1st Amendment 11/16/2011DANNY L. KOLHAGE
CLERK OF THE CIRCUIT COURT
DATE: December 27, 2011
TO: Roman Gastesi
County Administrator
ATTN. Connie Cyr
Aide to County Administrat
FROM: Isabel C. DeSantis, D. C.
At the November 16th and December 14th, 2011, Board of County Commissioner's
meeting, the Board approved the following:
Item P11 Contract with Florida Keys Party Rentals for rental supplies and services related
to the Climate Leadership Summit being hosted December 8 -9, 2011 by the County. The Summit
is funded entirely by donations.
Item Q6 Ratification of Amendment No. 1 executed by the County Administrator with
Florida Keys Party Rentals for additional rental supplies related to the Climate Leadership
Summit hosted December 8 -9, 2011 by the County. The Summit is funded entirely by donations
Enclosed are copies of the above - mentioned for your handling. Should you have any
questions please do not hesitate to contact this office.
cc: County Attorney, memo only
Finance /
File
I l
AMENDMENT NO.1
To the AGREEMENT FO RENTAL SERVICES
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
FL KEYS PARTY RENTALS
FOR THE CLIMATE LEADERSHIP SUMMIT
T 's AME MENT NO. 1 to the Agreement is made and entered into this / 7 � day of
' j e e/7L-9 , 2011, between MONROE COUNTY, FLORIDA ( "COUNTY "), apolitical subdivision
of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and Florida
Keys Party Rentals ( "CONTRACTOR ") 7 First Street, Key West, FL 33040.
WHEREAS, the CONTRACTOR has agreed to provide tent and related rental services for the Climate
Leadership Summit; and
WHEREAS, registered attendance for the Climate Summit is larger than originally anticipated; and
WHEREAS, additional rental services are required for the additional attendees; and
WHEREAS, there are no funds budgeted, and funds for these services will be provided only through paid
donations for the event; and
WHEREAS, the CONTRACTOR has agreed to provide the additional rental services and items; and
WHEREAS, the County Administrator has executed this AMENDMENT NO. 1; and
WHEREAS, the COUNTY must ratify this AMENDMENT NO. 1 at its December 14, 2011 meeting.
NOW THEREFORE, IN CONSIDERDATION of the mutual promises and covenants contained
herein, it is agreed as follows:
1. Paragraph 2 shall be deleted and replaced with the following:
2. SCOPE OF THE WORK CONTRACTOR agrees to provide the rentals and related services
for 250 people as specified in Exhibit "A -1 ".
2. Paragraph 3A shall be deleted and replaced with the following:
3 A. The COUNTY shall pay the CONTRACTOR from funds donated to the COUNTY for the
purpose of hosting the Summit. The CONTRACT amount shall be a lump sum of $5,930.11,
including all set up services, tent(s), tables, chairs, dinner ware, luau decorations, lighting,
tear down fees, and removal. There shall be no additional expenses for travel, lodging, per diem
or any other expenses, as they are included in the stated total compensation. This amount assumes
that no more than 250 people will be attending the luau dinner.
3. In all other respects, the Agreement of which this is an Amendment, and attachments relative
thereto, shall remain in full force -and effect.
Page 1 _ .. _._.._......_
4. EXECUTION IN COUNTERPART. This Agreement may be executed in any number of
counterparts, each of which shall be regarded as an original, all of which taken together shall constitute
one and the same instrument and any of COUNTY and CONTRACTOR hereto may execute this
Agreement by singing any such counterpart.
IN WITNESS WHEREOF COUNTY and CONTRACTOR hereto have executed this Agreement on
the day and date first written above.
