Item Q01
M E M O R A N D U M
Office of the County Administrator
TO:Board of County Commissioners
FROM:Roman Gastesi
County Administrator
DATE:October 1, 2015
SUBJECT:County Divisions’ Monthly Activity Report for September 2015
______________________________________________________________________________
MONTHLY ACTIVITY REPORT –SEPTEMBER 2015
AIRPORTS
September 3Attended Special Budget Meeting in KL.
September 3Met with TSA Assistant Federal Security Director to discuss airport security issues.
September 8Attended General Aviation Security meeting with airport tenants
September 9Attended Airshow meeting, the Airport will be a sponsor of the 2017 NAS
Airshow.
September 9Attended preconstruction meeting for FAA airfield Nav Aid construction.
September 9Attended Special Budget Meeting in MTH.
September 11Attended and participated in two ceremonies at Airport in memory of 9/11/01.
September 11Attended Final Budget Meeting in EYW.
September 21Assisted with coordinate for airport security computer server swap and 100%
employee screening drill.
September 21Attended teleconference related to Florida Airports Conference 2017 with MIA
airport, EYW will be the co-host of the 2017 FAC conference in Miami.
September 23Continued meetings withpotential new airline for 2016.
September 24Participated in Noise Insulation Program planning meeting.
September 29Attended meeting with NAS KW related to operational issues for the 2016 NAS
airshow.
September 30Attended monthly car market share meeting with Car Rental Agencies.
September 1-30Ensured all airport employee evaluations were complete and submitted.
Marathon
September14Meeting with Adam Falise of TSA regarding GA security topics at MTH.
September 15Guardian Ad Litem took occupancyof their new office in the airport terminal.
September16Presented www.eyw.comat the BOCC meeting, and submitted a press release
announcing that the new website is live.
September30Meeting with Dottie Moses of the Florida Keys Scenic Corridor Alliance regarding
relocating the Marathon interactive panel to MTH from Pigeon Key.
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EMPLOYEE SERVICES
TURNOVER NUMBERS:
September
1.17% To date: 12.5%
Resignations: 2Terminations: 2Retirements: 2Deceased: 0Layoffs: 0
HUMAN RESOURCES
Pre-determination hearing –1
Pay Plan/pay grades updated with .8% COL.
Still working with departments to complete the new job descriptions. So far out of 232, 152 have
been completed.
Bi-annual EEO Plan completed
BENEFITS
2015 OPEB (Post employment benefit plan other than pensions) report sent to Clerk
Discussions continued on Advanced Urgent Care facility savings
2015 Health Fairs held
Health/Prescription benefit numbers:
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WORKERS COMPENSATION
Drugfree Workplace State Report and Workplace Safety Report completed and credit received
Completed online training for Workers’ Comp processing procedures
FY 16 modication rate increased 1.21 to 1.30 (Based on FY 12, 13 & 14)
Monthly Caseload Report -
September
Open Cases 89
New Medical 4
New non-medical 1
Closed 8
Litigation -Previous 16
Closed/Settled 1
New0
Current 15
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SAFETY/RISK
Safety Officer obtained Parks Inspection Certification (CPSI)
Coordinated and held OSHA 30 safety class (4 days) for Marathon public works employees
Held quarterly Safety Committee meeting
Investigated 7 injury reports and 4 property/public reports
COMMUNITY SUPPORT SERVICES
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 6/21/2015-7/20/2015:
C-1 Congregate Meals totaled 851 units during this period. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
C-2 Home Delivered Meals Hots totaled 175 units, and Home Delivered Meals
Frozen totaled 1706 0units. We continue to receive a large number of referrals for
Home Delivered Meals.
In-Home Services (Information in this section is for the period 5/21/2015–06/20/2015):
III-B Chore: 7 units this period, 490 units year-to-date, 0% achieved.
III-B Screening and Assessment: 9.5 units this period, 27.5 units year-to-date, 0%
achieved.
III-B Homemaking/Personal Care: 74 units this period, 490 units year-to-date,
87.35% achieved.
III-E Screening and Assessment: 0.5 units this period, 17.5 units year to date, 0%
achieved.
III-E Chore:0 units this period, 0 units year-to-date, 0% achieved.
III-E In-Home Respite:0 units this period, 191.5 units year-to-date, 17.07% year-to-date-
achieved.
III-E Facility Respite: 295.75 units this period, 2735.75 units year to date, 62.90% year-to-
date achieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for July2015:
Case Management:25.25 units for the month were produced; 25.25 units year-to-date.
