Item C08County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
April 19, 2018
Agenda Item Number: C.8
Agenda Item Summary #4041
BULK ITEM: Yes DEPARTMENT: Emergency Management
TIME APPROXIMATE: STAFF CONTACT: Jeff Manning (305) 289 -6325
N/A
AGENDA ITEM WORDING: Approval of a UASI FY 2017 Memorandum of Agreement with
the City of Miami, concerning a United States Department of Homeland Security Office of Grants
and Training grant, through the State of Florida Division of Emergency Management sub -grant
agreement 4 17- DS- X3- 11- 23 -02- , in the amount of $91,591.56, with no county match required;
and authorization for the County Administrator to execute any other required documentation in
relation to the application process and execution of the agreement.
ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants
& Training (OG &T), through the State of Florida, Division of Emergency Management, has sub -
granted the Urban Area Security Initiative (UASI) Grant Program, FY 2017, to the City of Miami in
the amount of $4,921,000.00. This program targets homeland security funding to "high threat" urban
areas in order to prevent, respond, and recover from threats or acts of terrorism. Monroe County is
receiving $91,591.56 and funds should be distributed as follows: Monroe County Emergency
Management $91,591.56
PREVIOUS RELEVANT BOCC ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08,
UASI FY09, UASI FY 10, UASI FY 11, UASI FY 12, UASI FY 13, and UASI FYI 4, UASI FY 15,
and UASI FY 16 were approved on the March 15, 2006, May 11, 2007, March 19, 2008, January 20,
2010, January 19, 2011, February 15, 2012, January 16, 2013, November 20, 2013, March 19, 2014,
May 20, 2015, April 20, 2016, and March 15 2017 BOCC meetings respectively.
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approve MOA concerning UASI FY17 Grant award. A revenue
fund needs to be established by the Office of Management and Budget.
DOCUMENTATION:
MOA Monroe Miami UASI 17
Exhibit 1 to MOA Monroe Miami UASI 17
Exhibit 2 to MOA Monroe Miami UASI 17
Miami Reso UASI 17
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: June 30 2019
Total Dollar Value of Contract: $91,591.56
Total Cost to County: 0
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: Yes
Grant: $91,591.56
County Match: 0
Insurance Required:
Additional Details: 0
If yes, amount: $91,591.56
REVIEWED BY:
James Callahan
Completed
03/28/2018 1:53 PM
Martin Senterfitt
Skipped
03/27/2018 10:26 AM
Cynthia Hall
Completed
04/02/2018 1:34 PM
Budget and Finance
Completed
04/02/2018 2:15 PM
Maria Slavik
Completed
04/02/2018 2:39 PM
Kathy Peters
Completed
04/03/2018 1:40 PM
Board of County Commissioners
Pending
04/19/2018 9:00 AM
MEMORANDUM OF AGREEMENT
URBAN AREA SECURITY INITIATIVE FY 2017
"Monroe County"
Agreement Number: 17-DS-X3-11-23-02-
FAIN Number: EMW- 2017 -SS -00061
CFDA #: 97.067
This Agreement is entered into this day of , 2018, by and between the
City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency ") and Monroe
County, (the "Participating Agency ").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing financial assistance
to the Miami urban area in the amount $4,921,000 dollars through the Urban Area Security Initiative (UASI)
Grant Program 2017°; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program
2017; and
WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional
metropolitan area approach to the development and implementation of the UASI Grant Program 2017 and
involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2017 Urban Area has been defined Miami and Ft. Lauderdale collectively and
anticipates sub - granting a portion of the UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. R -18 -0049 adopted on Februarj 8t". 2018
has authorized the City Manager to enter into this Agreement with each participating agency on behalf of
the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the
Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond
to a terrorist threat or act.
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NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow,
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies
for activities under the UASI Grant Program 2017 which was made available by the U.S.. Department
of Homeland Security and the State of Florida Division of Emergency Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring
Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2017 activities to be performed at the
request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction
with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or
weapons of mass destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring
Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or
catastrophic economic loss management of resources (including systems for classifying types of
resources); qualifications and certification; and the collection tracking, and reporting of incident
information and incident resources.
S. Core County: The County within which the core city is geographically located. The core city is the City
of Miami.
C.. UASI Grant Program 2017: The UASI Grant Program 2017 reflects the intent of Congress and the
Administration to enhance and quantify the preparedness of the nation to combat terrorism and
continues to address the unique equipment, training, planning, and exercise needs of large high threat
urban areas, and program activities must involve coordination by the identified core city, core
countylcounties, and the respective State Administrative Agency. Funding for the UASI Grant Program
2017 was appropriated by U.S. Congress and is authorized by Public Law 108 -11, the Emergency
Wartime Supplemental Appropriations Act, 2003. The funding will provide assistance to build an
enhanced and sustainable capacity to prevent„ respond to, and recover from threats or acts of terrorism
for the selected urban areas.
D. National Incident Management System (NIMS): This system will provide a consistent nationwide
approach for federal, state,, and local governments to work effectively and efficiently together to prepare
for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To
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provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will
include a core set of concepts, principles, terminology, and technologies covering the incident
command system; multi - agency coordination systems; unified command and training.
E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC)
must work through the Mayor /CEOs from all other jurisdictions within the defined urban area to identify
POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working
Group will be responsible for coordinating development and implementation of all program elements,
including the urban area assessment, strategy development, and any direct services that are delivered
by the grant.
F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and
county /counties, or with which the core city or county/counties have established formal mutual aid r
agreements.
IV. SPONSORING AGENCY SHALL. BE RESPONSIBLE FOR: I-
A. Providing an administrative department, which shall be the City of Miami Fire - Rescue Department,
authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State Administrative Agency, and with
the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an
Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1 ".
G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit #11".
H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit #1".
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I. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner with the City of
Miami Fire - Rescue Department, authorized to carry out the herein agreed upon responsibilities of the
Sponsoring Agency.
B. Participating Agencies and any sub- grantees must abide by the grant requirements including budget
authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of
assets as stipulated in "Exhibit #1 ".
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of direct purchases
of equipment or services as stipulated in "Exhibit #1".
D. Complying with all UASI Grant Program 2017 requirements as stipulated in "Exhibit #1 ".
E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting
the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide
development of an Urban Area Homeland Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area Homeland Security
Strategy.
H. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit #1".
I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit #1 ".
J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit #1".
K. Maintaining an equipment inventory of UASI purchased items.
L. Ensure that equipment obtained from the UASI Grant Program 2017, as identified in "Exhibit #2 ", is
readily available for use by personnel trained to use such equipment for actual emergencies or
exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, DEM,
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and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment, such
equipment shall be made available to another Participating Agency for use during any actual
emergencies or exercises. Failure to ensure equipment availability may result in loss of funding and /or
equipment to the Participating Agency.
M. All equipment obtained from the UASI Grant Program 2017, as identified in "Exhibit 2 °, is the sole
responsibility of the receiving agency. This includes, where applicable, maintenance, replacement,
training on equipment, and insuring of equipment and personnel, and compliance with intra - agency
auditing requirements..
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely
by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in
a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State
of Florida as stipulated in "Exhibit 1 ".
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or
time related issues of the Participating Agency personnel.
D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28,
Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of
its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver
of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein
shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this Agreement or any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay
invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same
for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of Federal funds
during their fiscal year are required to submit an organization -wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General Accounting Office
Government Auditing Standards and 2 CFR 200.
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B. The Secretary of Homeland Security and the Comptroller General of the United States shall have
access to any books, documents, and records of recipients of UASI Grant Program 2017 assistance
for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security
or the Comptroller General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers or documents related to
the grant.
C. Financial Status Reports are due within 14 days after the end of each calendar quarter. A report must
be submitted for every quarter that the award is active, including partial calendar quarters, as well as
for periods where no grant activity occurs as stipulated in "Exhibit 1 ".
D. Submit progress reports to describe progress to date in implementing the grant and its impact on
homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the continued mutual
agreements of the parties as identified in "Exhibit 2 ".
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or applicant for
employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all
obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or regulation, or invalidated
by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or
regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the
Agreement shall remain in full force and effect,.
C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party
at the address furnished by the parties to one another to receive notices under this agreement or if no
address is specified, to the address of the parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the undersigned parties,
and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except
for any executory obligations that have not been fulfilled.
E. This Agreement will end on June 30, 2019, unless otherwise extended, by a written amendment duly
approved and executed prior to June 30, 2019, unless otherwise extended, at which time the parties
may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's
ability to conform to procedures, training and equipment standards as prescribed by the grant.
SPONSORING AGENCY
ATTEST:
BY:
Todd B. Hannon
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS:
BY:
Victoria M6ndez
City Attorney
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
BY:
Emilio Gonzalez, Ph. D.
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
BY:
Ann -Marie Sharpe, Director
Department of Risk Management
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PARTICIPATING AGENCY
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Name:
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TITLE:
APPROVED AS TO FORM AND
CORRECTNESS.
Parkipating Agency Attorney
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Contract Number: 18-OS X3-11-23-02-
2 C F R §2CO 92 states that a 'sub-award may be provided through any form of egal agreernern including an
agreement that the pass-through entity considers a contraot,*
As defined by 2 C F.R. §200 74, 'pass-through ent means 'a non-Federal entity that provides a sub-award to a
sub-rewpierl to carry out part of a Federal program.*
As defln ad by 2 C F.R. §2 CO 93, 'Cuti-ReciP ent" seams 'a nen-Federal entity that receives a sub-award from a
PaSS-ft'roUgh entity to carry out part of a Federal program.'
As defined by 2 C F R §2rC 38. 'Federal award' means 'Federal financia! a3&stance that a non-Federal entity
rece,ves directly from a Federal award nq agency or giodirard'Y from a pass-through erifily *
As defired by 2 C IF R §200 92 'Sub-award' means 'an award provided by a Pass-through entity to a sub-recipient
for the sub-recipient to carry out part of a Federal award received by the pass-through ant ty '
The Ni'owing Worrnai on .s provided pursuant to 2 C F,R §20C 331:a,(`!)
