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Item C14County of Monroe The Florida Keys --� Commissioner David Rice BOCC District 4 9400 Overseas Highway, Suite 210 Marathon, FL 33050 PH: 305-289-6000 FX: 305-289-6410 BOARD OF COUNTY COMMISSIONERS Mayor Danny t.. Kolhage. District I ?Mayor Pro i'ern I leather Carruthers, District 3 George yeugent, District 2 David Rice, District 4 Sylvia J. Murphy, District 5 Interoffice Memorandum Date: September 25, 2015 To: Amy Heap ilin, Clerk of the Court County Clerk's Office From: Commissioner David Rice, District 4 RE: * 2nd AMENDED* NOTICE OF VOTING CONFLICT Per Florida Statute 112.3143. 1 hereby disclose by written memorandum that I will abstain from the vote on certain issues that are brought before the Monroe County Board of Commissioners with entities that 1 am involved with. I will abstain from the vote on issues concerning the following entities: Guidance Care Center, Inc.. a private. not -for -profit entity, which receives some of its operational funding from the County, as I currently sit on the Board of Directors of the Care Center. 1 am also a member of the Board of the Historic Florida Keys Foundation. inc. At the September 16, 2015 BOCC meeting, 1 will abstain from the vote on the following item(s): MCI: Ratification of a contract between Monroe County BOCC/Monroe County Social Services (Monroe County Transit) and the Community Transportation Coordinator, Guidance Care Center, Inc. for a contract period of 71112015 to 6130/2016. This is a non-monetarypartnership/collaboration contract required by the State of Florida Commission for the Transportation Disadvantaged #C'13.4 pproval of contract with the State of Florida, Department of State, Division of Historical Resources to fund the project "Monroe county Cultural Resources Assessment t pdate" as set forth in the application .submitted by the Historical Florida Kees Foundation (HFKF). (Commissioner Rice abstained from the vote on this item at Ike meeting. #CI4: Approval of an amendment to Attachment C of the Edward Byre Memorial Justice Assistance Grant Program Funds Agreemew with the Guidance/Care Center for the Women's Jail Incarceration Drug Abuse Treatment Program MCI S: Approval of an amendment to the Edward Byrne .'Memorial Justice Assistance Grant Program Funds .4greement with the Guidance/Care Center d/b✓a The Heron Assisted Living for the Recidivism Prevention in Dually -Diagnosed Adults with Mental Illness and Substance.4bu.se Project to increase the award amount and to modf►y the federal and state purpose areas and to modift, the budget narrative to reflect contractual services based on a unit cost methodology as evidenced by the grant adjustment. #C16: Ratification ofgrant adjustment submission to FDLE Byrne JAG program to increase the award amount, modify the federal and state purpose areas and the budget narrative to reflect contractual services are based on a unit cost methodology. Copy of agenda summary for the referenced item(s) is attached for documentation. 010 in IN 0M WIN Meeting Date: Sept. 16, 2015 Department: OMB/Grants Bulk Item: X No Staff Contact [Phone #: Laura deLoach-Hartle x 4482 AGENDA ITEM WORDING: Approval of an amendment to Attachment C of the Edward Byre Memorial Justice Assistance Grant Program Funds Agreernent with the Guidance/Care Center for the Women's Jail Incarceration Dnig, Abuse Treatment program. ITEM BACKGROUND: An adjustment to the budget narrative to reflect contractual services based on a unit cost methodology was requested by Florida Department of Law Enforcement on the Byrne JAG program. An amendment to Attachment C, which is a copy of the grant documents, is needed to reflect the change in the budget narrative. PREVIOUS RELEVANT BOCC ACTION: At the January 21st 2015 meeting, the BOCC provided authorization for the Mayor to execute the Agreement with Guidance/Care Center for the Women's Jail Incarceration Drug Abuse Treatment Program. At the January 21" 2015 meeting the BOCC also provided ratification of the execution of the Certificate of Acceptance of Sub -Grant Award for Guidance/Care Center Women's Jail Incarceration Drug Abuse Treatment Program using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant Program. CONTRACT/A(IrREEMENT CHANGES: Grant Adjustment reflecting change to budget narrative added to Attachment C. STAFF RECOMA1ENDATIONS: Approval TOTAL COST: $ 37,331 INDIRECT COST: — BUDGETED: Yes X No COST TO COUNTY: $0 SOURCE OF FUNDS: Federal passed thru EDLE REVENUE PRODUCING: Yes No — X AMOUNT PER MONTH Year Y1, APPROVED BY- County Atty, O4 Purchasing QL Risk Management_ DOCUMENTATION: Included DISPOSITION: Revised 7/09 Not Required— Contract with: Guidan-celCare Cpnte Effective Date: 10/01/14 Expiration Date: 09-Z30J1 Contract Manager: Laura dgLoach- Hartle (Name) Total Dollar Value of Contract Budgeted? Yes X No Grant* 073,31 County Match: V at DiIn-- t 1),1 !11 `% Division rector I 1� I J Risk Management " A O.M.B./Purchasing County Attorney Comments: *MB Form Revised 9/11/95 Revised 2/95 4AK QMB/Grants Admin. (Ext.) (Department) CONTRACT COSTS $37,331 Current Year Portion: Account Codes: UNTO] a U01 0 2 A L414-M 10 Changes Date Out Needed i::5eviewer . ...... Yes® NoEj+� YesEl NoEj" Yes EI NoED/ YesEl Nod] AMENDMENT 1 TO EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS AGREEMENT WITH GUIDANCE/CARE CENTER, INC. THIS AMENDMENT is made and entered into this ldthe day of September, 2015, between the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, hereinafter referred to as "COUNTY," and the Guidance/Care Center, Inc. hereinafter referred to as "AGENCY". WHEREAS, the Florida Department of Law Enforcement awarded a sub - grant of the Edward Byrne Memorial justice Assistance to the COUNTY to implement a program that provides substance abuse treatment services to women offenders held in local correctional facilities; and WHEREAS, the COUNTY and AGENCY entered into the Edward Byrne Memorial justice Assistance Grant Program Fund Agreement ["Agreement") on January 21, 2015 for the AGENCY to implement said services under the program; and WHEREAS, an adjustment to the budget narrative to reflect contractual services based on a unit cost methodology was requested by the Florida Department of Law Enforcement on the Byrne JAG program; and WHEREAS, an amendment to the Agreement is needed to reflect the change in the budget narrative as incorporated into Attachment C of the Agreement; NOW THEREFOR IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. Attachment C of the agreement will be amended to add the budget narrative to reflect contractual services will be based on a unit cost methodology. 2. In all other respects the Agreement dated January 21s-I 2015 remains in full force and effect. In WITNESS WHEREOF each party hereto has caused this contract to be executed by its duly authorized representative. [SEAL] ATTEST: AMY HEAVILIN, CLERK In a Deputy Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA BV Mayor/Chairman I Guidance/Care Center, Inc. Bye �11 (11 Print Name (-- C- ' � I % -I L� I - - Title�-�"--'Y`t'c Z " IQ ATTACHMENT C-AlvIENDED Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Justice Assistance Grant - County -wide i ;t Subgrantee: Monroe County Board of Commissioners Project Title: WOMEN'S JAIL. INCARCERATION DRUG ABUSE TREATMENT PROGRAM Grant Number: 2015-JAGC-MONR-I-R3-169 Adjustment Number: 1 Mature of Adjustment: Revise Budget To Subgrantee: Pursuant to your request of 06/2612015, the following change, amendment or adjustment in the above grant project is approved subject to such conditions or limitations as may be set forth below. Retain this Grant Adjustment Notice as part of official project records. Electronically Signed By: Petrina Herring Date 06/30/2015 Authorizes! Official Clayton H. Wilder Administrator The following revised budget is approved: Current New Approved Approved Budget Category Budget Difference Budget Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $37,331.00 $0.00 $37,331.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Indirect Costs $0.00 $0.00 $0.00 Total Project Costs $37,331.00 $0.00 $37,331.00 Federal Match Total Funds New Approved Budget $37,331.00 $0.00 $37,331.00 OCJG Adjustment Memo: The revised budget and narrative reflecting line item change in the Contractual Services category is approved. NOTE: Retain this grant Adjustment Notice as part of official project records. Application Ref 2015-JAGC-21328 Contract 2015-JAGC-MONR-1-R3-169 Ru!e Reference 1 iR-9.006 OCJG-020 (rev June 2032) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide At the request of FDLE the Budget Narrative is being revised to reflect unit rates. By electronically submitting this adjustment, I hereby certify that I have reviewed the changes and find them necessary for program activities. l am the signing authority or have been delegated as such by the appropriate official. Information regarding the signing authority is available for review. O6/26/2015 Rate Electronically Signed By: Danny L Kolhage Authorized Official or Designated Representative Application Ref # 2015-JAGC-2628 Contract 2015-JAGC-MONR-1-R3-169 Rule Reference 11 D-9,006 0GJG-005 (rev. 0ctcher 2005) Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $37,331,00 $0.00 $37,331.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 __ Totals -- $37,331.00 $0.00 $37,331.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGQ ? No Application Ref # 2015-JAGC-2628 Section #4 Page 1 of 5 Contract 2015-JAGC-MONR-1-R3-159 Rule Reference 11 D-9.006 QCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Psychosocial Assessment: Monroe County through a contracted treatment provider will interview all program participants for the purposes of data collection of educational, employment, criminal, medical, family, substance abuse and mental health histories to assist in the determination of the inmates? appropriateness for the program and to update treatment plans. Unit of Service: Client contact quarter hour Unit Rate $20.20 Units Requested 60 quarter hours to be paid for by this grant. Total Cost $1, 212 Individual Counseling: Monroe County through its contracted treatment provider will provide face- to-face contact to all program participants to review progress and develop treatment plans and work on treatment plan goals and objectives. Unit of Service: Client contact quarter hoar: Unit Rate $22.77 Units Requested 419 quarter hours to be paid for by this grant. Total Cost $9,541 Group Therapy: Monroe County through its contracted treatment provider will provide group therapy to all program participants weekly. Group counseling among program participants will be conducted to include the introduction of "Self-help groups" and their attendance to establish an ongoing support network. Unit of Service: Client contact quarter hour Unit Rate $5.69 Units Requested 3,227 quarter hours to be paid for by this grant. Total Costs $18,362 Case Management: Monroe County through its contracted treatment provider will provide the coordination of adjunctive services, discharge planning, communication with collateral contacts, linkage with other treatment resources to all program participants. Unit of Service: Client direct service quarter hour Unit Rate $16.80 Units Requested 520 quarter hours to be paid for by this grant. Total Cost $8,216 Monthly invoices are provided to Monroe County by the treatment provider summarizing activities for which they seek payment. These are reviewed by Monroe County staff for approval of payment. TOTAL PROGRAM COST: $37,331.00 Application Ref # 2015-JAGC-2628 Section #4 Page 2 of 5 Contract 2015-JAGC-MOLAR-1-R3-169 Rule Reference 11 D-9.006 OCJG-005 (rev. 0ctober 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Budget Narrative (Continued): Monroe County will provide additional