Item H29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: _September 16, 2015 Department: Land Steward
Beth Bergh/
Bulk Item: Yes X No Staff Contact /Phone #: 289-2511
AGENDA ITEM WORDING:
Approval of a task assignment with Florida Fish & Wildlife Conservation Commission (FFWCC) to
receive $60,000 which will allow the County to hire a contracted crew of invasive exotic plant control
technicians to treat invasive exotic plants on conservation lands that are owned or managed by Monroe
County.
ITEM BACKGROUND:
For the eleventh consecutive year Monroe County has been awarded funding for invasive exotic plant
removal from FFWCC through the Florida Keys Invasive Exotics Task Force. The current task
assignment covers the upcoming State 2015-2016 fiscal year and will build on the success of the ten
prior years. The funds will be used to hire a contracted crew of Invasive Exotic Technicians to perform
exotic plant removal on conservation lands that are owned or managed by the County. The local match
requirement of $15,427 will be funded by mitigation fees paid by developers into the Environmental
Land Management and Restoration Fund (no ad valorem funds).
PREVIOUS RELEVANT BOCC ACTION:
May 21, 2014 -- approval of a 10 year contract for funding to remove invasive exotic plant species.
February 18, 2004 — approval of a 10 year contract for funding to remove invasive exotic plant species
(expired in 2014).
The Board has approved annual task assignments for funding since 2005.
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $75,427 INDIRECT COST: BUDGETED: Yes x No
DIFFERENTIAL OF LOCAL PREFERENCE:
Local Match
Fund 160 — (no ad valorem)
COST TO COUNTY: $15,427 SOURCE OF FUNDS: Env Restoration Fund
REVENUE PRODUCING: Yes Nooyy�� x AMOUNT PER MONTH Year
APPROVED BY: County Attorney `�'l. OMB/Purchasing0,'k,Risk Management
DOCUMENTATION: Included x Not Required
DISPOSITION: AGENDA ITEM #
Revised 6/I5
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with. FFWCC
CONTRACT SUMMARY
Contract # FWC 13101-FK-128
Contract Purpose/Description:
Effective Date: Upon Execution
Expiration Date: June 30, 2016
Task Assignment FK-1.28 — Invasive
exotic plant removal funding
Removal of invasive exotic plant species from Monroe County conservation lands
Contract Manager: Beth Bergh
(Name)
for BOCC meeting on
September 16, 2015
2511 Land Steward / I I
(Ext.) (Department/Stop #)
Agenda Deadline: _September 1, 2015
CONTRACT COSTS
Total Dollar Value of Contract:
Budgeted? Yes❑ No ❑ Account Codes:
Grant: $ 60,000
County Match: $ 15,427
Current Year Portion: $,:�`
r
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. maintenance, utilities,
CONTRACT REVIEW
Changes
,nitorial, salaries, etc.
Date In
Needed Reviewer
Department Head
Yes❑ No[]
Risk Management
Yes[:] No
O.M.B./Purchasing
Yes❑ No
County Attorney [S
Yes❑ Nox
Comments:
Date Out
�6k 4-5
r'r
UMB Dorm Devised 2/27/01 MCP #2
TASK ASSIGNMENT NOTIFICATION FORM
FWC CONTRACT NO. 13101
Task Assignment Number: FK-128 Date: 10 June 2015
Contractor Name: Monroe County FWC Contract Manager: Ruark Cleary (850) 61.7-9427
Contractor's Contract Manager: Beth Bergh 305,289,2511 FWC Site Manager: Jackie Smith (772) 871-5407
Project Title: Monroe County Maintenance In-house
PID#: 97849391000
Task Description and Payment Schedule: See Exhibit 1, The Contractor is not authorized to perform work on any additional sites until such time as the FWC and
the Contractor have fully executed a Change Order for said additional work. Any work performed by the Contractor contrary to this Task Assignment shall be at
the Contractors expense. The Contractor is authorized to subcontract.
Deliverables: As specified in the Scope of Work (Exhibit 1); systematically traverse, locate, and treat 100% of the listed invasive plants within the 365 acres of
Monroe County Properties resulting in a minimum of95% of target plants being killed.
