Item C18Meeting Date: September 16, 2015 Division: County Administrator
Bulk Item: Yes X No Staff Contact Person: Don DeGraw/Pedro Mercado
AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation
Supplemental Joint Participation Agreement Number One to Contract No ARK80 providing increaseill
funding to continue to improve safety at The Florida Keys Marathon Airport by removing 11 aircraf)
shade hancyars from the runway protection zone and constructing I I new storage hangars on the south
side of Runway
ITEM BACKGROUND: The project consists of removing I I aircraft shade hangars inside the Runway
Protection Zone on the north east area of the airport, constructing I I new storage hangars on the south
side of Runway 7�25, new aircraft apron and taxi lanes, drainage improvement and restrooms. This phase
of the project is being funded with FDOT grant funds (80%) and the hangar tenants have agreed to
contribute a maximum of $39,615.38 per hangar toward cost of construction of the hangars, apron and
taxiways. FDOT has agreed to provide additional funding in FY2017 to complete the final phase of the
project.
PREVIOUS RELEVANT BOCC ACTION: On October 17, 2014, the BOCC approved the original
JPA with FDOT for this project.
Jill NO] •6111"r-YOXWMAST,
$1,150,500 (from $1,375,000 to $2,525,500) and
to $2,020,400).
STAFF RECOMMENDATION: Approval.
TOTAL COST: $2,525,500.00
BUDGETED: Yes X No
COST TO COUNTY:.approx. $69,331 SOURCE OF FUNDS: FDOT/AiEport
Operating/Tenant Owners
REVENUE PRODUCING: Yes— No—X AMOUNT PER MONTH:
APPROVED BY: County Atty. OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
UUATHA-G-f--911,T,ff,1 "A
Co,itr,zct #
Contract with: FDOT Effective Date: 10/17/2014
Expiration Date: 12/31/2020
Contract Purpose/Description: Supplemental JPA number one for Contract #ARK80 for The Florida
Keys Marathon Airport increasing grant funding to remove 11 existing shade hangars in the Runway
Protection Zone (RPZ) and construction 11 new hangars on the south side of the of the runway.
Contract Manager: Don DeGraw # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC-meeting on: 9/16/2015 Agenda Deadline: 9/1/2015
501 IN, 11 1. T-34 &
Total Dollar Value of Contract: $2,525,500.00 Current Year Portion: TBD
Budgeted? Yes Account Codes: 403-63592-560620-GAMD75-560620
Grant: FDOT
Match: (Airport Operating and Tenant owners)
ADDITIONAL COSTS
Estimated Ongoing Costs: For: .
(not included in dollar value above)-- (eg. maintenance, utilities, janitorial, salaries, etc.)
Airports Director
Risk Management
O.M.B./Purchasing &-/25/1-6
County Attorney y, /I q
L
Wel I I I I.
Leh=- I
Needed Reviewer
Yes No
--Qpn D Praw
. ....... ... I
for Risk Ma eme
4
Financial Project No(s):
431131-2-94-01
(item -segment -phase -sequence)
Contract No.: ARK80
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
Number One
1Vf11r#JEFvT-.Q9•
Federal No.:
VPUNS No.: 80-939-711
Catalog of Federal Domestic Assistance Number:
CFDA Title:
725-030-07
PUBLIC TRANSPORTATION
12/14
Page 1 of
FLAIR Category: 088719
Object Code: 750004
Org. Code: 55062020629
E �--- �
CSFA Title: IVITH 11 Replacement Hangars
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
3401 S. Roosevelt Blvd., Key West, FIL 33040
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 31st day of October 2014
entered into a Joint Participation Agreement; and
110 7-7sy-we
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachmen)
"A" for a total Department Share of $2,020,400.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
and supplemented as follows:
1.00 Project Description: The project description is amended
that are inside the Runway Protection Zone (RPZ) for Runway 25. To mitigate the loss of the shade hangars, Monroe
County is constructing 11 New Storage Hangars. The Hangars will be constructed on the south side of Runway 7-25. This
project includes the construction of 11 New Storage Hangars, New Aircraft Apron and Taxi Lanes, Drainage
Improvements and restrooms.
725-03M7
PUBLIC TRANSPORTATION
12/14
Page 2 of
2.00 Project Cost:
Paragraph 3.00 of said Agreement is rx- increased/ F- decreased by $1,150,500.00
bringing the revised total cost of the project to $2,525,500.00
Paragraph 4.00 of said Agreement is FX- increased/ F- decreased by $920,400-00
bringing the Department's revised total cost of the project to $2,020,400.00
3.00 Amended Exhibits:
Exhibit(s) A, B, C & D of said Agreement is amended by Attachment "A".
laragraph 16.00 of said Agreement December 31st 1 2020
5.00 E-Verify
Vendors/Contractors:
1 . shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
725-a30-07
PUBLIC TRANSPORTATION
12814
Page 3 o9
31131-2-4-01
Agreement Date
"::xcept as hereby modified, amended or changed, all other terms of said Agreement dated October 31 st 1 2014
FA01:1ON[f]'1
• �•
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R•'i
11gt-1 Hli�t 21RolMM1i17WOMF1IIfW,
Director of TransportationDevelopment
DEP
TITLE TITLE
725-03M7
PUBLIC TRANSPORTATION
12114
Page 4 of
431131-2-94-01
Financial Project No(s)
Contract No. ARK80
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
3401 S. Roosevelt Blvd., Key West, FL 33040
dated
DESCRIPTION OF SUPPLEMENT (include justification for cost change):
I. Project Cost:
As Approved
As Amended
Net Change
$1,375,000.00
$2,525,500.00
$1,150,500.00
Total Project Cost
$1,375,000.00
$2,525,500.00
$1,150,500.00
II. Fund Participation:
As Approved
As Amended
Net Change
Department:
$1,100,000.00
$2,020,400.00
$920,400.00
Agency:
$275,000.00
$505,100.00
$230,100.00
$0.00
Total Project Cost
$1,375,000.00
$2,525,500.00
$1,150,500.00
725-030-07
PUBLIC TRANSPORTATION
12/14
=n- I MOM Mallop Ig I gin immillumvill lovell I JOE] MWgrim-I gw Jam"
FY 2015 $1,100,000.00
FY
FY 2016 $920,400.00
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
• PT629LM@dot.state.fl.us
SUBJECT: FUNDS APPROVAL/REVIEWED FOR CONTRACT ARK811
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATIOh
FUNDS APPROVAL
Contract #ARK80 Contract Type: AG Method of Procurement: G
Vendor e: MONROE COUNTY
Vendor ID: V596000749053
Beginning date of this t: 10/31/1
Ending date of this t: 12/31/20
Contract Total/Budgetary Ceiling: ct = 2940800.00
Description:
ReplacementFL Key Marathon Airport Contruction of 11
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) •*CATEGORY/CAT YEAR
AMENDMENT■ r
55 062020629 *9 *751000 * 67000.00 *4311312901 *215
2016 *55100100 *088719/16
S001 *00 *O *0002/04
------------------------------------------------------------------------
55 062020629 *9 *751000 * 250000.00 *43113129401 *215
2016 *55100100-088719/16
S001 *01 *ONE *0003/04
------------------------------------------------------------------------
TOT AMOUNT: * 920,00.00 *
------------------------------------------------------------------------
F S APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 08/05/2015