Item H31BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 16 2015 Department: Planning & Environmental Resources
Bulk Item: Yes X No Staff Contact /Phone #: Mitzi Crystal/ 289-2523
AGENDA ITEM WORDING: Approval of Work Order #16 in the amount of $50,000 under the
URS Transportation Planning Continuing Services contract for review of private development permits.
ITEM BACKGROUND: The BOCC approved a Continuing Services Contract in February 2011 for
URS Corporation Southern (URS) and extended the contract January 2015 for a total of one year,
ending March 2016. This contract is used for all traffic impact studies, concurrency management, and
other traffic/transportation engineering services, regardless of payment source.
In June 2015 the BOCC approved Work Order # 15 which will be used for County requested reviews
and engineering studies. Under Fee Resolution 118-2015 Sectionl.8 Applicants required to provide
transportation studies related to their development impacts shall be required to deposit a fee of $5,000
into an escrow account to cover the cost of review. For accounting purposes and in order to
differentiate between private development reviews and County requested reviews of traffic related
studies two different work orders need to be open simultaneously.
This work order will be used solely for traffic engineering services required by the County with regard
to private development applications. All services provided by this work order will be funded through
the established escrow account, with no match from the County.
PREVIOUS RELEVANT BOCC ACTION:
February 16, 2011 — Approval of a 4-year continuing services contract, with options for renewal on an
annual basis for two additional years, with URS Corporation Southern (URS) for Transportation
Planning Services.
January 21, 2015-Approval of one year contract extension with URS Corporation Southern.
June 10, 2015-Approval of Work Order #15 for $50,000 for County reviews of traffic studies.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $50,000 INDIRECT COST: N/A BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $0 SOURCE OF FUNDS: 148-54500-5905994
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Attorneytr( v� OMB/Purchasing (% Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION:
Revised 6/15
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: URS Corp Southern Contract # URS ContinuingContract
Effective Date: 01/21/15
Expiration Date: 03/15/16
Contract Purpose/Description:
Work Order #16 in the amount of $50,000 under the BOCC approved URS Transportation
Continuing Services contract for traffic impact reports and concurrency management.
Work order is solely for review of private development permits paid entirely
at applicants expense as established with escrow fees under Fee Resolution 118-2015.
Contract Manager: Mitzi Crystal 28.9-2523 Plannin #I 1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Cf Agenda Deadline 6,97611i
Total Dollar Value of Contract:
Budgeted? Yes❑ No ❑
Grant: $
County Match: $ $0
CONTRACT COSTS
$ 50,000 Current Year Portion: $
Account Codes: 148-54500-590994-
ADDITIONAL COSTS
Estimated Ongoing Costs: $0/yr For: n/a
(Not included in dollar value above) (e.g. maintenance, utilities, janitorial, s
CONTRACT REVIEW
Changes
Date In Needed Reviewer
Department Head Yes❑ No❑
Risk Management �-6yes[EDI]Nef
O.M.B./Purchasing S�Zt� k5-yes❑ NoO t
County Attorney Yes[:] No❑
uffL --
I Comments:
OMB Form Revised 2/27/01 MCP #2
etc.)
Date Out
Monroe County Professional Transportation Planning/Engineering Consultant Services
Work Order # 16
TRAFFIC IMPACT REPORTS AND CONCURRENCY MANAGEMENT REVIEW
APPLICANTS' ESCROW ACCOUNTS
Scope of Services
Traffic Impact Review — Applicant Escrow Account
The Consultant will provide the following services related to the review of traffic impact reports
solely under the private applicants' escrow accounts upon the request of the Planning
Department staff:
• Advise developers on the requirements for preparation of traffic impact reports in
Monroe County;
• Review and provide technical comments on traffic impact reports submitted by
developers;
• Prepare and/or present recommendations on traffic impact reports to County staff,
Planning Commission, and the Board of County Commissioners as appropriate;
• Provide recommendations to County staff on revisions to County Traffic Report
guidelines;
• Evaluate traffic impacts related to Future Land Use Map (FLUM) and county
comprehensive plan amendments;
• Conduct a cumulative impact review for all US 1 construction projects in relation
to current and proposed development projects; and
• Other transportation planning tasks as requested by county staff as it relates to the
development review process.
End Products
The Consultant shall prepare written memoranda and reports and make oral presentations as
required.
Compensation for Services
A not to exceed amount of $50,000 is authorized under this Work Order. The Consultant shall be
reimbursed at the unit rates prescribed in the contract. The Consultant may submit monthly
invoice for partial payment of the task.
URS Corporation Southern
7800 Congress Avenue
Suite 200
Boca Raton, FL 33487
Tel: 561.994.6500
Fax: 561.994.6524
W.Q. # 16: Traffic Impact Reports and Concurrency Management Review — Applicants' Escrow Accounts
August 10, 2015
Page 2 of 2
Schedule
The schedule for completion of work tasks shall be determined during the assignment of projects
covered under this Work Order by the Planning Department staff.
Monroe County Transportation Planning Services
Agreement for Professional Services
Work Order # lb - Traffic Impact Reports and Concurrency Management Review
Applicants' Escrow Account
ACCEPTED AND APPROVED
Monroe County
(Signature)
(Name & Title)
(Date)
MONROE COUNTY ATTORNEY
A P OVED AS T FORM:
L.-411J
STEVEN T. WILLIAMS
ASSISTANTSOU
Date 14TT�Y,eTTORNEY
_ j
ACCEPTED AND APPROVED
URS Corporation Southern
el —
(Signature)
Luis Costa / Vice President
(Name & Title)
8/10/2015
(Date)