Homemaking:124 units for the month were produced; 124 units year-to date.
Home-Delivered Meals: 85 meals for the month were provided; 85 meals year-to-date.
Personal Care:50 units for the monthly were produced; 50 units year-to-date.
Overall Program Achievement was 74.88% achieved, 25% underachieved.
CCE (Community Care for the Elderly) for the period 8/11/2015-9/20/2015:
Case Management: 38.75 units for the period and 62.5 units year-to-date.42.36%
achieved year-to-date.
Case Aide: 0 unit achieved and 0 unit year-to-date, 0 % achieved year-to-date.
Companionship: 0 units achieved and 0 units year-to-date, 23.37% achieved year-to-
date.
Home Modification:0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
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Chore: 4 units achieved and 4 units year-to-date,.
Homemaking: 524.75 units for the period and 893.25 units year-to-date 121.02%
achieved year-to-date.
Specialized Medical Equipment: 0 unit for the period and 0 unit year-to-date, 0%
achieved year-to-date.
Personal Care:410.5units for the period and 724.5 units year-to-date. 100.74%
achieved year-to-date.
Respite: 95 units for the period and 192.75 units year-to-date.76.27% achieved year
to date.
CCE overall is at 6.91% achievement.We are 1.43% underachieved
ADI (Alzheimer’s Disease Initiative) for the period 6/21/15-6/30/15: 90.75 units were
produced in the period and 2450.25 units year to date.64% achieved.
HCE (Home Care for the Elderly Program) for the period 6/16/15-6/30/2015:4 billable units
this period, 125.25 billable units year-to-date at the beginning of the contract year, .49.91%
achieved.
Monroe County Transit
Department Activity for September 2015
One-way trips provided:1,547
Unduplicated clients served: 217
Special Needs Clients registered: 500
Deposited Revenue: $2080.00
Periods Expenditures: $59,744.19
Percentage Spent Fiscal YTD: 85%
Social Services Department –August 2015
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 429
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range fromhow and where to apply for Food
Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out
what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
Possibleprograms such as LIHEAP, ESG rent assistance, prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 197
New Welfare cases receiving service 66
Low Income Home Energy Assistance Program cases-47$13,350.00
Low Income Crisis Assistance cases –39$8,354.06
Home and field visits22
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients.
Case Managers make these visits to perform annual or semi-annual updates for In-Home
and Nutrition clients. WAP clients are visited for testing for possible Weatherization
services to their homes. ESG rent clients are visited for the Habitability Study required
prior to receiving rental assistance through this grant.
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Office visits 214
Office visits reflects the number of visitors that come into to all three locations of our
Social Services officesthroughout the month.
Prescriptions8$ 1,321.11
Welfare Shelter2$ 4,000.00
BAYSHORE MANOR
Bayshore Manor’s current census is 13 residents. The current census is two private pay and 11
subsidized residents. Bayshore Manorprovided 233.50 hours of OA3E respite care and 0 hours
of CCE care this month. Bayshore Manor has five OA3E clients and 0 CCE clients.
There are three clients on the waiting list.
Revenue for September 2015 $24,157.97
Expendituresfor the same period$47,748.13
Percentage of the budget spent year to date78.35%
LIBRARY
Library usage figures continue to reflect that the increase in offerings of services through
technology is widely appreciated by patrons.
The circulation of e-books reached 2,054items, 23% over last year’s figure.
Attendance numbers for children’s programs doubled from last August, with 951 participants
this year. There was no summer slowdown in Library programs.
New Library cards brought 293 new patrons added to the roll. Our current Library cardholders
total 42,156.
The wireless sessions recorded as provided to the public for the month increased by 60% over
last year; staff members attribute this high usage to the lower cost and proliferation of
portable devices, along with the increased bandwidth available to library patrons.
Smartphones and other smaller devices are also being used to connect to the public wi-fi
unobserved, driving the actual customer number even higher. Library staff have noticed
steady increases in library users requiring assistance with e-government websites, such as
food stamps and unemployment, as well as job seekers and housing hunters.
eVisits to the Library’s online resources also continue to show much use. These resources
include our Library website, online catalog and digital exhibit of historical images.
EXTENSION SERVICES
Number of services provided: 212 phone calls, 18 office visits, 8 visits to clients, 32
learning events with 593 participants, 6 media submissions, and 468 publications
distributed. Total Budget for FY 14/15: $223,403.00; Year to Date Expenditures and
Encumbrances: $212,350.77; Remaining Balance: $11,052.23; Percentage of budget
spent and/or encumbered year-to-date:95%.