funds for costs in excess of the budget. Applications are received based on public notices in local newspapers and are reviewed by the Substance. Abuse Policy Advisory Board who then make recommendations to the Board of County Commissioners. Monroe County will enter into an agreement with Guidance Care Center to provide the services for the period of October 1, 2014 through September 30, 2015. A copy of the agreement will be provided to F©LE. Application Ref # 2015-JAGC-2628 Section #4 Page 3 of b Contract 2015-JAGC-MONK-1-R3469 Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of taw Enforcement Justice Assistance Grant - County -wide Answer: NIA Question: If benefits are to be included, are they reflected in the budget narrative? Answer: NIA Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: NIA Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: NIA Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit casts and how recently the basis was established or updated. Answer:. Each unit of service is based on the cost centers cited in 65E-14.021, FAC: Unit Cost Method of Payment. The service unit costs are based on and d❑ not exceed the maximum rate. This Rule was updated 11126/2014. The budget reflects costs directly associated with the provision of substance abuse treatment, mental health and educational services to inmates of Monroe County jail. The line items designated below are in the budget category of "Contractual Services." A contract with the treatment provider will be developed to be utilized during the established grant period. Psychosocial Assessment: Monroe County through a contracted treatment provider will interview all program participants for the purposes of data collection of educational, employment, criminal, medical, family, substance abuse and mental health histories to assist in the determination of the inmates? appropriateness for the program and to update treatment plans. Unit of Service: Client contact quarter hour Unit Rate $20.20 Units Requested 60 quarter hours to be paid for by this grant. Total Cost $1,212 Individual Counseling: Monroe County through its contracted treatment providerwill provide face-to-face contact to all program participants to review progress and develop treatment plans and work on treatment plan goals and objectives. Unit of Service: Client contact quarter hour: Unit Rate $22.77 Units Requested 419 quarter hours to be paid for by this grant. Total Cost $9,641 Application Ref # 2015-JAGC-2628 Section #4 Page 4 of 5 Contract 2015-JAGC-MOLAR-I-R3-169 Rule Reference 11D-9.006 OCJG-005 (rev. October2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Group Therapy: Monroe County through its contracted treatment provider will provide group therapy to all program participants weekly. Group counseling among program participants will be conducted to include the introduction of "Self-help groups" and their attendance to establish an ❑ngoing support network. Unit of Service: Client contact quarter hour Unit Rate $5.68 Units Requested 3,227 quarter hours to be paid for by this grant. Total Costs $16, 362 Case Management: Monroe County through its contracted treatment provider will provide the coordination of adjunctive services, discharge planning, communication with collateral contacts, linkage with other treatment resources to all program participants. Unit of Service: Client direct service quarter hour Unit Rate $15.80 Units Requested 520 quarter hours to be paid for by this grant. Total Cost $8,216 Monthly invoices are provided to Monroe County by the treatment provider summarizing activities for which they seek payment. These are reviewed by Monroe County staff for approval of payment. TOTAL PROGRAM COST $37,331.00 Data provided by Guidance Care Center. Application Ref # 2015-JAGC-2628 Section #4 Page 5 of 5 Contract 2015-JAGC-MGNR-I-R3-160 Rule Reference 11 ❑-9.006 OCJG-005 (rev. October 2005) 'Ji<J 'J. LI:Ii• NOV 2 4 2014 3usine5s Support Office of Criminal Justice Grancq t:]ffice _3cx 14l11.1 f:3:Is3r}asshye h't.:?��tli2- ',?i`l ti .".v frIkr .sLite. V.I.I The Honorable Sylvia Murphy Mayor Monroe County Board of Commissioners 1100 Sirnontan Street Key West. FL 33040-1100 Re. Contract.1o.2015-JAGC-MOLAR-1-R3-169 Dear Mayor Murphy: ATTACHMENT C U.r'.rr?::r Y,'i: }' 1'�E:'1'f 1, -;!•LTriIE:}' �.�[.'n!?l�JI .J;.°'I A'.wnLer, :'"ror1 F',r,rJrxa rf Offic er Adam''il[rtrlryl 1 �.'•f l7i?}'. _; .'r1liNr ^j rr..f'r�'.l1lt!!1r' The Florida Department of Law Enforcement Is pleased to awe'rd an Edward Byme Memorial Justice Assistance Grant to your unit of government in the amount of $ 37,331.00 for the project entitled, WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM. These funds shall be utilized for the purpose of reducing crime and improving public safety, A copy of the approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with the Department should always refer to the project number and title. As you may be aware, information from subgrants and performance reports are currently provided to the Department of Justice under the Performance Measurement Tool (PMT) and Federal Funding Accountability and Transparency Act (FFATA) to meet current federal transparency requirements. Contract and grant information is also provided to the State of Florida Department of Financial Services via the Florida Accountability Contract Tracking System (FACTS). This grant contract and al subsequent correlating information including general contract, performance, amendment/modification information and a copy of the grant document is provided to FACTS to meat requirements under Chapter 2013-54 and 2013-154 Laws of Florida for transparency in government spending. If this grant agreement contains confidential or exempt information not subject to disclosure under public records law, Chapter 119, F S., (such as disclosure of equipment for certain undercover operations that may result in sensitive information on grant documents) please contact the Office of Criminal Justice Grants for information on requesting exemption from public records disclosure. Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to reimbursement of any project expenditures. Some costs require prior written approval from OCJG and/or the Department of Justice before beginning project activilies including: a sale source procurement in excess of $150,000; compensation for consultant services for rates in excess of $6501day ($01.25 per hour); publicabon plans; anrt purchase of automated data processing (ADP) equipment and software. A written request for approval is required if they are applicable to your project. You may also see a correlating special condition on your grant award in the Subgrant Information Management ON -Line (SIMON) system. We look forward to vvorktng with you on this project. Please contact Planning Manager Annamarie Whatley at (850) 617-1250 if you have any questions or we can be of further assistance, Sincerely, Petrine Tuttle Herring Bureau Chief PTHirnk Enclosures State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Fforfda 32308 CERTIFICATE OF ACCEPTANCE OF SU13GRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2015-JAGC-NIONR-1-R3-159, in the amount of $ 37,331,00, for a project entitled, WOMEN'S JAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM, for the period of 1010112014 through 0913012015, to be implemented In accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. Z(Slg - ure of Subgr -it s Authorized ial) _SYLVTA MURPHY, 1U1M _ (Typed Name and Title of Official) MONROE COUNTY (Name oil SuhgrantPe) DECEMBER 8, 2014 (Date of Acceptance) Rule r3c,erenre 1 ID-9.006i OCJG-012 (rev June 2012) SUBGRANT AWARD CERTIFICATE Subgrantes: Monroe County Board of Commissioners Date of Award: i j: w i' i Grant Penod: From: 10/01/2014 TO: 09130/2015 Project Title. WOMEN'S .TAIL INCARCERATION DRUG ABUSE TREATMENT PROGRAM Grant Number: 2015-3AGC-MONK-I-R3-169 Federal Funds: $ 37,331.00 State Agency Match: Local Agency Match: $ 0.00 'rotas Project Cast: $ 37,331.00 CFDA Number: 16.738 Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title 1 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part (42 U.S.C. 3751-3759); the Consolidated Appropriations Act, 2008, Public Law 110-161; and Public Law 109-162, Title Xl, Department of Justice Reauthorization, Subtitle B. Improving the Department of Justice's Grant Programs, Chapter 1, Assisting taw Enforcement and C.nminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 7100 10, Office of Justice Programs, Common Rule for State and Local Governments and A-87, or 0M8 Circulars A-110 or A-102, as applicable, and A-21, In their entirety. 1t is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690. This grant shall became effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgraot Award is returned to the Department. Authorized Official Petnna Tuttle Herring Bureau Chief Date ( ) This award is subject to special conditions (attached). Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Gram - County -wide Subgfant Recipient Organization Name: Monroe County Board of Commissioners County- Monroe Chief Official Marne: Sylvia Murphy Title: Mayor Address: 1100 Simonton Street City: Key West State: FL Zip: 33040-1101D Phone, 305-453.8787 Ext: Pax: 305-453-8780 Email: rnurphy-sylvia@monroecczunty-fl.gov Chief Financial Officer Name: Amy l-leavilin Title: Clerk of Court Address: 500 Whitehead Street City: Kay West - State: FL Zip: 33040-3110 Phone: 305-295-3130 Fact: Fax: Email. aheavilin@monroe-rlerk.com Application Ref # 2015-JAGC-2628 Contract 2015-JAGC-M0NR-1-R3-169 R;jie Reference 11 t)-9,006 ❑GJG-G{]5 [rev. October 20061 Sect on At Pagel of 2 Implementing Agency Organization Name: Monroe Cowity Board of Commissioners County: Monroe Chief Official Name: Sylvia Murphy Title: Mayor Address: 4104 Simonton Street City. Key West State: FL Zip: 33040-1100 Phone: 305-453-8787 Ext: Fax: 305-453-8789 Email: murphy-Sylvia@monroecounty-Fl.gov Project Director Name: Laura De€oath-Hartle Title: Senior Administrator- Grants & Special Projects Address: 1100 Simonton Street Room 2-285 City: Key West State: FL Zip: 33040-3110 Phone: 305-292-4482 Ext: Fax: Email: deloachhartle-laura@monroecounty-#i.gov Application Ref 1# 2015-JAGC-2628 Section 41 Page 2 of 2 Contract 2015-JAGC-MOLAR-1-R3-169 Rule Reference 7ID-9 005 oci0.005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Project Information Project Titfe: WOMEN'S JAIL_ INCARCERATION DRUG ABUSE TREATMENT PROGRAM Subgrant Recipient_ Monroe County Board of Commissioners implementing Agency: Monroe County Board of Commissioners Project Start Date: 10/112014 End Date, 9/30/2015 Problem Identification South Florida including Monroe County and the Ficrida Keys, continues to have the unfortunate distinction of as a high -intensity drug trafficking area and, as such, is a leading illicit drug importation area. This has increased the availability of illicit drugs in Monroe County resulting in drug abuse rates higher than both the state and national averages. Specifically in regards to the Female population of Munroe County which is the population of focus for this grant request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida Department of Health reports rates of drug involvement as over twice that of the state average and Four times of the much larger Miami -Dade County to the north. The Agency for Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of 2011 publication indicates that female residents of our county had over twice the state rate per 100,000 populations for emergency room treatment for acute drug intoxication. In addition, Monroe has over twice the state average for € UI arrests and, consequently, almost three times the state average for vehicular deaths involving drug use. For women with children, statistics From the Florida Department of Children