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Item G2BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT I AGENDA ITEM SUMMARY Meeting Date: September 16. 2015 - Department: Emergency Services Bulk Item: Yes X No Staff Contact /Phone #: Depu!y Chief Gary Boswell 289-6088 AGENDA ITEM WORDING: Approval of an amendment to the fire rescue ambulance and other vehicle maintenance contract between Roy Khanna, Individual, ("Khanna") and the Monroe County Board of Governors of Fire and Ambulance District I ("County") amending paragraph 10 to specify that original supplier invoices only need to be attached if the cost of the individual part is equal to or greater than $400. ITEM BACKGROUND: The current fire rescue ambulance and other vehicle maintenance contract requires Khanna to supply MCFR the original parts supplier invoices, if the total of all parts for an individual repair is $400, or over. The past fire rescue ambulance and other vehicle maintenance contract (BOG approved February 16, 2011) with Khanna, only required an original parts invoice be supplied when the individual part cost $200, or over. Khanna respectfully requests the contract be changed to match the current version Fire Tech Repair Services, Inc. is requesting, which is original parts invoice be supplied when the individual part cost $400, or over. PREVIOUS RELEVANT BOG ACTION: At the February 18, 2015 meeting, the BOG passed Item G2 awarding the fire rescue ambulance and other vehicle maintenance contract to the only responder, Roy Khanna, Individual; three (3) year contract not to exceed two (2) renewal options. CONTRACT/AGREEMENT CHANGES: Paragraph 9 of Roy Khanna Contract shall now read: If the cost to the vendor of any individual part, fluid or lubricant is equal to or greater than $400.00, the vendor shall attach a copy of the original parts supplier invoice documenting the price paid by the vendor for that part, fluid or lubricant to the bill submitted to the County. The Contractor is also required to keep III original parts supplier invoices until one year after expiration of the term of this Agreement, and to make those invoices available upon request by Monroe County Fire Rescue for spot checking and auditing purposes. Please refer to attached current contracts outlining changes. STAFF RECOMMENDATIONS: Approval ---i TOTAL COST: N/A INDIRECT COST: N/A BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY:— N/A — SOURCE OF FUNDS: 141-11500 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year -7- �k APPROVED BY: County Attorney OMB/Purchasing Risk Managemen DOCUMENTATION: Included Not Require.# -- DISPOSITION: AGENDA ITEM # Revised 6/15 Contract with: Roy Khanna (individual) Contract # Base Terrn — 3 years New Effective Date %, /change; 09/16/2015 Expiration Date: 02/28/2018 Two (2) 0,ear renewal options 03/1/2018 thru OZ28r-019 and 0311/27019 thru 01P.8p-020 Contract Purpose/Description: Anproval of an amendment to the fire rescue ambulance and other vehicle maintenance contract between Roy Khanna. Individual. ("Khanna") and the Monroe County Board of Governors of Fire and Ambulance District I ("Coum") amending paraerainh 10 to specify that original supplier invoices only need to be attached if the cost of the individual part is equal to or greater than $400. Contract Manager: Holly Pfiester 6088 Emergency Services Stop 14 (Name) (Ext.) (Department/Stop For BOG meeting on 09/16/2015 Agenda Deadline: 09,,'01;'2015 �� W F Total $120,000 /year approx. — Fund 141 District I L&M Key Current $ N/A Dollar $ 50,000 / year approx. — Fund 404 International Airport Year Value Hourly Rate -, $95 Portion: Of Contract: Pans -= Cost +25% Overtime = Vendor Refused OTor Holiday Pay Leyd I - Semi Annual-Pievenalm Maintenance. Lcy-cl-11 - Annual Pircygowtivc Maintenance, (Flat Rate Cost Per Iehicle) (Flat Rate Cost Per Vehicle) Rescue Ambulances = $275 Rescue Ambulances = $865 Rehab Units - $275 Rehab Units = $865 MCI Trailer and Utility - $100 MCI Trailer and Utility $175 ARIFF Vehicles � $1,800 ARFF Vehicles , $1,800 Budgeted? Yes [D No El Account Codes: 11500 --- 530462 and 63100--530462 Grant: $ N/A County Match: $ N/A ADDITIONAL