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
Held a Monroe County Climate Change Advisory Committee meeting and assembled
reference material for an upcoming workshop to address criteria for development of
Adaptation Action Areas. Brought a resolution to the Board of County Commissioners to
extend the committee for two more years, which was approved at the September 16
meeting. The committee has full membership and will sunset on September 30, 2017.
Attended the annual Extension Professional Association of Florida (EPAF) meeting and
participated in training on the development of a local water school aimed at educating
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local managers and public officials about key water issues and how to implement it.
Plans are being made with staff to provide a workshop in January 2016.
Attended a University of Florida training workshop for County Extension Directors to
learn how to align County and UF strategic planning objectives, staffing strategies, and
statewide initiatives.
The Environmental Horticulture Agent accomplished the following activities:
Held three regional Master Gardener Preview Sessions. Thirteen people were in
attendance to hear details about the nine-week training program that started on September
25 and runs through November 20.
Had multiple meetings with the executive director and staff from the Farm to School
program of the “Keys to Be the Change” organization for the potential of starting youth
education programming in Keys schools.
Held an all-day Green Industries-Best Management (GI-BMP) training workshop in Key
West. A total of five people were in attendance: three Monroe County Public Works
employees, one Marathon Public Works employee, and one arborist.
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
Attended the Extension Professional Associations of Florida in Naples and presented on
Sponge Restoration in Florida Bay through a Successful Research-Outreach Partnership
with Florida Sea Grant and Old Dominion University; and Florida Keys Water Watch:
Citizen Science Water Monitoring Programs for South Florida, with a floor exhibit.
Attended training at the Marine Resource Education Program in Tampa and the annual
Florida Sea Grant meeting in Gainesville where a Florida Keys Water Watch poster was
presented.
Created and distributed the second Florida Keys Water Watch newsletter to all volunteers
with a focus on dissolved oxygen and why it is a vital water quality monitoring
parameter.
EMERGENCY SERVICES
FIRE RESCUE
Trainingacademy classroom construction underway. Short pilings formed and poured with
concrete.
Received the new rescue ambulance into service; fully outfitted and placed in service at
Station 9 Big Coppitt.
Secured the dates for ZOLL Data Systems, Inc. on-site visit to MCFR, migrating from our
Firehouse Incident Reporting Software to their FireRMS product; including integration with
MCSO Computer Aided Dispatch (CAD) system.
EMERGENCY MANAGEMENT
Coordinated with FPL EP (Emergency Planning) and Miami-Dade Emergency Management
to finalize the County emergency response plan for presentation at the Turkey Point Nuclear
Power Plant Power Plant Public Information Officer Workshop to be held February, 2016.
Closed out all of 2014-15 Emergency Management Files –No outstanding invoices or PO’s.
In coordination with key partners, completed the Loss of Water Supply Coordination
Response and Recovery plan.
Uploaded Local Mitigation Strategy Plan review spreadsheet with responses noted, and
updated Notices of Intent and Characterization project list in the Division of Emergency
Management SharePoint Monroe folder.
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Met with military personnel from the 7th Psychological Operations Battalion(Airborne), an
Army Special Operations unit stationed at Ft. Bragg, NC, regarding their upcoming February,
2016 exercise in Monroe County.
EMS/TRAUMA STAR
Trauma Star out of service form 09/28/2015 –10/10/2015.
Meeting with Medical Director @ Trauma Star to discuss EMS objectives and operations
with flight nurses and flight medics.
Increased EMS training and provisional testing with success.
KWIA
Conducted two CPR / AED classes for TSA agents .
Assisted FRHQ with new hire testing and oral interviews.
Sent three new firefighters to South Carolina Fire Academy to receive their initial ARFF
training for assignment at airport.
FIRE MARSHAL
Prepared for fire prevention week in October for station tours and school programs.
Worked with FKAA to select hydrant locations for Venture out mobile-home park, and other
County locations.
FIRE ACADEMY/TRAINING
Target Solutions –continuing education and SOP training, online.
Conducted interviews for Paramedic and EMT firefighter candidates.
New Hire Orientation for seven (7) new employees.
Hosted 40 hr. Fire Service Hydraulics course.
Hosted 40 hr. Fire ServiceApparatus course.
PUBLIC WORKS
Stock Island Detention Center
Elevator 02-modernization in process.
Exterior Painting of Building in process.
Kitchen—received two Cleveland Steam Kettles. Kettles installed by in house
staff.