and Families indicate that 57% of foster care placements were as a result of substance abase by the mother between April 2011 and March 2012. For many drug involved women, the obsession surrounding use and attainment of ilticit and legal drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and ultimately incarceration. In addition: destruction of parent -child relationships, increased domestic violence, increased crime, child abuse and neglect, foster care placement, divores, stress on the legal and medical systems of a county with very limited resources and global negative effects on our communities and quality of life are also directly affected. Recognizing the significant need for appropriate treatment among greater numbers of incarcerated women whose level of drug involvement is such that they would not benefit From available outpatient treatment and who are often primary caretakers of children, the Guidance/Care Center along with the Monroe County Sheriffs office: created the Jail incarceration Drug Treatment Program located within the Monroe County Detention Center in 1992. It remains today as one of the few such programs operated within a county jail in Florida and the only opportunity for women to receive intensive drug abuse treatment within Monroe County. Moreover, these women are able to get treatment quickly instead of being one of the 66% of substance abusing Florida residents who desire help but are unable to access treatment due to Florida's lengthy waiting list for substance abuse services as reported by the Florida Department of Children and Famifies. This program has been able to attain and maintain a very low recidivism rate (under 25%) for women participants in the last 5 years with the addition of evidenced -based practices and special attention to the unique needs of substance abusing women. The program has a very close relationship with county judges, attorneys, and the administration and staff of the Monroe County Detention Center as well as city and county authorities. Women who complete treatment are often granted early re#ease from incarceration to return to their families and begin rebuilding their lives and the Application Ref 9 2015-JAGG-2628 Contract 2015-JAGC-N10NR-1-R3- Rule RafaTuoce t TD-8 006 UCJ(3-005 (rav Occoe6r 2005) Section tt2 Page 1 of 4 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide lives of their loved ones thereby saving the county the expense of their continued detainment. Skills attained within the context of treatment Increases the chances of sustained recovery, healthier family and other personal relationships, healthier children, and safer communities. Project Summary (Scope of Work) In 1992, the .tail In -Mouse Program (JIP), as it was initially named, was developed in the Monroe County Detention Center and began providing substance abuse treatment services to county inmates to lay the foundation for sustained recovery. The majority of clients are court ordered by the Drug Court. Circuit Court and County Court Judges in Monroe County. The rest enter the program as volunteers who have met the criteria for drug and alcohol treatment and will be in the county jail a minimum of 182 days. The program has established a positive reputation county wide, working closely with judges, prosecutors and defense attorneys throughout the county. DCF audits for the past three years reported that this program meets or exceeds Best Practice standards with 100% compliance. This year's Funding will allow services begun with last year's grant to continue for this population in the detention center. In May 2010, the Commission on Accreditation of Rehabilitative Facilities (CARF) evaluated the JIP program for accreditation. The process of accreditation has strengthened assessment and treatment. The program has received renewed three year accreditation in June 2013. The Jail Incarceration Program met the highest CARF standards and received recognition for its positive relationships between correctional staff and treatmenticlinica€ staff. The agency has submitted its 2014 Annual Conformance to Quality Reports to CARF and continues to meet the highest accreditation standards. Client -centered individualized treatment plans tailored to the needs of women are a cornerstone of gender responsive treatment. Ater developing these plans in partnership with the program participant, treatment plan reviews, case management services to ,provide community linkages and monthly self -reports of progress continue to refine the plan. Can -going program review occurs through monthly focus groups with administrative staff and participants. The Global Assessment of Individual Needs (GAIN) instrument provldes a comprehensive assessment of client needs and assists in developing a person -centered Wellness Plan that is updated with the participant every 30 days. Admission policies are welcoming to individuals with co-accurring disorders, learning disabilities anti Witeracy, as well as other special individualized needs. This allows access for all who probably otherwise would not receive services. For worsen with a mental illness as well as drug addiction, a Mental Health Status Assessment identifies impairments in functioning. if identified as having a possible mental health issue, the client receives a referral to a mental health counselor and the Prison Health Services psychiatrist as well as participating in services to address the substance use disorder and criminal thinking and behavior. Treatment of mental illness is monitored by program staff as a vital part of recovery from substance abuse. Participants are given appointments with the Guidance/Care Center psychiatrist upon completion of the program and release from incarceration and assigned a case manager to help them with appointments, treatment adherence, accessing of community services and medication assistance. Psychotroplc medications are provided free of charge to participants who cannot afford their medications or who do not have insurance coverage. The case manager helps the client Medicaid or Affordable Health Care upon discharge from the program. Treatment in the program is a minimum of six months and a maximum of one year. Aftercare services are encouraged as a part of re-entry planning and fast up to six Application Ref # 2015-JAGC-2528 Section #2 Page 2 of 4 Contract 2015-JAGG-MONRA-R3- RLAe Rererarnce i ID-9,OG6 OCJQ-005 {ray. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide months once the participant is released. The Guidance/Care Center provides aftercare throughout the Florida Keys in community -based facilities. Aftercare is given priority and participants are enrolled before they are released. These services are not funded by the grant and are available to all participants regardless of ability to pay. The program staff in conjunction with the corrections staff conducts random drug testing and positive tests result in 30-day lock -up lock -up and a return to court for judicial review of the case. Tests used, 1 d panel dip sticks for amphetamine, benzcd[azepines, cocaine, opiates, synthetic opiates, THC, PCP, barbiturates, MDMA and methadone. The program also has a relationship with the local drug court to run tests on their spectrometry machine if test results are questionable which helps to identify Chose who may have attempted to be dishonest by trying to mask the results. The Guidance/Care Centex employs all program staff and has a forty year history of providing substance abuse counseling and mental health services. The core program services less than 30 women for the one-year grant period. Administrative support to conduct regular case services, staffing, provide services, coliect and report data, and monitor program outcomes will occur. Program services will be delivered using several evidence based practices including a Cogitative Behavioral Therapy (CBT) curriculum entitled "Substance: Abuse and Criminal Conduct: Strategies for Self Improvement and Change - Pathways to Responsible Living" authored by Harvey Milkman and Kenneth Wanberg. Throughout the treatment episode participants use a cfient workbook that belongs to them. Use of this workbook is subject to change as more advanced evidenced -based treatment resources become available. Additionally. Moral Reconation Therapy, another systematic treatment strategy that seeks to decrease recidivism among criminal offenders by increasing moral reasoning is included. Treatment in the correctional setting will incorporate trauma -informed and gender responsive treatment through the use of the evidenced -rased "Seeking Safety" treatment model to promote the healing and edification of the human spirit. Seeking Safety offers 25 treatment topics, each with a clinician guide and client handouts. The seven interpersonal topics are Asking for Help, Honesty, Setting Boundaries in Relationships, Healthy Relationships, Community Resources, Healing from Anger, and Getting Others to Support Your Recovery. The seven behavioral topics are Detaching from Emotional Pain: Grounding, Taking Good Care of Yourself, Red and Green Flags, Commitment, Coping with Triggers, Respecting Your Time, and Self -Nurturing. The seven cognitive topics are PTSD: Taking Back Your Power, Compassion, When Substances Control You, Recovery Thinking, Integrating the Split Self, Creating Meaning, and Discovery_ In addition, four combination topics are Introduction to Treatment i Case Management, Safety, The Life Choices Game (Review) and Termination. These relational models support the development of healthy relationships with self, significant others, and the community at large in order to reduce the risk of relapse and recidivism. Staff will use individual and group formats to deliver core services. As participants move through the program, they will learn to facilitate group gatherings for such activities as morning affirmations, positive, acknowledgement and recognition, positive slip groups where participants share experiences of "catching" each other in random acts of kindness and evening gratitude wrap ups. Use of these 4 evidence rased practices will result in 28 women successfully completing the program with less than a 25% rate of recidivism in the future. Application lei # 2015-JAGC-2628 _ _ Section #2 page 3 of 4 Contract 2015-JAGC-MOOR-1-R3- RLsle Referan�e T 10-9 036 0CJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of law Enforcement Justice Assistance Grant - County -wide fl � •i•� i�"F .,y r. Y. z Section Questions: Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1) 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements: and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts. subcontracts, loans, grants, subgrants, and/or cooperative agreements? if yes, answer "yes" or "no" to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 5104 of the Internal Revenue Code of 1986? if answer to Part 1, above, was "no," answer NCA. Answer: NIA Question: Do the Subreciplent and Implementing agencies understand that this is a cost - reimbursement agreement for satisfactory performance of eligible activities? Requests For reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreeriient. Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance For deliverables as specified in the agreement. Answer: Yes Application Ref # 2015-JAGC-2628 Section #2 Page 4 of 4 Contract 2015-JAGC-MONR-1-R3- Ru€e Reigrenre i iu-9na OCJG-035 (rev. 0rlaher 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County -wide a a" General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: O05 - drug Treatment Programs State Purpose Area: A - Accomplishments, Includes any accomplishments during the reporting period. Activity Description Activity: Substance Abuse Treatment Target Group., Females -Adult" Geographic Area: Urban Location Type: County Jail Address(es) : Guidance Care Canter 1205 4th Street Key West, FL 33040 Womens .fail incarceration Drug Abuse Treatment Prg Monroe County Detention Center Key West, FL 33040 Objectives and Measures Objective: Al - Report an program accomplishments Measure: Part 1 Please briefly describe what your program's accomplishments will be. Please include any benefits or changes to be observed as a result of JAG -funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. (500-character limit) Goal: A total of at least 30 women will enter substance abuse treatment with successful completion rate of 80%. Recidivism will be under 25%. Of those who complete, 75% will enter aftercare in the community. Objective: A2 - Report on usage of crimesaiutions.gov Website Measure: fart i Will you be using the crimesoiutions.gov website? Goal-- No Objective., A3 - Report on subgrants from grantees other than FDLE Measure: Fart 2 App{ication Ref # 2015-JAGC-2628 Contract 2015-JAGC-MONR-1-R3- Rule Reference 110-9.a06 0CJG-005 (rev ocicherr 205) Section #3 Page 1 of B Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide to :t If yes, eater grantee organization or agency name. Goal: No Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee (other than FDLE)? An agency can be a primary recipient of a JAG award from DJA and a subreciplent of a JAG award from another JAG award primary recipient. Do not consider awards that you receive directly from USDOJ. Goal: No State Purpose Area: DT - Drug Treatment: clinical assessment; residential; daylnight treatment with community; outpatient group, individual, intensive, or detoxification; addiction receiving facility; substance abuse detox. (residential); in -home counseling; and aftercare. Activity: Target Group: Geographic Area _ Location Type: Address(es) : — Activity Description Drug Treatment Drug Treatment Urban County -Wide Guidance Care Center 1205 4th Street Key West, FL 33040 Womens Jail Incarceration Drug Abuse Treatment Prg Monroe County Detention Center Key West. FL 33540 Objectives and Measures Objective: ❑T1 - Report on JAG funding allocated for providing drug treatment Measure: Fart 1 How much JAG funding has been allocated for providing drug treatment? Please report in dollars (S). Goal: $37.331.00 Objective, DT2 - Provide a drug treatment program Measure: Part 1 Will your program admit any pefiidpants to drug treatment programs? Application Ref # 2415-JAGC-2625 Section #3 Page 2 of 6 Contract 2015-JAGC-MCNR-I-R3- Rule Reference 110-9,006 CCJG-005 (rev. October 205) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: Yes Measure: Part 2 How many participants will be enrolled in the drug treatment programs? Goal; 35 Measure: Part 3 Of those, how many will be NEW participants? Goal: 30 Objective_ DT3 - Implement an evidence -{lased program or practice In a drug treatment program Measure: Part 1 Do your drug treatment programs provide evidence -[used treatment services? Evidence -based programs or practices are those demonstrated by the research literature to be effective at reducing substance use among court -involved individuals (generally obtained through one or more outcome evaluations). Goal: Yes Measure: Past 2 If yes, please enter the number of evidence -based services to be provided by your program that fit the crimeso(utions.gov definition of Effective: "Programs have strong evidence indicating they achieve their intended outcomes when implemented with fidelity." Goat: 4 Measure; Part 3 If yes, please enter the number of evidence -based services to be provided by your program that fit the crimesolutions.gov definition of Promising: "Programs have some evidence indicating they achieve their intended outcomes. Additional research is recommended." Goal: 0 Measure: Part 4 If yes, please enter the number of evidence -based services to be provided by your program that fit the crimesolutions.gvv definition of No Effects: "Programs have strong evidence indicating that they did not achieve their intended outcomes when implemented with fidelity." Goal: Yes Measure: Part 5 If yes, please enter the type of evidence -based services to be provided by your program. Application Ref # 2015-JAGC -2628 � Section #3 Page 3 of 6 Contract 2015-JAGC-MONR-9-R3- RtA Reference 1 4R-9 006 GCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: SSC - Strategies For Self Change Seeking Safety, Relapse Prevention MRT - Moral Reconatlon Therapy Objective: DT4 - Provide inpatient services Measure: Part 1 Will JAG funds he used to provide inpatient services? Services received should be based on actual attendance of participants in mandated activities. Goal: No Measure: Part 2 If yes, please enter the number of days of inpatient services drug treatment participants will receive. To calculate this number, determine the number of inpatient service days that each participant will receive. Then add the number of days for each participant together to determine the total number of days to be delivered. Include any participant who will receive Inpatient services, regardless of whether that person will complete the program, exit Without completion, or remain enrolled. Goal Objective: D'T5 - Provide outpatient services Measure: Part 'I Will JAG Funds be used to provide outpatient services? Services received should be based on actual attendance of participants in mandated activities. Goal: Yes Measure: Part 2 If yes, please enter the number of sessions for outpatient services drug treatment participants will receive. To calculate this number, determine the number of outpatient service sessions that each participant wiff receive. Then add the number of sessions for each participant together to determine the total number of sessions to be delivered. include any participant who will receive outpatient services, regardless of whether that person will complete the program, exitwithout completion, or remain enrolled. Goal: 5040 Objective: DT6 - Test participants for alcohol or illegal substances Measure: Part 1 Of those to be enrolled in drug treatment programs for at least 90 days, please enter the number of participants who will be tested for the presence of alcohol or illegal substances. Goal: 35 Measure: Part 2 Application Ref 1 2415-JAGC-2628 Section 93 Page 4 of 6 Contract 2015-JAGC-MCNR-1-R3- Rele rieferenre I to-9906 QCJG-005 (rev. (Delo6er 2095) Application for Funding Assistance Florida department of Law Enforcement Justice Assistance Grant - County -wide a� Of those to be enrolled in drug treatment programs for at least Sg days, please enter the number of participants who will test positive for the presence of alcohol or illegal substances. Goal: 1 Objective: DT7 - Report the number of drug treatment participants who successfully completed the program Measure: Part 1 How many drug treatment program participants will successfully complete all program requirements? The number entered should represent only those participants who will successfully complete all the requirements of the program. Goal: 28 Measure: Part 2 How many drug treatment program participants will unsuccessfully complete the program? The number entered should represent only those who wii€ fait to successfully complete the program For voluntary reasons (e.g., arrests, program violation, etc.). Goal: 3 Objective: DT8 - Expand services Measure: Fart 1 Will your JAG program funds be used to expand services? Goal: Yes Measure: Part 2 If yes, please choose the type of services added. In your response, please list all that apply from the following choices: Drug treatment services, Enhancing of capacity, Inpatient services, Outpatient services, Recovery support, Service providers, Slats. Goal: Drug Treatment Services Enhancing of Capacity Inpatient Services Outpatient services Recovery Support Service Providers Slots Application Ref # 2015-JAGG-2628 Contract 2015-JAGC-MONR-I-R3- RuW ReWence 11fl•9.Da5 OU(3-005 (rev. OC obar 2005) Section #3 Page 5 of 6 Application for Funding Assistance Florida [department of Law Enforcement Justice Assistance Grant - County -wide ny �i -iw L _ f Section Questions:^ Question: If "other" was selected for the geographic area, please describe. Answer: N/A Question: If "other'• was setected for location type, please describe. Answer: NIA APplica# 6n- Raf # 2015-JAGC-2628 — 5eefion #3 Page 6 of Contract 2015-JAGC-M0NR-9-R3- ROO Reforence 11 D-9.305 =G-G05 (rev. 4cUter 200 5) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide s. General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the 5uhgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly 1s the subgrantes a state agency?: No FLAIR / Vendor Number: 596000749 Budget: Budget Category Federal Match � Total Salaries and Benefits $0.01) $0.00 $0.00 Contractual Services $37,331.00 $0.00 $37,331,00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0-00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $37,331.00 $0.00 $37,331.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (P'GI) ? No Application Ref # 2615-JAGC-2628 Section #4 Page 1 .of 3 Contract 2015-JAGC4A0NR-I-R3- Ru[e WE)renue 11p-9 006 OCJG-005 (rev October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grunt - County -wide Budget Narrative: Contractual' Services: Lead Counselor 12,325 �0.3081 FTE) CounselarfCase Manager 10,055 (0.20990 FTE) Counselor/Case Manager 10,361 (0.3081 FTE) FICA (g 7.65% 2,505 Total Salaries and Benefits $35,246 SSC Workbooks 30 @ $25.00 each $750 IMRT Workbooks .0 @ $24.00 each $720 Drug Tests 108 g $ 5.69 each $615 Total Expense: $2,085 Total Budget $37,331 Monroe County will provide additional funds for costs in excess of the budget. Applications are received bases} on public notices in local newspapers and are reviewed by the Substance Abuse Policy Advisory Board who then make recommendations to the Board of County Commissioners. Monroe County will enter into an agreement with Guidance Care Center to provide the services for the period of October 1, 2014 through September 30, 2015, A copy of the agreement will be provided to Fitt-E. Application Ref 4 2015ziAGC-2628 Contract 2015-,JAGC-N10NR-1-R3- Rule Referencs 110-B.005 OCJG-005 tray OoQber 2005) Section ##4 Page 2 of Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide 77 Section; Questions: Question: if salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: If benefits are to be Included, are they reflected in the budget narrative? Answer: NIA Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: NIA Question: IF indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answe r: NIA Question: if the budget includes services based an unit costs, provide a definition and cost For each service as part of the budget narrative for contractual services, tnclude the basis for the unit costs and how recently the basis was established or updated, Answer; Contractual Services: Lead Counselor $12,325 Counselor/Case Mgr $10,055 Counselor/Case Mgr $10,361 Fica $2,505 SSC Workbooks 30 @ $25.00 each = $750 MRT Workbooks 30 Q $24.00 each = $720 Drug Tests 108 @7a $ 5.69 each = $515 Total Budget: $37,331 Data provided by Guidance Care Center. Application fief # 2015-JAGC-2628 Section #4 page 3 of 3 Contract 2015-JAGC-MOLAR-1-R3- Ruin Rsfererrtee 11D-9.005 0CJG-005 (ray. Oclober 20G5) tl� Florida Department of Law Enforcement V Office of Criminal 3ustice Grants Past Oftke Box 1489 Taffahassee, Florida 32302-1489 (850) 617-1250 tq iajfs?'' i r����•�{�.5�� Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS SFY2015 JAG Standard Conditions Page 1 of 23 Rev. 0912014 SFY2015 1AG Standard Conditions Page 2 of 23 Rev. 09/2014 Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section. upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 19 of this section. All subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the I.J.