Item D2County of Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor David Rice, District 4
IleOI1da Keys
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Mayor Pro Tem Sylvia J. Murphy, District 5
Danny L. Kolhage, District I
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George Neugent, District 2
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Heather Carruthers, District 3
County Commission Meeting
April 19, 2018
Agenda Item Number: D.2
Agenda Item Summary #4078
BULK ITEM: Yes DEPARTMENT: Project Management / Facilities
TIME APPROXIMATE: STAFF CONTACT: Johnnie Yongue (305) 292 -4429
none
AGENDA ITEM WORDING: Ratification of a lease agreement for three additional single wide
trailers for one year rental each, and the addition of a single metal landing to be added to the set up
of the original trailers for MCSO Personnel. Total cost is $33,013.89.
ITEM BACKGROUND: The Monroe County Sheriff s Office Administration Building at 5525
College Road was found to contain mold following Hurricane Irma. Temporary accommodations for
Monroe County Sheriffs Office staff were necessary during the mold remediation and repair of the
building immediately following the mold remediation. During installation an additional landing was
needed to accommodate walking paths surrounding the temporary utilities in the parking lot. The
sheriff needed an additional three trailers to accommodate for departments within the Sheriff s office
that handle the public. Total cost of $33,013.89 is broken down as $32,574.87 for three trailers, and
$439.02 for one landing.
PREVIOUS RELEVANT BOCC ACTION: 2/21/18- BOCC ratified the lease signed by the
administrator for the lease of one triple wide and one seven unit wide trailers for one year at the
Monroe County Sheriff s Office in the amount of $162,184.08.
CONTRACT /AGREEMENT CHANGES:
None
STAFF RECOMMENDATION: Approval as stated above.
DOCUMENTATION:
Quote for Additional Landing
Scotsman Temp Trailers CO 2 for decking
Executed Scotsman Lease for Additional Trailers
FINANCIAL IMPACT:
Effective Date: February 16, 2018
Expiration Date: none
Total Dollar Value of Contract: $33,013.89
Total Cost to County: $33,013.89
Current Year Portion: $33,013.89
Budgeted: No
Source of Funds: 125 - 0459110 - 530440- IRMONRBI
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 12.50% - Hurricane Irma
Insurance Required:
Additional Details:
Additional $32,574.87 for three trailers and $439.02 for additional landing to be added to the
original contract amount of $162,184.08 for temporary trailers at the sheriffs office complex.
REVIEWED BY:
Cary Knight
Completed
04/03/2018 3:39 PM
Chris Ambrosio
Completed
04/03/2018 3:52 PM
Kevin Wilson
Completed
04/03/2018 4:16 PM
Budget and Finance
Completed
04/04/2018 9:22 AM
Maria Slavik
Completed
04/04/2018 9:42 AM
Kathy Peters
Completed
04/04/2018 9:50 AM
Board of County Commissioners
Pending
04/19/2018 9:00 AM
® Williams Scotsman, Inc. Your Williams Scotsman Representative
CMIM 1400 N.W. 209th Avenue Manny Bustillos
Pembroke Pines, FL 33029 -2108 Phone: (954)450 -9222 Ext. 41807
S C O T S M A N Fax: 954-450-9727
Email: manny.bustillos @wiliscot.com
Toll Free: 800 - 782 -1500
D.2.a
Contract Number.
Revision: 1
Date: March 28, 2018
Work Quote
Customer: 18927453 Contact: Ship To Address:
MONROE COUNTY OF Johnnie Yongue 5525 College Road
Monroe Co Engineering Department 1100 5100 COLLEGE RD WING 2 ROOM 502 KEY WEST, FL, 33040
Simonton St
KEY WEST, Florida, 33040 KEY WEST, FL, 33040
Phone: (305) 504 -4148 cel
Fax: Delivery Date(on or about):
4/3/2018
E -mail: yongue - johnnie @monroecounty - fl.gov
Description and Pricing Quantity Price Extended
Trip Charge To Install addt'I 5x5 deck 1 $439.02 $439.02
Total Purchase Price Including Delivery & Installation (if applicable)*: $439.02
Hurricane Request for Purchase
ATTACHMENT
Date of Request:
Requester Name: eque ter Si nature:.
04/03/18
Monroe County
Requester Phone:.
Requester Email:
Ilk
305 - 292 -4429
Yongue- johnnie @mo nroecounty- fl.gov
Requesting Department:
Vendor Name:
Project Management
Williams Scotsman
Request:
Placement of Temporary storage units for Monroe County Sheriffs' office furniture and miscellaneous materials
displaced by Mold Remediation.
Reason for Request - -how was this caused by the hurricane?
