Item J2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 21, 2015 Department: Planning & Environmental Resources
Bulk Item: Yes X No Staff Contact /Phone #: Mitzi Crystal/ 289-2523
AGENDA ITEM WORDING: Approval of Work Order #17 for $30,352.45 under the URS
Transportation Planning Continuing Services contract for a complete revision of the Monroe County
Traffic Report Guidelines Manual.
ITEM BACKGROUND: The BOCC approved a Continuing Services Contract in February 2011 for
URS Corporation Southern (URS) and extended the contract January 2015 for a total of one year,
ending March 2016. This contract is used for all traffic impact studies, concurrency management, and
other traffic/transportation engineering services, regardless of payment source.
The Monroe County Traffic Report Guidelines Manual was developed in 1993 to provide guidance to
applicants on the preparation of transportation studies related to private development within Monroe
County. The manual has not been updated in 22 years. Several technical requirements within the
manual have changed, as have requirements for FDOT and those required by Monroe County Code.
Additionally, staff finds that more coordination with FDOT is necessary, as is the need for additional
direction within the manual in order give applicants reasonable guidelines and expectations of the
requirements for each type of traffic report. Staff proposes to adopt the manual when complete as part
of the standards contained within the Land Development Code.
The total cost is $30,352.45. The project is funded through a Joint Participation Agreement (JPA —
AQN53) Supplement 3 from the Florida Department of Transportation (FDOT) with 87.5%
($26,558.39) funded by FDOT and a 12.5 % ($3,794.06) match funded by the County.
PREVIOUS RELEVANT BOCC ACTION:
February 16, 2011— Approval of a 4-year continuing services contract, with options for renewal on an
annual basis for two additional years, with URS Corporation Southern (URS) for Transportation
Planning Services.
January 21, 2015-Approval of one-year contract extension with URS Corporation Southern.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $30,352.45 INDIRECT COST: N/A BUDGE D: Yes x No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $3,794.06(12.5% match) SOURCE OF FUNDS: JPA-AON53
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
J
APPROVED BY: County Attorney Li \ OM[B/PurchasingCh Risk ManagementiTCS__
DOCUMENTATION: Included
DISPOSITION:
Revised 6/15
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: URS Corp Southern Contract # URS Continuing Contra
Effective Date: 3/15/15
Expiration Date: 3/15/16
Contract Purpose/Description:
Work Order #17 in the amount of $30,352.45 under the BOCC approved URS
Transportation Continuing Services contract to update the Monre County Traffic Repoert
Guidelines Manual.
Contract Manager: Mitzi Crystal 289-2523 Planning/Stop #11
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/21/15 Agenda Deadline: 10/6/15
CONTRACT COSTS
Total Dollar Value of Contract: $ 30,352.45 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 125-50519-530490- -
Grant: $ JPA AQN-53 GW1201-530310- -_
County Match: $ 3,794.06 - - -
(12.5 %)
30,352.45
ADDITIONAL COSTS
Estimated Ongoing Costs: $0/yr For: n/a.
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries,
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes[:] No❑P
Risk Management _ � Yes❑ No[LA
O.M.B./Purchasing l Yes❑ No & l� l
County Attorney I- Yes❑ No❑
Comments:
OMB Form Revised 2/27/01 MCP #2
SCOPE OF SERVICES FOR
WO# 17 - Monroe County / Traffic Report Guidelines Manual Update
URS Corporation Southern proposes to provide the services identified below for the task
entitled "Monroe County / Traffic Report Guidelines Manual Update", pursuant to its
Professional Service Agreement with Monroe County for 'Transportation Planning',
dated March 16, 2011.
PURPOSE
The purpose of this document is to describe the scope of work and the responsibilities of
the CONSULTANT and the COUNTY in connection with the Monroe County / Traffic
Report Guidelines Manual Update. Monroe County Land Development Regulations
requires the preparation of traffic impact studies for some development applications. In
an effort to assist County staff and others involved in the development review process,
the Monroe County Planning Department created the Traffic Report Guidelines Manual.