COSTS Estimated Ongoing Costs: $ included above For: $0 (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc. Comments: ,791MEMIN TWIff-RUM13TRWA DISTRICT7 OF MONROE COUNTY, FLORIDA a,m This is an Amendment to the Roy Khanna Contract between the Monroe County Board of Governors Fire and Ambulance District I of Monroe County (the "Customer") and Roy Khanna, Individual, WHEREAS, in February 2015, the Board of Governors of Fire and Ambulance District I ("Board of Governors") approved a contract with Roy Khanna, for the maintenance of Fire rescue ambulances and other vehicles; and WHEREAS, the contract mandates Roy Khanna, supply MCFR the original parts supplier invoices, if the total of all parts for an individual repair is $400, or over; and WHEREAS, the previous contract (BOG approved February 16, 2011) mandated Roy Khanna only supply MCFR the original parts supplier invoices when the individual part cost $200, or over, and WHEREAS. Roy Khanna respectfully requests the contract be changed to match the current version Fire Tech Repair Services, Inc. is requesting, which is original parts invoice be supplied when the individual part cost $400, or over. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF GOVERNORS OF MONROE COUNTY, FLORIDA, THAT 1. Paragraph 9 of the Contract is revised to read as follows: 9. Parts, Fluids and Lubricants Rate: Contractor shall supply all parts, fluids, and lubricants used for maintaining and repairing vehicles to Monroe County Fire Rescue at: Cost + 25% If the cost to the vendor of any individual part, fluid or lubricant is equal to or greater than $400.00, the vendor shall attach a copy of the original parts supplier invoice documenting the price paid by the vendor for that part, fluid or lubricant to the bill submitted to the County. The Contractor is also required to keep LI ire for spot checking and auditing purposes. Zm«< = PASSED AND ADOPTED by the Board of Governors of Monroe County, this day of September 2015. ChaiTman, George Neugent Representative, Clark Snow Representative, David Rice (SEAL) BOARD OF GOVERNORS OF FIREAND ATTEST: AMY HEAVILIN, CLERK AMEBULANCE DISTRICT I OF MONRO—:) COUNTY, FL By- By: Deputy Clerk Chainnan I GYM 4 K aarm Roy Khanna, Owner Date: 9 — / / — / � X P . J Ing I - 01-331w1wZ61 yk OF MONROE COUNTY, FLORIDA AND ROY KHANNA (INDIVIDUAL) taZIETZINW41 11 ; lit• • '4*1 mi 11 -11 THIS CONTRACT, hereinafter 'CONTRACT OR AGREEMENT' made and entered into this IsT day of March, 2015 by and between the Board of Governors of Fire and Ambulance District 1, Monroe County, Florida with principal offices located at 490 6P Street, Marathon, FL 33050 (hereinafter referred to as the "COLTNTr'), and Ray Khanna, Individual, 1033 Valencia Road, Key Largo, FL 33037 (hereinafter referred to as 'CONTRACTOR') LIN I I ki I ■ WHEREAS, the only Respondent was Roy Khanna, inddual, -- and; =175M !=� - 10-116191 a-FIL Aln-LUI prelt:11LULITIF mainicnance inspections, and unscheduled maintenance resulting from malfunction or failure with the CONTRACTOR and; �; � � 111111 iiiiiiiii►�llillillill 111111111111111'� 111� 1. Contract Documents: This Contract consists of the Agreement, the Contractor's response to the RFP, and the documents referred to in the Agreement as a part of this Agreement. In the event of any conflict between any of the Contract documents, the one imposing the greater burden on the Contractor will control. 2. Contract Period and Renewal: The effective date of this Agreement shall be an initial three (3) year term commencing on March 1, 2015 through February 28, 2018. This Agreement may then be renewed annually, not to exceed two (2) renewals, subject to approval of the COLNTY. 