Task Assignment Conditions
1. The Contractor shall provide written notification to the Contract Manager upon completion of treatment event(s).
2. Upon FWC Site Manager approval, the Contractor is authorized to control incidental occurrences ofany current FEPPC category one or category two invasive
exotic plant species encountered within the Project Site(s). Costs for these control operations shall not exceed the established Task Assignment amount, and must
not jeopardize the Contractor's ability to achieve the required level of control for the primary target species, It is the responsibility ofthe Contractor to determine
that all control operations do not exceed the established Task Assignment amount.
Financial Consequences:
Ifthe Contractor materially fails to comply with the terms and conditions ofthis Purchase Order as determined by the Conti -act Manager, including any
Federal and State statutes, rules or regulations applicable to this Purchase Order, the Commission shall take one or more ofthe following actions, as
appropriate for the circumstances and allowed by law: A- Temporarily withhold cash payments pending correction of the deficiency; B- Reduction of cash
payment i f correction of deficiency is not made; C- Disallow all or part ofthe cost ofthe activity or action not in compliance; D- Request refund of previously
disbursed payments related to deficiency; E- Wholly or partly suspend or terminate this agreement; F- Withhold future Purchase Order for the project or
program; G- Seek other remedies legally available.
Task Assignment Start Date: Upon execution
Task Assignment Type:
Fixed Price
Total Task Assignment Value
Funding Information:
Final Treatment Completion Date: June 30, 2016
Amount Not To Exceed:
$60,000.00
$60,000.00
ORG CODE
EO
OBJECT CODE
MODULE
SPEC. CAT.
PROJECT #
EAR
AMOUNT
77358090200
02
1 139 Ob
102334
1 FK-128
15-16
$60,000.00
MONROE COUNTY
Contract Manager
FLORIDA FISH AND WILDLIFE
CONSERVATION COMMISSION "15
. �
Date Ruark Cleary, Contract Mana erate
uare
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM
MOR
ASSISTANTrC RUNTY ATSTO
RNEY
[Date: Y,�Laff--
FWC Contract No. 13101; Task Assignment FK-125, Page 1 of 2
Cost Center Administrator Date
IPM Section Leader
Date
Division Director/designee Date
TASK ASSIGNMENT RESPONSIBILITIES
RESPONSIBILITIES OF THE CONTRACTOR:
1. Upon full execution of the Task Assignment, the Contractor will coordinate with the FWC Site Manager to establish a mutually
agreeable work schedule;
2. A Ground Crew Supervisor, employed by the Contractor, will be present at all times when work on the site is underway;
3. Ground Crew Supervisors will be responsible for all control activities and safety on project sites. The Ground Crew Supervisor
will assure contract crews are knowledgeable of, and remain within property and treatment boundaries. Every effort shall be
made by the Contractor to avoid damage to native vegetation and wildlife;
4. Ground Crew Supervisors will be pesticide applicators possessing current certification by the Florida Department of Agriculture
and Consumer Services (FDACS) in the Natural Areas categories. A copy of each supervisors FDACS certification will be
provided to the FWC Site Manager prior to initiation of on -site supervisory duties;
5. The Ground Crew Supervisor may supervise a maximum of eight (8) field employees at any given time, unless otherwise noted
in the Task Assignment;
6. The Ground Crew Supervisor shall be responsible for the collection, recording, and timely submission of all data and reports
required. At weekly intervals and at the completion of initial treatments and site reassessment, a complete report will be
submitted to the Site Manager detailing sites treated, number and size of plants killed, and type of treatment used. This data will
be recorded on the FWC "Waily Progress Report Form';
7. The Contractor will strictly adhere to all herbicide label application, precautionary, and safety statements;
8. All control efforts shall be at least 95% effective in preventing re -sprout of treated target vegetation. If 95% kill rate is not
achieved for any area of the project after two months following project completion, one additional thorough treatment of the
plant species listed under "Project Goals" in the project area will be the responsibility of the Contractor at no cost to the FWC;
9. The Contractor shall forward an original invoice along with all corresponding Daily Progress Report Forms, completed and
approved, to FWC Invasive Plant Management, 3800 Commonwealth Boulevard, MS 705, Tallahassee, Florida 32399-3000
within ten (I0) working days of work completion.