Annual F.E.A.R. test performed by Siemens.
Quarterly Fire Sprinkler Testing conducted.
Juvenile Justice Building
Exterior Painting of building in progress.
Booster Pump Valve replaced.
New Fire Alarm System installation continues
Quarterly Fire Sprinkler Testing conducted.
Sheriff’s Administration Building
Quarterly Fire Sprinkler Testing conducted.
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Marathon State Attorney’s Office
Renovated Conference Room.
Marathon Guardian Ad Litam
Relocated office back to Marathon Airport.
Marathon Senior Center
Painted interior, including restrooms.
Marathon Public Works
Completed roof rehabilitation.
Building was tented.
Marathon Courthouse & Clerk of Courts
Completed roof rehabilitation.
Marathon Government Center Annex
Replaced flooring at hallways and offices.
Painted nine offices.
Assembled and installed 40 boxes of furniture for Fire Rescue.
Trauma Star Helipad –Fishermen’s Hospital
FAA mangrove trimming was completed.
FACILITIES MAINTENANCE/PARKS & BEACHES
LOWER KEYS
Completed renovation of the Higgs Beach Pavilions.
Completed door replacement, roofing and final building permit inspections at the Higgs
Beach Tropical Water Sports storage room.
Completed installation of the glass enclosure addition at the Gato Building OMB office.
Completed brick paving repairs at the rear of the May Russell Library.
Completed tile installation at the State Attorney’s conference room in the Lester
Building.
Completed replacement of cabinets and tile at the Cudjoe EMS kitchen.
Continued the replacement of the Key West Lighthouse perimeter wall wood fence
pickets.
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Started replacement of the Big Coppitt Fire Station air compressor and piping.
Assembled eight desks, credenzas and chairs for the Key West Public Defenders office.
Painting was performed at the Lester Building State Attorney conference room and the
Gato Building Health Department intake area.
Completed repairs of the Higgs Beach handball court walls.
Assembled new furniture for Bayshore Manor.
Completed the door addition to an existing door opening at a Gato Building Engineering
office.
Purchased a new water fountain for the Harvey Government Center Tax Collector area.
UPPER KEYS
Murray Nelson Government Center
Provided assistance in (8) events.
Provided assistance to Building Department uninstalling whiteboard mounted in an office
and delivering it to a new office at the Murray Nelson Center. Movedand reinstalled
some partition walls. Relocated file cabinets. Installed safe in copy room.
Assisted I.T. Departments with UPS unit.
Painted elevator room on first floor.
Resolved (1) plumbing issue.
Replaced (55) lamps in the auditorium & lobby areas and another (14) lamps throughout
the building.
Contractor steam cleaned conference room, common areas, and four offices.
Plantation Key Courthouse
Installed a bulletin board.
Resolved (1) A/C issue at state attorney’s office.
Removed old wall A/C unit and filled hole with concrete.
Resolved (1) plumbing issue.
Replaced (2) lamps.
Ellis Building
Disposed of some chairs for the Property Appraiser office.
Provided assistance to the Court Administration offices by installing file holders.
Resolved (1) plumbing issue.
Installed (4) exterior LED lamps and replaced (4) interior lamps.
P.K. Garage
Currently conductingmajor repairs to outside bathroom (in progress).
Removed old wall A/Cand installed new one.
Tavernier Fire Dept.
Repaired garage bay door, roof leak, and stair railing.
Replaced (8) lamps.
Layton Fire Dept.
Provided special assistance to this location, by running an electrical line from an
electrical panel and by installinga compressor provided by the facility.
Spottswood Building
Replaced vinyl lettering sign on the Social Services office main door.
Replaced (8) lamps.
AARP
Resolved (1) plumbing issue.
P.K. Carpenter Shop
Finished demolition of Facility’s storage container.
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Islamorada Library
Replaced (6) Lamps and installed (3) LED lamps.
Fabricated (9) end panels for the shelving units.
Resolved (1) plumbing issue.
Key Largo Library
Electronics disposal of (18) LCD computer monitors (per IT Dept. no destruction
controls or approval needed).
Resolved (1) plumbing issue.
Replaced (10) lamps and (1) ballast.
PARKS & BEACHES:
Key Largo Park
Installed hand dryer in men’s and handicap restrooms.
Completed renovation for the YMCA office.
Friendship Park
Repaired women’s restroom door.
Harry Harris Park
Sheriff trailer –replaced GFCI receptacle.
Park-repaired South baseball field bleacher.
“Treasure Village Montessori” performed international coastal clean-up.
