Item Q05�Mxfm al 9 1 U.s I I D1 0 M NJ 0 10 M It aw
Meeting Date:
October 21, 2015
Department: Sustainability
/Projects
F".',ulk Item: Yes
X No
Staff Contact /Phone #: Rhonda Haa2,
453-8774
AGENDA ITEM WORDING:
Approval of Amendment No. 5 to the contract with AMEC Foster Wheeler Environment and Infrastructure, Inc.
for the Engineering Design, Permitting, Field Assessments, Projecl Management and Engineering Support
Semites for the Canal Demonstration Projects to extend the scope of services at Canal #290 in the Avenues in
Big Pine Key for additional Construction Administration and Construction Engineering Inspection services.
The selected Organic Removal Contractor, JND Thomas, Inc., has initiated site activities at Canal #290 in the
Avenues on Big Pine Key. JND Thomas has requested additional time under their construction contract
to allow for the removal of muck within a five foot buffer zone of each canal side, which was at the
request of the homeowners, and would also provide a more effective water quality improvement.
JND also requested the ability to work on Saturdays, which is allowed under County code. The
schedule for construction, which includes Saturday work, will be extended accordingly. Additional
funds are required to fund the additional CEI onsite inspections by AMEC for the additional time
needed. In addition, an extension of time is required to extend the AMEC contract from December 3 1,
PREVIOUS RELEVANT BOCC ACTION:
• 12-11-13: Approval to advertise an RFQ for the design and permitting of the canal demo projects.
• 02-19-14: Approval to negotiate a contract for the design and permitting of the canal demo projects.
• 05-21-14: Approval of contract with AMEC for design, permitting, field assessment and construction
engineering support tasks.
• 9-17-14: Approval of a Grant Agreement 5-0723 from the Florida Department of Environmental Protection
(FDEP) for funding of services for engineering construction support services and the installation of a
culvert on Canal #472 Geiger Key. The project will be funded up to $100,000 in funds provided by FDEP,
the County will fund the remainder.
• 9-17-14: Approval of Amendment No I to provide additional services related to engineering support during
construction for the 3rd ranked culvert demonstration project at Canal #472 Geiger Key as funded under
DEP grant S-0723.
• 2-18-15: Approval of Amendment No. 2 to change the company name from AMEC Environment &
Infrastructure, Inc. to Amec Foster Wheeler Environment & Infrastructure, Inc. and add a subcontractor.
• 5-20-15: Approval of Amendment No. 3 to extend the contract expiration date from June 30, 2015 to
December 31, 2015 at no additional cost to the County
• 7-15-15: Approval of Amendment No. 4 to provide additional funds for Construction Administration and
Construction Engineering Inspection Services for the Organic Removal project at Canal #266 in Big Pine,
and add overall project management services from July 16, 2015 through December 31, 2015.
CONTRACT/AGREEMENT CHANGES: Extension of time and budget to allow for the extension
of CEI services to monitor the muck removal work.
STAFF RECOMMENDATIONS: APPROVAL
I 1 .1 a -MMUNIME aumlr
I] I w w 51 "1 111"il"11-31 a of "A JIM]-
COST TO COUNTY:— $59,222.86 SOURCE OF FUNDS: Infrastructure Funds
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
/7
APPROVED BY: County Attorney rOMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
RIM-1 =- -
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
I Total Dollar Value of Contract: $
Budgeted? Yes® No ❑
Grant: $
County Match:$
Estimated Ongoing Costs: $Q�n
(Not included in dollar value above)
CONTRACT COSTS
Current Year
Portion: $
Account Codes: 304-23000-560630-PE1302-530340
ADDITIONAL COSTS
For: N/A
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Department Head Yes o NoE]
Risk Manaaement OW15", YesE] NoE(
O.M.B./Purchasing Yes O No�
[:] County AttornYesN ey 099 1 S
OMB Form Revised 21,27"o 1 MCP #2
AMENDMENT NO.5
TO THE CONTRACT
FOR
ENGINEERING, DESIGN AND PERMITTING SERVICES
FOR THE
CANAL DEMONSTRATION PROJECTS
THIS AMENDMENT NO. 5, dated October 21, 2015, is entered into between the County and
the CONSULTANT, to the Contract For Engineering, Design And Permitting Services, dated the
2111 day of May, 2014, as amended September 17, 2014 (Al), February 18, 2015 (A2), May 20,
2015 (A3), and July 15, 2015 (A4) by and between Monroe County Board of County
Commissioners, "COUNTY," and AMEC Foster Wheeler Environment & Infrastructure, Inc.,
"AMEC".