Sub-Recipie•t's name:
Sub-Racipienfs unique entity identifier:
Federal Award Identification Number (FAIN)
IiiAilzaali-
by the pass-through entity
Federal award project description (Sea FFATAy
Name of Federal awarding agency:
Name of pass-through entity:
Contact informeLon for the pass-through entity
Catalog of Federal Domestic Assistance (CF A) Number and Name
Whether the award is R&D:
Indirect cost rate for the Federal award:
C The Division has statutor y authority to disburse the funds under his Agreement.
TH ER E F 0 R E, V e D M st on and this Su b- Rec: pien of agree to the foil lowing
(1) APPLICATION 0 STATE LAW TO THIS AGR EEIVIENT
2 C F,R §200 302 prowdes 'Each state most expend and account for the Federal award in
erf'ed 'Urif:,—, A. ie Req-1 re—ents Cost Pr rcip es. a- Aud t Requirements for Feclawa,
A,xa�ds '
b. As reqwred by Section 215 9 1 Ftorda Statutes th a Agreernert rclr,.
t � t
- - g a scope c r
�x k t - at id ea l� I a soib is - as - t
a as #. t t hat
is
A --ro szec-fy
ti Su b -Rec i en i: is rag ui - so to pe rfo rrr
P. A p ro i o'on d Vol ng the agreement into q € an nirab le unite of de': Iverato as th w
riust be received and accepted n , t rig b/ tl�e Dlv� s on before pe/ment Each detiverabie must be d rectly
re� ated to the sc 0 pe of wo -A and spec: fy the required min, m u m lend of service to b e performed and the
crilerra for ev3Uat'ing the success Pil cornlc!et= of each de'.verab'e
Hi, A provision specify ing the f nancto co sequences ffia' appy if t--,e Sub-
IS ec p ent faits to perform the mrin i; u rn levei of sarvtce requ ' red by the agreement.
iv, A prov son specifying that the Sub-Recip ent may expend funds only for
a lowalcte costs resjlting from obligat,ons incurred during the specified agreement period.
V, A provision speclfy nq that any balance of unobligated funds wh'ch has been
advanced or paid must be refunded to the Divis'on
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b. The Drys on's Grant klanat- er for this Agreement -a
adin nistra'jon of this Agreement is
Chie Pete GCflez
d In the event that different representatives or add are des. mated by e4her part!
after execution of this Agree —,e notice of the name title and address of the new represent the w. be
provided to the other party.
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t EBMS, AND CONDITIONS
Th s' Agreement come ris a'l the terms and coudit cris agreed upon by the parties
(5) EXECUTION
Th-s Agreement ma l be executed in any number of counterparts, any one of which may be
taken as an or nal
(6) LIODIFI.-QATION
B'? PPRIOO OF AGREEMENT
Ti reernent sl I beg-r ucon execut;or by both pames and sha:l and or December 31
a P s �s a cost-rei mburserient Ag sublect to the avis ability of funds.
b The State of Floe da s performance and obi gat on to pa; urder this Agreement 's
co. upon ar annual appropr:a';on of the Leg s'ature and sub ect to any modification in accordance
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w t: e.ther C-aPta 216 Florida Statutes or the Florida ConstituVor .
c Tne Dvision wO re' the Sub-Rex:p ant g4j for a.lovvielde costs incurred by the
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an d 8, that clea dy de �jnea tes
j The re -jived rn�nimum w.ceptabie leve' of service to be performed, and.
ii The cntena for evaluating the successful completion of each deliverable
The are prov under as bsU sh ad w r tte n leave pol v: es ,
I. The costs are equitabsy allocaed to all re'alked activities, including Federal
j, As de-fined by 2 C F, R §200 53 the term "improper payment' means or tnc!udes
i, Any pajrrent tl VhWd not have been made or the! was made in an incorre ct
Is As required by 2 C F R §4 33 (a)(5), the Chive swn, We Ch of Inscector Genera of the
c As required by 2 C F R §200 333 the Sub-Recipiert shall reran sufficient records to
show its com pl is nce with the terms of this Agreement. as ew!I as the cur pVance of ie i Subcontractors or
consultants paid from funds under this Agreement. for a period of three (3,i years from the date of
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submiss on of tl:e f naF expend:ture report. The following are the on.y exceptions to the three (3) year
requirement
i. If an A:g a tion, claim, or a ud. t is started before the expiration of the three (3)
year per then the records must be retained until a4 litigation clems or audit findings involv'ng the
records have been resolved and final action taken.
ii. When the Drve:ori or the SutrRecipient is notified in writing by the Federal
award,ng agency. cognizant agency for audit, oversight agency for aud't. cognizant agency for indirect
costs, or pass-through entity to extend the retention period
=ii Records for real Property and equipment acquired with Federal funds must be
retained for 3 years after final d*osition
ry When records are transerred to or ma ned by the Federal awarding agency
or pass-thrc jgh entity the three 1 3) year retention requirement a not, app cable to the Sub-Recipien't.
V Raocrds for program income transactions after the period of performance. In
some cases recap eats must report program income after the period of performance Where there is such a
requ rement the retention period for the records perta,ning to the earning of the program income starts frorn
the end of t," non-Federal ertiti's f:scal year in which the prog income is earned.
Vi. I- cost ra*9 proposals and cost a1ccations elans. This paragraph applies
records possess long-term retention value,
e. In accordance with 2 C,F.R §200.335. the Divis'on must a prov or accept
t As required by 2 C FR §200 303, the Sub-l'secitcent snail take reasonable measures
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K Florida's Puo' c Records Law pro i.des a right of access to ll-e recc.rds of the sate and
ocal co err. -its aivveli as to p afe ent,t es actirg on tI r beha�f Unless sPA.cifroally exempted from
i The Sub-ReCip'ert Sh,31 ma'rta r. a' records for FI)e Sut.-Recip eni aid for a'.
subcortraclnrs or consultaits to be Pa:d f-or-r funds provided under Ms Agreement, ircluding
drxur-e on of a program costs in a form suf':ciert to determ.re conial ance w th the requirements and
obisovves of the budget and Scone of Work - Attachrnent A and 8 - and a'l other applicable laws and
regulat:ons
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I}AL—JDITS
a The Sjb-Rai-;pi ent shall Comp'y with the ai,dit reqi-re meet s contalned in 2 C F R Part
e
del"ned in sencr 215 97 Florida Stxutes, as "an ndecendan' certif ed p,blic accountant l
Lrder ct"a::'er 473 " The lrdeplenden! audilor s� thal the al-dit ccirrpl so witin the
pr:v'i.ors -cta., aw TP ai- rtrusIt be recalved' by lk� e Divs�oil no la"er tha'I rine rontns from the erd
of the SUb-Ra;:lp-a-If 3 fatal y9W
f The Sjl pent spa - send ccoes oF reper.,na pacvagei lo aid tscond.ctad if'
accordance w`� 2 C F R Part 2CO by or o� bena-f of ti Sub-Raw :plent, to the D lv� sion at the fol°o vil r
E)lEMS.ng'e t _em,rnylor=da com
OR
Off ice of the inspector Der, era
2555 S Oak Boulevard
Ta"ahass,ee F'orida 32399-2100
T;e Sub-Recip.ent s1ha. send the S.ng'e Audit report,ng pack-age a Form SF-SAC to
the Federal Aud t Clearn ghouse by submission online at.
hl da ^ens-
h The Sub-Peciplent she I send any management letter 'ssued by the auditor to the
Division at the fcllow°rg address
QEblS:: g_gAud�tO-em�rr-,�o
DENIS angle_ AuditCc..em myflorida, ccm
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OR
Off 'Ce 0f the Inspector` Gen e ra 1
20 5 55 Shumard Oak Boulevard
TaHahassee, Florida 32399-2 100
b. Quarter i'y rA- a due to the Divis:on no' #er than thAy (3 0) days after the end of
b In addition to rev e*, of a- t3 monAorng proced-ras may include, but not be limited
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b As requ red by section 768 28(19), Florida Statutes, any Sub-Rnip entwhch is a state
c If any reports requ red by this Agreement have not peen, submitted to the Oiws,on or
have been submitted w th incorrect incomplete or insufficient information, or,
d If the Sub-Recipient has failed to perform and completa on time any of its obligations
under this Ageement
(16)REMEDIES
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If an Even! of Defal-It occurs then the Divis shall, after thirty (30) calendar days written
not ce to the Sub-Recipient and upon the Saab - Reclipient's failure to core within those thilloi (3 0) days,
exercise a,'"iy one or more of the o,lowing remedies, either concurrently or consecutively
a Terminate th4s Agreement, provided trial the Sub - Recipient s given at least thirty (30)
cat's pr or wr . -ctice of the "erminat on The notice she'! be effective when placed w. the United States,
first c'ass ma postage prepaid by reg stared or certified ma�i-return receipt requested, to the address in
paragraph i3 herein
b Se;'n an appe"Driate =eg or eq actiort to enforce performance of this
c Vi t or suspend payment of all or any part, of a request for payment
d that the Sub ent refurd to the D�vis,cc any rronies used for inel!gible
Pu under Va -aixs rules and reg�Aations governing the use of these funds
a Exe--_ise any conrective or remedial actions to include bit not be brn ted 'to,
I Request additional information from thle Sut-Recipient to determine the
reas;'-s fm or tl;e e o; ron-comp] once or Jack of plerlorm a ce,
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I ss'.je a w flert yjarn rg to adv se t" mcro serio _s measures may be to den if
the S:Lat,on is not corrected
Az!'jisa fine to susp-nd, d sco-tmje or relra.: from incurorg
ccs°s for any activities - n qt;es* or
V P'-3 4 W 're t Szub eciPient to ra,mourse ar e Dins on - or tl" e a of c3s"s
incurred for ariv items daerrn.red to be tne g ble
f Exercise any other rts or remed4esv/h:c" may be available under v
Purse r. c an o -' the a -_ c remed es vo i r ot sc p th 0 ivis3on, tic m p urs u g a ny on a r
re — rec l 'es in In s Agreemerf or Provided all is N or in equity If the Division we ties any right or remedy Jr tl
Agraerrent or foils to ins�s* on s'.%ct per"Graiance by the Sub-Recpient, itwil not a*lect, extend or waive any
zj r'
o t'l e r rig ht o r remed of this Div 's ton , or affac, the Is Zer a,< e ec as of the as — ,a right or ruin y by the Div s on
for a: otier defa-ilt by tie SuRec;pterr`k
(I 7)TERPOINATION.