Old Settler’s Park
Installed a kiosk with roof and signs.
Various:
“OSHA 30” course was attended by 9 employees.
Most of the Parks & Beaches and Facility Maintenance employees attended the
Annual Health Fair.
Providedassistance at the Roth Buildingin resolving (1) A/C problem.
Repaired front door at thePlantation Key Detention Center.
Building inspections for Ellis Bldg., Court House, AARP and Spottswood were
conducted.
Key Largo Transfer site was inspected.
Preventive Maintenance completed on some HVCA units.
Conducted building visits with custodians.
Facility Maintenance Department acquired a new van.
Provided assistance to Production Company.
FLEET MANAGEMENT
Garage staff completed safety training (slips, trips, and falls).
Fleet’s safety rep/safety committee chairman attended OSHA 30 hour training.
Three garages combined provided preventative maintenance and completed
approximately (120) unit safety inspections.
Three garages combined opened and/or completed approximately (260) work orders.
Three garages combined processed and distributed approximately (8500) gallons of
unleaded gasoline and (2,700) gallons of diesel fuel.
Completed FDEP mandated; annular fuel tank testing and certification at 14 sites.
Received and processed 1 new Nissan extended cab pick-up truck for Building
Department.
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Received 1 new clam truck for Solid Waste Department.
Processed and completed 6 vehicle accident claims; 6 vehicle factory recalls
Closed out FY2015 accounts payables.
Received and posted new FDEP fuel tank registration placards at 14 sites.
SOLID WASTE MANAGEMENT
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Recycling
Staff was in Waste Management, Marathon Garbage and Keys Sanitary service areas
with the ongoing inspections of commercial and residential recycling practice.
Staff provided each franchise hauler with a detailed list including location and amount of
recycling carts that are missing or have not been provided. Staff has instructed the
franchise haulers to replace or provide recycling service to each location. Franchise
haulers are to return the completed list to county staff. Staff will inspect locations to
insure franchise haulers have provided the proper service.
Staff is researching ways to recoup lost recycling tonnage that is being self-hauled by
major retail corporations back to their mainland Florida warehouses. When these
recyclables are hauled out of Monroe County the majority of it is being report in the
county which it is taken to and Monroe County misses out on the recycling credits. Staff
is researching how other counties are dealing with the problem.
Staff is completing the RE-News Fall 2015 newsletter.
Staff continued inspections of all franchise haulers commercial equipment. Staff had
complaints of dumpsters not being maintained, leaking on the ground and insome cases
the canals and storm drains. Some progress has been made in certain franchise hauler
territories and none in others. Staff will address these issues with the Solid Waste
administrator and the franchise haulers.
Staff had a press release placed in local papers reminding county residents to separate
yard waste and the benefits of doing so.
Staff has inspected the County Fire, EMS and Sheriff’s offices for recycling and garbage
service. Under the new solid waste contract the franchise haulers must provide free of
charge these services. Staff found numerous locations that are lacking the recycling
services. Staff has also found locations that are being billed for these services. Staff has
prepared a report and will provide it to the franchise haulers so they can provide the
correct service for each location. Staff will also contact each Fire, EMS, and Sherriff’s
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department and inform them of their right to the services free of charge. Staff will
monitor progress.
Staff had a meeting with Rachel Burke, property manager of Bluewater Apartments. The
meeting was to address the lack of recycling and how to start a recycling program at her
location. Staff will be providing recycling information to the tenants and making
arraignments to have recycling cartsdelivered. During this meeting staff was informed of
damage done to the garbage enclosure by the franchise hauler. Staff will meet with the
franchise hauler discuss getting the repairs completed and recycling carts delivered.
Staff had a meeting with ToddCarter of Keys Sanitary Service regarding the lack of
recycling at the Bluewater workforce housing apartments and the damage done to the
garbage enclosure. Mr. Carter will repair the enclosure and make arrangements to deliver
the appropriate amount of recycling carts needed for the complex. Staff will monitor.
Household Hazardous Waste and E-Waste
Staff held seven household hazardous waste (HHW) collections in September and
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accepted material from Monroe County residents and businesses.
Electronic Recycling Center (ERC)
The new electronic waste recycling company
15,123lbs.
removed a total of of e-waste during the month of September.
2,480 lbs90 lbs
Staff recycled over . of lead sealed batteries with Interstate; and recycled .
of rechargeable batteries with Call2Recycle.
136
Staff crushed fluorescent bulbs, containing the mercury inside for proper disposal.