10. RESPONSIBILITIES OF THE FWC SITE MANAGER:
11, The Site Manager reserves the right to inspect, at any time, the Contractor's procedure, spray system(s), spray solution(s), and
other ancillary equipment, and to approve operating personnel. Inspection, however, will not relieve the Contractor of any
obligations or responsibilities nor will it transfer any liability to the lands listed under "Project Location";
12. No additional work can be added to this Task Assignment without a fully executed Change Order. Additional work includes
additional treatment areas or change in treatment methodology;
13. The site management agency authorizes FWC Invasive Plant Management staff to approve invoice payments of all funds
encumbered under this Task Assignment. Payment will be approved only for that work approved by the Site Manager. A copy
of the approved invoice will be forwarded to the site management agency.
FWC Contract No. 13101; Task Assignment FK-128, Page 2 of 2
Scope Of Work
Project Information
Project Title : Monroe County Maintenance 2015-16
Fiscal Year : 2015-2016
Project Category : Large
Treatment Type : Maintenance
Task Assignment No : FK-128
Contact Information
First Name : Beth
Last Name : Bergh
Addressl : 2796 Overseas Hwy, Suite 400
City : MARATHON
State : FL
Zip : 33050
Primary Phone : 305-289-2511
Email : bergh-beth@monroecounty-fl.gov
Location
Managed Area
Total Acreage of Managed Area
Lead Agency
Regional Working Group
Project Location
Monroe County Managed Areas
1,606
Monroe County
Florida Keys
Exhibit 1
Monroe County conservation lands are located throughout the Florida Keys from Key West to Key Largo, with the majority of the lands located in the Lower Keys
(south of
Project Counties
Monroe
Directions to Pre -bid Location
NA - County to hire contractor
Description
Managed Area ; Monroe County Managed Areas
Habitat Description
See attached PDF document
FNAI Natural Communities
Targeted Plants
Exhibit 1
Common Name
Brazilian jasmine
Scientific Name
Jasminum fluminense
Brazilian pepper
Schinus terebinthifolius
Australian pine
Casuarina species
lead tree
Leucaena leucoce hala
seaside mahoe ortia
Thes esia populnea
lather leaf
Colubrina asiatica
sapodilla
Manilkara za ota
scaevola beach nau aka
Scaevola sericea
wedelia
S ha neticola trilobata
oyster plant
Tradescantia s athacea
Washington fan palm
Washin tonia robusta
sim leleaf chastetree
Vitex trifolia
Guinea qLass
Panicum maximum
bowstring or shoestring hemp
Sansevieria, hyaeinthoides
Other Targeted Plants
Niaht bloomina cereus cactus iHviocereus undatus
Unit Treatment History
2006
Acres
7
9,13
Agency
IPM
Species
BP AP Thes esia etc
Initial
Amount
26 200.00
2006
250
All
IPM
all cat I & 2
Maintenance
30 000.00
2007
10
2 5 6 9 12 18
IPM
BP AP Thes esia etc
Initial
$56,700.00
2007
500
All
IPM
all cat I & II
Maintenance
$62,400.00
2008
16
2 4 5 6 9 12 13 16
IPM
BP AP Thes esia etc
Initial
$80,000.00
2008
500
All
IPM
all cat I & II
Maintenance
$88,600.00
2009
500
All
IPM
all cat I & II
Maintenance
$86,200.00
2009
13
2 5 12 14 16
IPM
BP AP Thes esia etc
Initial
$80,OLOO.00
2010
11
1 2 5 6 7 8 9 12
IPM
BP AP Thes esia Etc
Initial
$80,000.00
2010
500
All
IPM
All Cat I & II
Maintenance
$92,000.00
2011
7
5 6 7 8 12 18
IPM
BP AP Thes esia
Initial
$50,000.00
2011
500
All
IPM
All Cat I & II
Maintenance
$96,000.00
2012
5
2 5 8 9 12 16 18
IPM
BP AP Thes esi
Initial
$50,000.00
2012
500
All
IPM
All Cat I & II
Maintenance
$78,400.00
60,_000.00
2013
500
All
IPM
All Cat I & II
Maintenance
2014
500
All
IPM
All Cat I & II
Maintenance
$7.5,000 00
2014
8
2 1Z 6
IPM
BP AP Thes esia Etc
Initial
$50,000.00 I
2015
500
2-10 12 14 15 16 1$ 19 20
IPM
All Cat I & II
Maintenance
$125,000.00
2015
10
2,9,10,12
IPM
BP,AP, Thespesia, Etc ;
Initial
$70,000.00
Unit Description
Exhibit 1
COVER CLASS I RANGE(%): (1 1 0-5%) (2 1 6-25%)
100%)
(31 26-50%n) (4I 51-75%) (5I 76-95%) (6I 96-
project is maintenance of previously treated / maintained sites so exotics
1,2,5,6,8,9,10,12,13,14,16,17 365 Icoverage, on average, will be no more than 5% for the selected parcels; newly