3. Contract Termination: This Agreement may be terminated for any reason by either terms of this Agreement, or attachments, properly or on time, or otherwise violates the provisions of the Agreement or of applicable laws or regulations governing the use of funds, the County may terminate the Contract by written notice. The notice shalfll speci cause. All finished or unfinished supplies or services shall, at the option of the County, become property of the County. The County shall pay the Contractor fair and equitable compensation for expenses incurred prior to termination of the Agreement, less any 11 amount or damages caused by the Contractor's breach. If the damages are more than compensation payable, the Contractor will remain liable after termination and the Coun shall pursue collection for damages. F11. Subiect Matter of Contract: This Agreement is for all fire rescue ambulances and other vehicles described in 'Attachment A' to receive: I �11111�11111 111!r 11111111111ni 11111pill 11 11111 11111 91 5. hourly Rate: The hourly rate shall be S 95 per man-hour with no travel time or mileage charge. Level I (Semi -Annual) and Level 11 (Annual) Preventative Maintenance are at quoted flat rates and excluded from hourly rate. 6. Overtime and Holidays: The vendor has declined the overtime and holiday rate for emergency repairs called outside normal business hours and federal holidays. Calls made outside normal business hours and during federal holidays shall also be at the hourly rate of S 95 (as outlined in Section 5 aCove). 1. Inspections: During the year, Contractor shall perform twice per year on all vehicles, including the modular portion of the vehicles, described in "Attachment A'. Semi -Annual Level I Preventative Maintenance Service Annual Level It Preventative Maintenance Service. The number of vehicles on 'Attachment A' may fluctuate from time to time due to new purchases or removal of vehicles from inventory. The inspections shall be performed at the respective fire stations. 6vhichever comesfirst) Fuel filter change (every 6 months) Air filter inspection and replacement if necessary Chassis lubrication Lubrication of all valve control linkages Clean or replace air compressor strainer Clean engine crank -case breather Inspection of generator and service of lubricant system, full system, and air filter according to its individual hours of operation (not to exceed 6 months) Cooling system, including fan belts, radiator supports, hoses and clamps, and auxiliary cooler Exhaust system, including hanger, clamps, muffler, and pipes Exhaust regeneration system Diesel exhaust fluid Automatic transmission, including fluid level, seals, modulator adjustment, and linkage Drive train, including u-joints, center support, and companion flanges Rear axle and springs, including oil links, spring hangers, center bolts, and u-bolts: Front end, including steering box, linkage, kingpins and bushings, spring hangers, and U-bolts Mechanical brakes, including adjustment and fluid levels Air brakes, including drain, adjustment, wear, and air leaks Tires, including condition, wear, tread depth, year of tire and replacement recommendations Electrical system, including running lights, emergency lights, battery cables, turn lights, 4-way flasher, headlights, stop lights, hazards and switches Fuel system, including hoses and fittings, filters and brackets� and tank straps Booster tank, including leaks and supports Prime pump, including electrical wires, coupling, switch, and valve discharge Plumbing and gates, including leaks, brackets, bleed valves, control arms and knobs,andlinkage Main pump, including vacuum test, pressure test, packing, clappers, and mounting Pump transmission, including fluid levels, seals, shift motors, and manual override (Whichever comesfirso Full vehicle inspection performed in Level 1, plus at a minimum: Replacement of coolant hoses, filter and coolant as needel, Replacement of all drive belts as needed Replacement of pump transmission oil and filter Replacement of engine transmission fluid and filter Replacement of rear axle tube oil as needed Inspection of front wheel bearing Replacement and repacking as needed 07-TEM I Inspection and cleaning of relief valve strainer Inspection of front wheel bearing Filters and fluids shall be billed at cost plus 25 as described in section 10 of th Agreement. I Preventative Maintenance Inspections incorporating Level I (semi-annual) and Level 13 (annual) shall be conducted at such intervals as are approved by Monroe County Fire Rescue. fie logistic support services indicating the status of the items inspected. This will be done for eve vehicle when Level I (semi-annual) and Levcl 11 (annual) Preventative Maintenance is performed on the vehicle. I IR _VRE"- - T77r - Administrator's office, over period of contract. The form must either be in Microsoft Word or Excel. 