b The D'v s.or may terra irate this Agreement for convenience or when I determires n
its sole d scre, tfryat continuing tne Agreement would not produce beneficial results in line with the further
expenditure of funds, by providing the Sub-Ractpient with thirty (3 0) calendar days prior written notice
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c, The part as mar agree to terrnlnate this Agreement for their mutual converience
through a wrlsin amendment of this Agreement. The amendment will state the eff ective date of the
term'natlon and the procedures for proper cioseout of the Agreement,
d In the event tbatth-s Agrear-nent is terminated, the Sub- Recipient will not Incur new
a The Sub-Re c Alert shall ensure that any proc�.rarrert inv�Ninq funds aut: by the
re on, a r €he tass for the conlract P Ce "
d ExIcapt for prcoueements by m cro-purchases purs:-.anl, to 2 C,F.R §2 X 3200 or
R
T arm nate this Agreernent in accordance with Vre provisions outlined in
-"raoraph 17 atove, and
Re-fuse to reimburse the Su4b-R-:1-1.p em for any costs associated w th miat
e Ex. for procure""Ieats by rninro-purchasas pursuant b) 2 C F R §200 3 or
Teri-nirale this Afire erna-nl% ri, accordance w m the prov-siot outlined in
parag:aph 17 above and.
il IR s e to re- m o �. rse firm S 4' b-R eci p: an t for an cc a's a s soc ated wilkn that
f Tne Sub-Recip:ent ag-ees to include in the subcontract tha(i: the stibcontractor is
bound by tre te rns of ttis Agreement.. 1 i' the sibcontractor is bound by a' a.-plicable state and federal
av s a n d re l; .jfa ti% cip. a and iii the st, b-Iont rector she hold the D v a on and S ub R ecip e n t. h a rmless again st
a I claims of whatever nature arising out of tl�e subcontractor's performance of wor' under this Agreement,
to the extent a owed and required by law
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g As requ red by 2 C F R §200 313fc)I), the Sult-Recipient shall "maintain writte
i Place unreasonabi requxerrients on frms in order for then to qua'ify to do
Pisqu'ra unnecessary expererce or excess. is boridxg
& U se ro ncorn petit ve pr'ci ng practces between fi rime or between alff;l eled
rV EX&CLfo noncompetit ve contracts to consuIerts the' are on rehe-er contracts
V Author ze condone or'gnore organizalonal ccrfl cts, of interest.
V .
Specify only a brard name product w trout allowing vendors to offer an
VII Scec fI a brand name pr--duct in$! of de-s^.r-birg the Perfon—arce
scar; f'ca'o.rs or ofler rso ar requirements t"at pert&n to t,'-Ie cor-imod ty o service solicited by tl-e
procurerrem,
'i . i Engal-a :r an/ arb trary action dur tl"e pr-.curei process c
A, ow a vardor to Id d on a contract f that b�ode was involved of to de-ieo-Icni;
or drafttirg V scecificaticis reqY•remisits Vaternerl of work 'mr'.tator t; b;d, or request for proposa's
I. Fc r a a& su coon tract, th a S - b- R a c lip an sha I p r--v ide a w rirten sta tarr ent to the
Division as to wheiher that Subcontractor is a rn nority bus:ness enterprise as defined in Section 288 703
Flor'daStatites Additionat'j, the Sut-Recip ant s-iel cornp'y with the requirements of 2 C F k §200 321
("ContracHng wits sma and minority bus wormer - 's bus'ress ente and labor surplus area
firms")
(I 9)AI
a All attachments to ths; Agreement are incorporated as if set out fully
M
b In the event of are} mcons or conflict between the lanquage of this Agreefflent
and the attacl --erts the anguage of the attachments s!-all controi, but only to the extent of the conflict or
inconsistency
c, Thz Agreement hash following a t4 ,
tuschmems,
Funding Sources
Exhibit I
Attachment A — Budget
k.. Attachment B — Scope of Work
b Invo as Via I be subm tied 3* least q,arer!y and s)all mlude the s. porting
d Dcum a rta or for at costs of the pro . or sery - ces The f ria' i no Dice shot be so bm ided wit - $n a. sty (60)
da a the exp ra'ion dste of tie agreement. A exp'ana: on of any circumstances prchit Log the
be subm to the D:v qrant manager as part of the Sub
floc pierlf s q- reporti as rVerenced in Paragraph 7 of th a Agreement,
c If the necessary funds are not available to fund th a Agreement as a result off act on by
f21) PAYMENT
a
A. refiinds or repapnerits due to the Dots ors under this Agreement are to be made
payable to the order of Sry s of Emegency Managernert". and mai.ed 6rectly to the followng address
Oivsion of Emergency Management
Cashier
2555 Shumard Oak Boulevard
Tallahassee FIL 32399-2100
true D v ston f, a I its cat ' :gagers to the Sub-Rec.piert.
b The A;raa- s I ce construed unde lt-e IaNa of the State of Flcrlda. and venue
for any aclkaa)rs ar*s out o'th,s Ag shalt be in the C roU,1 Co of Lecn County lf any provis.onof
this Agree�ren' is :n ccrfldct w the arl so,, - cable s"a or ru , or S Lnenfcr:eable. then the proves on sha.
be nul and vold to the exert of the cor"'tc, a-4 she be seve but she I not inve relate any other
provis'on of this Agreement
c Any roiN e of wprc;va or disapproval ; ts the D wsom under , he terms of ths
Ag reeme r t sna survive the term, of tf-r s Ag reement.
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$25 COO 00 for a period of thirty -six '36} rnionins from the date of bemq paced on Me convicted vendor list
or on the d scriminatory vendor list-
f Any Suet- Recipient which :a not a local government ise stale a;ency and which receives
funds under th s Agreement from We federal government cenTes to the best of its krow!edge and belief,
that it and its pr
I Are not oresently deterred suspended proposed for debarment, declared
;r.e.!.g ble or vii "_ mainly exclided from covered transactions by a fedara: department or agency
Ha /e not, within a five (5i year period preceding this proposal teen convicted
s'a'a or [coal' ter. for cause or de A
g If t --- S t- R 9 --- ic'a n t a u n al le to certfy to a 11 of the stare — e -,Is n tt s certif icat:or
en the S i c -R -t .0 a i s I - a, a*,ac - & a x P I a�a t on to th : a Ag ree —, e t,
In a dclition, this Sub-Recipient shall send to the Division (by email or by facsimile
transmission.) the completed "Certification Regarding Debarment, Suspension, Ineligibility And
Voluntary Exclusion" (Attachment G) for each intended subcontractor which Sub-Recipient plans to
fund under this Agreement. The form must be received by the Division before the Sub-Recipient
e aters into a co ntra " w ith any subcontractor.
i The D,vis on 1 e5erves the r i g ht t to un a'eral j carcei Ag ree "e" s if fire Sul
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Section 274A(e) of the I Such violation by the Sub-Rec pEnt of the employment provisions contained in
Section 274A(e) of We l she I be grounds for unila cance'lat;onof this Agreement by the Division
All unmanufastured ard manufactured art cles male6ae and suppiies which a
acquired for public use under this Agreement must have beer, produced in the United States as required
under 41 U.S C. 10a unless it would not be tr the pubic nterest or unreasonable in cost.
(23)LOBBYING PROHIBITION
a 2 C FR §200 4150 pircht1s, mimbursernant. for costs as3ccia!ed w-th certair lobbying
C + 0
b� Se 215 347 Fier do Statutes, prohib Is - any disburse.r. entof grants and a ds
acoropriat'cris pursuant to a contract or grant to any person or organizaton unless the terms of the grant or
contract prch9bit the experd tine of funds for the purpose of icbby'ng the Leg stature the judicial branch, or
c. No funds or other resources received from the Diva on under this X.", rray be
used d rectly or jridirec*! to influence leg s 3 on or any ct�er ohflcia act or bl the Florida Legislar-re or any
state a
d, Ti';e SLIC-Rec pi-an"t certil°es by its s.-ra'jre to in s Ag ment, that to the best of h s or
her knowledge and bef"eh
No Fel-=_r3i aper. funds nos been pa-d or w It be paid, by or on bel-al
iii, The Sub-Reciolent shaV requira that this certificanon be included r, the award
documentz for a I sub-aura - ds (includ rig subcontracts sub-c and contracts under grants loans and
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fails to rile the required certificatio she 1 be subject to a civil penalt/ of not less than $10 000 and not more
tha $ 100.00 for each suc fai I ure
(2 4 C �OO Y R I _GH T P ATEN T �AN 0 T _RA D E _tVIA R K�
EXCEPT AS PROVIDED BELOW, ANY AND ALL PATENT RIGHTS ACCRUING UNDER
OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED
TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHT$ ACCRUING UNDER OR IN
CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY
THE SUB-RECIPIENT TO THE STATE OF FLORIDA.
a. If the Sub -Re -pent has a js -exjst�Xg patent ear copyrignt, ttMe Sub-Recipient shad
insteri a r:g aid e: men's to teat pra-ex :s'ing patent or coicyr get un.ess the ,Agree nne provides
days of ie<acufrcn of t$' A'eerrenf, the Sjb-Recip ert shalld $,dose
;j
(25)LEG
AL AUTFtQRLZLTION
T!%e Sub - Recipient cant.f as *the' t has the to a: author ty In recove th e funds under this
Agreemient and that Ktsgovern'ng body has author ed t1he execut on w acceptance of this Ac reement.
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The Sub-Recipient also certifies thw the undersigned person has the authority to legally execute aid bind
Sub-Recipient to the terms of this Agreement.
(26.'EQUAL OPPORTUNITY EMPLOYMENT
Du;,rg the performarce of Wis contract, tte contractor agrees as follows
I The con recta iw 1 � . in at'' so No rta Ofons or advertisements for
emPlcyaes placed by or on berialf of the contractor. state that all qualif ad
applicants will race ve cons denin-cris for empk:iyrnem w'thout regard to
race, cc r, ral.g=on sex, or nat';onal origin,
iii, The contractor w+ send to each labor un'on or representative of
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Exe.