Our Hazardous and E-Waste Commercial Collection participants included:
Salvation Army, Key Largo (520 lbs. E-waste)
Florida Keys Media, Cudjoe Key (2,040 lbs. E-Waste)
Waste Management Key West (3,240 lbs. E-Waste and 520 lbs. HHW)
Kennedy Electric, Key West (40 mercury containing bulbs)
Monroe County Public Works, Key Largo (460 lbs. E-waste)
GDR, Key Largo (260 lbs. HHW)
Monroe County Public Works,Key West (140 lbs. E-waste)
Gonzalez Landscaping, Marathon (260 lbs. E-waste)
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Staff punched spray paint cans, evacuating their contents making them non-
hazardous.
700 gallons
Staff recycled of contaminated fluids with EMC Oil Corporation.
Staff heldour fourth and final special collection in Marathon for the year. Collecting
1,720 lbs.1,860 lbs.39
of household hazardous waste and of electronic waste from
residents.
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ENGINEERING
Card SoundBridgeRepair Project–Three responses to RFQ for CEI services received. Staff
is reviewing and will schedule ranking meeting in October. Anticipate project will be
advertised for construction bids in October, 2015.
nd.
Consultant performed
Card SoundToll Study–Project kick off meeting held September 2
several site visits and met with Card Sound Toll personnel. Staff provided requested
information regarding anticipated bridge maintenance costs for 20 year period.
LakeSurpriseEstatesRoadwayand DrainageImprovement Project–Notice to proceed with
construction issued for September 21, 2015. Contractor working on submittals. First progress
thst
meeting held on September 30. Contractor anticipates mobilizing on October 21.
Roadwayand DrainageImprovement Program–Staff submitted draft RFQ for next Lower Keys
paving project, which will be Stock Island II, Maloney/McDonald Avenue to County Attorney for
review prior to advertising.
Key Largo II Roadway and Drainage Improvement Project –CDM Smith, countyoncall
consultant provided cost proposal forKeyLargoIIroadrepairproject designandpermitting
(BayHarbor, Sunset Point, SunrisePoint,LimeGroveEstatesand Rays CudaCanal
subdivisions). Staff is currently negotiating task order.
KeyLargo I Roadwayand DrainageImprovement Project-Surveying work for KLIRoadway
project(BayHaven,DoveCreek, Seaside(KeyLargo)subdivisions) is underway. Staff provided
additional information regarding right of way dimensions to consultant for evaluation of roadway
widening.
NoNameKeyBridgeRepair Project–Top deck, sidewalk and railing repair is 99% complete.
Pile jacket repairs and continuity testing to be complete in 8 weeks. New completion date is
January 26, 2016. Project is approximately 80% complete.
Pigeon KeyRamp RepairProject–Consultant providedproject scheduleand isworkingon
survey, structuralassessment, asbestos analysis andgeotechnical/foundation analysis.
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Anticipate Preliminary Design Conceptual Report on October 12.
Sexton CoveRoadwayand DrainageImprovement Project–Consultant provided 100% plans
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with comments included on August 18. SFWMD permit exemption letter received on August 26.
Projectwill beadvertisedforconstructionin fall, 2015 afterFKAAhascompleted upgrades to
waterdistribution systemin thesubdivision.
Stock IslandRoadwayand DrainageImprovement Project–Staff performed site
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visit to review 60% plans and provided comments to consultant on September 29.
Anticipate site visit with consultant to determine additional stormwater needs and
restrictions on sidewalk installation prior to scheduling public information meeting.
US 1 BaysidePedestrianBridge–Approval to negotiate a CEI contract with highest ranked
respondent approved by BOCC at September meeting. Three construction bids were received on
September 23, 2015. Bids came in significantly higher than engineers estimate. Staff sent line
item bid comparison to FDOT for review.
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–
US 1 BaysideTrail Project is complete. Staff is compiling documents for FDOT Construction
project close out –final audit to be scheduled per FDOT in October. FHBC grant application
for trail buffer landscaping approved at September meeting and submitted to FDOT.
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9AvenueStock IslandDrainageProject–Construction is complete. Staff is waiting on as-
built drawings to close out project.
GrouperLane(KeyLargo)DrainageProject–Contractor’s survey crew completed project
layout. Submittals to date approved by Engineer of Record (EOR). Full mobilization and
construction to begin October 5, 2015.
Duck KeySecurityDistrict Cameras –Duck Key Security District Board and county staff
approved the TYCO proposal and scope of work for 6 additional cameras. The 5 year TYCO
contract is under review by the County Attorney’ Office. County staff is seeking a proposal from
Comcast for the installation and new accounts required for the recording and monitoring of the new
camera installations.