acquired parcels to be treated may have exotics up to Cover Class 2 (5-25010
.coverage)
Total Treatment Acres: 365.00
Addendum
Prior to any vendor selection with this request for quotes, the Commission will determine what treatment areas,
or portions thereof, can be completed based upon available funding. The Commission reserves the right to make
separate vendor selections for each defined treatment area to the Contractor with the lowest quote for that
treatment area. If an entire project area cannot be completed due to insufficient funds, the Commission reserves
the right to remove areas or reduce acres within an area; however, this will be done in consultation with the Site
Manager to ensure that the highest priority areas are treated, as funding allows.
If the acres within an area are reduced, the Contractor who is selected for that area based upon their quote will
have the opportunity to accept or decline the revised vendor selection, without penalty. Contractors will not be
allowed to alter their quotes as a result of a reduction in the acres to be treated.
Specifications
Exhibit 1
STANDARD Work Specifications
Contractor shall begin treatment where directed by the Site Manager and shall proceed in a systematic manner across
contiguous areas to ensure 100% of target vegetation is treated. Contractor will treat each target species by the most
effective method, such as basal bark or cut stump for trees and shrubs, and foliar for ferns, vines, and grasses. Small
seedlings/saplings may be hand -pulled and bagged, or hung on branches of surrounding trees. Pulled seedlings/saplings
should never be left on the ground. Climbing ferns and vines over eight feet tall should be treated by the "poodle -cut"
method. Contractor shall follow all label directions for applied herbicides. The label is the law. All herbicide mixes should
contain the adjuvant(s) necessary to ensure an effective treatment. A marker dye should be included in all tank mixes.
Contractor shall be liable for unacceptable non -target damage to native plant species. Disposal of plant material will be
in accordance with the SOW, which may include offsite dumping and tipping fees. Contractor shall supply all
transportation, chemicals, labor, and equipment necessary to accomplish the work assigned, unless otherwise stated in
the SOW (e.g., chemicals may be provided to Contractor). Contractor shall fully complete a Weekly Progress Report
(WPR) for all time worked on site and shall submit the WPR to the Site Manager (or designee) for signature at a
predetermined time and place. GPS tracks of each treatment area shall be recorded by Contractor and provided to the
Site Manager and/or the Commission upon request. Contractor will be responsible for security of work areas, such as
closing and locking gates during and after work hours. Contractor shall decontaminant all equipment before entering or
leaving the project area, to ensure that no propagules or reproductive material is transported between treatment sites
or managed areas.
Equipment Considerations
County to hire contractor; equipment considerations will be included in County's contract with selected contractor
Other Requirements and Provisions
County to hire contractor in accordance with County's purchasing procedures. The contracted crew will perform the work
using hand tools only. The Land Steward will provide the contractor with a specific list of parcels needing treatment
within each unit listed. Priorities include: maintaining previously treated sites; conducting sweeps of large areas; and
the removal of exotics from recently acquired properties. Project will be completed by June 1, 2016,
Threatened, etc. Species
Just a few of the state and federally listed endangered and threatened species of animals and plants that potentially
utilize these habitats include: white -crowned pigeon (Columba leucocephala), Ke
Project Time Frame
Timing of the Treatment: No Preference
2 treatments/cogon grass only
�_ Yes �_ No
Does treatment date matter?
