTPAK 2 batteries, LIFEPAK SLA batteries,
LIFEPAK NiCd batteries in accordance with the device Operating Instructions, or upon battery failure, or
0 For each LIFEPAK 12 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device Operating Instructions, or upon battery failure
Updates installed at no additional cost, provided such Updates are installed at the time ofregularly scbcdu]L(J Services.
If parts must be replaced to accommodate installation ref new software, such parts may be purchased at a rate ofW offthe
then -current list price.
LIFEPAK S 12 Defibritlator, Monitor Repair Plus Service
Parts and labor necessary to restore device to original specifications, subject to Exclusions
Standard detachable hard paddles repair or replacement
REDI-CHARGEO battery charger (Catalogft 11141-000115) repair or replacement of one for each LIFEPAK 12
Defibrillator -Monitor listed in Schedule A and as determined necessary by Physio-Control
Power Adapter repair or replacement
• Battery Replacement Service
0 Replacement of failed internal coin cell batteries, and
o For each LIFEPAK 12 listed on Schedule A, replacement of up to four (4) Physio-Control FASTPAKO batteries,
FASTPAK 2 batteries, LIFEPAK SLA batteries,
LIFEPAK NiCd batteries in accordance with the device Operating Instructions, or upon battery failure: or
0 For each LIFEPAK 12 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device operating Instructions, or upon battery failure
Updates installed at 20% off the then -current list price provided such Updates are installed at the time of regularly
scheduled Services. If pans must be replaced to accommodate installation of new software, such parts may be purchased
at a rate of 30% off the then -current list price.
LIFEPAK91 12 Defibrillator[Monitor Preventative Maintenance Service:
Preventative maintenance and insficctioris at intervals set forth on Schedule A
Updates installed at 20% off the then -current list price provided such Updates art: installed at the three of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased
Reference Number- AC-0947 Renewal
Printed: 91,1/2015 Page 7 of 7