V The co tractor wA comply Yvith a. I provis one of E- cutiveOrder
11246 of SeOernber 24 . 1965. and of the ru= ei, requiatiors, and relevant
orders of the Secretary of Labor.
V The cortract-Or it fumsh all mforrra!-on and reports required by
m
b. The Sub-Recipient further agrees that it will be bound by the above equal opportun ty
(27)COP=LAt'jD ANTI-KICKBA ACT
The SJIC-recipient herelbay agrees hia.l. un,ess exarnpt under Federal law, A w sr-corporate
or cajse to be inc crpora Into any cortract for cons'ruction work, or recd fcat:on thered. the following
clause
i. Contractor. TI.-e contractor shall comply with 1 74, 40
US C 145, and the (eq jirements of 29 C FP . pt. 3 as may be
ap-Ocacle. which are incorporated by re rence into this contract,
ll. Subcontracts The contractor or subcontractor shall insert in any
subcontracts the clause above and such other claises as the FEIMA may
by appropriate irocructions require, and also a clause requiring the
subcontractors to include these clauses in any lower tier sub-contracts The
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prime contractor shell be responsibie for the comp;.ance bj any
sut contra ctor o- lower tier subcontractor w4h ai of these contract clauses
°ii Breach. A breach of the contract clauses above may be grounds
for 'keMination of the contract, and for debar-neat as a contractor and
subcontractor as provided in 2 9 C F R § 5,12
(29 CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT
I'(he- S..y-,Rec.p ert the funds a-tnorized by this Agreemem, enters iwo a contract
0-al evcesds S150,000, Wer any such contract must include the following provision
(30)SUSPENSION AND DEBARMENT
If the Sub-Rec punt w the the funds authon-'red by this Agreement, enters, into a contract,
Agreement,
then an such contract must include the following provisions
i, Tms, contrzrn is a covered transaction for purposes oil 2 C. F, R. PL
150 and 2 C F. R , pt, 3000 As a uch the contractor is required to verify that
none of the -contractor. its principals (defined at 2 C,F pl. § 180,995), or its
affiliates (def n ed at 2 C F.R. § 180 905) are excluded {defined all 2 C F. R.
180,940: or dsqu a 1 Med (deri red at 2 C F.R. § 1 80.935).
M1
!r. The contractor must comply with 2 C F R pr 1 80, subpart C and 2
0 F R pt 3000 subpart C a must include a require to com with
these regulalions an any lower tier covered transaction it enters into
iii. This certiftation is a material representat'on of fact relied upon by
the Division, If it is later determined that the contractor did not comply with
2 C F R pt 130, subpart C and 2 C F.R� pt 3000. subpart C. in addition to
remedies ataflabe to the Divis;on, the Federa! Government may pursue
ava'.abie remedies, includirg but not lirnited to suspens =ors and/or
debarment
V The b4der or proposer agrees to comply w4h t" requirements of
2 C. pt. 18 s._bparl C and 2 C. F R. Pt. 3CO3 subpart C wh [a this
ofer is vai4 a. throughout the period of any contract that may arise from
thsoffer. T bidder or proposer furlher agrees toinclude a provision
requir rg such cornpliarce in its lower tier covered transact'lors.
1 31 i BYRD ANTI-LOBBYING3 AYENDMENT
V tha S, t- Recipient. *tn t funds aLftrized bi this Agreement, enters into a cart'ract
tl a r a &_ ch con'ract mus' ircPude the loPowi ng clause
{321 NTRA. TIi a WITH SIMALL AND MINORITY SUS 'NESS ES WOMEN'S BUS NESS
BWTERPRISE.SAND LABOR S RI LUS> AREA FIRMS
a If the Sub-Recipient, with the funds authorized by th-s Agreement seeks to procure
goods or servces ti in accordance with 2 C FR §200 321, the Sub-Recipjent shy' take the foVowirg
affirmative steps to assure that minority businesses women's bus'ness enterprises, and labor sure us we
firms are used whenever possible:
25
Placing qua! field small and minority tillsinesses and women's business
enterprises on solicitation lists,
ii. Assunrig that small and minority businesses and women a business
enterpnses of solicited whenever t il ��ey a-e potential sou roes
ili. Divtd rig tow: requireirnents, wher economi2?_lly feavbie into smaller tasks or
quartettes to permit nlax;rnurn participation by sm of and minor businesses and women's business
enterprises,
iv E vab ish ng d e ii very so had u Ise , whe the re c u items n t oe rr-its whic h
e par�. by sinall and minority bus-nes5es, and women's business enterprises,
V, Using the services a assistance. gjAporop .4!e
-t -, of such organizations as the
S ' Bus ness Admirist, on a, d the fvhncr ty Business DeveloPmect Agency of the Deparm ierlt of
Commerce. arld
vi
R=,,.j, the pr me contractor, if subcontracts are to be let, to take the
a"lo-ative slaps list in paragraphs (a" through (a) of this section,
b The requ lre,-narit out i ne-I =n auto referred aragraph a shove, some."mes ref rr d to as
's,:�c*ec on --iroc ccr f act n r,.' d oes no't rn po se or o 4 : m a - ,:on to s e a s i , s -- e r th a s c l,,c its ' a n or slard 0f a
cc to ti types of ftrns Rattle the requ rernert orly imposes an obligation to carp/ out and
c the s"x @`ri'rrivve steps ltdentif'ed a3love
c e 'sccice - r crn ic cc n! racl req re -man' o t -. a s t e affir-na t ie Steps V a t ul-e
ri tak e the req,:remerts do rot pp prof.. tf S;,t-R-:!c'p'en'L frorn undenak ng add t!ona
ste s to ,r 4,t smra!t a m.rority bus nesses and women's business enterprees,
d The requirement to dvide total requ raments, whe ecc,rcrmcall/ fees b =e into sr-a1er
The Sfl Recipient shall comply with any Sta.ement of Assurances incorporated as
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IN WITNESS WHEREOF t! part;es hereto have executed this Agreement.
By
N ame and TiVe - Danis' j Xfons o Q t - 1ana
Date
FD# 59-6000376
ISUNS# 072220791
'rclude a copy oF the des-g of authorly for ins signatory, app caoie
B/
Name and 7t 'e BrL3i VY KOOrs. Qrector
Date
2 7
APPROV'ED AS TO FORM AND
CORRECTNESS:
CITY OF MIAMI FLORIDA, a
municipal corporation,
APPROVED AS 1
i - T
REQ�IRE%/IEN e
' 7'
arke Sha e, Director
nFpt of Risk Management
I
THE FOLMAIING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS
AGREEMENT,
NOTE: It the resources awarded to the Sub-Rocynant are from more than one Federal program, provide the
same inl'sirmation shown below for each Federal program and shotil tota Federal resources awarded,
Federal Program
Federal a-ency U S DeDartment of Home and Security Federal Emergency Management
V
Catalog of Federal Dorriesti; Ass'sta-ce t Ve and number 97 067
A,vard amount: 14,211,000.00
THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES
XPIARDED UNDER THIS AGREEMENT.
NO T=. P the re sources a oilarde d to the Si 45- Recipient represent mere then are Federal program fidO
a p J 'hcable coil-p= a-ice ra�.'."M;Merts for each Federal program in the same manner as shot.vn bellory
Federal Provarn.
Lis! a compliance requirements as fellows,
1 Fist a;p.icable comp.'tal^ce req,iii S,.ils-rec ant is to use furl rg to perform elp bile actijitles
4
as ideil.'klf ed FY2017 Department of Horneland Sect'irtj Not.ce of Funn.ng Opportirit/
2. Second a compkence requirement Sula-reciprent is sjc;er.t to a � administrave and
fina-'@;c;a1' requieennerts as set forth in this Agreement or sc I not be <r compliance wit) the terms of
the Agreement.
Thlrd applicable requirement: Sut-Recipient must comply with specific aws, rules or regulat'aris
that i;erlair to how the awarded resources must be used or how en'bility determinations at-. to be
made.
NOTE 2 C F R Pal 2 and Section 215.9 Forida Statutes require Lha* the irformat'on about Federal Prog and State
Projects irulduale in Exhibit I be Provided to the Sub-recipient
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ATTACHMENT A
PROPOSED PROGRAM BUDGET
Below is a gereral bud of which ouNnes e:4bla categories and the 'r a'locatton under this award.
The Sub-recils=ent is to ulk !ize the "Proposed Program Budget" as a guide for completing the
"Budget Detail Worksheet" below.
All the disornon of tl -P Sub-re6pient, funds allocated to Management and Administrat.on cos'.3
`as de cep in "P e r
tf�e oposd Po-rai-I Bu may be put t c costs s 'Programmati
% I -. �$ "I I i - d i , tic
ristead. Flo no more ma 5% of each Sub-recipient's total aoar d may be expended on
M gnage-tent and Adr ccsts:
The transfer of funds between the categories listed in the "Proposed Program Budget' is
p , it
ern , -4 4 ad Howeve - t i.e transfer o funds between Ise ues is strictly prohibited
* a
Acea
c r? La rd al a A S
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The Scab-recOent is required to provide a completed budget detail worksheet. to the Dvts'on. which
accounts for the tota award as described in the "Proposed Program Budget".
If ary changes need to be trade to the "Budget Detail Worksheet", alter the exec-non of this agrae.= - ,e-t,
ccintacf the grant manager listed in this agreement via ema or letter.
Devialc ci�rg or cc r Ju c irg is s esi--nents I I I
............ . ..... -- . . ..... ........ -------
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Common - Planning (Travel), Line item 2017-01 1 $3,338.86 $3,338.86
. ......... . . ........... . -- ...... . . . . ......... . - .. . . . .......... - - — - - -------- . ......... . — 1 — _...... ®_. . ..........
c a s se S
c .re a - s - M '� i ax-- ari s e s for p 'i F t me a no e e - n er:e ri cy
respo nars.—re px*,;c�panng r Neaining
.....® ........... — - — ------ - — — -- — ------ - - — — -------- — -- — ---- — -------- -
A to achw-je,�s mag 1nC uS ve cl people w th sisakxh',�ev ard
, —ersw'
h access and inelicral needs
— - - - - - - ------------- .......... .x,....:... .............