r` Yes r No
Can treatment occur on weekends? (Required)
r' Yes R No
can treatment occur outside of normal business hours? (Required)
�- Yes r. No
Uploaded documents for the Proposal
Exhibit 1
Maintenance General Location map.jpg
Project location/proximity
Maintenance general
location
D00091. df I Pre -bid location map Pre -bid location ma
Maintenance Natural Communities. df Treatment area map Natural Communities
Maintenance unit maps 2015-16.Ddf Treatment area maD Unit Mans
Maintenance General Location map.jpg
Project location/proximity map
Exhibit I
In
MONROE COUNTY
MAINTENANCE PROJECT
2015-2016
GENERAL LOCATION MAP
GULF OF MEXICO
BIG PINE KEY
LOWER KEYS
L-. _-
DUCK KEY
i
KEY LARGO
a,
ATLANTIC OCEAN
MAP OF PRE -BID MEETING NOT INCLUDED; Exhibit 1
MONROE COUNTY TO HIRE CONTRACTOR
Monroe County Maintenance 2015-16
Exhibit 1
MONROE COUNTY MAINTENANCE 201.5-2016
Natural Communities: The majority of the County's conservation lands to be treated as part of
the current project are located within one of the units listed below. However, the crew may
treat exotic vegetation on other County conservation lands, even those properties not included
in the following table. The Land Steward will provide the selected contractor with a specific list
of parcels needing treatment within the following units (not all parcels within each unit will be
treated):
LWU
KEY
APPROX
NATURAL COMMUNITY
ACRES
1
Big Coppitt
20
Hardwood hammock, saltmarsh,
mangrove
2
U Sug
43
Hardwood hammock, freshwater
wetlands, saltmarsh, mangrove
5
summ
39
Hardwood hammock, buttonwood /
saltmarsh, scrub mangrove
6
Ramrod
36
Hardwood hammock, buttonwood /
saltmarsh, scrub mangrove, mangrove
8
Big Pine
13
Pine rockland, hardwood hammock,
freshwater wetland
9
Big Pine
20
Hardwood hammock, pine rockland,
buttantvood / saltmarsh
10
Sig Pine
27
Hardwood hammock, pine rockland,
freshwater wetland
12
Sig Pine
68
Hardwood hammock, pine rockland,
buttonwood / saltmarsh
13
Duck
7
Freshwater wetland, hammock
14
Large
52
Hardwood hammock, buttonwood /
saltmarsh
16
Largo
29
Hardwood hammock, buttonwood f
saltmarsh
17
Largo
11
Hardwood hammock
Totals
365
Adjacent Natural Areas:
UNIT
KEY
Adjacent
Natural Areas
1
Big Coppitt
NA
2
U Sug
FWC - WEA
5
Summ
NA
G
Ramrod
FWC-WEA
8
Big Pine
USFWS Refuge
9
Big Pine
USFWS Refuge
10
Big Pine
USFWS Refuge
12
Big Pine
USFWS Refuge
13
Duck
NA
14
Lar o
FWC -WEA
16
Largo
NA
17--1
Largo
Pcnnekam SP
Exhibit 1
UNIT MAPS
Monroe County Conservation Lands - Maintenance 2015-2016
Blue highlight indicates Monroe County Conservation lands.
Land Steward will provide selected contractor with it list of selected sites within each unit.
UNIT 1 -BIG COPP TPKE"(
Monroe County Technician Crew _ q
Unit 1 - Big Coppitt Key
Unit 2 - Upper Sugarloaf Key, including Indian Mound Estates
Monroe County Invasive Exotic Maintenance Page I of 6
2015-2016
Exhibit 1
,m , g'0
Unit 5 - Sur merland Key, including Summerland Estates
Unit 6 - Ramrod Key, including Ramrod Shores
Monroe County Invasive Exotic Maintenance Page 2 of 6
2015-2016
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Exhibit 1
Unit 12 - Big Pine Key, including Sands Subdivision
Monroe County Invasive Exotic Maintenance Page 4 of 6
2015-2016
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