WITNESSETH:
WHEREAS, much engineering and administrative coordination work has been performed under
the Contract for design and construction oversight of the canal demonstrations projects; and
WHEREAS, the organic removal project construction contractor JND Thomas has requested
additional time under their construction contract to allow for the removal of muck within a five
foot buffer zone of each canal side, which was at the request of the homeowners, and would also
provide a more effective water quality improvement; and
WHEREAS the schedule for construction, which includes Saturday work, has been extended
accordingly; and
WHEREAS, additional funds are required to fund the additional CEI onsite inspections by
AMEC for the additional time needed; and
WHEREAS, an extension of time is required to extend the AMEC contract from December 31,
2015 through February 29, 2016;
NOW, THEREFORE, in consideration of mutual promises, covenants and contracts stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and AMEC agree as follows:
1. AMEC will provide the scope of services as specified in Exhibit "A-5" attached and made a
part of this AMENDMENT No. 5.
2. This AMENDMENT No. 5 provides an additional amount not to exceed Fifty Nine Thousand
Two Hundred Twenty Two Dollars and Eighty Six Cents ($59,222.86) for additional CEI
construction support services of the organic removal project on canal #290 on Avenue J in Big
Pine Key. The overall CONTRACT value is increased from Seven Hundred Twenty Five
Thousand Two Hundred Twenty Three Dollars and Twenty Eight Cents ($725,223.28 to Seven
Hundred Eighty Four Thousand Four Hundred Forty Six Dollars and Fourteen Cents
($784,446.14.)
Page 1 of Amendment No. 5
3. Travel expenses are updated to reflect the revisions to the Monroe County rates. The mileage
allowance rate of $0.53 per mile and the subsistence (meal) allowance rates for Breakfast of
$6.50, Lunch of $13.50 and Dinner of $27.00 are authorized.
IN WITNESS WHEREOF, each party caused this AMENDMENT NO. 5 to be executed by its
duly authorized representative on the day and year first above written.
(SEAL)
Attest: CLERK
By:
Deputy Clerk
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
AMEC FOSTER WHEELER EVIRONMENT
& INFRASTRUCTURE, INC.
By:
Print name: •'
Title: l
Date:
STATE OF FLORIDA
COUNTY OF
On this day of , 20 before me, the undersigned notary public,
Personally appeared' , Down to m o be the
Person whose name is subscribed above or who produced
As identification, and acknowledged that he/she is the person who executed the
above Amendment #5 to Engineering and Design agreement with Monroe County
for the purposes therein contained.
Notary Ku@ic .,
Print Name
My commission expires: -1
MAGME PROENZA-KAi IS.
Notary PUNIC - StW of Florlda
z • MY COMM. Ex0os Mar 20.2011
CortgOlaaiM I FF 179176
Nati W ffotur Aua
Seal
N 'W
Page 2 of Amendment No. 5
EXHIBIT A-5
ANMC FOSTER WHEELER'S SCOPE OF SERVICES
A. Construction Support Services And Engineering During Construction At Canal #290
Organic Removal Construction
1. Scope of Work:
The AMEC Foster Wheeler's scope of work associated with the original contract for Engineering,
Design and Permitting Services for Canal Demonstration Projects dated May 21, 2014 included
work at Canal #290 Big Pine Key the Avenues Organic Removal related to Construction Support
Services and Engineering during Construction which was identified as Task 7. The scope included
daily site inspections and construction administration for the organic removal project. The Organic
Removal project construction contractor JND Thomas has requested additional time under their
construction contract to allow for the removal of muck within a five foot buffer zone of each canal
side, which was at the request of the homeowners, and would also provide a more effective water
quality improvement. The contractor also requested to extend the work week to include Saturdays.