Garrison Bight BridgeRepair Project–Five responses to the RFQ for design services were
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received on September 9. Staff will review and schedule a ranking meeting.
ROAD DEPARTMENT
Lower Keys
Chip/Brush -15 miles.
Right of Ways mowed -25 miles.
Weed Eating -10 miles.
Cold Patch Pot Holes -1.5 tons.
Road Sweeping -5 miles.
Mulch Deliveries -7 loads with a total of 25 tons of mulch, savings $3,088.00 in dump
fees.
Sign Technician -41 locates; 44 signs; and 28 posts.
Attend OSHA Training at Marathon Government Center.
Attend E-Finance Training at Harvey Government Center.
100% staff attendance for Health Fair at Harvey Government Center.
Upper Keys
Buzz Bar/Chipper Operation –24.93miles.
Mowing Operation –70.5miles.
Trench Drains refurbished –125 feet, 71 tons of rock used.
Underground locates performed -8.
Material pick up at CEMEX in Kendall –89.11 tons.
Tree removal –4 trees.
Street sweeping –6 streets.
Trash pick-up–32 bags.
Health Fair at Murray E. Nelson Government Center, September 22, 2015.
ththth
Hurricane Erika prep –August 27, 28& 29.
Special Projects
Install lights on new “Welcome to Key Largo” sign on Card Sound Road.
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Mesquite Productions –moved barricades on Mosquito Road under Jewfish Creek
Bridge.
Removed old ConX from PK yard and took to Transfer Station for Facilities Department.
CARD SOUND
operation-21miles.
Mowing
TrashPick-up–3,060lbs.
TOLLSNOTCOLLECTED
Gate lifted August -$7,047.00
Gate lifted Labor Day -$5,786.00
$12,833.00total of tolls not collected
PROJECT MANAGEMENT
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Marathon Customs FacilityCurrently on schedule to complete by November 11, 2015.
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Senior Nutrition CenterProject on hold due to engineers opinion to reduce life expectancy of the
structure from 15-20 years to 5 years with more renovations possible after 3 years and increasing the costs
to renovate.
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Magnolia Street/Public WorksConstruction expected to begin late October 2015.
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Higgs Beach Fitness TrailProject is complete and in close out.
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Harvey Government Center PaintRFP published, bids due October 13, 2015.
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Crawl Key Fire AcademyOn schedule with minor change orders due to unknown County owned buried
power lines.
Atlantic Boulevard Relocation-Agreement for additional design work will be recommended for approval
at the October BOCC meeting.
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Bernstein ParkA/E firm providing revised drawings to County permitting.
Summerland Fire Station-County performing Due Diligence investigation of parcel scheduled to
close January 15, 2016.
Plantation Key Government Center-
Programming 100% complete. A/E firm will submit pre-application
materials to Village Planning next week.
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SUSTAINABILITY/CANALS
st
Preparing to close out the contract for the 1demo canal project –backfilling of
rd
Canal #29 in Key Largo.Work was completed as of July 3, but a 90 day waiting
period was required to verify no settling occurred in the canal bottom.
nd
Continued vacuum dredging of the Dr.’s Arm canal as part of the 2canal
demonstration project. Provided notice to proceed for the second dredging canal on
rd
Canal #290 on Avenue J, the 3demo project.
th
Issued a solicitation for the 4canal demo project:Installation of Air Curtains (weed
gates) at Canal #266 Dr’s Arm and #287 Atlantic Estates, both on Big Pine Key
th
demo project, installation of a
Reviewing final technical specifications for the 5
culvert on Canal #277 in Tropical Bay Estates on Big Pine.
Presented on sea level rise at the FL Shore and Beach annual conference on
September 24 at Hawks Kay
Presented canal update at the FKNMS WQPP Steering Committee meeting on
September 30 in Key Colony Beach
th
Preparing to host 2 public workshops on sea level rise on October 6for Stock Island
th
and 7for Big Pine Key
Preparing to host 3 public workshops on release of the draft Sustainability Action
ththnd
Plan on October 14in Key Largo, the 19in Sugarloaf and 22in Marathon.
th
Preparing to host the 7Annual Climate Summit on December 1-3 in Key West
Finalizing the due diligence process on the vendor for the yard waste processing
VETERANS AFFAIRS
Clients assisted:
VA phone calls:792
Office visits: 360
New clients: 39
Field visits: 13
Benefits Delivery at Discharge:3
Transportation program:
Transportation calls: 352
Veterans transported:169
Financial data:
The financial data for the months of September totals $191,331.89 this indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire Veterans Affairs
department.