The need for additional decking to place over sewer and water pipes so the occupants could walk into the units
safely h is wqul be h r_ t the cari r eme re hur ricane 58365.
Type of purchase: -
Replenish Stock New Items /Materials
_Repair work X Replacement due to damage
Where are the items /materials being used?
5100 College Road, Key West FI 33040 MCSO Admin Building
What is the location of the repair or replacement work?
5525 College Road Key West FI 33040
If repair or replacement, is this temporary
Priority: Low Routine _X_Urgent
or permanent?
X Temporary Permanent
Order Details:
Qty I Item Description I Cost per Unit Total E xpense
1 To Install ad d'I 5x5 decking $439.02
_ _ $439.02
Original Lease agreement $162,184.08 $162,184.08
Change #1 $32,574.87
$32,574.87 _
Change #2 - $439.02 $439.02
Total Cost: $195,197.97
Please attached required number of quotes for the amount of this purchase.
Purchasing Approval: Cost Center Account Project Account
SCOTSMAN
Williams Scotsman, Inc.
1400 N.W. 209th Avenue
Pembroke Pines, FL 33029 -2108
Your Williams Scotsman Representative
Manny Bustillos
Phone: (954 )450 -9222 Ext. 41807
Fax: 954-450-9727
Email: manny.bustillos@willscot.com
Toll Free: 800- 782 -1500
Contract Nu p,2,�
Date: March 28, 2018
Work Quote
Customer: 18927453 Contact: Ship To Address:
MONROE COUNTY OF Johnnie Yongue 5525 College Road
Monroe Co Engineering Department 1100 5100 COLLEGE RD WING 2 ROOM 502 KEY WEST, FL, 33040
Simonton St
KEY WEST, Florida, 33040 KEY WEST, FL, 33040
Phone: (305) 504 -4148 cel
Fax: Delivery Date(on or about):
4/3/2018
E -mail: yongue- johnnie @monroecounty -fl.gov
Description and Pricing Quantity Price Extended
Trip Charge To Install addt'I 5x5 deck 1 $439.02 $439.02
Total Purchase Price Including Delivery & Installation (if applicable)* $439.02
Williams Scotsman, Inc.
1400 N.W. 209th Avenue
Pembroke Pines, FL 33029 -2108
Your Williams Scotsman Representative
Manny Bustillos
Phone: (954)450 -9222 Ext. 41807
Fax: 954-450 -9727
Email: manny.bustillos @willscot.com
Toll Free: 800- 782 -1500
Contract Number:826299
Revision: 3
Date: December 20, 2017
Lease Agreement
Lessee: 18927453 Contact: Ship To Address:
MONROE COUNTY OF Johnnie Yongue 5525 College Road
Monroe Cc Engineering Department 1100 5100 COLLEGE RD WING 2 ROOM 502 KEY WEST, FL, 33040
Simonton St
KEY WEST, Florida, 33040 KEY WEST, FL, 33040
Phone: (305) 504 -4148 cel
Fax: Delivery Date(on or about):
211 &/2018
E -mail: yongue - johnnie @monroecounty- fl.gov
Rental Pricing Per Month
Quantity Price
Extended
60x12 Mobile Office (56x12 Box)
Unit Number: 1 $356.00
$356.00
IBC DuraGrip Stair - Rental
2 $61.00
$122.00
Minimum Lease Term: 12 Months
Total Monthly Building Charges:
$356.00
Other Monthly Charges:
$122.00
Total Rental Charges Per Month:
$478.00
Delivery & installation
IBC DuraGrip Stair Del & Setup
2 $125.00
$250.00
Block and Level
1 $992.29
$992.29
Delivery Freight
1 $1,650.00
$1,650.00
Teardown
1 $330,00
$330.00
Return Freight
1 $1,650.00
$1,650.00
Total Delivery & Installation Charges:
$4,87229
Final Return Charges"
IBC DuraGrip Stair Dism & Ret
2 $125.00
$250.00
Due On Final Invoice *:
$250.00
Total Charges Including (12) Month Rental, Delivery, Installation & Return
$10,858.29
Summary of Charges
Model: M06012 QUANTITY: 3 Total Charges for (3) Building(s):
1 $32,574.87
Additional Services: For your convenience, we also recommend the following_ items (not included in this Agreement)
BY INITIALING BELOW, Lessee: HEREBY ACKNOWLEDGES AND CONFIRMS THAT IT HAS SELECTED THE INITIALED RECOMMENDED ITEMS TO BE ADDED
TO THIS CONTRACT AND AGREES TO PAY THE ADDITIONAL SPECIFIED AMOUNT(S) IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THIS
CONTRACT.