; ;Attest: (IDANNY L y KOLHAGE, CLERK
Witnesses for CONTRACTOR:
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EXHIBIT "A"
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LayY lr ItILI. 1
`QT 1 DESCRIPTION
Decorations
1 Grass table skirts for food and bev tables
includes perimeter of tent
2 10'x 10' bamboo structure
For bar or food stations
8 Par 38 Cans
12 Mosaic Centerpieces
12 Seashells for centerpieces
5 Tiki Welcome Oars
Chairs
125 Chiavari - Mahogany
125 Chiavari - Natural
250 Chiavari Cushion Ivory
250 Scallopback - Folding Chairs
Diningware
50 Coconut flowered with straw
250 Rattan Charger
250 White Round Dinner Plates - 11"
250 White Round Salad Plates - 9"
250 Set: Knife, Spoon, Dinner Fork, Salad Fork
Fees /Del /PU
1 Standard Delivery
Lighting
5 Silver Chandelier - 5 Bulb
w/ Dimmer
11 Perimeter Lighting - per 25 Ft.
Colored Light bulbs
1 Lanterns 30'x 100' tent
Orange, green,yellow,fuschia
Tables
25 72" Round Table
10 30" Round - 42" High Cocktail Table
Tenting
1 30'x100'
I DUR j UNIT $ _ EXTENDED DISC_ _NET_
50.01
Florida Keys Party Rentals
WE
150.00
50%
BEAT COMPETITOR PRICING BY 5%
QUOTE
750.00
Key West, FL 33040
75%
t
Ph: (305) 295 -7278
25.00
200.00
Fax: (800) 878.0215
100.00
.d
25.00
300.00
50%
150.00
os 6
INVOICE TO:
DELIVERY ADDRESS:
Order Status: Tentative Girder
180.00
1.0d
Doug Gregory
15.00
Murray Nelson Center
Sales Person: Chris Lakernan
1100 Simonton Street
7.50
102050 Overseas Highway
Last updated: DEC 1 11 2 :21PM
Suite 2.260
1.0 d
Key Largo, FL 33037
937.50
Key West, FL 33040
468.75
1.0 d
ATTENTION: Doug Gregory
JOB SITE: Murray Nelson Center
PO:
PHONE: (3015) 304.6588
50%
ROOM: (event behind M.N.C.)
CUSTOMER #:
FAX:
37.50
CONTACT: Doug Gregory
TERMS: 501507
EMAIL: gregory- doug@rnonroecounty -fl,gov
PHONE: (305) 304.6588 CELL:
1,375.00
ORDER DATE & TIME:
Delivery DATE 8 TIME: Time of event DATE & TIME:
DELIVERY VIA:
OCT 26 11 5 :03PM
DEC 7 11 10:00AM DEC 8 11 5:OOPM
50%
Pick up DATE & TIME;
Customer Pickup DATE & TIME: Customer Return DATE 8 TIME:
RETURN VIA:
DEC 9 11 10 :00AM
50%
38.25
JOB DESCRIPTION:
Behind Murray Nelson Center 12 -48 -11 (Gregory)