JND Thomas provided an updated schedule which extended their construction completion date to
February 5, 2016. Additional funds are required to fund the additional CEI onsite inspections by
AMEC for the additional time needed by the contractor to complete the project. An extension of
time is also required to extend the AMEC contract from December 31, 2015 through February 29,
2016;
a) Site Inspections; AMEC will oversight the contractor for up to 4 hours a day for Monday
through Saturday field construction activities through February 5, 2016 and prepare daily
work reports showing contractors activities, equipment, maintenance of traffic and
environmental compliance.
b) Construction Administration - AMEC will provide consultation and advice to County
regarding the Contractor's performance of the Contract. AMEC will liaise with the County,
homeowners, and other stakeholders as necessary to administer the construction contract
through the estimated Feb 5, 2016 project completion date.
2. Deliverables:
• Daily work reports
• Progress pay estimates with back up documentation
• Final Pay Estimate with back up documentation
• Final "As -Built Plans"
• Material certifications
• Environmental Inspection Reports
• Progress and Final Photographs (Electronic Files).
3. Budget: S 59,222.86
A detailed cost spreadsheet is attached. Additional staff may be utilized as per the contract rate
schedule.
4. Estimated Completion Date: Total Project Completion date of February 5, 2016.
Page 1 of Exhibit A-5
Amec Foster Wheeler Environment & Infrastructure, Inc.
2015 Schedule of Fees
Personnel
A. Professional (Engineer, Geologist, Scientist and Project Management)
B. Technical Services (Engineering and Science)
C. Surveying Services
D. Information Management
E. Contract Labor
From time to time, Amec Foster Wheeler retains outside Professional and Technical labor on a
temporary basis to meet peak workload demands. Such contract labor will be charged at 10% markup.
II. Expenses
A. Travel Expenses
1. Transportation: Company pickup truck/personal vehicle, per mile— current allowable rate per
County and Florida State Statutes
a. Company pickup truck per day - $75.00
b. Common carrier or car rental multiplies by (to be the amounts authorized by Section
112.062, Florida Statutes
2. Per Diem Expenses: direct expenses in accordance with Florida State Statutes
B. Disposal of Hazardous Waste Samples
Samples of waste will be disposed by permitted methods after a determination is made that the waste is
defined by RCRA to be hazardous. Due to the requirements for some hazardous assessments, disposal
and invoicing of incurred expenses may take place after invoicing of the originally contracted work.
C. Equipment / Other Expenses
(Does not include personnel)
Digital Field Documentation Equipment (cameras,
$75.00/day (min 2 days
water level & measuring tape, GPS units, etc.)
Geophysical Equipment (GPR Equipment)
$1,000.00/day (min 2 days)
Underwater Camera Equipment/Video up to 50
$1,900.00/day
feet depth and low turbidity
Environmental Monitoring & Sampling
$100.00 to $450.00/day
Equipment (dust, OVA, Air monitoring, Noise
Depending upon the equipment and scale
Meter, Light Meter)
required
Special equipment or supplies, permits, shipping
Actual cost x 1.15
charges, special printing or other items not
customarily provided by Amec
D. Communications
In-house costs for long distance phone, telex, telecopier, postage — project labor charges x 5%
Ill. Subcontract
Subcontract services will be invoiced at a cost multiplied by 1.15
L /e� //� �O/qws
X C6-o
ez��l�02 cx) Avciz
.e
'7�
oeHmod
Pl-zo,��LA--TY Aj
S-
,� 7 11-E— ;PUrzcllo5o7
ivG ,q5 _L
OC-
L�Y/y �Or+�c�72aJ
70
cam- ter= E�70?-161v /,/u
SEDUCEjg�� �/vIZ,) 4S 0-(.)evC�7izsvE'A
�kYV/�S7�T t�J/�L ,OL 4637
LZ-� 5 -E
1
Documents: U2.PDF
ii;. Div (S- 4/,�i7-,y
lvo�-
10.91Z
A012�-
Dfz
C
�- 7 9A
41017Z6
� 7-6
�/OeI3012.IU