The Manual is intended to provide detailed guidance to developers about the scope,
required elements, time frames, and technical analysis that should be addressed during
the development review process. The last update of the Manual was conducted in
1995. Monroe County Land Development Code, Florida Department of Transportation
(FDOT) and national industry standards for the analysis of traffic impact studies have
changed in the last twenty years necessitating the update of the Traffic Report
Guidelines Manual.
The CONSULTANT will perform planning and engineering services required to identify
appropriate modifications to the Manual to better meet its intent of providing detailed
guidance to developers and County staff about the scope, required elements, time
frames, and technical analysis that should be addressed during the development
review process. The final product of this task will be a Traffic Report Guidelines Manual,
2015 Edition.
It will be the CONSULTANT'S responsibility to utilize standard engineering judgment,
practices and principles possible during the prosecution of the work commissioned
under this task. The CONSULTANT will demonstrate good project management practices
while working on this task. These 'include communication with the COUNTY and others
as necessary: management of time and resources, and documentation. The
CONSULTANT should make every effort to make use of all past studies and information
gathered, and not to repeat tasks that have been completed through other studies.
The County will provide contract administration, management services, and technical
reviews of all work associated with the development of this Manual update. The County
will provide job specific information and/or functions as outlined in this agreement.
1. BACKGROUND DOCUMENTATION REVIEW
The CONSULTANT will investigate and compile existing relevant procedures, guidelines
and requirements, from four major sources including: ITE Transportation Impact Analyses
for Site Development, FDOT Transportation Impact Handbook, Monroe County Land
Development Code, and Monroe County Comprehensive Plan.
URS Corporation Southern
7800 Congress Avenue, Suite 200
Boca Raton, FL 33487-1350
Tel: 661.994.6500
Fax: 561.994.6524
WO # 17 — Monroe County / Traffic Report Guidelines Manual Update
URS September 28, 2015
Page 2 of 4
2. DATA COLLECTION
Data collection will include review of past development applications to identify typical
land use applications and approved reserved capacity.
3. PERFORM DOCUMENT REVIEW AND UPDATE
The CONSULTANT will review and update the Traffic Report Guidelines Manual to
incorporate changes in industry standards, Monroe County Land Development Code
and Monroe County Comprehensive Plan. The CONSULTANT will review and proposed
methodologies for trip generation, distribution and assignment; intersection and arterial
analysis; site access and circulation; and their proper documentation. A Draft Manual
will be developed and presented to County staff to review the potential modifications
and solicit feed -back necessary to move forward with the Final Manual update. If
identified through the Traffic Report Guidelines Manual update efforts, potential
modifications to the Monroe County Land Development Code and Comprehensive
Plan will be provided to County staff for further consideration (separate from the Traffic
Report Guidelines Manual update).
4. DOCUMENTATION
The CONSULTANT will document the findings directly into the Traffic Report Guidelines
Manual, 2015 Edition in the form of modifications to the current document. The Traffic
Report Guidelines Manual, 2015 Edition will be submitted to the COUNTY, initially in a
DRAFT format to solicit input prior to submitting the FINAL Traffic Report Guidelines
Manual, 2015 Edition. If potential Land Development Code and/or Comprehensive
Plan Changes are identified, they will be provided separately from the Traffic Report
Guidelines Manual document.
5. COORDINATION AND MEETINGS
Up to three (3) meetings are anticipated during the course of this study. The COUNTY
will schedule and invite the appropriate agencies and participants.
Deliverables:
Three (3) deliverables are anticipated to accomplish this project. They are:
1. Preliminary identification of potential Land Development Code and/or
Comprehensive Plan Changes (if any).
2. DRAFT Report.
3. FINAL Report.
The Draft submittal to the COUNTY will include three (3) sets of 8'/z"xl 1" written updated
Manual for review and circulation. The final submittal will include three (3) Traffic Report
Guidelines Manual, 2015 Edition, along with one (1) electronic copy.
Project Schedule:
Within ninety (90) calendar days after the Notice -To -Proceed, the CONSULTANT will
submit the DRAFT updated manual to the COUNTY. Within thirty (30) calendar days
upon receiving comments on the initial submittal, the CONSULTANT shall submit the
FINAL updated manual.