LayY lr ItILI. 1
`QT 1 DESCRIPTION
Decorations
1 Grass table skirts for food and bev tables
includes perimeter of tent
2 10'x 10' bamboo structure
For bar or food stations
8 Par 38 Cans
12 Mosaic Centerpieces
12 Seashells for centerpieces
5 Tiki Welcome Oars
Chairs
125 Chiavari - Mahogany
125 Chiavari - Natural
250 Chiavari Cushion Ivory
250 Scallopback - Folding Chairs
Diningware
50 Coconut flowered with straw
250 Rattan Charger
250 White Round Dinner Plates - 11"
250 White Round Salad Plates - 9"
250 Set: Knife, Spoon, Dinner Fork, Salad Fork
Fees /Del /PU
1 Standard Delivery
Lighting
5 Silver Chandelier - 5 Bulb
w/ Dimmer
11 Perimeter Lighting - per 25 Ft.
Colored Light bulbs
1 Lanterns 30'x 100' tent
Orange, green,yellow,fuschia
Tables
25 72" Round Table
10 30" Round - 42" High Cocktail Table
Tenting
1 30'x100'
I DUR j UNIT $ _ EXTENDED DISC_ _NET_
50.01
3.00
150.00
50%
75.00
1.0 d
750.00
1,500.00
75%
375.00
1.0 d
25.00
200.00
50%
100.00
1.0 d
25.00
300.00
50%
150.00
1.0 d
30.00
360.00
50%
180.00
1.0d
3.00
15.00
50%
7.50
1.0 d
7.50
937.50
50%
468.75
1.0 d
7.50
937.50
50%
468.75
1.0 d
50%
1.0 d
2.25
562.50
50%
281.25
1.0 d
0.75
37.50
50%
18.75
1.0 d
5.50
1,375.00
50%
687.50
1.0 d
0.80
200.00
50%
100.00
1.0 d
0.45
76.50
50%
38.25
1.0 d
1.50
375.00
50%
187.50
1.0 d
50%
1.0 d
1.0 d
50.00
550.00
50%
275.00
1.0 d
400.00
400.00
50%
200.00
1.0 d
13.00
325.00
40%
195.00
1.0d
10.00
100.00
50%
50.00
1.0 d 2,000.00 50% 1000.00
EQUIPMENT TOTAL: $4,858.25
DEL $ PICK -UP: $100.00
GRAND TOTAL: $4,958.25
PAID TO DATE: $ 0.00
BALANCE: $ 4,958.25
!gf.5ignature
Date
^ .k
=Awll-mcm/
Florida Keys Party Rentals
WE BEAT COMPETITOR PRICING BY.5%
QUOTE
Key West, FL 33040
NET
Linens
|nParadise
10
Chair Ties 8^
INVOICE TO:
DELIVERY ADDRESS:
Order Status- Tentative Order
20.00
Doug Gregory
colors: Fuouhia. Lime, Orange
Murray Nelson Center
Sales Person: Chris Lakeman
1100 Simonton Street
102050 Overseas, Highway
Last Updated. DEC 1 11 2:16PM
Suite 2-260
Key Largo, FL 33037
Key West. FL 33040
30
85x85 Affordable BegenoeLomour
1.0d
ATTENTION: Doug Gregory
448.50
JOB SITE: Murray Nelson Center
PD.
PHONE: (305) 304-6588
Overlays for dinner tables and S extra for miuc
ROOM: (event bebind M.N.C.)
CUSTOMER
FAX:
CONTACT: Doug Gregory
TERMS. 50150
EMAIL: gregory-doug@monroecounty-fl.gov
PHONE: (305) 304-6568 CELL:
ORDER DATE & TIME:
livery DATE TIM E- Time of event DATE & 71ME:
DELIVERY VIA.
Linens
|nParadise
Pick Up DATE & TIME-
Customer Pickup DATE & TIME*, : Customer Return DATE & TIME:
RETURN VIA:
DEC 9 11 10=AM
10
12U^ Round Poly WHITE
JOB DESCRIPTION:
Behind Murray Nelson Center 12-08-11 (Gregory)
=Awll-mcm/
DESCRIPTION
NET
Linens
|nParadise
10
Chair Ties 8^
1.0 d
2.00
20.00
20.00
colors: Fuouhia. Lime, Orange
For use on cocktail tables tn tie linen
30
85x85 Affordable BegenoeLomour
1.0d
14.05
448.50
15%
381.23
Overlays for dinner tables and S extra for miuc
tables. Colors: Orange, Lime & Fuoohia
Linens
|nParadise
10
12U^ Round Poly WHITE
1.0 d
19.50
195.00
50Y6
97.50
***For Cocktail Tables
Use o colored chair tie on each one tn
keep linen from flying in the wind
260
Napkins Poly Classic WHITE
1.0 d
1.50
300.00
50Y6
195.00
1O extra napkins included
35
132'' Round White Classic Poly
1.0d
22.25
558.25
5096
278.13
for 72'' round dinner tables
Customer Signature
Customer Printed Name Dae
EQUIPMENT TOTAL: *971.80
GRAND TOTAL: $971.86
PAID TO DATE: $0'00
BALANCE: $971.86
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