.............. .............. - . . . ........... ............. ........... . . .............. ...... . ...
32
Ove(*'.rme Pty at or., irvest: and wer gagcu 5lh.ar acal` i es
(up to 50 Petcezmt of the a1ccat or'
S26,815.80 $26,815.60
i
'es,gn Oe� e'"'. C�r..Jucl aAd E-vW=e Ill E(ercise
........ . . ...... . - - - ------- .. . . .......... . . .......
. .. . . .......... ....... ... . ..... . . . ......
EAWZZSI� Pa�n�ng V"10,AShOP - GON 'Lrds may be jseo to Oaq aod J
NlFt�g3 — Risk arld Disasler Resince
I I, lie
I
Assessment (Recovery Tab!e Top Exercise), Urle
S33,38158 $33,38&$8 ;
ftem 20 11 -11 i
......... . . ___ .......... . .- .......... . . . ..... . __ . . . ...... . _______... . . . ..... - . . .... . . . .....
Az-v!eS :3 n�re�e e<a.-- Sas "Cus'jc '�f
m
Eligible Equipment Acquisition Cos
Expics, ,tev Ni ngar on and tetrad a, c n ec
The table below h rrt;ght afterable equipment Categories for this
s ms!Mat rr Lin item 2017.03, SL 1
S46, 457M $46,457,83
awa A com prethenswe billing if these allowable equipailint
y
BW eperai )rai sea h ari� resi.u« equ ors.e- t
egp " s. and specific equipment eligible und each category are '
Unit Cost
Total Crest
listed an The aced version f the Authorized Equipment list f O
I
i
.
Response ;�- CSRSiiE -@ Critical Transportation
}
(Unmanned Aerial), Line item 2017 -12; AEI #030E-07- 1
$29,572.74 626,572.74
m® _ 1.
Personal prot envipmern
1 olio Physical Protectiv easures (Check
Communications (Tactical Communications Devices ),
P oint Ballistic Podiums), Line item 2017 - 08; AEL
$76,797.56 � $76,797.66
01LE SF1t.L t=
I
MIT a nd 0 C 3 -ICC
Response-CERx P — On Scene Security, Protection
and Law Enforcement (Personal Protective Ballistic
0 3 $23,849,00
Equipment), Line item 2017 -14, AEI ##t11l�E -01 -Sea LD,
( �
OILaE- 1 - HL T
.........
f
m...._
({
1
......... ....... . .... ................... . ..
ResponseaCSR .. - Response /Health m.
a nd Safety fCBRNE Equipment for Special Response
$ M052,76 7t7 $75,052.7
Teams), Line itere 2017 -16t AEL #01Ct.. 02-ENSM,
$159,337.96
01 AR-03 -PAPA, 01 AR- 07 -FTST
5 -CCSS, 04AP- 03 -CiSS, 4 . 4.NE , 21 N- p. 3
P reve ntion -- S creening , Search, D etection (LFR i 1 1
Systems), Line item 207-03, AE # 4AP- 29AVL.S, 1 $157,111618 $157,116,16
13LE-00- SU RV,12TR• 0 -TEQP
3
Expics, ,tev Ni ngar on and tetrad a, c n ec
rearm >ion Screening, Search, Detection (X-ray
s ms!Mat rr Lin item 2017.03, SL 1
S46, 457M $46,457,83
# 2E - ry 2° RA P, 02 ^7.0 - PB i
y
BW eperai )rai sea h ari� resi.u« equ ors.e- t
Prevention - lntardicti n and Disruption (Mobile
Strrreillance Piatf rms), Line item 2017-05, AEL 1
6144.613.33 $144.61 3.35 �
30E. 7 -ROVL
I
.. ... mNN
.
Response ;�- CSRSiiE -@ Critical Transportation
}
(Unmanned Aerial), Line item 2017 -12; AEI #030E-07- 1
$29,572.74 626,572.74
i SAS
Response-Communications T Operational
Communications (Tactical Communications Devices ),
1
31, 143: $91,94643
Line item 2617.16, AE # E- 1 CTAC, 64SN 1 -
I
MIT a nd 0 C 3 -ICC
,
te hr�iu
Common - {�perati�nal C r iriatir�n incident
1
Ct mmand Software System bE ), Ririe item
l
2017 -02, AEL # AP- 4 -RISK, 4AP- 1 CADS, 04AP. l 1
$159,337.96
$159,337.93 i
5 -CCSS, 04AP- 03 -CiSS, 4 . 4.NE , 21 N- p. 3
3
CNST, 04HIN- 1 =INH . 4AP- 2 -A L S
P reve ntion -- S creening , Search, D etection (LFR i 1 1
Systems), Line item 207-03, AE # 4AP- 29AVL.S, 1 $157,111618 $157,116,16
13LE-00- SU RV,12TR• 0 -TEQP
3
w... ®..... .... __ ®. m.. ®.» s
Response -CBRN — Situational Assessment (Training
.... _ .... .
$12,28 414 $12,28414
Simulator , Line item 2{117 - 13, AEL #6 AP 613 SI TS
cytersecu r er t e eon prnent
Prote ct i on g� py �eyy.p9yg+) g� }yp py.�533 }� �j
Protection Cyberse rity {C erne urity al�� are
1 $4 0,47 6 ,50 .......� .. $40 .......
Proteeti n Line item 2417 9, ASL #t15HS- 004V1ALV
........ .. .....«m.�.- .-.... ........ ..........� . ... ...... ....... n. r . ...............
rnterope-a� e ccr- municavers equtomert
..... .... ...._.. ......... .._
Litigation i- C6 rg-Terr Vulnera bti -ty Rerfucti n
(Interoperable Ccmmunicatt ons Sustaina ent), Line
1 $133,554.34 $133
item 2017 -10; AEL #46CP- 1- NIO3L, 46CP 1 •REPT,
} 554.34
14 C- 00 -BATT, 21 GN- 00 -INST
m._ ........ .......
F espouse Communications Operational
C ommunications (Upgrade for Network1
$ 136,569.76 $136,565x79
wilchlG3ate °gay); Lime item 2017-Ii. A t. #46CP -02-
RD ........
_ ... _ .... ... .... vv v .......
Response-Communications Operational
Communications (Mo mis /Portable Radios and
1 $460,357,48 S460,367-48
Asoassories); Line stern 2317 - 15, ASL #06CP - 41-
PCRT, 46CP- 41 -MOB L, 06CP- 03 -PRAC
.. ...... . .... .... .. .. ....... ........ ......, .�
Response- Cort�murn al�sms — Operational
v
ComrrmunicYat,ons (S atellite Phone Sustemment` Line
1 $23.544.67 '; $23,644.67
item 2317 -1�; A L 6CC =43 -SAT
. ..... ........ .
prevention Screening, Search, Detection (Chemi at
Sen or •-Alonit rs), Line item, 2417 -43, APL #47CD -42-
1 562,247 +77 $62
LSP
. .. ..... . ..... ..x yy+yv - p _.. _ ..M ..... ®., ...v ...._..m_— _ . .... . .. „.........
.... .... ....... v r ._... ..._ ...... ti..:... .......... _ .... _.... .. ... .... m ....... ,. .....x.... ...... -- ••_____
...... ........... ....
_•.,. ....__ _
m (.. ___.m .. ............ .... .�....... ......... ..: ..... ... .. v v......
-
r . ...... ... .. ......... .... .. ....�.;...« _...® ..... ...... ........... _ .... _.._.....
Powe so . vie!l
......... ®..._....... .._..
®__ ®. ........ ®........._.......
y�+t�. R(`}N�/ r(6q
L RS ... . a ` E4� erB� .
.. .., .......... ......
C SRNE Ere4ent Response Veh-ides
Response Critical Transportation {Specialized EM
1 $53,545 63 $59,805.63
Vehicle) - Line item 2117.12; AL #12V -114 -SPEC
_....... ... .........
Terra F sm Ire dent P eve r tic n Eo wpment
Common - Operational Coordination {Emergency
Alert Notification System), Line item 2017-02, AEL
1 ' 3 S3
I #13IT-00-ALRT
— - ---------
PhYs�;J Security Enihvcerert Ewipm-,T
i Protection - Access Control and Identity Verification
(Access Card Reader Systems), Line item 2017-07; i
1 I $67,731,12 $67,731,12
AEL #14SW-01-P fit C, 21GN-00-INST
Protection - Physical Protective Measures
Systems}; Line item 2017.08, APL #1 4SW-01 -VIDA,
1 5280,997,36 $2.30,997,36
21 G N .00-1 N S T, 21 G N -00 -M A IN, 04 HW-0 I -IN HW, 04M D-
03
. . ....... - - --------- - - — - -------------- - . .. . ............... . ....... .. . .
. . ............. . . .. . ......
Protection - Physical Protective Measures (Long
..
------------------ --- . . .....
Range Acoustical Device), Line item 2017-08 AL i
1 $113,20045 ) $113.200,65
#14SW-01-LRHW
Protection - Physical Protective Measures (Code
BrownlActive Shooter Alert System); Line item 2017- 1 $63,044,32 $63,044.32
08, AEL #1 4SW-0 I -ALRM, 21, GN-00-INST
Protection - Physical Protective Measures (EOC
Target Hardening); Line item 2017-08; AEL #14311.0 j 1 TS12S,117.26 $126,117.26
Recovery - Infrastructure Systems (Ethernet
Redundant Communications). Line item 2017.17; AEL 1 $10,360t3 $10
n-1 arc! S - ani7g siser-<s
. .......... . ........ . . . ........ . .......... . ......... . .......... .
Amma# e Pier ts
. ............ .
CERNE P�eve-%cn am Res P pale—taft
Othet 3uthorzec aquipriect costs , cdvde Ary constructon o renovation costs jr tip a cate9cry Wvton approval rmst be
$1 52,349.23 WZ34913
M
Prevention intelligence and information Sharing
(Fusion Canton Operations), Lire item 2017-04, AEL
N)AMT1
T;aie exile :ses
re'Xez e.r- : "a a e .jse :e vie.z l the f F. ra . ,v a G L ue at
........