1. nVILIN77k Flatci�Rate annual total costs of, RESCUE AMBULANCES S 275.00 REHAB UNITS $ 275.00 MCI TRAILER AND UTILITY $ 100.00 ARFF VEHICLES $ 12800.00 Flat -Rate annual total costs of - RESCUE AMBULANCES S 865.00 REHAB UNITS S _E65.00 MCI TRAILER AND UTILITY $ 175.00 ARFF VEHICLES $ 13800.00 I i 10 in M TIM, TM M71 -1 f IT7, 7 RESCUE AMBULANCES S 1L415.00 REHAB UNITS S 1,415.00 MCI TRAILER AND UTILITY S 375.00 ARFF VEHICLES S 5,400.00 9. Parts, Fluids and.Lubricants Rate: Contractor all supply all parts, fluids, and lu ricants used for maintaining and repairing vehicles to Monroe County Fire Rescue at: For any individual pans, or iftotal of all parts for an individual repair, is $400.00 or over, a copy of original parts supplier invoices shall be attached to the bill. Contractor will be required to keep all original parts supplier invoices available at request by Monroe County Fire Rescue for spot checking and auditing purposes. P 0. Eneine Oil and Filter ChanM. Complete drive train lubrication and any other fluids and/or filter changes, shall be performed as recommended by the manufacturer. 11. Weekly Maintenance Schedule: Contractor shall also provide to Monroe County Fire Rescue a Weekly Preventafive Maintenance Schedule which can be performed by the individual fire stations' personnel. The Contractor shall provide in-service training to the Lieutenants on all three (3) shifts at all of the stations at -no, extra cost, This will be scheduled by the Contractor with the on -duty Lieutenants and can be done during Level I and Level HPreventative Maintenance visits. N M Maintenance Log: Contractor shall maintain an inspection and maintenance chart each vehicle containing at least the following information- i - Date of Performance - Apparatus Serviced - Service Performed - Parts Used - Name of Service Person(s) - Total Downtime of Vehicle Maintenance chart: A copy of chart outline above shall be supplied to the fire rescue office within ten (10) days of the service. 14. Response Email: Contractor shall respond to all original emergency field repair forms by emailing the ornal document to the logistics support services office with documentation of repairs made, parts used and any other miscellaneous information tha! is applicable. 15. fornmunication Device: Contractor shall maintain a telephone, cell phone, email or paging device such that prompt notification of request for service is possible twenty-four (24) hours a day. 16. Response Time -to ServiceRequest: Contractor shall maintain a state of readiness Zring normal working hours definedas 9:00 a00 pm Monday thru Friday, and shall acknowledge and respond within two (2) hours to Monroe County Fire Rescue's al notcation during normal working hours; Contractor then has twelve (12) regular working hours to either make repairs, or respond to Monroe County Fire Rescue with a Repair Plan; Response(s) cart be by phone or email, ME= FLITTaMn ME NIMIR" hours to either make repairs, or respond to Monroe County Fire Rescue -svith a Repair Plan; Response(s) can be by phone or emai I. L 7. Staffing: Contractor shall maintain adequate staff to ensure compliand' 18. Certcation: Contractor shall provide evidence satisfactory to Monroe County Fire Rescue that its personnel who perform maintenance work 'Attachment I' are certified: EVT (Emergency Vehicle Technicians) certified as Level III Master Ambulance Technician Automotive Service Excellence (ASE) certified Master Medium/Heavy Truck Technician NONNUMMOMIrm General Mechanics NNNL��� ;tqllm 11111111111 :11111111111 i!! ME= 9. Ounlifications of Maintenance Personnel: All personnel perforTning maintenance, repairs, adjustments and related work on Monroe County Fire Rescue equipment shall ,.s a certified fire apparatus mechanic, or otherwise certified for the %vork to be performed. Personnel performing work who are not certified or experienced in such work shall be directly supervised (in person) by an individual with such certification. 