Initial Recommended Items Billing Frequency Qty Price Extended
Prop Damage Waiver (11/12) Alt Monthly 1 $85.00 $85.00
Ramp - Delivery & Setup Initial 1 $843.37 $843.37
Ramp - Knockdown & Return Final 1 $843.37 $843,37
ADA/iBC Ramp - 30'& Under Monthly 1 $221.40 $221.40
General Liability - Allen Insurance Monthly 1 $22.00 $22.00
Premium Two Office /Conf Package Monthly 1 $294.00 $294.00
Premium Workstation Package Monthly 1 $93.00 $93,00
•
Williams Scotsman, Inc.
1400 N-W. 209th Avenue
Pembroke Pines, FL 3 302 9 -21 08
Your Williams Scotsman Representative
Manny Bustillos
Phone: (954)450 -9222 Ext. 41807
Fax: 954 -450 -9727
Email: manny.bustillos @willscot.com
Toil Free: 800- 782 -1500
Contract Number:826299
Revision: 3
Date: December 20. 2017
REQUIREMENTS INSURANCE to r
QTY PRODUCT
M06012
Lessee:MONROE COUNTY OF
EQUIPMENT VALUEIBUILDING
$31262.00
DEDUCTIBLE PER UNIT
$3000.00
Pursuant to Section 13 of the Williams Scotsman Lease Agreement and its Terms and Conditions ( "Agreement "), a Lessee is obligated to provide
insurance to Williams Scotsman, Inc. ( "Lessor ") with the following insurance coverage:
1. Commercial General Liability Insurance: policy of combined bodily injury and property damage insurance insuring Lessee and Lessor
against any liability arising out of the use, maintenance, or possession of the Equipment. Such insurance shall be in an amount not less than
$1,000,000 per occurrence, naming the Lessor as Additional Insured and Loss Payee.
2. Commercial Property Insurance: covering all losses or damage, in an amount equal to 100% of the Equipment Value set forth in the Lease
providing protection against perils included within the classification and special extended perils (ail "risk" insurance), naming the Lessor as
Additional Insured and Loss Payee.
Commercial General Liability Insurance
Lessee is providing Commercial General Liability Insurance in accordance with the requirements set forth Section 13 of the Lease and will
provide a certificate of insurance in the manner and within the time frame set forth in the Agreement. If Lessee fails to deliver the required
certificate of insurance, Lessee understands and agrees that the Lessor has the right to impose a missing insurance certificate fee.
Commercial Property Insurance
Lessee: is providing Commercial Property Insurance in accordance with the requirements set forth Section 13 of the Lease and will provide a certificate
of insurance in the manner and within the time frame set forth in the Agreement. If Lessee: fails to deliverthe required certificate of insurance,
Lessee: understands and agrees that the Lessua has lire right to irlrpuse a nrissiny insurance certificate fee.
By signing below, the Lessee: agrees to the terms and conditions stated herein. All other Terms and Conditions of the Agreement shall remain the
same and in full force and effect. Each party is hereby authorized to accept and rely upon a facsimile or electronic signature of the other party on this
Addendum. Any such signature shall be treated as an original signature for all purposes.
Otherwise, if elected on preceeding pages:
Commercial General Liabilitv Insurance
Lessee: elects to participate in the Commercial General Liability Insurance Program, whereby Lessee: will receive insurance coverage through
American Southern Insurance Company ( "Insurer ") and administered by Alien Insurance Group ( "Agent "). The Lessee: acknowledges and agrees that
the policy issued by the Insurer is a third party liability policy that covers those amounts that Lessee is legally obligated to pay due to bodily insurance
and property damage arising from the proper use and occupancy of Equipment leased from Williams Scotsman up to the policy limits. Coverage is
subject to underwriting and specific terms and conditions set forth in the policy_ An outline of cover is available upon request, By signing below,
Lessee: understands and agrees that the Lessor is not providing the insurance coverage and serves only as a billing agent for the Insurer and its Agent;
and, accordingly, it assumes no liability therefore.
Signature of Lessee:
Print Name:
Date:
Damage Waiver Program
Lessee: elects to participate in the Lessor's Damage Waiver Program. Lessee: understands and agrees that under this program, the Lessor waives, for
a fee, Lessee:'s obligation to carry Commercial Property Insurance and Lessee:'s liability to Lessor for repair or replacement of the modular units
leased from Williams Scotsman resulting from loss or damage as specified in Section 12 of the Lease. Lessee: remains liable to Williams Scotsman for
the amount of the damage deductible per unit of equipment noted above. Please refer to the Agreement for specific details on coverage, exclusions and
restrictions on coverage. The Property Damage Waiver is not and shall not constitute a contract for insurance.
Signature of Lessee: Print Name: Date:
y
SC TS AN 1.