Mitigation — Long-Tetnt Vulnerability Raduation (UASI
Equipment Storage Facility'), Line item 2017.10: AHL 1 $133,533.73 $136,569.79
921G,'4-00-LEAS
, Nr , , cn may oe req:it:ec rc s rpon the trr.-. iorre rl a or We nrrr.e :la
T-le fokwing are aj%j% rte wrlln the ayreernenf pet:od
Reci,� r,- tg f4es!, -arie s ass .v cer'a& eq ics; uO as -;eP
Phones tax-as
a fef oew pers
- ��,wei to admir :stav
:-easwg a: rel-." 9 :�f spa�
TOTAL EXPENDITURES
0
ATTACOHMENT 8
SCOPE OF WORK
1. Issue and Project Description
Issue 46 - Ur' n Area Security Initiative {U 3) The UASI Pr ram assists high-1:7 hioh
dens F/ Urcai Araas r- eaorta to b. id s.sta:n s del-ve¢ tie cacabil Les necessa to prevent.
protect a-a rest r- t gate respord to a-id recover from acts of terror sm
0
I!, Cate gori*s and Eligible Activities
States and Urban Areas must justify proposed expenditures of P or UASI funds to support
organization activities within their IJ submission, All SAAs are allowed to utilize up to 50 percent (50 %)
of their SHSP funding and all urban Areas are allowed up to 50 percent (50%) of their UASI funding for
personnel costs: At the request of a sub - recipient of a grant, the FEMA FEM. Administrator may grant a
waiver of the 50 percent (50%) limitation noted above, Request for waivers to the personnel cab must
be submitted by the SAA to GPD in writing on official letterhead, with the following information:
Organizational activ ties under SHSP and U inclzride:
• Public safety overfime�
• Title 32 or State Active Dut y National Guard deployments to protect
critical infrastructure sTtes including all resources the are part of the
standard National Guard deployment package (NoW Consumable costs,
IM
such as fuel expenses, are not allowed except as part of the standard
National Guard deployment package), and
Increased border security activities in coordination with CEP
SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided
in writing by the FE MA Administrator per instructions in 18 379;
C. Allowable Exercise Related Costs
Exercises conducted with grant funding shou be managed and conducted consistent with HE EER
HSEEP guidance for exercise design, development, conduct, evaluation, and improvement planning
is located at h1p;x:11 fema.govdxerclse.
bilitle& Exorcise
year TEP�
Specie I Event Planning If a state or Urban Area wil be hosting a special event (a, g. Su per Bowl
G-8 Summit), the specia event plan nip pr should be considw ad as a train, ng or exercise activity for
the purpose of the Multi-year TEFL. The state or Urban Area should plan to use SHSP or UASI
funding to finance training and exercise activities in preparation for those events. States and Urban
�
Areas should also cons'�cfer exercises at major venues (e.9 , arenas, convell o n centers) that focus
on evacuations, communications, and command and control.
Regional Exercises. States should also anticipate participating in at least one Regional Exercise
an nu [ly, States m ust inc We all confirmed or planned special events In the Mufti -year TE P,
NMI
'MMM���MMM
prort faith-based, community, participation in exercises should be coordinated with the local
Citizen Corps Council(s) or their equivalent and other partner agencies
In order the receive payment for successfully conducting an authorized exercise, the Sub-recipient
must provide the Division with an xPLAN AARIIP IPCIMPCIFPC Meeting Minutes and Sign-in
Sheet for exerc�ze attendees; additionally, the Sub-recipient must provide the Division with all
receipts that document the costs incurred by the Sub-recipient in order to conduct the exercise.
The Serb- recipient must include with the reimbursement package a separate copy of the pageto)
yo- the Exercise Plan which eautikes the participant agencies and a printed page(s) from the
St.- Viand County or Regional) MYT reflecting the exercise
If you require lddrfF eater for this event, request must come to the Division within 25 days of event in
the fw'owing formaL. J
Unauthorized Exercise Costs
Reimbursement for the maintenance and/or wear and tear costs of general use vehicles
{e 9 construction vehicles). medcal supplies and emergency response apparatus (e, g.,
Fire trucks ambulances).
Equ mant that is purchased for permanent installat and/or use, beyond the scope of the
conclusion of the exercise {e.g. a actron ic: messag no signs)
D. Allowable Training Related Costs
m
through the FEMA course review and approval process. An updated version of this catalog can be
accessed at htys lArlivvi- firstrespon dertirisin - ng gov,
Trainiing Not Provided by DHSIFEMA. These trainings inc!ude courses that are either state
sponsored or Federal sponsored (non-DHSIFEMA), coordinated and approved by the SAA or their
des'griated TPOC and fal'within the OHS/FEMA mission scope to prepare state, iocal. Tribal, and
territorial personnel to prevent, protect against, mitigate, respond to, and recover from acts of
terrorism or catastrophic events.
Additional :nficrmaton or, both DH&T'EM-A prov.ded tfainng a--d other federal and state training can
be found at http firstrespondertra'ning,gov
Training Information Reporting System ("Web-Forms"), Web-Forms is an electronic formidata
management system built to assist the SAA and its des' rated State, territory and Tribal Training
point of Contact (TPOC.). Reporting training act vities througi Web-Forms is not required under FY
2015 HSGP, however, the system remains ava4able and car be accessed through the FEMA
Tow 1 . located at http twit Av.firstrespo,^dertra' .minn order to support grantees n the r
own tracking of tram-rig
contact the FDEM State Training Officer for course specif c guidance. Unless the
sud-recipient receives advance written approval from the State Training Offter for
the number of participants, then the Division will reduce the amount authorized for
re mbursement on a pro-rata basis for any training with less than 15 participants,
The Sub-recipient must include with the reimbursement package a separate copy
of the page(s) from the State (and County or Regional) MYTEP refiecting the
training.
EN
expended. The sub-recip'erat shall notify the FDEM immediately if the equipment is
destroyed, lost, or stolen.
The a u b-recipient a pal' not transfer rent, sell, lease a lienate. donate, martgage,
encumber or otherwise dispose of the eligible equipment without the prior written
consent of the FOENI.
Management and Administration . no more than 5% of each sub-recipient's total award may
be expended on Management and Administration costs.
FY 2016 SHSP funds may only be spent for operalk onat overtime costs upon prior approval
p in writing by the FEE A cxlmmstrator
Travel expenses
Meeting-related expenses (For a coniplete ist of allowable meeting-related expenses,
please review the OJP lit ancial Gu' ;de at
.�vy_%p uaggj4 .. _r de) i
qyj F _� _QL�L_
48
* Recurring fees/charges assoc'ated with certain equipment, such as cell phones, faxes,
etc
* Leasing and/or renting of space for newly hired personnel during the period of
performance of the grant program
G. Procurement
All procurement transactions will be conducted in a manner providing full and open
competition and shall comply with the standards articulated in.
2 C.F'R Part 2K
Chapter 287, Florida Statues; and,
any local procurement policy
To the extent that one standard is more stringent than another, the sub-sub-tecipient must to low
the more stringent standard. For exempla if a State state e imposes a stricter requirement than
a Federal regulation, then the sub-sub-recipient must adhere to tho requirements of the State
statute.
-2MEMM=
Section 215.971, Florida Statutes
Statutory charges enacted by the Legislature impose additional requirements on grant and
sub-sub-recipuent agreements funded w1h Federal or State financial assistance In pertinent
part� Section 215 97(l) states.
M
An agency agreement that provides state financial assistance to a sub-
re doi ant or sub-sub-recipient, as those tern s are def ned in a 2 15 .97, or that
provides federal financial assistance to a sub-sub-reciplent, as defined by
applicable United States Office of Management and Budget circulars, must
include all of the following
Overtime and Backfill
Failure to comply
Fa lure to comply with any of the provisions outlined above shall result in disallowance of
reimbursement for expenditures.
Unallowable Costs (SHSP, U and OPSG)
Per FEMA policy, the purchase of weapons and weapons accessories is not allowed with
HSGP.
50
J. Reporting Requirements
Contractual Point of Contact I Programmatic Point of Contact
a
Michael J. Day
Ft
2655 Shumard Oak 'A_
Tallahassee, FL 32399-2100
(550) 15 -4345
Katie Jonas
FDF
2555 Shumard Oak B vd
Tallahassee, FL 32399-2100
{850} 815-4325
L Contractual Responsibilities
The FOEM shall determine el-gibility of projects and approve charges in scope of work;
0 The FDEM shall; adrm re ster the financial processes
5
ATTACHMENT C
OF-LIVERABLES AND PERFORMANCE
performance, in accordance with the Scope of Work, Attachment 8 of this agreement.
ATTACHMENTD
PROGRAM STATUTRS AND REGULATIONS
ATTACHMENT E
�.
$US-RECIPIENT:
If you are requesting an advance, indicate same tryoheaking the box below.
I ADVANCE REQUESTED
Advance payment of S is requested. Balance of
payments will be made on a reimbursement basis. These funds are
needed to pay staff. award benefits to clients, duplicate forms and
purchase start-up supplies and equipment. We would not be able to
operate the program without this advmrcep
— - --------- - - - — ------- - -- - -- -
If you are requesting an advance, earn plots the following chart and line from Justification below.
ESTIMATED EXPENSES
M
ATTACHMENT F
WARRANTIES AND REPRESENTATIONS
The Sod - Reciplen t' a fi nam; ia 1 manage ment sys t i must com ply with 2 G, F, R. §23 .302 .
RProcurements
Any procurement undertaken with funds authorized by this Agreement must comply with the
requirements of '2 C, F, R §200, mart D—Post Fades Award Red u irem ents—Procurement St n dards, (2
C F.R. §§200.317 through 200 326)
Lod is el - Qpndu t
The Sub-recipient sha'l have its offices open for business, with the entrance door open to the publ and all
least one p' yes on site. from a
Licensing and Permitting
Ali subcontractors or employees hired by the Sub-reciftnt shall have alit current licensee and permits
required for all of the particular work for which they are hired by the Sub-recip-ent.