20. Indemnification: Contractor shall indemnify and hold Monroe County harmless for all actions of Contractor's negligence as well as faulty or improper workmanship, for all work performed under this Contract, including all costs of collection, reasonable attorney fees, claim costs, and as per'Attachment G'. All property or equipment being directly maintained or repaired by Contractor shall be considered in its care, custody, and control while such work is in progress and until physical control of such property or equipmentii, restored to the County. 21. Location of Work: This Contract is for maintenance of fire rescue vehicles located at the following sites: KWIA (Key West International Airport) - STATION 7 Stock Island - STATION 8 - Big Coppitt - STATION 9 - Sugarloaf - STATION 10 - Cudjoe - STATION 11 - Big Pine - STATION 13 - Crawl Key -- MONROE COUNTY FIRE ACADEMY - one Key - STATION 17 - Layton - STATION 18 - Tavernier - STATION 22 22. Insgrance: During the term of this Contract, the Contractor must keep in force and - - - ct the insurance required by 'Attachment H' which is attached and incorporated intir. this Coitt-rrct. Attachment E Drug Free Workplace Form Attachment F Lobbying & Conflict of Interest Clause (Ethics Claiae) Attachment G Indemnification and Hold Harmless Attachment I Local Preference Form 24. Payments: All payments will be made in accordance with the Florida Local Government Prompt Payment Act. All unscheduled maintenance and repair resulting from equipment failure or malfunction requiring service shall be billed by the Contractor at the applicable rates as specified in contract. The Contractor upon notification by Monroe County Fire Rescue of an equipment failure or malfunction requiring unscheduled maintenance, small in a timely manner investigate the problem and provide to Monroe County Fire Rescue an estimate of the cost for repair and vehicle downtime. The Contractor upon receiving authorization to proceed from Monroe County Fire Rescue shall effectuate such repair, upon completion of same the Contractor shall notify Monroe County Fire Rescue of the outcome and actual cost. Monroe County Fire Rescue shall issue a separate purchase order for each occurrence of unscheduled maintenance and repair. 25. Monroe County's performance and obligation to pay under this Contract is contingent upon an annual appropriation by the Board of Governors of Fire and Ambulance District I of Monroe County, Florida. 26. Venue for any litigation arising under this Contract must be in a court of competent jurisdiction in Monroe County, Florida This Agreement is not subject to arbitration. IN WITNESS WHEREOF, the parties have executed this Agreement 1sT day of March, 2015 OF MONROE/ • ' 11, George Neugent, Commissioner District 2, Monroe County David Rice, Commissioner District 4, Monroe County Danny Kolhage, Commissioner District 1, Monroe County 7 v— Norm Anderson, Mayor, City of Layton yev Clark Snow, Councilman, City of Layton Yes r the event a Layton member above was Alternate's vote below shall serve Katie Scott, Alternate, City of Layton Page 8 of 9 (SEAL) ATTEST: AMY HEAVILIN, RESPONDENT: BOARD OF GOVERNORS OF FIRE AND AMBULANCE DISTRICT I OF MONROE COUNTY, FL lk By:_ eA;a� -z-� 1-1 NWor / Chairman ASSISTANT COUNTY ATTORNEY Page 9 of 9 �! ` 8• 5 W WRAP LW I V ki I *11� Pas 1&i9ffr=47-W'1Tr:T4 WHEREAS, the COUNTY advertised a notice of request for proposals for MAINTENANCE OF FIRE RESCUE AMBULANCES AND OTHER VEHICLES, WHEREAS, the successful Respondent was Roy Khanna, and; WHEREAS, this CONTRACTOR represents that it is capable and prepared to provide such services, and; WHEREAS, the COUNTY intends to enter into an agreement for the maintenance of Monroe County Fire Rescue Type I ambulances and other vehicles which shall include from failure or malfunction with the CONTRACTOR and; WHEREAS, this contract is an "Agreement" betwccn both parties, NOW, THEREFORE, in consideration of the vromiscs contaiTed. t-ErXV: A. CONTRACT DOCUMENTS — This contract consists of the Agreement, the CONTRACTOR'S response to the RF P, the documents referred to in the