Item C03County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
April 19, 2018
Agenda Item Number: C.3
Agenda Item Summary #4017
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Donald DeGraw (305) 809 -5200
none
AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation
Agreement Number 1 for Grant Contract GOR04 providing an additional $40,000.00 in FDOT
funding for Building and Security Improvements at the Key West International Airport, to be funded
50% FDOT and 50% Airport Operating Fund 404.
ITEM BACKGROUND: The project consists of planning, permitting, design and construction of
various airport facilities upgrades, their infrastructure, MEP and HVAC systems, along with security
improvements. The Airport requested and received this additional funding which will help with all
aspects of the project.
PREVIOUS RELEVANT BOCC ACTION:
On November 14, 2017, the BOCC approved the original FDOT Agreement totaling $230,000.
CONTRACT /AGREEMENT CHANGES:
Supplemental grant agreement
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
GOR04
FINANCIAL IMPACT:
Effective Date: upon execution
Expiration Date: 12/31/2022
Total Dollar Value of Contract: $80,000.00
Total Cost to County: N/A
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT /50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto
Completed
03/15/2018 12:11 PM
Donald DeGraw
Completed
03/15/2018 12:25 PM
Pedro Mercado
Completed
03/15/2018 1:42 PM
Budget and Finance
Completed
03/20/2018 9:31 AM
Maria Slavik
Completed
03/20/2018 9:52 AM
Kathy Peters
Completed
03/20/2018 10:15 AM
Board of County Commissioners
Pending
04/19/2018 9:00 AM
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number One
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page of 4
Financial Project No(s):
44138319401
(item-segment-phase-sequence)
Contract No.: GOR04
Fund: SAFE
Function: 215
Federal No.:
DUNS No.: 80- 939 -7102
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.005
CFDA Title: CSFA Title: EYW - Building and Security Improvements
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County Airports- Key West International Airport
3491 South Roosevelt Boulevard, Key West, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 22nd day of November 2017
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $270,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
FLAIR Category: 088719
Object Code: 7 5 1 000
Org. Code: 55062020629
Vendor No.: F596000749053
Additional funding needed to supplement the existing grant for planning, permitting, design and construction for
various airport facilities upgrades their infrastructure, MEP and HVAC systems, along with security improvements.
Security improvements will include upgrades to tie into the airport security system, access control, and fencing, and to
upgrade the check point security opening and closing to a more secure system.
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is ❑x increased/ ❑ decreased by $8 0,000.00
bringing the revised total cost of the project to $540,000.00
Paragraph 4.00 of said Agreement is ❑x increased/ F1 decreased by $ 40,000.00
bringing the Department's revised total cost of the project to $270,000.00
3.00 Amended Exhibits:
Exhibit(s) B
4.00 Contract Time:
of said Agreement is amended by Attachment "A ".
Paragraph 16.00 of said Agreement
5.00 E- Verify
Vendors /Contractors:
1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility
of all new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
R-
■
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page 3 of 4
44138319401
Financial Project No(s)
Contract No.
Agreement Date
GOR04
Except as hereby modified, amended or changed, all other terms of said Agreement dated November 22nd 2017
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Monroe County Airports- Key West International Airport
AGENCY NAME
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
TITLE
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
Harold Desdunes
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
L:-
■
725 -030 -07
PUBLIC TRANSPORTATION
12/14
Page 4 of 4
44138319401
Financial Project No(s)
Contract No. GOR04
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County Airports- Key West International Airport
3491 South Roosevelt Boulevard, Key West, FL 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Additional funding needed to supplement the existing grant for planning, permitting, design and construction for
various airport facilities upgrades their infrastructure, MEP and HVAC systems, along with security improvements.
Security improvements will include upgrades to tie into the airport security system, access control, and fencing, and to
upgrade the check point security opening and closing to a more secure system.
I. Project Cost:
As Approved
As Amended
Net Change
$460,000.00
$540,000.00
$80,000.00
Total Project Cost
$460,000.00
$540,000.00
$80,000.00
II. Fund Participation:
As Approved
As Amended
Net Change
Department:
$230,000.00
$270,000.00
$40,000.00
Agency:
$230,000.00
$270,000.00
$40,000.00
$0.00
Total Project Cost
$460,000.00
$540,000.00
$80,000.00
Comments:
R,.
" It is intent of the Department to reimburse the Agency up to 50% of the total non - federal share of eligible project cost
up to the Department's maximum participation amount ".