E
Certification Regarding
Debarment, Suspension, Ineligibility
And Voluntary Exclusion
- - -------------------
Subcontractor Covered Transactions
(1) The prospective subcontractor of the Sub-recipient, certifies
by submission of this document, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligibie, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the Sub-recipient's subcontractor is unable to certify to the above statement, the prospective
subcontractor shall attach an explanation to this form,
SUBCONTRACTOR'
By:
Signature
Name and Title
Sub-recipient's Name
F M Contract Number
Street Address Project Number
City State, Zip
Date
a
ATTACHMENT
STATEMENT OF ASSURANCES
m
ATTACHMENT I
REIMBURSEMENT CHECKLIST
1 . Does the amount billed by consultant add up correctly?
6, Has Attachment G (found within Agreement with FDEM) been completed for this
contractor/consultant and included in the re mbursement package?
T. Has proof of purchase methodology been included? Please see Form 5 of
Repoif ing Forms or Purchasing Basics Attachment if further clarity is needed.
Sole Source (approved by Fl in for purchases exceeding $25,000)
State Contract (page showing contract #, price list)
Competitive bid results (e.9 Quotewire, bid tabulation page)
Consulta rat stContr d under
TRAIMING
T - T - 1 Is the course DHS approved?
2, Is there a course or catalog number? If not, has FC approved the non-OHS
training?
3. Have Sign-in Sheets Rosters and Agenda been provided?
M
5. Have the names on the sign-in sheets been cross -referenced with the names of
the individuals for whom training reimbursement costs are being sought?
ED 7 Has proof of purchase methodology been included? Please see Form 5 of
Reporting Forms or Purchasing Basics Attachment if further clarity is needed.
Sole Source (approved by FDEM for purchases exceeding $25,000)
State Contract (page showing contract #, price list)
Competitive bid results (e, g. Quotewire, bid tabulation page)
EXERCISE
L:1 1. Has documentation been provided on the purpose/objectives of the exercise?
Situation Manual
Exercise Plan
D 2, if exercise has been conducted are the following included:
After-action report
Sign-in sheets
Agenda
Rosters
4, Have the names on the sign-in sheets been cross - referenced with the names of
the individuals for whom exercise reimbursement costs are being sought?
El 7, Has proof of purchase methodology been included? Please see Form 3 of
Reporting Forms or Purchasing Basics Attachment if further clarity is needed
Sole Source (approved by FDEM for purchases exceeding $25,000)
State Contract (page showing contract #, price list)
Comp et t bid results (e.g. Quotewire, bid tabulation page�
EQUIPMEN7
1. Have aft invoices been included?
2. Has an AEL # been identified for each purchase?
3, If service/warranty expenses are listed, are they only for the performance period of
the grant?
Has proof of payment been included?
Canceled check
Electronic Funds Transfer (E 7) Confirmation
Credit Card Statement & payment to credit card company for that
statement
0 5 If EH P form needed, has a copy of the approval OHS been included?
C] 6, Has proof of purchase methodology been included? Please see Form 5 oil
- Competitive bid results (e.g. not wire, bid tabulation page)
0 2. If travel is a conference has the conference agenda been induced?
2, Contributions are from cash or in-kind contr"butons which may include tra'ning
investments.
3. Contributions are not from salary overtime or other operational costs unrelated to
training
2, Has proof for time worked by the employee been included? Is time period
summary included?
Statement of Earnings
Copy of Payroll Check
Payroll Register
For fusion center analysts, have the certification documents been Provided
1
to the SAA to demonstrate compliance will training and experience standards?
ORGANIZATION
M
FOR ALL REWBURSEMENTS - THE FINAL CHECK
1. Have all relevant forms been completed and included with each request for
re:mbursement?
0 2. Have the costs incuried been charged to the appropriate POETE category?
3- Does the total on oil Forms submitted match?
4 Has Re4rbursament Form been signed by the Grant Manager and Financial
Off wer?
5, Has the reimbursement package been entered into sub-sub-recipients
records/spreadsheet?
6 Have the quantity and unit cost been notated on Reimbursement Budget
Breakdown?
El 7, If this purchase was made via Sole Source have you included the approved Sole
Source documentation and justification?
L - j 8, Do a] of your vendors have a current W-9 (Tax Payer Identification) on file?
Please note. FDEIVI reserves the right to update this checklist throughout the life of the grant to
ensure compliance with applicable federal and state rules and regulations.
is
Desk monito(ing is the review of projects, financial activity and technical assistance
between FDEM and the applicant via e-mail and telephone. On-Site Monitoring are actual
visits to the sub-recipient agencies by Division representatives who examines records,
procedures and equipment.
M
Arena that will I be AXAM i ned 1 nclurde;
Management and administrative procedures,
Grant folder maintenance"
FDEIVI may request additional monitoring.Ji of the activity, or lack thereof
generates questions from the region, the sponsoring agency or FIDEM leadership, The
rnethod of gathering this information will be determined on a case-by-case basis.
DesK monitoring is an on-going process, Sub-recipients will be required to participate in
deek top monitoring as determined by FDEM. This contact will provide an opportunity to
identify the need for technical assistance (TA) and/or a site visit if FDEM determines that a
sub-recipient is having difficulty completing their project.
* Equipment selection or available vendors
M
Documentation in support of a Request for Re!imbureement
On- Site Monitoring will be conducted by FDEM or designated personnel, On-site
Monitoring vis.'ts will be scheduled in advance with the sub-recipient agency POC
designated in the grant agreement.
Et EM will also conduct coordinated financial and grant file monitoring. Subject matter
experts from other, agencws within the region or state may be called upon to assist in the
form of a peer review as needed,
S Ite, VI a It Pfie gg!at_I_on
A letter will be sent to the sub-recipient agency Point of Contact (POC) outlining the date.
I
time and purpose of the site visit before the p'anned arrival date.
The appointment should be confirmed with the grantee in writing (email is acceptable) and
documented in the grantee folder.
The physical location of any equipment located at an allemate site should be confirmed
with a representative from that location and the address should be documented in the
grantee folder before the site visit.
M
On-Site Monit2ring1j14
Once F personnel have arrived at the site an orientation conference will be conducted,
During this time, the purpose of the site visit and the items FDEIVI intends to examine will be
identified- All objectives of the site viii;4 w1l be explained during this ttme.
FO EM personnel will review a f."es and supporting documentation Once the supporting
documentation has been reviewed, a tour,visual/spot inspectioi of equipment will be conducted.
If an item is not available the - t1g used during time of the s:le visit). Vie appropriate documentation
must be provided to account for that parucular piece of equipment.
Other programmatic issues can be diSCUssed at this time u. t as miss.rig quarterly reports,
payment voucher1reimbursenient eqUip"lleSt q�jest#ons, etc,
Post Monitoringvisit
FOEM personnel will review the on-site monit:r�ng workshesta and hackup, documentation as a
team and discuss the events of the on-site monitoring,
'rhe On-Site Monitoring report and all back up documentation w 11 then be included in the sub
recipient's file,
M
EHIM GUIDELINES
HUME
The following types of projects are to be submitted to FEMA for compliance review under Federal environments planning and
historic preservation (,EHP) laws and requirements prior to initiation of the projects
EHP DETERMINATION PROCESS
I Submit the Firial Scree ng Memo to the SAA for revzew prior to funds being expended
11 The SAAw I rawwo and notify me sub-aiciffient of its decision. The grantee shouid incorporate sufficient time and
resources into the project p'annng process to accommodate EHP requirements
APPROVAL PROCESS TO FEMA
I Prepare a forms, written Scope of Work Wth details outlined in the attached E HP Compliance Requirements. page 2
11, The Final Screarung hormic shoved be attached to all project information sent to ttw Grant Programs Directorate (GPD, for
an PIMP regulatory compliance rev:ew
V4 CS10cull send an email confirming race pt of the project description
Vill FEMA Program Analyst sends nelificaton to SAA when review is complete SAA notifies sub-recipient at FEMA's final
decision,
X THE PROjECT MAY BEGIN ONCE FINAL FERO, APPROVAL IS RECEIVED Grantee shouts incorporate sufficient time
and resources into the project planning process to Accommodate EHP requirements Grantees must receive written
approval from FEMA prior to the use of grant funds for project smeementation.
BE
ATTACHMEMT L
MANDATORY CONTRACT PROVISIONS
Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in
Appendix If to 2 C-F R Part 200, It is the responsibility of the sub-recipient to Include the require provisJons
The Division Provides the following list of sample provisions that my be required
�' U"Llrs-B'lco!� A t, 4 sro�ndc
Al is I, Wbe q :j iUjT0X_1�:1 F-
UON MUM IITOUI(� t
� J, It. an� I V o'21 HI X, SUPPI -
inxu or arm' 1� s ortbilarl. % on
rho open mmkn, or % for hrimpor-
ut,o)n or trat ;IvIonon of Inuu!