Agreement as a part of this Agreement. In the event of any conflict between any of the contract documents, the one imposing the greater burden on the CONTRACTOR will control. C. CONTRACT TERMINATIONAgreement may be terminated for any reason by either party on 30-day written notice without cause. If the CONTRACTOR fails to fulfill the terms of this Agreement, or attachments, properly or on time, or otherwise violates the provisions of the agreement or of applicable laws or regulations goveming the use of funds, the County may terminate the contract by written notice. The notice shall specify cause. All finished or unfinished supplies or services shall, at the option of the County, become properly of the County. The County shall pay the CONTRACTOR fair and equitable compensation for expenses i ricurred prior to termination of the agreement, less any amount or damages caused by the CONTRACTOWS breach. If the damages are more than compensation payable, the CONTRACTOR will remain liable after ten-nination and the County shall pursue collection for damages. D. SUBJECT MATTER OF CONTRACT - This Agreement is for performing scheduled general and preventative maintenance of approximately Ten (10) Type I ambulances, Two (2) Rehab units, One (1) MCI Truck and One (1) MCI Trailer with Monroe County Fire Rescue. This shall include inspections, preventative maintenance and unscheduled maintenance and repairs resulting from failure or malfunction. See "Attachment I" for the list of ambulances and other vehicles. The amount of ambulances and other vehicles may be added or deleted throughout the life of the contract by Monroe County Fire R,scue. E. RATES -The hourly rate shall be 12�M per man-hour with no travel time or mileage charge. The charge for conducting an ambulance inspection with each preventative maintenance performed will be S275.00. F. OVERTIME AND HOLIDAYS -Rates per man-hour for emergency repairs called outside normal business hours and federal holidays shall be one and one half times the normal rate. 0. WORK SCHEDULE - Regularly scheduled inspections and preventative maintenance shall be conducted at such intervals as are approved by the COUNTY and by the manufacturer. The modular portion of the vehicle shall als't be maintained in accordance with the manufacturer's recommendations. - H. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and lubricants used for maintaining and repairing vehicles shall be supplied by CONTRACTOR and bi lied to the COUNTY at cost plus 1��. For parts $200.00 and over, a copy of original parts supplier invoices shall be attached to the bill. CONTRACTOR will be required to keep all original parts supplier invoices available at request by County for spot checking and auditing purposes. 1. ENGINE OIL AND FILTER CHANGE and complete drive train lubrication and any other fluids and/or filter changes, shall be performed as recommended by the manufacturer. '1141A*401:1 oil t, ­W1. 04 1 1 a pyc Tcrumuve maintenance se e4 be pertormed weeR y by the individual Fire Departments' personnel. The contractor shall provide in service training to the Lieutenants on all three shifts at all of the stations at no extra cost, This will be scheduled by the contractor with the on -duty Lieutenants and can be done during Preventative Maintenance visits. K. MAINTENANCE IWVOICE and LOG. CONTRACTOR shall maintain an inspection and maintenance log on each vehicle AND shall also provide an invoice at the completion of each scheduled maintenance repair. The log and invoice shall contain at a minimum, but not be limited to, the following: (a) Starting date and time (b) Completion date and time (c) Billable labor hours (d) County Identification number of Apparatus serviced (e) Service performed (f) Parts used and cost (g) Name of service personnel (h) Vehicle mileage (i) Engine hours (if applicable) X's L 30 days of the semice, L. The Contractor shall respond to all ornal Emergency Field Repair Forms by emang the invoice to the Logistics Support Services office with documentation of repairs made, parts used and any other miscellaneous information that is applicable (ex: Tires need to be changed). COMMUNICATION - CONTRACTOR shall maintain a telephone or paging — device such that prompt notcation of request for service is possible twenty-four (24) hours a day. The CONTRACTOR shall have two (2) hours to contact Monroe County Fire Rescue upon initial notification if reached by telephone or paging device and twelve (12) hours if contacted by email. N. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain itself in a state of readiness during normal working hours, 8.00 am — 5:00pm Monday thru Friday, and shall respond to the location where emergency repairs are needed within twelve (12) hours of receiving a request. For repairs required after normal working hours, CONTRACTOR shall respond to the location where emergency repairs are needed within twenty-four (24) hours of receng a request. Contractor must notify the Logistics Support Office in advance of vacations or potential lapses in service so other arrangements can be made for service coverage. P. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel performing maintenance, repairs, adjustments and related work on Monroe County equipment shall be a certified or experiences in the work to be performed. Personnel performing work who are not certified or experienced in such work shall be directly supervised (in person) by an individual with such certification. INDEMNIFICATION - CONTRACTOR shall indemnify and hold the COUNT7 and Monroe County harmless for any negligence on its part, or faulty or improper workmanship, for all work performed under this contract, including all costs of collection, reasonable attorney fees, claim costs, and as per "Attachment B". All property or equipment being directly maintained or repaired by CONTRACTOR shaH be considered in its care, custody, and control while such work is in progrcs:- and until physical control of such property or equipment is restored to the COUNTY. LOCATION OF WORK - This contract is for maintenance of Fire Resc vehicles located throughout Monroe County. R. INSURANCE - During the term of this contract, the CONTRACTOR must keep in force and affect the insurance required by Attachments G. Attachment 0 is attached and incorporated into this contract. S. ADDITIONAL REQUIRED STATEMENTSNERIFICATIONS/AFFIDAVIT Attached hereto in Attachments B, C, D, E and F are Non -Collusion Affidavit, Public Entity Crime Statement, Drug -Free Workplace Form, Conflict of Intere Clause, and Indemnification to Hold Harmless. I T. PAYMENTS - Payments for semi-annual inspection, preventative maintenance and pump tests shall be made by the COUNTY within 30 days of the completion of the rendered services an each vehicle and proper invoicing by the CONTRACTOR, All payments will be made in accordance with the Florida Local Goverriment Prompt Payment Act. All unscheduled maintenance and repair resulting from equipment failure or malfunction requiring service shall be billed by the CONTRACTOR at the applicable rates as specified in Section four, five and six of this AGREEMENT. The CONTRACTOR upon notification by the COUNTY of an equipment failure or malfunction requiring unscheduled maintenance shall, in a timely manner investigate the problem and provide to the COUNTY an estimate of the cost for repair and vehicle downtime. The CONTRACTOR upon receiving authorization to proceed from the COUNTY shall effectuate such repair, upon completion of same the CONTRACTOR shall notify the COUNTY of the outcome and actual cost. The COUNTY shall issue a separate purchase order for each occurrence of unscheduled maintenance and repair. U. Monroe County's performance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners of Monroe County, Florida. V. Venue for any litigation anising under this contract must be in a court of competent jurisdiction in Monroe County, Florida. This Agreement is not subject to arbitration, IN WITNESS WHEREOF, each party hereto has caused this contract to be executed by its duly authorized representative. s. BOARD OF GOVERNOIROf-7 rn FIRE AND AMBULANCE rri C) OF MONROE COUNTY, FL.. DISTRICT I ATTEST: DANNY L. KOLHAGE, CLERK Co By: e r Mayor/Chairma_q_ I Mu zm�1 M. ME Approved by MONROE COUNTY on rtlorm&rw 16 2011,ltem# "I r7 G7 Z—