The financial datacaptured monthly will vary due to the Veterans Administration’s variable time
frame in adjudicating awards.
GROWTH MANAGEMENT
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18
19
20
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BUILDING DEPARTMENT
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23
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal ofthe Monroe County Planning and Environmental Resources Department is to
foster sustainable, quality development in the county while conserving and promoting
stewardship of the county's fragile environment and the unique character of its diverse
island communities.
The functions of this department are implemented by the following offices:
•Comprehensive Planning & Current Planning
•Environmental Resources
•Marine Resources
The Planning Office is responsible for the administration of the adopted Monroe County
Comprehensive Plan and Land Development Regulations. The Department processes
amendments to the Comprehensive Plan and Land Development Regulations.
Additionally, the department reviews development proposals for compliance with the
Comprehensive Plan and Land Development Regulations, including environmental
compliance.
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The Environmental Resources Office services include the review of applications for
compliance with environmental regulations, such as: clearing limits, wetland delineation,
landscaping, stormwater, land clearing and FEMA required review of potential
endangered species impacts under the Permit Referral Process (PRP).
The Marine Resources Office provides a variety of services focusing on protection of the
marine environment, provision of maritime infrastructure, and the preservation of public
water access.
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27
28
29
30
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GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
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Stock Island –Legal Descriptions –Peter Morris
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Gulf Counties –Shoreline Calculations–George Neugent
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Affordable Housing –Mapping -Planning
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Big Pine Key –Hvalues -Environmental
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Roy’s Trailer Park –Stock Island –Nancy Dowling
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Elevation Certificates –Mapping (in progress)
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Aerial Map Book scanning (in progress)
GIS Addressing
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16 New physical address assignments
MARINE RESOURCES OFFICE
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Channel Marker Program:
MonthChannel Marker/Buoy Replacement Costs
Sept 2014
$0.00
October
$0.00
November
$5,500.00
December
$5,400.00
January 2015
$2,830.00
February
$0.00
March
$3,000.00
April
$2,825.00
May
$0.00
June
$0.00
July
$41,965.00
August
$0.00
Total
$61,520.00
A large regulatory buoy replacement job was completed in July 2015, which was funded
by an FWC Boating Improvement Program grant at a cost of $39,970. Total annual costs
for marker/buoy replacements for the past twelve month period were approximately 32%
lower thanthe same timeframe in 2014 ($90,129).
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Derelict Vessel Program:
MonthDerelict Vessel Removal Costs
Sept 2014
$8,535.00
October
$15,386.00
November
$34,659.00
December
$23,368.00
January 2015
$22,093.00
February
$5,850.00
March
$0.00
April
$1,400.00
May
$13,000.00
June
$55,256.00
July
$7,600.00
August
$11,510.00
Total
$198,657.00
Derelict vessel removal costs for the past twelve month period were approximately16%
higher than the same timeframe in 2014 ($170,824). Note that one of the six vessels
removed in June 2015 was a large vessel which was funded by an FWC Boating
Improvement Program grant at a cost of $42,500.
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Vessel Pumpout Program:
Pumpout numbers have risen steadily since the start of the program in January 2013, with
monthly pumpouts exceedingthe initial quota of 1300 per month since June 2014.
Current pumpout numbers exceed the current quota of 1500 per month which became
effective April 2015.
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CODE COMPLIANCE DEPARTMENT
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
Department TotalsNew Cases 101Inspections1163New Citations 7
UPPER KEYS –
NEW CASES41INSPECTIONS COMPLETED 213SM 0
CITATIONS ISSUED0CEB0
36
MIDDLE KEYS –
NEW CASES27INSPECTIONS COMPLETED652SM31
CITATIONS ISSUED7CEB0
37
LOWER KEYS –
NEW CASES33INSPECTIONS COMPLETED298SM
3
CITATIONS ISSUED0CEB0
38
350
TOTAL NEW CASES
298
300
NEW CASES BY
INSPECTOR
250
TOTAL INSPECTIONS
COMPLETED
200
INSPECTIONS
COMPLETED BY
INSPECTOR
150
126
CASES HEARD BEFORE
SPECIAL MAGISTRATE
100
90
82
CASES HEARD BEFORE
CONTRACTORS BOARD
50
33
99
8
7
3
0
00
0
0
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