Williams Scotsman, Inc.
1400 N.W, 209th Avenue
Pembroke Pines, FL 33029 -2108
Your Williams Scotsman Representative
Manny Bustillos
Phone: (954)460.9222 Ext. 41807
Fax: 934. 450 -9727
Email: manny.bustilios@wiilscot.com
Tall Free: 800- 782 -1600
Contract Number:826299
Revision: 3
Date: December 20, 2017
'Final Return Charges are estimated and will be charged at Lessor's market rate at time of return for any Lease Term greater than twelve (12)
months. — All prices exclude applicable taxes. Ali Lessees and Leases are subject to credit review. In addition to the stated prices, customer
shall pay any local, state or provincial, federal and/or personal property tax or fees related to the equipment identified above (Equipment "), its value or
its use. Lessee acknowledges that upon delivery of the Equipment, this Agreement may be updated with the actual serial number(s), delivery date(s),
lock serial number(s), etc, if necessary and Lessee will be supplied a copy of the updated information. Prices exclude taxes, licenses, permit fees, utility
connection charges, site preparation and permitting which is the sole responsibility of Lessee, unless otherwise expressly agreed by Lessor in writing.
Lessee is responsible for locating and marking underground utilities prior to delivery and compliance with all applicable code requirements unless
otherwise expressly agreed by the Lessor in writing. Price assumes a level site with clear access. Lessee must notify Lessor prior to delivery or return
of any potentially hazardous conditions or other site conditions that may othervise affect delivery, installation, dismantling or return of any Equipment.
Failure to notify Lessor of such conditions will result in additional charges, as applicable. Physical Damage & Commercial Liability insurance coverage is
required beginning on the date of delivery. Lessor is not responsible for changes required by code or building inspectors. Pricing is valid for thirty (30)
days.
Please note the following important billing terms:
in addition, to the first month rental and Initial charges, last month rent for building, other monthly rentals /service (excluding last month for General
Liability Insurance and Property Damage Waivers), will be billed on the initial invoice. Any amounts prepaid to Williams Scotsman will be credited
on the final invoice.
Invoices are due on receipt, with a twenty (20) day grace period. Interest will be applied to all past due amounts.
Invoices are due on receipt, with a twenty (20) day grace period. Late fees will be applied to ail past due amounts.
Williams Scotsman preferred method of payment is ACH. Payments made by check are subject to a Paper Check Fee, charged on the next
invoice following payment by check.
Williams Scotsman preferred method of invoicing is via electronic transmission. Customers are encouraged to provide an email address or use
BillTrust. Invoices sent standard mail are subject to a paper invoice fee, charged on the following invoice,
Lessor hereby agrees to lease to Lessee and Lessee hereby agrees to lease from Lessor Modular Equipment and Value Added Products (as
such items are defined in Lessors General Terms & Conditions) selected by Lessee as set forth in this Agreement. All such items leased by
the Lessee for purposes of this Lease shalt be referred to collectively as the "Equipment ". By its signature below, Lessee hereby
acknowledges that it has read and agrees to be bound by the Lessor's General Terms & Conditions (08-01 -15) located on Lessor's internet
site (I1t #p.(itin vv,vrilisco4 con tsuortiterg con ditigns in their entirety, which are incorporated herein by reference and agrees to lease the
Equipment from Lessor subject to the terms therein. Although Lessor will provide Lessee with a copy of the General Terms & Conditions
upon written request, Lessee should print copies of this Agreement and General Terms & Conditions for recordkeeping purposes. Each
party is authorized to accept and rely upon a facsimile signature, digital, or electronic signatures of the other party on this Agreement. Any
such signature will be treated as an original signature for all purposes and shall be fully binding. The undersigned represent that they have
the express authority of the respective party they represent to enter into and execute this Agreement and bind the respective party thereby.
+ ■ #. a
I ]Paperless Invoicing Option
Williams Scotsman prefers electronic invoicing, an efficient, convenient
and environmentally friendly process. To avoid fees, provide us with the
proper email address for your Invoices,
A/P Email:
A!F Email on File
I ]Standard Mail Option
Customer prefers to receive paper invoice via mail. Fees may apply.
Invoices will be mailed to:
Monroe Co Engineering Department 1100 Simonton St
KEY WEST Florida 33040
Enter a new billing address:
Signatures
Lessee::
✓7
Sionature: l
Print Name:
Title: L ,,1-.
Date: I . I
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MONROE COUNTY OF
Name:
Williams Scotsman, Inc.
PLEASE RETURN SIGNED AGREEMENT TO: FTLl�ases(a7willsc �t rrsiix
CH IS AMBROSIO
ASSISTANT C UN�' ATTORNEY
Date:.__
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