WO # 17 — Monroe County / Traffic Report Guidelines Manual Update
URS September 28, 2016
Page 3 of 4
Quality Control:
The CONSULTANT will be responsible for the professional quality, technical accuracy
and coordination of all submittals and other services furnished by the CONSULTANT
under this task in accordance with the standard of care in the industry and based on
the circumstances of the work.
The CONSULTANT may rely upon and use (in the performance of its services) information
supplied to it by the County or its consultants or agents without independent
verification and CONSULTANT will not be responsible for defects in its services
attributable to its reliance upon or use of such information.
While the performance of cost estimates is not anticipated as part of this work order,
any cost opinions or estimates provided by CONSULTANT will be on a basis of
experience and judgment, but since CONSULTANT has no control over market
conditions or bidding procedures; CONSULTANT cannot and does not warrant that bids,
ultimate construction cost, or project economics will not vary from such opinions or
estimates. Neither the Agreement nor the services provided hereunder will constitute or
provide for, and CONSULTANT shall not be considered to have rendered, any legal or
financial opinion(s) regarding the feasibility of this project or any other project matter.
Compensation for Services
The Consultant shall be paid a lump -sum amount of $30,352.45 for satisfactory
performance of work as stated in this scope of services. The staff -hour estimates and the
fee are attached. Invoices will be submitted monthly, reflecting the compensation for
proportional completion of the task.
Acceptance and approval of this Work Order by both parties by signatories below
constitute authorization for the Consultant to proceed.
ACCEPTED AND APPROVED
Monroe County
(Signature)
(Name & Title)
( Date)
ACCEPTED AND APPROVED
URS Corporation Southern
(Signature)
Luis Costa / Vice President
(Name & Title)
September 28, 2015
( Date)
M N OE COUNTY ATTORNEY
ED A FORM:
-Z-M-6 7_0 X",
STEVEN T. WILLIAMS
ASSISTANT U TY ATTORNEY
Date 16
WO # 17 — Monroe County / Traffic Report Guidelines Manual Update
URS September 28, 2015
Page 4 of 4
Study Tasks and Staff Hours Estimate
WO# 17 - Monroe County / Traffic Report Guidelines Manual Update
TASK
Project
Mn r.
Senior
Eng.
Eng.
Tech.
Clerical
Total
Hours
Budget by
TASK-1: BACKGROUND DOCUMENTATION REVIEW
Teak
1. ITE Trana rtation Impact Analyses for Site Development
1
8
4
13
$2,158 07
2. FOOT Transportation Site Impact Handbook
8
4
12
$1,932.52
3. Monroe County Lane Development Code
2
1
3
$48313
4. Monroe County Comprehensive Plan
8
4
12
$1932 52
SUBTOTAL
1
26
13
0
0
40
$6,506.24
TASK-2: DATA COLLECTION
1. Top Land Use Applications
4
12
$1,93252
2. A roved Develo ments
#186
4
12
$1L93252
SUBTOTAL
0
8
0
0
24
$3,865.04
TASK— 3: PERFORM DOCUMENT REVIEW AND UPDATE
1. Monroe County Traffic Report Guidelines Manual MCTRG
24
8
32
$5,37464
2. Identify Potential Land Development Code Changes
16
8
24
$3 865 04
3. Implement Draft MCTRG Report Updates
8
8
16
$2,35544
4. Implement Final MCTRG Report Updates
1
8
4
13
$2,158 07
SUBTOTAL
1
56
28
0
0
85
$13,753.19
TASK-4: DOCUMENTATION
1. Develop DRAFT Report
1
2
4
7
24 04
2. Develop FINAL Report
1
2
4
7
$62404
SUBTOTAL
0
2
4
0
8
14
$1,248.08
TASK —5: COORDINATION 8 MEETINGS
1. This Task Includes Coordination and Upto Three (3) Meetings
2
24
26
$4,979 0
SUBTOTAL
2
24
0
0
0
26
$4,979.90
TOTAL STAFF HOURS
4
124
53
0
8
189
189
Contrad Hourly Rates
$225.55
$188.70
$105 73
$97 43
$55 97
TOTAL BUDGET
$90220
$23,398.80
$5,603.69
$0.00
$447.76
$30,352-45
$30,352.45