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide)[www, ovlfinanciaiquidef'sndex.htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (www.bia.gov/ProgramDetails.aspx?Program ID=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: • Florida Administrative Code, Chapter 11 D-9, "Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program": www.flrules.orpl Office of Management and Budget (OMB) Circulars: www.whitehouse.q,ovlomblcirculars o A-21 (2 CFR 220), "Cost Principles for Educational Institutions" * A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments" A-162, "Grants and Cooperative Agreements with State and Local Governments" A-11 U (2 CFR 215), "uniform Administrative Requirements for Grants and Cooperative Agreements" A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations" .) A-133, "Audits of States, Local Governments, and Non -Profit Organizations" Code of Federal Regulations: www.gRo.gov/fdsys/ 2 CFR 175.15(b), "Award Term for Trafficking in Persons" 28 CFR 38, "Equal Treatment for Faith -Based Organizations" 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) 0 28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace {Grants)" 28 CFR 18, 22, 23, 30, 35, 42, fit, and 63 ■ Public Law 109-162, Title XI --Department of Justice Reauthorization, Subtitle £3---improving the Department of Justice's Grant Programs, Chapter 1---Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: www.bia. ovlProgramDetails.aspx?Program 10W59_ united States Cade: vvww.gpo,govlfdsy_s/ c 42 U.S.C. 3711 at seq., "Omnibus Grime Control and Safe Streets Act of 1268" • State of Florida General Records Schedule GS1SL for State and Local Government Agen ties: http:lld l is.dos.state.fl_usiba rmlg ensched uleslGS 2-2.8Q8-Rev2[11 o.pdf • State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and 215.985 (Transparency in government spending) Requirements for Contractors of subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title i of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711 et seq. at www.r�po.aovlfdsysl); the provisions of the current edition of the Office of Justice Programs Financial Guide(www-oiD.usdoi.aoylftnanciaicuidelindex-htm); and all other applicable federal and state laws, orders, circulars. or regulations. SFY2015 JAG Standard Conditions Page 3 of 23 Rev. 09/2014 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Govemments and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions." b. All procedures employed in the use of federal funds for any procurement shalt be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-110, or LIMB Circular A-102, and Florida law to be eligible for reimbursement. 4. Reports a- Project Performance Reports {1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and timefy may result in sanctions, as specified in item 19, Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include a response to all objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. b. Financial Reports (1) Project Expenditure Reports (a) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (34) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Project Expenditure Reports shall be submitted. (b) All project expenditures for reimbursement of subgrant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON {subgrant Information Management ON -fine} (c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre - audit and post -audit. (d) Before the "final" Project Expenditure Report will be processed, the subgrant recipient must submit to the Department aff outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested. SFY2015 JAG Standard Conditions Page 4 of 23 Rev. 09/2014 (f) The report must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the subgrant expiration date. {b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (3) Project Generated Income (PGI) (a) If applicable, the subgrant recipient shall submit Quarterly PGi Earnings and. Expenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter. If any PGi remains unspent after the subgrant ends, the subgrant recipient must continue submitting quarterly PGI reports until all funds are expended. (See Item 11, Program Income.) (b) PGl Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. c. Other Reports The subgrant recipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. 5. Fiscal Control and Fund Accounting Procedures a, All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide, the Common Rule, and OMB Circulars A-21, A-87, and A-110. or A-102 as applicable, in their entirety. b. The subgrant recipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. As a subgrant recipient, you must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. An adequate accounting system for a subgrant recipient must be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and subgrant recipients. c. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. d. All funds not spent in accordance with this agreement shall be subject to repayment by the subgrant recipient. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds. 7. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the subgrant award period. Only project costs incurred on or after the effective date, and on or prior to the termination date of the subgrant recipient's SF'2015 3AG Standard Conditions Page 5 of 23 Rev. 09/2014 project are eligible for reimbursement. All payments must be completed within thirty (30) days of the end of the subgrant period. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request to the Department. The request must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 'crust Funds The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. b. The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 10. Travel. and Training The cost of all travel shall be reimbursed according to the subgrant recipient's written travel policy. If the subgrant recipient does not have a written travet policy, cost of all travel will be reimbursed according to State of Florida Travel Guidelines § 112.061, Fla. Stat. Any foreign travel must obtain prior written approval. 11. Program Income (also known as Project Generated Income) a. All income generated as a direct result of a subgrant project shall be deemed program income. b. Any project that will potentially earn PGl must submit an Earnings and Expenditures Report to report how much PGI was earned during each quarter. A report must be submitted each quarter even if no PGI was earned or expended, PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants - Program income must be used for the purposes of and under the conditions applicable to the award- If the cost is allowable under the federal grant program, then the cost would be allowable using program income. PGI budget requests must be signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. d. Program income should be used as earned and .expended as soon as possible. Any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice Assistance. 12. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when the consultant's rate exceeds $650 (excluding travel and subsistence casts) per eight -hour day, or 381.25 per hour. A detailed justification must be submitted to and approved by FDLE prior to obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide, the Common Rule, and in applicable state statutes, The department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. If consultants are hired through a competitive bidding process (not sole source), the $650 threshold does not apply. 13. Property Accountability a. The subgrant recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or dispose of it pursuant to § 274, Fla, Stat. SFY2015 ]AG Standard Conditions Page 6 of 23 Rev. 09/2014 b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 14- Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide 4as amended), and the U.S, Department of Justice Common Rule for State and Local Governments, or the federal OMB Circular A-110 or A-102, as applicable. 15. Copyright The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for federal government purposes: a. The copyright in any work developed under an award or subaward, and b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded under this grant agreement. 16. Patents If any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored by the federal award or subaward funds, such facts must be promptly and fully reported to the awarding agency. a. Unless there is a prior agreement between the subgrant recipient and the Department on disposition of such items, the Department may determine whether protection on the invention or discovery will be sought. b, The Department will also determine how rights in the invention or discovery (including rights under any patents issued) will be allocated and administered in order to protect the public interest consistent with "Government Patent Policy„ ("President's Memorandum for Heads of Executive Departments and Agencies," dated August 23, 1971, and statement of Government patent policy, as printed in 36 Federal Register 16839). c, Government regulations have been issued in Title 37 CFR Part 401 by the U.S. Department of Commerce. 17. Publication or Printing of Reports The subgrant recipient shall submit for review and approval one copy of any curricula, training materials, or any other written materials that will be published, including web -based materials and web site content, through funds from this grant at least thirty (30) days prior to the targeted dissemination date. The subgrantee understands and agrees that any training materials developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees available at www-flip. u sdgj.gov/fu nd ing/oiptrairlinaQ u iding principles. htm All materials publicizing or resulting from award activities shall contain the following statements: "This project was supported by Award No. awarded by the Bureau of Justice Assistance, Office of Justice Programs. The Opinions, findings, and conclusions or recommendations expressed In this publication/program/exhibition are those of the authors and do not necessarily reflect the views of the Department of Justice"- .._ SFY2015 3AG Standard Conditions Page 7 of 23 Rev. 09/2014 18. Audit a. Subgrant recipients that expend $500,000 or more in a year in federal awards shall have a single or program -speck audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of § 11-45, Fla. Stat. , 'Definitions; duties; authorities; reports; rules."; § 215.97, Fla. Stat., "Florida Single Audit Act"; and Rules of the Auditor Generai, Chapter 10,550, "Local Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit and For -Profit Organizations." b. A complete audit report that covers any portions of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. incomplete audit reports will not be accepted by the Department. c- The subgrant recipient shall have all audits completed by an Independent Public Accountant {IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure: that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. f. subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written notification, which can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. g_ if this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. h. A scanned copy of the completed audit reports or a link to the electronic audit report should be sent- via email to criminaliusticeCa7fdle;.state 11.us or mailed to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 19. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty {30] days in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. SFY2015 ]AG Standard Conditions Page 8 of 23 Rev. 09/2014 20. Commencement of }project a. If a project is not operational within 60 days of the original start date of the award period, the subgrant recipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay, and the expected start date. b. If a project is not operational within 90 days of the original start date of the award period, the subgrant recipient must submit a second statement to the Department explaining the implementation delay. c, Upon receipt of the ninety (94) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re - obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written adjustment to this agreement. 21. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arlses out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consultant to perform or make progress, and if, such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either of them, the subgrant recipient shall not be deemed in default, unless: (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 22. Grant Adjustments a. Subgrant recipients must submit a grant adjustment through SIMON for major substantive changes such as changes in project activities or scope of the project, target populations, service providers, implementation schedules, project director, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget, Adjustments are also required when there will be a transfer of '10% or more of the total budget between budget categories, or there is an indirect cost rate category change. b_ Subgrant recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing fine item. c. Under no circumstances can transfers of funds increase the total budgeted award. SFY2015 ]AG Standard Conditions Page 9 of 23 Rev. 09/2014 Requests for changes to the subgrant agreement must be electronically signed by the subgrant recipient or implementing agency's chief official or the chief official's designee. 23- Disputes and Appeals a, The Department shall make. its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla, Stat., and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under § 120, Fla, Stat. 24. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 25. Access to Records a. The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the Financiaf Guide and the Common Rule. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, fetters, or other materials subject to provisions of § 119, Fla. Stat., unless specifically exempted and/or made confidential by operation of § 119, Fla. Stat., and made or received by the subgrant recipient or its contractor in conjunction with this agreement. c- The subgrant recipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 26. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. The subgrant recipient shall comply with State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: http://dlis. dos. state,fl, u s/ba rmlgensched u les/G 52-2008-Rev20l 0 - pdf 27. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Officials for the Subgrant recipient or Implementing Agency or any contact information to include mailing address, phone number, email or title change, project staff must notify the SIMON help desk to update the organizational information in SIMON. If the project director changes, a grant adjustment must be entered in SIMON to reflect the change. 28. Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of § 435, Fla. Stat- shall apply. SFY2015 ]AG Standard Conditions Page 10 of 23 Rev. 09/2014 a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to § 435, Fla, Stat., using the level 2 standards set forth in that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the FioNda Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of investigation, and may include local criminal records checks through local law enforcement agencies. (1 ) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. �2} Such background investigations shall be conducted at the expense of the employing agency or employee. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Department of Law Enforcement for processing and forwarding, when requested by the employing agency, to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. 29. Drug Court Projects A Drug Court Project must comply with § 397.334, Fla. Stat., "Treatment -Based Drug Court Programs." 30. Overtime for Larry Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 31. Criminal Intelligence System a. The subgrant recipient agrees that any information technology system funded or supported by the Of jce of Justices Programs funds will comply with 28 C.F.R. fart 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable, the Office of Justice Programs may, at its discretion. perform audits of the system, as per 28 C.F_R. 23.20(g). Should any violation of 28 C,F.R. fart 23 occur, the subgrant recipient may be fined as per 42 U.S.C. 3789g(c)-(d). The subgrant recipient may not satisfy such a fine with federal funds. b. The subgrantee understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the subgrantee agrees the these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. SFY20151AG Standard Conditions Page 11 of 23 Rev. 09/ 2014 32. Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of the {Office of Justice Programs Financial Guide is required from all projects that are involved with confidential funds. The signed cerffication must be submitted at the time of grant application. 33. Civil Rights Compliance a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin, religion, sex, disability, or age in funded programs or activities. All subgrant recipients, implementing agencies, and contractors must comply with any applicable statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U-S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1631, 1683, 1685-86); the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice lion -Discrimination Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith - based and community organizations). b. FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability, or age in the delivery of services or benefits or in employment. The subgrant recipient must notify program participants and beneficiaries that it does not discriminate on the basis of race, color, national origin, religion, sex, disability, and age in the delivery of services or benefits or in employment practices. c- Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to whom they pass -through funds are in compliance with all Civil Rights requirements and that the contractors, vendors, and agencies are aware that they may file a discrimination complaint with the subgrant recipient, with FDLE, or with the Office for Civil Rights and how to do so. d. Equal Employment Opportunity Plans (1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more employees and it has received any single award of $25,000 or more from the Department of Justice. The plan must be prepared using the on-line short form at www.clo.usdoi.gov/abcuVocr/eeon complv.htm, must be retained by the subgrant recipient or implementing agency, and must be available for review or audit. The organization must also submit an EEO Certification to FDLE. (2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has received any single award of $500,000 or more from the Department of Justice, it must submit its plan to the Department of Justice for approval. A copy of the Department of Justice approval letter must be submitted to FDLE. The approval letter expires two years from the date of the letter. (3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than 50 employees or if it does not receive any single award of 525,000 or more from the Department of Justice or if it is a nonprofit organization, a medical or educational institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to F1'OLE. (4) The subgrant recipient and implementing agency acknowledge that failure to comply with EEO Requirements within 60 days of the project start date may result in suspension or termination of funding, until such time as it is in compliance. SFY2015 ]AG Standard Conditions Page 12 of 23 i? ev. 09/ 20 I4 e. In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights, Office of Justice Programs, f. in accordance with federal civil rights laws, the subgrant recipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. g. Subgrant recipients must include comprehensive Civil RightslNondiscrim!nation Provisions in all contracts funded by the subgrant recipient. h If the subgrant recipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subgrant recipient, with FDLE or with the Office for Civil Rights, Discrimination complaints maybe submitted to FDLE at Office of the inspector General, Post Office Box 1489, Tallahassee, Florida 32302-1489 or online at infoQfdle.state.fl,us, Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7`h Street, Northwest. Washington, D.C. 20531, or by phone at (202) 307-0690. i. The subgrant recipient must have procedures in place for responding to discrimination complaints that employees and clients, customers, and program participants file directly with the subgrant recipient. j. The subgrant recipient must have written policies or procedures In place for notifying program beneficiaries how to file complaints alleging discrimination by the subgranteefimplementing agency with FDLE or the OCR. k. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint. i. Americans with Disabilities Act Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title Il), public accommodations (Title Ili), and telecommunications (Title IV). m. Rehabilitation Act of 1973 (28 C.F.R. Part 42, Subpart G) If the subgrant recipient has 50 or more employees and receives DOJ funding of S25,000 or more, the subgrant recipient must take the following actions: (1) Adopt grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28 C.F.R, Part 42, Subpart G, which prohibit discrimination on the basis of a disability in employment practices and the delivery of services. (2) Designate a person to coordinate compliance with the prohibitions against disability discrimination contained in 28 C.F.R. Part 42, Subpart G. (3) Notify participants, beneficiaries, employees, applicants, and others that the subgranteelimplementing agency does not discriminate on the basis of disability. n. Limited English Proficiency (LEP) In accordance with Department of Justice Guidance pertaining to 'title Vi of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP, For more information on the civil rights responsibilities that recipients have in SFY2015 JAG Standard Conditions Page 13 of 23 Rev. 09/2014 providing language services to LEP individuals, please see the website at www.lep.go . FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan. o. Title IX of the Education Amendments of 1972 (28 C.F.R. Part 54) If the subgrant recipient operates an education program or activity, the subgrant recipient must take the following actions: (1) Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972, found at 28 C.F.R. Part 54, which prohibit discrimination on the basis of sex. (2) Designate a person to coordinate compliance with the prohibitions against sex discrimination contained in 28 G.F.R. Part 54. (3) Notify applicants for admission and employment, employees, students, parents, and others that the subgrantee/implementing agency does not discriminate on the basis of sex in its educational programs or activities. Equal Treatment for Faith Based Organizations The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R, Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. The subgrantee also understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from the award, or the parent or legal guardian of such students. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See www.ofp.gov/about/ocr/equal_fbo.htm. 34. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA'). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 35. National Environmental Policy Act (NEPA) a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the {rational Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrant recipient. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrant recipient or any third party and the activity needs to be undertaken in order to use these subgrant funds, Accordingly, the subgrantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. if it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact FDLE OCJG. SFY20151AG Standard Condltions Rev. 09/2014 Page 14 of 23 (1) New construction (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and (4) implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally Used, for example, In office, household, recreational, or educational environments. (5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. b. The subgrant recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subgrant recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department of Justice at www-bia.clov/Funding/neoa.htrW, for programs relating to methamphetamine laboratory operations. c. For any of a subgrant recipient's existing programs or activities that will be funded by these subgrants, the subgrant recipient, upon specific request from the Department and the U& Department of Justice, agrees to cooperate with the Department of Justice in any preparation by Department of Justice of a national or program environmental assessment of that funded program or activity. 36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with this condition, which provides for individual site environmental ass essmentflmpact statements as required under the National Environmental Policy Act. General Requirement: The subgrant recipient agrees to comply with federal, state, and focal environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories. The subgrant recipient also agrees to complete a Methamphetamine Mitigation Plan (MMP) that includes the nine protective measures or components required by BJA and submit the plan to FDLE's Office of Criminal Justice Grants. b. Specific Requirements: The subgrant recipient understands and agrees that any program or initiative involving the identTication, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health, safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals. equipment, and waste from a seized laboratory's operations are placed or come to rest. Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible adverse health, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the subgrant. In so doing, the subgrant SFY2015 JAG Standard Conditions Page 15 of 23 Rev. 09/2014 recipient understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. (1) Provide medical screening of personnel assigned or to be assigned by the subgrant recipient to the seizure or closure if of clandestine methamphetamine laboratories; (2) Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrant recipient to either the seizure or closure of clandestine methamphetamine laboratories; (3) As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; (4) Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; (5) Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; (6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; (7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6 immediately above in order to ensure proper compliance; (8) Have in place and implement an inter -agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's (i) timely evaluation of the environmentai conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if necessary, and in accordance with existing federal and state requirements; and (9) Have in place and implement a Written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can (i) respond to the potential health needs of any minor at the site; (F) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; (iii) ensure immediate medical testing for methamphetarnine toxicity; and (iv) arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity 37. Non -Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 C F R 180, "OMB Guidelines To Agencies On Governmentwide Debarment And Suspension (Nonprocurement)" These procedures require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and implementing agency certify that they and their principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; b- Have not within a three-year period preceding this application been convicted of or had a civil SFY2015 JAG Standard Conditions Page 15 of 23 Rev. 0912014 judgment rendered against there for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federaf, state, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Part 69, `New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of $100,000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant certifies that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; (2) if any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subgrant recipients shall certify and disclose accordingly. 39. State Restrictions on Lobbying In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 40. Additional Restrictions on Lobbying The subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs_ SFY20151AG Standard Conditions Page 17 of 23 Rev. 09/2014 41. "Pay —to —Stay" Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no funds may be givers to local jails that operate "pay -to -stay' programs. "Local jail," as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality, It does not include juvenile detention centers. 'Pay -to - stay' programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within ajurisdiction. 42. The Coastal Barrier Resources Act The subgrant recipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P.L. 97-343) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. 43. Enhancement of Security If funds are used for enhancing security, the subgrant recipient agrees to - Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken. b. Conduct such an assessment with respect to each such enhancement; and, submit to the Department the aforementioned assessment in its Final Program Report. 44. Environmental Protection Agency's (EPA) list of Violating Facilities The subgrant recipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 45. Flood Disaster Protection Act The subgrant recipient will comply with Section 142(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal Fnancial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 45. National Historic Preservation Act It will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U-S.C- § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 47. Human Research Subjects Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 48 and all Office of .justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional review Board approval, if appropriate, and subject informed consenL 48. Global Standards Package In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with ©OJ's Global Justice Information Sharing initiative (DOD's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all _ �.__.._..__. _.._.... _..----- _.... . SFY2015 JAG Standard Conditions Page 1S of 23 Rev. 09/2014 constituent elements, where applicable, as described at: www.lt.ojp.00vlgso arantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 49. Reporting, Data Collection and Evaluation The subgrant recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by FDLE. 50. Privacy Certification The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. subgrant recipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 51. State information Technology Point of Contact The subgrant recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This is to facilitate communications among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to v_tnvw. it. oio. govldefault. asox7area=oo3 icyAndP ractice&page=1 fi45 52. Interstate Connectivity To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between jurisdictlons, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subgrant recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 53. Supplanting The subgrant recipient agrees that funds received under this award will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 54, Conflict of Interest The subgrant recipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 55. Uniform Relocation Assistance and Real Property Acquisitions Act The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally -assisted programs. 56. Limitations on Government Employees Financed by Federal Assistance The subgrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. SFY2015 JAG Standard Conditions Page 19 of 23 Rev. 09/2014 57. Additional Required Certifications Employees Working Solely on a Single Federal Award For any position that worsts 100% of its time on a single federal award, the employee must certify that 100% of his or her time was spent working on that federal award. This requirement applies to both full time and part time positions regardless of the percentage of the position's salary that is charged to the grant, The certification must be signed by both the employee and the employee's direct supervisor having firsthand knowledge of the work performed by the employee. The forms must be submitted semi-annually and may not be signed prior to the end of the reporting period. Certifications must be provided to cover the entire grant period. Sole Source It the project requires a purchase of services or equipment from a sole source, the subgrant recipient must complete the Sole Source Justification for Services and Equipment Form. This form must be submitted upon application if applicable and pre -approval must be obtained. If the cost is below S100,000, the form must be kept on file for review at monitoring. If the subgrantee is a state agency and the cost is at least $150,000, then the agency must submit a copy of the approval from the Department of Management Services =F.S. 287.057(5)j. ADP Justification The subgrant recipient must complete an Automated Data Processing (ADP) equipment and Software and Criminal Justice Information and Communication Systems Request for Approval form if the purchase of any ADP equipment is to be made. This form must be submitted upon application if applicable and pre -approval must be obtained. Confidential Funds Certificate For all projects involved with confidential funds the subgrant recipient must submit a confidential funds certificate. This certificate certifies the Project Director has read, understands, and agrees to abide by the provision in Chapter 8 of the Office of Justice Programs Financial Guide. This form must be submitted upon application if applicable. Sole Source, ADP Justification, Privacy Certification forms, and Confidential Funds certifications, must be signed by the subgrant recipient or implementing agency chief official or an individual with formal, written signature authority for the chief official. 58. Timesheets Timesheets must be kept for all project staff whose hours will be charged to the project. The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities. 59. Additional Documentation of Personnel for Department of Financial Services In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial Services may require documentation validation that personnel services were performed on project -related activities in accordance with the contract agreement. 50. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office of Criminaf Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. 61. Task Force Training Requirement The subgrant recipient agrees that within 120 days of award, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task farce member of equivalent rank, will complete required online (internet- based) task force training. The training is provided free of charge online through SJA's Center for Task Force Integrity and Leadership (www.ctfii.oro). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well SFY2015 7AG Standard Conditions Page 20 of 23 Rev. 09/2014 as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. When FDLE award funds to support a task force, the subgrant recipient must compile and maintain a task force personnel raster along with course completion certificates. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.orgl. 62. Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 63. High Risk Subgrant Recipients The subgrant recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the U.S. Department of Justice determines that the subgrant recipient is a high -risk grantee. Cf. 28 C.F.R. parts 66, 70. 64. Text Messaging While Driving Pursuant to Executive Order 13513, "Federal Leadership an Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2069), and §316.305, F.S., the subgrant recipient is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subgrant and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 65. System for Award Management (SAM) The subgrant recipient must maintain current information in SAM until it submits the final financial report required under this award or receives the final payment, whichever is later. This requires that the subgrant recipient review and update the information at least annually aver the initial registration, and more frequently if required by changes in its information or another award term. 66. Maximum Allowable Salary No portion of these federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subgrant recipient whose total annual cash compensation exceeds 110% of the maximum salary payable to a member of the Federal government's Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that year. (The salary table for SES employees is available at htto:!lwww.oam-gov/oca/oavrates/index.asp. A subgrant recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.). This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the ❑JP official indicated in the program announcement under which this award is made. 67. DNA Testing of Evidentiary Materials and Upload of RNA Profiles to a [Database If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non -governmental DNA database without prior express written approval from 6JA. For more information, refer to the NiJ FY 2012 DNA Backlog Reduction Program, available at httos7H ww. .ncirs.gov/Ddffles11nijl�2_pdf In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into CODIS (the National DNA Database operated by the FBI). SFY2615 ]AG Standard Conditions Page 21 of 23 Rev. 09/2014 68. Interoperable Communications Guidance Subgrant recipients that are using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperabfe communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-intemet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at www.safecom ro ram. ov/libra /lists/libra lf;]is Form.as x?ID=-334. Subgrant recipients Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band, The subgrant recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SLIP) and are fully coordinated with the full-time Statewide Interoperabili y Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governments! entity] results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. 69. Ballistic -Resistant and Stab Resistant Body Armor Subgrant recipients that wish to purchase armor with JAG funds roust certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. This policy must be in place for at least all uniformed officers before funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatary wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and certifications can be found at www.bia.gov/Funding/JAGFAQ.odf. JAG funds may be used to purchase armor for an agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or star standards and are listed on the NIJ Compliant Body Armor Model List {http://nij.gov). In addition, body armor purchased must be American -made. The latest NIJ standard information can be found at: www. nii. ooy/tooicsltechnoloavlbody-armor/safetv-i nitiative. htm. 70. BJA or FDLE Sponsored Events The subgrant recipient agrees to participate in BJA- or FDLE-sponsored training events, technical assistance events, or conference held by FDLE or BJA or their designees, upon FOLE's or BJA's request. 71. Expenses Related to Conferences, Meetings, Trainings, and Other Events The subgrant recipient agrees to comply with all applicable laws,. regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at hit :/lei .aov/financlai aide/PostawardRe uirements/cha ter15 a el-htm 72. Environmental Requirements and Energy For subgrants in excess of $100,000, the subgrant recipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U&C. SFY20151AG Standard Conditions Page 22 of 23 Rev. 09/2014 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). The subgrant recipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), if any, 73. Other Federal Funds The subgrantee agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subgrantee will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 74. Monitoring The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures, and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with FDLE grant monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee, or termination of an award(s). 75. Unmanned Aerial Vehicles The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. Additionally, any funding approved for this purpose would be subject to additional reporting, which would be stipulated by FDLE post award. SFY2015 ]AG Standard Conditions Page 23 of 23 Rev. 09/2014 Application for Funding Assistance Florida Department of Lave Enforcement Justice Assistance Grant - County -wide In witness whereof, the parties affirm they each have read and agree to the conditions set Forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below Corrections on this page, including StrikeoVers, whiteout, etc. are not acceptable. State of Florida Department of Lary Enforcement Office of Criminal Justice Grants Signature: , ! Typed Name and Title: iPerrina T. Fferring, i3ur Cl Date Subgrant Recipient Authorizing Official of Governmentai unit tCommfssiort Chairman, Mayor, or Designated Representative) County Typed Name of Subgrar}�t�edipientr Monroe CotY BOCC Signature: Typed Name and Title: Date, Roman GAstesi, County Administrator Implementing Agency Official, Administrator or Designated Representative T vPed dame of impl.e; driting �ncy� ; Monroe County BOCC .Signature ` aped Name and Title Roman Gastesi, County Administrator U.ate. r cp �r.3tlr�n R•.f N � �p } �•,}AL7G 2028 -'_ — _-- ._ . _�.�._. _._. 'iCC;lon #h page 1 OF 1 jr- RESOLUTION NO. 267 -2007 Administration A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF h[ONROE COUNTY, FLORIDA, DIRECTING � l`AFF TO ORGANIZE EFFORTS TU SEEK OUT AND APPLY FOR APPROPRIATE GRAitiTi''S TO OFFSET COSTS; WAIVING THE EXISTING REQUIREMENTS THAT EACH GRANT APPLICATION BE INDMDUA.LLY APPROVED BY THE BOARD PRIOR TO SUBMMRON AND AGAIN PRIOR TO ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT REQUIRE A MATCH BY NfONROE COUNTY; AND MAINTAINING ALL EXISTING REQUIREMENTS FOR GRANT APPLICATIONS AND ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH SIY MONROE COUNTY, WHEREAS, Monroe County has been impacted by recent legislature and the subsequent need to siunificant€y cut budgets: and WHEREAS, it is our desire to continue to provide outstanding public service responsive to the needs of our citizens, cammunity, and environment despite the impact of these budget cuts; and WHEREAS, currently. the Board mast approve all applications for grants prior to submissiQr4 tivhich can cause a delay of up to six weeks, at times delaying the grant application turtil the next submission cycle, as well as adding unnecessarily to the Board agenda; and WHEREAS, it its unnecessary to delay acceptance of grants awarded to the County that do not require any matching funds, again adding unnecessarily to the Board agenda•' and WII_EREAS, our heightened focus on pursuing a wider variety of gramopportunities requires imProied coordination between Divisions and will resuh in a significantly incr sed number of grant applications; now, therefore, BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, REREBy. i. I]irWts Division stuff to Canrdinate grant subappottunity research and application submission with the Project 1ldanager to the County Administrator. 2 Waives the requirement that grant applications be approved by the Board before submission, and authorizes the County Administrator to manage grant application submission approval and execution of related documents. 3. Authorizes the County Administrator to accept award Of grants that have no match criteria, and to execute related documents. PASSED AND ADOPTED by the Sward of County Cornmissioners of Monroe County, Florida at a meeting of said Board held an the 18th day ofluly, 200T Mayor DiGennaro Yea Mayor Pro Tam Spehar Yes Commissioner Neugea sea Commissioner McCoy Yea Cr � C7. CransmissiOrrer Murphy Yea r BOARD OF COUNTY CQMM[SSEONI;RS _ 3 •r . OF MONROE COUNTY OMA : ��:.. _.fit ' i • OLHAGE, Clerk Depu Clerk Mayor/Chairtnan N MONROE COUNTY AT70EY � y r VED AS TO ZANN fl 7 n a COUNTY R �= x� Q :o . F .kI e—e_ C-} 7— + .�. C13 r� i rl {,y C] CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please recut careCrfly the lnsiracrions (,see heloto and then complete Section:I or.Secliin H or Section c. not all t11re, Reci ient's Name: monme County Board of County Commissioners DUNS Number:073B76757 Andress; i 100 Simonton Street, Key West, FL 33M-3110 Grant Title: lnear[era4artlart�gAt:uss Trxauvenlftgrun Grant Ntlmbcr:2015•JAGC•2528I Award Amount;$37.331 Nance and Ti tic of Contact Person: Laura det.oach-Hanie. Grants AdmMister Telephone N Limber: 305.292 4482 E-Mail Address: deloaehhartte•iaura®mnroecnunty-Ogov Section A —Declaration Claiming Complete Exemption from the EEOP Requirement Please check rill the folioiving hares that apply; n Recipient has less than fifty employees. -a Recipient is art Indian tribe. o Recipient is a medical institution. ro Recipient is a nonprofit organizatiort. ❑ Recipient is an educational institution, to Recipient is receiving an award less than &25,000, f, [responsible official], certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302. 1 further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services, Print or 7:vpe ,Va me and Title Signature fare Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review 11'a recipient agency Jlrrs jif{v or more emtplot•ces and is receiving a single award or suharrard of g?5, nOO or more, but less Man SAO.1700, rhea rile recipient agenev does Rut have to submit art ESOP to lite OCRfor review as lair!; as it cerrifres the following (42 CFA § -1Z. 345j l Roman Gastesl, County AdrrlsnORWOr [responsible official], certify that W�nroe County BFCC [recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an ESOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: Calvin Atlen, EEO Offcer, Monroe County [org,anization], 1100 SirMVTQr7 Street Key West, FL 33040-3110 f uddress]. Roman Gastest- County AdmPnistraW V Prow or f s p :Vnwe and Tile 1 Signature G` Date Section C—Declaration Stating that an ESOP Utilization Report Has Been Submitted to the Office for Civil Rights for Review if a recipient agency frets fifty or more vmpigtees arid it receiving a single atcrtrd or suhalvord of $50f1,Dpf7 or mare, rlren tlae recipient agency rocs[ send an F-,EOP iire'lr•_on n Report to the OCR for reveeiv- 1, [responsible official], certify that [recipient[, which has tifiy or more employees and is receiving a single award of $500.000 or more, has formulated an ESOP in accordance with 28 CFR pt, 42, subpt. E, and sent it for review on [date] to the Office forCiviI Rights, 0 fflce ofJustice Programs, U.S. Department of Justice. Print or Ape ,lame nerd Title Signature Date AI II Annrn%,.I.Nn I l'i.n7111 L.ni..r...., n.— rl, ,:i04