(V� R!ahts to lavintions NU'k� unthw a
Contractor Azroomont. If th. troiproe awt:d
ncmitj W) dvAlaon W 'jf ' AuvIne ixr;;xJon1."
un,U-r = CYR 1 *01.2 �v xnkl '.ha roonnont m
v4br'�_ to ornor lr - A rte luth a =0 ho,�rn,4,s Prm ir aonoro-It art"t-
Am-d;ticr - -Yjr.aurl; as rr�
W dn'prv qip t rat -. g which ar'3 Coo
-
in ,no v -1''P- owl"am"4 U'vt pi kn
In COMP 1 1 UlLa WT b too E xorl'T PM I
M
a
OMS Guldono: a
Map't Pal .14m i v as huv1zmzccq
2 CFR Ch. It (1 Edition)
kis Spam-ool r?;evch Means 3:1 raspar, •b
ars livtitriasralnc 'wttvltl- bast, are start
wr-d by PedLeral and lion-Fador3l anontia;
and orkarnza* ions. Th— com bl,hadaa activi-
ties Invor-ona the Umming of runs viduais in
rasearvh techalijuvs fcomm-arJO oa�led to-
soamb U%umim where wodi actavkl wriloto
the camp loctIrtra m. xO other rowowrch had 4o
valarriont 3snn!4-,-s and whore - m!h &,AI-1
ties Ara not la-1adthl lo the rnstrit;u0n tanc-
(21 t'nivioutu raivarch rroano M1 researoh
And devviormont t. r tRa that .%to attot
rat it bilbriism! so I accountcd for by the lo-
3uutmon un•, in livernal- xMIN"vilan at rr
boyL Fal wlroar.�lb. for
PU_'PA�$Q$ Of th!a &_O-wollt, astur be zton-
binad wiLh opanzxrml rcaoarb ardor th-
bnaction of of rAnliod ratgarch
a, Other srojojinut dc!jrlius lroam:- nMVr1JM
and pro otct4 framed U•r y ural Anil ,
Ion-
Vaders! Agonalas and orrulzatlons which la�
volv-i the p-rTamanea a;* work othar zban in
srriction snJ arrandzed resoarth. Exampl•s
of such prormrra and projocto :ire baalih
su a projoc*_s and . serA..'o prr-
zrim-;. Powever, wban aLay of chat,
ara andle"ken, bj , .a Inatitution wtiboat
xa%;clda Sopyon" th? MAT ho &I
other imstitational univicbm
i, fWher Ocim u4jua! aruruvs In. Ozwl V zo,
tv,•jtic-z ai is kosutuo-on ox. dmr for IaSLr*A..-
Inizea cm-
,lop dapArtmenta* maoarh Orr
:gaz"A a; .1 1UNV aj I
,1vitlos nlcn Twl in ch!s Apiendix jm---,v
"raph 8 Vent rfc_at i on ud A- S I 4maler't of in.
a) (PiA t cos and vp-JAllzed aervicot;
f3slllvl"� do'_��mtod in
scmcu ioci 1! izt i of -b: . Fir!,
P-t-impi,s oforhor Ircu to it anal 3ctrrll-3cu
in, huhN operaz*on at r-z--adonca hal ls djamn
hil.s, hasprEA:4s and climles, jtud4lit union.
t-m-col' or sJilliucs, booytnzrro&. faculty
stu,jent, rparrlruus, viennit botr;-s,
theatars Vcblc irriavanu. And oth,
drmar 3ux!)mr7 an , arprlsos. Th!s JaPrition
a1w im!A1 Any otnar c of
Moo, '_O::t4 of who:h are 'umatlowelIa" to
UbvsS O`ikcMow Ind!QW-
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mm
71
Muderdale UASI Ex
FY 2017 Budget-Miami-Ft. Lauderdale UASI
Exhibit
U[ISMM3et-Miami-Ft. at
F _ is i -F . Lauderdale
Exhibit #
Emerge" Management Planner
# (12 oaths). This position will
assist with general planning
responsibilities r lated to the �
Emergency l ple nt ton of the UAx l grant � .
Equipment inventory Planner (12
months). This position will be
responsible for resource
Emergency
d
,management
k
Public Safety Radio Network
w Enforcement
Law Enforcement
Security Surveillance Camera
System
■
L aw E n f orcemen t
Law Enforcement
ORN Equipment for Special
M
es T eam
i
t
:..
FY 2017 Budget-Miarni-Ft. Lauderdale UASI
Exhibit #2
Leave of storage facility to store
Ws
UASI assets to include the
Command Support Truck, the
Incident Command Truck, a Power
& Ughting Support Traiter, 2
satellite trailers and various
miami-Ecade
Equipment
Fire Rescue
2017-IOD
antennae.
2IGN.-OO -LE AS
1
$143,161-00
Emergency
--
rc-curnunity — evac-at i o. T
Miami-Dade
Planning
Management
2017-OIJ
Study
1
$110,000-00
Emergency
tOl
jAssessment
Miami-Dade
Exercise
Management
2 7 :-11 :AA
Recovery TTX
I
$35,OWOO
Emergency
i
. .... . .... .
Wano-Oade
Planning —
Management
2017-01L
Whole Community - Planning
$64,822.00
Ira -lar
il
Fire Rescue
2017.09A
Cyber Security Systems
OSHS-00-MALW
1
$42,430-00
Miramar
Equipment
Fire Rescue
2017-02H
EOC Enhancements - Laptops
04HW-01-INHW
20
$2,736 00
04AP-OS-C11S58
H.
Emergency
04AP-01-CADS,
Miramar
Equipment
Management
20174021
ICS Software System (WegEOC)
04AP-02-AVLS
I
szzomoo
12017-16G
06CP-01-MOBL,
Monroe
Equipment
All Disciplines
� Compliant Portable Radios
06CP-03-PRAC
is
$5,334.00
14SAI-01-VIDA,
Palm Beach
Emergency
EOC Target Hardenme - Perimeter
14SW-01-1 ALL,
County
Equipment
Management
2017 AEG
Security & CCTV System
2IGN-00-INST
1
$132,20
PBS O
Equipment
Law Enforcement
2017-OSM
Check Point Ballistic Podiums
01 LE-01-SHLD
4
$20,12
Metal Detractor ls X-ray kit for IED
02EX-014RAPand
PESO
Equipment
Law Enforcement
2017-03F
------------
Investigation
41�-_________
02EX-00-POIE
3
$3,900-00,
'Musiness/Community partners
Peso
Planning
law Enforcement
2017-06A
' —
—
Against Terrorism (B-CPAT)
. .
_1e dS
1
$40,000.00
bra
- I
"
-,
..... ..... .
- F_ - a Is i le" _E v e reveiltance
Pines
Equipment
Law Enfor merit
2017-058
Tower
030E - 7 -Rout
1
$79.S98.00
Tembroke
Pines
Equipment
Fire Rescue
[2017-16H
____IPZS
Compliant Portable Radios
06CP-01-PORT
6
)J
FY 2017 Budget-Miami-Ft. Lauderdale UASI Exhibit #2
FY 2017 Budget-Miami-Ft- Lauderdale UASI
Exhibit #2
IFY 2017 Budget-Miami-Ft. Lauderdale UASI Exhibit #2
p
City of Miami
Legislation
Resolution
Enactment Number: R -18 -0049
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3457
Final Action Date:2/8/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED "URBAN AREA
SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2017;"
APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE AMOUNT OF
$4,921,000.00, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY ( "USDHS "), DIRECTLY TO THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT ( "FDEM "); AUTHORIZING
THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE
FEDERALLY- FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, AND ANY AND ALL OTHER NECESSARY DOCUMENTS IN
ORDER TO IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD;
AUTHORIZING THE CITY MANAGER TO EXTEND SAID UASI GRANT PROGRAM
(FISCAL YEAR 2017) AS NECESSARY AND TO EXECUTE ANY AND ALL OTHER
RELATED MODIFICATIONS, AMENDMENTS, AND EXTENSIONS ON ALL
MATTERS, EXCEPT THOSE DEALING WITH FUNDING CHANGES; AUTHORIZING
THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES
DESIGNATED FOR HOMELAND SECURITY EXPENSES PURSUANT TO THE UASI
GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE MEMORANDA OF AGREEMENT(S), IN SUBSTANTIALLY THE
ATTACHED FORM(S), WITH ITS CONTIGUOUS PARTNERS SETTING FORTH THE
PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND
SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI
DEPARTMENT OF FIRE - RESCUE, CONTINGENT UPON FUNDING OF SAID
PROJECT BEING SECURED.
WHEREAS, the United States Department of Homeland Security ( "USDHS ") is
authorized by the Emergency Wartime Supplemental Appropriations Act 2003 to provide funds
to states for subsequent distribution to selected urban areas to address the unique equipment,
training, planning, exercise, and operational needs for large urban areas and to assist them in
building an enhanced and sustainable capacity to prevent, respond to, and recover from threats
or acts of terrorism; and
WHEREAS, the USDHS, through the State of Florida Division of Emergency
Management ( "FDEM "), has sub - granted an Urban Area Security Initiative ( "UASI ") Grant
Program Fiscal Year ( "FY ") 2017 to the City of Miami ( "City ") in the amount of $4,921,000.00;
and
WHEREAS, the City's Department of Fire- Rescue will use said funds to continue to
address the unique equipment, training, planning, exercise, and operational needs of the City
and its contiguous partners and to continue building an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, in accordance with the UASI Grant Program FY 2017, the attached
Memoranda of Agreements ( "MOAs ") with the City's contiguous partners - Broward County,
Broward County Sheriff's Office,, the City of Coral Gables, the City of Coral Springs, the City of
Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of
Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami -
Dade County, Monroe County, Palm Beach County, Palm Beach County Sheriff's Office, and
the Village of Key Biscayne (collectively, "Partners ") - will provide the necessary guidelines to
coordinate the UASI Grant Program FY 2017 and will permit the City to reimburse its partners
for their eligible expenditures that are compliant with said Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Fund is established and resources are
appropriated as described below:
FUND TITLE: Urban Area Security Initiative ( "UASI ")
Grant Program Fiscal Year 2017
RESOUCES: Department of Homeland Security ( "DHS ") $4,921,000.00
directly to the State of Florida Division
of Emergency Management ( "FDEM ")
APPROPRIATIONS: $4,921,000.00
Section 3. The City Manager is authorized' to accept said grant award and to execute
the federally- funded subgrant agreement, in substantially the attached form, and any necessary
documents, in a form acceptable to the City Attorney, in order to implement the acceptance of
said grant award.
Section 4. The City Manager is authorized' to extend said UASI Grant Program FY
2017 as necessary and to execute any and all other related modifications, amendments, and
extensions, in a form acceptable to the City Attorney, on all matters except those dealing with
funding changes, in connection with the development and support of the UASI projects
administered by the City's Department of Fire - Rescue, as an UASI Sponsoring Agency,
contingent upon the funding of the UASI projects being secured in the form of grants from the
Federal Department through the FDEM.
Section 5. The City Manager is authorized' to execute "MOAs ", in substantially the
attached form(s), with the City's Partners for the purpose of setting forth the parties'
responsibilities in connection with the development and support of the UASI Grant Program FY
2017 administered by the City's Department of Fire - Rescue, an UASI sponsoring agency,
contingent upon funding of said project being secured.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor .2
' The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the and of ten (14) calendar days
from the date It was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
1
tqt6ria dez, Ci ty HOT ey 1/2512018
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